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Olivetti OFX9700 Instruction Booklet

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OFX 9700
INSTRUCTION BOOKLET
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555702en

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  • Page 1 OFX 9700 INSTRUCTION BOOKLET 555702en...
  • Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Dear Customer

    For your security and comfort, we urge you to carefully read the chapter Security, page 1 before any use. By buying this multifunction machine, you have opted for a OLIVETTI quality product. Your device satisfies the different specifications of a modern office automation tool.

  • Page 4: Table Of Contents

    OFX 9700 Contents Fax transmission Print a header page Dear customer Immediate transmission Consumables Delayed transmission Security Transmission with auto redial Security directives Fax reception Positions of Safety labels on the machine Relay broadcast Symbols for the main power switch Fax answering machine Declaration of conformity Saving an access code...
  • Page 5 OFX 9700 Technical Parameters Utilities and applications activation Printing the functions guide MF Monitor Printing the logs Graphical presentation Print the list of setups Display the consumable status Lock the machine Scan To Lock the keyboard Companion Suite Pro LL functionalities Lock the numbers Document analysis Lock the SMS service...
  • Page 6 OFX 9700 Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications Consumable specifications Customer Information - III -...

  • Page 7: Security

    OFX 9700 Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network.

  • Page 8: Positions Of Safety Labels On The Machine

    OFX 9700 Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the EP cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON.

  • Page 9: Environment

    OFX 9700 Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal. The packaging The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.

  • Page 10: Software Use License

    OFX 9700 Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product.

  • Page 11: Applicable Law

    Registered trademarks Given the technical evolution, Olivetti reserves the right to modify the technical specifications of this product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of Olivetti.

  • Page 12: Installation

    OFX 9700 Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

  • Page 13: Paper Recommendations

    OFX 9700 - Never try to modify the machine. This could cause a fire hazard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports.

  • Page 14: Terminal Description

    OFX 9700 Terminal description Front side Document feeder Commands panel Paper output Smart card insertion point Fold-down stop for paper delivery Master USB connection Manual (USB key) input tray Manual paper feed setup guides Paper tray Cartridge access cover Back side Paper jam cover Master USB connection (USB key)

  • Page 15: Command Panel

    OFX 9700 Command panel PQRS WXYZ STOP SCAN COPY SM S PRINT 1. Screen. 16. Key : Validation. 2. Digital keypad. 17. Key OK: confirms the displayed selection. 3. Alphabetical keypad. 18. Key : menu access and navigation down the menus.

  • Page 16: Accessing Terminal Menus

    OFX 9700 Accessing terminal menus All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number).

  • Page 17: Packaging Contents

    OFX 9700 Packaging contents 1 initialisation card The packaging contains the items listed below: Multifunction device Device installation 1 Unpack the device. 2 Install the device respecting the security notices stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen.

  • Page 18: Cartridge Installation

    OFX 9700 4 Take a paper stack, pull the paper off and align it on a flat surface. You can use paper weighing between 60 and 105 g/m2. 1 Remove the paper feed cassette completely. 5 Put the paper stack in the feed cassette (200 sheets for 80 g/m²...

  • Page 19: Paper Delivery Stop

    OFX 9700 Paper delivery stop 3 Connect the power cord to the device. Plug the power cord to outlet on the wall Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down.

  • Page 20: Paper Insertion In The Manual Input Tray

    OFX 9700 Paper insertion in the manual input tray Before inserting paper, refer to paragraph Paper recommendations, page 7. The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette (refer to paragraph Consumable specifications, page 65).

  • Page 21: Copy

    OFX 9700 Copy 5 Choose with the buttons the printing option (see examples below) depending on the copy mode that you want: - Mosaic mode : 1 Page to 1, 2 Pages to 1, or 4 Pages to 1. Your machine has the function to make one or more Confirm with the OK button.

  • Page 22: Resolution Setup

    OFX 9700 Resolution setup diagram below. The RESOLUTION parameter allows you to setup the photocopy resolution. Analysed area 841 - ADVANCED FCT/COPY/RESOLUTION 1 Choose the resolution with the buttons according to the following table: Parameter Signification 844 - ADVANCED FCT/COPY/ORIGIN Low resolution.

  • Page 23: Paper Tray Selection

    OFX 9700 Paper tray selection Top and bottom printing margins setup The Automatic selection can have two meanings If you want to, you can offset the lateral margins of the depending on the paper format defined on the paper document towards the top or the bottom during printing. trays.

  • Page 24: Fax

    OFX 9700 Immediate transmission 1 Place the document to be copied in the automatic document feeder, face printed on the top. This chapter describes all the fax processing and 2 Enter the fax number or choose your dialling mode configuration functions. You will also find a section describing fax mailboxes.

  • Page 25: Fax Reception

    OFX 9700 4 If not already done, enter the subscriber number. Default tray set to Automatic : As soon as you hear the remote fax tone, the line is Manual tray Main tray clear and you can start the transmission. Action paper format paper format...

  • Page 26: Fax Answering Machine

    OFX 9700 Fax answering machine Activating rerouting 391 - FAX / REROUTING / ACTIVATION The Fax answering machine allows you to keep confidential documents in storage and to avoid printing 1 Using the keys within the navigator, them as you receive them. select option WITH and confirm with OK.

  • Page 27: Activating Rerouting

    OFX 9700 Activating rerouting Performing immediate transmission from the waiting queue Before activating this function, connect the 61 - COMMANDS / PERFORM USB memory key to the terminal. 1 Select the document in the waiting queue and 051 - MEDIA / FAX ARCHIVING / ACTIVATION confirm your choice with OK or to immediately 1 Using the keys...

  • Page 28: Mailboxes (Mbx Fax)

    OFX 9700 MailBoxes (MBX Fax) Modifying the features of a MBX 71 - MAILBOXES / CREATE MBX There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code 1 Select the desired MBX out of the 31 MBX’s, or (named MBX code), to all subscribers equipped with a fax enter the number of the MBX directly and compatible to yours.

  • Page 29: Mbx Deposit In A Remote Fax

    OFX 9700 MBX deposit in a remote fax • program a delayed poll with a chosen time, • launch a multi-poll, either immediately or later. 1 Insert the document in the fax machine’s feeder. 2 Select 35 - FAX / MBX SENDING and confirm Placing a document in deposit with OK.

  • Page 30: Sms

    OFX 9700 Sending an SMS 1 Press the key. Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (Short Message 2 Write your SMS using the alphabetical keypad. Service) is a service which permits short written To do so, an editor is at your disposal: messages to be sent to mobile phones or other SMS- •...

  • Page 31: Parameters/Setup

    Your machine is continuously being updated, 2 To exit this menu, press new functions are regularly made available. To benefit, visit our website www.olivetti.com Geographical settings and download the last updates. These settings will enable you to use your machine in different preset countries using different languages.

  • Page 32: Language

    OFX 9700 Prefix To manually select the type of public telephone network: 202 - SETUP / GEOGRAPHICAL / NETWORK 252 - SETUP / TEL. NETWORK / PREFIX 1 Select the required option and press the OK key to 1 You can change the default value for the minimal confirm.

  • Page 33: Economy Period

    OFX 9700 Economy period To set the reception mode: 241 - SETUP / RECEPTION / MODE This function allows you to defer a fax transmission to "off- peak hours" and thus reduce the cost of your 1 Select the required option and confirm with OK. communications.

  • Page 34: Fax Or Pc Reception

    OFX 9700 Fax or PC reception Parameter Signification This menu, combined with a software program installed on your PC will enable you to select the machine you wish 1 - Scanning mode Default value of the scan mode to receive the documents on: resolution for the documents to be •...

  • Page 35: Printing The Functions Guide

    OFX 9700 An automatic print out will take place after every 30 Parameter Signification transmissions. However, you may request a print out at any time. 13 - Discard size The Discard Size parameter only Each log (incoming or outgoing) contains a table with the defines the printing of received following information: faxes .

  • Page 36: Lock The Machine

    OFX 9700 Lock the machine 2 Press key OK to confirm. 3 Enter the four-digit locking code again to confirm it. This function prevents non-authorized people from 4 Press key OK to confirm. accessing the machine. An access code will be required every time someone wants to use the device.

  • Page 37: Printed Pages Counter

    OFX 9700 Printed pages counter To view the number of pages printed on your machine: 824 - ADVANCED FCT / COUNTERS / PRINTED PG 1 Press on , enter 824 with the keyboard. 2 The number of printed pages appears on the screen.

  • Page 38: Directory

    OFX 9700 Directory 3 CALLED NUMBER: use to select from existing records the contacts of your list and confirm with OK. Repeat this operation for each subscriber you want to add to your list. Your multifunction machine lets you create a directory by 4 Enter the GROUP NUMBER assigned to your list memorising subscriber records and subscriber lists.
  • Page 39 OFX 9700 - 33 -...

  • Page 40: Games And Entertainment

    OFX 9700 Games and entertainment Sudoku (depending on the model) Sudoku is a Japanese puzzle. The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 × 3. Depending on the level of difficulty, more or fewer numbers are already entered at the start of the game.

  • Page 41: Wlan Network

    This works only with an approved adaptor that you can obtain from our ordering department. For further information, contact www.olivetti.com. Type of radio network Radio networks (WLAN) A radio network or WLAN (Wireless Local Area Network)

  • Page 42: Connect Your Wlan Adaptor

    OFX 9700 Connect your WLAN adaptor 281 - SETUP / WLAN / ASS. CONFIG. 1 Type in , select the menu SETUP using the keys Your machine belongs to a new generation of terminals and confirm with OK. that you can incorporate into a WLAN network using a WLAN USB key.
  • Page 43 OFX 9700 3 Select PARAMETERS using the keys 2826 - SETUP / WLAN / PARAMETERS / MODE confirm with OK. 1 Type in , select the menu SETUP using the keys 4 Select IP ADDRESS using the keys and confirm with OK. confirm with OK.

  • Page 44: An Example Of How An Ad-Hoc Network May Be Set Up

    OFX 9700 2828 - SETUP / WLAN / PARAMETERS / 9 Select WITHOUT SECURITY and confirm with OK. HOSTNAME 10 Select IP CONF.: MANU and confirm with OK. 11 Enter "169.254.0.2" in the field IP ADDRESS and The machine name allows you to identify your machine on confirm with OK.

  • Page 45: Usb Memory Key

    OFX 9700 USB memory key 3 Select PRINT DOC. with the buttons and confirm with OK. 4 Select LIST with the buttons and confirm with OK. You can connect a USB memory Key on the front side of 5 The list is shown in a table with the following your machine.

  • Page 46: Delete Your Files Located In The Key

    OFX 9700 Analyse the USB memory key content COPIES NUMBER appears on the screen, enter the desired number of copies with the digital keypad and confirm with OK. After a period of inactivity, your machine will return to the Select the printing format: A4 or 10x15 and main menu.

  • Page 47: Activate/Deactivate File Automatic Deletion On A Usb Memory Key

    OFX 9700 6 Choose the scan format between IMAGE and confirm to start the scan and the recording of To deactivate this option, proceed as follows : the document. allows to have the same kind of file as a IMAGE t 0621 - MEDIA / DELETE / AUTOMATIC/ photo.

  • Page 48: Pc Features

    OFX 9700 PC Features Installation Install the software on your PC Introduction Open an A session when working in DMINISTRATOR Windows 2000 and XP environments. The Companion Suite Pro software allows the connection 1 Open the CD-ROM drive, insert the installation CD- of a personal computer with a compatible multifunction ROM and close the drive.
  • Page 49 OFX 9700 6 After restart, the InstallShield Wizard screen shows 12 The final installation is ready to be executed. the progress of the assistant preparation. You can stop the procedure at any time by clicking on the C button. ANCEL 13 Click on the I button.

  • Page 50: Connections

    OFX 9700 18 Select your choice and click on the F button. 3 Click on the N button to finish the installation. INISH 19 Your "Companion Suite Pro" kit is successfully 4 Select F IND THE APPROPRIATE DRIVER FOR MY installed on your PC.

  • Page 51: Uninstall The Software From Your Pc

    OFX 9700 Uninstall the software from your PC 3 The next screen shows the list of compatible hardware found on the network. Run the programs removal from the menu S TART > P > C > C ROGRAMS OMPANION UITE OMPANION UITE LL >...

  • Page 52: Multifunction Terminal's Supervision

    OFX 9700 MF Director 5 You need to restart your system at the end of the procedure. Close all open programs, select Y and click on WANT TO RESTART MY COMPUTER NOW This graphical Interface allows you to run the utilities and the F button.

  • Page 53: Mf Monitor

    OFX 9700 MF Monitor Scan To The setup of this tab, becomes the default setup for the scanner. Graphical presentation Remark: The function S can only be used if Run the application by clicking on the MF Monitor icon the application is running. If this is not the located on your desktop or from the menu S TART case, activate it.

  • Page 54: Analysis With Scan To

    OFX 9700 Analysis with Scan To Character recognition software (OCR) Run the application by clicking on the MF Director icon The character recognition function allows to create a located on your desktop or from the menu S usable data file for desktop applications from a hardcopy TART >...

  • Page 55: Address Book

    OFX 9700 Address book IRECTOR The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialing your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the Directory.

  • Page 56: Manage The Address Book

    OFX 9700 Manage the address book Save your address book This operation lets you save your address book to a file in Csv When you are working in the directory, you can perform different format operations in the menu F of the window Select XPORT...

  • Page 57: Send A Fax

    OFX 9700 Item Action resolution) in the tab DVANCED OPTIONS Stop sending a fax (only enabled for the outbox) Display all faxes in the selected directory in the Fax manager. Fax preview Fax manager directories. Send a fax Send a fax from the hard disk or the terminal 1 Click the icon of the window MF D IRECTOR...

  • Page 58: Receive A Fax

    OFX 9700 sending or receiving. Select the printer and click OMPANION UITE The fax oubox window is displayed. The outbox and inbox logs are automatically printed when their contents fill an A4 page. After automatic printout, the terminal creates a new log. The outbox In the fax outbox, there are the following: the requests being sent,...

  • Page 59: The Inbox Log

    OFX 9700 Field Description The information held in the log is the recipient of the fax, Printing of an outbox An outbox report is printed after the date the fax was sent, report each fax is sent the status (sent, rejected ...). Printing of the outbox The log is automatically printed when it fills an A4 page.

  • Page 60: Cover Sheet

    OFX 9700 Cover sheet The cover sheet is part of a fax document automatically generated by your terminal, on which there is information concerning the sender, the recipient, the date, the time sent, comments, etc... This page may be sent alone or in front of a fax document, but always at the same time as the document.

  • Page 61: Description Of The Tab Cover Page

    OFX 9700 Description of the tab C OVER PAGE • Option (B): Scan a sheet of paper containing the layout of the cover page. Details about Option A and B: • Option (A): Open the application that you want to use to edit the background (Word, Wordpad...).

  • Page 62: Sms Communication

    OFX 9700 • Option (B): Launch MFM , select N , select the *.fax and browse to the directory C:\Program Files\Companion ANAGER scanner source as shown below : Suite Pro LM\Documents\FAX\Temporary that contains the background image that you have created in the First step. Click on the button F in the toolbar, a window pops up IELDS...

  • Page 63: Send An Sms

    OFX 9700 Item Action DVANCED ARAMETERS Delete an SMS from one of the SMS manager directories. Except for the directory S END LOG for which the effect of this command is to delete the entire log. Print an SMS from one of the SMS manager directories.

  • Page 64: The Outbox Log

    OFX 9700 The outbox log Field Description The outbox log is used to keep the entire history of SMS Printing of a send An outbox report is printed after communications (successful or rejected) that have been report each fax is sent. processed by your terminal.

  • Page 65: Maintenance

    OFX 9700 Maintenance 5 Unpack the new cartridge and insert it into the slot as indicated in the diagram below. Service General information For your safety, it is imperative to refer to the security directives presented in chapter Security, page 1. 6 Close the cover.

  • Page 66: Cleaning

    OFX 9700 Printer cleaning then, UNKNOWN CARD Dust, dirtiness and paper debris on the external and REMOVE CARD internal surfaces of the printer can affect its operation. We advise that it is cleaned regularly. If the C button is pressed while the smart card is being read, the machine displays: Printer external cleaning ACTION CANCELLED...

  • Page 67: Paper Jam

    OFX 9700 Paper jam correctly placed. When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. In case of a paper jam in the machine, the following message appears: PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of...

  • Page 68: Miscellaneous Issues

    OFX 9700 Miscellaneous issues Transmission from memory You have the choice between: When turning on the terminal, nothing is displayed on • waiting until the transmission takes place at the given the screen. time, Check the connection between the power cord and the outlet.
  • Page 69 OFX 9700 Code 0D - Transmission failed Ask the sender to resend the document. Code 13 - Memory full Your fax can no longer receive since its memory is full. There are too many received unprinted documents or too many documents in the transmission line. Print the received documents and delete or transmit immediately the documents in the transmission line.

  • Page 70: Specifications

    OFX 9700 Specifications Physical specifications Dimensions: 447 x 386 x 344 mm Weight: 13 kg Electrical specifications Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A Electric consumption: 10 W typical in powersave 13 W typical in standby 340 W average during printing Environmental specifications Operating temperature:...

  • Page 71: Consumable Specifications

    OFX 9700 Consumable specifications Toner cartridge IM. UNIT OFX 9700 Reference Specifications are subject to changes for improvement without notice. - 65 -...

  • Page 72: Customer Information

    OFX 9700 Customer Information As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind. If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product.

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