Creating And Managing Libraries - Novell GROUPWISE 7 - LIBRARIES AND DOCUMENTS Manual

Creating and Managing Libraries

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When you first set up a new GroupWise
post office. A basic library is adequate when:
Document management is not a primary activity of your GroupWise users.
The library will store documents created and used by members of the post office that owns the
library, or, if you do not need one basic library per post office, by all users within a domain.
All documents will be stored at the post office or in a single document storage area external to
the post office that owns the library.
If your anticipated document management needs are more demanding than those listed above, you
can set up one or more full-service libraries, where you can implement the full range of document
management capabilities offered by GroupWise Document Management Services (DMS).
NOTE: The Linux version of ConsoleOne
to set document properties as described in
you plan for libraries on Linux, keep in mind that the Cross-Platform client has only basic document
management capabilities when compared with the Windows client, as described in
Documents" in the GroupWise 7 Cross-Platform Client User
To use one or more libraries as part of your GroupWise system, perform the following tasks as
needed:
Section 22.1, "Planning a Basic Library," on page 299
Section 22.2, "Setting Up a Basic Library," on page 302
Section 22.3, "Planning Full-Service Libraries," on page 303
Section 22.4, "Setting Up a Full-Service Library," on page 315
Section 22.5, "Viewing a New Library in Your GroupWise System," on page 318
Section 22.6, "Managing Libraries," on page 319
Section 22.7, "Library Worksheets," on page 331
IMPORTANT: If you are creating a new library in a clustered GroupWise system, see the
GroupWise 7 Interoperability Guide
22.1 Planning a Basic Library
An initial basic library was created along with the first post office when you set up your GroupWise
system. That initial basic library is available for immediate use. However, you might want to change
the location where documents are stored, as described in
Documents," on page 301. You can also create additional basic libraries as needed.
®
system, a basic library is automatically created for the first
®
allows you to create libraries, but it does not allow you
Section 23.2, "Organizing Documents," on page
Guide.
before you create the library.
Section 22.1.4, "Deciding Where to Store
338. As
"Working with
Creating and Managing Libraries
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299