Oki OKIFAX 5700 User Manual
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Oki OKIFAX 5700 User Manual

Plain paper fax
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5700/5900
OKIFAX
PLAIN PAPER FAX
User's Guide

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Summary of Contents for Oki OKIFAX 5700

  • Page 1 5700/5900 OKIFAX PLAIN PAPER FAX User's Guide...
  • Page 2 Copyright © 1999. All rights reserved. Energy Star is a trademark of the United States Environmental Protection Agency BABT Approval Number Model A: OKIFAX 5700 BABT 609059 Model B: OKIFAX 5900 BABT 609058 This product complies with the requirements of the Council...

  • Page 3: Table Of Contents

    English Contents Safety Instructions ......vi Notes, Cautions and Warnings....viii Chapter 1 Introduction Features .
  • Page 4 English Chapter 6 Customising Viewing Current Settings ......6-3 Operation Functions ......6-3 Service Function Settings .

  • Page 5: Network Print Kit

    English Appendix C Network Print Kit Compatibility ....... . . C-1 Printer Specifications .

  • Page 6: Safety Instructions

    English Safety Instructions This product has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the product: •...
  • Page 7 English • Lifting the top cover may expose hot surfaces. Hot surfaces are clearly labelled. Do NOT touch them. • Do not poke anything into any ventilation slots; you could receive an electrical shock or cause a fire. • Apart from the routine maintenance described in the accompanying documentation, do not try to service the machine yourself;...

  • Page 8: Notes, Cautions And Warnings

    English Notes, Cautions and Warnings Note: A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product. Caution: A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.
  • Page 9 English Chapter 1 Introduction In this chapter… This chapter provides a description of your fax machine and lists its many advanced features. It also lists the optional accessories available to further extend the machine’s funcationality. A brief functional description of the main controls and indicators is included, each of which is covered in greater detail in later in this book.
  • Page 10 English Chapter 1...

  • Page 11: Features

    English Your new plain-paper facsimile machine utilises advanced light-emitting diode (LED) technology for quick and trouble-free transmission / reception of data and images. In addition to the abundant standard features common to our range of analogue facsimile machines, we now offer a number of optional devices which expand machine functions and further support your communications needs.
  • Page 12 English  Advanced transmission and reception functions. Includes delayed transmission, broadcasting (multi-location transmission), confidential message transmission / reception, relay broadcasting, polling, etc.  Automatic redial and page re-transmission. Ensures document transmission when a telephone number is busy or a problem occurs in the communications process.

  • Page 13: Product Options

    English Product Options The following are optional devices which can be purchased to expand the functions of your facsimile machine:  Second Paper Tray. Increases paper holding capacity by 500 sheets (universal size: legal, letter, A4).  Expanded Memory. Adds more memory to increase storage capacity. Available in 2.0 or 4.0-Mbyte boards.

  • Page 14: Component Identification

    English Component Identification Your new fax machine package should contain the following items: 1 Fax machine main unit 2 Toner cartridge 3 Image drum unit (inside main unit) 4 User’s Guide (this manual) 5 Document stacker 6 AC power cable 7 Telephone line cable If anything appears missing or damaged please contact your supplier as soon as possible.

  • Page 15: Components

    English Components 1 One-Touch Keypad — Use for one-touch dialling of pre-programmed telephone numbers, as well as inputting alphabetic, numeric and special characters, etc. for programming and ID entries. 2 Numeric Keypad — Use to enter telephone numbers, program information, manual dialling, etc. 3 Document Guides —...
  • Page 16 English 8 Front Panel — Fold out for access to manual paper feeder (bypass paper tray) when needing to feed different types of paper directly into the machine. 9 Paper Tray — Holds 250 sheets of paper (universal type: legal, letter, A4).
  • Page 17 English 20 Rear Cover — Remove this cover to expose the expansion slots for optional memory, ISDN board and network interface card. Use a Phillips screwdriver to remove screws A and B. DO NOT remove any other screws. Once you have installed the peripheral equipment, reattach the rear cover, securing it tightly with screws A and B.

  • Page 18: Control Panel Keys And Indicators

    English Control Panel Keys and Indicators 1 LCD panel: Shows instructions and information while the machine is operating, or when entering information or changing settings. 2 SHIFT (↑↓←→) keys: Use these keys to move up, down, left or right within the menu system or left / right when entering or editing information.
  • Page 19 English 8 CLEAR key: Use this key to cancel ID, telephone number and programming entries. 9 MENU/EXIT: Use this key to enter or exit from the menu system. 10 */TONE key: If the machine is set for pulse dialling, pressing this key will switch from pulse to tone dialling during the current call.

  • Page 20: One-Touch Keypad

    English 17 START/COPY key: Use this key to initiate transmission of a document after loading the document and selecting the location, start manual fax transmission or reception, return the machine to normal operation from the Power Save mode, or start the copying function. 18 STOP key: Use this key to cancel the operation shown on the display, cancel the transmission of a fax (press twice within 3sec) or to cancel an alarm (ALARM indicator light will illuminate).

  • Page 21: Using One-Touch Keys For Dialling

    English Using one-touch keys for dialling To use one-touch keys for dialling, after the telephone number(s) for the key have been programmed (see “Programming Dialling Directories” on page 4-3), simply load the document to be faxed and press the key for the location where the fax is to be sent.

  • Page 22: Signal Tones

    English inputting another Speed Dial number (in which the second part of the number should be entered). PAUSE key (one-touch key #40): Use this key to enter automatic 3- second pauses in dialling when programming telephone numbers. For example, use this key to tell the machine to wait for an outside or international line to open.

  • Page 23: Facsimile Functions

    English Chapter 2 Facsimile Functions In this chapter… The LCD display and some of the control panel keys provide you with fingertip control of the operation of your fax machine. Although it may seem a little complicated at first, you will soon become familiar with the control menu system, described fully in this chapter.
  • Page 24 English Chapter 2...

  • Page 25: Menus And Functions

    English The programming keys on the left side of the control panel are designed to provide simple operation of the numerous functions provided by the machine. The following offers a brief explanation of how to use these keys. Menus and Functions The menu system is like a large table with four columns and many rows.

  • Page 26: Menu Level 3

    English Menu level 3 This level lists functions or settings specific to the function chosen at level 2. If there is a number to the left of the function title, this function can be accessed by a shortcut entry (see “Speed Access” on page 2-5). To navigate this level:: ↑...

  • Page 27: Accessing Functions

    English Accessing Functions There are two methods for accessing functions: step access and direct (speed) access. Step Access To access functions in a stepwise manner, the procedure is like that described for navigating the menu levels. Begin by pressing MENU/EXIT, and then use the programming keys to locate, enter and set the desired function.
  • Page 28 English Chapter 2...

  • Page 29: Installation

    English Chapter 3 Installation In this chapter… The information in this chapter will guide you through the installation and initial setup of your machine. Certain basic settings need to be made, such as entering the correct time and date. Some or all of these operations may be performed by a professional installer.
  • Page 30 English Connecting to a PBX ......3-19 MFP PC Interface Kit ......3-20 Network Print Kit .

  • Page 31: Getting Started

    English Getting Started To install your new facsimile machine, please thoroughly read and follow the instructions provided in this chapter. There are a number of initial settings that should be made before your fax can operate properly. Please complete these steps before using the machine. If you have purchased an option package with the machine, please refer to the documentation received with that option as well as to the appendices in this user’s guide.

  • Page 32: Set Up

    English Set Up Inserting Toner Cartridge 1 Using both hands, carefully lift up on the document tray until it reaches a semi-upright position. (The top half of the facsimile unit moves upward and back on hinges to expose the copy stacker.) 2 To open the image drum/toner cartridge compartment, firmly press on the release buttons on both sides of the copy stacker, releasing the compartment latch.
  • Page 33 English 3 Only touching the image drum unit at the ends, carefully lift it out of the compartment. Set the unit on a clean, dry surface out of direct sunlight. 4 Remove the protective sheet from the image drum unit, and the packing material from the toner well.

  • Page 34: Attaching Document Stacker

    English 7 Carefully peel the white plastic seal away from the bottom of the toner cartridge. With the ridged side facing up and grey lever on the right, insert the toner cartridge into the toner well left end first. Caution: Please be certain that the cartridge is not inserted backwards.

  • Page 35: Connecting Telephone Line

    English Connecting Telephone Line 1 Plug one end of the telephone line cable into the LINE socket (uppermost telephone socket) on the rear of the machine. 2 Plug the other end of the cable into the wall telephone socket. Note: Be sure to connect this line before connecting external telephone or optional handset to the machine.

  • Page 36: Connecting Power Cable

    English Notes: 1 If connecting both a telephone and answering machine, first connect the answering machine to the facsimile machine, and then connect the external telephone to the answering machine. 2 The TAD mode must be set in the “ON” position for an answering machine to work with this facsimile machine.

  • Page 37: Loading Paper

    English Loading Paper The standard paper tray can hold up to 250 sheets of standard-weight (75g/ m² – 20lb) paper. For best results, use paper specifically made for laser printers or photocopiers. The machine is set for universal adjustment, allowing the use of A4, letter or legal sized paper. The machine automatically reduces the vertical length of received page images to fit on the paper installed.

  • Page 38: Paper Stacker Settings

    English Paper Stacker Settings The paper stacker should be set up to match the paper quality used in the fax machine. If the paper stacker is not set correctly or if the paper is not within the specified stacking capacity, the paper may not stack properly or paper jams may occur.

  • Page 39: Clock Adjustment

    English Clock Adjustment To ensure that the correct date and time appear on transmitted and received faxes, and also to enable use of the many time-sensitive features of your fax machine, the system clock needs to be set. This section describes how to set the correct date (mm/dd/yyyy or dd/mm/yyyy format set by product region) and time (00:00-23:59).
  • Page 40 English 3 Input up to 20 numbers and characters (0-9/Hyphen/Space/+), press ENTER. ↓ → 4 Press to select Sender ID, and then press ENTER or . (Sender ID can also be accessed from the main menu by entering its speed access code, 02.) 5 Input up to 32 numbers and characters (0-9/*/#/a-z/A-Z/Pause/Hyphen/ Space/+), press ENTER.

  • Page 41: Machine Settings

    English Machine Settings Answering Modes The machine has a number of answering modes which determine how incoming calls (both fax and voice) are handled. The current answering mode is shown on the display when the machine is in standby mode. The most appropriate mode varies depending on how the machine is used and the external telephone devices connected to it.
  • Page 42 English decides to send a fax, the machine automatically switches modes to receive the fax. Note that this receive mode is not available if the optional ISDN G4 board is installed. Note: TAD is normally not activated. To have it activated, please contact your supplier.

  • Page 43: Dial/Incoming Call Parameter Settings

    English Dial/Incoming Call Parameter Settings Your facsimile machine offers a multitude of functions which reduce the time required for manual operation and make fax communications more efficient. Setting the following options before beginning use of the machine will ensure that it performs according to expectations during actual operation.

  • Page 44: Incoming Call Parameters

    English MF (Tone) Duration*: If the machine is set to MF, this function controls the duration of the tones used for dialling (tone duration varies by country). Available settings are 75, 85 and 100ms. Speed access no. 49. PBX Line*: This function must be turned on if the machine is connected to a PBX.

  • Page 45: Other Basic Parameters

    English Continuous Tone: When this function is set to ON, it is possible to choose for a continuous tone at the end of receiving a fax. Pressing the STOP key turns off the tone. Speed access no. 63. PC/FAX Switch: This function determines whether or not the machine will automatically switch to FAX when fax reception by a connected personal computer is not possible (for example, if the PC is turned off or your fax application is not running).

  • Page 46: Message Confirmation Report Options

    English Message Confirmation Report Options The Message Confirmation Report (MCF) is a very convenient feature often used on a daily basis to ensure that faxes were sent or arrived at the proper destinations. The following functions are for setting MCF parameters.

  • Page 47: Connecting To A Pbx

    English ISDN Sub No. (optional): The ISDN Sub No. requires the input of 19 numeric digits for the sub address of the machine when in ISDN mode. Speed access no. 07 To Set Dial, Incoming Call and Other Basic Parameters, as well as MCF and ISDN G4 Options: 1 Press MENU/EXIT to enter the menu.
  • Page 48 English 5 Input the digit(s) normally dialled to obtain an outside line from the PBX, press ENTER. 6 Press MENU/EXIT to return to standby mode. Notes: 1 Keep in mind that all of the outside telephone numbers programmed into the machine must begin with the dial prefix of the PBX.

  • Page 49: Directories And Basic Operations

    English Chapter 4 Directories and Basic Operations In this chapter… You will find out how to send and receive fax messages in this chapter, and how to programme your most often used fax numbers into the machine. You can even set up groups of remote fax numbers which enable you to quickly and easily send fax messages to an entire distribution list.
  • Page 50 English Message Confirmation Report (MCF ... . .4-10 Cancelling Transmission ..... .4-11 Manual Receive Mode .

  • Page 51: Programming Dialling Directories

    English Programming Dialling Directories This facsimile transceiver is equipped with 40 keys for rapid one-touch dialling (Model B is equipped with a second hidden panel for an equivalence of 80 keys). Up to two 40-digit numbers can be programmed to each One-Touch key, a primary number and an alternative number that is used if the primary number is busy or goes unanswered.

  • Page 52: Chain Dialling

    English 3 Press ENTER to select SPEED DIAL. 4 Input Speed Dial number to be programmed (one-touch, 2-digit, 3- digit), press ENTER. 5 Input LOC # (telephone number), press ENTER. 6 Input Name, press ENTER. 7 Input ALT# (telephone number), press ENTER. ↑...

  • Page 53: To Dial The Number

    English To dial the number: 1 Select the first Speed Dial number programmed. 2 When prompted by the display, enter the second Speed Dial number. 3 Press the START key to begin faxing. Note: The remaining part of the number not programmed in the first Speed Dial number can also be input manually using the numeric keypad when prompted by the display (step 2).

  • Page 54: To Delete An Entry

    English To Delete an Entry 1 1Follow the above directions, but at “SELECT LOCATION(S),” press ENTER. ↑ ↓ 2 Press to select entry to be deleted, press CLEAR or ENTER. Information for entry will be shown. 3 Press CLEAR. Entry is now deleted from group. 4 When finished, press MENU/EXIT to return to standby mode.

  • Page 55: Basic Operations

    English Basic Operations Preparing Documents  Try to use good quality documents for transmissions. Documents that are typed or written in dark felt-tip ink on white (or light-coloured) paper work best.  Do not send documents that are not rectangular in shape.  Never try to send or copy documents that have wet or sticky surfaces, wrinkles, staples or paper clips.

  • Page 56: Faxing To A Single Location

    English document tray is empty). To do this, load the document, select the location and press the START key. The document will be sent after completion of the current operation. 1 Adjust the document guides to the width of the documents being sent. 2 Neatly stack the documents, and then insert them face down into the document tray.

  • Page 57: Search Key Dialling

    English 3 If necessary, press the START key to begin transmission. The following messages may be shown on the display during a typical fax transmission. Table 4-5: Typical messages during fax transmission Message Explanation (location): Identity of the remote location such Personal ID, TSI/CSI, Location ID or telephone number programmed into the machine.

  • Page 58: Faxing To Multiple Locations

    English of the last telephone number called is also possible at any time by pressing the REDIAL key on the control panel. Faxing to Multiple Locations 1 Load the document(s). 2 Select a location (see Table 4-6). Table 4-6: Dialling to multiple locations To Dial Using Do This One-Touch key...

  • Page 59: Cancelling Transmission

    English Cancelling Transmission If there is a need to stop a transmission while still in progress, do the following: 1 Press the STOP key twice in succession. 2 The display will show “STOPPED”. 3 If a document is stuck partly in the feeder entrance or elsewhere in the machine, a “RELOAD DOCUMENT”...

  • Page 60: No Paper Reception

    English 5 Data in memory will be printed out. * Password is only required when previously programmed and machine answering mode is set to MEM (see Memory Password). No Paper Reception If the machine runs out of paper when receiving a fax, a message will be displayed and the data not yet printed stored in memory automatically for printing out later.

  • Page 61: To Set Closed Network

    English memory. The available settings are limited reception (RX), limited transmission and reception (TX/RX), and no limitations (OFF). Speed access no. 21. To Set Closed Network 1 Press MENU/EXIT to enter the menu. 2 Input speed access no. 21 (Closed Network), wait. ↑...

  • Page 62: To Make Copies Using Adf

    English To Make Copies Using ADF. 1 Load the document(s) in the document tray. 2 Press COPY. 3 If only one copy is required, wait and the machine will begin copying momentarily. To make multiple copies: a) Enter the number of copies required using the numeric keypad. b) Press COPY again, the machine will begin making multiple copies.

  • Page 63: Face Up And Face Down Stacking

    English 3 Insert a sheet of paper (face up) into the tray, and push into the slot until the machine takes hold of the paper. 4 Press COPY (see instructions above). Note: If making more than one copy, paper must be continually fed one sheet at a time.

  • Page 64: To Reset Image Drum Counter

    English the drum has expired. Reset the drum counter only after replacing the image drum. To Reset Image Drum Counter 1 Press MENU/EXIT to enter the menu. ↓ → 2 Press to select COUNTER, press ENTER or → 3 Press ENTER or to enter DRUM COUNT.

  • Page 65: Advanced Operations

    English Chapter 5 Advanced Operations In this chapter… Once you are familiar with the basic operating features of your machine, you may wish to take advantages of the many advanced features available. For example, if your machine is located where many people have access to it, you can set up confidential mailboxes to preserve certain messages in memory, and only print them when the right person enters the correct pasword.
  • Page 66 English To Set Bulletin Polling .....5-10 Printing Documents Scanned into Memory for Bulletin Polling......5-11 Memory Polling .

  • Page 67: Delayed Transmission

    English Delayed Transmission The Delayed Transmission feature enables the automatic transmission of faxes at a specified time and date. By scanning the document and storing the data in memory, your facsimile machine can send documents at up to 20 (Model A) or 30 (Model B) different specified times until 11:59pm three days later.

  • Page 68: Delayed Batch Transmission

    English Delayed Batch Transmission This feature enables the delayed transmission of multiple communications scanned into memory at a time programmed into the machine. Locations planned for use with this function must be programmed into Speed Dial numbers 31-40. Before inputting the following session(s), you must first access the BATCH TX Time function in the LOCATION PROGRAM menu and set the transmission time against one of the Speed Dial numbers 31-40.

  • Page 69: Priority Transmission

    English 4 Use the SHIFT keys to select transmission to cancel, and then press ENTER. 5 The Location ID and Tel. No. of the selected transmission will be displayed. After confirmation, press the CLEAR key. 6 Selected transmission will be cancelled. 7 For a delayed transmission from the document tray, press STOP again to remove the document.

  • Page 70: Confidential Faxes

    English Confidential Faxes Facsimile machines are often located in open areas where passers by can look through the messages received. If a remote machine is compatible with this range of products or is equipped with a sub-address transmission function, this machine can send confidential faxes to it. Sending Confidential Faxes When a confidential fax is sent, it is received to a personal mailbox (or sub- address number) that is only accessible using an access number (password)

  • Page 71: Programming Personal (Confidential) Mailboxes

    English Programming Personal (Confidential) Mailboxes Your facsimile machine is programmed for the creation and management of 16 personal mailboxes. When set up, each mailbox is opened as a Confidential or Bulletin Polling box (the latter to be discussed later on). Once a mailbox for receiving confidential messages has been created, none of the messages sent to it can be printed until the password for that box is correctly entered in the retrieval (printing) sequence.

  • Page 72: To Close Mailbox

    English To Close Mailbox 1 Press MENU/EXIT to enter the menu. 2 Input speed access no. 03, wait. 3 Enter the number of the personal mailbox to be modified/deleted, press ENTER. 4 Use the SHIFT keys to select CLOSE, press ENTER. 5 At “Delete Box?”, press ENTER.

  • Page 73: Relay Broadcasting

    English Relay Broadcasting Relay broadcasting allows one facsimile machine to send a document to another, which then re-sends (broadcasts) the document to a number of other locations. Although this machine is capable of initiating a relay broadcast, it will not function as a key relay station. (Key relay stations must be compatible models for this function to operate correctly.) Before sending documents in a relay broadcast operation, the 4-digit relay password of the relay station and 2-digit identification numbers of the...

  • Page 74: Polling Transmission / Reception

    English 4 Input telephone number of desired location using numeric keypad (40 characters max.), press ENTER. 5 Press MENU/EXIT to return to standby mode. Polling Transmission / Reception Polling is a process in which documents are loaded into a machine, and the machine is then set to wait for a call from a remote location before faxing.

  • Page 75: Printing Documents Scanned Into Memory For Bulletin Polling

    English 6 Input personal mailbox number (1-16), then press ENTER. 7 Document(s) will be scanned and stored in memory, and display will indicate that you have a bulletin message in memory. Printing Documents Scanned into Memory for Bulletin Polling If there is a need to print out the document(s) scanned into memory for bulletin polling, use the following procedure to print documents stored in personal mailboxes.

  • Page 76: Memory Polling (Bulletin)

    English Memory Polling (Bulletin) This feature enables remote machines to contact this machine and poll data directly from memory until all of the stored documents have been retrieved. 1 Load the document(s). 2 Press MENU/EXIT to enter the menu. 3 Press ↑ to select POLLING TX/RX. 4 Press ENTER to select POLLING TX.

  • Page 77: Call Forwarding

    English 5 Input desired location using the Speed Dial keys or the numeric keypad. 6 Press START to begin polling. Printing or Cancelling Faxes Polled into Memory This feature enables the retrieval or clearing of faxes stored in memory after the polling of documents from remote machines. The feature can also be used to print out documents scanned into the machine for Memory Polling and Memory Polling (Bulletin) communications.

  • Page 78: To Set The Auto Answer Mode To Forward

    English To set the Auto Answer mode to forward 1 Press MENU/EXIT to enter the menu. 2 Press ↓ to select SETUP, press ENTER or →. 3 Press ↓ to select MACHINE SETTINGS, press ENTER or →. 4 Press ↓ to select AUTO ANSWER MODE, press ENTER. 5 Press ↓...

  • Page 79: Dual Access

    English Dual Access A number of tasks can be performed simultaneously using the unique dual-access feature. This capability reduces the waiting time otherwise required between operations, and thus improves productivity. During Fax Transmission After a document has been scanned into memory and transmission has begun, it is possible to:  Load another document and prepare it for transmission.

  • Page 80: When Printing From Memory

    English When Printing from Memory When printing from memory, it is possible to:  Load another document and prepare it for transmission. A document can be scanned into memory while a fax is being received. Transmission settings can be for single or multiple location or even delayed.

  • Page 81: Customising

    English Chapter 6 Customising In this chapter… Many of your facsimile machine’s features and settings can be altered to suit diversified needs. In this chapter we list a number of user changeable functions that can be used to customise machine operations. Viewing Current Settings.
  • Page 82 English Local Time / Date Print ..... . .6-8 TSI Print ........6-8 Options .

  • Page 83: Viewing Current Settings

    English Viewing Current Settings Before making changes, it is helpful to print out a list of current settings as an aid to determine features and functions which need to be changed. The Configuration Report is best for this purpose. To Print Configuration Report 1 Press MENU/EXIT to enter the menu.

  • Page 84: Instant Dial

    English time period then the documents will be automatically sent if this function is defaulted to ON, or deleted if the default is set to OFF. Available settings are ON and OFF. Speed access no. 17. Instant Dial In the ON state, the document is scanned into memory and dialling starts immediately.

  • Page 85: Pulse Dial Rate

    English Pulse Dial Rate* If the machine is set for pulse dialling, this function controls the rate of the dialling pulses (which vary by country). Available settings are 10, 16 and 20pulses per second. Speed access no. 46. Pulse Make Ratio* If the machine is set for pulse dialling, this function controls the make rate of the dialling pulses.

  • Page 86: Changing Operation Functions

    English after a programmed ring pattern is detected. If no ring pattern has been programmed, the ring pattern defined for each country is used for detection as the default setting. Available settings are ON (detected), OFF (not detected) and SET (programmed). Speed access no. 67 Note: The default setting (factory setting) is ON for the following countries only: USA, AUS, NZL, SEN and HNG.

  • Page 87: Restricted Access Id

    English Restricted Access ID This is a 4-digit numeric password that is must be input to gain access to machine operations when the machine is set in the Restrict Access mode. Up to 24 RESTRICTION ID passwords can be registered at one time. Speed access no.

  • Page 88: Service Function Settings

    English Service Function Settings In many instances, the settings of service functions can affect the way a facsimile machine operates. If there is a need to have any of the following settings changed, please contact your supplier or and request service. Long Document Scanning/Transmission (Long Doc.

  • Page 89: Options

    English Options Multifunction Peripheral (MFP) PC Interface Kit The MFP PC Interface Kit is basically a software package that allows your machine to interface with a computer connected via a parallel data cable. Once the optional MFP software is installed in the computer and a parallel data cable attached to connect the two devices, the facsimile can provide PC Fax, Printer and Scanner operations.
  • Page 90 English 6-10 Chapter 6...

  • Page 91: Printing Reports

    English Chapter 7 Reports In this chapter… Your machine can produce a variety of printed reports, some on demand and some automatically. For example, a message confirmation report tells you whether a particular fax transaction was successful or not. You may want these after each transmission to keep as a kind of ‘receipt’...
  • Page 92 English Chapter 7...

  • Page 93: Understanding Reports

    English Understanding Reports A number of useful reports are provided to show the machine’s current settings, programming and operations. Refer to the following list of reports available to determine which of those is needed for a particular situation. Some reports print automatically after completion of operations, while others require retrieval by users.

  • Page 94: Power Outage Report

    English transmission, and the location ID, number of pages sent and results of the communication for each location. Power Outage Report If power to the machine is interrupted, the failure may interfere with operations such as delayed transmissions, messages received into memory, etc.

  • Page 95: Activity Report

    English Activity Report This report provides a record of the last 30 communications made by the machine. The information provided includes: Respective amounts of time the machine spent sending and receiving faxes: date, time and duration (S,R-TIME) of each transmission or reception; name or telephone number of the remote machine communicated with (Distant Station ID);...

  • Page 96: Printing Reports

    English Printing Reports After sending a fax, press ENTER for a message confirmation report. To print other reports: 1 Press MENU/EXIT to enter the menu. 2 Press ↓ to select REPORT PRINT, press ENTER or →. 3 Use the SHIFT keys to select the report to be printed, press ENTER or →.

  • Page 97: Communication Codes

    English Communication Codes Communication codes indicate the communications mode used for a communication. Table 7-2: Communication codes Code Explanation B.C. Multiple-location transmission (broadcast). CONF=(BOX NO.) Fax received to a personal mailbox. CALLING A communication initiated by the local machine. CALLED A communication initiated at a remote location.
  • Page 98 English Chapter 7...

  • Page 99: Troubleshooting

    English Chapter 8 Troubleshooting In this chapter… If you encounter occassional problems operating your machine, the information in this chapter may help you to quickly solve them. Fixing a minor problem yourself is often much quicker, and sometimes more cost- effective, than waiting for a service technician to help you.
  • Page 100 English Chapter 8...

  • Page 101: Clearing Document Jams

    English Clearing Document Jams When a document becomes caught in the machine during a faxing or copying operation, the machine will beep and the display will show an error message. If the document looks to be positioned straight in the document tray, try pressing the STOP key to feed the document the rest of the way through the machine.

  • Page 102: Clearing Paper Jams

    English Clearing Paper Jams If the machine shows a “PAPER JAM” or “NO PAPER” message on the display and the paper tray still contains paper, there may be one or more sheets of paper caught in the machine. To clear a paper jam, follow the instructions below.
  • Page 103 English 3 Press on the latches on both sides of the copier stacker until the cover of the image drum compartment is clearly released and pops up. Lift up and back, revealing the image drum unit. 4 Take hold of the image drum by its ends using both hands and lift it out of the machine.
  • Page 104 English 5 Carefully pull out any paper caught inside the machine. Try to avoid tearing fragments of paper off inside the machine. 6 Pull out the paper tray and remove any paper caught in the feeder or damaged in the tray itself. 7 Load the paper tray to a sufficient level, pushing the paper down so that the plastic corner tabs are above the paper.

  • Page 105: Toner Cartridge Replacement

    English Toner Cartridge Replacement The number of pages that can be printed with a toner cartridge depending very much on the type of documents printed. The first toner cartridge installed in a new image drum unit will yield fewer printed pages because the image drum unit itself has to be filled.
  • Page 106 English 3 Press on the latches on both sides of the copier stacker until the cover of the image drum compartment is clearly released and pops up. Lift up and back, revealing the image drum unit. 4 Pull back on the grey lever at the right end of the toner cartridge, bringing the lever up and all the way back.
  • Page 107 English 6 Carefully peel off the white plastic tape from the bottom of the cartridge. With the ridged side facing up and the grey lever to the right, insert the new cartridge into the image drum unit left side first. 7 Once the cartridge is in place, push the grey lever forward and down, securing the cartridge and releasing the toner.

  • Page 108: Image Drum Unit Replacement

    English Image Drum Unit Replacement If the faxes received become unusually light or have vertical streaks in them while there is sufficient toner remaining, or if the machine display shows “CHANGE DRUM SOON”, the machine most likely requires a new image drum unit. The service life of an image drum depends on a number of factors including temperature and humidity, the type of paper used, and the number of pages per job.
  • Page 109 English 4 Remove the old image drum unit (complete with toner), and set it aside on an old newspaper, magazine, etc. 5 Remove the new image drum unit from its packaging and place it in the machine. (Wrap the old unit in the packaging of the new unit before throwing it away.) 6 To ensure that the image drum is positioned correctly, press down firmly on both locations of the image drum marked “PUSH”.

  • Page 110: Cleaning Scanner Path

    English Cleaning Scanner Path To ensure the best possible scanning quality, paper lint and dust should be cleaned from the area around the contact image sensor periodically. To clean the scanner path, open the control panel and gently wipe the area over the scanner (1) as shown below.

  • Page 111: Problem Checklist

    English Problem Checklist This machine is a very complex device equipped with many features and functions which allow it to operate in different ways. Operating problems may be due to improper programming. If a problem occurs, read through the list of problems and solutions before calling for service. Table 8-1: Problem checklist Problem Action...

  • Page 112: Display Error Messages

    English Display Error Messages Table 8-2 shows a list of error messages which may appear in the display under various operating conditions. Table 8-2: Display error messages Operating condition Display message DISPLAY IN STANDBY MODE 12:00 XXX Under normal operating conditions, the top line of the display shows the time and the answering mode: FAX, TEL, T/F, MEM, MEMORY FREE 100%...

  • Page 113: Packaging For Transport

    English Packaging for Transport. If there is a need to transport the machine once it has been used, please follow the re-packaging procedure provided below. 1 Remove the image drum unit and toner cartridge from the machine. 2 Place the image drum unit with toner cartridge still attached into a (black) polyethylene plastic bag and store it in a cool place away from direct sunlight.
  • Page 114 English 8-16 Chapter 8...

  • Page 115: Specifications And Function List

    English Appendix A Specifications and Function List Machine Specifications Category Specification Type / compatibility Desktop transceiver / ITU-T G3, G4* Applicable network PSTN, PBX, ISDN*, LAN* Transmission Speed 33.6kbps, 64kbps*, Automatic fall back Communications Half duplex (Full duplex at V.34 communication) Coding scheme MH/MR/MMR, JBIG (Model B only) Horizontal resolution...
  • Page 116 English Category Specification Power 230VAC +15 to -14% (198-264V) 50/60Hz ±2% Operating conditions Relative humidity 20-80% (non-condensing) Temperature 10 - 32°C Memory capacity Model A 2.5Mbyte Model B 4.0Mbyte Option memory 2Mbyte / 4Mbyte Document feed 50 sheets (A4, 80g/m² (16-20lb)) max. Model number for Model A F21011B...

  • Page 117: User Functions Tree

    English User Functions Tree The following is a list of menu functions. Some items are accessible using a two-digit speed access number. In these cases the number precedes the function name in this list. Delayed TX 01 TSI/CSI Delayed Batch TX 02 Sender ID Priority TX 03 Personal Box...
  • Page 118 English 46 Pulse Dial Rate Report Options 47 Pulse Make Rate 70 MCF. (Single-Loc.) 48 Pulse Dial Type 71 MCF. (Multi-Loc.) 49 Duration MF (Tone) 72 Image in MCF. 50 PBX Line 73 Err. Report (MCF.) 51 Fls/Earth/Normal LAN Options (w/NIC) 52 Dial Prefix 80 Auto Tray Sw.

  • Page 119: Appendix Bmfp Pc Interface Kit

    English Appendix B MFP PC Interface Kit The Multifunction Peripheral (MFP) Interface Kit is an optional package for your facsimile transceiver. After installing the software provided in the kit into a host PC and connecting the PC to facsimile transceiver, the machine will be capable of printer, scanner and PC fax functions in addition to its normal operations.

  • Page 120: Pc Scanner

    English Output load face down 200 sheets face up 10 sheets PC Scanner Scanner driver TWAIN compatible Scanning mode Line Art, 64-level error diffusion Scanning sensor CIS 300dpi Scanning area (H × V) 216 x 355.6mm max. Resolution (H × V) 8 dots x 3.85lines/mm (standard) 8 dots x 7.7lines/mm (fine) 8 dots x 15.4lines/mm (ex.

  • Page 121: Appendix C Network Print Kit

    English Appendix C Network Print Kit The Network Print Kit is an optional package that enables your machine to operate as a network printer via local Area Networks (LAN’s). When the Network Print Kit is installed and the machine connected via an Ethernet LAN, computers in a network can use the fax machine as a printer.
  • Page 122 English For more detailed information and instructions on how to install the card and use the functions made available, please see the documentation provided with the Network Print Kit. Appendix C...

  • Page 123: Isdn G4 Board

    English Appendix D ISDN G4 Board The ISDN G4 Board is an optional package which enables your machine to function as a digital facsimile transceiver conforming to Group 4 ITU- T recommendations. It is equipped with an automatic fallback feature that enables the machine to communicate in G3 mode when its G4 signal is rejected or a G3 signal is received.
  • Page 124 English Network service Calling line ID (CLIP) Sub-addressing (SUB) Multi-Subscriber No. (MSN) Options PC FAX (IEEE 1284 I/F) TIA/EIA Class 1(14,400kbit/s max.) G4 mode Compatibility ITU-T G4 Class 1 Transmission speed 64kbit/s max. Coding scheme Resolution 200 x 100 dots/inch 200 x 200 dots/inch 300 x 300 dots/inch Transmission time...

  • Page 125: Registration And Important Settings

    English Registration and Important Settings Registration ISDN Country Code*: This number is a terminal identifier (TID). Up to three numbers (the country code of the country in which the machine is being operated) can be registered. (Default setting.) ISDN No.*: This is the national subscriber number for the ISDN. Up to 20 numeric digits can be used.

  • Page 126: Other Related Functions

    English Speech Receive (User Setting) (capabilities indicated to network) Set to OFF: Incoming voice transmissions from the network will not be answered. Set to ON*: Incoming voice transmissions from the network will be answered. (Default setting.) Other Related Functions The following are functions incorporated to enhance faxing operations. Automatic Fallback: If the G4 signal transmitted from the machine is rejected, the machine automatically retransmits the signal in G3 mode.

  • Page 127: Display Message Examples

    English Display Message Examples The following example messages occur during call-in-progress. Table D-1: Display message examples Calling sequence COMPANY †1 0334567890 †2 CALLING †3 Fax transmission ABC COMPANY †4 PAGE 001 †5 G4/64.0K †6 SENDING Automatic reception AUTO REC. START Remote diagnosis REMOTE DIAGNOSIS Explanation of Displayed Text...
  • Page 128 English For more detailed information and instructions on how to set and use a machine when the ISDN G4 Board is installed, please refer to the documentation provided with the ISDN G4 Board. Appendix D...

  • Page 129: Statutory User Information (Uk Only)

    English Appendix E Statutory User Information (UK only) This apparatus is approved for connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them. The BABT approval number is listed on the inside front cover of this manual.

  • Page 130: Series Connection

    English In order to prevent the misdirection of calls and network interference, please ensure that all manually programmed telephone numbers are correctly entered. This apparatus is also approved for use as an extension instrument to compatible PBXs. The supplier of the apparatus should be consulted for an up-to-date list of PBXs with which this apparatus is compatible.
  • Page 131 English TEL/FAX Change Over When the facsimile transceiver is in changeover mode, care must be taken to ensure that you only connect the apparatus to telephone lines not listed in the telephone directories issued by the Public Telephone Network Operators. The telephone number of this apparatus should not be issued to other parties without instructions concerning the correct method of making calls to this apparatus.
  • Page 132 English Appendix E...
  • Page 133 English Index multi-page ....4-7 preparation ....4-7 Answering modes size range .
  • Page 134 English multiple subscriber number (MSN) receive printing from memory . . 5-13 restriction ....D-4 reception ....5-12 Resolution conversion .

This manual is also suitable for:

Okifax 5900

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