Novell GROUPWISE 7 - LIBRARIES AND DOCUMENTS Manual page 35

Public Right Description
Designate Official Allows any version of a document to be designated as the official version. The
Version official version, which is not necessarily the most recently edited version, is the one
located in searches.
The official version is usually determined by the creator or author of the document.
However, the official version can be designated by the last user to edit the
document (if the user has this right). A user also needs the Change right to the
document to be able to designate an official version.
Reset In-Use Flag The In-Use flag protects against data loss by preventing multiple users from
concurrently opening the same document. The purpose of the Reset In-Use Flag
right is to allow a user or librarian to reset a document's status when the document
is in use by someone else or when it is erroneously flagged as in use.
In the GroupWise client the document properties Status field displays the current In-
Use flag setting for a document. The Status field is automatically set to In Use when
a document is opened and reset to Available when a document is closed. There can
also be other values, such as Checked Out. A document cannot be checked out
when its status is In Use.
There are a variety of reasons for which you might want to restrict certain library rights, including:
Your libraries are specialized by department and you want to restrict access to sensitive
libraries, such as a payroll library.
Your libraries are distributed across multiple post offices and you want to restrict the scope of
user searches to only the libraries they should use, thereby speeding up searches.
Your libraries are distributed across multiple servers and you want to minimize network traffic.
You have some users who should have more rights than other users to certain libraries.
To restrict public rights while granting individual rights:
1 In ConsoleOne, browse to and right-click the Library object, then click Properties.
2 Click GroupWise > Rights to display the Rights page.
3 In the Public Rights box, deselect the rights that you want to remove from all users.
4 Click Add, then browse to and select the users who need to have rights to the library.
If the number is large, you might find it easier to create a distribution list for users who need
rights. Then you can select one distribution list rather than multiple users. See
"Creating and Managing Distribution Lists," on page 265
5 In the Individual or Distribution List Rights box, select the users or distribution lists to grant
rights to.
6 Below the list, select the rights that you want to grant.
Chapter 18,
Creating and Managing Libraries 325