IBM VIAVOICE 10-STANDARD EDITION User Manual
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IBM VIAVOICE 10-STANDARD EDITION User Manual

IBM VIAVOICE 10-STANDARD EDITION User Manual

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Summary of Contents for IBM VIAVOICE 10-STANDARD EDITION

  • Page 1 ® ® ® ViaVoice for Windows Standard Edition User’s Guide Release 10...
  • Page 2 Note Before using this information and the product it supports, be sure to read the information in Appendix B, “Notices” on page 105. First Edition (August 2003) This edition applies to version 1, release 10, modification 0 of IBM ViaVoice for Windows Standard Edition US/UK English (program number 5724-C96) and to all subsequent releases and modifications until otherwise indicated in new editions.

  • Page 3: Table Of Contents

    Contents Welcome to ViaVoice . Dictating numbers in the UK English version US English and UK English are both of ViaVoice . . 37 described in this book . vii Currency . . 37 Conventions in this book . . viii Dates .
  • Page 4 Time of day . . 56 Changing the microphone’s startup state . . 81 Creating additional voice models . . 82 Dictating numbers in number mode . . 56 Spelling words in spell mode . . 56 Selecting a vocabulary or topic . .

  • Page 5: Welcome To Viavoice

    Welcome to ViaVoice IBM ViaVoice will change the way you use your computer. You can now dictate text and control your computer by voice. Imagine yourself sitting at your computer, composing a letter to a friend. Say "Dictate to SpeakPad". ViaVoice’s word processor opens, and you dictate the letter using normal speech.
  • Page 6 v Use SpeakPad, described in Chapter 4, to dictate your documents and letters. A word of advice: make sure you’ve gone through Chapter 2, mentioned above, before turning to this chapter. v Do you prefer using Microsoft ® Word? Chapter 5 gives you the complete picture on dictating into Word 97, Word 2000, or Word 2002.

  • Page 7: Us English And Uk English Are Both Described In This Book

    US English and UK English are both described in this book This book contains information on using ViaVoice in both UK English and US English. You will select one of these languages to install on your computer. Make sure you use the appropriate information in this book for the installed language.

  • Page 8: Conventions In This Book

    Conventions in this book Please note the following textual and graphical conventions used in this book. Commands and words that you say to Say "Capitalize this". your computer are shown in bold within Say "What Can I Say for Desktop". double quotation marks.

  • Page 9: Chapter 1. Setting Up Your Speech System

    Chapter 1. Setting up your speech system This chapter describes how to install ViaVoice on your computer and then set up your sound system. You should allow 30–45 minutes to complete the procedures in this chapter: v Install ViaVoice from the CD-ROM that comes in your package. v Set up your audio system.

  • Page 10: Installing The Viavoice Software

    Installing the ViaVoice software 1. Insert the ViaVoice CD in your CD-ROM drive to start the installation program. If it does not start automatically, do the following: a. Click Start > Run from the Windows taskbar. b. Type d:\setup (where d is your CD-ROM drive). c.
  • Page 11 User Information—Type your name and company name, if appropriate. Click Next when you have finished. Chapter 1. Setting up your speech system...
  • Page 12 Installation Options—Select the Installation Options. To clear an option, click on the check mark in the box. Select to install ViaVoice support for Microsoft Word 97 or above. This option is only available if you have Microsoft Word 97 or above installed on your computer.
  • Page 13 Setup Complete—This window indicates that you have successfully installed the software. Chapter 1. Setting up your speech system...

  • Page 14: Setting Up Your Microphone And Audio System

    Setting up your microphone and audio system Woodrow appears if you placed VoiceCenter in your StartUp folder. If Woodrow does not appear, start VoiceCenter by clicking Start > Programs > IBM ViaVoice VoiceCenter. Woodrow gives you a short presentation. (To skip this presentation, right-click on Woodrow and then select Hide.) Then, the Audio Setup Wizard starts to help you set up the microphone and audio system so you can get started with ViaVoice.
  • Page 15 Audio Setup Wizard—This wizard presents several windows to help you set up your microphone. We recommend that you use the microphone that comes with ViaVoice until you are thoroughly comfortable with your speech system. 1. If you have not already done so, remove the microphone and its equipment from the package: v The microphone itself v One or more plugs and USB adapters...

  • Page 16: Creating A Voice Model

    During these tests, the Audio Setup Wizard might display information windows or even start your Web browser to display a ViaVoice-related Web page. Use the information proposed by the wizard to solve any difficulty you might encounter during Audio Setup. ViaVoice needs these tests to be completed successfully to set up your system properly.
  • Page 17 When you have finished reading this text aloud, ViaVoice displays the Analyzing My Voice window. Here you can choose what to do next. Record my voice This is the recommended choice. Recording your voice requires about 10 to 30 minutes and significantly increases the recognition accuracy of ViaVoice.

  • Page 18: Analyzing Your Voice

    Analyzing your voice After selecting Record my voice and clicking Next, ViaVoice displays the Choosing a Story window. Select the story that you want to read aloud for analyzing your voice. If the story you want has two Parts, select Part 1 first. Read the story aloud using your normal speaking voice.
  • Page 19 You see this window after clicking Analyze. Wait until ViaVoice has fully processed your recording before turning off your computer or working with other processing-intensive programs. Chapter 1. Setting up your speech system...

  • Page 20: Analyzing Your Documents

    Analyzing your documents You can get a head start on dictation by having ViaVoice analyze your existing document files. ViaVoice can analyze Word document files (DOC), Rich Text Format files (RTF), text files (TXT) and HTML document files (HTM, HTML). The User Wizard displays this window so that you can make these files available for analysis: When ViaVoice analyzes your files, it identifies words that are not in its base...

  • Page 21: Troubleshooting Setup Problems

    Troubleshooting setup problems Before you can obtain satisfactory results with ViaVoice, you must install the ViaVoice software, set up your microphone and audio system properly and create a model of your voice. The procedures for doing these successfully were described above. If you are unable to solve a setup problem, look for it in this section and carry out the suggested corrective action.

  • Page 22: Poor Recognition

    different microphone, it must be one listed at http://www.scansoft.com/viavoice on the Internet. You can also see a list of supported microphones during Audio Setup. When setting up your microphone, select Other microphone as the type of microphone you are using, then click the Other microphones button to see the list of supported microphones.
  • Page 23 someone while the microphone is on, ViaVoice will capture your conversation and not recognize your words as part of the story. Hesitation noises like 'um' or 'uh', coughing and 'slips of the tongue' are picked up as words. If a word can be pronounced more than one way—like 'thuh' and 'thee' for the word the—try both pronunciations.
  • Page 24 ViaVoice for Windows Standard Edition...

  • Page 25: Chapter 2. The Magic Of Dictating With Viavoice

    Chapter 2. The magic of dictating with ViaVoice Congratulations! You have successfully set up your speech system and are now ready to practice dictation with SpeakPad, the speech-enabled word processor in ViaVoice. We should first establish a few guidelines to help you get started. v If you have not used speech recognition before, relax! Talking to your computer is fun and easy.

  • Page 26: Practice Dictating

    Practice dictating 1. If VoiceCenter is not on your screen, start it by clicking Start > Programs > IBM ViaVoice VoiceCenter. 2. Click the ViaVoice menu button on the far left side of the VoiceCenter, then select Dictate To and click SpeakPad. SpeakPad opens.
  • Page 27 5. The text appears in the SpeakPad window. It should look like this: Congratulations, you have successfully dictated for the first time! This being your first dictation, your text probably contains some recognition errors. Your next step is to learn how to identify these errors, so please go to the next section.

  • Page 28: Finding Recognition Errors

    Finding recognition errors After dictating a paragraph or so of text, you should correct any recognition errors you find in it. Recognition errors are words that ViaVoice understood in error for the words you said. Several types of recognition errors can occur: Type of error Examples Causes...

  • Page 29: Correcting Errors

    Correcting errors Correcting recognition errors is easy! Just go through these instructions and correct any errors you find in your practice dictation. See “Troubleshooting dictation problems” on page 24 if you have recurring problems while practicing. Try re-dictating your text before correction Before correcting the recognition errors, read your text to see if you’re happy with it.

  • Page 30: Removing Inserted Words

    When correcting errors, you should correct words to what you actually said, not to words you meant to say. If you find unwanted words because of a 'slip of the tongue' or because you did not speak clearly, delete them directly from SpeakPad, then put the cursor at the right location and dictate what you want.

  • Page 31: Next Steps After Correction

    Next steps after correction After correcting the recognition errors, remove the text from the SpeakPad dictation window and dictate the same practice text again. You should find that ViaVoice understands your words better. Should you continue to get recognition errors in your text, correct them following the guidelines above, then try dictating again.

  • Page 32: Analyzing My Documents

    To learn more about SpeakPad and dictating, see Chapter 4, “Dictating into SpeakPad” on page 33, or see Chapter 5, “Dictating into Microsoft Word” on page 47 if you want to dictate in Word 97, Word 2000, or Word 2002. To learn more about Correction, see Chapter 6, “Correcting your dictation”...
  • Page 33 At the User tab in the Voice model field you will see either 'US English' or 'UK English'. If you find that you are using the wrong language version, uninstall the program and install the correct language version. When practicing, don’t say anything except the words in the text. Hesitation noises or comments spoken aloud to neighbours will appear in your text.
  • Page 34 Do not eat, drink or smoke while trying to dictate. If you have a bad cold or sore throat, consider practicing after your voice has returned to normal. ViaVoice for Windows Standard Edition...

  • Page 35: Chapter 3. Introducing Voicecenter

    Chapter 3. Introducing VoiceCenter It’s worthwhile getting familiar with VoiceCenter, the control center of ViaVoice. This chapter describes how you use VoiceCenter to control your spoken interactions with your computer. If you chose to place VoiceCenter in your StartUp folder during installation, VoiceCenter starts when you start your computer.

  • Page 36: Voicecenter Components

    VoiceCenter components The ViaVoice button gives you access to the ViaVoice menu, which is described in “ViaVoice menu” on page 30. To see the menu, click the button, or say "ViaVoice Menu" when the microphone is on. The microphone is on. When it is on, speech is enabled, and you can use your voice to dictate and navigate.
  • Page 37 Click the Help button to access VoiceCenter help. Check the user-information area to make sure your own user name is selected before you start using ViaVoice. Each user has personal speech files—voice models, personal vocabulary, language and ViaVoice Options—which ViaVoice uses and updates while the user is dictating and correcting.

  • Page 38: Viavoice Menu

    ViaVoice menu Say "ViaVoice menu", or click the ViaVoice button, to display the ViaVoice menu. From there, you can access all features and tools available from the menu or from sub-menus (shown below). ViaVoice for Windows Standard Edition...
  • Page 39 To create a document with your voice, select a dictation application from the Dictate To menu. Say "Dictate to SpeakPad" or "Dictate to Word" (if Word is on your computer and Microsoft Office support has been installed). For more information, see: v Chapter 4, “Dictating into SpeakPad”...
  • Page 40 To customize ViaVoice, select ViaVoice Options from the User Options menu. Select VoiceCenter Options to change the appearance of VoiceCenter. See Chapter 9, “Customizing ViaVoice” on page 79 for more information. To start (or resume) recording for a voice model, manage your vocabulary or have ViaVoice analyze your documents, select the appropriate tool from the Tools menu.

  • Page 41: Chapter 4. Dictating Into Speakpad

    Chapter 4. Dictating into SpeakPad ViaVoice provides a speech-enabled word processor called SpeakPad into which you can dictate your documents. This chapter describes how to use SpeakPad to create documents by voice. If you have not already done so, please practice dictating into SpeakPad as described in Chapter 2, “The magic of dictating with ViaVoice”...

  • Page 42: Speakpad Menus And Buttons

    SpeakPad menus and buttons ViaVoice provides menu items and icons to support dictation into SpeakPad. Click Dictation, to access the Dictation menu. The following options are available: v Show Correction window — Opens the Correction window for correcting recognition errors in your dictation.
  • Page 43 Say "Transfer", or click the Transfer button, to transfer SpeakPad text to the window you have already identified as the target window on your desktop. Transfer enables you to use SpeakPad as your main dictation word processor and easily transfer text to another word processor or other program that accepts text.

  • Page 44: General Hints And Tips

    General hints and tips Keep these things in mind whenever you dictate: v Nearly everything you say into the microphone gets recognized as text or an action to carry out—a text format, a cursor movement or a file-save, file-close command. When your words are not recognized, you’ll see a message to this effect in the VoiceCenter status area.

  • Page 45: Dictating Numbers In The Us English Version Of Viavoice

    Dictating numbers in the US English version of ViaVoice When dictating, say numbers as you naturally say them. ViaVoice formats numbers such as dates, money, time, and ordinal and cardinal numbers. For example, to dictate $589, simply say "five hundred eighty-nine dollars". Currency To get $350.10, say "three hundred and fifty dollars and ten cents".

  • Page 46: Decimals

    To get 25/12/2000, say "Twenty-five SLASH twelve SLASH two-thousand". Decimals To get 3.7, say "three point seven". Ordinals To get 53rd, say "fifty-third". Long numbers To get 1200, say "twelve hundred". To get 13,111, say "thirteen thousand one hundred and eleven". To get 1147356, say "one one four seven three five six".

  • Page 47: Saying Commands While Dictating

    alphabet, shown on your Command Reference card, to spell words. The digits 0 to 9 and the special characters shown on the card may also be spoken in spell mode. To exit spell mode and continue with normal dictation, say "Return" or "Cancel".

  • Page 48: Text-Editing Commands

    Text-editing commands You can select text and move the cursor using text-editing commands, such v Say "Next line" to move the cursor to the next line. v Say "Select <text>", where <text> is the word or phrase to select. v Say "Select this" to select text at the cursor location. v Say "Scratch that"...
  • Page 49 When you deselect a command set, ViaVoice does not recognize the commands in that command set. ViaVoice will process those words only as dictation. Chapter 4. Dictating into SpeakPad...

  • Page 50: Dictating E-Mail User Ids And Urls

    Dictating e-mail user IDs and URLs If the e-mail user ID is composed of commonly used words (for example, Barbara_Jones@IBM.com), try dictating it like this: "Barbara UNDERSCORE Jones AT-SIGN ibm DOT com". If it contains unusual words or characters, like MyM8@xenia.net, say a combination of words and spelled letters, like this: "BEGIN SPELL Capital-M-y-Capital-M-8 AT-SIGN x-e-n-i-a DOT n-e-t".

  • Page 51: Transferring Your Dictation To Another Application

    Transferring your dictation to another application The transfer function is the easiest and quickest way to copy your dictated document from SpeakPad to another text-based application. To maximize your recognition accuracy, you should transfer your dictated document only after you have corrected the recognition errors in it, as described in Chapter 6, “Correcting your dictation”...

  • Page 52: Saving Your Dictation In Speakpad

    Saving your dictation in SpeakPad Before saving your dictation, decide if you want it saved as a recorded speech session, which is your dictated text along with recorded audio of the dictated words, or saved simply as text. To maximize your recognition accuracy, correct errors in your dictated document before saving it.

  • Page 53: Finding New Words In Your Document

    Finding new words in your document ViaVoice analyzes your text for new words when you save a document in SpeakPad. When you close SpeakPad, ViaVoice displays a list of all new words found in your document. You may then elect to add them to your personal vocabulary so that they are recognized in future dictations.
  • Page 54 ViaVoice for Windows Standard Edition...

  • Page 55: Chapter 5. Dictating Into Microsoft Word

    Chapter 5. Dictating into Microsoft Word This chapter describes how to use Microsoft Word 97, Word 2000, or Word 2002 to create documents by voice. If you do not already have Word on your computer, install it before continuing with this chapter. Alternatively, go to Chapter 2, “The magic of dictating with ViaVoice”...

  • Page 56: Try Your First Dictation Into Word

    To disable Word support temporarily, hold down the Shift key while Word is starting. Otherwise, ViaVoice Word Support starts whenever you start Word. Try your first dictation into Word 1. Say "Dictate to Word". The Word document window is displayed and the microphone is turned on.
  • Page 57 5. The text appears in the Word document window. It should look like this: 6. Save this document and correct errors later, when you read Chapter 6, “Correcting your dictation” on page 63. When saving a document for correction later, always save the speech-session data when you are prompted to do so.

  • Page 58: Viavoice Menus And Buttons In Word

    ViaVoice menus and buttons in Word Select Dictate to > Word from the ViaVoice menu. You can begin dictating when the Word document window opens. ViaVoice provides additional menu items and icons as part of its dictation support. Click Dictation to access the Dictation menu. The following options are available: v Show Correction window —...
  • Page 59 Click Help, or say "Help", to display the Microsoft Word Help menu. IBM ViaVoice Dictation Help displays help on Word Dictation. Chapter 5. Dictating into Microsoft Word...

  • Page 60: Using Natural Commands

    Using natural commands You can say natural commands only if the particular command set is enabled for Microsoft Word. The natural commands for Word are enabled when you select the command set. Follow these instructions to enable the command set. 1.

  • Page 61: General Hints And Tips

    v Say "What Can I Say for Natural Commands" to view examples of natural commands. v Place the cursor where you want the change to occur. Use your mouse or say a command, such as "Computer move the cursor to the top of the page"...

  • Page 62: Dictating Numbers In The Us English Version Of Viavoice

    between paragraphs in your document. Refer to Microsoft’s documentation for more information about paragraph spacing features in Word. When you say "New line" in Word, ViaVoice inserts a manual line break (equivalent to pressing SHIFT+ENTER). To see the paragraph markers and manual line breaks, select on the Microsoft Word Standard toolbar.

  • Page 63: Dates

    Dates To get July 9, 1997, say "July ninth nineteen ninety-seven", without punctuation. To get July 9th say "ninth July". Decimals To get 3.7, say "three point seven". Ordinals To get 53rd, say "fifty-third". Long numbers To get 1200, say "twelve hundred". To get 13,111, say "thirteen thousand one hundred and eleven".

  • Page 64: Long Numbers

    Long numbers To get 1200, say "twelve hundred". To get 13,111, say "thirteen thousand one hundred and eleven". To get 1147356, say "one one four seven three five six". If you want commas, say "one million one hundred and forty seven thousand three hundred and fifty six".

  • Page 65: Saying Commands While Dictating

    When the Correction window has focus, you do not need to say "Begin spell" to enter a word by spelling. Saying commands while dictating You can say commands to navigate through the text of your dictation and work with your Word document. Pause briefly before and after you say a voice command.

  • Page 66: Bullet Lists

    v Say "Copy this" and "Paste this" to copy selected text to or paste text from the clipboard. Say "What Can I Say for Text Editing" to view other commands. Bullet lists Create an unordered list with "bullet" symbols by dictating words, phrases or sentences on their own lines, then highlight the text and say "Bullets".
  • Page 67 When you deselect a command set, ViaVoice does not recognize the commands in that command set. ViaVoice will process those words only as dictation. Chapter 5. Dictating into Microsoft Word...

  • Page 68: Dictating E-Mail User Ids And Urls

    Dictating e-mail user IDs and URLs If the e-mail user ID is composed of commonly used words (for example, Barbara_Jones@IBM.com), try dictating it like this: "Barbara UNDERSCORE Jones AT-SIGN ibm DOT com". If it contains unusual words or characters, like MyM8@xenia.net, say a combination of words and spelled letters, like this: "BEGIN SPELL Capital-M-y-Capital-M-8 AT-SIGN x-e-n-i-a DOT n-e-t".

  • Page 69: Saving Your Dictation

    Saving your dictation Before saving your dictation, decide if you want to save your dictation as a recorded speech session, which is your dictated text along with recorded audio of the dictated words, or simply as text. Although the speech-session data uses a large amount of storage on your disk—approximately 750 KB for every minute of dictation—you should save this data if you plan to continue dictating your document or, alternatively, want to correct and edit the document later.

  • Page 70: Finding New Words In Your Document

    Finding new words in your document ViaVoice analyzes your text for new words when you save a document in Word. When you close the document, ViaVoice displays a list of all new words in your document. You may then elect to add them to your personal vocabulary so that they are recognized in future dictations.

  • Page 71: Chapter 6. Correcting Your Dictation

    Chapter 6. Correcting your dictation As you begin using ViaVoice, you might say words that are not in the vocabulary, or ViaVoice might simply not understand words that you say. These result in recognition errors—misrecognized words—in your dictated text. This chapter describes correction, the most important thing you can do to help ViaVoice understand the words you say when dictating.

  • Page 72: Using The Correction Window

    Using the Correction window When the microphone is turned on, say "Show Correction window". You can use the Correction window to correct the misrecognized words while you are dictating text. Each time you use the Correction window, ViaVoice updates your personal voice model, which improves future recognition. The following are components found on the Correction window.
  • Page 73 The following describes the buttons on the Correction window. Pinned/Unpinned Thumbtack — When it is pinned, the Thumbtack button keeps the Correction window in the same place during correction. When the button is unpinned, the Correction window "tracks" to the words being corrected.

  • Page 74: Correcting By Voice

    Correcting by voice The following describes how to correct a misrecognized word in a dictated document in the SpeakPad window. 1. Select the word or phrase to correct by saying "Correct <text>". In this example, say "Correct learned". (If the wrong occurrence of the word or phrase is selected, say "Try Again", and ViaVoice selects the next occurrence.) If you want to hear what you actually said for the word or phrase, say "Play this".

  • Page 75: Correcting Words By Typing

    3. If re-dictating the word or phrase did not work, say "Scratch that" to get the original text back. Then, click the word-display field in the Correction window, and type the word or phrase you actually said. If the word is the first word of a sentence, you do not have to capitalize it—ViaVoice does that for you automatically.

  • Page 76: Delayed Correction

    v If the correct words are not in the list of alternate words, try dictating the word or phrase again. If this works, then you can continue proofreading. v If dictating the word does not work, say "Scratch that" to get the original text back.

  • Page 77: Delegated Correction

    Delegated correction If someone has delegated correction of a previously saved, dictated speech session to you, you can retype, re-dictate, add dictation or use the Correction window and your voice to correct text. You can even save the speech session and continue correction later.
  • Page 78 ViaVoice for Windows Standard Edition...

  • Page 79: Chapter 7. What Can I Say

    Chapter 7. What Can I Say This chapter describes the What Can I Say window. This window lists the commands you can say to do routine computer tasks you once did with keyboard and mouse. The What Can I Say window shows commands that are available. There are two reasons why you might want to see the What Can I Say window: v To view the commands, including those that are not readily apparent on the desktop, that you can say.

  • Page 80: Views

    Views Commands are displayed in the What Can I Say window in groups called views. v All Commands — This view lists commands that you can see and also those that are not readily visible. For example, menu names are not listed in the other views, but you find them in the All Commands view.

  • Page 81: Interacting With What Can I Say

    Interacting with What Can I Say You can navigate the What Can I Say window by saying commands or by using the mouse or keyboard. The What Can I Say window must be active when saying commands. Mouse Keyboard Use the scroll bar and arrows on the right Use the Up and Down arrow keys on side of the window.

  • Page 82: Creating Notes For What Can I Say

    To access the All Commands view, say "How Do I Say". Typically, you would say this when What Can I Say is not the active program (the program you are now using). From What Can I Say, say "Return to program" to switch to the previous program.

  • Page 83: Training A Command

    Training a command Whenever ViaVoice has trouble recognizing your pronunciation of a command, you can train the command in What Can I Say. Training means recording a pronunciation of the command. This teaches ViaVoice how you pronounce a command, thus improving recognition accuracy. Some commands have pronunciations that ViaVoice does not know.
  • Page 84 ViaVoice for Windows Standard Edition...

  • Page 85: Chapter 8. Using The Internet

    Chapter 8. Using the Internet This chapter describes how to navigate the Internet with your voice. You need to ensure that the following prerequisites are met before trying the procedures in this chapter: v You have a connection to the Internet, either by means of an established account with a service provider or through a connection at work.
  • Page 86 You say You get "Forward" Moves forward to the next page, if you have moved back previously "Home" Loads your home (default) page ViaVoice for Windows Standard Edition...

  • Page 87: Chapter 9. Customizing Viavoice

    Chapter 9. Customizing ViaVoice This chapter describes how you can tailor ViaVoice for your particular needs and do routine tasks. Use VoiceCenter Options and ViaVoice Options, available from the ViaVoice menu, to perform these tasks. Most of the voice commands in this chapter work only if you have installed ViaVoice on Windows 98 Second Edition, Windows Me, or Windows XP Home Edition.

  • Page 88: General Tab

    In this view, a command-history box appears when you say a command. You can move this box to other locations on the desktop by dragging and dropping it. Agent view — In this view, VoiceCenter is represented by the agent Brocklee to let you know the status of the microphone.

  • Page 89: Changing The Microphone's Startup State

    Changing the microphone’s startup state Set the behavior of the microphone at the At Startup tab in ViaVoice Options. 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button, and select User Options > ViaVoice Options.

  • Page 90: Creating Additional Voice Models

    Creating additional voice models If you dictate with more than one microphone or in locations with different background noise and acoustics, you should create a voice model with each type of microphone in each location. Here is how to create a voice model: 1.
  • Page 91 3. Click the User tab if that tab is not already on top. 4. Select the vocabulary you want from the Vocabulary drop-down list. (You can have only one vocabulary selected.) 5. To activate a topic, select it from the Topics list, if it is available. 6.

  • Page 92: Changing The Active Vocabulary To Improve Performance (Uk English Version Only)

    Changing the active vocabulary to improve performance (UK English version only) The UK English version of ViaVoice comes with two base vocabularies, one suitable for low-end computers, and one for high-end computers. The high-end vocabulary is more accurate but slower than the low-end vocabulary. Both vocabularies contain the same words.

  • Page 93: Adding A User

    Alternatively, if Continuous General Dictation - Maximum Accuracy (requires 96 MB RAM) is activated, change to the 'Fast' vocabulary when you want ViaVoice to recognize your words more quickly. Adding a user Follow these instructions to add a new user name. 1.

  • Page 94: Backing Up And Restoring User Data

    5. Click Apply to save changes, or click OK to save changes and close ViaVoice Options. Backing up and restoring user data If you use more than one computer, you might want to copy your personal speech files from one computer to another. You do this by backing up your user data on one computer and then restoring the data on the other computer.

  • Page 95: Deleting A User Name Or Voice Model

    Deleting a user name or voice model To delete a user name or a voice model, do the following: 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button and select User Options > ViaVoice Options.
  • Page 96 5. In the Transfer Options box, select the options you want when transferring text from SpeakPad. v Auto select text causes all text in SpeakPad to be selected automatically for transfer v Preserve all line breaks places a carriage return at the end of each line of text being transferred.

  • Page 97: Changing The Appearance Of The Correction Window

    Changing the appearance of the Correction window You can set your personal preferences for how the Correction window appears whenever you correct your dictated documents. 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button and select User Options >...

  • Page 98: Enabling Command Sets

    Enabling command sets You can enable command sets, so that you can speak the commands in them, or disable them to provide more accurate recognition for just the commands you use. 1. Display VoiceCenter if it is not already on your desktop.

  • Page 99: Setting Text-To-Speech Options

    Setting Text-To-Speech options You can select a voice for the ViaVoice agent to use when he is reading text to you. 1. Display VoiceCenter if it is not already on your desktop. 2. Click the ViaVoice menu button and select User Options >...

  • Page 100: Adjusting Recognition Sensitivity

    Adjusting recognition sensitivity You may adjust sensitivity settings for recognition to obtain better accuracy, depending on the speed of your computer and the background noise in your location. Usually you do not need to adjust these settings. 1. Display VoiceCenter if it is not already on your desktop.

  • Page 101: Chapter 10. Creating Macros

    Chapter 10. Creating macros This chapter describes macros, shortcut commands that you may create for inserting text quickly into your documents. v A dictation macro is a command associated with a block of text that you define. When you say the command during a dictation, the associated block of text is inserted into your dictation.
  • Page 102 ViaVoice for Windows Standard Edition...

  • Page 103: Chapter 11. Getting Help

    Chapter 11. Getting help Wherever you are in ViaVoice, you can get online help specific to your current task, menu or dictation application. You can also use Information Central to learn the basics or to get general information. Besides online help, you can also view this User’s Guide and the Command Reference.

  • Page 104: Getting Context-Sensitive Help

    To see the Command Reference from Information Central, click the Product Support ticket and select Command Reference Card (PDF format). You need Adobe Acrobat Reader to view this document online. v IBM ViaVoice Home Page. Go directly to this Internet home page from Information Central.

  • Page 105: How Do I Troubleshoot A Problem

    How do I troubleshoot a problem? ViaVoice is a highly accurate speech-recognition product. Sometimes, however, problems can occur that cause your recognition accuracy to be less than it should be. If you find that ViaVoice is not recognizing your words, please follow these suggestions to determine the problem and correct it.
  • Page 106 ViaVoice for Windows Standard Edition...

  • Page 107: Appendix A. Frequently Used Commands In Dictation

    Appendix A. Frequently used commands in dictation This appendix describes the commands you can use to place punctuation and symbols in your text. Formatting and spacing If a formatting command is misrecognized during your dictation and you do not see it among the alternate words, type the command in the Correction window exactly as shown below.

  • Page 108: Symbols And Characters In Dictation

    Symbols and characters in dictation Some symbols and characters have special actions associated with them. These actions are noted in the following table. Joins to digits means that the character is appended to a preceding or following digit without an intervening space. Joins right means that the character is appended to the next word without an intervening space.

  • Page 109: Symbols And Characters In Number Mode

    To get: Say: Action: Plus sign Joins left and right £ Pound sign (UK English) Joins right Right bracket (UK English) Joins left Right parenthesis (UK English) Joins left s’ S apostrophe Joins left ’ Single quote Joins left and right Slash Joins left and right Star...

  • Page 110: Symbols And Characters In Spell Mode

    To get: Say: Plus Point £ Pound sign (UK English) Slash Star Times Symbols and characters in spell mode To get: Say: & Ampersand Asterisk At-sign Back quote (US English) ‘ Back single quote (UK English) Back slash Caret Close brace Close curly brace Close bracket Close square bracket...
  • Page 111 To get: Say: > Greater than Hyphen < Less than Minus Number sign Pound sign (US English) Open brace Open curly brace Open bracket Open square bracket Percent sign Plus Point £ Pound sign (UK English) Question mark Semicolon ’ Single quote Slash Star...
  • Page 112 ViaVoice for Windows Standard Edition...

  • Page 113: Appendix B. Notices

    Appendix B. Notices This information was developed for products and services offered in the U.S.A. and the United Kingdom. IBM may not offer the products, services, or features discussed in this document in other countries. Consult your local IBM representative for information on the products and services currently available in your area.

  • Page 114: Trademarks

    be incorporated in new editions of the publication. IBM may make improvements and/or changes in the product(s) and/or the program(s) described in this publication at any time without notice. Licensees of this program who wish to have information about it for the purpose of enabling: (i) the exchange of information between independently created programs and other programs (including this one) and (ii) the mutual use of the information which has been exchanged, should contact:...

  • Page 115: Other Attributions

    Other attributions Some of the artwork in this publication is based on clip art from CorelDRAW 7 by Corel Corporation. Appendix B. Notices...
  • Page 116 ViaVoice for Windows Standard Edition...

  • Page 117: Glossary

    Glossary active. (1) Describes an application, dialog or focus. The state of an application or a window window that currently has focus on the desktop. when it can receive input, either by speaking or (2) Describes the vocabulary, displayed in the with the keyboard and mouse.
  • Page 118 particular acoustic setting, which ViaVoice uses to recognize the words the user says. word. In ViaVoice, one or more characters having a single pronunciation. The pronounced as 'thuh' and the pronounced as 'thee' are two words. ViaVoice for Windows Standard Edition...

  • Page 119: Index

    Index Special characters audio card (continued) command (continued) device driver 13 improving recognition of 74, 75 <commands inside brackets> 73 required by ViaVoice 1 in Word 54, 88 audio data of a dictation 44 in What Can I Say window 71 registering 4 audio setup microphone 28...
  • Page 120 Correction window (continued) dictation (continued) add words as phrase 64 troubleshooting 24 hardware required 1 auto-play 64 undoing a word 39, 57 help 95 components 64 URLs 42, 60 button on VoiceCenter 29 format word button 65 dictation macro 93 Home page of ViaVoice 97 how to set options 89 dictation view 72...
  • Page 121 microphone (continued) Options, ViaVoice (continued) punctuation marks (continued) button on VoiceCenter 28 dictation 87 in spell mode 102 certified for ViaVoice 14 microphone state 81 do’s and don’ts 14 recognition sensitivity 92 quantities startup state 81 transferring dictation 88 dictating in SpeakPad 37 Microsoft Internet Explorer 77 ordinal numbers dictating in Word 54, 55...
  • Page 122 SpeakPad (continued) troubleshooting ViaVoice (continued) number mode 38 audio setup 13 documentation 95 numbers, dictating 37 dictation problems 24 help system 95 spell mode 38 recognition 14, 84 Home page on the Web 97 transferring dictation to another recognition of commands 74, 90 Information Central 95 application 43, 88 recognition sensitivity 92...
  • Page 123 VPS file 44 Web address command to surf 77 dictating 42, 60 ViaVoice Home page 97 ViaVoice microphones 14 Web document 12 What Can I Say window 71 < >in commands 73 all commands view 72 commands for navigating 73 desktop view 72 dictation view 72 expanding or collapsing 73...
  • Page 124 ViaVoice for Windows Standard Edition...

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