Recalculating Records - NUANCE OMNIFORM FILLER 5.5 FOR DESIGNING AND DISTRIBUTING FORMS Manual

Recalculating Records

Recalculating records applies any new or changed calculations to selected records in
a database. Until you recalculate records, new or changed calculations apply only to
new records. For information on creating calculations in records, see the OmniForm
User's Guide.
For example, suppose you changed the mileage calculation in an expense form to
reflect the latest rate. All new records would use the new calculation and reflect this
rate. You would not want older records to use the new calculation because the
original rate was correct at the time they were filled. If you recalculated all records
after adding the new calculation to the expense form, the mileage rates on your old
records would also change. To prevent this, you could search the records for those
records that are newer than the date that you changed the mileage calculation, and
apply the new calculation only to the newer records.
You cannot recalculate records if data protection is turned on for the form. See
page 71 for more information.
To recalculate records:
1. Open a form in OmniForm Filler.
2. Choose Recalculate... in the Records menu.
The Recalculate dialog box appears.
3. Select the records to recalculate.
Select All Records to apply the new or changed calculation to either the
current found set or to every record in the database if the entire record set
is open.
Select Current Record Only to apply the new or changed calculation to
just the record you are viewing.
Chapter 3
Recalculating Records
61