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IBM VIAVOICE 10-PRO USB EDITION User Manual

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  Summary of Contents for IBM VIAVOICE 10-PRO USB EDITION

  • Page 1 ® ® ® ViaVoice for Windows Pro USB Edition User’s Guide Release 10...
  • Page 2 Note Before using this information and the product it supports, be sure to read the information in Appendix B, “Notices” on page 139. First Edition (2003) This edition applies to version 1, release 10, modification 0 of IBM ViaVoice for Windows Pro USB Edition US/UK English (program number 5724-C96) and to all subsequent releases and modifications until otherwise indicated in new editions.
  • Page 3: Table Of Contents

    Contents Welcome to ViaVoice . vii Dictating numbers in the UK English version US English and UK English are both of ViaVoice . . 37 described in this book . . ix Currency . . 37 Conventions in this book . Dates .
  • Page 4 Time of day . . 55 Chapter 10. Using the Internet and E-mail Internet Explorer . . 91 Dictating numbers in number mode . . 55 Spelling words in spell mode . . 55 Working with e-mail . . 92 Saying commands while dictating.
  • Page 5 Chapter 13. Creating macros . . 117 How do I troubleshoot a problem? . . 131 Creating a dictation macro . . 117 Creating a macro template . . 119 Appendix A. Frequently used commands Before you start . 119 in dictation .
  • Page 6 ViaVoice for Windows Pro USB Edition...
  • Page 7: Welcome To Viavoice

    Welcome to ViaVoice IBM ViaVoice will change the way you use your computer. You can now dictate text and control your computer by voice. Imagine yourself sitting at your computer, composing a letter to a friend. Say "Dictate to SpeakPad". ViaVoice’s word processor opens, and you dictate the letter using normal speech.
  • Page 8 v Use SpeakPad, described in Chapter 4, to dictate your documents and letters. A word of advice: make sure you’ve gone through Chapter 2, mentioned above, before turning to this chapter. v Do you prefer using Microsoft ® Word? Chapter 5 gives you the complete picture on dictating into Word 97, Word 2000, or Word 2002.
  • Page 9: Us English And Uk English Are Both Described In This Book

    US English and UK English are both described in this book This book contains information on using ViaVoice in both UK English and US English. You will select one of these languages to install on your computer. Make sure you use the appropriate information in this book for the installed language.
  • Page 10: Conventions In This Book

    Conventions in this book Please note the following textual and graphical conventions used in this book. Commands and words that you say to Say "Capitalize this". your computer are shown in bold within Say "What Can I Say for Desktop". double quotation marks.
  • Page 11: Chapter 1. Setting Up Your Speech System

    Chapter 1. Setting up your speech system This chapter describes how to install ViaVoice on your computer and then set up your sound system. You should allow 30–45 minutes to complete the procedures in this chapter: v Install ViaVoice from the CD-ROM that comes in your package. v Set up your audio system.
  • Page 12: Installing The Viavoice Software

    Installing the ViaVoice software 1. Insert the ViaVoice CD in your CD-ROM drive to start the installation program. If it does not start automatically, do the following: a. Click Start > Run from the Windows taskbar. b. Type d:\setup (where d is your CD-ROM drive). c.
  • Page 13 User Information—Type your name and company name, if appropriate. Click Next when you have finished. Chapter 1. Setting up your speech system...
  • Page 14 Installation Options—Select the Installation Options. To clear an option, click on the check mark in the box. Select to install ViaVoice support for Microsoft Office. This option is only available if you have Microsoft Office 97, Office 2000, or Office XP programs installed on your computer.
  • Page 15 Setup Complete—This window indicates that you have successfully installed the software. Chapter 1. Setting up your speech system...
  • Page 16: Setting Up Your Microphone And Audio System

    Setting up your microphone and audio system Woodrow appears if you placed VoiceCenter in your StartUp folder. If Woodrow does not appear, start VoiceCenter by clicking Start > Programs > IBM ViaVoice VoiceCenter. Woodrow gives you a short presentation. (To skip this presentation, right-click on Woodrow and then select Hide.) Then, the Audio Setup Wizard starts to help you set up the microphone and audio system so you can get started with ViaVoice.
  • Page 17 Audio Setup Wizard—This wizard presents several windows to help you set up your microphone. We recommend that you use the microphone that comes with ViaVoice until you are thoroughly comfortable with your speech system. 1. If you have not already done so, remove the microphone and its equipment from the package: v The microphone itself v One or more plugs and USB adapters...
  • Page 18: Creating A Voice Model

    During these tests, the Audio Setup Wizard might display information windows or even start your Web browser to display a ViaVoice-related Web page. Use the information proposed by the wizard to solve any difficulty you might encounter during Audio Setup. ViaVoice needs these tests to be completed successfully to set up your system properly.
  • Page 19 When you have finished reading this text aloud, ViaVoice displays the Analyzing My Voice window. Here you can choose what to do next. Record my voice This is the recommended choice. Recording your voice requires about 10 to 30 minutes and significantly increases the recognition accuracy of ViaVoice.
  • Page 20: Analyzing Your Voice

    Analyzing your voice After selecting Record my voice and clicking Next, ViaVoice displays the Choosing a Story window. Select the story that you want to read aloud for analyzing your voice. If the story you want has two Parts, select Part 1 first. Read the story aloud using your normal speaking voice.
  • Page 21 You see this window after clicking Analyze. Wait until ViaVoice has fully processed your recording before turning off your computer or working with other processing-intensive programs. Chapter 1. Setting up your speech system...
  • Page 22: Analyzing Your Documents

    Analyzing your documents You can get a head start on dictation by having ViaVoice analyze your existing document files. ViaVoice can analyze Word document files (DOC), Rich Text Format files (RTF), text files (TXT) and HTML document files (HTM, HTML). The User Wizard displays this window so that you can make these files available for analysis: When ViaVoice analyzes your files, it identifies words that are not in its base...
  • Page 23: Troubleshooting Setup Problems

    Troubleshooting setup problems Before you can obtain satisfactory results with ViaVoice, you must install the ViaVoice software, set up your microphone and audio system properly and create a model of your voice. The procedures for doing these successfully were described above. If you are unable to solve a setup problem, look for it in this section and carry out the suggested corrective action.
  • Page 24: Poor Recognition

    different microphone, it must be one listed at http://www.scansoft.com.com/viavoice on the Internet. You can also see a list of supported microphones during Audio Setup. When setting up your microphone, select Other microphone as the type of microphone you are using, then click the Other microphones button to see the list of supported microphones.
  • Page 25 someone while the microphone is on, ViaVoice will capture your conversation and not recognize your words as part of the story. Hesitation noises like 'um' or 'uh', coughing and 'slips of the tongue' are picked up as words. If a word can be pronounced more than one way—like 'thuh' and 'thee' for the word the—try both pronunciations.
  • Page 26 ViaVoice for Windows Pro USB Edition...
  • Page 27: Chapter 2. The Magic Of Dictating With Viavoice

    Chapter 2. The magic of dictating with ViaVoice Congratulations! You have successfully set up your speech system and are now ready to practice dictation with SpeakPad, the speech-enabled word processor in ViaVoice. We should first establish a few guidelines to help you get started. v If you have not used speech recognition before, relax! Talking to your computer is fun and easy.
  • Page 28: Practice Dictating

    Practice dictating 1. If VoiceCenter is not on your screen, start it by clicking Start > Programs > IBM ViaVoice VoiceCenter. 2. Click the ViaVoice menu button on the far left side of the VoiceCenter, then select Dictate To and click SpeakPad. SpeakPad opens.
  • Page 29 5. The text appears in the SpeakPad window. It should look like this: Congratulations, you have successfully dictated for the first time! This being your first dictation, your text probably contains some recognition errors. Your next step is to learn how to identify these errors, so please go to the next section.
  • Page 30: Finding Recognition Errors

    Finding recognition errors After dictating a paragraph or so of text, you should correct any recognition errors you find in it. Recognition errors are words that ViaVoice understood in error for the words you said. Several types of recognition errors can occur: Type of error Examples Causes...
  • Page 31: Correcting Errors

    Correcting errors Correcting recognition errors is easy! Just go through these instructions and correct any errors you find in your practice dictation. See “Troubleshooting dictation problems” on page 24 if you have recurring problems while practicing. Try re-dictating your text before correction Before correcting the recognition errors, read your text to see if you’re happy with it.
  • Page 32: Removing Inserted Words

    When correcting errors, you should correct words to what you actually said, not to words you meant to say. If you find unwanted words because of a 'slip of the tongue' or because you did not speak clearly, delete them directly from SpeakPad, then put the cursor at the right location and dictate what you want.
  • Page 33: Next Steps After Correction

    Next steps after correction After correcting the recognition errors, remove the text from the SpeakPad dictation window and dictate the same practice text again. You should find that ViaVoice understands your words better. Should you continue to get recognition errors in your text, correct them following the guidelines above, then try dictating again.
  • Page 34: Analyzing My Documents

    To learn more about SpeakPad and dictating, see Chapter 4, “Dictating into SpeakPad” on page 33, or see Chapter 5, “Dictating into Microsoft Word” on page 47 if you want to dictate in Word 97, Word 2000, or Word 2002. To learn more about Correction, see Chapter 6, “Correcting your dictation”...
  • Page 35 At the User tab in the Voice model field you will see either 'US English' or 'UK English'. If you find that you are using the wrong language version, uninstall the program and install the correct language version. When practicing, don’t say anything except the words in the text. Hesitation noises or comments spoken aloud to neighbours will appear in your text.
  • Page 36 Do not eat, drink or smoke while trying to dictate. If you have a bad cold or sore throat, consider practicing after your voice has returned to normal. ViaVoice for Windows Pro USB Edition...
  • Page 37: Chapter 3. Introducing Voicecenter

    Chapter 3. Introducing VoiceCenter It’s worthwhile getting familiar with VoiceCenter, the control center of ViaVoice. This chapter describes how you use VoiceCenter to control your spoken interactions with your computer. If you chose to place VoiceCenter in your StartUp folder during installation, VoiceCenter starts when you start your computer.
  • Page 38: Voicecenter Components

    VoiceCenter components The ViaVoice button gives you access to the ViaVoice menu, which is described in “ViaVoice menu” on page 30. To see the menu, click the button, or say "ViaVoice Menu" when the microphone is on. The microphone is on. When it is on, speech is enabled, and you can use your voice to dictate and navigate.
  • Page 39 Click the Help button to access VoiceCenter help. Or, say "VoiceCenter help". Check the user-information area to make sure your own user name is selected before you start using ViaVoice. Each user has personal speech files—voice models, personal vocabulary, language and ViaVoice Options—which ViaVoice uses and updates while the user is dictating and correcting.
  • Page 40: Viavoice Menu

    ViaVoice menu Say "ViaVoice menu", or click the ViaVoice button, to display the ViaVoice menu. From there, you can access all features and tools available from the menu or from sub-menus (shown below). ViaVoice for Windows Pro USB Edition...
  • Page 41 To create a document with your voice, select a dictation application from the Dictate To menu. Say "Dictate to SpeakPad" or "Dictate to Word" (if Word is on your computer and Microsoft Office support has been installed). Say "Dictate Directly" to dictate to the application that has focus on your desktop.
  • Page 42 To set up your microphone or audio input device to work with ViaVoice, or to adjust settings, select Audio Setup from the ViaVoice menu. Run Audio Setup whenever: v The acoustics of your work area have changed. v You have changed your microphone. v You have installed a new sound card or changed your computer.
  • Page 43: Chapter 4. Dictating Into Speakpad

    Chapter 4. Dictating into SpeakPad ViaVoice provides a speech-enabled word processor called SpeakPad into which you can dictate your correspondence, e-mail and documents. This chapter describes how to use SpeakPad to create documents by voice. If you have not already done so, please practice dictating into SpeakPad as described in Chapter 2, “The magic of dictating with ViaVoice”...
  • Page 44: Speakpad Menus And Buttons

    SpeakPad menus and buttons ViaVoice provides menu items and icons to support dictation into SpeakPad. Click Dictation, or say "Dictation", to access the Dictation menu. The following options are available: v Transcribe from Audio file — Select this to have ViaVoice transcribe an audio file to SpeakPad.
  • Page 45 To transfer text to another application, open the application and make sure you can see its window on your desktop. Then click the Select Target Window button on the SpeakPad toolbar to display the Select Target Application window. Click and drag the selection pointer—the little arrow in the middle of the window—to your target window, then click OK.
  • Page 46: General Hints And Tips

    General hints and tips Keep these things in mind whenever you dictate: v Nearly everything you say into the microphone gets recognized as text or an action to carry out—a text format, a cursor movement or a file-save, file-close command. When your words are not recognized, you’ll see a message to this effect in the VoiceCenter status area.
  • Page 47: Dictating Numbers In The Us English Version Of Viavoice

    Dictating numbers in the US English version of ViaVoice When dictating, say numbers as you naturally say them. ViaVoice formats numbers such as dates, money, time, and ordinal and cardinal numbers. For example, to dictate $589, simply say "five hundred eighty-nine dollars". Currency To get $350.10, say "three hundred and fifty dollars and ten cents".
  • Page 48: Decimals

    To get 25/12/2000, say "Twenty-five SLASH twelve SLASH two-thousand". Decimals To get 3.7, say "three point seven". Ordinals To get 53rd, say "fifty-third". Long numbers To get 1200, say "twelve hundred". To get 13,111, say "thirteen thousand one hundred and eleven". To get 1147356, say "one one four seven three five six".
  • Page 49: Saying Commands While Dictating

    alphabet, shown on your Command Reference card, to spell words. The digits 0 to 9 and the special characters shown on the card may also be spoken in spell mode. To exit spell mode and continue with normal dictation, say "Return" or "Cancel".
  • Page 50: Text-Editing Commands

    Text-editing commands You can select text and move the cursor using text-editing commands, such v Say "Next line" to move the cursor to the next line. v Say "Select <text>", where <text> is the word or phrase to select. v Say "Select this" to select text at the cursor location. v Say "Scratch that"...
  • Page 51 v Enforce the Attention word, such as 'Computer', before each command. To do this, select the Attention word required check box on the Dictation tab in ViaVoice Options. Once that is set, you must start every command with the Attention word, such as "Computer select this". Do not pause between the Attention word and the rest of the command.
  • Page 52: Dictating E-Mail User Ids And Urls

    Dictating e-mail user IDs and URLs If the e-mail user ID is composed of commonly used words (for example, Barbara_Jones@IBM.com), try dictating it like this: "Barbara UNDERSCORE Jones AT-SIGN ibm DOT com". If it contains unusual words or characters, like MyM8@xenia.net, say a combination of words and spelled letters, like this: "BEGIN SPELL Capital-M-y-Capital-M-8 AT-SIGN x-e-n-i-a DOT n-e-t".
  • Page 53: Transferring Your Dictation To Another Application

    Transferring your dictation to another application The transfer function is the easiest and quickest way to copy your dictated document from SpeakPad to another text-based application. To maximize your recognition accuracy, you should transfer your dictated document only after you have corrected the recognition errors in it, as described in Chapter 6, “Correcting your dictation”...
  • Page 54: Saving Your Dictation In Speakpad

    Saving your dictation in SpeakPad Before saving your dictation, decide if you want it saved as a recorded speech session, which is your dictated text along with recorded audio of the dictated words, or saved simply as text. To maximize your recognition accuracy, correct errors in your dictated document before saving it.
  • Page 55: Finding New Words In Your Document

    Finding new words in your document ViaVoice analyzes your text for new words when you save a document in SpeakPad. When you close SpeakPad, ViaVoice displays a list of all new words found in your document. You may then elect to add them to your personal vocabulary so that they are recognized in future dictations.
  • Page 56 ViaVoice for Windows Pro USB Edition...
  • Page 57: Chapter 5. Dictating Into Microsoft Word

    Chapter 5. Dictating into Microsoft Word This chapter describes how to use Microsoft Word 97, Word 2000, or Word 2002 to create documents by voice. If you do not already have Word on your computer, install it before continuing with this chapter. Alternatively, go to Chapter 2, “The magic of dictating with ViaVoice”...
  • Page 58: Try Your First Dictation Into Word

    To disable Word support temporarily, hold down the Shift key while Word is starting. Otherwise, ViaVoice Word Support starts whenever you start Word. Try your first dictation into Word 1. Say "Dictate to Word". The Word document window is displayed and the microphone is turned on.
  • Page 59 5. The text appears in the Word document window. It should look like this: 6. Save this document and correct errors later, when you read Chapter 6, “Correcting your dictation” on page 65. When saving a document for correction later, always save the speech-session data when you are prompted to do so.
  • Page 60: Viavoice Menus And Buttons In Word

    ViaVoice menus and buttons in Word Select Dictate to > Word from the ViaVoice menu, or say "Dictate to Word". You can begin dictating when the Word document window opens. ViaVoice provides additional menu items and icons as part of its dictation support.
  • Page 61 Click Dictation, or say "Dictation", to access the Dictation menu. The following options are available: v Show Correction window — Opens the Correction window for correcting recognition errors in your dictation. v Playback — Allows you to hear your dictation. You can highlight up to 1,000 words for playback.
  • Page 62: General Hints And Tips

    General hints and tips Keep these things in mind whenever you dictate: v Nearly everything you say into the microphone gets recognized as text or an action to carry out—a text format, a cursor movement or a file-save, file-close command. When your words are not recognized, you’ll see a message to this effect in the VoiceCenter status area.
  • Page 63: Dictating Numbers In The Us English Version Of Viavoice

    Incidentally, if you pause just to collect your thoughts, ViaVoice will expect to hear a command. If the next words you say are not a command that ViaVoice recognizes, it types your words as text. v If you find that ViaVoice does not recognize your commands, you can begin every command with an Attention word, which signals that you are about to say a command.
  • Page 64: Long Numbers

    Long numbers To get 1200, say "twelve hundred". To get 13,111, say "thirteen thousand one hundred and eleven". To get 1147356, say "eleven forty-seven thirty-five six" (in pairs or single digits). Time of day To get 10:30 am, say "ten thirty A M", without punctuation. Dictating numbers in the UK English version of ViaVoice When dictating, say numbers as you naturally say them.
  • Page 65: Time Of Day

    Time of day To get 10:30am, say "ten thirty A M", without punctuation. To get 14:30, say "fourteen COLON NOSPACE thirty". To get 9 o’clock, say "nine o’clock". Dictating numbers in number mode To improve the recognition of digits and numbers in your text, particularly when you want to dictate long sequences of numbers like credit-card numbers, enter number mode during dictation.
  • Page 66: Saying Commands While Dictating

    Saying commands while dictating You can say commands to navigate through the text of your dictation and work with your Word document. Pause briefly before and after you say a voice command. However, do not pause while you are saying the words of the command itself.
  • Page 67: Bullet Lists

    Bullet lists Create an unordered list with "bullet" symbols by dictating words, phrases or sentences on their own lines, then highlight the text and say "Bullets". Just say their names Generally, you can operate menus, lists and buttons by saying the name you see on them.
  • Page 68 the Attention word, such as "Computer select this". Do not pause between the Attention word and the rest of the command. You can add multiple Attention words from the Command Sets tab in ViaVoice Options. When you deselect a command set, ViaVoice does not recognize the commands in that command set.
  • Page 69: Dictating E-Mail User Ids And Urls

    Dictating e-mail user IDs and URLs If the e-mail user ID is composed of commonly used words (for example, Barbara_Jones@IBM.com), try dictating it like this: "Barbara UNDERSCORE Jones AT-SIGN ibm DOT com". If it contains unusual words or characters, like MyM8@xenia.net, say a combination of words and spelled letters, like this: "BEGIN SPELL Capital-M-y-Capital-M-8 AT-SIGN x-e-n-i-a DOT n-e-t".
  • Page 70: Saving Your Dictation

    Saving your dictation Before saving your dictation, decide if you want to save your dictation as a recorded speech session, which is your dictated text along with recorded audio of the dictated words, or simply as text. Although the speech-session data uses a large amount of storage on your disk—approximately 750 KB for every minute of dictation—you should save this data if you plan to continue dictating your document or, alternatively, want to correct and edit the document later.
  • Page 71: Finding New Words In Your Document

    Finding new words in your document ViaVoice analyzes your text for new words when you save a document in Word. When you close the document, ViaVoice displays a list of all new words in your document. You may then elect to add them to your personal vocabulary so that they are recognized in future dictations.
  • Page 72: Creating Viavoice Documents

    Creating ViaVoice Documents The following describes how to create a ViaVoice Document from an existing template with ViaVoice Bookmarks. ViaVoice Bookmarks help you navigate through your documents with your voice. Before creating a ViaVoice Document, enable the ViaVoice Documents command set from the Command Sets tab in ViaVoice Options. Then follow these instructions to create your own ViaVoice Document.
  • Page 73: Creating Viavoice Templates

    Creating ViaVoice Templates The following steps describe how to create a ViaVoice Document Template (DOT) using ViaVoice Bookmarks. You can use your new template file to create ViaVoice Documents, or you can use the templates that are included with ViaVoice. Look in the Templates view in the What Can I Say window for a list of templates.
  • Page 74: Using Viavoice Bookmarks

    Using ViaVoice Bookmarks ViaVoice Bookmarks help you navigate through your documents with your voice by adding a voice command to your bookmarks. If Microsoft Outlook is installed and you have added Contacts information, you can insert your Contact-list information and associate it with a ViaVoice Bookmark. Before you create a ViaVoice Bookmark, you need to enable the ViaVoice Documents command set from the Command Sets tab in ViaVoice Options.
  • Page 75: Chapter 6. Correcting Your Dictation

    Chapter 6. Correcting your dictation As you begin using ViaVoice, you might say words that are not in the vocabulary, or ViaVoice might simply not understand words that you say. These result in recognition errors—misrecognized words—in your dictated text. This chapter describes correction, the most important thing you can do to help ViaVoice understand the words you say when dictating.
  • Page 76: Using The Correction Window

    Using the Correction window When the microphone is turned on, say "Show Correction window". You can use the Correction window to correct the misrecognized words while you are dictating text. Each time you use the Correction window, ViaVoice updates your personal voice model, which improves future recognition. The following are components found on the Correction window.
  • Page 77 The following describes the buttons on the Correction window. Pinned/Unpinned Thumbtack — When it is pinned, the Thumbtack button keeps the Correction window in the same place during correction. When the button is unpinned, the Correction window "tracks" to the words being corrected.
  • Page 78: Correcting By Voice

    Correcting by voice The following describes how to correct a misrecognized word in a dictated document in the SpeakPad window. 1. Select the word or phrase to correct by saying "Correct <text>". In this example, say "Correct learned". (If the wrong occurrence of the word or phrase is selected, say "Try Again", and ViaVoice selects the next occurrence.) If you want to hear what you actually said for the word or phrase, say "Play this".
  • Page 79: Correcting Words By Typing

    3. If re-dictating the word or phrase did not work, say "Scratch that" to get the original text back. Then, click the word-display field in the Correction window, and type the word or phrase you actually said. If the word is the first word of a sentence, you do not have to capitalize it—ViaVoice does that for you automatically.
  • Page 80: Delayed Correction

    v If the correct words are not in the list of alternate words, try dictating the word or phrase again. If this works, then you can continue proofreading. v If dictating the word does not work, say "Scratch that" to get the original text back.
  • Page 81: Delegated Correction

    Delegated correction If someone has delegated correction of a previously saved, dictated speech session to you, you can retype, re-dictate, add dictation or use the Correction window and your voice to correct text. You can even save the speech session and continue correction later.
  • Page 82 ViaVoice for Windows Pro USB Edition...
  • Page 83: Chapter 7. Dictating To Your Applications

    Chapter 7. Dictating to your applications This chapter describes how to dictate directly into virtually any Windows application that accepts text. You can dictate directly into text fields, text boxes in dialog windows and in table cells—virtually anywhere where text can be entered from the keyboard. Almost all dictation capabilities available in SpeakPad are also available in Direct Dictation.
  • Page 84: Using Auto-Start Dictation

    If you pause dictation for some reason (to navigate to another field, for example) you can resume dictation by navigating (shifting focus) back to your original text window. You can have many text windows open at the same time—all enabled for direct dictation. ViaVoice suspends direct dictation automatically when focus is not on a valid text field.
  • Page 85: Chapter 8. What Can I Say

    Chapter 8. What Can I Say This chapter describes the What Can I Say window. This window lists the commands you can say to do routine computer tasks you once did with keyboard and mouse. Many of the voice commands described in this chapter work only if you have installed ViaVoice on Windows 98 Second Edition, Windows Me, or Windows XP Home and Professional Edition.
  • Page 86: Views

    Views Commands are displayed in the What Can I Say window in groups called views. v All Commands — This view lists commands that you can see and also those that are not readily visible. For example, menu names are not listed in the other views, but you find them in the All Commands view.
  • Page 87 v Dictation — Say "What Can I Say for Dictation" to view the commands for dictation. This view appears in the list only when the focus window is a program into which you can dictate. v E-mail — Say "What Can I Say for E-mail" to view commands for composing and sending e-mail.
  • Page 88: Interacting With What Can I Say

    Interacting with What Can I Say You can navigate the What Can I Say window by saying commands or by using the mouse or keyboard. The What Can I Say window must be active when saying commands. Voice Mouse Keyboard Top of list Home Move down <1 to 20>...
  • Page 89: Changing Views

    Changing views The command for changing the view depends on whether you are in What Can I Say or in a program. v In What Can I Say, say the name of the view you want to see. v If you are in another program, say "What Can I Say for Text Editing", "What Can I Say for Active Program"...
  • Page 90 To require the Attention word to be spoken before commands, go to the Dictation tab in ViaVoice Options and make sure the Required check box is ticked. (See “Setting dictation options” on page 111.) When the Attention word is specified as "required", you must say it as the first word before every command, even commands like "Microphone off".
  • Page 91: Training A Command

    Training a command Whenever ViaVoice has trouble recognizing your pronunciation of a command, you can train the command in What Can I Say. Training means recording a pronunciation of the command. This teaches ViaVoice how you pronounce a command, thus improving recognition accuracy. Some commands have pronunciations that ViaVoice does not know.
  • Page 92 ViaVoice for Windows Pro USB Edition...
  • Page 93: Chapter 9. Using Natural Commands

    Chapter 9. Using natural commands Natural commands are voice commands that enable you to use a flexible style and everyday language to perform common word-processing and spreadsheet tasks. This chapter describes the natural commands that you use with the following Microsoft programs: v Word 97, Word 2000, or Word 2002 v Excel 97, Excel 2000, or Excel 2002 v Outlook 97, Outlook 98, Outlook 2000, or Outlook 2002...
  • Page 94 Say the Attention word Pause slightly before you say the command. Then, finish saying the command with no pauses. Say an Action The first word after 'Computer' must be an action verb to specify the task you want the computer to perform. To view the available actions, say "What Can I Say for Natural Commands".
  • Page 95: Using Commands That Have Variables

    Using commands that have variables Remember to say "What Can I Say for Natural Commands" to view examples of natural commands. Words or phrases in angle brackets in the What Can I Say window, like <select text>, represent a variable in the command. When you say the command, substitute a word or phrase for the variable.
  • Page 96: Word

    v Look in the Natural Commands view of the What Can I Say window for suggestions. Or, say "How Do I Say <action>". For example, to see examples of commands that you can use to select text in your document, say "How Do I Say Select text".
  • Page 97: Excel

    v Every time you press Enter or say "New Paragraph" in your Word document, Word inserts a paragraph marker and counts this as a paragraph. To see your paragraph markers, select on the Microsoft Word Standard toolbar. When you say "Computer select the first three paragraphs", and you have a paragraph marker between paragraphs of text, ViaVoice will select the first paragraph, the empty line and the second paragraph.
  • Page 98 The following table shows a list of common Excel actions and a sample natural command for that action. Task Sample Command Copy "Copy from A3 to B5" Paste "Paste here" Move "Move right three cells" Undo "Undo the last three actions" Redo "Redo the last action"...
  • Page 99: Outlook

    Outlook You can say natural commands only if the particular command set is enabled for Microsoft Outlook. The natural commands for Outlook are enabled when you select the command set. Follow these instructions to enable the command set. 1. From the ViaVoice menu, select User Options. 2.
  • Page 100 Using the personal information manager, you can create a meeting, create a new personal contact, create a task and create a Post-it note. Sample commands Tasks "Create a meeting tomorrow at two pm" When you want to schedule an appointment on your calendar, you can: "Create a two hour meeting a week from give the start time;...
  • Page 101: Chapter 10. Using The Internet And E-Mail

    Chapter 10. Using the Internet and E-mail This chapter describes how to navigate the Internet, dictate and send e-mail messages and chat with your voice. You need to ensure that the following prerequisites are met before trying the procedures in this chapter: v You have a connection to the Internet, either by means of an established account with a service provider or through a connection at work.
  • Page 102: Working With E-Mail

    The following navigation commands are available: You say You get Moves back to the previous page "Back" "Forward" Moves forward to the next page, if you have moved back previously "Stop" Stops loading the page "Refresh" Reloads the current page "Home"...
  • Page 103: Checking For E-Mail

    "To <name>" You can specify more than one recipient. For example, "Compose message to Robert and Susan". "cc <name>" Carbon copy one or more recipients. For example, "Compose message to Robert and Susan and cc William". "About <subject>" Include a subject line in your message. For example, "Compose message to Robert and Susan about tomorrow’s celebration".
  • Page 104: America Online (Aol)

    Sample commands Task "Read the note" To have Woodrow read the message, the sender’s name or the subject "Who is it from" "What is it about" "Reply to the note" To respond to the e-mail you have just read. Forwards the e-mail to the person named. "Forward this note to <name>"...
  • Page 105: Dictating In A Chat Room

    8. When you have finished, say "Send now" to send your dictated message. Dictating in a chat room 1. Navigate to your favorite AOL chat room by saying commands or the numbers in Voice Labels. 2. When the window of your chat room appears, say the number of the Voice Label that represents the Message field, or click the field to place your cursor there.
  • Page 106 ViaVoice for Windows Pro USB Edition...
  • Page 107: Chapter 11. Navigating With Your Voice

    Chapter 11. Navigating with your voice You can navigate your desktop and programs with your voice. You can use the mouse, keyboard and voice interchangeably. You should pause briefly before and after each navigation command. The recognized commands appear in VoiceCenter. Generally, you can say the names that you see on menus, lists and buttons to operate them.
  • Page 108: Desktop Commands

    Desktop commands You can say commands to start any program that can be started from the Windows Program menu or from your desktop. When a program is running, you can minimize, maximize, or restore it, and you can move the open window on your screen.
  • Page 109: Say Letters And Numbers

    v Some programs have customized commands available, enabling you to enter expressions in the calculator and commands for using natural language. Programs with toolbars might also have toolbar commands. To see a toolbar command name, position your mouse pointer over the toolbar item.
  • Page 110: Text Editing

    If saying the name of an item fails to select it from a list, try moving the selection bar over the item by a move command, such as "Move up two items". v The command is not available (active) in this program or at this time. For example, the command set might be disabled.
  • Page 111: Positioning The Pointer

    To find the Voice Mouse pointer, say "Where is the mouse". A green circle will identify its location. To view Voice Mouse commands when the Voice Mouse is active, say "What Can I Say for VoiceCenter". Positioning the pointer Say "Move <direction> <distance>", where <direction> can be right, left, up, or down, and <distance>...
  • Page 112 ViaVoice for Windows Pro USB Edition...
  • Page 113: Chapter 12. Customizing Viavoice

    Chapter 12. Customizing ViaVoice This chapter describes how you can tailor ViaVoice for your particular needs and do routine tasks. Use VoiceCenter Options and ViaVoice Options, available from the ViaVoice menu, to perform these tasks. Most of the voice commands in this chapter work only if you have installed ViaVoice on Windows 98 Second Edition, Windows Me, or Windows XP Home and Professional Edition.
  • Page 114: General Tab

    In this view, a command-history box appears when you say a command. You can move this box to other locations on the desktop by dragging and dropping it. Agent view — In this view, VoiceCenter is represented by the agent Brocklee to let you know the status of the microphone.
  • Page 115: Changing The Microphone's Startup State

    Changing the microphone’s startup state Set the behavior of the microphone at the At Startup tab in ViaVoice Options. 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button, and select User Options > ViaVoice Options.
  • Page 116: Creating Additional Voice Models

    Creating additional voice models If you dictate with more than one microphone or in locations with different background noise and acoustics, you should create a voice model with each type of microphone in each location. Here is how to create a voice model: 1.
  • Page 117 3. Click the User tab if that tab is not already on top. 4. Select the vocabulary you want from the Vocabulary drop-down list. (You can have only one vocabulary selected.) 5. To activate a topic, select it from the Topics list, if it is available. 6.
  • Page 118: Changing The Active Vocabulary To Improve Performance (Uk English Version Only)

    Changing the active vocabulary to improve performance (UK English version only) The UK English version of ViaVoice comes with two base vocabularies, one suitable for low-end computers, and one for high-end computers. The high-end vocabulary is more accurate but slower than the low-end vocabulary. Both vocabularies contain the same words.
  • Page 119: Adding A User

    Alternatively, if Continuous General Dictation - Maximum Accuracy (requires 96 MB RAM) is activated, change to the 'Fast' vocabulary when you want ViaVoice to recognize your words more quickly. Adding a user Follow these instructions to add a new user name. 1.
  • Page 120: Backing Up And Restoring User Data

    5. Click Apply to save changes, or click OK to save changes and close ViaVoice Options. Backing up and restoring user data If you use more than one computer, you might want to copy your personal speech files from one computer to another. You do this by backing up your user data on one computer and then restoring the data on the other computer.
  • Page 121: Deleting A User Name Or Voice Model

    Deleting a user name or voice model To delete a user name or a voice model, do the following: 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button and select User Options > ViaVoice Options.
  • Page 122 5. In the Transfer Options box, select the options you want when transferring text from SpeakPad. v Auto select text causes all text in SpeakPad to be selected automatically for transfer v Preserve all line breaks places a carriage return at the end of each line of text being transferred.
  • Page 123: Changing The Appearance Of The Correction Window

    Changing the appearance of the Correction window You can set your personal preferences for how the Correction window appears whenever you correct your dictated documents. 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button and select User Options >...
  • Page 124: Enabling Command Sets

    Enabling command sets You can enable command sets, so that you can speak the commands in them, or disable them to provide more accurate recognition for just the commands you use. 1. Display VoiceCenter if it is not already on your desktop.
  • Page 125: Setting Text-To-Speech Options

    Setting Text-To-Speech options You can select a voice for the ViaVoice agent to use when he is reading text to you. 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button and select User Options >...
  • Page 126: Adjusting Recognition Sensitivity

    Adjusting recognition sensitivity You may adjust sensitivity settings for recognition to obtain better accuracy, depending on the speed of your computer and the background noise in your location. Usually you do not need to adjust these settings. 1. Display VoiceCenter if it is not already on your desktop.
  • Page 127: Chapter 13. Creating Macros

    Chapter 13. Creating macros This chapter describes macros, shortcut commands that you may create for inserting text quickly into your documents or navigating an application. v A dictation macro is a command associated with a block of text that you define.
  • Page 128 The macro is now available and can be used during this or any future dictation. To create a dictation macro using the Dictation Macro Editor, follow these instructions. 1. Plan the steps to create your macro. For example, in Step 7, you have to enter the macro text that will be inserted into your dictation when the macro name is recognized.
  • Page 129: Creating A Macro Template

    11. Click Apply to use the macro for the current session without saving it. The Create Macro window remains open. Or, click Save to save the macro and close the window. Creating a macro template A macro template is a dictation macro that creates a form containing fields that you can fill by speaking.
  • Page 130 2. Type the template name—the name you will say to invoke the template—in the Case-sensitive name field. 3. Type a description of the template in the Description field. 4. Select the Vocabulary where the macro can be used: All, if you want this macro to be active (available) for all vocabularies.
  • Page 131 v In the Edit list entry field, type the first entry of the list and say "Add". Type the next entry and say "Add". v Say "OK" to insert the field into the template text. 7. Create an input field for each Spell field: v Position the cursor to the right of the field in the Template text area, enter a space, and say "New"...
  • Page 132: Creating Navigation Macros

    Creating navigation macros A navigation macro is a voice command that you create for carrying out a task that requires you to perform a series of keystrokes or mouse clicks. You can also add ViaVoice Marks—sound from a wave file or text played back by the agent—to your navigation macros at any time.
  • Page 133: Always Active Macro

    v Cross Program macros are commands that send keystrokes to the active program or object, start new applications and switch focus between running applications. Cross Program macros work only with the programs with which they were created. You cannot use CTRL+ESC, ALT+ESC, Windows-Key or ALT+TAB key combinations in navigation macros.
  • Page 134 1. Open the application that you want to create the macro in. For this example, open Notepad and then minimize it. 2. From the ViaVoice menu, point to Tools, then click Work with Navigation Macros. 3. Click the Edit menu, then click Lists. 4.
  • Page 135: Cross Program Macro

    28. In the Macro Name box, type the word 'at' between '<company>' and '<dollars>', and delete the word 'Stocks'. It should look like this in the Macro Name box: Buy<company>at<dollars>. 29. Click Next and select Exit this Wizard. 30. To test the macro, put focus on Notepad, and say "Buy IBM at $250". It will be displayed as Buy IBM @ $250.
  • Page 136: Creating Viavoice Marks

    20. In the Record dialog, click Stop. 21. Click Next and select Exit this Wizard. 22. To test your macro, open Notepad, say Square root <number> (any number of your choice). Your macro will launch Calculator, calculate the square root of the number you said and paste the result at the cursor position in Notepad.
  • Page 137: Importing And Exporting

    2. From the Navigation Macro Creator dialog, select the macro whose ViaVoice Marks you want to add or modify, . 3. Click the Macro Properties button. Or, from the Edit menu, click Properties. 4. Click the ViaVoice Marks tab. 5. Select the check box to specify when the text audio is to be played: before, after or both.
  • Page 138 ViaVoice for Windows Pro USB Edition...
  • Page 139: Chapter 14. Getting Help

    Chapter 14. Getting help Wherever you are in ViaVoice, you can get online help specific to your current task, menu or dictation application. You can also use Information Central to learn the basics or to get general information. Besides online help, you can also view this User’s Guide and the Command Reference.
  • Page 140: Getting Context-Sensitive Help

    v The Command Reference shows you the commands you can say to get your work done quickly. To see the Command Reference from Information Central, click the Product Support ticket and select Command Reference Card (PDF format). You need Adobe Acrobat Reader to view this document online. v IBM ViaVoice Home Page.
  • Page 141: How Do I Troubleshoot A Problem

    How do I troubleshoot a problem? ViaVoice is a highly accurate speech-recognition product. Sometimes, however, problems can occur that cause your recognition accuracy to be less than it should be. If you find that ViaVoice is not recognizing your words, please follow these suggestions to determine the problem and correct it.
  • Page 142 ViaVoice for Windows Pro USB Edition...
  • Page 143: Appendix A. Frequently Used Commands In Dictation

    Appendix A. Frequently used commands in dictation This appendix describes the commands you can use to place punctuation and symbols in your text. Most of these commands are implemented in ViaVoice as dictation macros. If you do not like the action associated with a particular character, you can change it with the Dictation Macro Editor.
  • Page 144: Symbols And Characters In Dictation

    To get: Say: Action: Semicolon Joins left Symbols and characters in dictation Some symbols and characters have special actions associated with them. These actions are noted in the following table. Joins to digits means that the character is appended to a preceding or following digit without an intervening space. Joins right means that the character is appended to the next word without an intervening space.
  • Page 145: Symbols And Characters In Number Mode

    To get: Say: Action: “ Open quote Joins right Open bracket (US English) Joins right Open square bracket (UK English) Percent sign Joins left Plus sign Joins left and right £ Pound sign (UK English) Joins right Right bracket (UK English) Joins left Right parenthesis (UK English) Joins left...
  • Page 146: Symbols And Characters In Spell Mode

    To get: Say: Pound sign (US English) Number sign (UK English) Open parenthesis (US English) Open bracket (UK English) Percent (US English) Percent sign (UK English) Plus Point £ Pound sign (UK English) Slash Star Times Symbols and characters in spell mode To get: Say: &...
  • Page 147 To get: Say: Equals Exclamation point (US English) Exclamation mark (UK English) Period (US English) Full stop (UK English) > Greater than Hyphen < Less than Minus Number sign Pound sign (US English) Open brace Open curly brace Open bracket Open square bracket Percent sign Plus...
  • Page 148 ViaVoice for Windows Pro USB Edition...
  • Page 149: Appendix B. Notices

    Appendix B. Notices This information was developed for products and services offered in the U.S.A. and the United Kingdom. IBM may not offer the products, services, or features discussed in this document in other countries. Consult your local IBM representative for information on the products and services currently available in your area.
  • Page 150: Trademarks

    be incorporated in new editions of the publication. IBM may make improvements and/or changes in the product(s) and/or the program(s) described in this publication at any time without notice. Licensees of this program who wish to have information about it for the purpose of enabling: (i) the exchange of information between independently created programs and other programs (including this one) and (ii) the mutual use of the information which has been exchanged, should contact:...
  • Page 151: Other Attributions

    Other attributions Some of the artwork in this publication is based on clip art from CorelDRAW 7 by Corel Corporation. Appendix B. Notices...
  • Page 152 ViaVoice for Windows Pro USB Edition...
  • Page 153: Glossary

    Glossary active. (1) Describes an application, dialog or dictation window. Any application window window that currently has focus on the desktop. into which the user’s dictated text appears. When (2) Describes the vocabulary, displayed in the used during a dictation session, SpeakPad and Vocabulary field in ViaVoice Options, which is the Word document window are examples of currently in use for dictation and command and...
  • Page 154 untrained. Describes a word or phrase for which no pronunciation is available. USB. (1) Universal Serial Bus. (2) Describes any device or hardware that complies with the USB specification. view. Any of several displays of command sets in the What Can I Say window. vocabulary.
  • Page 155: Index

    Index Special characters application (continued) characters (continued) dictating directly into 73 in spell mode 136 <commands inside brackets> 78 navigation macro 122, 123 valid in user name 6 transferring dictation to 43, 112 chat room 95 registering 4 archiving user data 110 color of volume meter 28 attention word command...
  • Page 156 command (continued) cursor, mouse 100 dictation macro 117 VoiceCenter help 29 customizing ViaVoice 103 template 119 Who Am I 29 Dictation Macro Editor 117 words in <brackets> 78 used for punctuation 133 dates command set dictation view 77 dictating in SpeakPad 37 displayed as views 76 digit dictating in Word 53, 54...
  • Page 157 letters of the alphabet Microsoft Word (continued) dictating in SpeakPad 38 documents 12 Favorites menu 91 dictating in Word 55 enable natural commands 48 favorites view 76 line enable program support 48 file transcription 34, 51 command 133 improving recognition of file type links, surfing hypertext 91 commands 53, 112...
  • Page 158 number mode (continued) problem-solving recognition (continued) in Word dictation 55 audio setup 13 troubleshooting 14 symbols and characters 135 dictation problems 24 types of errors 20 numbers recognition 14, 108 recognition accuracy 10 dictating in SpeakPad 37 recognition of commands 114 Recognition Wizard 131 dictating in Word 53, 54 recognition sensitivity 116...
  • Page 159 style troubleshooting (continued) ViaVoice (continued) Analyze My Documents 24 setup 13 installing 1 effect on recognition 23 turning on the microphone 28 menu 28 surfing the Web 91 TXT file 12 migrating 1 switching on the microphone 28 typing corrections in a dictation 69 multiple languages 1 symbols Options 103...
  • Page 160 VoiceCenter (continued) Word (continued) user information on 29 transcription 51 volume meter 28 ViaVoice Bookmarks 64 volume meter 28 ViaVoice Documents 62 VPS file 44 ViaVoice Templates 63 writing style Analyze My Documents 24 wave file for navigation macros 126 effect on recognition 23 Web address wrong word recognized, types...

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