Olivetti ECR 8100 User Manual
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Olivetti ECR 8100 User Manual

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Cash Register
ECR 8100
USER'S GUIDE

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  • Page 1 Cash Register ECR 8100 USER'S GUIDE...
  • Page 2 PUBLICATION ISSUED BY: Olivetti S.p.A. www.olivetti.com Copyright © 2010, Olivetti All rights reserved Your attention is drawn to the following actions that could Het is belangrijk te weten dat de volgende acties nadelige compromise the characteristics of the product: gevolgen kunnen hebben voor de goede werking van het product: •...
  • Page 3 FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER...
  • Page 4 SAFETY INFORMATION INFORMATIONS DE SECURITE SICHERHEITSVORSCHRIFTEN INFORMACIÓN DE SEGURIDAD VEILIGHEIDSINFORMATIE INFORMAÇÃO SOBRE SEGURANÇA SIKKERHEDSFORANSTALTNINGER SIKKERHETSINFORMASJON Connect the power cord to an electrical outlet that is near the product and easily accessible. Install your cash register on a flat and stable surface, at a location where no one can step on or trip over the power cord.
  • Page 5 HOW DO I PROCEED? COMMENT JE DOIT PROCEDER? VORGEHENSWEISE ¿QUÉ DEBO HACER A CONTINUACIÓN? HOE GA IK TE WERK? O QUE DEVO FAZER? FREMGANGSMÅDE? HVORDAN GÅR MAN FREM? 1. Plug the cash register into a electrical outlet and insert the batteries. 2.
  • Page 6 INSERTING MEMORY BACKUP BATTERIES INSÉRER LES BATTERIES TAMPONS DE LA MÉMOIRE BATTERIEN ZUR SPEICHERSICHERUNG EINSETZEN INSERCIÓN DE LAS BATERÍAS DE RESPALDO DE LA MEMORIA INSTALLEREN VAN DE BATTERIJEN VOOR NOODVOEDING INSERIR AS PILHAS DE BACKUP DA MEMÓRIA INDSÆT HUKOMMELSE BACKUP BATTERIER INSTALLERE MINNETS BACKUPBATTERIER...

  • Page 7: Loading Thermal Paper

    LOADING THERMAL PAPER INSTALLATION DU PAPIER THERMIQUE EINLEGEN VON THERMOPAPIER CARGA DEL PAPEL TÉRMICO THERMISCH PAPIER PLAATSEN COLOCAR PAPEL TÉRMICO ISÆTNING AF TERMOPAPIR LADE TERMISK PAPIR...
  • Page 8 DAILY JOB OPERATIONS OPÉRATIONS QUOTIDIENNES TÄGLICHE ARBEITEN OPERACIONES COTIDIANAS DURANTE EL TRABAJO DAGELIJKSE TAKEN OPERAÇÕES DIÁRIAS DAGLIGE ARBEJDSOPERATIONER DAGELIGE ARBEIDSHANDLINGER...

  • Page 9: Table Of Contents

    ONTENTS Major Features ..........1 Changing the Cash Register's Standard Settings ............24 Cash Register Components ......1 System Options ............... 24 Keypad Functions ........2 Cash Register Programming Reports ..27 Setting the Operation Mode via the Management Reports ....... 29 Control Lock ..........
  • Page 10 – When it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste; – Olivetti guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/CE (and subsequent amendments).

  • Page 11: Major Features

    AJOR EATURES • 99 departments that can be grouped into up to 10 merchandise categories; • Up to 1,500 Price Look-Ups (plu) with the possibility of associating a department and tax status to each; • 15 clerk numbers to monitor the sales of individual employees, and the possibility of activating a Clerk Security System consisting of a three-digit security code;...

  • Page 12: Keypad Functions

    Removable Cash Drawer with Lock With reference to figure 4, the cash drawer has slots for banknotes and for coins. Open the drawer by pressing or by sliding the hidden emergency button underneath the register. Barcode Reader A barcode reader can be connected to the cash register via the RS232 serial interface on the back of the register. When programming PLUs, instead of manually entering the PLU code you can scan the barcode on an article to insert it automatically.
  • Page 13 - (*) Totals key totals exact cash transactions, computes change and totals transactions that are split tendered with check, credit card and/or cash. Used to exit a programming session. After a sales transaction is finalized with payment, this key can be used again to print one or more copies of the last receipt, depending on how the multiple receipts system option is programmed.

  • Page 14: Setting The Operation Mode Via The Control Lock

    - Activates table tracking for the table specified. Enter the table number using the numeric keys, then press . Opens an account for a new table if the number specified is unused. If the table is already open, operates as the [New Balance] (N.B) key, printing the items previously registered for the table together with the old balance.

  • Page 15: Operator And Customer Displays

    PERATOR AND USTOMER ISPLAYS Your cash register is equipped with a single-line customer display and a dual-line operator display. With reference to figure 6, the display is read from left to right as follows: Department (1) - A set of digits indicating the department key pressed for each entry. At the end of a sales transaction, indicates the means of payment registered.

  • Page 16: Cash Register Reset Operations

    Clearing an Error Full Reset Reports - <Reset C> A Full Reset - Reports operation erases the cash Press to clear an error. The tone ends, the register's working memory, and all totals and counters (all report data). displays clear and the keypad unlocks, allowing you to 1.

  • Page 17: Electronic Journal

    LECTRONIC OURNAL The cash register is equipped with an electronic journal with your transaction. You can then either print the memory that by default can contain up to 13,000 lines contents of the electronic journal as explained below, or of transaction data. The electronic journal is not continue with further transactions;...

  • Page 18: Setting The Date

    Example: Program the cash register to print in French. NOTE: Before changing a VAT rate, print a Z Financial report. See "X1 and Z1 Financial Reports". Type/Press: See sections "Fraction Rounding for VAT Calculation" and "Printing VAT Information on Receipts" for other Language identifier VAT-related features.

  • Page 19: Programming Fixed Price Look-Ups (Plus)

    3. Define the department to program by typing the ROGRAMMING IXED RICE department number [1 to 99] and then press (PLU Up to 1500 PLUs can be programmed. Programming a PLU item means associating a fixed price, the stock 4. Type the [Positive/Negative sales code], [Single/ quantity and a status to it, and then linking it to a multiple item sales code], [HDLO code], [Tax department.

  • Page 20: Cash Register Programming And Features

    7. Enter the number of items [0 to 9999] and press 3. Type the PLU number (max. 14 digits) and press , or scan the item's barcode. 4. Enter the number of items to be added or NOTE: If 0 is entered, stock control is not subtracted from the current quantity, from activated.

  • Page 21: Overview Of Caption Programming Using The Keypad And Character Table

    • Any incorrect character can be canceled by pressing VERVIEW OF APTION ROGRAMMING SING THE EYPAD AND HARACTER which provides the typical backspace function ABLE of the PC environment. • To toggle between capital letter ON/OFF, press In PRG mode, press the key repeatedly until you see the entity for which you want to program a caption, displayed in this order:...

  • Page 22: Receipt Header And Footer

    Example: Select the letters à and Ü. (-%) ERCENT ISCOUNT DD ON (+%) Type/Press: keys can be set up to apply a predefined percentage discount or percentage add on. The rate can be applied to an individual item or to the sales transaction total.

  • Page 23: Department Names

    EPARTMENT AMES 6. Press to exit. You can assign a name of up to 12 characters in length to each of the 99 departments available. Example: Name department group 1 "GROCERIES" using the CAPS character table. The department names that you define will be printed on the customer receipts, journal reports and on all Type/Press: management reports.

  • Page 24: Divided Payment And Extra Invoice Message

    3. To jump to another message line to personalize, IVIDED AYMENT AND XTRA NVOICE type the number [1 to 7] on the numeric keypad ESSAGE You can personalize up to 5 lines of a maximum 24 and then press characters each for the additional divided payment 4.

  • Page 25: Machine Captions Personalization (New Language Entry)

    ACHINE APTIONS ERSONALIZATION ANGUAGE NTRY Your cash register has a total of 116 operational caption New message string entry strings that you can personalize in your own language. There are already 4 languages programmed in the cash Exit register that you can select from, but you also have the option of defining specific language strings for each of the cash register's printed and displayed captions to Confirm entered message string...

  • Page 26: Foreign Currency Descriptors

    OREIGN URRENCY ESCRIPTORS ECIMAL OINT OSITION You can define a currency descriptor of up to 10 1. Control lock key position: PRG. characters long for each of the four exchange rates 2. Type the status number [0, 1, 2 or 3] to select the programmed.

  • Page 27: Printing Vat Information On Customer Receipts

    VAT I Receipt with Overall Sales Total With VAT RINTING NFORMATION ON (TXBL_TL_W) - System Option 74 USTOMER ECEIPTS You can program the cash register to print information on the customer receipt according to your business' or country's requirements. Programming the Cash Register to Print the Required VAT Information Overall sales total with With reference to the section "System Options", by...

  • Page 28: Clerk System

    LERK YSTEM Negative department Coupon entries The Clerk System is a security feature that enables you transactions & PLU to control access to the cash register and monitor the function number of transactions and sales of up to 15 Clerks. 1 = Disabled 1 = Disabled Your cash register is configured at the factory with...

  • Page 29: Clerk Names

    Entering a Clerk Number/Secret Code ANAGER ASSWORDS Before Cash Register Operations You can define two different manager passwords, one to prevent unauthorized access to the machine's PRG 1. Control lock key position: REG or MGR. and Z modes and one to prevent unauthorized access to the X mode.

  • Page 30: Training Mode

    Example: Define manager password 6789 for the X A line appears on the third digit from the left of the mode. display to indicate that the cash register is in Training Mode. Type/Press: To exit the training facility from the REG mode: Switch to X mode password definition mode 1.

  • Page 31: Payment Media Status

    AYMENT EDIA TATUS ROGRAMMING TORE MBEDDED RICE ARCODES For payment media programming, you can specify a 4-digit status for each of the media types. The barcode reader must be able to read 8- or 13-digit Media Types EAN/UPC barcodes. EAN/UPC codes read from a product barcode label represent a standard numbering 1 = Cash structure that identifies the product being sold.

  • Page 32: No Sales Receipt Key Status

    RA K ALES ECEIPT TATUS TATUS ROGRAMMING For these keys you can specify a 2-digit Status consisting Depending on how it is programmed, the of a [HDLO] and a [Print Receipt Header] flag. can be activated in MGR mode, or in both MGR and REG modes, to open the cash drawer without the need High Digit Lock Out Print Receipt Header...

  • Page 33: Consecutive Receipt Number Programming

    Z1/Z2 C Make your selections for this feature from the following OUNTERS options (defaults in bold): To program the Z1 and Z2 counters: 1. Control lock key position: PRG. High Digit Lock Out Discount or Add-on 2. Press: for Z1 counter or for Z2 0 = No HDLO 0 = Negative (discount)

  • Page 34: Changing The Cash Register's Standard Settings

    HANGING THE EGISTER TANDARD ETTINGS 1. Control lock key position: PRG. Winding motor flag (excl. REG and MGR 2. Type the [number] of the system option (1-96 as modes) indicated in the following sub-section) that you 0 = Enabled for only EJ report wish to change.
  • Page 35 Duplicate Z report printing Register Invoice receipt in EJ memory 0 = Enabled 0 = Enabled 1 = Disabled 1 = Disabled Zero skip on financial reports Register Review/Proforma receipt in EJ 0 = Enabled memory 1 = Disabled 0 = Enabled 1 = Disabled Set register operation mode 0 = Print journal records...
  • Page 36 Print time Print a customer receipt header (table 0 = Enabled tracking disabled) 1 = Disabled 0 = Enabled 1 = Disabled Print clerk name 0 = Enabled Print a customer receipt footer (table 1 = Disabled tracking disabled) 0 = Enabled Print machine number on receipt 1 = Disabled 0 = Enabled...

  • Page 37: Cash Register Programming Reports

    Reserved WARNING: When the following system options are changed, the cash register performs a "Full Reset Language Entry Excluded" operation after which you need to reprogram the cash register. Cash register features configuration 0 = 1,500 PLUs, 9,000 EJ lines and TABLE TRACKING system enabled 1 = 500 PLUs, 12,000 EJ lines and TABLE TRACKING system enabled...
  • Page 38 PLU-Department Link Report New Language Entry (10-character Strings) Programming Report 1. Control lock key position: PRG. 1. Control lock key position: PRG. 2. Type 2. Type and then press 3. Type the department number [01 - 99] for which to view a list of the associated PLUs.

  • Page 39: Management Reports

    ANAGEMENT EPORTS Transaction data is maintained in the memory of the cash Grand Total Programming register as long as the battery back-up system is in effect. You can program the transaction grand total value This data can be printed as a report for management printed on the management reports.

  • Page 40: Cash In Drawer Report

    X1 and Z1 Financial Reports X2 and Z2 Financial Reports 1. Control lock key position: X or Z (bear in mind that NOTE: If you run out of paper during the printing a Z2 printout resets all totals to zero). of a Z report, you can print only one 2.

  • Page 41: Clerk Report

    2. If a PRG and Z mode, or X mode, manager LERK EPORT password was defined type the [4-digit password] This report lists the number of transactions and sales totals for each Clerk. At the end of the receipt you are and press given the sales total of all clerks.

  • Page 42: Department Range Sales Report

    3. Enter the minimum stock level, max. 4-digits: [0 - 2. If a PRG and Z mode, or X mode, manager 9999]. password was defined type the [4-digit password] and press 4. Press 3. Type and then press RAINING EPORT PLU number or Number of This report provides an X or Z report of the transactions...

  • Page 43: Daily Report

    Complete Electronic Journal Report Daily Report This report is a complete listing of transaction receipts By entering the number of Z financial reports that you and Z financial reports taken within the maximum wish to view, this report prints the receipts recorded 13,000 line capacity programmed.

  • Page 44: Registration Mode

    EGISTRATION The following example receipt contains the least NTERING AND XITING THE information possible. To obtain this receipt, program EGISTRATION system options 60, 61, 62, 63, 64, 66, 77, 78 and 79 1. Unlock the printer compartment and turn the accordingly.

  • Page 45: Sales Transaction Examples

    ALES RANSACTION XAMPLES EGISTERING A INGLE ALE WITH EGISTERING A ALE OF ULTIPLE TEMS HANGE ENDER Up to eight digits can be used for entering the amount. Up to two digits can be used for the quantity multiplied. Example: Register a £1.00 item in Department 1. Example: Multiply two items costing £1.50 and register Compute change for £5.00.

  • Page 46: Registering A Charge Card Transaction

    EGISTERING A HARGE REDIT ENDER RANSACTION Example: Register a £120.00 item to Department 2 and a £50.00 item to Department 3. Complete the Example: Register a £2.50 item to Department 1 and a transaction with payment using a different credit card £3.00 item to Department 2 as an exact charge card with respect to the one used for a Credit Card 1 tender.

  • Page 47: Split Check/Cash Tender

    ISCOUNTING THE OTAL SING A 5. Press for foreign currency number 1 ROGRAMMED ISCOUNT Example: Register a programmed 10% discount to an (previously programmed as Euro), and press entire sales transaction. Compute the change tender. to display the current balance due in foreign currency.

  • Page 48: Discounting Individual Items Using Programmed And Random Discount Rates

    ISCOUNTING NDIVIDUAL TEMS SING PPLYING A ANDOM ERCENT ROGRAMMED AND ANDOM ISCOUNT ATE TO A OTAL ATES Up to 4 digits can be used for the percent add on rate (from 0.01 to 99.99%). Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Example: Register a 20% add-on to a sales transaction.

  • Page 49: Voiding A Complete Sales Transaction

    OIDING A OMPLETE ALES 3. Press RANSACTION Example: Register a £2.50 item to Department 1, a 4. Press . The £5.00 item to Department 66 and a £1.65 item to Department 27, then void the entire transaction. amount to be refunded is displayed. 1.

  • Page 50: Registering Negative Department Transactions

    EGISTERING EGATIVE EPARTMENT EGISTERING A RANSACTIONS This operation opens the cash drawer and prints a no sale receipt. The activity is registered to the activity As prerequisite to negative department transactions, counter in the financial report. program a normal department to a negative status as explained in section "Program the Departments".

  • Page 51: Transferring A Finalized Payment To Another Means Of Payment

    1. Type and press 3. Press , type and then press . The cash drawer opens and the then type and press cash back amount due to the customer is displayed. 2. Press FTER ENDER HANGE RANSACTIONS 3. Press . A line is displayed to indicate that the Allowed only for cash tenders, with this feature the clerk can finalize a sales transaction as an exact cash transaction was put on hold.

  • Page 52: Sales Transactions Using Alternative Vat Rates (Take-Out Sales)

    ALES RANSACTIONS SING SSUING A USINESS ECEIPT ANUALLY VAT R LTERNATIVE ATES Example: Register a £6.99 sale to Department 5 and a ALES £7.50 sale to Department 9, followed by a cash payment of £20.00. The standard receipt is issued The alternative VAT rate programmed can only be followed by the Business Receipt.

  • Page 53: Customer Or Table Management

    USTOMER OR ABLE ANAGEMENT RACKING PERATIONS Customer account operations allow you to associate Open table 2. expenses to specific customers. You have the possibility of opening and managing a total of 70 accounts (or tables) to which you can associate the items sold. You Define the number of can review the intermediate sales of each account with guests.

  • Page 54: Issuing An Extra Invoice

    An Open Table report would have the following 19 Finalize the transaction of contents: table 1 by pressing a tender key. 20 Split the bill among the two guests at table 1. 21 Print an additional invoice. SSUING AN XTRA NVOICE Example: Print an extra invoice for 2 guests, each paying £10.00:...
  • Page 55 5. Press to finalize the transaction with credit card 1 tender.
  • Page 57 CAPTION TABLE Line Description Digit ENGLISH ESPAÑOL FRANÇAIS DEUTSCH CUPON COUPON COUPON COUPON COUPON TL-CUPON TL-COUPON TL-COUPON TOTAL COUPON TL -COUPON INCREMENTO MAJORATION AUFSCHLAG ADD ON ADD ON TL_INCREM. TL_MAJOR. TL_AUFSCHL TOTAL ADD ON TL_ADD ON DISCOUNT DESCUENTO REMISE RABATT DISCOUNT CARGO CREDIT...
  • Page 58 Line Description ENGLISH ESPAÑOL FRANÇAIS DEUTSCH Digit CARTE1 CARD CREDIT1 KARTE 1 CARD 1 CREDITO1 CARTE2 CARD CREDIT 2 CARD 2 KARTE 2 CREDITO2 N - SOLDE NEW BALANCE NEW-BAL SALDO NEU SALDO N. A - SOLDE OLD BALANCE OLD-BAL SALDO ALT SALDO ANT.
  • Page 59 Line Description Digit ENGLISH ESPAÑOL FRANÇAIS DEUTSCH PAYMENT MEDIA programming PAGO N PMT -n ZLG-n PAYMNTn ( n = Media# : 1 - 5 ) divide PAYMENT mes. LINE : PAGO :PMTn :ZLG-n : PAY Ln ( n = Line# : 1 - 5 ) Free Text (Short: 10 digits) ( nn = Number of text ) TXT-Cnn...
  • Page 61 PRINT CAPTIONS Line Description ENGLISH ESPAÑOL E.JOURNAL USED ELEC USADO E.J. USED LINE PRINT E.J. FREE LINE PRINT E.JOURNAL FREE ELEC LIBRE REFUND REFUND REEMBOLSO CLERK REPORT INFORME CAJERO CLERK REPORT HEAD HOURLY REPORT HEAD HOURLY REPORT INFORME HORA E.J. REPORT HEAD ELECTRIC JOURNAL DIARIO ELECTRONI...
  • Page 62 PRINT CAPTIONS Line Description FRANÇAIS DEUTSCH ELJ UTILISE E. JOURN EIN E.J. USED LINE PRINT ELJ DISPONIBLE E.J. FREE LINE PRINT E. JOURN FREI RETOUR RÜCKZAHLUNG REFUND RAPPORT VENDEUR CLERK REPORT HEAD KASSIERER BERICHT RAPPORT HORAIRE HOURLY REPORT HEAD STUNDEN BERICHT JOURNAL ELECTRO E.J.
  • Page 63 (code ASCII) CR (0D<hex>) LF (0A<hex>) L'ECR 8100 peut recevoir des données scannées par le BCR sous le format de données reporté ci-dessus. Ce format est appliqué par défaut au PS700 et au Metrologic MS5100 Eclipse. Si vous utilisez un autre type de BCR, veuillez modifier les données à transférer dans ce format.

  • Page 64: Características Técnicas

    Daten so um, dass sie in dieses Format umgewandelt werden können. Die Programmierinformationen dazu schlagen Sie bitte in El ECR 8100 puede recibir datos leídos mediante el BCR en el Ihrem BCR-Handbuch nach. formato de datos indicado arriba. Este formato es la configuración predeterminada tanto para el PS700 como para el Metrologic MS5100 Eclipse.
  • Page 65 Gegevensformaat: Eclipse Streepjescode (ASCII code) CR (0D<hex>) LF (0A<hex>) Het ECR 8100 kan door BCR in bovenvermeld formaat gescande Formato dos Dados: gegevens ontvangen. Dit formaat is standaard voor zowel PS700 Nº código barras (código ASCII) CR (0D<hex>) LF (0A<hex>) als Metrologic MS5100 Eclipse.
  • Page 66 LF (0A<hex>) Stregkodenumber (ASCII kode) CR (0D<hex>) LF (0A<hex>) ECR 8100 kan motta data som skannes av BCR i dataformatet ECR 8100 kan modtage data der er scannet i BCR dataformatet ovenfor. Dette formatet er standard for både PS700 og Metrologic ovenfor.
  • Page 68 FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER CHARACTER TABLE - TABLEAU DES CARACTÈRES - ZEICHENTABELLE - TABLA DE CARACTERES - TEKENCODETABEL - TABELA DE CARACTERES - KARAKTERKODE TABEL - TEGNTABELL...
  • Page 70 Code: 556204...

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