Novell GROUPWISE 7 - LIBRARIES AND DOCUMENTS Manual page 71

"Restoring Archived Documents" on page 361
Moving Archived Documents to Backup
When documents are archived, they are placed in automatically created archive directories. Each
library has a set of archive directories. For example, gwdms (GroupWise Document Management
Services) is one of the post office's directories. The library directories exist under it, named
lib0001-ff. Under each library directory is an archive directory, under which are the
sequentially-numbered archival directories, named arnnnnnn (where nnnnnn is an integer with
leading zeros). Each arnnnnnn directory is an archive set. To view the gwdms directory, see
Office Directory" in GroupWise 7 Troubleshooting 3: Message Flow and Directory
To move archived documents to backup:
1 Make sure you have a backup medium (such as tape or CD) operating with your system.
2 Make sure you have already archived documents that have reached their expiration dates.
Documents that have not been archived cannot be removed to a backup medium.
3 Start the software for your backup medium.
4 When the backup software asks for the location of your archive files, give the full path.
Example:
j:\post_office\gwdms\lib0\archive\ar000001
If users need the backed-up documents in the future, see
page 361.
Restoring Archived Documents
When a user tries to access a document that has been archived, one of two things happens:
If the document is in the post office archive set, and has not yet been physically moved from the
archive location, the document opens normally. The user does not realize it was archived. The
document is unarchived from the archive set at that time; that is, it is moved back to the library
document directory from which it was archived. It is also given a new archive date according to
the document type.
The user sees a message indicating the document cannot be opened. In this case, the archive set
containing the document has been physically moved to a backup medium. Therefore, the
document cannot be automatically unarchived. In this case, the user might contact you, asking
you to locate or recover the document. You can restore either the document's BLOB or the
archive set that contains the BLOB. After the document is restored to its archive directory, the
user will be able to open the document normally.
To restore archived documents from a backup medium:
1 Obtain the Document Number for the document the user was trying to access.
2 In the GroupWise Windows client, click Tools > Find.
3 Specify the Document Number, then click OK.
4 Right-click the document in the Find Results listing, then click Properties > Version.
5 Note the archive directory in the path listed in the Current Location field.
The subdirectory listed after the ..\archive directory is the archive set containing the
document, for example, \ar000001.
"Restoring Archived Documents" on
Creating and Managing Documents 361
"Post
Structure.