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HP C4106A - LaserJet Companion Xi User Manual

Laserjet companion printer accessory
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Summary of Contents for HP C4106A - LaserJet Companion Xi

  • Page 1 LaserJet Printer Accessory User’s Manual steps steps...
  • Page 2: Take A Look At All Hp Support Has To Offer

    Take a look at all HP Support has to offer! Thank you for your purchase. Along with your product, you receive a variety of support services from Hewlett-Packard and our support partners designed to give you the results you need, quickly and professionally.
  • Page 3: Customer Support Options Worldwide

    Customer Support Options Worldwide In addition to the phone numbers listed below, appendix B, “Warranty and Support Information”contains worldwide sales and service addresses and phone numbers for countries/regions not listed here. U.S. and Canada: Call (208) 323-2551 Mon-Fri 6 am to 10 pm and Saturday 9 am to 4 pm (Mountain Time) free of Customer Support &...
  • Page 4 HP LaserJet Companion Printer Accessory User’s Manual...
  • Page 5 Hewlett-Packard shall not be • Reorient or relocate the liable for errors contained herein receiving antenna. or for incidental or consequential •...
  • Page 6: Table Of Contents

    CONTENTS Installing the HP LaserJet Companion Printer Accessory Introducing the HP LaserJet Companion ....1-1 System Requirements ......1-2 Setting Up the HP LaserJet Companion .
  • Page 7 Using the HP LaserJet Companion Before Using the HP LaserJet Companion ....3-1 Using the Direct Copy Feature ....3-2 Using the HP LaserJet Companion Copier Software .
  • Page 8 Warranty and Support Information Hewlett-Packard Limited Warranty Statement ... . B-1 Worldwide HP Sales and Service Offices ....B-2...
  • Page 9 Contents-4...
  • Page 10: Installing The Hp Laserjet Companion Printer Accessory

    Installing the HP LaserJet Companion Printer Accessory Introducing the HP LaserJet Companion Congratulations on your purchase of the HP LaserJet Companion! The HP LaserJet Companion expands the capabilities of your HP LaserJet Printer so you can be more productive right at your desk. With the HP LaserJet Companion you can: Copy—Make great-looking HP LaserJet copies.
  • Page 11: System Requirements

    System Requirements To use the HP LaserJet Companion and the PaperPort™ software for HP, you need the following: IBM PC (or 100% compatible) 486 or better with a bi-directional or ECP-compliant parallel port Microsoft Windows 3.1, Windows 3.11, or Windows 95 8 megabytes (MB) or more of internal memory (RAM) 8 MB of free hard disk space VGA or better monitor...
  • Page 12: Setting Up The Hp Laserjet Companion

    Setting Up the HP LaserJet Companion This chapter contains instructions for unpacking, setting up, connecting, and installing the HP LaserJet Companion and the PaperPort software. Checking the Package Contents Before you start the installation, check the contents of the box to make sure that all parts for the HP LaserJet Companion are included.
  • Page 13: Identifying The Hp Laserjet Companion Parts

    Identifying the HP LaserJet Companion Parts Figure 1-2 Output Slot Release Lever (for cover; one lever on each side) Paper Edge Guides Paper Supports Input Slot Paper Tray To PC button—scan (light gray) To Printer Button—copy (dark gray) Image Sensor Roller Paper Pick Roller Image Sensor Cover...
  • Page 14 Figure 1-3 Kingston Lock Latch To PC Connector To Printer Connector Power Connector Paper Release Lever The Kingston Lock Latch is a connector used with a Kingston Lock to N o t e secure devices to your desk. Contact you local dealer for availability. Installing the HP LaserJet Companion Printer Accessory 1-5...
  • Page 15: Connecting The Hp Laserjet Companion

    Connecting the HP LaserJet Companion The HP LaserJet Companion connects between your computer and your printer. N o t e The HP LaserJet Companion can also be connected directly to a free parallel port on a networked printer or a HP LaserJet 5P or 6P printers to function solely as a convenience copier.
  • Page 16 N o t e The plug connects only one way. If it does not attach easily, make sure that you are using the correct cable and plugging in the correct end. Do not force the plug into the connection. Plug the interface cable that came in the box into the To PC Connector on the HP LaserJet Companion.
  • Page 17: Installing The Software

    Installing the Software The HP LaserJet Companion software includes installation software which installs the drivers and the PaperPort software onto your computer’s hard disk. To install the software Quit all applications, including virus checkers. Insert Disk 1 of the HP LaserJet Companion Installation for Windows software into the floppy disk drive (usually A or B).
  • Page 18: Testing The Installation

    Testing the Installation After completing the setup process, test your HP LaserJet Companion and the PaperPort software to ensure the setup was completed correctly. To test the installation Raise the paper tray and paper supports. Place a document, face up and top down, in the paper tray, and adjust the paper edge guides by sliding them to the edges of the document.
  • Page 19 Place the document in the paper tray again, face up and top down, and adjust the paper edge guides. Press [To[PC]. The feed mechanism will pull the page through the HP LaserJet Companion. Figure 1-6 If the page does not scan or you encounter a communication problem N o t e when scanning, you might need to change your computer’s parallel port configuration.
  • Page 20: If You Have Questions

    B. Registering the HP LaserJet Companion Please take the time to fill out and mail the Hewlett-Packard registration card included with your HP LaserJet Companion. Registration ensures that you receive timely information about product upgrades and other services from Hewlett-Packard.
  • Page 21: Uninstalling The Software

    Uninstalling the Software If necessary, you can remove the HP LaserJet Companion and the PaperPort software components and references from your computer. To uninstall the software From the PaperPort program group in Windows, double-click the Uninstall HP LaserJet Companion icon. Follow the instructions on the screen to uninstall the HP LaserJet Companion software.
  • Page 22: Working In The Paperport Software

    Working in the PaperPort Software General Features The PaperPort software allows you to annotate, organize, and find scanned items. You can also electronically link scanned documents to other applications such as fax, electronic mail (e-mail), and word processing applications. Unless you specify otherwise, the PaperPort software is the default inbox for receiving scanned documents at your computer.
  • Page 23 Figure 2-1 Command Bar Folders Link Bar Status Bar To switch between Desktop View and Page View Click Desktop or Page on the Command Bar. From the View menu, choose Page View or Desktop View. In Desktop View, double-click an item to display that item in Page View.
  • Page 24: The Command Bar

    The Command Bar The buttons on the Command Bar provide quick access to various commands on the menus. Some of the buttons are not available in both views. Icon Description Icon Description Desktop—Switches from Duplicate—Makes an Page View to Desktop View. electronic copy of the Available only in Page View.
  • Page 25: Setting Preferences

    Setting Preferences You can customize the PaperPort software so that it is displayed according to your preferences. To select preferences From the Edit menu, choose Preferences. The PaperPort Preferences dialog box appears. Click the Desktop icon. Select the options you want. The options are explained in the following table.
  • Page 26: Automatic Saving

    Automatic Saving Every item in the PaperPort software is automatically saved as soon as you scan it. Any changes that you make to an item, such as adding a note or giving an item a new title, are automatically saved as well. If you want to delete items from the Desktop but save back-up copies or save them in some other format, such as .BMP or .TIF, from the File menu, choose Export.
  • Page 27: Rotating Or Flipping An Item

    Rotating or Flipping an Item Rotate a page in 90-degree increments or flip it in 180 degree increments to change the direction of an image on the page. To rotate or flip an item Select the page you want to rotate, or display it in Page View. Do any one of the following: From the Page menu, choose Rotate Right or Rotate Left to rotate the item 90 degrees.
  • Page 28: Undoing An Action

    Undoing an Action To undo the last action you made in the PaperPort software, from the Edit menu, choose Undo. For example, if you move a thumbnail on the Desktop, choose Undo Move, and the thumbnail will move back to its original location.
  • Page 29: Working In Desktop View

    Working in Desktop View Desktop View provides an overall view of PaperPort items and stacks. Each item in Desktop View is shown as a thumbnail (an icon representing a scanned item). Selecting Items Before performing an action on an item, such as moving it or printing it, you must select the item.
  • Page 30: Moving And Arranging Items

    Moving and Arranging Items If you would like to organize the items in Desktop View, you can either move each thumbnail with the mouse or use the PaperPort software’s Arrange feature. To move an item, drag it to a new location in the Desktop View. To arrange all of the items in Desktop View, from the Desktop menu choose Arrange Desktop, or on the Command Bar, click Arrange.
  • Page 31: Working With Stacks

    Working with Stacks In the PaperPort software, a stack is an item with multiple pages. Use the stack feature to organize multipage documents. When you use the automatic document feeder to scan a document, the document will appear as a multipage stack in Desktop View. When you scan an item, each scanned page appears in Desktop View as a one-page, untitled item.
  • Page 32: Navigating Within A Stack

    Navigating Within a Stack To move between pages in a stack, select the stack and click the arrows on the scroll bar (Page Navigator) below the stack. To move to a specific page in a stack, click the middle of the Page Navigator scroll bar to bring up the Go To Page dialog box or choose Go To Page from the Page menu.
  • Page 33: Reordering Pages In A Stack

    Reordering Pages in a Stack After creating a stack, you can reorder the pages. To reorder the pages in a stack In Desktop View, select the stack. From the Desktop menu, choose Reorder. A dialog box displays the current order of the pages in the stack. If the page you want to reorder is not visible, use the horizontal scroll bar.
  • Page 34: Adding Summary Information To Items

    To copy a page in a stack In Desktop View, select the stack. Use the Page Navigator to move the page you want to copy to the top of the stack. From the Desktop menu, choose Duplicate Current Page. A duplicate of the selected item appears as a new, untitled item in Desktop View.
  • Page 35: Working In Page View

    Working in Page View Page View displays an item one page at a time and allows you to read and add annotations to a page. Use the Navigators to display other pages of a stack, see other items, or enlarge the image. Figure 2-2 Zoom Navigator—Click the “minus”...
  • Page 36: Changing The Display Size Of An Item

    Changing the Display Size of an Item Use the Zoom Navigator or Zoom commands from the View menu to zoom in and display the details of a page, or zoom out and make the page smaller on the screen while in Page View. The page magnification is shown in the status bar in Page View.
  • Page 37: The Paperport Viewer

    The PaperPort Viewer You can share PaperPort items, including contracts, budgets, reports, and letters, with others who do not own PaperPort software. With PaperPort Viewer, others can view and print PaperPort items. Obtaining Copies of the PaperPort Viewer PaperPort Viewers are available for free on CompuServe and on the Internet.
  • Page 38: Using The Hp Laserjet Companion

    Using the HP LaserJet Companion Before Using the HP LaserJet Companion The HP LaserJet Companion can copy and scan various types of items, from business cards (2 by 3.5 inches, 5.1 by 8.9 cm) to 8.5 by 30 inch (21.6 by 76.2 cm) pages. The HP LaserJet Companion also accepts 16 to 28 pound (60 to 105 g/m ) bond papers, magazine pages, and photographs.
  • Page 39: Using The Direct Copy Feature

    Using the Direct Copy Feature The Direct Copy feature allows you to print single copies of a document directly from your HP LaserJet Companion to your printer with or without your computer turned on. To make direct copies, a LaserJet 4-, 5-, or 6- series printer must be directly connected to your HP LaserJet Companion.
  • Page 40 Press [To[Printer]. The document feeds through the HP LaserJet Companion, and your printer prints a copy. If you need to stop the copy, [To[Printer] press again. To remove the document, see “Removing Paper” in chapter 7. Figure 3-1 Use the HP LaserJet Companion Copier software to make multiple T i p copies of a single document.
  • Page 41: Using The Hp Laserjet Companion Copier Software

    Using the HP LaserJet Companion Copier Software The HP LaserJet Companion Copier software works much like a photocopier in that it allows you to enlarge or reduce the image, control the brightness and contrast, control the number of copies made of an item, and choose collated output.
  • Page 42 To adjust the copy size and quality Figure 3-3 In the HP LaserJet Companion Copier screen, click Fit to Page to create the biggest representation of the image possible without distorting the image. - Or - Drag the Scale slider to adjust the size of the scanned image. The scale will allow you to adjust the image in 25-percent increments.
  • Page 43 To print the copies Type the number of copies to print in the Copies field. Select which pages you want to print in the Range of Pages field. If you select a range of pages and more than one copy, you can select Collate to print the copies into sets.
  • Page 44: Scanning Documents To Your Computer

    Scanning Documents to Your Computer These procedures describe scanning a document and sending the image to your computer, which is the first step to faxing, filing, and using the OCR software. To scan a document Raise the paper tray and paper supports. Place the document face up and top down in the paper tray, and adjust the paper edge guides by sliding them to the edges of the document.
  • Page 45: Using Fax Links

    Using Fax Links You can scan an item into the PaperPort software, add annotations, and fax the item provided that your computer has access to a fax modem and fax software. For information on links, see chapter 6, “Linking to Other Applications.” N o t e To send items using the fax link In Desktop View, select the item you want to fax.
  • Page 46: Using Electronic Folders

    Using Electronic Folders After scanning an item to your computer, you can file it in electronic folders in the PaperPort software. Filing Items in Folders The PaperPort software provides you with an initial set of folders that appears in a column down the left side of Desktop View. To file an item in a folder In Desktop View, select the item to file.
  • Page 47: Displaying Items In Folders

    Displaying Items in Folders The contents of a folder are always displayed in the order in which they appeared when you last opened the folder. To display items in a folder Click the folder icon. Thumbnails of the contents of the folder are displayed on the Desktop.
  • Page 48: Using Word Processor Ocr Links

    Using Word Processor OCR Links Once text is scanned into the PaperPort software, the text becomes an image that cannot be edited. However, the PaperPort software has optical character recognition (OCR) software to process scanned text when using a Word Processing or Spreadsheet link icon. The OCR software converts the scanned text image to editable text;...
  • Page 49 The PaperPort software can process text with the OCR software and then places the editable text on the Clipboard. You can paste the text into another application, such as a word processor. To process text using the Copy As Text command In Desktop View, select an item.
  • Page 50: Adjusting Copy And Scan Quality

    Adjusting Copy and Scan Quality The HP LaserJet Companion Settings utility allows you to control the quality of the copied and scanned images, including documents copied by the Direct Copy feature. Perform the following steps before scanning an item to change the scan mode, brightness, contrast, resolution, and width of the scanned image.
  • Page 51: Setting Custom Resolution And Bit Depth

    Setting Custom Resolution and Bit Depth If you are using the Custom mode, you can select the resolution and bit depth of the scan. To set the resolution and bit depth Click Modify. Select the resolution you want. 150 dots per inch (dpi)—Produces a smaller file size and faster scan. 300 dpi—Produces a sharp, higher-quality image, and a large file.
  • Page 52: Annotating Scanned Items

    Annotating Scanned Items Using the Annotation Tools In Page View, the Annotation Tool Bar is displayed on the left side of your monitor. Annotation tools are described in the following table. Icon Description Icon Description Edit Annotations (Pointer) Add Text (Markup)—Add a line —Selects, moves, and of text.
  • Page 53: Copying, Cutting, And Pasting

    Copying, Cutting, and Pasting The PaperPort software allows you to copy, cut, and paste items within the PaperPort software and between it and other applications. The Copy As Text command on the Edit menu uses the OCR feature to N o t e copy text from the PaperPort software to another application.
  • Page 54: Cropping An Item

    Cropping an Item Crop an item to display only a portion of it. The portion inside the crop marks remains, and the portion outside the crop marks is deleted. To crop an item In Page View on the Annotation Tool Bar, click Select an Area. The cursor changes to a cross hair.
  • Page 55: Adding Markup Text

    To collapse Sticky Notes In Page View on the Annotation Tool Bar, click Edit Annotations. Select the note or notes that you want to collapse. From the Annotations menu, choose Collapse Sticky Notes. All selected notes change to a collapsed form. To expand the notes, reverse the process above.
  • Page 56: Adding Freehand Annotations

    Adding Freehand Annotations Use Freehand to draw, underline, circle, scribble, or mark an item. To add a freehand annotation In Page View, on the Annotation Tool Bar, click Add Freehand Annotation. The cursor changes to a pencil. Drag the pencil to make annotations on the item. To change the line width of the freehand annotation In Page View, on the Annotation Tool Bar, click Edit Annotations.
  • Page 57: Creating New Items

    Creating New Items You can create a new, blank item, and then add annotations or copy and paste text or graphics onto it. To create a new item From the File menu, choose New Item. A new, blank item appears. In Page View you can cut and paste items onto the new item.
  • Page 58: Fine-Tuning Annotations

    Fine-Tuning Annotations You can fine-tune an annotation by specifying the font and color of the text or background or by moving and resizing the annotation. Selecting the Font or Color You can select the font, style, point size, or color of the text on a text markup or Sticky Note before or after typing it.
  • Page 59: Editing Annotation Text

    To change the color of an existing annotation On the Annotation Tool Bar, click Edit Annotations. Select the annotation to recolor. From the Annotations menu, choose Color. Select a new color from the Color dialog box and then click OK. You cannot change the background color of Add Text annotations.
  • Page 60: Copying, Cutting, And Pasting Annotations

    To move an annotation In Page View, on the Annotation Tool Bar, click Edit Annotations. Select the annotation you want to move. Point inside the annotation box (not on a handle). Drag the annotation to the new location. For information on moving annotations to a different page or item, see “Copying, Cutting, and Pasting Annotations”...
  • Page 61: Undoing Annotations

    Undoing Annotations The undo options only apply to the page on which you’re working. To undo the newest annotation, from the Edit menu, choose Undo New Annotation. The last annotation added to the page is removed. This command is only available immediately after you add a new annotation. If you do anything else, such as move or resize the annotation or switch to another page and back, the Undo New Annotation command is no longer available.
  • Page 62: Importing And Exporting With The Paperport Software

    Importing and Exporting with the PaperPort Software Using the Import and Export Feature Using the PaperPort software, you can import files created in other applications and export files to other applications. Importing allows you to edit, organize, or annotate in the PaperPort software. Exporting allows you to save a copy of an item either as a backup or in another file format.
  • Page 63: Exporting Items

    To import a file created in another application or to open a previously exported item From the File menu, choose Import. From the List Files of Type drop-down list, select the format type. In the File Name list, select the file to import and click OK. Exporting Items Exporting an item saves a copy of it as a file.
  • Page 64: Printing From Other Applications

    Printing from Other Applications You can print files from other applications to the PaperPort software. Color images are converted to grayscale when printed to the PaperPort N o t e software. To retain the color, use the PaperPort software Import command to import the file to the PaperPort software.
  • Page 65: Finding Information

    Finding Information The PaperPort software allows you to quickly find files, items, or annotations. Finding Files If you want to import a file, but don’t remember its name or where it’s located, use the Find File feature from the Import dialog box. To find a file that you have already exported In the Import dialog box, click Find File.
  • Page 66 If you chose Find and want to see the next item in the search that meets T i p [F3]. the search criteria, from the Edit menu, choose Find Next or press Table 5-1 Search Options Search Option Description Title The title assigned to the item.
  • Page 67: Finding Annotations

    Finding Annotations You can find an annotation based on the text in an Add Text markup or Sticky Note. You can find annotation text in both Page View and Desktop View. In N o t e Page View, the PaperPort software searches through the pages of the stack.
  • Page 68: Using Object Linking And Embedding (Ole)

    Using Object Linking and Embedding (OLE) You can insert a PaperPort software item into another Windows application, such as Microsoft Word, using object linking and embedding (OLE). The item will appear as a thumbnail in the Word document (the container application), creating a special link between the PaperPort software and Word.
  • Page 69 You can insert an item into a container application in two other ways: Copy the item from the PaperPort software to the Clipboard and paste it into the container application. The OLE link is established when the item is pasted. Open both applications, select the item in the PaperPort software and, while holding down [Ctrl], drag the item into the container application.
  • Page 70: Linking To Other Applications

    Linking to Other Applications Using Link Icons With the PaperPort software you can send scanned items to other applications using icons on the Link Bar. The links available to the PaperPort software depend on the applications installed on your computer. The PaperPort software automatically displays the link icons described as follows: Printer—Print items instead of selecting the Print command from the File menu.
  • Page 71: Using Links

    For information about selecting the scanning options that will give the T i p best results for items that you want to process with your OCR software, or send as e-mail or fax, see chapter 3, “Using the HP LaserJet Companion.”...
  • Page 72: Receiving Paperport Files In E-Mail

    Receiving PaperPort Files in E-mail When you receive an e-mail message with an attached PaperPort file, you can view the attached file in one of the following ways, depending on your e-mail software: Double-click the attachment to display it. [Shift] Press and double-click the attachment to automatically run the PaperPort software and display the attachment.
  • Page 73: Setting Preferences For Links

    Setting Preferences for Links Each link icon on the Link Bar has a set of preferences for customizing the way the link operates. To set preferences for the Links From the Edit menu, choose Preferences. - Or - Right-click the link icon, and choose Preferences. Use the scrollbar to see the link icons on the list.
  • Page 74: Troubleshooting And Error Messages

    Troubleshooting and Error Messages Performing Basic Troubleshooting Steps This chapter suggests steps to solve common problems you may encounter while using the HP LaserJet Companion and the PaperPort software. If your HP LaserJet Companion doesn’t work properly, check the following items first: Is the power supply connected to the HP LaserJet Companion and plugged into an electrical outlet? Is the interface cable from the HP LaserJet Companion to the computer...
  • Page 75: Installation Problems

    Installation Problems Windows fails to restart. If Windows fails to restart when you choose Restart Windows at the end of the installation, the installation has not been successful and the PaperPort software will not work. This includes cases in which the system “hangs”...
  • Page 76 If you have problems locating or changing the setting, please refer to N o t e your computer’s documentation on changing CMOS settings or to the Guide to Changing the Parallel Port Mode in Setup included with your HP LaserJet Companion. The HP LaserJet Companion requires a bi-directional or ECP compliant parallel port to communicate properly with your computer.
  • Page 77: Removing Paper

    Removing Paper The HP LaserJet Companion will not automatically stop when a page misfeeds or jams. To remove paper [To[PC] [To[Printer] Press during a scan to stop the scan. If scanning more than one page, remove any additional pages from the paper tray. Pull forward on the release levers and pull the cover forward.
  • Page 78: Scanned Image Quality And Appearance

    Scanned Image Quality and Appearance Scanned images are too light or too dark. Adjust the brightness sensitivity in the PaperPort software settings. See “Adjusting Copy and Scan Quality” in chapter 3. Scanned images have unwanted lines through them. Recalibrate the HP LaserJet Companion to improve the image quality. For more information on recalibrating the HP LaserJet Companion, see “Recalibrating the HP LaserJet Companion”...
  • Page 79: Cleaning The Hp Laserjet Companion

    Cleaning the HP LaserJet Companion You might need to clean the HP LaserJet Companion after scanning approximately 10 pages of newsprint, if the ink on an item can be smudged with your hand, or if you scan items that have excessive amounts of dirt or dust on them.
  • Page 80: Recalibrating The Hp Laserjet Companion

    Recalibrating the HP LaserJet Companion Recalibrating the HP LaserJet Companion fine-tunes the amount of black and white that will appear on the scanned image. Your HP LaserJet Companion was calibrated at the factory. However, you may need to recalibrate the HP LaserJet Companion if you noticed that the item scanned to the computer has black or white lines running through them.
  • Page 81: Printing Problems

    Scanned text is not clear. Perform the following steps to clear up the text: Adjust the image brightness in the PaperPort software Settings. Make sure that the scan mode is set to Letter. Recalibrate the HP LaserJet Companion. For information on recalibrating the HP LaserJet Companion, see the “Recalibrating the HP LaserJet Companion”...
  • Page 82 Highlighted annotations are opaque when printed on HP LaserJet 4 printers. The HP LaserJet 4 printer driver has two graphics modes: HP-GL/2 and Raster. For more information on changing the graphics mode to Raster in Windows, see the Windows documentation. For more information on changing the graphics mode to Raster in your printer driver, see the documentation that came with your printer.
  • Page 83: Links In The Paperport Software Do Not Appear

    Links in the PaperPort Software Do Not Appear Application link does not appear on the PaperPort desktop. If the link is to an e-mail application, see the “Missing E-mail Links” section later in this chapter for more information. If the link is to another type of application, go to appendix A to verify that the application is supported by the PaperPort software.
  • Page 84: Import And Export File Problems

    A high percentage of incorrect characters appears in an item that was converted with the OCR link. The accuracy of the OCR link depends on the quality, size, and structure of the original document and on the quality of the scan itself. To obtain the best possible results when using the OCR link, choose a scan setting specific to text and do the following: Process only pages that have crisp, clear text.
  • Page 85: Missing E-Mail Links

    Missing E-mail Links Lotus Notes link icon does not appear. The link to Lotus Notes requires the file NOTES.EXE. The path to this file must be typed in the LOTUS.INI file. To make sure that the Lotus Notes icon appears, do the following: Check that the file LOTUS.INI exists in your Windows directory.
  • Page 86 Microsoft Mail link icon does not appear. The Microsoft Mail link requires the file MAPI.DLL. Check the following items to verify this file is in the correct place: Make sure that the path to this file, which is usually C:\MSMAIL, is included in the path statement in your AUTOEXEC.BAT file.
  • Page 87: Error Messages

    Error Messages When a problem occurs, an error message may be displayed which indicates the type of problem. This section explains what to do if you see one of these messages. Message Category Recommended Action An unsuccessful application exit has left General This can occur if your computer “hangs”...
  • Page 88 Message Category Recommended Action PaperPort cannot read page <N> of the file Disk and File An item or a page in a stack can be damaged if your <file name> because the page is damaged. computer is shut down while the PaperPort software is running or if the PaperPort software is shut down in any way other than by a normal exit.
  • Page 89 Message Category Recommended Action PaperPort is currently busy and cannot General Close any open PaperPort software dialog boxes and try accept the printed item. Please close any again. open PaperPort dialog boxes before trying again. PaperPort is currently busy and cannot General Close any open PaperPort software dialog boxes and try complete this operation.
  • Page 90: Paperport Software Specifications

    Specifications PaperPort Software Specifications Input HP LaserJet Companion Printer Optical resolution 300 dpi Accessory Scanning modes OCR, Fax text: 300 dots per inch (dpi), 1 bit per pixel (bpp), thresholded Fax drawing: 300 dpi, 1 bpp, dithered Business Card: 300 dpi, 4 bpp Sketch (line art): 150 dpi, 4 bpp Edit image: 150 dpi, 8 bpp Custom: 150 or 300 dpi;...
  • Page 91: Hp Laserjet Companion Hardware Specifications

    HP LaserJet Companion Hardware Specifications Output Scanning Resolution 300 dpi Item Sizes Maximum 8.5 x 30 inches (21.6 x 76.2 cm) Minimum 2 x 3.5 inches (5.1 x 8.9 cm) HP LaserJet Companion Dimensions Height 5.98 inches (15.2 cm) closed 7.13 inches (19.0 cm) paper tray open 13.19 inches (33.6 cm) paper tray open and paper supports extended...
  • Page 92: Product Safety Specifications

    Product Safety Specifications The product meets the following specifications: UL 1950, Third Edition CAN/CSA C22.2 No. 950-95 IEC 950:1991 +A1:1992 + A2:1993 + A3:1994 CENELEC EN 60950:1992 + Am1:1992 + Am2:1993 + Am3:1994 EMKO-TSE (74-SEC) 207/94 IEC 825-1:1996 (Class 1 LED) CENELEC EN 60825-1:1994 (Class 1 LED) NOM-019-SCFI-1993 German Noise Declaration...
  • Page 93: Declaration Of Conformity

    Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard Gmbh, Department HQ-TRE/Standards Europe, Herrenberger Strasse 130, D-71034 Boblingen (FAX: +49-7031-14-3143) USA Contact: Product Relations Manager, Hewlett-Packard Company, P .O. Box 15 Mail Stop 160, Boise ID 83707-0015 (Phone: 208-396-6000) A-4 Specifications...
  • Page 94: B Warranty And Support Information

    Warranty and Support Information Hewlett-Packard Limited Warranty Statement HP LaserJet Companion Printer One-year limited warranty Accessory 1. HP warrants to you, the end-user customer, that HP hardware, accessories and supplies, will be free from defects in materials and workmanship after the date of purchase, for the period specified above. If HP receives notice of such defects during the warranty period, HP will, at its option, either repair or replace products which prove to be defective.
  • Page 95: Worldwide Hp Sales And Service Offices

    Fax: (32 2) 763-06-13 Fax: (55 31) 221-8836 Fax: (43) 1-25 000-444 Canada: China: Czech Republic: Hewlett-Packard (Canada) Ltd. China Hewlett-Packard Co. Ltd. Hewlett-Packard S.R.O. 17500 Trans Canada Highway Level 5, West Wing Office Novodvorská 82 South Service Road China World Trade Center CZ-14200 Praha 4 Kirkland, Québec H9J 2X8...
  • Page 96 Japan: Korea: Latin American Headquarters: Hewlett-Packard Japan, Ltd. Hewlett-Packard Korea 5200 Blue Lagoon Drive 3-29-21 Takaido-higashi 25-12, SHP House Suite 950 Suginami-ku, Tokyo 168 Yoido-dong, Youngdeungpo-ku Miami, FL 33126 Phone: (81 3) 3331-6111 Seoul 150-010 U.S.A. Fax: (81 3) 3335-1478...
  • Page 97 Extended Warranty Support Contact: (66 2) 661-3900/1/2 ext 5125 Customer Information Center: (66 2) 661-3900/1/2 ext 3232 Venezuela: Hewlett-Packard de Venezuela CA Los Ruices Norte 3A Transversal Edificio Segre Caracas 1071 Phone: (58 2) 239 42 44 Fax: (58 2) 239 30 80...
  • Page 98 INDEX Arrange button 2-3 arranging, items 2-9 Actual Size display 2-15 Add Freehand Annotation icon 4-1 arrows, freehand annotation 4-5 Add Highlighting icon 4-1 adding 4-6 Add Line or Arrow icon 4-1 files 5-1 Add Sticky Note icon 4-1 Add Text annotations 4-8 attached files 6-3 Add Text icon 4-1 automatic document feeder 2-10...
  • Page 99 error messages link 7-15 closing PaperPort, error message 7-15 codes, formatting problems 7-10 image error message 7-15 collate copies 3-6 data 7-16 date, searching by 5-4 color DaVinci e-mail problems 7-13 annotations 4-7 image 2-14 DCX file format 5-1 printing to PaperPort 5-3 dealers B-2 declaration of conformity A-4 Color Screen option 2-4...
  • Page 100 1-2 grayscale 2-15, 3-2, 3-14, 5-3 troubleshooting 7-10 guides, paper 1-4 fax links troubleshooting 7-10 using 3-8 Hand tool 4-1 Hewlett-Packard, sales and service B-2 features hiding HP LaserJet Companion 1-1 PaperPort 2-1 annotations 4-9 feed mechanism 3-1 elements 2-5...
  • Page 101 finding 5-4 link 6-1 image sensor flipping 2-6 cleaning 7-6 highlighting 4-4 moving 2-9 identifying 1-4 new 4-6 Image Sensor Roller 1-4 images OLE 5-7 acquiring 6-3 organizing 2-10 panning 2-15 black and white 3-2 PaperPort 2-1 color 2-14 enlarging 2-14, 2-15 rotating 2-6 inverting 2-15 saving 2-5...
  • Page 102 OLE 5-7 markups color 4-7 OLE Return button 2-3 editing 4-8 OLE Rtn icon 2-3 One-Minute Guide 1-10 fonts 4-7 online help, PaperPort software 1-10 point size 4-7 style 4-7 operating tasks 3-1 matching fields, search criteria 5-5 operation, troubleshooting 7-3 options MAX file format 5-1 Maximize Window at Startup option 2-4...
  • Page 103 parts, HP LaserJet Companion 1-3 Paper Pick Roller 1-4 Paper Release Lever pasting identifying for paper 1-5 annotations 4-9 between applications 4-2 using 7-4 error message 7-14 Paper Supports 1-4 Paper Tray 1-4, 3-1 graphics 4-6 Paper Width slider 3-13 selections 2-14 PC Paintbrush files 5-1 PaperPort...
  • Page 104 items 2-10 RAM (Random Access Memory) 1-2 newsprint 7-6 Random Access Memory (RAM) 1-2 quality 3-13, 7-5, 7-8 tips 3-7 Raster 7-9 to computer 3-7 reading documents 1-1 to HP LaserJet Companion Copier 3-4 faxes 3-8 to printer 3-2 screen, color 2-4 recalibrating 7-5, 7-7 scroll arrows 3-5 receiving e-mail 6-3...
  • Page 105 search options 5-5 Spreadsheet link icon 6-1 Stack button 2-3 Summary Information 2-13 Stack icon 2-3 To PC button 1-4 To PC connector 1-5 Stack Selected Items command 2-10 To Printer button 1-4 stacks copying pages 2-13 To Printer connector 1-5 creating 2-10 Tool Bar 4-1 Tool Palette...
  • Page 106 word processing applications 3-11 PaperPort link 3-11 Word Processor link icon 6-1 word processor links configuring 7-10 troubleshooting 7-10 WordPerfect Office 7-13 words, whole, search criteria 5-5 World Wide Web 5-1 worldwide sales and service B-2 Zoom Navigator 2-14, 2-15 Index-9...
  • Page 107 Index-10...
  • Page 108 Quickstart Setup Your HP LaserJet Companion goes between your computer and printer as shown here. Please read the complete installation instructions inside. Copyright ©1997 Hewlett-Packard Company Printed in USA 5/97...

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Laserjet companionC3989a

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