Page 1 User’s Guide...
Page 2: Preface
© 2000 by Oki. All rights reserved. Written and produced by the Oki Documentation Dept. Oki and OKIPAGE are registered trademarks of Oki Electric Industry Company Ltd. Energy Star is a trademark of the United States Environmental Protection Agency.
Page 3: Table Of Contents
English Table of contents Preface ..........ii Table of contents.
Page 4 English MFP function ......... . . 28 Chapter 3 - Dial Directories .
Page 5 English Sending confidential faxes ......55 Receiving confidential faxes ......56 Creating confidential mailbox.
Page 6 English Closing Restricted ID ........79 Dial Parameter Settings ........79 Dial parameter settings list .
Page 7 English Features ..........109 International faxing.
Page 8 English PBX setting ......... . . 131 Polling reception .
Page 9: Safety Instructions
English Safety instructions This product has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the product: •...
Page 10 English rating. The total ratings of all equipment plugged into the outlet should not exceed 15 amperes. • The power outlet into which you plug your machine must remain accessible at all times. • It is recommended that the machine be switched off prior to opening or removing covers.
Page 11: Toner Cartridge & Image Drum Unit Handling
English Toner Cartridge & Image Drum Unit Handling • Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit.
Page 12: Notes, Cautions And Warnings
English Notes, cautions and warnings Note: A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product. CAUTION: A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.
Page 13: Chapter 1 - Introduction
English Chapter 1 - Introduction This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It is designed to make the sending and receiving of faxes a fast and trouble free process. Features The fax machine includes the following features: •...
Page 14: Product Options
English answering machine to be connected in series to the telephone line after the fax machine. • A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from.
Page 15: Isdn
English ISDN This option allows your fax machine to send and receive digital communi- cations. For details on this option, see Appendix A. Component identification Your new fax machine package should contain the following items: Fax machine main unit Document tray Paper tray/copy stacker AC power cable Telephone line cable...
Page 16: Components
English User’s Guide (this manual) (not illustrated) If anything appears missing or damaged, please contact your supplier as soon as possible. Components Paper tray/copy stacker - Load up to 100 sheets of paper into this tray. Up to 30 sheets of received faxes or finished copies are stacked on top of this tray.
Page 17 English PC Connector - Connect the computer cable into this connector. LINE terminal - Terminal for connecting the unit to a telephone line. 10. TEL terminal - Terminal for connecting the fax machine to an external telephone or answering machine. Note: Only one terminal is available and when the ISDN option is installed voice communication is not supported.
Page 18: Control Panel Keys And Indicators
English You should clean this bar each time you change your toner cartridge. 14. Toner cartridge - This black cylinder, installed inside the image drum unit, contains the black powder which is the ink for your fax machine. You will need to install a new toner cartridge when the REPLACE TONER CART message appears on the display.
Page 19 English Type of original/NO key: This key selects document contrast after loading a document for transmission. Use LIGHT for originals that are too light, NORMAL for documents with good contrast, and DARK for originals that are too dark. You will also use this key as the NO key when making selections or to move your cursor while programming.
Page 20 English Redial key: Pressing this key manually redials the last number dialled on your fax machine. Note: If your fax machine has been set to enter power save mode (after the fax machine has been inactive for three minutes), the manual redial function does not work.
Page 21 English 14. Alarm indicator: This indicator glows red and an alarm sounds notifies you of any problem that occurs. To turn the alarm indicator off, press the Stop key and correct the problem. 15. Plus (+) key (One Touch key 8): Each fax number you enter or program into your fax machine can be up to 32 digits long.
Page 22: One Touch Keypad
English to enter a variety of unique characters, e.g. ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø 22. Numeric keypad: When dialling, these twelve keys work like the keypad on a telephone.
Page 23: Selecting Functions And Programming
English Selecting functions and programming You will also use One Touch keys for selecting special transmission and reception functions, obtaining reports and programming. To select a function from the One Touch keypad, press the Select Function key, then press the corresponding One Touch key. 1/Delayed TX key: Using this key sends a fax at a later time and date, which you can specify for up to three days later.
Page 24: Signal Tones
English 9/User Program key: Using this key allows you to program identification information of your fax machine; set the clock of your fax machine; set up mail boxes for confidential message reception; change your fax machine function settings and dial parameters; program passwords for printing messages stored in memory;...
Page 25: Chapter 2 - Installation
English Chapter 2 - Installation Getting started To install your new fax machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that option.
Page 26: Setting Up
English Document stacker This User's Guide Note: A telephone handset, handset cradle and handset cable may also be included. If any items are missing, notify your supplier immediately for a replacement. Keep your packing materials and carton in case you ever need to ship or transport the machine. CAUTION: Do not ship the fax machine with the image drum unit and toner cartridge installed.
Page 27: Installing Toner Cartridge
English Slot the tabs of the document stacker into the slots at the front of the fax machine until the tabs lock into place. Installing toner cartridge Open the top cover. Grasp the control panel. Pull upward and toward you until the control panel releases, then swing it out of the way.
Page 28 English Lift the image drum unit out and keeping the image drum unit out of direct sunlight. DO NOT touch the green surface of the drum. Carefully remove the protective sheet from the image drum unit. Place the image drum unit back into your fax machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown.
Page 29 English WARNING BE CAREFUL WHEN HANDLING THE TONER CARTRIDGE. DO NOT LET TONER SPILL ONTO YOUR CLOTHING OR OTHER POROUS MATERIALS. IF YOU EXPERIENCE ANY PROBLEMS WITH TONER, REFER TO THE SAFETY INSTRUCTIONS AT THE BEGINNING OF THIS USER'S GUIDE. Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner.
Page 30: Connecting Telephone Line
English 11. Close the top cover of the fax machine until it snaps into place. 12. Close the control panel by pressing down until the cover snaps into place. Connecting telephone line Insert one end of the telephone cable into the LINE terminal at the back of the machine.
Page 31: Connecting Telephone, Handset Or Answering Machine
English Connecting telephone, handset or answering machine Insert one end of the telephone cable into the TEL1 terminal on the back of the fax machine. Insert the other end of the telephone cable into the socket in your telephone, handset or answering machine. Note 1: To connect both an answering machine and a telephone, first connect your answering machine to your fax machine and then insert your telephone’s cable into the telephone socket on your...
Page 32: Loading Paper
English Connect the unattached end of the power cable into an earthed AC power outlet. Switch your fax machine on using the power switch. The time and current answering mode will appear on the display. Your fax machine is now in stand-by mode, ready to send or receive faxes. Loading paper Your fax machine can hold up to 100 sheets of standard weight (80 gsm) paper.
Page 33: Setting The Clock
English Note: When loading paper, it is recommended to insert more than ten sheets of paper into the paper tray to prevent a “no-feed” response from the fax machine. Adjust the left paper guide so that it is aligned to the paper width. Setting the clock Follow these instructions to set the time and date on your fax machine.
Page 34: Answering Mode Options
English Answering mode options The answering mode which is best for you will vary depending on how you use your fax machine and what external telephone devices are connected to it. Read through the answering modes listed here, then follow the instructions below. Auto Receive Mode [FAX]: If your fax machine is connected to a telephone line reserved only for fax communications, use the Auto Receive mode.
Page 35 English Note 2: If the telephone is connected in parallel with the fax machine, the fax machine cannot detect that the telephone has been picked up and will start auto reception while your conversation is in progress. Telephone Answering Device Mode [TAD]: Use this mode if you have connected an answering machine to your fax machine.
Page 36: Changing Answering Mode
English Changing answering mode Follow these instructions to change the answering mode of your fax machine. Press the Auto Rec key. Your fax machine displays your current answering mode. Press the Auto Rec key again. Your fax machine switches to the next answering mode.
Page 37: Setting Fax Machine Identification
English another fax machine and no one is there to answer, your fax machine will automatically send a cover letter with a call back message. The call back message is printed on a separate sheet with the message “Please call back” and a telephone number where you can be reached.
Page 38: Setting Language
English Press the START key to save your entry. The display shows NO=<CALL BACK NO.>. After the display clears, use the numeric keypad to enter the telephone number you want to use for call back messages. Enter up to 20 characters. Note: Use the Hyphen or 8/+ One Touch key to enter a “+”...
Page 39: Connecting To A Pbx
English Connecting to a PBX A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access) number to get an outside line, then your line is connected to a PBX. If you are connecting your fax machine to a PBX, follow the instructions below.
Page 40: Mfp Function
English Note 1: The Dial Prefix number for your PBX line must be included in all outside telephone numbers you program into your fax machine or dial with the numeric keypad. Note 2: To later turn off the PBX line and Dial Prefix functions, follow Steps 1-7 above.
Page 41: Chapter 3 - Dial Directories
English Chapter 3 - Dial Directories Programming One Touch keys Your fax machine has ten One Touch keys for rapid dialling. You can store up to two fax numbers with 32 digits for each One Touch key, a main number and an alternate number. The alternate number is used if the main number is busy or does not answer.
Page 42 English Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. To do this Enter numbers Numeric keypad (press once). Enter spaces Space One Touch key Enter hyphens Hyphen key Locate the character you want on the numeric keypad. Press Enter alphabetic characters that key repeatedly until the character appears.
Page 43: Chain Dialling
English Note: If you want to delete any programming for a One touch key, follow steps 1 - 2 and at step 3, press the 9/SPACE key until the number is deleted, then press the START key and continue with Step 11.
Page 44 English Using the numeric keypad, enter a 2-digit number (01-70) for the Auto Dial number you want to program. The display briefly shows NO=<FAX NO.>, ID=<LOCATION ID> or a previously programmed fax number and location ID. Enter the fax number. Refer to the instructions below. To do this Enter numbers Numeric keypad (press once).
Page 45: Programming Groups
English The display shows G3 ECHO PROTECTION [OFF]. Press NO key to change the setting and YES key to select it. Note: If the ISDN option is installed, the display will show ISDN DIAL MODE (G4). Press YES key to select G4 as the dial mode for this One Touch key or press NO key to change to G3 dial mode and then press...
Page 46 English To do this Press the One Touch key. Press Start to delete it from the Delete a One Touch location group. Press Auto Dial. Enter a 2 digit Auto Dial number. Press Start Delete an Auto Dial location to delete it from the group. Press the Search key repeatedly until the location you want Search for a location by appears.Press START to add it to the group.
Page 47: Chapter 4 - Basic Operations
English Chapter 4 - Basic Operations Preparing documents • Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. • Do not send documents which are not rectangular. •...
Page 48: Loading Documents
English Loading documents To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time and do not force the documents in to the document feeder to prevent multiple feeding and paper jams.
Page 49: Sending Fax To Single Location
English Original Document Set RESOLUTION to Normal office documents Standard (STD) Documents with small type or other fine details Fine/Ex. Fine Documents with photos or many shades of grey Photo If necessary, use the Type of Original or NO key to set the level of contrast in your document.
Page 50: Search Key Dialling
English Message Explanation DIALLING Your fax machine is dialling the number. CALLING The line is ringing. SENDING Your fax machine is sending the message. RESULT = OK The fax was sent successfully. If you see this or another error message, a problem occurred during COMMUN.
Page 51: Redialling
English Redialling If the line is busy or if there is no answer, your fax machine waits and then automatically redials the number. Also, if your fax machine is transmitting from memory and a communication error occurs, it automatically redials the number and tries to send the fax again. You can redial a number manually at any time by pressing the Redial key.
Page 52: Receiving Faxes In Memory
English When MANUAL START appears on the display, hang up the handset. Note: You can also tell your fax machine to start fax reception by entering your 2 digit code for remote receive using your telephone keypad. Refer to Remote Receive. After you receive the fax, a long beep tells you that the reception was successful.
Page 53: No Toner Reception
English automatically prints out any messages received in memory when the paper is replaced and the Stop key is pressed. No toner reception When your fax machine is running low on toner, it displays a TONER LOW, REPLACE TONER CART. message. Rather than risk printing an unreadable message, your fax machine automatically receives faxes into memory if user setting 22:NO TONER MEM.
Page 54: Rejecting Unsolicited Fax Messages
English Rejecting unsolicited fax messages The closed network option allows you to limit the locations your fax machine can communicate with. Using this function, you can set your fax machine to refuse to receive any faxes from locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers.
Page 55: Making Copies
English • If you have loaded documents onto the document feeder of your fax machine, any dialling or transmission settings are lost. Your fax machine prints a power outage report to inform you of a power failure. Use this report to determine which received messages you may have lost and which transmissions you may have to resend.
Page 56: Using Voice Request
English Insert a sheet of paper, printing side up, into the manual paper feeder slot until you feel the fax machine grab hold of the paper. Press the Copy key. Note: It is recommended to make single copies only when using the manual paper feed slot.
Page 57: Answering Voice Request
English When the other party answers your request, your fax machine emits a repetitive warbling sound. The display shows LIFT HANDSET AND PRESS VOICE REQUEST. Lift your handset and press the Hook/V. Request key. Note 1: If you press your Hook/V. Request key to initiate a voice request during transmission, but no one is there to answer, your fax machine automatically sends a call back message to the remote site giving a telephone number where you can be reached.
Page 58 English...
Page 59: Chapter 5 - Advanced Operations
English Chapter 5 - Advanced Operations Sending faxes to multiple locations and/or groups If you want to send the same fax to more than one location, carry out the following steps: Load your document. Select your first group or location as follows. The next group or individual location must be selected within three seconds.
Page 60 English OK, press the Start key. Your fax machine then scans your document and begins to transmit to your selected locations. When you have finished selecting your groups and individual locations and you DO NOT press the Start key, the display shortly shows MULTI LOCATION xxxxxx Note: xxxxxx indicates the locations you have selected.
Page 61: Delayed Sending Of Faxes
English If your entries are OK, press the Start key. Your fax machine then scans your document and begins to transmit to your selected locations. If you want to cancel an entered location when checking locations, press the NO key when the display shows xxxxxx OK (START) CLEAR ( ) Note: xxxxxx indicates the location entered into your fax machine...
Page 62: Sending Delayed Faxes To Single Locations
English This means that you cannot use your fax machine to send other faxes until your delayed fax has been sent. With user function 17:MEM./FEEDER SW. set to MEM, a maximum of five individual faxes can be programmed into the memory of your fax machine for sending at a later date and time.
Page 63: Sending Delayed Faxes To Groups And/Or Multiple Individual Locations
English Press the YES key. The display shows SELECT LOCATION(S). Select your location as follows. Select location using Do this Press the One Touch key. If display asks for confirmation of your A One Touch key selection, press the Start key. Press Auto Dial key, then enter two digit Auto Dial code number on Auto Dial number the numeric keypad.
Page 64 English Using the numeric keypad, enter the date on which you wish the transmission to begin. The display changes to DELAYED TX DATE [xx/xx] YES ( ) NO ( ). Note: [xx/xx] indicates the date you have entered using the numeric keypad.
Page 65 English Note: Up to ten fax locations can be entered using the numeric keypad. 11. When you have finished selecting groups and/or individual locations, quickly press the Start key and the display changes to ENTRY IS OK? DIAL (START) CHECK ( ). 12.
Page 66: Cancelling Delayed Transmission
English Keep pressing the Start key until you have checked all the locations you have entered until the display again shows CHECK LOCATION(S) YES (STR/LOC.) EXIT ( ). If your entries are OK, press the NO key and the display shows ENTRY IS OK? DIAL (START) CHECK ( ).
Page 67: Confidential Faxes
English Note 1: xxxxxx indicates the location of a delayed transmission to a single location or the first location of a delayed transmission to multiple locations. Note 2: If you have programmed standard one-time polling or standard bulletin polling into your fax machine, the display shows WAITING TO BE POLLED before the delayed transmissions.
Page 68: Receiving Confidential Faxes
English Press the 3/Confidential TX One Touch key. The display will ask you to enter the number of the confidential mail box, or ITU sub- address, on the receiving fax machine. Using the numeric keypad, enter the number of the confidential mail box, or ITU sub-address, you are transmitting to and press the START key.
Page 69: Closing Confidential Mailbox
English Using the numeric keypad, press number 5. The display shows 5:PERSONAL BOX PRG. Press the YES key and the display shows PERSONAL BOX NO. ] ENTER 1 - 8. Using the numeric keypad, enter the number (single digit between 1 and 8) of the personal mailbox you want to use and press the YES key.
Page 70: Changing Mailbox Password
English Note: If the message ILLEGAL OPERATION is displayed, the personal mailbox you are trying to close contains messages. You must print any messages before closing the personal mailbox. Press the NO key until the display shows PERSONAL BOX [CLOSE] YES ( ) NO ( ). Press the YES key and the display shows DELETE PERSONAL BOX.
Page 71: Printing Confidential Faxes
English Printing confidential faxes Each time your fax machine receives a confidential fax, it prints a Confidential RX Report telling you which personal box number has received a confidential fax. Printing a confidential fax from a personal box is as follows: Press the Select Functionkey.
Page 72: Relay Key Station
English Relay Password: This is the relay key word (up to 20 digits) which is programmed into the relay key station. Relay Group Numbers: These numbers (up to 20 digits) are the code numbers of locations or groups of locations programmed into the relay key station.
Page 73: Polling
English Press the Start key and the display changes to SELECT LOCATION. Select the location of the relay key station as follows: Select location using Do this A One Touch key Press the One Touch key. Press Auto Dial key, then enter two digit Auto Dial code number on Auto Dial number the numeric keypad.
Page 74 English be retrieved by the remote party. If the user function is set to MEM, your document is scanned into memory document and waits for it to be retrieved by the remote party. In both cases, the message WAITING TO BE POLLED appears on the display. Note 1: Standard one-time polling uses the personal mailbox number of 0 to store the document in the memory of your fax machine.
Page 75: Polling Reception
English in use as a confidential mailbox. Please select another personal mailbox to use. Note 2: If you get message OVERWRITE appearing on the display, then the personal mailbox you have selected is already in use for ITU bulletin polling. You can select another personal mailbox to use or over write the bulletin message already in the personal mailbox.
Page 76: Cancelling Polling Transmission
English Cancelling polling transmission Standard one-time/bulletin polling Cancelling a standard one-time polling transmission or a standard bulletin polling transmission is as follows: Press the Stop key. The display shows COMMUNICATION CANCEL. Press the YES key and the display changes to WAITING TO BE POLLED CANCEL ( ) OTHER ( ).
Page 77: Dual Access
English Press the 2/Print Operation One Touch key. The display shows PRINT PERSONAL BOX [ ] YES ( ) NO ( ). Press the YES key and the display shows PERSONAL BOX NO. ] ENTER 0 - 8. Using the numeric keypad, enter the number of the personal box then press the YES key.
Page 78: While Making Copies
English While making copies While you are making copies with your fax machine, you can: • Continue to receive faxes while copies are being printed if your fax machine has been set to memory reception mode. While printing reports While your fax machine is automatically printing reports, you can: •...
Page 79: Chapter 6 - Programming
English Chapter 6 - Programming Customizing features and operations Many features and functions of your fax machine have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed below.
Page 80 English 02:MCF. (MULTI-LOC.): This function prints a general Message Confirmation Report and a detailed Broadcast Confirmation Report after each multiple location transmission. Available settings are on and off. 03:ERR. REPORT (MCF.): This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation.
Page 81 English Type of Original/NO keys, your fax machine is set to use the STD and NORMAL settings. If you are constantly sending faxes which require some other combination of transmission modes, use this function setting to change the default transmission modes to any other combination of settings.
Page 82 English 15:INCOMING RING: This function controls the telephone ringing sound your fax machine makes when a call comes in. When this function is set to off, your fax machine will not ring during incoming calls. When set to on, your fax machine only rings when set to manual receive mode or 11:RING RESPONSE is set to 5 to 20 seconds (except 1 ring).
Page 83 English Note: If you have purchased the optional MFP software and you have connected your fax machine to a PC, it is recommended that you turn 18:POWER SAVE MODE off. Your PC cannot switch your fax machine back to full operation. 19:ECM FUNCTION: The error correction mode function helps your fax machine to improve communication in areas where telephone line conditions are poor.
Page 84 English Press the NO key, your fax machine gives an alarm, the scanning of your document stops and the display shows MEMORY OVERFLOW REFER TO USER GUIDE. Press the Stop key and the remaining pages of your document are removed from your fax machine.
Page 85: Changing User Function Settings
English Note: CNG Count is not supported when the ISDN G4 option is installed. Changing user function settings Press the Select Function key. Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. Press the YES key. The display shows FUNCTION NO.[ Using the numeric keypad, enter the 2-digit number of the function you want to change.
Page 86: Personal Mailboxes
English Press the YES key. The display changes to SETUP FAX RING CALL FAX NUMBER NOW. Using a separate telephone line, immediately dial the number assigned to the fax machine (you must do this within 90 seconds). When your fax machine begins to ring, the display changes to AUTO DETECTING RING PATTERN.
Page 87: Closing Personal Mailbox (Polling)
English Using the numeric keypad, enter the number (between 1 and 8) of the personal mailbox you want to use and the display shows PERSONAL BOX [CLOSE] YES ( ) NO ( ). Press the NO key and the display changes to [CONF], [POLL] and [CLOSE] in that order.
Page 88: Memory Password
English On the numeric keypad, press 6. The display shows 6:FORWARD NO. PRG. Press the YES key and the display shows NO= (FORWARDING NO.). Enter the number using the numeric keypad and press the Start key. Press the Select Function key to finish. To select forwarding of incoming non-confidential fax messages, press the Auto Rec.
Page 89: Deleting Memory Password
English Using the numeric keypad, press number 7. The display shows 7:MEM. PASSWORD PRG. Press the YES key and the display shows PRG PASSWORD. [XXXX] ENTER 4DIGITS. Using the numeric keypad, enter a new four digit password and the display changes to PRG. PASSWORD [xxxx] YES ( ) NO ( ). Note: [xxxx] indicates the four digit password you have entered.
Page 90: Changing Restricted Id
English Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. Using the numeric keypad, press * key. The display shows *:RESTRICT ID PRG. Press the YES key and the display shows DEPARTMENT NO. ] ENTER 01-24. Using the numeric keypad, enter a two digit code and the display changes to ENTER ID [ ] ENTER 4DIGITS.
Page 91: Closing Restricted Id
English Using the numeric keypad, enter a new four digit password and then press the YES key. The display changes to DEPARTMENT NO. ] ENTER 01-24. 10. Press the Select Function key to finish or continue to change department IDs. Closing Restricted ID Using the numeric keypad, enter your four digit password.
Page 92: Dial Parameter Settings List
English Dial parameter settings list REDIAL TRIES: This function controls how many times your fax machine automatically redials a number which is busy or which does not answer. Available settings are from 0 to 10 tries REDIAL INTERVAL: The function controls how long your fax machine waits between each automatic redial attempt.
Page 93: Changing Dial Parameter Settings
English off. See Connecting to a PBX in the Installation chapter for instructions on changing this setting. FLASH/EARTH/NORMAL: If your fax machine is connected to a PBX, this function tells your fax machine about the type of PBX line your fax machine is connected to.
Page 94 English...
Page 95: Chapter 7 - Reports
English Chapter 7 - Reports Understanding reports Your fax machine provides a variety of useful reports which help you understand the current settings, programming and operations of your fax machine. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.
Page 96: Broadcast Confirmation Report
English Broadcast confirmation report Use this report to confirm the results of a multiple-location transmission (or broadcast). Information provided on this report includes: • The date and time at which the broadcast started. • The total amount of time used to complete the broadcast. •...
Page 97: Configuration Report
English • The Location ID and main fax number (TEL NO) for each One Touch key. • The alternate number (OR) for each One Touch key. • The G3 echo protection and communication speed settings for each One Touch key and Auto Dial code. If the G4 ISDN option is fitted, G3 or G4 will also be indicated.
Page 98: Confidential Reception Report
English • Depending on the settings of your fax machine, a portion of the page will be printed after the report (see 04:IMAGE IN MCF. in Programming). Confidential reception report This report is automatically printed each time your fax machine receives a confidential message into a mailbox.
Page 99: Protocol Dump
English Protocol dump In the event of a communications failure, the protocol dump report can be printed out manually. This report can be helpful in analyzing the cause of the communication failure. Send this report to the supplier or service center if so requested.
Page 100: Communication Codes
English Code Explanation PUNIT There is a problem with the printing unit. Contact service representative. A paper jam occurred while receiving a fax, when the machine was unable to R_JAM receive the entire message in memory. S_JAM A document jam occurred in the machine sending the fax. STOP Stop key was pressed, ending the session.
Page 101: Chapter 8 - Problem Solving
English Chapter 8 - Problem Solving Clearing document jams When a document jam occurs, your fax machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder.
Page 102: Clearing Printing Paper Jams
English Clearing printing paper jams If your fax machine displays PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below. Note: If you are experiencing many paper jams, it may be due to the type of paper you are using.
Page 103 English Lift the image drum unit out and set it aside. Keep it out of direct sunlight and DO NOT touch the green surface of the drum. Carefully pull out any paper you see jammed inside the machine. Place the image drum unit back into your fax machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown.
Page 104: Replacing Toner Cartridge
English Close the control panel. Press down until it snaps into place. Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. Reload the paper into the paper tray. Replacing toner cartridge The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy.
Page 105 English continue to use the toner cartridge without replacing it until the print density becomes too low. If the print density becomes low even before your fax machine displays REPLACE TONER CART., gently wipe the lens surface of the LED array (see Step 6). If the print density does not improve, replace the toner cartridge.
Page 106 English unit. Dispose of it in the plastic bag you received with your new toner cartridge. Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.
Page 107 English Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of the LED array. Close the top cover. Close the control panel. Press down until it snaps into place. Chapter 8 - Problem Solving...
Page 108: Replacing Image Drum Unit
English CAUTION: Please abide by the disposal laws of your country when disposing of used toner cartridges. Contact your supplier for further advice on how to dispose of your used toner cartridges. Replacing image drum unit If you have dirty print-outs then the image drum may have accumulated toner on it.
Page 109 English Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel out of the way. Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit and throw it away.
Page 110: Reading Print Counters
English Install a new toner cartridge, close the top cover and close the control panel. See Replacing Toner Cartridge above. Wait until the time and answering mode appear on the display. Then press the Select Function key. Press the 7/Counter Display One Touch key. The display shows DRUM COUNT CLEAR ( ) NEXT ( ).
Page 111: Shipping The Fax Machine
English Shipping the fax machine When shipping the fax machine once it has been in use, please follow the re-packaging procedure below: Remove the image drum unit with toner cartridge from the fax machine. Place the image drum unit with toner cartridge still attached into a black plastic bag and keeping it away from direct sunlight.
Page 112 English Your documents jam. Check the document for wrinkles, tears or other damage. Make sure there are no staples or paper clips and that the paper is clean and dry. Make sure the document is not wider than your fax machine can load.
Page 113 English Resolution and Type of Original settings (see Loading Documents in Basic Operations). Copy the document on your fax machine to see how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later. You keep getting reports you do not want.
Page 114 English You set your fax machine for delayed transmission but it did not send. Check the display to make sure that you have set the clock on your fax machine to the correct time. See Setting the Clock in Installation. Your fax machine disconnected before you could answer a voice request.
Page 115: Display Panel Messages
English Display panel messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate. Normal display 02:13 FAX Under normal operating conditions, the top line of the display shows the time and answering mode - FAX;...
Page 116 English 19/08/9814:14 FAX RELOAD DOCUMENT Document-feed Error: A document to be faxed or scanned has not fed into the scanner properly. Remove the document and reload it into the document. TONER LOW :FAX REPLACE TONER CART. 14:14 FAX REPLACE TONER CART. No Toner: Toner is running low in the toner cartridge.
Page 117 English PAPER SIZE ERR. :FAX CHECK PAPER OR PATH Paper Error: The paper in your fax machine is different than the size set with user function 13:PAPER SIZE or your fax machine tried to print a sheet of paper with no image drum unit installed. MEMORY OVERFLOW :FAX REFER TO USER GUIDE Memory Overflow: The memory in your fax machine has become full...
Page 118 English...
Page 119: Chapter 9 - Fax2Net
English Chapter 9 - Fax2Net This user’s guide provides an explanation of the new Fax2Net service functions incorporated into the fax machine as well as the function programming required before being able to use Fax2Net. Fax2Net is a special fax communications service that gives users the convenience of utilizing the combination of a fax machine and Internet to send and receive data, including e-mail messages and web page data.
Page 120: Key Alterations - Unique Key
English Character screen is shown on the LCD. The following is a description of all One Touch Keys. One Touch Key 1: One Touch Key 2: One Touch Key 3: ~ (substituted by " -1 " on LCD) One Touch Key 4: "...
Page 121: Features
English Features Basically, there are six features (operation sequences) for transferring data using this system. The routes for each operation sequence are summarized below. Note: Fax2Net servers are located in each country where this service is provided. International faxing Route: Fax machine (A) Fax2Net Server (P) Fax2Net Server (Q) Fax machine (B)
Page 122: Virtual E-Mail
English Virtual e-mail Route: Personal Computer (A) Fax2Net Server (P) Fax machine (B) Connection between A and P is by the Internet. Connection between P and B is through normal telephone services. B is assigned a virtual e-mail address by P. E-mail is sent from A to P and converted into fax data.
Page 123: Prepaid Card Registration
English Prepaid card registration Request Route: Fax machine (A) Fax2Net Server (P) Fax machine A contacts P and notifies it of prepaid card information using DTMF tone. P then responds by sending a registration results report back to A. Note: Depending on the method of payment for the charge, there are cases when this function is not required.
Page 124 English Fax2Net User’s Guide...
Page 125: Additional Settings
English Additional Settings Incorporation of the Fax2Net function requires the addition of various settings to this fax machine. An explanation of each setting is given below. Menu - facsimile network The new settings added for Fax2Net are located in the eighth level (Fax Network Programming) of User Programming in the operations menu.
Page 126: Programming Fax Network Settings
English registered in front of the international prefix, Fax2Net server is not called and the fax transmission becomes a normal international telephone call. Programming fax network settings Follow these instructions to program the fax machine with the Fax2Net information required to use the Fax2Net server (i.e., Fax2Net server telephone number, account number and international prefix number).
Page 127 English 10. Scroll by pressing the NO key until the required international prefix appears. Note: Three international dialling codes can be programmed as international prefixes 1, 2 or 3. 11. Press the YES key and confirm the international dialling code is correct and press Start.
Page 128 English Fax2Net User’s Guide...
Page 129: Dial Directories
English Dial Directories This section explains how to program the new dial directories into the fax machine. Please note that the programming of e-mail addresses and web page URLs is only possible when an account number is programmed into the fax machine.
Page 130: Programming Telephone (Fax) Numbers
English attempt is made to register a web page URL in a group, the warning ILLEGAL OPERATION will be displayed. Note: To find One Touch keys and Auto Dial codes not yet registered, use the Search key function (see Using the Search Key). Programming telephone (fax) numbers Press the Selection Function key.
Page 131: Programming E-Mail Addresses
English Enter the location ID. To do this Locate the desired character on the numeric keypad. Press the key repeatedly until the character required Enter alphanumeric characters appears Press the NO key to move to the next character. Enter + 8/+ One Touch key Enter spaces 9/Space One Touch key...
Page 132 English If there is no e-mail address registered for a Fax2Net account, press the NO key until the display shows ONE TOUCH KEY PRG. [EMAIL] YES ( ) NO ( ). Press the YES key and enter the e-mail address. To do this Enter numbers Numeric keypad...
Page 133: Programming Web Page Urls
English Note 5: If programming or selection is attempted for an One Touch key that is in use for Delayed TX mode, ILLEGAL OPERATION will be displayed. Note 6: If the user registers an e-mail address to a One Touch key already assigned a telephone (fax) number or web page URL, the telephone (fax) number or URL will be deleted.
Page 134: Using The Search Key
English Press Select Function key when programming is finished. Note 1: When programming starts, the CAPS mode is OFF. Note 2: Whether or not a web page URL has been entered correctly is not confirmed. Note 3: If programming or selection is attempted for an One Touch key that is in use for Delayed TX mode, ILLEGAL OPERATION will be displayed.
Page 135: Programmed Dialling Using Numeric Keypad
English Note 1: In the case of Auto Dial numbers (which are not applicable to e-mail addresses or web page URLs), the display will show AUTO DIAL NO. [XX], YES ( ) NO ( /SRCH) in place of the ONE TOUCH NO. [XX] display. Note 2: One Touch keys and Auto Dial numbers not yet programmed with a destination will be displayed consecutively when the...
Page 136: Web Page Print Request
English Note 1: Pressing the Start key after entering the telephone (fax) number will set the fax machine in dialling or memory scanning mode. Note 2: In the case of Auto Dial numbers (which are not applicable to e-mail addresses or web page URLs), the display will show AUTO DIAL NO.
Page 137: Relay Broadcast Request
English Note 4: One Touch keys assigned to web page URLs cannot be programmed for broadcast transmissions. Note 5: If no web URL is registered under a One Touch key, NOT PROGRAMMED is displayed. Note 6: If a document is waiting for transmission in the document feeder, web page request is not possible.
Page 138 English Note 1: If a document is waiting in the document feeder for transmission, FUNCT. NOT AVAILABLE will be displayed. Note 2: If there is insufficient memory, MEMORY OVERFLOW will be displayed. Note 3: If one of the above two problems occurs, a transmission system alarm will be given.
Page 139: Basic Operations
English Basic Operations The following operations can be conducted using your fax machine in combination with the Fax2Net Service. Single location transmission International destinations The fax machine will check the destination telephone number prior to dialling and determine whether or not to use the Fax2Net function. If all data matches properly, the number is dialled as a Fax2Net server telephone number.
Page 140: Connected To Normal Telephone Service
English • If transmission ends abnormally for reasons other than those listed above (e.g., circuit cut, transmission cancellation by pressing Stop key, document removed from tray, etc.) and before operations switch to T.30 protocol, the fax machine switches to the Redial Wait mode and the situation is treated as for normal communications.
Page 141: Domestic Long Distance Calls
English For example: If telephone number entered is 9 900 81 3 1234 5678, the communication will travel through the extension and be transmitted to the receiving fax machine (81-3-1234-5678) via Fax2Net. However, if the telephone number is entered as +9 900 81 3 1234 5678 or 9 900 +81 3 1234 5678, the communication travels through the extension, but is transmitted via a general international telephone circuit.
Page 142: Broadcast Transmission
English Broadcast transmission Broadcast transmissions using combinations of general location telephone numbers, international telephone numbers and e-mail addresses are possible. Additionally, the user can specify broadcasts using only international telephone numbers or e-mail addresses if so desired. However, if Fax2Net server information is not properly programmed into the fax machine, e-mail addresses cannot be specified as broadcast locations.
Page 143: Relay Broadcast
English Relay broadcast Fax2Net supports 64 broadcast lists with up to 64 entries in each list. The list can be cascaded, allowing a fax to be distributed to over 3500 numbers. Fax2Net broadcasting is different from traditional fax machine based sequencing distribution methods. The document is sent to the network once and the network handles the distribution utilizing the world wide infrastructure of Fax2Net.
Page 144: Polling Reception
English Polling reception Polling reception is possible, however, the fax machine does not dial the Fax2Net server for this operation (i.e., communications are conducted using the normal telephone service). Function restrictions The following are basic function restrictions that apply to use of the Fax2Net Service.
Page 145: Reports
English Reports The formats of the following reports have been altered slightly from the reports of a standard fax machine so as to provide information related to the functions and operations of the Fax2Net service. Configuration report The following items have been added to the Configuration Report. •...
Page 146 English Fax2Net User’s Guide...
Page 147: Appendix A - Specifications
English Appendix A - Specifications Category Specification Type/compatibility Desktop ITU-T G4 transceiver Applicable network PSTN, PBX and ISDN (option) Up to 33600 kbps automatic fall back (64000 kbps for ISDN Transmission Speed option) Communications Half duplex Coding scheme MH/MR/MMR Horizontal resolution 600dpi 3.85 line/mm (standard) Vertical resolution...
Page 148 English...
Page 149: Appendix B - Isdn G4 Option
English Appendix B - ISDN G4 Option The ISDN G4 Option is an optional package that enables this fax machine to function as a digital fax machine conforming to Group 4 ITU-T recom- mendations. It is equipped with an automatic fallback feature that enables the machine to communicate in G3 mode when its G4 signal is rejected or a G3 signal is received.
Page 150: Term Definitions
English Enter the ISDN(G4) ID and press the Start key. Enter the ISDN SUB NUMBER and press the Start key. Enter the ISDN CALLED NO. and press the Start key. Term definitions COUNTRY CODE: This number is a terminal identifier (TID). Up to three numbers (the country code of the country in which the machine is being operated) can be registered.
Page 151: Isdn Dial Mode (Communication Parameter)
English ISDN dial mode (communication parameter) Set to G3 - The call originates in the G3 mode when dialled from the Speed Dial. At the time, speech analogue transmission is requested to the network. Set to G4 (default setting) - The call originates in G4 mode when dialled from the Speed Dial.
Page 152: Display Message Examples
English Direct Dialing In Service: In this service available in point-to-multipoint transmissions, numbers can be assigned to terminals in addition to their subscriber numbers. This service makes it possible to terminate calls at specified terminals. Multiple Subscriber Number (MSN) Restriction: This function is used in combination with direct inward dialing to check if the number of the incoming call matches an MSN in the machine’s database.
Page 153: Index
English Index Symbols Cleaning LED Array....95 #/Group Key ....9 Clock Setting....21 Closed Network.
Page 154 English Dial Prefix ..27 FWD-R ....88 Dial Tone Detect ... . 80 FWD-T .
Page 155 English PBX..... 131 PBX Line....80 Manual Receive Mode .
Page 156 English Relay broadcast request ..125 STOP .....88 Relay Group Numbers ..60 Stop Key .
Page 157 English Web page print request ..124 Web page retrieval ..110 YES Key ....6 Width Reduction.
Page 158 English...

Oki OKIOFFICE 87 User Manual

Chapter 1 - Introduction

Chapter 2 - Installation

Chapter 3 - Dial Directories

Chapter 4 - Basic Operations

Chapter 5 - Advanced Operations

Chapter 6 - Programming

Chapter 7 - Reports

Chapter 8 - Problem Solving

Chapter 9 - Fax2Net

Appendix A - Specifications

Appendix B - ISDN G4 Option

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