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NUANCE PAPERPORT 4.0 DELUXE SOFTWARE FOR WINDOWS Manual

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T A B L E O F C O N T E N T S
Chapter 1: Welcome to the PaperPort Software . . . . . . . . . . . . . . 1
View Scanned Items Two Ways . . . . . . . . . . . . . . . . . . . . . . . . . 2
Combine Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Link to Many Other Applications . . . . . . . . . . . . . . . . . . . . . . . . 4
Scan It and Fax It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Send Scanned Items Over the Internet . . . . . . . . . . . . . . . . . . . . 5
Scan It and E-Mail It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Fill In a Preprinted Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Scan Directly to Another Application . . . . . . . . . . . . . . . . . . . . . 7
Scan to Get the Best Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Organize Items in Personal Folders . . . . . . . . . . . . . . . . . . . . . . . 8
Use SimpleSearch to Find an Item . . . . . . . . . . . . . . . . . . . . . . . 9
Import Items from Other Applications . . . . . . . . . . . . . . . . . . . 10
Export Items in Other Formats . . . . . . . . . . . . . . . . . . . . . . . . . 11
Customize PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Right Mouse Button Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . 12
Chapter 2: Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Scanning a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Scanning a Business Card or Photo . . . . . . . . . . . . . . . . . . . . . . 15
Why You Don't Need to Save a Scanned Item . . . . . . . . . . . . . 18
Chapter 3: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Switching Between Desktop View and Page View . . . . . . . . . . . 22
Using the Command Bar in Desktop View . . . . . . . . . . . . . . . . 23
Using the Command Bar in Page View . . . . . . . . . . . . . . . . . . . 24
iii

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Summary of Contents for NUANCE PAPERPORT 4.0 DELUXE SOFTWARE FOR WINDOWS

  • Page 1: Table Of Contents

    T A B L E O F C O N T E N T S Chapter 1: Welcome to the PaperPort Software ....1 View Scanned Items Two Ways ......2 Add Notes, Highlight Areas, and Mark-Up a Page .
  • Page 2 ABLE OF ONTENTS Chapter 4: Stacking Items ....... 27 Combining Items into Stacks ......27 Using Drag and Drop to Create Stacks .
  • Page 3 ABLE OF ONTENTS Chapter 9: Annotating a Page ......63 Using the Annotation Tools ......65 Tool Samples .
  • Page 4 ABLE OF ONTENTS...

  • Page 5: Chapter 1: Welcome To The Paperport Software

    C H A P T E R 1 Welcome to the PaperPort Software Welcome to the PaperPort software. This guide explains how to use the main features of your PaperPort software. In addition to this guide, you can get more information from a variety of sources, as shown in this figure.

  • Page 6: View Scanned Items Two Ways

    1: W HAPTER ELCOME TO THE APER OFTWARE NOTE: To see the One-Minute Guide and Help, you should first install the PaperPort 4.0 Deluxe Software on your computer. See the installation guide that you received with your scanner to install the software.

  • Page 7: Add Notes, Highlight Areas, And Mark-Up A Page

    OTES IGHLIGHT REAS OTES IGHLIGHT REAS With the annotation tools in Page View, you can add a sticky note, highlight text, draw lines or arrows, circle information, or paste a graphic from another application into a PaperPort item. The following figure shows a sample of how the tools can be used.

  • Page 8: Link To Many Other Applications

    1: W HAPTER ELCOME TO THE APER OFTWARE A single page Stacks Link Bar INK TO THER PPLICATIONS PaperPort automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop View shows icons of those linked applications. To use a link, you drag an item onto one of the icons.

  • Page 9: Scan It And Fax It

    T AND T AND If your computer has a fax modem and fax software, you can use the fax link to quickly send the item as a fax. The fax link is represented by a fax icon on the Link Bar at the bottom of Desktop View. Send an item by dragging and dropping it onto a link icon.

  • Page 10: Scan It And E-Mail It

    1: W HAPTER ELCOME TO THE APER OFTWARE T AND If you can send e-mail from your computer, you can send any scanned item as an e-mail attachment, including scanned pages, graphics, and photos. You can use either the e-mail link icon, or a convenient Send command to attach an item to an e-mail message.

  • Page 11: Convert Scanned Text Into Text That You Can Edit

    ONVERT CANNED EXT INTO ONVERT CANNED EXT INTO PaperPort can quickly convert the text on a scanned item, which is really just a picture of the text, into text that you can edit with a word processing application. PaperPort converts the text using either the Xerox TextBridge optical character recognition (OCR) application that comes with PaperPort, or your OCR application if it’s already on your computer.

  • Page 12: Scan To Get The Best Image

    1: W HAPTER ELCOME TO THE APER OFTWARE CAN TO ET THE MAGE With the PaperPort software, you select a setting that is best for scanning a particular type of item. The software has scan settings for items that you want to fax or e-mail, file, convert to text, or for special items such as business cards, graphics, and photos.

  • Page 13: Use Simplesearch To Find An Item

    IMPLE EARCH TO IND AN Personal file folders in PaperPort Folders are arranged in a “tree” structure. The tree arrangement is similar to the one in Windows Explorer. Scanned items are stored in folders. You can simply drag-and-drop the item onto the folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.

  • Page 14: Import Items From Other Applications

    1: W HAPTER ELCOME TO THE APER OFTWARE You simply enter a word or phrase and SimpleSearch will find the item(s) that have it. You don’t even have to remember the exact word or phrase. SimpleSearch can find words or phrases that are close to what you remember in the item.

  • Page 15: Export Items In Other Formats

    XPORT TEMS IN THER ORMATS XPORT TEMS IN THER ORMATS You can export or save PaperPort items in several popular file formats, such as BMP or TIFF. For example, after you scan a photograph, export it in PaperPort as a BMP file. You can open that BMP file in an application that reads BMP files.

  • Page 16: Right Mouse Button Shortcuts

    1: W HAPTER ELCOME TO THE APER OFTWARE IGHT OUSE UTTON HORTCUTS Many of the tools, buttons, and icons in PaperPort have right mouse button shortcuts. For example, select an item in Desktop View and click the right mouse button to display a menu for the item. You can choose commands from that menu instead of the menus in the menu bar.

  • Page 17: Chapter 2: Scanning Items

    C H A P T E R 2 Scanning Items The PaperPort software works with a variety of scanners. Depending on the scanner you’re using, you can scan small items, such as business cards, or larger items up to 30 inches (76.2 cm) long. Typical items include newspaper clippings, reports, magazine articles, brochures, letters, memos, receipts, canceled checks, business cards, and photos.

  • Page 18: Scanning A Page

    2: S HAPTER CANNING TEMS CANNING A This section shows how to scan a page using a PaperPort scanner. If you are using the PaperPort software with another type of scanner, please see its user manual for instructions. To scan a page with a PaperPort scanner: Insert the page, face up, into the front slot of the...

  • Page 19: Scanning A Business Card Or Photo

    CANNING A USINESS ARD OR HOTO CANNING A USINESS ARD OR HOTO Because business cards and photographs are usually on heavier paper, you should set the scanner to feed the paper straight through the feed slot. In addition, the PaperPort software has special scan settings for reading the smaller print on business cards or for scanning photographs.
  • Page 20 2: S HAPTER CANNING TEMS Make sure the Scan Settings tab is selected. If you are scanning a business card, select the option, Filing Business Cards. When scanning photos, select Storing Photos Click OK. Insert the item, face up, into the front slot on the PaperPort scanner.
  • Page 21 CANNING A USINESS ARD OR HOTO The business card Initially a newly-scanned item will be named “Untitled.” To give the item a title, see “Giving Titles to Items and Stacks” on page 32. NOTE: Remember to reset the scan settings if you are scanning another type of item.

  • Page 22: Why You Don't Need To Save A Scanned Item

    2: S HAPTER CANNING TEMS ’ EED TO AVE A CANNED Every item scanned into PaperPort is automatically saved as soon as you scan it. As long as you don’t delete the item, you can “scan it and forget it” because the PaperPort software makes sure that the item is there when you need it.

  • Page 23: Chapter 3: Viewing Items

    C H A P T E R 3 Viewing Items Using PaperPort’s two views for displaying scanned items—Desktop View and Page View—you can see either the thumbnails of the items in a folder, or a full page that you can read. This chapter explains the features of: Desktop View Page View...

  • Page 24: Desktop View

    3: V HAPTER IEWING TEMS ESKTOP Desktop View shows thumbnails of scanned items and stacks of items. Use Desktop View to see the items on the PaperPort Desktop or in any folder. Command Bar Folders Thumbnails of scanned items Stacks Link Bar Status Bar Command Bar—The buttons on the Command Bar are shortcuts for...

  • Page 25: Page View

    A stack—After scanning multiple pages, you can combine the thumbnails of those pages into a stack. For example, if you scan a 10- page report, 10 individual pages appear on the PaperPort Desktop. By combining the pages into a stack, you can work with the report as a single item.

  • Page 26: Switching Between Desktop View And

    3: V HAPTER IEWING TEMS Command Bar—The buttons on the Command Bar are shortcuts for commands on the menus. Notice that some of the buttons in the Page View Command Bar are different than those in Desktop View. Annotation Tool Bar—These tools are for adding notes to a page, highlighting areas on it, cutting and pasting sections, drawing on the page, and so forth.

  • Page 27: Using The Command Bar In Desktop View

    SING THE OMMAND AR IN ESKTOP To switch from Page View to Desktop View: Click the Desktop button. You can also choose Desktop View from the View menu. SING THE OMMAND AR IN ESKTOP To use a button on the Command Bar, click it. If a button does not apply to a selected item, the button will be gray, and clicking it won’t have any effect.

  • Page 28: Using The Command Bar In

    3: V HAPTER IEWING TEMS Duplicate. Make a copy of the selected item(s). Stack. Combine selected items into one stack. Unstack. Unstack the pages of the selected stack. Unstack1. Unstack only the visible (top) page of the stack. The rest of the pages remain as part of the stack.
  • Page 29 SING THE OMMAND AR IN Next. Displays the next page in a stack. Zoom Out. Reduces the size of the page in Page View. Zoom In. Magnifies the size of the page in Page View. NOTE: Two other buttons may appear on the Command Bar. A Scan button appears if you are using the PaperPort software with another (non-PaperPort) scanner.
  • Page 30 3: V HAPTER IEWING TEMS...

  • Page 31: Chapter 4: Stacking Items

    C H A P T E R 4 Stacking Items Like many other busy people, you may sometimes put items on your desk without organizing them. When you finally do put them in order, you might stack the items by project, contact, or department. You use a method that helps you to quickly find the stack you need.

  • Page 32: Using Drag And Drop To Create Stacks

    4: S HAPTER TACKING TEMS SING RAG AND ROP TO REATE TACKS Cover Letter Invoice In the Desktop View, select the item that you want to stack. This example shows stacking a Cover Letter on an Invoice. Drag the selected Cover Letter Invoice item onto the item...

  • Page 33: Selecting And Deselecting Items

    OMBINING TEMS INTO TACKS ELECTING AND ESELECTING TEMS When stacking items, you need to select them. You can select one item at a time, or several items together. To select or deselect a single item: To select the item, click its thumbnail in Desktop View. A red (or dark) line around an item indicates that it is selected.

  • Page 34: Moving Between Stacked

    4: S HAPTER TACKING TEMS OVING ETWEEN TACKED AGES The Page Navigators are the buttons for “flipping” through the pages of a stack. You can also use the commands on the Page menu to move from page to page in a stack. To move between pages in a stack in Desktop View: Select the stack.

  • Page 35: Unstacking Items

    NSTACKING TEMS NSTACKING TEMS You can unstack pages in a stack if; for example, you want to move those pages to another stack, replace those pages with new ones, or delete them from the stack without disturbing the rest of the pages. You unstack pages in Desktop View.

  • Page 36: Giving Titles To Items And Stacks

    4: S HAPTER TACKING TEMS To unstack all of the pages in a stack: Select the stack in Desktop View. Click the Unstack button. You can also choose Unstack from the Desktop menu. Each page of the stack becomes a separate item on the PaperPort Desktop.
  • Page 37 IVING ITLES TO TEMS AND TACKS The stack title is in boldface type. The page title is in normal type. As you flip through the pages, each page’s title appears. If you don’t want to see page titles with the stack titles, choose Per-Page Titles from the View menu to remove the checkmark from in front of the command.
  • Page 38 4: S HAPTER TACKING TEMS...

  • Page 39: Chapter 5: Sending A Fax Or E-Mail Message

    C H A P T E R 5 Sending a Fax or E-Mail Message After an item has been scanned into PaperPort, you can send it as a fax or as an attachment to an e-mail message. You do not need to print the item first;...

  • Page 40: Sending A Scanned Item As A Fax

    5: S HAPTER ENDING A AX OR ESSAGE ENDING A CANNED TEM AS A To send scanned items as faxes, your computer will need: A fax modem Fax software To send a scanned item as a fax from Desktop View: Select the item to fax.
  • Page 41 ENDING A CANNED TEM AS A When your fax software starts, send the scanned item as a fax. This sample shows the Delrina WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software.

  • Page 42: Sending A Scanned Item With An E-Mail Message

    5: S HAPTER ENDING A AX OR ESSAGE NOTE: In the sample, the name of the fax software is Delrina WinFax. Note that an option named Fax is also listed. That option is for fax software that isn’t listed by name on the menu, or for which an icon does not appear on the Link Bar.
  • Page 43 ENDING A CANNED TEM WITH AN ESSAGE When your e-mail software opens, log in and then send the scanned item as an attachment to an e-mail message. This sample shows the login window for Lotus cc:Mail. The login window that appears on your computer will be for your e-mail software. To send the scanned item over the Internet, drag it onto your Internet e-mail link icon, such as Netscape Navigator e-mail.
  • Page 44 5: S HAPTER ENDING A AX OR ESSAGE...

  • Page 45: Chapter 6: Using Scandirect

    C H A P T E R 6 Using ScanDirect ScanDirect is an application for scanning an item and sending it directly to another application without opening PaperPort first. For example, if you want to scan an item and fax it right away, use ScanDirect. As soon as the item is scanned, your fax software starts and the item is ready to send.
  • Page 46 6: U HAPTER SING IRECT The ScanDirect icon appears on the taskbar. Click the ScanDirect icon to open the Control Panel. A ScanDirect shortcut also appears on your Windows desktop. You can double-click the shortcut to start ScanDirect. NOTE: If another open window hides the ScanDirect Control Panel, click the ScanDirect icon on the taskbar to bring the Control Panel to the front.

  • Page 47: The Scandirect Control Panel

    IRECT ONTROL ANEL IRECT ONTROL ANEL The ScanDirect Control Panel can remain visible on the screen so you can easily scan an item directly to another application. Scan to About PaperPort Desktop Scroll Arrows ScanDirect Scan Single Page Scan Multiple Pages ScanDirect Icons Help Button...

  • Page 48: Using Scandirect: An Example

    6: U HAPTER SING IRECT SING IRECT XAMPLE The basic process to use ScanDirect is the same for each application icon on the ScanDirect Control Panel. This example shows how to use ScanDirect to scan a a two-page item and send it as a fax. To use ScanDirect to fax an item: Click the fax icon on the Control...

  • Page 49: Running Paperport And Scandirect Simultaneously

    UNNING APER ORT AND IRECT IMULTANEOUSLY Each icon on the ScanDirect Control Panel can have its own preferences settings. See the ScanDirect help to set preferences for each icon. UNNING APER ORT AND IRECT IMULTANEOUSLY PaperPort does not have to be running in order for you to use ScanDirect.
  • Page 50 6: U HAPTER SING IRECT...

  • Page 51: Chapter 7: Converting A Scanned Item To Text

    C H A P T E R 7 Converting a Scanned Item to Text A scanned item is an image. Even the text on a scanned item is simply a picture of the text, and you can’t edit it as you would text in a word processing document.
  • Page 52 7: C HAPTER ONVERTING A CANNED TEM TO The page is now a word processing document containing text that word processing applications can recognize. You can then edit the text, format it, cut and paste it, and so on as you would normally when word processing.

  • Page 53: Converting An Item To Text

    ONVERTING AN TEM TO ONVERTING AN TEM TO To convert an item to text, you first scan it into PaperPort. You can use OCR to convert text from either Desktop View or Page View. You can also convert an item using the ScanDirect Control Panel. See Chapter 6, “Using ScanDirect,”...
  • Page 54 7: C HAPTER ONVERTING A CANNED TEM TO If the item is a stack, all pages are converted. To convert a single page of a stack, use the Unstack1 button on the Command Bar to unstack the page first, and then convert it. Instead of using the word processing link icon, you can also choose Links from the File menu, and then choose the name of your word processing software.
  • Page 55 ONVERTING AN TEM TO NOTE: PaperPort’s built-in TextBridge OCR software has an option to convert text to HTML format so that you can display the text on an Internet web page. To convert an item to text from Page View: Display the item in Page View that you want to...

  • Page 56: Converting A Portion Of A Page To Text

    7: C HAPTER ONVERTING A CANNED TEM TO ONVERTING A ORTION OF A AGE TO If a page includes graphics and you convert it, the OCR software will try to convert the graphics to text. The result will be a lot of unrecognized characters on the page because the software can’t match text characters with graphics.
  • Page 57 ONVERTING A ORTION OF A AGE TO From the Edit menu, choose Copy As Text. The OCR progress window shows that the conversion is taking place. The selected text is copied to the Clipboard. Open the application where you want to paste the text and choose Paste from that application’s...

  • Page 58: Converting A Scanned Spreadsheet

    7: C HAPTER ONVERTING A CANNED TEM TO ONVERTING A CANNED PREADSHEET The process to convert a scanned spreadsheet is similar to converting a page of text. In most cases the spreadsheet will retain it columnar format, and the spreadsheet application will recognize number characters as numbers if you want to update them.
  • Page 59 ONVERTING A CANNED PREADSHEET When the conversion is complete, the spreadsheet application opens and you can begin editing its text and numbers. To convert a spreadsheet in Page View, use the steps on page 51 that explain how to convert an item from Page View, except choose the name of the spreadsheet application instead of the word processor application.
  • Page 60 7: C HAPTER ONVERTING A CANNED TEM TO...

  • Page 61: Chapter 8: Filling In Preprinted Forms With Formtyper

    C H A P T E R 8 Filling In Preprinted Forms with FormTyper Insurance forms, registration cards, coupons, and tax forms are examples of preprinted forms. They have fields that you need to fill in with data, such as name, address, and telephone number. In the past, you had to use a typewriter or a ballpoint pen to manually fill in the fields on preprinted forms.

  • Page 62: Filling In A Form

    8: F HAPTER ILLING REPRINTED ORMS WITH YPER ILLING The following example shows a medical form on the PaperPort Desktop with fields to fill in. To fill in a form with FormTyper: Select the form. Drag the form onto the FormTyper link icon on the Link Bar.
  • Page 63 ILLING Begin typing data if the cursor is at the first field that you want to fill in. To type in any other field, click the field. To add another line to a field, press Enter. When you’re finished typing data in a field, press the Tab key or the left or right...

  • Page 64: Formtyper Tools

    8: F HAPTER ILLING REPRINTED ORMS WITH YPER The filled-in form appears as a new item on the PaperPort Desktop. The original form The filled-in form with the new name that you gave it. Note that the filled-in fields have the “A” symbol indicating they are filled with a text annotation.

  • Page 65: Printing A Filled-In Form

    RINTING A ILLED Auto-Find. Click to have FormTyper find all of the fields on the form again. Use this button if you’ve deleted some fields and want to automatically find them again. RINTING A ILLED Once the filled-in form is saved to the PaperPort Desktop, you can print it as you would any other scanned item.
  • Page 66 8: F HAPTER ILLING REPRINTED ORMS WITH YPER...

  • Page 67: Chapter 9: Annotating A Page

    C H A P T E R 9 Annotating a Page To communicate well, you need to draw the reader’s attention to important information. When working with paper, you can highlight text with highlighter markers, add post-it notes, and circle text with a pen or pencil.
  • Page 68 9: A HAPTER NNOTATING A Here is an example of a page with some annotations. Selection. Select an area to copy, cut, paste, or crop. Sticky Note. Add a note, just like a post-it note. Arrow. Point to important information with a line or arrow.

  • Page 69: Using The Annotation Tools

    SING THE NNOTATION OOLS SING THE NNOTATION OOLS The basic method to use the annotation tools is similar for each tool. To use an annotation tool: Click the tool on the Annotation Tool Bar. Place the cursor on the page. Its shape will indicate the tool you selected.

  • Page 70: Selection

    9: A HAPTER NNOTATING A To use the Pointer tool to move, resize, or edit an annotation: Click an annotation to select it. To move the annotation, put the pointer inside the selected area, and drag the annotation to a new place.
  • Page 71 AMPLES To use the Selection tool: Drag to select an area of the page. Depending on what you want to do with the selection, choose Copy, Cut, Crop, Delete, or Copy As Text from the Edit menu. To paste the selection to another document, open...

  • Page 72: Straighten Page

    9: A HAPTER NNOTATING A From another application to PaperPort. If the copied image is a graphic, pasting it to the PaperPort Desktop creates a new item with the image on it. Pasting to the Page View puts that image on the page being displayed.

  • Page 73: Pan

    AMPLES When you release the mouse button, the PaperPort software straightens the whole page along the line you drew. Use the Pan tool to quickly scroll an image, up, down, left, or right. To use the Pan tool: Put the hand pointer on the page.

  • Page 74: Sticky Note

    9: A HAPTER NNOTATING A TICKY Use the Sticky Note tool to write a resizable note at any place on the page. You can also “collapse” the note so it doesn’t cover any information on the page. To write a note with the Sticky Note tool: Click the page.

  • Page 75: Mark-Up

    AMPLES Use the Mark-Up tool to add a line of text to the page. To write a note with the Mark-Up tool: Click the page The Mark-Up tool is for typing a single line of text, like this. Don’t where you want to type text.

  • Page 76: Arrow

    9: A HAPTER NNOTATING A To change the line width of an existing line, select it, then choose Line Width from the Annotations menu and choose a new line width. To change the width for new lines that you want to draw, click the Freehand tool or Arrow tool, choose Line Width from the Annotations menu and then choose a new width.

  • Page 77: Displaying And Hiding Annotations

    ISPLAYING AND IDING NNOTATIONS ISPLAYING AND IDING NNOTATIONS You can display items on Page View with all of their annotations either visible or hidden. This feature is especially useful if you want to print or fax an item, but don’t want to include the annotations. To display or hide annotations: In Page View, choose Show...

  • Page 78: Printing Items

    9: A HAPTER NNOTATING A RINTING TEMS You can print any scanned item. If an item contains annotations that you don’t want to include when it’s printed, remember to turn off the annotations first. To print an item: Select the item. It can be a single item or a stack.

  • Page 79: Chapter 10: Filing Items In Folders

    C H A P T E R 1 0 Filing Items in Folders PaperPort’s filing system with folders is similar to the filing system that you use with Windows, except the PaperPort folders are only for items scanned or imported to the PaperPort Desktop. This chapter shows how to: Store items in folders Create new folders...

  • Page 80: Dragging And Dropping Items Into Folders

    10: F HAPTER ILING TEMS IN OLDERS The list of folders appears in Desktop View along the left side of the window. The list of folders NOTE: You can add other folders to the list, give them new titles, store folders within folders, and change their colors. RAGGING AND ROPPING TEMS INTO...

  • Page 81: Creating New Folders

    REATING OLDERS To drag and drop an item into a folder: Click an item(s) to select it. Drag the selected item into a folder. When the folder is highlighted, release the mouse button. You can also put the selected item into a folder using the Move to Folder or Copy to Folder commands in the Desktop menu.
  • Page 82 10: F HAPTER ILING TEMS IN OLDERS To add a folder to the main list of folders: Click PaperPort Desktop. From the File menu, choose New Folder. Type the new folder’s title, and then click OK. To add a folder within another folder, click the folder instead of the PaperPort Desktop.

  • Page 83: Giving Folders New Titles

    IVING OLDERS ITLES IVING OLDERS ITLES Each folder must have a title. You can re-title any folder, including the basic set of folders that you receive with PaperPort. NOTE: The PaperPort Desktop is not a folder and cannot be renamed. To give a folder a new title: Click a folder to select it.
  • Page 84 10: F HAPTER ILING TEMS IN OLDERS TIP: Holding down the Ctrl key while dragging a folder into another folder creates a duplicate of the one you’re dragging. This is a quick way to create a new folder, and can save time when you’re creating a batch of new folders.

  • Page 85: Seeing The Contents Of Folders

    EEING THE ONTENTS OF OLDERS EEING THE ONTENTS OF OLDERS Desktop View displays the contents of the open folder. Thus, if you open the Travel folder, you will see all of the scanned items stored in that folder. Opening one folder, closes the other open folder. To see the items in a folder: Click a folder to see the items in it.

  • Page 86: Using Simplesearch To Find An Item

    10: F HAPTER ILING TEMS IN OLDERS SING IMPLE EARCH TO IND AN PaperPort’s SimpleSearch features help you find items scanned and stored in folders. For example, if you recall the item’s title or keywords, PaperPort can find the item based on them. However, PaperPort also reads the entire text content of each scanned item and can find items based on any words and phrases in the content.
  • Page 87 SING IMPLE EARCH TO IND AN NOTE: You may see messages that “indexing” is in progress and that you shouldn’t quit the application. These messages mean that PaperPort is still in the process of reading the textual content of some scanned items and creating the index of their words and phrases.
  • Page 88 10: F HAPTER ILING TEMS IN OLDERS...

  • Page 89: Appendix A: Paperport Viewer

    A P P E N D I X A PaperPort Viewer With PaperPort Viewer, you can share PaperPort items—including articles, letters, contracts, budgets, reports, and photos with others who do not own the PaperPort software. PaperPort Viewer lets others view and print PaperPort items.
  • Page 90 A: P PPENDIX APER IEWER...

  • Page 91: Index

    I N D E X drag and drop create a stack 28 folder in folder 79 item in folder 76 Annotation Tool Bar 11, 21, 65 Duplicate button 24 annotation tool samples 3, 65–72 annotations collapse notes 70 e-mail link 5, 6, 35, 38 copy and paste 67 Excel 54 hiding or displaying 73...
  • Page 92 NDEX Form Navigator 60 Link Bar 4–7, 11, 20, 21, 74 FormTyper 6 link, creating manually 4 print a form 61 Links menu 35, 37, 39, 50, 54, 58 sample 58 tools 60 Mark-Up tool 71 Freehand tool 71 minus sign, folders 80 Go To Page 30 Netscape Navigator e-mail link 5, 39 Next button 24, 25...
  • Page 93 NDEX PaperPort Desktop 16, 20, 60 shortcuts, right mouse button 12 PaperPort Viewer 11, 85 signature, copy to a letter 67 paste SimpleSearch 9, 82 annotations 67 indexing 83 converted text 53 spreadsheet Per-Page Titles command 33 converting 54 photo scan 15 link 54 Place Field button 60 stack 21...
  • Page 94 NDEX Viewer, PaperPort 85 Visioneer web site 11, 85 Windows taskbar 42 WinFax PRO 37, 38 word processing application 50 link icon 49 writing notes 70 Zoom In button 25 Zoom Navigator 60 Zoom Out button 25...

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