HP 640 Series Manual

Also See for 640 Series:

Table of Contents

Start Here

If you have problems during setup, see Troubleshooting in the last section.
Locate components
Remove all tape
Open the control panel and remove the piece of paper and tape.
Attach phone line and handset
Turn the device upside down and locate the ports under the side with the handset.
1. Do not insert anything into the EXT. port at this time.
2. Insert the handset cord into the HANDSET port.
3. Insert the phone line cord from the wall into the LINE port.
4. Slip both lines behind the retaining clips.
Plug in the power cord
Plug the power cord into the HP Fax and then into the wall.
Load paper
1. Put in the paper support.
2. Put in the document support.
3. Set the paper width to LTR or A4.
4. Open the paper tray cover.
5. Insert a stack of paper (up to 50 sheets).
6. Close the paper tray cover.
Set the date and time
1. Menu
2. OK
3. Start/Enter
4. Keypad

Press Menu.
Press to choose SET DATE & TIME and press OK.
Press OK when the display shows Date Format.
Press to select either Europe (day month year) or USA (month day year) and press OK.
Press OK when the display shows Date & Time.
Use the keypad to enter the date and time. You can move the cursor by pressing . Enter the hour in 24-hour format.
Press OK.

Open the print cartridge
Open the package and remove the tape from the print cartridge without touching the copper-colored contacts.

Do not touch the copper-colored contacts on the print cartridge.

Press the Access Cartridge button
Press the Access Cartridge button to move the cartridge carriage so you can easily insert the print cartridge.
1. Access Cartridg
Insert and align the print cartridge
1. Open the control panel.
2. Lift the cartridge compartment cover.
3. Orient the copper-colored area toward the back of the device and lower it into the cartridge carriage.
4. Gently push the print cartridge toward the back of the device until you hear it click into place.
5. Lower the cartridge compartment cover.
6. Close the control panel.

Quick Setup - Step 10

Quick Setup - Step 11
An alignment page will print.
06 [01-11] will display

Set the Fax Header
1. Press Menu repeatedly until SET FAX HEADER displays.
2. Press OK.
  Fax Number will display.
3. Press OK again.
  The cursor will blink for you to enter the number.
  To enter punctuation, use these keys:

Enter the number and press OK.
Fax Name will display.
Press OK.
The cursor will blink for you to enter the name.
Press for the cursor to advance.
To enter punctuation or other special characters in the name, use these keys.

Set the answer mode
Press the Rcv. Mode/Contrast button until the setting you want displays.
1. Rcv. Mode/Contrast

How are you going to use the HP 640 Fax?	Set the answer mode to:
Fax machine with few or no voice calls	FAX mode
Telephone and fax machine without an answering machine	AUTO mode
As a fax machine with an external answering machine plugged into the EXT. port.	TAM mode
As a telephone with few or no fax calls.	TEL mode
With distinctive ringing from my phone company	Refer to the user guide

Test your Fax Device
You can test your HP Fax to make sure it is set up properly for faxing. Place a document in the document feeder, dial 1-888 HP FAX ME (1-888-473-2963) and press Start/Enter.
Please wait approximately 1 minute and you will receive a "Fax Back System Test" page, confirming your product is working correctly.

The Fax Header must be set up in order to test the fax machine.

Problem:	The Install ink cartridge message appears after you insert the print cartridge
Action:	Remove the print cartridge. Make sure you remove all tape from the copper contacts. Re-insert the cartridge making sure it snaps firmly into place.
Problem:	Paper keeps feeding continuously through the device
Action:	You have the paper loaded into the document tray. You must load the paper for printing into the paper tray at the back of the device. Refer to the loading paper instructions in this Setup Guide.
Problem:	Cannot send a fax / no dial tone
Action:	Unplug and reconnect the phone cord both to the HP Fax and the wall. You should hear a click when the cord is inserted properly. Make sure the phone line has no dial tone.