Xerox DocuMate 632 User Manual
  1. Manuals
  2. Brands
  3. Xerox Manuals
  4. Scanner
  5. DocuMate 632
  6. User manual
Xerox DocuMate 632 User Manual

Xerox DocuMate 632 User Manual

Xerox scanner user's guide
Hide thumbs Also See for DocuMate 632:
Table of Contents

Advertisement

Quick Links

Download this manual
DocuMate 632
scanner
user's guide

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the DocuMate 632 and is the answer not in the manual?

Questions and answers

Subscribe to Our Youtube Channel

Related Manuals for Xerox DocuMate 632

Summary of Contents for Xerox DocuMate 632

  • Page 1 DocuMate 632 scanner user’s guide...
  • Page 2 DocuMate 632 scanner user’s guide...
  • Page 3 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

  • Page 4: Table Of Contents

    The Xerox DocuMate 632 Scanner ........
  • Page 5 Xerox DocuMate 632 Scanner Specifications ........

  • Page 6: Welcome

    What’s in the Box DocuMate 632 Scanner User’s Guide Welcome Your new Xerox DocuMate 632 scanner can quickly scan single- sided or double-sided stacks of color and black-and-white documents, up to 8.5" x 14", and place their images on your computer.

  • Page 7: The Xerox Documate 632 Scanner

    Welcome The Xerox DocuMate 632 Scanner Status light Destination Selector buttons LED Number Duplex button Simplex button ADF cover release Input Tray Output tray Paper Stop Power switch Power jack ADF cover release—Opens the cover on the ADF. Input tray—Holds documents in place. Paper guide on the input tray adjusts to fit the document width.

  • Page 8: What You Need

    The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox DocuMate 632 Scanner User’s Guide—On the Installation DVD; contains detailed installation, scanning, configuration, and maintenance information. • Online Help—For the scanner configuration, TWAIN and WIA interfaces.

  • Page 9: Installation

    If you already have a scanner connected to your computer, you need to remove its driver programs first before beginning the installation of your Xerox DocuMate 632 scanner. Please see “Uninstalling Your Scanner” on page 115 for basic instructions, or see the User’s Guide that you received with your other scanner for specific instructions.

  • Page 10: Step 1: Assemble The Scanner

    Step 1: Assemble the Scanner DocuMate 632 Scanner User’s Guide To assemble the scanner: 1. Remove all shipping tape from the scanner and from the Paper Tray. 2. Slide the tray in so the pins seat into the holes on the ADF.
  • Page 11 8. When you’re finished assembling the scanner, place it on a level surface on your desk. If the scanner is on an uneven surface, it may stall when scanning from the Flatbed. 9. Proceed to “Step 2: Install the Software.” DocuMate 632 Scanner User’s Guide...

  • Page 12: Step 2: Install The Software

    Step 2: Install the Software DocuMate 632 Scanner User’s Guide To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation DVD into your computer's DVD-ROM drive. The Installation menu automatically opens.
  • Page 13 Installation 3. On the Installation menu, select Install Products. 4. Make sure the box Scanner Driver is checked. NOTE: The software provided with your scanner may differ slightly from the list shown in the window. DocuMate 632 Scanner User’s Guide...
  • Page 14 5. Click Install Now. The Welcome to the OneTouch 4.0 Setup Wizard opens. 6. Click Next. 7. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.
  • Page 15 QuickScan. The One Touch 4.0 Monitor will not run and you cannot use the One Touch features. You will not be able to use the Xerox DocuMate 632 TWAIN driver. You will not be able to scan with the buttons on the scanner.
  • Page 16 DocuMate 632 Scanner User’s Guide 9. Click Next. During installation you will see this window asking you to select one of the images for your Color Space setting. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors.

  • Page 17: Step 3: Connect The Power Supply

    Step 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your Xerox DocuMate 632 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner.

  • Page 18: Step 4: Connect The Usb Cable And Turn On The Power

    Step 4: Connect the USB Cable and Turn on the Power DocuMate 632 Scanner User’s Guide The Xerox DocuMate 632 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running.
  • Page 19 Do not proceed until you receive a message that your computer has found the new hardware, or updated the driver database. If your computer is running Windows XP or Windows Vista, you will see a message similar to the following. DocuMate 632 Scanner User’s Guide...
  • Page 20 DocuMate 632 Scanner User’s Guide 5. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 6. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel.

  • Page 21: Additional Applications Available With Your Scanner

    DVD with the User Guides. See the steps on page 18 to install Adobe Acrobat Reader. 2. Click Install Products. You’ll see the screen that shows the applications. 3. See the following table to decide which software you would like to install. DocuMate 632 Scanner User’s Guide...
  • Page 22 If you install the Kofax VRS software, you may see the following message. Please disregard this message and click OK. The Kofax VRS Certified ® ISIS DocuMate 632 scanner driver and ISIS is one of the options. OmniPage® OmniPage Pro provides precision OCR analysis, advanced layout detection, and Logical Form Recognition security features quickly turn office documents and forms into over 30 different PC applications for editing, searching and sharing.

  • Page 23: View The User Guides

    If your computer already has Adobe Acrobat Reader installed, please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer. DocuMate 632 Scanner User’s Guide...
  • Page 24 3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the DVD and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 632 scanner is ready to scan. Installation...

  • Page 25: Register Your Scanner And Check For Updates

    Your RegID is important as you will need it when accessing free telephone support, or checking for online updates. 4. Write down your RegID below so you will be able to find it easily in the future. RegID:_________________________________ The One Touch Icon DocuMate 632 Scanner User’s Guide...

  • Page 26: Scanning

    If you selected the recommended Full Install option for your scanner’s driver (see page 10), then you have several different scanning options with your Xerox DocuMate 632 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

  • Page 27: Load And Scan Documents

    Automatic Document Feeder. For Simplex (one-sided) scans, load the documents face up. For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned. notes that may come off during DocuMate 632 Scanner User’s Guide...
  • Page 28 DocuMate 632 Scanner User’s Guide 3. Check the LED number to make sure you are using the scan setting you want. To choose a new scan setting, press the Up or Down Destination Selector buttons. Press the Up or Down Destination Selectors to cycle through the scan settings to select the one you want.

  • Page 29: Check The Scan Settings Before Scanning

    3. When you are ready to scan, click the button on the One Touch Button Panel. See “Scan from the One Touch Button Panel” on page 26 for more about the Button Panel. Your document will be scanned with these options for setting Number 6. DocuMate 632 Scanner User’s Guide...

  • Page 30: Scan From The Flatbed Glass

    Scan from the Flatbed Glass DocuMate 632 Scanner User’s Guide Use the Flatbed glass to scan documents on lighter weight paper, such as credit card receipts, or items that cannot be scanned with the Automatic Document Feeder, such as pages in books.

  • Page 31: Scan From The One Touch Button Panel

    Simplex or Duplex scanner buttons. Click these arrows to navigate through the buttons. Or if you want to scan with button 4, which attaches the scanned document to a blank email message, click here. DocuMate 632 Scanner User’s Guide...

  • Page 32: Using The One Touch Button Panel

    Using the One Touch Button Panel DocuMate 632 Scanner User’s Guide The One Touch Button Panel is also your on-screen set of controls for the scanner. The One Touch Button Panel shows information about the scanner and its settings. 1. To open the One Touch Button Panel, click the One Touch icon.
  • Page 33 See “Configuring the One Touch Buttons” on page 30 to change the settings of the buttons on the One Touch Button Panel. Click these arrows to cycle through the buttons. ® . But you can change DocuMate 632 Scanner User’s Guide...

  • Page 34: The Default One Touch Settings On Your Scanner

    The Default One Touch Settings on Your Scanner DocuMate 632 Scanner User’s Guide Based on the recommended full install of your scanner driver, your scanner buttons are pre-configured to scan items for various basic tasks, such as email or fax, then send the scanned image to an appropriate, pre-selected Destination Application.

  • Page 35: Configuring The One Touch Buttons

    Some of the options on the One Touch Properties Window (and other One Touch windows and dialog boxes) are “grayed out” and are not available. Grayed out options are not appropriate for your Xerox DocuMate 632 scanner. DocuMate 632 Scanner User’s Guide...

  • Page 36: About The One Touch Properties Window

    Window (and other One Touch windows and dialog boxes) may be “grayed out” and are not available. Grayed out options are not appropriate for your Xerox DocuMate 632 scanner. If you use the One Touch application with other Xerox scanners, grayed out options become active, if appropriate.
  • Page 37 Automatic Document Feeder and automatically scans them when you press the Simplex or Duplex button, or you click a scan button in the One Touch 4.0 utility. Grayscale Configure Before Scan DocuMate 632 Scanner User’s Guide...
  • Page 38 DocuMate 632 Scanner User’s Guide To scan from the Flatbed glass using the Simplex button, or the scan buttons in the One Touch utility, you must first remove any pages from the Automatic Document Feeder. Otherwise, the scanner will sense those pages, and scan them instead.

  • Page 39: Selecting New Settings For A Button

    See “Scanning with Optical Character Recognition (OCR)” on page 66 for details. 3. From the Select Configuration list, select a scan configuration. Select a format for the scanned image Select a configuration for scanning the item. DocuMate 632 Scanner User’s Guide...
  • Page 40 DocuMate 632 Scanner User’s Guide To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application.

  • Page 41: Setting Destination Application Properties

    Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel Reader, and the other applications indicated by their icons in the list. The properties apply to the OCR settings for the applications. ® , Adobe DocuMate 632 Scanner User’s Guide...
  • Page 42 DocuMate 632 Scanner User’s Guide 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text.
  • Page 43 See the steps on page 37 to add an application to the list. 3. Click OK. 4. Click Refresh on the One Touch Properties window. 5. Click OK or Apply on the Link Properties window. DocuMate 632 Scanner User’s Guide...
  • Page 44 DocuMate 632 Scanner User’s Guide Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD”...
  • Page 45 These are the standard Windows Internet options. Please see your Windows documentation for more information about Internet options. If you are using AOL, please see the AOL user manual for making changes to the Internet options applicable to AOL. DocuMate 632 Scanner User’s Guide...
  • Page 46 DocuMate 632 Scanner User’s Guide 4. Select the options for color document handling. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen.

  • Page 47: Selecting Page Format Options

    Both of those file formats tend to be larger than the JPEG format. Text Formats; sPDF is only one of several text formats available. DocuMate 632 Scanner User’s Guide...
  • Page 48 DocuMate 632 Scanner User’s Guide Because JPEG image files can be reduced in size, the JPEG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPEG files are...
  • Page 49 1. Select the Destination Application. 2. Right-click on the text format icon. Example menu for the TEXT format when the Destination Application is Microsoft Word. Example menu for the TEXT format when the Destination Application is a Storage location. DocuMate 632 Scanner User’s Guide...
  • Page 50 DocuMate 632 Scanner User’s Guide 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the One Touch Properties window. Other buttons that have a text option selected as the Page Format are not affected, so you can set the text file type independently for each button.

  • Page 51: Renaming A One Touch Button

    3. Select the name’s text and type a new name. Click the arrows to get to the button to rename, then select the name text. Type a new name for the button. 4. Click OK or Apply. The button is now renamed. DocuMate 632 Scanner User’s Guide...

  • Page 52: Selecting Options For A Button

    Click the Multi Function tab to get back to the button settings. To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab 2. Click the menu arrow and choose the button for new options. DocuMate 632 Scanner User’s Guide...
  • Page 53 Sti event forwarding is for using another application’s interface for scanning. The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning. See “Scanning with Event Forwarding” on page 73 for details. DocuMate 632 Scanner User’s Guide...
  • Page 54 DocuMate 632 Scanner User’s Guide 4. After selecting a new category of Destination Applications, click the Multi Function tab to see which ones are added to the list. Show Progress Window—Select this option to display the progress window of the document(s) during scanning.

  • Page 55: Creating A New Scan Configuration

    If the Scan Settings tab is not selected, click it. 4. On the Scan Configuration Properties dialog box, type a name. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. DocuMate 632 Scanner User’s Guide...
  • Page 56 Drag the sliders to set the Brightness and Contrast. DocuMate 632 Scanner User’s Guide TIP: If you’re going to set up the new configuration to scan duplex (two-sided), include that in the name, such as “Scan for Dark Print (Duplex),”...
  • Page 57 This option is only available for the GrayScale or Color Mode at 200 dpi or less. • Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image Click to toggle between inches and millimeters. Inverted Image DocuMate 632 Scanner User’s Guide...
  • Page 58 DocuMate 632 Scanner User’s Guide • Duplex—Scan both sides of the page. If this option is not selected, the scanner will scan the front side of the page only. NOTE: Regardless of the One Touch setting, the scanner button always takes precedence. In other words, even if the LED...
  • Page 59 10. Click OK to save the new configuration. It will now be listed in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. DocuMate 632 Scanner User’s Guide...
  • Page 60 The Device Settings Tab DocuMate 632 Scanner User’s Guide A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device.
  • Page 61 C:\Documents and Settings\<your user name>\My Documents\My One Touch Archive and then in a folder based on your selection for the Storage Layout. For example, if the file type is TIFF, and you select Documents are put into DocuMate 632 Scanner User’s Guide...
  • Page 62 Scanning to Multiple Folders DocuMate 632 Scanner User’s Guide folders by type, the default location of scanned archive documents is at C:\Documents and Settings\<your user name>\My Documents\My One Touch Archive\TIFF Documents. 3. If you want to store your archived documents in some other location, click the Browse button to specify the new location.
  • Page 63 8. Click the Browse button. 9. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the Make New Folder button and type the name for the new folder. DocuMate 632 Scanner User’s Guide...
  • Page 64 DocuMate 632 Scanner User’s Guide 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click Apply. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.”...
  • Page 65 Destination Selector buttons to get to the next button you have set up for scanning. 5. Press the Simplex or Duplex button to scan the documents. When scanning is finished, the documents are stored in the two separate folders. DocuMate 632 Scanner User’s Guide...

  • Page 66: Editing Or Deleting Scan Configurations

    Editing or Deleting Scan Configurations DocuMate 632 Scanner User’s Guide NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the preset configurations.
  • Page 67 The key icon indicates the configuration is unlocked. 5. Edit the settings and click OK. 6. Click OK to close the dialog box. Click the Lock/Key icon to toggle between locked and unlocked. DocuMate 632 Scanner User’s Guide...

  • Page 68: Configure Before Scan

    Configure Before Scan DocuMate 632 Scanner User’s Guide Choosing Configure Before Scan simply opens a scanning interface when you press or click a scan button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button.
  • Page 69 In the example shown on the previous page, the Destination Application is Microsoft Paint. Please see “Scanning with the TWAIN Interface” on page 82 for instructions on using the scanning features found in the Basic TWAIN and Advanced TWAIN interfaces. DocuMate 632 Scanner User’s Guide...
  • Page 70 Canceling a Configure Before Scan DocuMate 632 Scanner User’s Guide To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job.

  • Page 71: Scanning With Optical Character Recognition (Ocr)

    The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch 4.0 software and your DocuMate 632 scanner. One Touch 4.0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step.
  • Page 72 DocuMate 632 Scanner User’s Guide 2. To scan from the One Touch Button Panel, click the One Touch icon in the Windows Notification Area, click the arrows to see Button 6, then click Button 6. Your scanned pages appear in the Destination Application with their text ready for editing and other text processing.

  • Page 73: Scanning With Spdf Or Npdf And Searching For Text

    3. Select a Destination Application that uses a text format as the page format. 4. Right-click on the text format icon. 5. Choose the Searchable PDF or Normal PDF option for the page format. DocuMate 632 Scanner User’s Guide...

  • Page 74: Scan And Burn To A Cd

    PDF file, or about editing PDF text. If you have a CD burner attached to your computer, you can scan directly from your Xerox DocuMate 632 scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista.
  • Page 75 7. Now start scanning using the button you selected to use to scan and burn to a CD. When scanning is finished, a bubble message on the screen tells you that files are waiting to be burned to the CD. DocuMate 632 Scanner User’s Guide...
  • Page 76 DocuMate 632 Scanner User’s Guide 8. Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button. The One Touch 4.0 Link Properties window opens. 9. Make sure a blank CD is in the CD burner.
  • Page 77 “Scanning to Multiple Folders” on page 57), do not use them for the Burn to CD Destination Application. Otherwise, the Windows XP and Windows Vista CD writing wizards will not be able to find the images to burn onto the CD. DocuMate 632 Scanner User’s Guide...

  • Page 78: Scanning With Event Forwarding

    Scanning with Event Forwarding DocuMate 632 Scanner User’s Guide If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use.
  • Page 79 A dialog box opens for you to select the application to use for scanning. 7. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface. DocuMate 632 Scanner User’s Guide...

  • Page 80: Creating An Html Web Page From Your Scanned Documents

    Creating an HTML Web Page from Your Scanned Documents DocuMate 632 Scanner User’s Guide If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to HTML formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing.
  • Page 81 Address bar to make sure you’ll know where to find your new HTML page later on. 10. You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page. DocuMate 632 Scanner User’s Guide...

  • Page 82: Transferring Scanned Documents To Storage

    Transferring Scanned Documents to Storage DocuMate 632 Scanner User’s Guide With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way.
  • Page 83 The One Touch Properties window closes. 6. Now start scanning using Button 7 (or other button you set up for archiving). When scanning is finished, the documents are saved in the text file format and in the location you specified. DocuMate 632 Scanner User’s Guide...
  • Page 84 To Transfer Documents to a Server or Mapped Drive DocuMate 632 Scanner User’s Guide When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the Browse button.

  • Page 85: Checking The Hardware And Setting The Lamp Power Saving

    The Hardware icon If the Hardware View of the panel is open you can also right- click on the DM632 icon. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 632 scanner. DocuMate 632 Scanner User’s Guide...
  • Page 86 DocuMate 632 Scanner User’s Guide 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours.

  • Page 87: Scanning With The Twain Interface

    Because the TWAIN interface is essentially the same regardless of the software you use to open it, you can still use the instructions in this User’s Guide for scanning with your Xerox DocuMate 632 scanner. The steps below show the basic process to open the TWAIN interface, but to open it in specific software applications please refer to their user’s guides, then return to this User’s Guide...
  • Page 88 For example, in Microsoft PowerPoint, from the Insert menu, choose Picture then choose From Scanner or Camera. Click the drop-down menu and choose Xerox DocuMate 632. Then click Custom Insert. Note that your scanner may be listed twice. One listing is for choosing TWAIN Interface, the other is usually for choosing the WIA Interface.

  • Page 89: The Two Twain Interface Options

    To switch between the Basic and Advanced Interfaces, click the Basic Interface or Advanced Interface button. NOTE: When scanning from a TWAIN application, the interface that opens is the one you used previously to scan. DocuMate 632 Scanner User’s Guide...

  • Page 90: Scanning From The Twain Basic Interface

    Scanning from the TWAIN Basic Interface To scan from the Basic Interface: DocuMate 632 Scanner User’s Guide The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the Scan button on the Basic Interface (not on the scanner) to scan the item.
  • Page 91 ADF again if you’re scanning a stack of pages. Click Scan. 6. When you’re finished scanning items, click Done to close the Basic Interface. 7. The scanned images will appear in the TWAIN application you’re using. DocuMate 632 Scanner User’s Guide...

  • Page 92: Scanning From The Twain Advanced Interface

    Click Preview to view the Interface to return to it. image in the window. DocuMate 632 Scanner User’s Guide The Advanced Interface has a wide range of image adjustments for scanning. 1. Open the TWAIN Interface as described in the section “Scanning with the TWAIN Interface”...
  • Page 93 ADF Input Tray and click the Scan button. 10. When you’re finished scanning items, click Done to close the Advanced Interface. A scan progress window opens. To Cancel scanning while it is in progress, click the Cancel button on the progress window. DocuMate 632 Scanner User’s Guide...

  • Page 94: Adjusting The Image With The Advanced Interface

    Adjusting the Image with the Advanced Interface To adjust a setting: DocuMate 632 Scanner User’s Guide You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you’re scanning. 1. On the left side of the Advanced Interface, select a configuration, for example, Color Configurations.

  • Page 95: Adjusting The Resolution

    You can also type a number directly into the resolution setting box, or click the up and down arrows to increase or decrease the setting. The resolution settings on your DocuMate 632 scanner range from 50 dpi to 600 dpi.

  • Page 96: Adjusting The Brightness And Contrast

    Adjusting the Brightness and Contrast To adjust the brightness and contrast: DocuMate 632 Scanner User’s Guide The resolution panel also includes an advanced setting for Moire patterns. Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations.

  • Page 97: Adjusting Gamma, Saturation, And Color Hue

    You can also type a number directly into the setting boxes, or click the up and down arrows next to the boxes. 2. Click Reset to return the settings to their original numbers. DocuMate 632 Scanner User’s Guide...

  • Page 98: Adjusting Input Size

    The following figure shows the input size options. To set the image size: 1. Select the image size from the menu. The dotted outline shows the selected area in the image. DocuMate 632 Scanner User’s Guide...
  • Page 99 Clicking Remove causes the entire 8.5" x 14" area to be selected. The ruler around the edges of the image help you precisely position a custom sized image. You can change the ruler units to suit the type of measurements you want. DocuMate 632 Scanner User’s Guide...

  • Page 100: The Scan Info Box

    The Scan Info Box DocuMate 632 Scanner User’s Guide To set the ruler units: 1. Click the Ruler Units button. The ruler units across the top and down the side of the window cycle through centimeters, inches, and pixels. The following figure shows the information on the Scan Info box:...

  • Page 101: Creating A New Advanced Interface Profile

    Your new profile is added to the configuration list. 1. Select your profile from the configuration list. 2. Make changes to the profile as needed, and then click Save. 3. If you want to delete the selected profile, click Delete. DocuMate 632 Scanner User’s Guide...

  • Page 102: Display The Device Configuration

    1. Click the Device Configuration button. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 80 for more information about the device settings. DocuMate 632 Scanner User’s Guide...

  • Page 103: Scanning With The Wia Interface

    NOTE: Duplex (two-sided) scanning is not available from WIA. 1. On the Windows taskbar, click Start, point to Programs, point to Accessories, then click Paint. 2. From the File menu choose From Scanner or Camera. DocuMate 632 Scanner User’s Guide...
  • Page 104 DocuMate 632 Scanner User’s Guide 3. The Scan using Xerox DocuMate 632 window opens. Use this window to select scanning options and start the scan process. 4. From the Paper Source drop-down list, choose Document Feeder to scan from the Automatic Document Feeder, or Flatbed to scan a from the Flatbed glass.

  • Page 105: Fine Tuning Your Scans

    9. The scanned image will appear in Microsoft Paint (or other WIA application you’re using. You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item. To select the scanner settings before you scan: DocuMate 632 Scanner User’s Guide...
  • Page 106 DocuMate 632 Scanner User’s Guide 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image.

  • Page 107: Scanning With The Isis Interface

    The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. 2. Select Xerox DocuMate 632 from the list of scanners and click Your scanner is then ready to work with the ISIS driver. DocuMate 632 Scanner User’s Guide...

  • Page 108: Maintenance

    Cleaning the Scanner DocuMate 632 Scanner User’s Guide Maintenance This section contains information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning the ADF: You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF, or several feed in at the same time.
  • Page 109 ADF scans against. This area is at one side of the glass and has a white reference frame. This is the area of the glass where images are captured as paper is pulled through the ADF during scanning. DocuMate 632 Scanner User’s Guide...

  • Page 110: Clearing Paper Jams

    Clearing Paper Jams DocuMate 632 Scanner User’s Guide If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover.

  • Page 111: Replacing The Adf Pad Assembly

    The ADF pad may wear out and is designed to be a user- replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing out. See the “Xerox DocuMate 632 Scanner Parts List” on page 118 for ordering information. To replace the ADF Pad assembly: 1.

  • Page 112: Replacing The Roller Assembly

    After extended use, the roller may wear out and will need to be replaced. It is a user-replaceable part and can be ordered. See the section “Xerox DocuMate 632 Scanner Parts List” on page 118 for the part number. A worn roller can cause documents to feed in at an angle, multiple pages to feed at the same time, or not grab pages at all as the roller slips on the page.
  • Page 113 3. Holding the right hand side of the roller, gently pull it down and away from its channel. 4. Now angle the left side of the roller assembly out and away from its housing. 5. You can discard the roller. It cannot be refurbished or reused. DocuMate 632 Scanner User’s Guide...
  • Page 114 DocuMate 632 Scanner User’s Guide To Replace the roller assembly: 1. Hold the roller by its right hand side and slide the left hand side into its housing. Make sure the small wheel on the left end of the roller seats properly into its housing.

  • Page 115: Troubleshooting

    Did you select another scanning source in the scanning application? If you use multiple devices with your computer, you may have selected another source for images. Start the application and make sure Xerox DocuMate 632 is selected as the scanner. Problem: The installation will not complete successfully.
  • Page 116 Scanner” on page 103. If that doesn’t solve the problem, the pad assembly may need to be replaced. It is user-replaceable. See “Xerox DocuMate 632 Scanner Parts List” on page 118 for the ordering number. See “Replacing the ADF Pad Assembly” on page 106 for the steps to replace the pad.
  • Page 117 Unplug the power cable from the scanner, and then plug it back in. If the scanner does not reconnect: 1. Unplug the power cable from the scanner. 2. Restart your computer. 3. After the restart is complete, plug the power cable back in. DocuMate 632 Scanner User’s Guide...

  • Page 118: Status Light Troubleshooting Codes

    The scanner is not communicating with the computer. DocuMate 632 Scanner User’s Guide The status light indicates the current state of the scanner. A green status light indicates the normal state of the scanner. A red status light indicates that there is a hardware issue. Descriptions of the most common patterns are listed below.
  • Page 119 Turn off the scanner, re-boot your computer, then turn the scanner back on. If the problem persists, contact Xerox Technical Support. DocuMate 632 Scanner User’s Guide...

  • Page 120: Uninstalling Your Scanner

    Uninstalling the Scanner and One Touch Software Uninstalling the OmniPage Software DocuMate 632 Scanner User’s Guide To uninstall the Xerox DocuMate 632 scanner, remove the One Touch 4.0 driver and modules, and any other scanning software provided with the scanner.

  • Page 121: Install Another Driver

    7 of this User Guide and follow steps for installing one of the other driver options. NOTE: The One Touch 4.0 driver is required for the scanner’s buttons to function. If you select a driver without One Touch 4.0, the scanner buttons will not initiate scanning. DocuMate 632 Scanner User’s Guide...

  • Page 122: Xerox Documate 632 Scanner Specifications

    Xerox DocuMate 632 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Safety and agency certifications DocuMate 632 Scanner User’s Guide...

  • Page 123: Xerox Documate 632 Scanner Parts List

    Maintenance Xerox DocuMate 632 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Paper Input Tray ADF Pad Roller Assembly AC Power Cord Power Supply Buttons Label Part Number 57-0107-000...

  • Page 124: Appendix A Notices

    Appendix A Notices It’s Illegal in the USA DocuMate 632 Scanner User’s Guide Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

  • Page 125: It's Illegal In Canada

    3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. Dependency Status Previous military service DocuMate 632 Scanner User’s Guide...

  • Page 126: Federal Communications Commission (Fcc) For Usa

    Federal Communications Commission (FCC) for USA DocuMate 632 Scanner User’s Guide 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

  • Page 127: Energy Star For The Usa

    Equipment (2002/95/EC), and with the Waste Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC). Xerox operates a worldwide equipment takeback and reuse/ recycle program. Contact your Xerox sales representative (1-800- ASK-XEROX) to determine whether this Xerox product is part of the program. DocuMate 632 Scanner User’s Guide...
  • Page 128 If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations. For recycling and disposal information, contact your local authorities.
  • Page 129 DocuMate 632 Scanner User’s Guide...

  • Page 130: Index

    Configure Before Scan 63, 82 Contrast 51, 91, 101 csv file format 45 Destination Application 21, 22, 30 OCR 34, 45 DocuMate 632 Scanner User’s Guide Index text file format 44 Destination Selector 23 Device Settings 51, 55 Document Format 30...
  • Page 131 Select Format and Page(s) 32 setup 4 Show All Destinations 48 Show Hardware 80 Simple Text 45 simplex button 2, 21, 22, 23 size 52 skip blank originals 53 sPDF 34, 43, 45, 68 spreadsheets DocuMate 632 Scanner User’s Guide...
  • Page 132 Transfer to Storage 77 troubleshooting 110 TWAIN 63, 74 TWAIN Interface 82, 84 TWAIN standard 82 USB port 13 Use Flatbed 25 watermark, remove 53 WIA 63 Word Document 45 xls file format 45 DocuMate 632 Scanner User’s Guide Index...
  • Page 133 05-0677-500...

This manual is also suitable for:

Xdm6325d-wu

Table of Contents