Oki OKIFAX 4100 Handbook
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Oki OKIFAX 4100 Handbook

Oki OKIFAX 4100 Handbook

Okifax user manul printer 4100
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4100 Fax ENGLISH
15/1/97 9:37 am
Page 1
OKIFAX 4100
Handbook

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Summary of Contents for Oki OKIFAX 4100

  • Page 1 4100 Fax ENGLISH 15/1/97 9:37 am Page 1 OKIFAX 4100 Handbook...
  • Page 2 This handbook is subject to change without notification. © 1996 by Oki Data Corporation. All rights reserved. OKI and OKIFAX are registered trademarks of OKI Electric Industry Co., Ltd.
  • Page 3 4100 Fax ENGLISH 15/1/97 9:37 am Page 3 Safety Installation Hints Install your fax machine in a dust-free location away from direct sunlight. Do not plug your fax machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.).
  • Page 4 4100 Fax ENGLISH 15/1/97 9:37 am Page 4 serviceable. Do not attempt to service the machine or lubricate moving parts by yourself. Pull out the AC plug before trying to remove any objects that may have fallen into the machine.

  • Page 5: Table Of Contents

    4100 Fax ENGLISH 15/1/97 9:37 am Page 5 Contents Introduction 8 Features 8 Product Options 9 Memory Expansion 9 PC Interface Board 9 Optional Handset 9 Optional Document Stacker 9 Component Identification 10 What You Should Receive 10 Components 11...
  • Page 6 4100 Fax ENGLISH 15/1/97 9:37 am Page 6 Basic Operations 33 Preparing Documents 33 Document Size 33 Multiple Page Documents 33 Loading Documents 34 Sending a Fax to a Single Location 35 Search Key Dialling 35 Real-Time Dialling 36 Redialling 36...

  • Page 7: 4100 Fax English 15/1/97 9:37 Am

    4100 Fax ENGLISH 15/1/97 9:37 am Page 7 Reports 55 Understanding Reports 55 Activity Report 55 Broadcast Confirmation Report 55 Broadcast Entry Report 56 Message Confirmation Report 56 Configuration Report 56 Phone Directory 56 Power Outage Report 57 Printing Reports 57...

  • Page 8: Introduction

    It has been designed to make sending and receiving faxes a fast and trouble-free process. Features The OKIFAX 4100 includes the following features: 10 One Touch keys for automatic, single-key dialling of pre-programmed telephone numbers. 45 Auto Dial numbers for automatic dialling of additional pre-programmed telephone numbers.

  • Page 9: Product Options

    4100 Fax ENGLISH 15/1/97 9:37 am Page 9 A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from. Your fax machine can also make up to 50 sorted copies of an original document (using standard- weight 20 lb.

  • Page 10: Component Identification

    4100 Fax ENGLISH 15/1/97 9:37 am Page 10 Component Identification What You Should Receive Document Tray Paper Tray/ Copy Stacker Optional External Handset Toner Cartridge Component Identification Power Cord Telephone Cord Optional Document Stacker Image Drum Unit (inside fax machine)

  • Page 11: Components

    4100 Fax ENGLISH 15/1/97 9:37 am Page 11 Components Paper Tray/Copy Stacker Load up to 100 sheets of paper into this tray. Up to 30 sheets of finished copies or received faced are stacked on top of this tray. Manual Paper Feeder...
  • Page 12 4100 Fax ENGLISH 15/1/97 9:37 am Page 12 Components Expansion Slot Cover Open this cover to expose expansion slots for optional PC interface and memory expansion boards. LED Print Head This black bar is the part of your fax machine which writes received or copied images onto the image drum unit.

  • Page 13: Control Panel

    4100 Fax ENGLISH 15/1/97 9:37 am Page 13 Control Panel 8.5* A4 PHOTO EX FINE FINE LIGHT NORMAL DARK AUTO REC HYPHEN SEARCH DELAYED BROADCAST CONF. TX FEEDER TX REPORT COUNTER LOCATION PQRS WXYZ PRINT DISPLAY PROG. STOP UNIQUE ALARM...

  • Page 14: Control Panel Keys And Indicators

    4100 Fax ENGLISH 15/1/97 9:37 am Page 14 Control Panel Keys and Indicators LCD Display Panel: Refer to this display for instructions and information while your fax machine is performing operations or while you are programming. Transmit Resolution/Yes key: key to change the resolution used for transmitting documents.
  • Page 15 4100 Fax ENGLISH 15/1/97 9:37 am Page 15 end of your transmission or after reception of any page has been completed. To answer a voice request, press the this key after lifting your telephone handset. Redial Key: Press this key to manually redial the last number dialled on your fax machine.
  • Page 16 4100 Fax ENGLISH 15/1/97 9:37 am Page 16 15 Plus key (One Touch key 8): Each fax number you enter or program into your fax machine can be up to 32 digits long. In the case that you need to...

  • Page 17: The One Touch Keypad

    4100 Fax ENGLISH 15/1/97 9:37 am Page 17 The One Touch Keypad The One Touch keys are your fax machine’s most important tool. You will use them for quick, one- touch dialling, and to access most of your fax machine’s functions and programming options.

  • Page 18: Signal Tones

    4100 Fax ENGLISH 15/1/97 9:37 am Page 18 request it to send the documents loaded into it (polling reception). 6/Report Print Key: Use this key to manually print reports from your fax machine. 7/Counter Display Key: Your fax machine keeps track of the number of pages it has printed in sever- al ways.

  • Page 19: Installation

    4100 Fax ENGLISH 15/1/97 9:37 am Page 19 Installation Getting Started To install your new fax machine, follow the instruc- tions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly.

  • Page 20: Setting Up Your Fax Machine

    4100 Fax ENGLISH 15/1/97 9:37 am Page 20 Setting Up Your Fax Machine Install the Paper Tray/Copy Stacker Slip the paper tray/copy stacker tabs into the rear- most slots in the top of the unit. You will feel them lock into place.
  • Page 21 4100 Fax ENGLISH 15/1/97 9:37 am Page 21 Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.

  • Page 22: Connect To The Telephone Line

    4100 Fax ENGLISH 15/1/97 9:37 am Page 22 Connect to the Telephone Line Insert one end of the telephone cord into the LINE terminal at the back of the machine. Insert the other end of the cord into your wall telephone jack.

  • Page 23: Connecting An External Telephone Or Answering Machine

    4100 Fax ENGLISH 15/1/97 9:37 am Page 23 Connecting an External Telephone or Answering Machine Insert one end of the telephone cord into the TEL terminal on the back of the machine. Insert the other end of the cord into the jack in your external device.

  • Page 24: Setting The Clock

    4100 Fax ENGLISH 15/1/97 9:37 am Page 24 Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine (down to 75% of the original length). For example, if you are sent a...

  • Page 25: Setting The Answering Mode

    4100 Fax ENGLISH 15/1/97 9:37 am Page 25 Setting the Answering Mode Your fax machine has a number of answering modes which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your fax machine’s standby display.

  • Page 26: Changing The Answering Mode

    4100 Fax ENGLISH 15/1/97 9:37 am Page 26 PC Fax Mode [PC]: If you have purchased the optional PC Interface Board for your fax machine, this mode turns on the connection between your fax machine and a personal computer. Refer to the documentation you received with your PC Interface Board option for details.

  • Page 27: Setting Language

    4100 Fax ENGLISH 15/1/97 9:37 am Page 27 show 4:SYSTEM DATA PRG. Press the Yes key. The display will show NO=<TSI/CSI>, ID=<SENDER ID>. After the display clears, enter the full telephone number of your fax machine using the numeric keypad.

  • Page 28: Connecting To A Pbx

    4100 Fax ENGLISH 15/1/97 9:37 am Page 28 Using the numeric keypad, enter 15. This display will show USER LANGUAGE. Press the No key to switch to the other installed language. To accept the language change, press the Yes Press the Select Function key to finish.

  • Page 29: Dial Directories

    4100 Fax ENGLISH 15/1/97 9:37 am Page 29 Dial Directories Programming One Touch Keys Your fax machine has ten One Touch keys for rapid dialling. You can store up to two fax numbers with 32 digits for each One Touch key, a main number and an alternate number which will be used if the main number is busy.

  • Page 30: One Touch Parameters

    4100 Fax ENGLISH 15/1/97 9:37 am Page 30 To Do This Enter two letters using Press the No key to move to the next the same key. character. Move the cursor to and No keys make corrections. Press the Start key.

  • Page 31: Programming Auto Dial Numbers

    4100 Fax ENGLISH 15/1/97 9:37 am Page 31 of the number unprogrammed and enter it manually on the numeric keypad). To use a chain dial number, select the One Touch key or Auto Dial number programmed with the first part of the chain dial number.

  • Page 32: Programming Groups

    4100 Fax ENGLISH 15/1/97 9:37 am Page 32 Press the Start key to finish programming the One Touch key. The display will show AUTO DIAL NO. [ ]. 10 To continue programming Auto Dial numbers, go back to Step 4. If you are finished programming, press the Select Function key.

  • Page 33: Basic Operations

    4100 Fax ENGLISH 15/1/97 9:37 am Page 33 Basic Operations Preparing Documents Try to use good quality documents for your trans- missions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. Do not send documents which are not rectangular.

  • Page 34: Loading Documents

    4100 Fax ENGLISH 15/1/97 9:37 am Page 34 Loading Documents To prevent paper jams and problems during scan- ning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time. Tip: You can load and prepare to transmit a document...

  • Page 35: Sending A Fax To A Single Location

    4100 Fax ENGLISH 15/1/97 9:37 am Page 35 If necessary, use the Type of Original or No to set the level of contrast in your document. Document Type Contrast to Use Documents with normal contrast NORMAL Documents which are too light...

  • Page 36: Real-Time Dialling

    4100 Fax ENGLISH 15/1/97 9:37 am Page 36 Real-Time Dialling Normally, your fax machine dials the entire number of the location you have selected at one time. Occasionally, it may be necessary to dial numbers in real time (one digit at a time).

  • Page 37: Receiving Faxes In Memory

    4100 Fax ENGLISH 15/1/97 9:37 am Page 37 Receiving Faxes in Memory Your fax machine will automatically receive mes- sages into memory (and not immediately print them) in a few different situations. No Paper Reception When your fax machine has run out of paper, a MSG.

  • Page 38: Rejecting Unsolicited Fax Messages

    4100 Fax ENGLISH 15/1/97 9:37 am Page 38 Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your fax machine can communicate with. Using this function, you can set your fax machine to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers.

  • Page 39: Making Copies

    4100 Fax ENGLISH 15/1/97 9:37 am Page 39 Making Copies Your fax machine can also be used to make copies. You can make up to 50 copies at one time. Your fax machine automatically makes all copies in FINE mode.

  • Page 40: To Initiate A Voice Request

    4100 Fax ENGLISH 15/1/97 9:37 am Page 40 You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled.

  • Page 41: Advanced Operations

    4100 Fax ENGLISH 15/1/97 9:37 am Page 41 Advanced Operations Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmis- sion.

  • Page 42: Sending A Delayed Fax From Memory

    4100 Fax ENGLISH 15/1/97 9:37 am Page 42 display shows BROADCAST/MEMORY TX press No key, display will show FEEDER TX. 10 Select a location. Refer to the following instructions. To Select Using Do This A One Touch key Press the One Touch key.

  • Page 43: Cancelling A Delayed Transmission

    4100 Fax ENGLISH 15/1/97 9:37 am Page 43 13 When you are finished selecting locations, press the key at the SELECT LOCATION(S) message. 14 If you have selected multiple locations, your fax machine will ask if you want to confirm your selections with a printed report before proceeding.

  • Page 44: Sending A Confidential Fax

    4100 Fax ENGLISH 15/1/97 9:37 am Page 44 Press the Yes key to confirm your selection. Repeat Steps 4 and 5 as often as necessary to contin- ue selecting locations. When you are finished selecting locations, press the key at the SELECT LOCATION(S) message.

  • Page 45: Relay Initiating Station

    For this feature to be available, the relay key station must be an OKIFAX OF-27, OKIFAX OF-38, or OKI- FAX 2600 facsimile machine. Relay Broadcast Report After the relay broadcast is completed, it is possible for the relay key station to send a fax back to your fax machine confirming the success of the relay broadcast.

  • Page 46: Polling

    4100 Fax ENGLISH 15/1/97 9:37 am Page 46 Press the Yes key. The display will show SELECT LOCATION. 10 Select the location of the relay key station. Refer to the instructions below. To Select Using Do This A One Touch key Press the One Touch key.

  • Page 47: Programming

    4100 Fax ENGLISH 15/1/97 9:37 am Page 47 Programming Customizing Features and Operations Many of your fax machine’s features and functions have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter.
  • Page 48 4100 Fax ENGLISH 15/1/97 9:37 am Page 48 04 IMAGE IN MCF: When a message confirmation is printed, this function adds a portion of the first page your fax machine transmitted. This is printed at the bottom of the message confirmation report.
  • Page 49 4100 Fax ENGLISH 15/1/97 9:37 am Page 49 11 RING RESPONSE: This function controls how long your fax machine waits before answering an incoming telephone call. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds.

  • Page 50: Changing Your User Function Settings

    4100 Fax ENGLISH 15/1/97 9:37 am Page 50 20 ECM FUNCTION: The error correction mode function helps your fax machine to improve commu- nication in areas where telephone line conditions are poor. Available settings are on and off. 21 REMOTE DIAGNOSIS: The remote diagnostics feature allows a service person to remotely dial and service your fax machine.

  • Page 51: Setting Your Fax Machine's Distinctive Ring

    4100 Fax ENGLISH 15/1/97 9:37 am Page 51 Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers. Refer to Dial Parameter Settings List to determine which settings you may need to change, then refer to Changing Your Dial Parameter Settings to make the change.
  • Page 52 4100 Fax ENGLISH 15/1/97 9:37 am Page 52 PBX LINE: Turn this function on if your fax machine is connected to a PBX. Once this function has been turned on and the access digit function has been pro- grammed, your fax machine will recognize the access digit you use in your PBX to get an outside line.

  • Page 53: Changing Your Dial Parameter Settings

    4100 Fax ENGLISH 15/1/97 9:37 am Page 53 Service Function Settings List LONG DOC. SCAN: Normally, your fax machine will not scan documents longer than 360 mm. When this function is on, your fax machine will scan and trans- mit documents of any length for up to one hour.
  • Page 54 4100 Fax ENGLISH 15/1/97 9:37 am Page 54 H/MODEM RATE: This function controls the communications speed your fax machine’s modem uses at the beginning of a fax communication. Available settings are 14.4K, 9.6K and 4.8K. Programming...

  • Page 55: Reports

    4100 Fax ENGLISH 15/1/97 9:37 am Page 55 Reports Understanding Reports Your fax machine provides a variety of useful reports which help you understand your fax machine’s current settings, programming and operations. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.

  • Page 56: Broadcast Entry Report

    4100 Fax ENGLISH 15/1/97 9:37 am Page 56 For each location, the Location ID or telephone number, the number of pages sent and the result of the communication. Broadcast Entry Report Each time you program a multiple-location transmis- sion (or broadcast), your fax machine will give you the option of printing this report to confirm your entries.

  • Page 57: Power Outage Report

    4100 Fax ENGLISH 15/1/97 9:37 am Page 57 The Location ID and main fax number for each One Touch key and Auto Dial code. The alternate number (OR) for each One Touch key. The One Touch Parameter settings for each One Touch key (PRM.

  • Page 58: Communication Codes

    4100 Fax ENGLISH 15/1/97 9:37 am Page 58 Code Description R_JAM A paper jam occurred in your fax machine while it was receiving a fax, and your fax machine was unable to receive the entire message in memory. S_JAM A document jam occurred in the sending fax machine.

  • Page 59: Problem Solving

    4100 Fax ENGLISH 15/1/97 9:38 am Page 59 Problem Solving Clearing a Document Jam When a document jam occurs, your fax machine will beep and an error message will appear in the dis- play. If the jammed document looks like it is posi-...

  • Page 60: Clearing A Printing Paper Jam

    4100 Fax ENGLISH 15/1/97 9:38 am Page 60 Clearing a Printing Paper Jam If your fax machine displays PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine.
  • Page 61 4100 Fax ENGLISH 15/1/97 9:38 am Page 61 Pull out any paper you see jammed inside the machine. Place the image drum unit back into your fax machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below.

  • Page 62: Replacing The Toner Cartridge

    4100 Fax ENGLISH 15/1/97 9:38 am Page 62 Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. Reload the paper into the paper tray. Problem Solving Replacing the Toner Cartridge...
  • Page 63 4100 Fax ENGLISH 15/1/97 9:38 am Page 63 Lift the fax machine’s top cover into an upright position. Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way.
  • Page 64 4100 Fax ENGLISH 15/1/97 9:38 am Page 64 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.

  • Page 65: Replacing The Image Drum Unit

    4100 Fax ENGLISH 15/1/97 9:38 am Page 65 Close the fax machine’s control panel. Press down until it snaps into place. Replacing the Image Drum Unit If the faxes you receive are light or have vertical streaks in them and you are not out of toner, or...
  • Page 66 4100 Fax ENGLISH 15/1/97 9:38 am Page 66 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away. Insert the new image drum unit into your fax machine.

  • Page 67: Reading Your Print Counters

    4100 Fax ENGLISH 15/1/97 9:38 am Page 67 Reading Your Print Counters Your fax machine’s print counters count the number of pages your fax machine has printed or scanned in its lifetime. If you are experiencing a problem, a ser- vice person may ask you to check these counters.
  • Page 68 4100 Fax ENGLISH 15/1/97 9:38 am Page 68 (pulse or tone) for your area. If you hear changing tones instead of dialling pulses and you know that your area uses pulse dialling, refer to the MF(TONE)/DP(PULSE) user function setting in the Programming chapter.
  • Page 69 4100 Fax ENGLISH 15/1/97 9:38 am Page 69 You tried dialling with a One Touch key or an Auto Dial code but nothing happened. Make sure that something is programmed into the One Touch key or Auto Dial code you are using. Check the fax number to make sure it was entered correctly (see the Dial Directories chapter).
  • Page 70 4100 Fax ENGLISH 15/1/97 9:38 am Page 70 You want to answer an external telephone but your fax machine always answers first. If you are using an external telephone, change your fax machine’s ring response user function setting. See the Programming chapter.

  • Page 71: Specifications

    Power 220/240 ± 10% VAC, 50/60 Hz ±2% Operating conditions Relative humidity 20%-80% (non condensing) Temperature 10°C to 32°C Document feed 20 pages maximum (80g/m2 A4 size) Model number OKIFAX 4100: Model F21001B for approvals organizations Specifications...
  • Page 72 Telecommunications Plc, Kingston Communications Plc, or Mercury Communications Ltd. Stat User Info The OKIFAX 4100 may be connected to any direct PSTN exchange line except as an extension to a pay phone. The exchange line must provide facilities for either loop-discon- nect or multi-frequency (MF) dialling.
  • Page 73 British Standard for RBS to PSTN lines. TEL/FAX Change Over When the OKIFAX 4100 is in changeover mode, care must be taken to ensure that you only connect the apparatus to tele- phone lines not listed in the telephone directories issued by the Public Telephone Network Operators.

  • Page 74: Index

    4100 Fax ENGLISH 15/1/97 9:38 am Page 74 Index #/Group key 16 */Tone key 16 0/Unique key 16 1/Delayed TX One Touch key 17, 41 2/Broadcast ( Feeder TX key 17, 43 3/Confidential TX One Touch key 17, 44 4/Relay Initiate TX One Touch key 17, 45...
  • Page 75 4100 Fax ENGLISH 15/1/97 9:38 am Page 75 CANCL 57 Chain Dialling 30 Cleaning General 3 LED array 64 Clock, setting 24 Closed network 38, 48 Codes in reports 57 Communication codes 58 Communication errors 68 COMP. 57 Confidential Mail box 44...
  • Page 76 4100 Fax ENGLISH 15/1/97 9:38 am Page 76 DRUM COUNT 66 Dust 3 ECHO PROTECTION 30 ECM FUNCTION 50 Electrical noise 3 End of session tone 18 ERR REPORT (MCF) 47 Error correction mode 50 Error tone 18 Errors 47 EX.
  • Page 77 4100 Fax ENGLISH 15/1/97 9:38 am Page 77 Key select tone 18 Language 27, 49 LCD display panel 14 LED array, cleaning 64 LIGHT contrast 14 LINE terminal 3, 12, 22 Loading documents 34 Location Program key 18 LONG DOC. TX 53...
  • Page 78 4100 Fax ENGLISH 15/1/97 9:38 am Page 78 Paper size 23, 24, 49 Paper tray 10, 11, 20 Password 44 Pause key 16 PBX LINE 28, 52 PBX, connecting to 28 PC fax mode 26 PC interface board 9, 50...
  • Page 79 4100 Fax ENGLISH 15/1/97 9:38 am Page 79 Reports 55 Activity 55 Broadcast confirmation 55 Broadcast entry 56 Codes used in 57 Configuration 56 Message confirmation 47, 56 Phone directory 56 Power outage 57 Printing 57 Relay broadcast 45 Result codes 57...
  • Page 80 4100 Fax ENGLISH 15/1/97 9:38 am Page 80 Transmit Resolution/Yes key 14, 34 TSI PRINT 53 TSI/CSI 14, 26 TX MODE DEFAULT 48 Type of Original/No key 14, 35 Unique characters 16 Unique key 16 Unpacking 19 Unsolicited fax messages, rejecting 38...

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