Olivetti LINEA Office User Manual
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Olivetti LINEA Office User Manual

Olivetti LINEA Office User Manual

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USER GUIDE

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  • Page 1 USER GUIDE...
  • Page 2 Other trademarks and trade names may be used in this document to refer to either the entities claiming the Copyright © Olivetti, 2007 marks and names or their products. Olivetti disclaims any proprietary interest in trademarks and trade names other All rights reserved...

  • Page 3: Table Of Contents

    CONTENTS GETTING STARTED ........1 OVERVIEW ..........2 SAFETY INSTRUCTIONS .
  • Page 4 CONFIGURING THE PRINTER TO RECEIVE FAXES ....18 Setting Reception Mode ........18 SENDING A FAX .
  • Page 5 MAINTENANCE AND TROUBLESHOOTING ....39 CLEANING THE PRINTER ........40 CLEANING THE INK CARTRIDGE NOZZLES .
  • Page 6 All information included herein is subject to change without notice. Olivetti S.p.A. is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. MIPC (Mobile Imaging and Printing Consortium) The MIPC is a non-profit industry association founded in 2004 by leading companies in home photo printing and the mobile phone industry.

  • Page 7: Getting Started

    1GETTING STARTED OVERVIEW SAFETY INSTRUCTIONS INFORMATION ON PRINT QUALITY AND THE WARRANTY LOCATING THE PRINTER COMPONENTS PRINTER KEYBOARD LEDS ON THE PRINTER FRONT PANEL PRINTER POWER SUPPLY SWITCHING THE PRINTER ON AND OFF LOADING PAPER ONTO THE AUTOMATIC SHEET FEEDER LOADING DOCUMENTS ONTO THE AUTOMATIC DOCUMENT FEEDER CONNECTING A DIGITAL CAMERA TO THE PRINTER CONNECTING THE PRINTER TO THE TELEPHONE NETWORK...
  • Page 8 To guarantee correct operation of the printer and top quality printing, use only original Olivetti ink cartridges. Olivetti declines any responsibility whatsoever for damage to the printer caused by the tampering with, or refilling, ink cartridges. Such conduct also renders the Warranty void.
  • Page 9 LOCATING THE PRINTER COMPONENTS Getting Started...
  • Page 10 Reference Part Description Paper guide Guides the paper as it is fed into the printer. Automatic sheet feeder Automatically feeds the paper into the printer for printing. Automatic document Automatically feeds the original document to be printed, scanned or feeder faxed.

  • Page 11: Printer Keyboard

    PRINTER KEYBOARD The keyboard provides selection and start keys for all the functions available: copy, fax and print from digital camera or compatible memory device connected to the printer. Under normal operating conditions, the keyboard should be left open. To open the keyboard, press on the shiny area at the top right of the door. Key Functions Reference Part...
  • Page 12 Reference Part Description Phone book The first number displayed is the last number called. The name search can be effected using the Navigator, or by entering the initial of the name you want to find. Entries can be made to the phone book only from the computer. Menu Provides access to all the fax functions.

  • Page 13: Leds On The Printer Front Panel

    LEDS ON THE PRINTER FRONT PANEL Open out the keyboard to access the compartment where the LEDs can be seen. Reference Indicator Description USB status • A green light indicates that a digital camera or compatible memory device is connected. A flashing light indicates that data is being transferred to the printer.

  • Page 14: Switching The Printer On And Off

    SWITCHING THE PRINTER ON AND OFF Press the On/Off key. When the keyboard is closed, the two LEDs indicate if the printer is switched on and if any operating errors have occurred. Reference Indicator Description On/Off LED A green light indicates that the printer is switched on. Error LED An orange light indicates that errors are signalled by the LEDs on the printer front panel.

  • Page 15: Loading Different Types Of Paper

    Loading Different Types of Paper To load: Proceed as follows: Plain paper, coated paper, • Load the media vertically, against the right side of the automatic sheet feeder, and photo paper, greeting with the print side facing up. cards, index cards or post •...

  • Page 16: Loading Documents Onto The Automatic Document Feeder

    LOADING DOCUMENTS ONTO THE AUTOMATIC DOCUMENT FEEDER The automatic document feeder for copying or faxing documents can contain a maximum of 35 sheets of 80 g/m plain paper. The document sizes supported are: A4, Legal, Letter and A5. Note: Do not insert postcards, photos, small items or light materials (such as newspaper cuttings). For these types of materials, use the scanner and the computer.

  • Page 17: Connecting The Printer To The Telephone Network

    CONNECTING THE PRINTER TO THE TELEPHONE NETWORK Two RJ11 connectors are present on the back of the printer: “LINE” (on the right) and "EXT" (on the left). Using the telephone cable provided, connect the telephone line to the "LINE" socket. You can connect an external telephone or an answering device to the "EXT"...
  • Page 18 Connection Case 1 Switzerland Connection Case 2 Insert the connector or plug of the additional device into the socket (see the related illustration). A = telephone line input (LINE IN) B = wall socket for telephone plug C = external telephone, with or without adapter, telephone answering device (EXT) D = socket for external telephone, telephone answering device or other unit.

  • Page 19: Installing The Fax

    INSTALLING THE FAX After having connected the telephone cable and the power supply cable, press the On/Off key to switch on the printer. The printer executes a series of autodiagnostic tests displaying, at the end, a message indicating that the printer is ready for use as a fax.

  • Page 20: Setting Fax Date And Time

    Country Selection Country Selection Argentina AMERICA LATINA Ireland UK/IRLANDA Australia NZL/AUSTRIA Luxembourg BELGIUM Austria ÖSTERREICH Mexico AMERICA LATINA Belgium BELGIUM New Zealand NZL/AUSTRALIA Brazil BRASILE Norway NORGE Chile AMERICA LATINA Netherlands HOLLAND China CHINA Portugal PORTUGAL Colombia AMERICA LATINA Peru AMERICA LATINA Czech Republic CZECH...

  • Page 21: Using The Printer Without A Computer

    2USING THE PRINTER WITHOUT A COMPUTER COPYING A DOCUMENT PRINTING PHOTOS FROM A DIGITAL CAMERA PRINTING PHOTOS FROM A PICTBRIDGE DIGITAL CAMERA PRINTING PHOTOS FROM A DPOF DIGITAL CAMERA FAX MANAGEMENT MENU CONFIGURING THE PRINTER TO RECEIVE FAXES SENDING A FAX PRINTING FAX REPORTS MODIFYING FAX SETTINGS: RESOLUTION AND CONTRAST MODIFYING RING TYPE ON RESPONSE (RING DISTINCTION)
  • Page 22 COPYING A DOCUMENT Switch on the printer. See "Switching the Printer On and Off". Make sure that the out-of-ink indicators on the front panel are switched off. If either indicator is on, you should replace the corresponding ink cartridge. For more information, see “Replacing the Ink Cartridges”. Load the paper on which you want to print.

  • Page 23: Reception

    PRINTING PHOTOS FROM A PICTBRIDGE DIGITAL CAMERA To obtain the best results when printing photos, you should use a colour cartridge with a photo cartridge. See “Replacing the Ink Cartridges”. Load photo paper onto the printer. Make sure the PictBridge digital camera is switched on and connected to the printer. Printing is controlled directly from the camera, therefore the Start printing key is disabled.

  • Page 24: Print Report

    Installation Press the Menu key to display "Installation" then press Confirm. The following options are available: • Date and time: to enter the date and time. • Language: to select the language required. Use the Navigator to scroll through the list and then press Confirm to select.

  • Page 25: Sending A Fax

    • ANSWERING DEVICE/FAX: The answering device must be connected to the printer. In this Reception mode, the number of rings preceding intervention of the answering device (see the answering device’s manual), must be less than that (modifiable selecting Toolbox > Settings > Fax settings > Installation > Reception) after which the incoming call is received by the printer;...

  • Page 26: Printing Fax Reports

    PRINTING FAX REPORTS Printing fax activity reports can be activated from the printer keyboard by pressing the Menu key and selecting Print report using the Navigator. The printer proposes two printing possibilities on the display: • Last transmission: Press Confirm to print. •...

  • Page 27: Using The Printer With A Computer

    3USING THE PRINTER WITH A COMPUTER BEFORE YOU BEGIN THE PRINTER STATUS MONITOR THE TOOLBOX PRINTING, COPYING AND SCANNING FROM THE TOOLBOX PRINTING FROM AN APPLICATION SCANNING A DOCUMENT FROM AN APPLICATION PRINTING PHOTOS FAX SETUP FROM THE TOOLBOX APPLICATION SENDING A FAX USING THE COMPUTER Using the Printer with a Computer...
  • Page 28 This chapter provides the basic information necessary to use the printer connected to a computer. For more information on the functions available, consult the User Guide by selecting Start > Programs > Olivetti. Other information can be obtained by selecting Help in the dialogue boxes.

  • Page 29: The Toolbox

    To access the Toolbox: Select with your right mouse button the Olivetti icon in the Windows task bar and run the Toolbox application, or select Start > Programs or All Programs > Olivetti > Olivetti Toolbox. The Toolbox main screen is displayed.
  • Page 30 Icon You can: Scan to file • Scan a preview of the document or photo placed on the scanner glass. Scan to application • Use selection handles to delimit the area of the preview image to scan. Scan to email •...

  • Page 31: Printing From An Application

    PRINTING FROM AN APPLICATION With the document or photo open in the application you are using, select File > Print to open the Print dialogue. Select Preferences or Properties, depending on the operating system. The printer driver user interface screen is displayed from which you can use the multifunction printer, as indicated in the following table.

  • Page 32: Setting Print Preferences From The Computer

    Setting Print Preferences from the Computer When printing a document or a photo, you can choose between several modes: • SPEED: high print speed with low resolution, with savings in ink cartridges. • NORMAL: average print speed and resolution, this is the best compromise with regards to print speed when printing text and graphics.

  • Page 33: Printing Photos

    PRINTING PHOTOS Open the Toolbox application to access the functions for improving image quality. Select Print photos to apply a correction filter. Choose the computer folder that contains the photos to print. Select the photos you want to print, applying to each your chosen image enhancement filter: the effect of the filter on the image can be seen in the Toolbox preview frame on the left of the screen.
  • Page 34 Configuration Note: To confirm the settings chosen, select INSTALLATION followed by Send setting. Telephone line configuration requires these settings: • Line type – Public: Managed by national telecommunications provider. – Private (PBX): Managed by an exchange, in turn connected to one or more public lines, that routes and connects the internal (private) lines without the need to use the public telephone network.

  • Page 35: Service

    PHONE/FAX Mode After a certain number of rings (modifiable selecting Toolbox > Settings > Fax settings > Installation > Reception), the printer connects to the telephone line and is able to detect if the incoming call is a fax or voice call. In the cae of a voice call, the printer’s ring tone changes (after the default number of rings), and it rings for the time defined by Fax/tel timer (modifiable selecting Toolbox >...

  • Page 36: Sending A Fax From The Toolbox Application Using The Automatic Document Feeder

    Select Scan to scan the document or photo. At the end of scanning, a pop-up appears prompting you to scan other pages. Select No to end scanning or Yes to continue, scanning other pages. When scanning of the document to be sent terminates (or the pages comprising it), the screen displays: •...
  • Page 37 If you have chosen to scan the document one page at a time, select the scan settings available from: • Type: select the type of document to be scanned and press the appropriate button: Text (only black text or graphics), Mixed (a combination of black text, colour graphics or photos) or Photo (colour photos only).

  • Page 38: Sending A Fax From A File

    Sending a Fax from a File Open the file stored on the computer using the appropriate application. From the application, open the Print menu and select the Fax Office Line printer. Select OK to open the Fax settings tab. Complete the dialogue with the fax settings, entering the details you want for the various fields. The destination fax number is the only obligatory field, necessary for sending the fax.

  • Page 39: Ink Cartridges

    4INK CARTRIDGES CHECKING INK LEVELS REPLACING THE INK CARTRIDGES ALIGNING THE INK CARTRIDGES MANAGING INK CARTRIDGES IN FAX MODE USING THE PHOTO INK CARTRIDGE INK CARTRIDGEs...

  • Page 40: Information Required For Purchasing New Ink Cartridges

    From the Toolbox application: Open the Toolbox application from the Olivetti icon in the task bar or on the desktop, or otherwise select Start > Programs or All programs > Olivetti > Olivetti Toolbox. The Toolbox main screen appears.

  • Page 41: Replacing The Ink Cartridges

    REPLACING THE INK CARTRIDGES It is recommended that you use only original ink cartridges. Print quality cannot be guaranteed, nor is there guarantee cover for problems arising from the use of non-original accessories, parts or components. CAUTION: Before carrying out the procedures listed in this section, read and follow carefully the information on safety standards contained in this guide.

  • Page 42: Aligning The Ink Cartridges

    Aligning the Ink Cartridges from the Toolbox Application Open the Toolbox application from the Olivetti icon present in the task bar or by selecting Start > Programs or All programs > Olivetti > Olivetti Toolbox. The main screen of the Toolbox application is displayed.

  • Page 43: Managing Ink Cartridges In Fax Mode

    MANAGING INK CARTRIDGES IN FAX MODE When the black cartridge is almost out of ink, printing in black can be achieved using the colour cartridge (black trichromatic). With this feature, you are able to receive a fax even if the black ink has run out. It is suggested that you replace the black ink cartridge with minimum delay.
  • Page 44 INK CARTRIDGEs...

  • Page 45: Maintenance And Troubleshooting

    5MAINTENANCE AND TROUBLESHOOTING CLEANING THE PRINTER CLEANING THE INK CARTRIDGE NOZZLES TROUBLESHOOTING FAX ERROR MESSAGES ERROR CODES PRINTED ON THE FAX REPORT CLEARING PAPER JAMS Maintenance and Troubleshooting...

  • Page 46: Problems When Installing The Printer

    Make sure the printer is loaded with A4 paper. See "Loading Documents onto the Automatic Document Feeder". Open the Toolbox application from the Olivetti icon in the task bar, or select Start > Programs or All programs > Olivetti > Olivetti Toolbox. The main screen of the Toolbox application is displayed.

  • Page 47: Problems Switching On The Printer

    Problem Possible Reason Corrective Action • Automatic execution of the CD • In Windows environment: is disabled Remove and re-insert the • The computer cannot find installation CD in the drive with setup.exe on the CD. the label facing upwards. Select Start >...

  • Page 48: Printing, Copying And Scanning Problems

    Problem Possible cause Corrective Action • Make sure that the electrical outlet is working by attaching another appliance that you know works into it, then switch on the appliance. Some LEDs are illuminated on the • Specific printer error indicated •...

  • Page 49: Fax Error Messages

    FAX ERROR MESSAGES The printer display normally indicates the date and time and informs the user on the current fax activities. Messages that appear do not obstruct normal operation of the printer and can be displayed until the next time the fax module is used. To clear the message displayed, press the Cancel ("C") key on the printer keyboard.

  • Page 50: Error Codes Printed On The Fax Report

    ERROR CODES PRINTED ON THE FAX REPORT Error codes are automatically printed on the fax transmission and activity reports. Transmission Report Error Codes The error codes printed on the fax transmission report consist of 2-digits indicating the reason for the error, and a brief description to help understanding.

  • Page 51: Clearing Paper Jams

    CLEARING PAPER JAMS Take firm hold of the jammed paper and pull it out gently from the place where it is jammed. If the paper tears, make sure you remove all the torn pieces from the printer. To cancel an error condition occurring during a print or copy operation, press the corresponding button illuminated on the keyboard to restart printing from the next page.
  • Page 52 Maintenance and Troubleshooting...

  • Page 53: Technical Specifications

    6TECHNICAL SPECIFICATIONS GENERAL SPECIFICATIONS PRINTER SPECIFICATIONS COPIER SPECIFICATIONS SCANNER SPECIFICATIONS FAX SYSTEM SPECIFICATIONS PAPER SPECIFICATIONS Technical Specifications...
  • Page 54 GENERAL SPECIFICATIONS General Specifications Keyboard • Display consisting of two lines of 16 characters each. • Fax keypad with 10 numeric dialling keys, * key and # key. • Four keys for fax functions: Phone book, Fax quality, Start colour fax or Start B/W fax. •...
  • Page 55 General Specifications Humidity ranges • Operating: 15% to 85%, non-condensing. • Storage: 15% to 85%, non-condensing. • Transportation: 5% to 95%, non-condensing. Software and documentation • Printer and scanner driver (WIN/MAC). • Toolbox Application program (WIN/MAC). • User documentation (WIN/MAC). •...
  • Page 56 COPIER SPECIFICATIONS Copier Specifications Resolution • Max. 1200 x 1200 dpi Copy mode • In stand-alone mode – 100%, fit to page. – Paper type/speed: plain and photo paper. – Contrast adjustment: light, normal, dark. • From the Toolbox application: –...
  • Page 57 Fax Specifications Liquid Crystal Display (LCD) • Display consisting of two lines of 16 characters each. Functions available • Print fax activity reports. • Print reports in the case of power failures. Fax memory capacity • Over 150 pages (Slerexe letter) •...

  • Page 58: Paper Specifications

    PAPER SPECIFICATIONS Paper Types Supported Maximum Feeder Capacity Paper Type Paper Weight A4 Plain paper From 70 to 80 g/m 100 sheets A4 Plain paper From 80 to 90 g/m Over 50 sheets A4 Coated paper From 100 to 170 g/m 50 sheets A4 Transparency (with white stripe 170 g/m...

  • Page 59: Paper Formats And Sizes Supported

    Paper Formats and Sizes Supported Format Size 8.27 x 11.7 in. (210 x 297 mm) 5.85 x 8.27 in. (148.5 x 210 mm) US Letter 8.5 x 11 in. (216 x 279 mm) US Legal 8.5 x 14 in. (216 x 356 mm) US Executive 7.25 x 10.5 in.
  • Page 60 Technical Specifications...
  • Page 61 Code: 535315 gb...

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