Xerox XCARD-SCAN User Manual

Xerox XCARD-SCAN User Manual

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Card Scanner 200
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  • Page 1 Card Scanner 200 User Guide...
  • Page 2 Design © 2009 Xerox Corporation. All rights reserved. Xerox®, and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/or other countries. Content © 2009 Visioneer, Inc. All rights reserved. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc.
  • Page 4: Table Of Contents

    Xerox Card Scanner 200 ........
  • Page 5 Xerox Card Scanner 200 Specifications ........
  • Page 6: Welcome

    Welcome Congratulations on purchasing your Xerox Card Scanner 200. With this scanner you can quickly scan items, such as business cards, receipts, photographs, and embossed plastic cards, and place their electronic images on your computer. Powered through the USB port on your computer, this scanner is perfect for taking on the road.
  • Page 7: What's In The Box

    If any items are missing or damaged, contact the dealer where you purchased the scanner. Card Scanner 200 Carrying Bag USB Cable Calibration Page (2) Cleaning Sheet Quick Install Guide Technical Support Card Installation Disc Xerox Card Scanner 200 User’s Guide...
  • Page 8: What You Need

    The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning, configuration, and maintenance information. • MiniGuides—On the Installation Disc; contains detailed instructions on using the One Touch VRS module and SharePoint destination link.
  • Page 9: Installation

    If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Add/Remove programs list. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.
  • Page 10: Step 1: Install The Software

    Installation Step 1: Install the Software The Installation Disc contains the necessary driver, and additional scanning software, to use your Xerox Card Scanner 200. To install the software: 1. Start Microsoft Windows and make sure that no other applications are running.
  • Page 11 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. 2. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version. Your existing PaperPort files will not be affected. Xerox Card Scanner 200 User’s Guide...
  • Page 12 1. The Welcome to the One Touch 4.0 Setup Wizard opens. 2. Click Next. 3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.
  • Page 13 User Guide. • TWAIN Only—The TWAIN driver is installed without the One Touch software. You can use the Xerox Card Scanner 200 to scan from TWAIN scanning applications. You will not be able to use the AutoScan option. 6. Click Next.
  • Page 14 Installation 8. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section. Xerox Card Scanner 200 User’s Guide...
  • Page 15: Step 2: Connect The Scanner

    3. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your computer’s manual for USB port locations. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection. Xerox Card Scanner 200 User’s Guide...
  • Page 16 8. When calibration is complete, the scanner will exit the page out the back of the scanner and close the calibration utility. If the utility does not close, click OK to close the window. Xerox Card Scanner 200 User’s Guide...
  • Page 17 10. Click OK to complete the installation process. 11. Click Close on the Installation Complete window to close and exit the software installer. You can now install the additional applications you received with your scanner. Xerox Card Scanner 200 User’s Guide...
  • Page 18: Additional Applications Available With Your Scanner

    PCs, notebooks, PDAs and PIMs. ArcSoft PhotoImpression PhotoImpression is an all-in-one solution that blends powerful photo editing with proj- ect templates, and a slick, easy-to-use interface. You can now view and save the User Guides. Xerox Card Scanner 200 User’s Guide...
  • Page 19: View The User Guides

    3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox Card Scanner 200 is ready to scan. Xerox Card Scanner 200 User’s Guide...
  • Page 20: Register Your Scanner And Check For Updates

    After registration is complete you will receive an email message with your RegID. 4. After receiving your RegID, write it down on a piece of paper and keep it with your scanner so you will be able to find it easily. Xerox Card Scanner 200 User’s Guide...
  • Page 21: Scanning

    Scanning Scanning You have several different scanning options with your Xerox scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • One Touch AutoLaunch—To use the scanner’s AutoLaunch feature, simply insert an item face up into the scanner, it is automatically scanned using predefined settings from the OneTouch software.
  • Page 22: Scanning Using One Touch

    2. A scan progress window opens and the image is sent to the selected application for the scan button. In this example the Destination Application is the BizCard software. Note that the business card has been OCR’d and the text is ready for editing. Xerox Card Scanner 200 User’s Guide...
  • Page 23: Turn Autolaunch Off/On

    2. Click on the scanner icon to the right of the green buttons, in the title bar of the One Touch button panel. Hardware icon 3. Click on the Properties button in the hardware properties window. Xerox Card Scanner 200 User’s Guide...
  • Page 24 One Touch button panel, press one of the One Touch buttons on the scanner, or on the scanning interface from the application you are using. To turn AutoLaunch back on, follow the instructions in this section and click on the option in step 4 to re-enable the feature. Xerox Card Scanner 200 User’s Guide...
  • Page 25: Scan From The One Touch Buttons

    In this example the Destination Application is the BizCard software. Note that the business card has been OCR’d and the text is ready for editing. 4. You can now work with the image in the Destination Application. Xerox Card Scanner 200 User’s Guide...
  • Page 26: Scan From The One Touch Button Panel

    OCR’d and the text is ready for editing. 6. You can now work with the image in the Destination Application. If you are using the BizCard software, you can press F1 on your keyboard to open the BizCard Help file. Xerox Card Scanner 200 User’s Guide...
  • Page 27: Features Of The One Touch Button Panel

    Single-click on the detailed information to open the One Touch Properties. The Hardware View • Left-click on the scanner icon to return to the Button view. • Right-click on the scanner icon to open the scanner’s hardware properties. Xerox Card Scanner 200 User’s Guide...
  • Page 28: Configuring The One Touch Buttons And Autolaunch

    6. The scanner starts scanning and sends the image to the application, with the file format and scanning configuration you specified. NOTE: The next section contains detailed information on making changes to the One Touch Properties window. Xerox Card Scanner 200 User’s Guide...
  • Page 29: Selecting New Settings

    (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. Xerox Card Scanner 200 User’s Guide...
  • Page 30 Delete to change or remove them. OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Xerox Card Scanner 200 User’s Guide...
  • Page 31: Creating A New Scan Configuration

    2. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button. The Scan Configuration Properties dialog box opens. Xerox Card Scanner 200 User’s Guide...
  • Page 32 3. If you want to lock the configuration, click the key icon to change it from a Key to a Lock. 4. Click OK if you are done making changes for this configuration. Xerox Card Scanner 200 User’s Guide...
  • Page 33 Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image Inverted Image If you are finished making changes to the configuration, click on OK to save the settings and close the window. Xerox Card Scanner 200 User’s Guide...
  • Page 34 Gamma—controls the brightness of the midtones of the color. 3. Click OK to save the new configuration. It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. Xerox Card Scanner 200 User’s Guide...
  • Page 35: The Device Settings Tab

    Advanced—Click to see additional settings for the device. The dialog box that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply. Xerox Card Scanner 200 User’s Guide...
  • Page 36 3. If you want to store your archive documents in some other location, click the Browse button to specify the new location. 4. Click OK or Apply. Xerox Card Scanner 200 User’s Guide...
  • Page 37: Editing Or Deleting Scan Configurations

    • To delete the configuration, click the Delete button. • To edit the configuration, click the Edit button. Edit the settings and click OK. 3. Click OK to close the One Touch Properties window. Xerox Card Scanner 200 User’s Guide...
  • Page 38: Configure Before Scan

    WIA—The Windows Image Acquisition (WIA) Interface opens for you to make changes prior to scanning. See “Scanning from the Windows Image Acquisition Interface” on page 66. 4. Click OK or Apply on the One Touch Properties window. Xerox Card Scanner 200 User’s Guide...
  • Page 39: To Scan Using Configure Before Scan

    7. All the scanned pages will be sent to the Destination Application set in the One Touch 4.0 Properties window. If the Destination Application is PaperPort, the pages will be grouped as a single stack of pages. Xerox Card Scanner 200 User’s Guide...
  • Page 40 Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned. Xerox Card Scanner 200 User’s Guide...
  • Page 41: Selecting Document And File Format Options

    BMP or JPG. This option can be used in conjunction with Configure Before Scan to send multiple single-page files to a destination when scanning from within the TWAIN interface. Xerox Card Scanner 200 User’s Guide...
  • Page 42: Image Formats

    Other buttons that have JPG or PDF selected as the Page Format are not affected, so you can set the JPG or PDF file size/image quality independently for each button. 4. Click OK or Apply on the One Touch Properties window. Xerox Card Scanner 200 User’s Guide...
  • Page 43: Text Formats

    The menu options depend on the type of Destination Application you select. Example menu for the Text format Example menu for the Text format when the selected application is when the selected application is Microsoft’s Word. Transfer to Storage. Xerox Card Scanner 200 User’s Guide...
  • Page 44: Scanning With Optical Character Recognition (Ocr)

    NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution.
  • Page 45 5. Click OK. Note that the OCR options apply to all the Destination Applications for which OCR applies. If you change them for one Destination Application, those changes apply to the others as well. Xerox Card Scanner 200 User’s Guide...
  • Page 46: Selecting Options For One Touch

    Forwarding dialog box opens so you can select which application to use to continue scanning. 3. Click Apply, then click on the button tab you changed these options for to see the new settings. Xerox Card Scanner 200 User’s Guide...
  • Page 47 The Group by button option groups the documents under the name of the One Touch button. Group by type arranges the scanned documents by the type of file, such as .jpg. If you also want to group them by date you can choose the week and month options. Xerox Card Scanner 200 User’s Guide...
  • Page 48: Setting Destination Application Properties

    These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. Xerox Card Scanner 200 User’s Guide...
  • Page 49 Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. Xerox Card Scanner 200 User’s Guide...
  • Page 50 Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. Xerox Card Scanner 200 User’s Guide...
  • Page 51 3. If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should also be selected so you will see a message when it’s time to click the Burn to CD button. 4. Click OK on the Link Properties window. Xerox Card Scanner 200 User’s Guide...
  • Page 52 Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times when you email the file or upload it to the internet. 5. Click OK. Xerox Card Scanner 200 User’s Guide...
  • Page 53: Scan And Burn To A Cd

    8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the One Touch files on the CD. Xerox Card Scanner 200 User’s Guide...
  • Page 54: Scanning With Event Forwarding (Sti)

    A dialog box opens for you to select the application to use for scanning. 6. Select the application you want in the box and click OK. Now the application you selected opens and you can continue scanning using the application’s interface. Xerox Card Scanner 200 User’s Guide...
  • Page 55: Creating An Html Web Page From Your Scanned Documents

    7. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files. 8. You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page. Xerox Card Scanner 200 User’s Guide...
  • Page 56: Transferring Scanned Documents To Storage

    6. Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4.0 Link Properties window. Your scanned documents will be stored at the location you specified on the One Touch 4.0 Link Properties window. Xerox Card Scanner 200 User’s Guide...
  • Page 57: Scanning To Multiple Archive Folders

    5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Xerox Card Scanner 200 User’s Guide...
  • Page 58 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Xerox Card Scanner 200 User’s Guide...
  • Page 59 Transfer to Storage Destination Application. Scan to multiple storage folders: 1. Open the One Touch Properties window. 2. Click on the Scan tab, then select one of the configurations you created for storage. Xerox Card Scanner 200 User’s Guide...
  • Page 60 6. When scanning is finished, place the next document in the scanner then click on the Custom button to scan the next item. When scanning is finished, the two sets of documents are stored in the two separate folders. Xerox Card Scanner 200 User’s Guide...
  • Page 61: Hardware Settings

    To open the device settings tab: 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox Card Scanner 200. Xerox Card Scanner 200 User’s Guide...
  • Page 62: Calibration And Cleaning

    3. The scanner will grab the page and move it slowly through the scanner as the utility completes the progress. 4. When finished, the scanner will eject the page out the back. 5. If you completed a calibration, the last calibrated field will update with the current date and time. Xerox Card Scanner 200 User’s Guide...
  • Page 63: Setting Paper Pickup Options

    Moderate (500 ms) is the default selection for this option. 4. Click on OK to save the changes and close the window. Click on Reset Device to return the option in this Control section back to the original factory setting. Xerox Card Scanner 200 User’s Guide...
  • Page 64: Skew Detection

    To open the device settings tab: 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox Card Scanner 200. 3. Click the Properties button.
  • Page 65: Scanning From The Twain Interface

    User’s Guide for scanning with your Xerox Card Scanner 200. To access the TWAIN interface from other software, please refer to their user’s guides, then return to this User’s Guide for the steps to scan.
  • Page 66: Accessing The Twain Interface

    2. Use the application’s command that opens the TWAIN interface. In PaperPort click on the tool bar Scan button then choose TWAIN: Xerox Card Scanner 200 when prompted. Select Display scanner dialog box and then click on the Scan button in the scanning pane.
  • Page 67: Scanning From The Twain Interface

    Scanning from the TWAIN Interface Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox Card Scanner 200. 1. Place an item face up in the scanner’s paper feed slot. 2. Adjust the settings in the TWAIN interface for the item you are scanning.
  • Page 68: Twain Interface Options

    Selecting Reduce Moiré Patterns will limit or eliminate moiré patterns in the scanned image. This option is only available for the Grayscale or Color Mode low resolutions. Xerox Card Scanner 200 User’s Guide...
  • Page 69: Calibrating Or Cleaning The Scanner From Twain

    2000 or Windows Vista 64-bit, and did not install One Touch with your scanner, use these instructions for calibrating and cleaning the scanner. 1. On the upper right corner of the TWAIN interface, click on the scanner icon. Xerox Card Scanner 200 User’s Guide...
  • Page 70 The scanner grabs the sheet and passes it back and forth during the cleaning process. 5. When the calibration or cleaning process is finished, the scanner will exit the page from the scanner. Remove the page after the scanner has released it. Xerox Card Scanner 200 User’s Guide...
  • Page 71: Scanning From The Windows Image Acquisition Interface

    4. Click on the color mode appropriate for the item you are scanning. 5. Place a document in the scanner’s paper feed slot. 6. Click on the Scan button in the WIA interface. The scanner starts scanning. Xerox Card Scanner 200 User’s Guide...
  • Page 72: Fine Tuning Your Scans

    WIA interface available with Windows Vista. Please refer to the Windows help for instructions on using WIA. Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. Xerox Card Scanner 200 User’s Guide...
  • Page 73 Higher dpi settings take longer to scan and produce larger files for the scanned images. Picture type—Click the menu arrow and choose the most appropriate type for the item you’re scanning. 3. Click OK. The Custom Settings button is now set to scan with the options you selected. Xerox Card Scanner 200 User’s Guide...
  • Page 74: Maintenance

    1. Right-click on the One Touch icon in the Windows notification area (at the lower right corner of the screen) and choose Show Hardware from the pop-up menu. 2. The Hardware Properties for your scanner opens. Xerox Card Scanner 200 User’s Guide...
  • Page 75 If you do not see Scanners and Cameras, open Printers and Other Hardware then you should see this option. 3. Your Xerox Card Scanner 200 should be listed as one of the attached scanners. Right-click on the scanner and choose Properties to open the Device Settings for your scanner.
  • Page 76: Cleaning Your Scanner

    2. The Hardware Properties for your scanner opens. 3. Click on the Properties button to open the Device Settings tab for your scanner. 4. Click on the Clean button to start the cleaning utility. Xerox Card Scanner 200 User’s Guide...
  • Page 77 If you do not see Scanners and Cameras, open Printers and Other Hardware then you should see this option. 3. Your Xerox Card Scanner 200 should be listed as one of the attached scanners. Right-click on the scanner and choose Properties to open the Device Settings for your scanner.
  • Page 78: Additional Cleaning Method

    1. Right-click on the One Touch icon in the Windows notification area (at the lower right corner of the screen) and choose Show Hardware from the pop-up menu. 2. The Hardware Properties for your scanner opens. Xerox Card Scanner 200 User’s Guide...
  • Page 79 7. When cleaning is complete the scanner will eject the cleaning sheet out of the scanner. Do not forcefully pull the sheet out, the scanner will release the sheet when it has fully exited out of the scanner. Xerox Card Scanner 200 User’s Guide...
  • Page 80: Troubleshooting

    Problem: During installation I got the error message: PaperPort Installation is not complete. The installation procedure was not successful. You need to reboot your computer and then restart the PaperPort software installation. Xerox Card Scanner 200 User’s Guide...
  • Page 81 They are interfering with the installation and One Touch options, and you need to remove those other drivers and re-install your Xerox scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs. You can also use the basic steps in the section “Uninstalling or Reinstalling Your Scanner”...
  • Page 82: Uninstalling Or Reinstalling Your Scanner

    Maintenance Uninstalling or Reinstalling Your Scanner To uninstall your Xerox scanner, remove the One Touch 4.0 software, PaperPort, and any other software provided with your scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.
  • Page 83: Xerox Card Scanner 200 Specifications

    6.84 ounces (194 grams) Operating temperature 50°–104° F (10°–40° C without condensation) Relative humidity 20%–80% (@35° C without condensation) USB cable 185 cm, 28AWG, with core Safety and agency certifications UL, FCC Class B, CE, RoHS, WEEE Xerox Card Scanner 200 User’s Guide...
  • Page 84: Xerox Card Scanner 200 Spare Part List

    Maintenance Xerox Card Scanner 200 Spare Part List Please use the following part name and number when ordering a replacement USB cable for your scanner. Part Name Part Number Calibration page 05-0771-000 Cleaning sheet 05-0772-000 High Speed USB 2.0 35-0115-000...
  • Page 85 Maintenance Xerox Card Scanner 200 User’s Guide...
  • Page 86: Appendix A Notices

    Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
  • Page 87: Section 4: Maintenance Information

    Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine. NOTE: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Do Not Do These •...
  • Page 88: Section 6: Regulatory Information

    Xerox environmental programs, visit: www.xerox.com/environment.html. If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations.
  • Page 89: Section 8: Illegal Copies

    Section 8: Illegal Copies Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. Xerox Card Scanner 200 User’s Guide...
  • Page 90 1. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.) Xerox Card Scanner 200 User’s Guide...
  • Page 91: Other Countries

    Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Xerox Card Scanner 200 User’s Guide...
  • Page 92: Section 9: Eh&S Contact Information

    Section 9: EH&S Contact Information Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA: 1-800-828-6571 Canada: 1-800-828-6571 Europe: +44 1707 353 434 Xerox Card Scanner 200 User’s Guide...
  • Page 93 Xerox Card Scanner 200 User’s Guide...
  • Page 94 GrayScale mode 27, 63 Copy button Create copies of scanned documents Create single image files Hardware properties 18, 22, 56, 69, 71, 73 Custom page size Help 3, 60 HTM file format 39, 50 Xerox Card Scanner 200 User’s Guide...
  • Page 95 24, 39 NewSoft Presto! BizCard® 13, 60 Normal Saturation Scan configuration OCR options 23, 29, 30, 31, 48, 49, 50, 52 Edit or Delete One Touch Mini-Guide 38, 41, 45 Lock or unlock OmniPage® Pro Xerox Card Scanner 200 User’s Guide...
  • Page 96 Text Editors Text file formats TIFF file format 34, 36, 37 Transfer to Storage 31, 51, 52 file formats Troubleshooting TWAIN Open from One Touch Scanning TWAIN interface 16, 33, 34, 35, 36, 60, 61 Xerox Card Scanner 200 User’s Guide...
  • Page 97 Index Xerox Card Scanner 200 User’s Guide...
  • Page 98 P/N 05-0776-100...

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