Oki OKIFAX 4550 User Manual
  1. Manuals
  2. Brands
  3. Oki Manuals
  4. Fax Machine
  5. OKIFAX 4550
  6. User manual
Oki OKIFAX 4550 User Manual

Oki OKIFAX 4550 User Manual

Hide thumbs
Table of Contents

Advertisement

Quick Links

Download this manual
GB4550.book Page i Wednesday, June 14, 2000 9:21 PM
English
User's Guide

Advertisement

Table of Contents
loading

Related Manuals for Oki OKIFAX 4550

Summary of Contents for Oki OKIFAX 4550

  • Page 1 GB4550.book Page i Wednesday, June 14, 2000 9:21 PM English User’s Guide...

  • Page 2: Energy Star

    GB4550TOC.fm Page ii Friday, June 16, 2000 9:13 AM English Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.

  • Page 3: Table Of Contents

    GB4550.book Page iii Wednesday, June 14, 2000 9:21 PM English Table of contents Table of contents......... iii Safety instructions.
  • Page 4 GB4550.book Page iv Wednesday, June 14, 2000 9:21 PM English Chapter 3 - Dial Directories ......29 Programming One Touch keys.
  • Page 5 GB4550.book Page v Wednesday, June 14, 2000 9:21 PM English Confidential faxes ........55 Sending confidential faxes .
  • Page 6 GB4550.book Page vi Wednesday, June 14, 2000 9:21 PM English Restricted Access ........77 Creating restricted ID password .
  • Page 7 GB4550.book Page vii Wednesday, June 14, 2000 9:21 PM English Appendix A - Specifications ......107 Appendix B - ISDN G4 Option .

  • Page 8: Safety Instructions

    GB4550.book Page viii Wednesday, June 14, 2000 9:21 PM English Safety instructions This product has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the product: •...
  • Page 9 GB4550.book Page ix Wednesday, June 14, 2000 9:21 PM English rating. The total ratings of all equipment plugged into the outlet should not exceed 15 amperes. • The power outlet into which you plug your machine must remain accessible at all times. •...

  • Page 10: Toner Cartridge & Image Drum Unit Handling

    GB4550.book Page x Wednesday, June 14, 2000 9:21 PM English Toner Cartridge & Image Drum Unit Handling • Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit.

  • Page 11: Notes, Cautions And Warnings

    GB4550.book Page xi Wednesday, June 14, 2000 9:21 PM English Notes, cautions and warnings Note: A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product. CAUTION: A caution appears in this manual like this.
  • Page 12 GB4550.book Page xii Wednesday, June 14, 2000 9:21 PM English...

  • Page 13: Chapter 1 - Introduction

    GB4550.book Page 1 Wednesday, June 14, 2000 9:21 PM English Chapter 1 - Introduction This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It is designed to make the sending and receiving of faxes a fast and trouble free process. Features The fax machine includes the following features: •...

  • Page 14: Product Options

    GB4550.book Page 2 Wednesday, June 14, 2000 9:21 PM English answering machine to be connected in series to the telephone line after the fax machine. • A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from.

  • Page 15: Isdn

    GB4550.book Page 3 Wednesday, June 14, 2000 9:21 PM English ISDN This option allows your fax machine to send and receive digital communi- cations. For details on this option, see Appendix A. Component identification Your new fax machine package should contain the following items: Fax machine main unit Document tray Paper tray/copy stacker...

  • Page 16: Components

    GB4550.book Page 4 Wednesday, June 14, 2000 9:21 PM English User’s Guide (this manual) (not illustrated) If anything appears missing or damaged, please contact your supplier as soon as possible. Components Paper tray/copy stacker - Load up to 100 sheets of paper into this tray.
  • Page 17 GB4550.book Page 5 Wednesday, June 14, 2000 9:21 PM English PC Connector - Connect the computer cable into this connector. LINE terminal - Terminal for connecting the unit to a telephone line. 10. TEL terminal - Terminal for connecting the fax machine to an external telephone or answering machine.

  • Page 18: Control Panel Keys And Indicators

    GB4550.book Page 6 Wednesday, June 14, 2000 9:21 PM English You should clean this bar each time you change your toner cartridge. 14. Toner cartridge - This black cylinder, installed inside the image drum unit, contains the black powder which is the ink for your fax machine.
  • Page 19 GB4550.book Page 7 Wednesday, June 14, 2000 9:21 PM English Type of original/NO " " " " key: This key selects document contrast after loading a document for transmission. Use LIGHT for originals that are too light, NORMAL for documents with good contrast, and DARK for originals that are too dark.
  • Page 20 GB4550.book Page 8 Wednesday, June 14, 2000 9:21 PM English Redial key: Pressing this key manually redials the last number dialled on your fax machine. Note: If your fax machine has been set to enter power save mode (after the fax machine has been inactive for three minutes), the manual redial function does not work.
  • Page 21 GB4550.book Page 9 Wednesday, June 14, 2000 9:21 PM English 14. Alarm indicator: This indicator glows red and an alarm sounds notifies you of any problem that occurs. To turn the alarm indicator off, press the Stop key and correct the problem. 15.

  • Page 22: One Touch Keypad

    GB4550.book Page 10 Wednesday, June 14, 2000 9:21 PM English to enter a variety of unique characters, e.g. ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø 22.

  • Page 23: Selecting Functions And Programming

    GB4550.book Page 11 Wednesday, June 14, 2000 9:21 PM English Selecting functions and programming You will also use One Touch keys for selecting special transmission and reception functions, obtaining reports and programming. To select a function from the One Touch keypad, press the Select Function key, then press the corresponding One Touch key.

  • Page 24: Signal Tones

    GB4550.book Page 12 Wednesday, June 14, 2000 9:21 PM English 9/User Program key: Using this key allows you to program identification information of your fax machine; set the clock of your fax machine; set up mail boxes for confidential message reception; change your fax machine function settings and dial parameters;...

  • Page 25: Chapter 2 - Installation

    GB4550.book Page 13 Wednesday, June 14, 2000 9:21 PM English Chapter 2 - Installation Getting started To install your new fax machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that option.

  • Page 26: Setting Up

    GB4550.book Page 14 Wednesday, June 14, 2000 9:21 PM English Document stacker This User's Guide Note: A telephone handset, handset cradle and handset cable may also be included. If any items are missing, notify your supplier immediately for a replacement. Keep your packing materials and carton in case you ever need to ship or transport the machine.

  • Page 27: Installing Toner Cartridge

    GB4550.book Page 15 Wednesday, June 14, 2000 9:21 PM English Slot the tabs of the document stacker into the slots at the front of the fax machine until the tabs lock into place. Installing toner cartridge Open the top cover. Grasp the control panel.
  • Page 28 GB4550.book Page 16 Wednesday, June 14, 2000 9:21 PM English Lift the image drum unit out and keeping the image drum unit out of direct sunlight. DO NOT touch the green surface of the drum. Carefully remove the protective sheet from the image drum unit. Place the image drum unit back into your fax machine.
  • Page 29 GB4550.book Page 17 Wednesday, June 14, 2000 9:21 PM English WARNING BE CAREFUL WHEN HANDLING THE TONER CARTRIDGE. DO NOT LET TONER SPILL ONTO YOUR CLOTHING OR OTHER POROUS MATERIALS. IF YOU EXPERIENCE ANY PROBLEMS WITH TONER, REFER TO THE SAFETY INSTRUCTIONS AT THE BEGINNING OF THIS USER'S GUIDE.

  • Page 30: Connecting Telephone Line

    GB4550.book Page 18 Wednesday, June 14, 2000 9:21 PM English 11. Close the top cover of the fax machine until it snaps into place. 12. Close the control panel by pressing down until the cover snaps into place. Connecting telephone line Insert one end of the telephone cable into the LINE terminal at the back of the machine.

  • Page 31: Connecting Telephone, Handset Or Answering Machine

    GB4550.book Page 19 Wednesday, June 14, 2000 9:21 PM English Connecting telephone, handset or answering machine Insert one end of the telephone cable into the TEL1 terminal on the back of the fax machine. Insert the other end of the telephone cable into the socket in your telephone, handset or answering machine.

  • Page 32: Loading Paper

    GB4550.book Page 20 Wednesday, June 14, 2000 9:21 PM English Connect the unattached end of the power cable into an earthed AC power outlet. Switch your fax machine on using the power switch. The time and current answering mode will appear on the display. Your fax machine is now in stand-by mode, ready to send or receive faxes.

  • Page 33: Setting The Clock

    GB4550.book Page 21 Wednesday, June 14, 2000 9:21 PM English Note: When loading paper, it is recommended to insert more than ten sheets of paper into the paper tray to prevent a “no-feed” response from the fax machine. Adjust the left paper guide so that it is aligned to the paper width. Setting the clock Follow these instructions to set the time and date on your fax machine.

  • Page 34: Answering Mode Options

    GB4550.book Page 22 Wednesday, June 14, 2000 9:21 PM English Answering mode options The answering mode which is best for you will vary depending on how you use your fax machine and what external telephone devices are connected to it. Read through the answering modes listed here, then follow the instructions below.
  • Page 35 GB4550.book Page 23 Wednesday, June 14, 2000 9:21 PM English Note 2: If the telephone is connected in parallel with the fax machine, the fax machine cannot detect that the telephone has been picked up and will start auto reception while your conversation is in progress.

  • Page 36: Changing Answering Mode

    GB4550.book Page 24 Wednesday, June 14, 2000 9:21 PM English Changing answering mode Follow these instructions to change the answering mode of your fax machine. Press the Auto Rec key. Your fax machine displays your current answering mode. Press the Auto Rec key again. Your fax machine switches to the next answering mode.

  • Page 37: Setting Fax Machine Identification

    GB4550.book Page 25 Wednesday, June 14, 2000 9:21 PM English another fax machine and no one is there to answer, your fax machine will automatically send a cover letter with a call back message. The call back message is printed on a separate sheet with the message “Please call back” and a telephone number where you can be reached.

  • Page 38: Setting Language

    GB4550.book Page 26 Wednesday, June 14, 2000 9:21 PM English Press the START key to save your entry. The display shows NO=<CALL BACK NO.>. After the display clears, use the numeric keypad to enter the telephone number you want to use for call back messages. Enter up to 20 characters.

  • Page 39: Connecting To A Pbx

    GB4550.book Page 27 Wednesday, June 14, 2000 9:21 PM English Connecting to a PBX A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access) number to get an outside line, then your line is connected to a PBX.

  • Page 40: Mfp Function

    GB4550.book Page 28 Wednesday, June 14, 2000 9:21 PM English Note 1: The Dial Prefix number for your PBX line must be included in all outside telephone numbers you program into your fax machine or dial with the numeric keypad. Note 2: To later turn off the PBX line and Dial Prefix functions, follow Steps 1-7 above.

  • Page 41: Chapter 3 - Dial Directories

    GB4550.book Page 29 Wednesday, June 14, 2000 9:21 PM English Chapter 3 - Dial Directories Programming One Touch keys Your fax machine has ten One Touch keys for rapid dialling. You can store up to two fax numbers with 32 digits for each One Touch key, a main number and an alternate number.
  • Page 42 GB4550.book Page 30 Wednesday, June 14, 2000 9:21 PM English Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. To do this Enter numbers Numeric keypad (press once). Enter spaces Space One Touch key Enter hyphens Hyphen key...

  • Page 43: Chain Dialling

    GB4550.book Page 31 Wednesday, June 14, 2000 9:21 PM English Note: If you want to delete any programming for a One touch key, follow steps 1 - 2 and at step 3, press the 9/SPACE key until the number is deleted, then press the START key and continue with Step 11.
  • Page 44 GB4550.book Page 32 Wednesday, June 14, 2000 9:21 PM English Using the numeric keypad, enter a 2-digit number (01-70) for the Auto Dial number you want to program. The display briefly shows NO=<FAX NO.>, ID=<LOCATION ID> or a previously programmed fax number and location ID. Enter the fax number.

  • Page 45: Programming Groups

    GB4550.book Page 33 Wednesday, June 14, 2000 9:21 PM English The display shows G3 ECHO PROTECTION [OFF]. Press NO " key to change the setting and ! YES key to select it. Note: If the ISDN option is installed, the display will show ISDN DIAL MODE (G4).
  • Page 46 GB4550.book Page 34 Wednesday, June 14, 2000 9:21 PM English To do this Press the One Touch key. Press Start to delete it from the Delete a One Touch location group. Press Auto Dial. Enter a 2 digit Auto Dial number. Press Start Delete an Auto Dial location to delete it from the group.

  • Page 47: Chapter 4 - Basic Operations

    GB4550.book Page 35 Wednesday, June 14, 2000 9:21 PM English Chapter 4 - Basic Operations Preparing documents • Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best.

  • Page 48: Loading Documents

    GB4550.book Page 36 Wednesday, June 14, 2000 9:21 PM English Loading documents To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time and do not force the documents in to the document feeder to prevent multiple feeding and paper jams.

  • Page 49: Sending Fax To Single Location

    GB4550.book Page 37 Wednesday, June 14, 2000 9:21 PM English Original Document Set RESOLUTION to Normal office documents Standard (STD) Documents with small type or other fine details Fine/Ex. Fine Documents with photos or many shades of grey Photo If necessary, use the Type of Original or NO " key to set the level of contrast in your document.

  • Page 50: Search Key Dialling

    GB4550.book Page 38 Wednesday, June 14, 2000 9:21 PM English Message Explanation DIALLING Your fax machine is dialling the number. CALLING The line is ringing. SENDING Your fax machine is sending the message. RESULT = OK The fax was sent successfully. If you see this or another error message, a problem occurred during COMMUN.

  • Page 51: Redialling

    GB4550.book Page 39 Wednesday, June 14, 2000 9:21 PM English Redialling If the line is busy or if there is no answer, your fax machine waits and then automatically redials the number. Also, if your fax machine is transmitting from memory and a communication error occurs, it automatically redials the number and tries to send the fax again.

  • Page 52: Receiving Faxes In Memory

    GB4550.book Page 40 Wednesday, June 14, 2000 9:21 PM English When MANUAL START appears on the display, hang up the handset. Note: You can also tell your fax machine to start fax reception by entering your 2 digit code for remote receive using your telephone keypad.

  • Page 53: No Toner Reception

    GB4550.book Page 41 Wednesday, June 14, 2000 9:21 PM English automatically prints out any messages received in memory when the paper is replaced and the Stop key is pressed. No toner reception When your fax machine is running low on toner, it displays a TONER LOW, REPLACE TONER CART.

  • Page 54: Rejecting Unsolicited Fax Messages

    GB4550.book Page 42 Wednesday, June 14, 2000 9:21 PM English Rejecting unsolicited fax messages The closed network option allows you to limit the locations your fax machine can communicate with. Using this function, you can set your fax machine to refuse to receive any faxes from locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers.

  • Page 55: Making Copies

    GB4550.book Page 43 Wednesday, June 14, 2000 9:21 PM English • If you have loaded documents onto the document feeder of your fax machine, any dialling or transmission settings are lost. Your fax machine prints a power outage report to inform you of a power failure.

  • Page 56: Using Voice Request

    GB4550.book Page 44 Wednesday, June 14, 2000 9:21 PM English Insert a sheet of paper, printing side up, into the manual paper feeder slot until you feel the fax machine grab hold of the paper. Press the Copy key. Note: It is recommended to make single copies only when using the manual paper feed slot.

  • Page 57: Answering Voice Request

    GB4550.book Page 45 Wednesday, June 14, 2000 9:21 PM English When the other party answers your request, your fax machine emits a repetitive warbling sound. The display shows LIFT HANDSET AND PRESS VOICE REQUEST. Lift your handset and press the Hook/V. Request key. Note 1: If you press your Hook/V.
  • Page 58 GB4550.book Page 46 Wednesday, June 14, 2000 9:21 PM English...

  • Page 59: Chapter 5 - Advanced Operations

    GB4550.book Page 47 Wednesday, June 14, 2000 9:21 PM English Chapter 5 - Advanced Operations Sending faxes to multiple locations and/or groups If you want to send the same fax to more than one location, carry out the following steps: Load your document.
  • Page 60 GB4550.book Page 48 Wednesday, June 14, 2000 9:21 PM English OK, press the Start key. Your fax machine then scans your document and begins to transmit to your selected locations. When you have finished selecting your groups and individual locations and you DO NOT press the Start key, the display shortly shows MULTI LOCATION xxxxxx Note: xxxxxx indicates the locations you have selected.

  • Page 61: Delayed Sending Of Faxes

    GB4550.book Page 49 Wednesday, June 14, 2000 9:21 PM English If your entries are OK, press the Start key. Your fax machine then scans your document and begins to transmit to your selected locations. If you want to cancel an entered location when checking locations, press the NO "...

  • Page 62: Sending Delayed Faxes To Single Locations

    GB4550.book Page 50 Wednesday, June 14, 2000 9:21 PM English This means that you cannot use your fax machine to send other faxes until your delayed fax has been sent. With user function 17:MEM./FEEDER SW. set to MEM, a maximum of five individual faxes can be programmed into the memory of your fax machine for sending at a later date and time.

  • Page 63: Sending Delayed Faxes To Groups And/Or Multiple Individual

    GB4550.book Page 51 Wednesday, June 14, 2000 9:21 PM English Press the ! YES key. The display shows SELECT LOCATION(S). Select your location as follows. Select location using Do this Press the One Touch key. If display asks for confirmation of your A One Touch key selection, press the Start key.
  • Page 64 GB4550.book Page 52 Wednesday, June 14, 2000 9:21 PM English Using the numeric keypad, enter the date on which you wish the transmission to begin. The display changes to DELAYED TX DATE [xx/xx] YES (!) NO ("). Note: [xx/xx] indicates the date you have entered using the numeric keypad.

  • Page 65: Locations

    GB4550.book Page 53 Wednesday, June 14, 2000 9:21 PM English Note: Up to ten fax locations can be entered using the numeric keypad. 11. When you have finished selecting groups and/or individual locations, quickly press the Start key and the display changes to ENTRY IS OK? DIAL (START) CHECK (").

  • Page 66: Cancelling Delayed Transmission

    GB4550.book Page 54 Wednesday, June 14, 2000 9:21 PM English Keep pressing the Start key until you have checked all the locations you have entered until the display again shows CHECK LOCATION(S) YES (STR/LOC.) EXIT ("). If your entries are OK, press the NO " key and the display shows ENTRY IS OK? DIAL (START) CHECK (").

  • Page 67: Confidential Faxes

    GB4550.book Page 55 Wednesday, June 14, 2000 9:21 PM English Note 1: xxxxxx indicates the location of a delayed transmission to a single location or the first location of a delayed transmission to multiple locations. Note 2: If you have programmed standard one-time polling or standard bulletin polling into your fax machine, the display shows WAITING TO BE POLLED before the delayed transmissions.

  • Page 68: Receiving Confidential Faxes

    GB4550.book Page 56 Wednesday, June 14, 2000 9:21 PM English Press the 3/Confidential TX One Touch key. The display will ask you to enter the number of the confidential mail box, or ITU sub- address, on the receiving fax machine. Using the numeric keypad, enter the number of the confidential mail box, or ITU sub-address, you are transmitting to and press the START key.

  • Page 69: Closing Confidential Mailbox

    GB4550.book Page 57 Wednesday, June 14, 2000 9:21 PM English Using the numeric keypad, press number 5. The display shows 5:PERSONAL BOX PRG. Press the ! YES key and the display shows PERSONAL BOX NO. ] ENTER 1 - 8. Using the numeric keypad, enter the number (single digit between 1 and 8) of the personal mailbox you want to use and press the ! YES key.

  • Page 70: Changing Mailbox Password

    GB4550.book Page 58 Wednesday, June 14, 2000 9:21 PM English Note: If the message ILLEGAL OPERATION is displayed, the personal mailbox you are trying to close contains messages. You must print any messages before closing the personal mailbox. Press the NO " key until the display shows PERSONAL BOX [CLOSE] YES (!) NO (").

  • Page 71: Printing Confidential Faxes

    GB4550.book Page 59 Wednesday, June 14, 2000 9:21 PM English Printing confidential faxes Each time your fax machine receives a confidential fax, it prints a Confidential RX Report telling you which personal box number has received a confidential fax. Printing a confidential fax from a personal box is as follows: Press the Select Functionkey.

  • Page 72: Relay Key Station

    GB4550.book Page 60 Wednesday, June 14, 2000 9:21 PM English Relay Password: This is the relay key word (up to 20 digits) which is programmed into the relay key station. Relay Group Numbers: These numbers (up to 20 digits) are the code numbers of locations or groups of locations programmed into the relay key station.

  • Page 73: Polling

    GB4550.book Page 61 Wednesday, June 14, 2000 9:21 PM English Press the Start key and the display changes to SELECT LOCATION. Select the location of the relay key station as follows: Select location using Do this A One Touch key Press the One Touch key.
  • Page 74 GB4550.book Page 62 Wednesday, June 14, 2000 9:21 PM English be retrieved by the remote party. If the user function is set to MEM, your document is scanned into memory document and waits for it to be retrieved by the remote party. In both cases, the message WAITING TO BE POLLED appears on the display.

  • Page 75: Polling Reception

    GB4550.book Page 63 Wednesday, June 14, 2000 9:21 PM English in use as a confidential mailbox. Please select another personal mailbox to use. Note 2: If you get message OVERWRITE appearing on the display, then the personal mailbox you have selected is already in use for ITU bulletin polling.

  • Page 76: Cancelling Polling Transmission

    GB4550.book Page 64 Wednesday, June 14, 2000 9:21 PM English Cancelling polling transmission Standard one-time/bulletin polling Cancelling a standard one-time polling transmission or a standard bulletin polling transmission is as follows: Press the Stop key. The display shows COMMUNICATION CANCEL. Press the ! YES key and the display changes to WAITING TO BE POLLED CANCEL (!) OTHER (").

  • Page 77: Dual Access

    GB4550.book Page 65 Wednesday, June 14, 2000 9:21 PM English Press the 2/Print Operation One Touch key. The display shows PRINT PERSONAL BOX [ ] YES (!) NO ("). Press the ! YES key and the display shows PERSONAL BOX NO. ] ENTER 0 - 8.

  • Page 78: While Making Copies

    GB4550.book Page 66 Wednesday, June 14, 2000 9:21 PM English While making copies While you are making copies with your fax machine, you can: • Continue to receive faxes while copies are being printed if your fax machine has been set to memory reception mode. While printing reports While your fax machine is automatically printing reports, you can: •...

  • Page 79: Chapter 6 - Programming

    GB4550.book Page 67 Wednesday, June 14, 2000 9:21 PM English Chapter 6 - Programming Customizing features and operations Many features and functions of your fax machine have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed below.
  • Page 80 GB4550.book Page 68 Wednesday, June 14, 2000 9:21 PM English 02:MCF. (MULTI-LOC.): This function prints a general Message Confirmation Report and a detailed Broadcast Confirmation Report after each multiple location transmission. Available settings are on and off. 03:ERR. REPORT (MCF.): This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation.
  • Page 81 GB4550.book Page 69 Wednesday, June 14, 2000 9:21 PM English Type of Original/NO " keys, your fax machine is set to use the STD and NORMAL settings. If you are constantly sending faxes which require some other combination of transmission modes, use this function setting to change the default transmission modes to any other combination of settings.
  • Page 82 GB4550.book Page 70 Wednesday, June 14, 2000 9:21 PM English 15:INCOMING RING: This function controls the telephone ringing sound your fax machine makes when a call comes in. When this function is set to off, your fax machine will not ring during incoming calls. When set to on, your fax machine only rings when set to manual receive mode or 11:RING RESPONSE is set to 5 to 20 seconds (except 1 ring).
  • Page 83 GB4550.book Page 71 Wednesday, June 14, 2000 9:21 PM English Note: If you have purchased the optional MFP software and you have connected your fax machine to a PC, it is recommended that you turn 18:POWER SAVE MODE off. Your PC cannot switch your fax machine back to full operation.
  • Page 84 GB4550.book Page 72 Wednesday, June 14, 2000 9:21 PM English Press the NO " key, your fax machine gives an alarm, the scanning of your document stops and the display shows MEMORY OVERFLOW REFER TO USER GUIDE. Press the Stop key and the remaining pages of your document are removed from your fax machine.

  • Page 85: Changing User Function Settings

    GB4550.book Page 73 Wednesday, June 14, 2000 9:21 PM English Note: CNG Count is not supported when the ISDN G4 option is installed. Changing user function settings Press the Select Function key. Press the 9/User Program One Touch key. The display shows 1:FUNC.

  • Page 86: Personal Mailboxes

    GB4550.book Page 74 Wednesday, June 14, 2000 9:21 PM English Press the ! YES key. The display changes to SETUP FAX RING CALL FAX NUMBER NOW. Using a separate telephone line, immediately dial the number assigned to the fax machine (you must do this within 90 seconds). When your fax machine begins to ring, the display changes to AUTO DETECTING RING PATTERN.

  • Page 87: Closing Personal Mailbox (Polling)

    GB4550.book Page 75 Wednesday, June 14, 2000 9:21 PM English Using the numeric keypad, enter the number (between 1 and 8) of the personal mailbox you want to use and the display shows PERSONAL BOX [CLOSE] YES (!) NO ("). Press the NO "...

  • Page 88: Memory Password

    GB4550.book Page 76 Wednesday, June 14, 2000 9:21 PM English On the numeric keypad, press 6. The display shows 6:FORWARD NO. PRG. Press the ! YES key and the display shows NO= (FORWARDING NO.). Enter the number using the numeric keypad and press the Start key. Press the Select Function key to finish.

  • Page 89: Deleting Memory Password

    GB4550.book Page 77 Wednesday, June 14, 2000 9:21 PM English Using the numeric keypad, press number 7. The display shows 7:MEM. PASSWORD PRG. Press the ! YES key and the display shows PRG PASSWORD. [XXXX] ENTER 4DIGITS. Using the numeric keypad, enter a new four digit password and the display changes to PRG.

  • Page 90: Changing Restricted Id

    GB4550.book Page 78 Wednesday, June 14, 2000 9:21 PM English Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. Using the numeric keypad, press * key. The display shows *:RESTRICT ID PRG. Press the ! YES key and the display shows DEPARTMENT NO. ] ENTER 01-24.

  • Page 91: Closing Restricted Id

    GB4550.book Page 79 Wednesday, June 14, 2000 9:21 PM English Using the numeric keypad, enter a new four digit password and then press the ! YES key. The display changes to DEPARTMENT NO. ] ENTER 01-24. 10. Press the Select Function key to finish or continue to change department IDs.

  • Page 92: Dial Parameter Settings List

    GB4550.book Page 80 Wednesday, June 14, 2000 9:21 PM English Dial parameter settings list REDIAL TRIES: This function controls how many times your fax machine automatically redials a number which is busy or which does not answer. Available settings are from 0 to 10 tries REDIAL INTERVAL: The function controls how long your fax machine waits between each automatic redial attempt.

  • Page 93: Changing Dial Parameter Settings

    GB4550.book Page 81 Wednesday, June 14, 2000 9:21 PM English off. See Connecting to a PBX in the Installation chapter for instructions on changing this setting. FLASH/EARTH/NORMAL: If your fax machine is connected to a PBX, this function tells your fax machine about the type of PBX line your fax machine is connected to.
  • Page 94 GB4550.book Page 82 Wednesday, June 14, 2000 9:21 PM English...

  • Page 95: Chapter 7 - Reports

    GB4550.book Page 83 Wednesday, June 14, 2000 9:21 PM English Chapter 7 - Reports Understanding reports Your fax machine provides a variety of useful reports which help you understand the current settings, programming and operations of your fax machine. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.

  • Page 96: Broadcast Confirmation Report

    GB4550.book Page 84 Wednesday, June 14, 2000 9:21 PM English Broadcast confirmation report Use this report to confirm the results of a multiple-location transmission (or broadcast). Information provided on this report includes: • The date and time at which the broadcast started. •...

  • Page 97: Configuration Report

    GB4550.book Page 85 Wednesday, June 14, 2000 9:21 PM English • The Location ID and main fax number (TEL NO) for each One Touch key. • The alternate number (OR) for each One Touch key. • The G3 echo protection and communication speed settings for each One Touch key and Auto Dial code.

  • Page 98: Confidential Reception Report

    GB4550.book Page 86 Wednesday, June 14, 2000 9:21 PM English • Depending on the settings of your fax machine, a portion of the page will be printed after the report (see 04:IMAGE IN MCF. in Programming). Confidential reception report This report is automatically printed each time your fax machine receives a confidential message into a mailbox.

  • Page 99: Protocol Dump

    GB4550.book Page 87 Wednesday, June 14, 2000 9:21 PM English Protocol dump In the event of a communications failure, the protocol dump report can be printed out manually. This report can be helpful in analyzing the cause of the communication failure. Send this report to the supplier or service center if so requested.

  • Page 100: Communication Codes

    GB4550.book Page 88 Wednesday, June 14, 2000 9:21 PM English Code Explanation PUNIT There is a problem with the printing unit. Contact service representative. A paper jam occurred while receiving a fax, when the machine was unable to R_JAM receive the entire message in memory. S_JAM A document jam occurred in the machine sending the fax.

  • Page 101: Chapter 8 - Problem Solving

    GB4550.book Page 89 Wednesday, June 14, 2000 9:21 PM English Chapter 8 - Problem Solving Clearing document jams When a document jam occurs, your fax machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder.

  • Page 102: Clearing Printing Paper Jams

    GB4550.book Page 90 Wednesday, June 14, 2000 9:21 PM English Clearing printing paper jams If your fax machine displays PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine.
  • Page 103 GB4550.book Page 91 Wednesday, June 14, 2000 9:21 PM English Lift the image drum unit out and set it aside. Keep it out of direct sunlight and DO NOT touch the green surface of the drum. Carefully pull out any paper you see jammed inside the machine. Place the image drum unit back into your fax machine.

  • Page 104: Replacing Toner Cartridge

    GB4550.book Page 92 Wednesday, June 14, 2000 9:21 PM English Close the control panel. Press down until it snaps into place. Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. Reload the paper into the paper tray.
  • Page 105 GB4550.book Page 93 Wednesday, June 14, 2000 9:21 PM English continue to use the toner cartridge without replacing it until the print density becomes too low. If the print density becomes low even before your fax machine displays REPLACE TONER CART., gently wipe the lens surface of the LED array (see Step 6).
  • Page 106 GB4550.book Page 94 Wednesday, June 14, 2000 9:21 PM English unit. Dispose of it in the plastic bag you received with your new toner cartridge. Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.
  • Page 107 GB4550.book Page 95 Wednesday, June 14, 2000 9:21 PM English Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of the LED array. Close the top cover. Close the control panel.

  • Page 108: Replacing Image Drum Unit

    GB4550.book Page 96 Wednesday, June 14, 2000 9:21 PM English CAUTION: Please abide by the disposal laws of your country when disposing of used toner cartridges. Contact your supplier for further advice on how to dispose of your used toner cartridges. Replacing image drum unit If you have dirty print-outs then the image drum may have accumulated toner on it.
  • Page 109 GB4550.book Page 97 Wednesday, June 14, 2000 9:21 PM English Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel out of the way. Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit and throw it away.

  • Page 110: Reading Print Counters

    GB4550.book Page 98 Wednesday, June 14, 2000 9:21 PM English Install a new toner cartridge, close the top cover and close the control panel. See Replacing Toner Cartridge above. Wait until the time and answering mode appear on the display. Then press the Select Function key.

  • Page 111: Shipping The Fax Machine

    GB4550.book Page 99 Wednesday, June 14, 2000 9:21 PM English Shipping the fax machine When shipping the fax machine once it has been in use, please follow the re-packaging procedure below: Remove the image drum unit with toner cartridge from the fax machine.
  • Page 112 GB4550.book Page 100 Wednesday, June 14, 2000 9:21 PM English Your documents jam. Check the document for wrinkles, tears or other damage. Make sure there are no staples or paper clips and that the paper is clean and dry. Make sure the document is not wider than your fax machine can load.
  • Page 113 GB4550.book Page 101 Wednesday, June 14, 2000 9:21 PM English Resolution and Type of Original settings (see Loading Documents in Basic Operations). Copy the document on your fax machine to see how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later.
  • Page 114 GB4550.book Page 102 Wednesday, June 14, 2000 9:21 PM English You set your fax machine for delayed transmission but it did not send. Check the display to make sure that you have set the clock on your fax machine to the correct time. See Setting the Clock in Installation. Your fax machine disconnected before you could answer a voice request.

  • Page 115: Display Panel Messages

    GB4550.book Page 103 Wednesday, June 14, 2000 9:21 PM English Display panel messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate. Normal display 02:13 FAX Under normal operating conditions, the top line of the display shows the...
  • Page 116 GB4550.book Page 104 Wednesday, June 14, 2000 9:21 PM English 19/08/9814:14 FAX RELOAD DOCUMENT Document-feed Error: A document to be faxed or scanned has not fed into the scanner properly. Remove the document and reload it into the document. TONER LOW :FAX REPLACE TONER CART.
  • Page 117 GB4550.book Page 105 Wednesday, June 14, 2000 9:21 PM English PAPER SIZE ERR. :FAX CHECK PAPER OR PATH Paper Error: The paper in your fax machine is different than the size set with user function 13:PAPER SIZE or your fax machine tried to print a sheet of paper with no image drum unit installed.
  • Page 118 GB4550.book Page 106 Wednesday, June 14, 2000 9:21 PM English...

  • Page 119: Appendix A - Specifications

    GB4550.book Page 107 Wednesday, June 14, 2000 9:21 PM English Appendix A - Specifications Category Specification Type/compatibility Desktop ITU-T G3 transceiver (G4 is an option) Applicable network PSTN, PBX and ISDN (option) Up to 33600 kbps automatic fall back (64000 kbps for ISDN Transmission Speed option) Communications...
  • Page 120 GB4550.book Page 108 Wednesday, June 14, 2000 9:21 PM English...

  • Page 121: Appendix B - Isdn G4 Option

    GB4550.book Page 109 Wednesday, June 14, 2000 9:21 PM English Appendix B - ISDN G4 Option The ISDN G4 Option is an optional package that enables this fax machine to function as a digital fax machine conforming to Group 4 ITU-T recom- mendations.

  • Page 122: Term Definitions

    GBA02.fm Page 110 Monday, June 19, 2000 2:27 PM English Enter the ISDN(G4) ID and press the Start key. Enter the ISDN SUB NUMBER and press the Start key. Enter the ISDN CALLED NO. and press the Start key. Term definitions COUNTRY CODE: This number is a terminal identifier (TID).

  • Page 123: Isdn Dial Mode (Communication Parameter)

    GB4550.book Page 111 Wednesday, June 14, 2000 9:21 PM English ISDN dial mode (communication parameter) Set to G3 - The call originates in the G3 mode when dialled from the Speed Dial. At the time, speech analogue transmission is requested to the network.

  • Page 124: Display Message Examples

    GB4550.book Page 112 Wednesday, June 14, 2000 9:21 PM English Direct Dialing In Service: In this service available in point-to-multipoint transmissions, numbers can be assigned to terminals in addition to their subscriber numbers. This service makes it possible to terminate calls at specified terminals.

  • Page 125: Index

    GB4550.book Page 113 Wednesday, June 14, 2000 9:21 PM English Index Symbols CNG Count ....72 COMMUN. ERROR..38 #/Group Key .
  • Page 126 GB4550.book Page 114 Wednesday, June 14, 2000 9:21 PM English DOCUMENT JAM ..103 Document Jam ... . . 100 Key Select Tone ... . .12 Documents Clearing Jams .
  • Page 127 GB4550.book Page 115 Wednesday, June 14, 2000 9:21 PM English Activity ....83 Broadcast Confirmation . . . 84 Paper Error ....105 Broadcast Entry .
  • Page 128 GB4550.book Page 116 Wednesday, June 14, 2000 9:21 PM English Type of Original..7 Voice Request....44 Voice Request Tone ..12 Unique characters .

Table of Contents