Page 1 User's Guide Laser MFP For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
Page 2 About the User’s Guide This Laser MFP User’s Guide provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier, and a facsimile, and information for maintaining and troubleshooting the machine.
Page 3: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 4: Power Supply
CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 5: For North America
For North America CDRH Regulations This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 770-795 nanometer wavelength, AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam is totally enclosed during all customer modes of operation and maintenance.
Page 6 Aficio FX200/DSm520pf/AC120 : The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc IS 2020S : The CE declaration of Comformity is available on the Internet at URL : http://www.dankainternational.com/fax...
Page 7: Warning And Caution Labels
Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. *This label is stuck to hot surfaces. Be careful not to touch these areas. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON.
Page 8 NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Page 9 7.If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 10 Note: This Class B digital apparatus complies with Canadian ICES-003. Differences Between British and American English British English American English (Re)dialling (Re)dialing Colour Color Emphasise Emphasize Recognize Recognise Organise Organize Authorise Authorize Canceling Cancelling Customise Customize Grey Gray...
Page 12: Table Of Contents
ONTENTS NTRODUCTION Chapter 1: Special Features ..............1.2 Understanding Component Locations ........1.4 Front View ..............1.4 Rear View ............... 1.5 Control Panel Functions ............ 1.6 ETTING TARTED Chapter 2: Unpacking ................2.2 Selecting a Location ............2.4 Installing the Toner Cartridge ..........2.5 Loading Paper ...............
Page 13 APER ANDLING Chapter 3: Selecting Print Materials ............3.2 Paper Type, Input Sources, and Capacities ......3.2 Guidelines for Paper and Special Materials ......3.3 Loading Paper ............... 3.4 In the Standard Tray ............3.4 In the Multipurpose Tray ........... 3.6 Using the Manual Feed Mode ..........
Page 14 Reduced/Enlarged Copy ............ 5.8 Number of Copies ............5.9 Using Special Copy Features ........... 5.9 Clone Copying ............... 5.10 Collation Copying ............5.10 Auto Fit Copying ............5.11 2 Sides on 1 Page Copying ..........5.11 2 Up or 4 Up Copying ............. 5.12 Poster Copying ..............
Page 15 Receiving Manually Using an Extension Telephone ....7.16 Receiving Faxes Using the DRPD Mode ........7.17 Receiving Faxes in the Memory ..........7.18 One-touch Dialing ..............7.19 Storing a Number for One-touch Dialing ......7.19 Sending a Fax using a One-touch Number ......7.20 Speed Dialing ..............
Page 16 ROUBLESHOOTING Chapter 9: Clearing Document Jams ............9.2 Input Misfeed ..............9.2 Exit Misfeed ..............9.3 Roller Misfeed ..............9.4 Clearing Paper Jams ............... 9.5 In Tray 1 ................ 9.5 In Optional Tray 2 ............9.6 In the Fuser Area or Around the Toner Cartridge ....9.7 In the Paper Exit Area ............
Page 17 NSTALLING ACHINE PTIONS Appendix B: Installing Memory DIMM ............B.2 Removing a Memory DIMM ..........B.4 Installing an Optional Tray ............B.5 Setting Tray 2 in the Printer Properties ....... B.7 PECIFICATIONS Appendix C: General Specifications ............C.2 Scanner and Copier Specifications ..........C.3 Printer Specifications ..............
Page 18: Chapter 1: Ntroduction
NTRODUCTION Thank you for purchasing this multifunctional product. Your machine provides printing, copying, scanning, and faxing functions! This chapter includes: • Special Features • Understanding Component Locations...
Page 19 Special Features Your new machine is equipped with special features that improve the print quality. You can: Print with excellent quality and speed • You can print up to 1200 dpi [Best]. See page 4.8. • Your machine prints A4-sized paper at up to 20 ppm and letter-sized paper at up to 22 ppm (pages per minute).
Page 20 Expand the machine capacity • This machine has 32 MB of memory which can be expanded to 160 MB. • You can install an optional 250-sheet tray in your machine. This tray reduces how often you have to add paper to the machine.
Page 21: Front View
Understanding Component Locations These are the main components of your machine: Front View Document Document Guides Cover Automatic Document Document Feeder Input Tray Document Output Tray USB Flash Drive Port Document Glass Control Panel Front Output Tray (Face Down) Front Door Toner Cartridge Paper Output...
Page 22: Rear View
Rear View Rear Door Control Board Cover Network Port Rear Output Slot (Face Up) Parallel Connector Power Switch Connector AC Power Cord Connector Line Jack Tray 2 Cable EXT Jack Connector NTRODUCTION...
Page 23: Control Panel Functions
Control Panel Functions Copy Facsimile No. of Copies Darkness Facsimile Lighten Resolution Broadcasting Normal Darken Phone Book Redial/Pause Special Copy Original Type Enter Text Clear/Stop Text/Photo On Hook Dial Photo Direct Print Reduce/Enlarge Symbols Menu Upper Level Start Scanner Scan-to Shift Allows you to store frequently-dialed fax numbers and dial them with the touch of a few...
Page 24 Enter Confirms the selection on the display. Enters Menu mode and scrolls through the Menu menus available. Upper Level Sends you back to the upper menu level. Stops an operation at any time. In Standby mode, clears/cancels the copy Clear/Stop options, such as the darkness, the document type setting, the copy size, and the number of copies.
Page 25 NTRODUCTION...
Page 26: Chapter 2: Getting Started
ETTING TARTED This chapter gives you step-by-step instructions for setting up your machine. This chapter includes: • Setting Up Your Machine Unpacking Installing the Toner Cartridge Loading Paper Making Connections Turning the Machine On • Setting Up the Machine System Changing the Display Language Setting the Machine ID Setting the Date and Time...
Page 27: Unpacking
Setting Up Your Machine Unpacking Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items: Telephone Line Cord* Starter Toner Cartridge AC Power Cord (for North America and China only) Quick Install Guide Control Panel Guide Safety Information...
Page 28 Remove the packing tape from the front, back, and sides of the machine. Tape Gently pull the scan lock label until it comes away from the machine. This will pull the scanner locking switch into the FORWARD (Unlocked) position automatically. Scan Lock Label : When you are moving the machine or do not intend to use it for a...
Page 29: Selecting A Location
Selecting a Location Select a level, stable place with adequate space for air circulation. Allow extra space for opening doors and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.
Page 30: Installing The Toner Cartridge
Installing the Toner Cartridge Open the front door. Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner. Thoroughly rolling the cartridge will assure maximum copies per cartridge. OTES • If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water.
Page 31 Hold the toner cartridge by the handle. Slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely. Groove Close the front door.
Page 32: Loading Paper
Loading Paper The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. To load a stack of Letter-sized paper: Pull open the paper tray and remove it from the machine. Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.
Page 33 Pay attention to the paper limit mark on both inside walls of the tray. Paper overloading may cause paper jams. Insert and slide the paper tray back into the machine. : After you load paper, you need to set up your machine for the paper type and size you loaded.
Page 34: Changing The Size Of The Paper In The Paper Tray
Changing the Size of the Paper in the Paper Tray To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.
Page 35 Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack. OTES • Do not push the paper width guide far enough to cause the materials to warp. •...
Page 36: Making Connections
Making Connections Plug one end of the telephone line cord into the LINE jack on the machine and the other end into the wall jack. To the wall jack If you want to use your machine to receive both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine.
Page 37 : In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the EXT jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology.
Page 38 Connect a USB cable to the USB connector on your machine. To the USB port on your computer If you want to use a parallel printer cable, purchase only an IEEE-1284 compliant parallel cable and connect it to the parallel connector on your machine. Push the metal clips down to fit inside the notches on the cable plug.
Page 39 If you want to use a network cable, plug one end of the Ethernet cable (UTP cable with RJ.45 connector) into the Ethernet network port on the machine and the other end of the cable into a network LAN connection. To the network LAN connection : You can configure the network parameters using the control panel;...
Page 40: Turning The Machine On
Turning the Machine On Plug one end of the supplied three-pronged electrical cord into the AC socket on the machine and the other end into a properly grounded AC outlet. Press the power switch to turn the machine on. “Warming Up Please Wait”...
Page 41: Changing The Display Language
Setting Up the Machine System Changing the Display Language To change the language that displays on the control panel, follow these steps: Press Menu until “Machine Setup” appears on the top line of the display. Press the scroll button ( or ) until “Language” appears on the bottom line of the display.
Page 42: Setting The Machine Id
Setting the Machine ID In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your machine. Press Menu until “Machine Setup”...
Page 43: Entering Characters Using The Number Keypad
Entering Characters Using the Number Keypad As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one-, two-, or three-digit speed dial or group dial numbers, you may also enter the corresponding names.
Page 44: Keypad Letters And Numbers
Keypad Letters and Numbers Assigned numbers, letters, or characters Space ‘ & Changing Numbers or Names If you make a mistake while entering a number or name, press button to delete the last digit or character. Then enter the correct number or character. Inserting a Pause With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone.
Page 45: Setting The Date And Time
Setting the Date and Time The current date and time are shown on the display when your machine is on and ready to work. For this machine, all of your faxes will have the date and time printed on them. : If power to the machine is cut off, you need to reset the correct time and date once the power has been restored.
Page 46: Changing The Clock Mode
Changing the Clock Mode You can set your machine to display the current time using either a 12-hour or 24-hour format. Press Menu until “Machine Setup” appears on the top line of the display. Press the scroll button ( or ) until you see “Clock Mode” on the bottom line and press Enter.
Page 47: Setting Sounds
Press the button to scroll to “Paper Type” and press Enter to access the menu item. Use the scroll button ( or ) to find the paper type you are using and press Enter to save it. To return to Standby mode, press Clear/Stop. Setting Sounds You can control the following sounds: •...
Page 48: Speaker Volume
Press Enter to save the selection. The next sound option appears. If necessary, repeat steps 2 through 4. To return to Standby mode, press Clear/Stop. Speaker Volume Press On Hook Dial. A dial tone sounds from the speaker. Press the scroll button ( or ) until you hear the volume you want.
Page 49: Using The Save Modes
Using the Save Modes Power Save Mode Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.
Page 50 Press the scroll button ( or ) until the time setting you want appears on the bottom line. The available time options are 0.5, 1, 4, 8, and 12 (hours). Press Enter to save the selection. To return to Standby mode, press Clear/Stop. 2.25 ETTING TARTED...
Page 51: About The Software
Installing Software About the Software You must install the printer software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM provides you with the following software: Programs for Windows To use your machine as a printer and scanner in Windows, you must install the MFP driver.
Page 52: Printer Driver Features
Printer Driver Features Your printer drivers support the following standard features: • Paper source selection • Paper size, orientation and media type • number of copies • Toner Save • Print quality option • Multiple pages per sheet (N-up) • Fit to page printing •...
Page 53: Installing The Software In Windows
Installing the Software in Windows System Requirements Before you begin, ensure that your system meets the minimum requirements. Item Requirements Recommended Operating Windows 98/Me/NT 4.0/2000/XP system Windows 98/ Pentium II 400 Pentium III 933 Me/NT 4.0/2000 MHz or higher Pentium III 933 Pentium IV 1 Windows XP MHz or higher...
Page 54: Installing Software For Local Printing
Installing Software for Local Printing A local printer is a printer directly attached to your computer using the printer cable, such as a USB or parallel cable. If your printer is attached to a network, skip this step and see “Installing Software for Network Printing”...
Page 55 • Install SmarThru: Installs the SmarThru program. If you click to install SmarThru on this screen, page 2.41. • View User’s Guide: Allows you to view the User’s Guide and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.
Page 56 If the test page prints out correctly, click Yes. If not, click No to reprint it. Click Finish. : After setup is complete, if your printer driver doesn’t work See “Repairing Software” on properly, reinstall the printer driver. page 2.43. Custom Installation for local printing You can choose individual components to install.
Page 57 Click Next. • If necessary, select a language from the drop-down list. • Install SmarThru: Installs the SmarThru program. If you click to install SmarThru on this screen, page 2.41. • View User’s Guide: Allows you to view the User’s Guide and Administrator Guide.
Page 58 : If your printer is not already connected to the computer, OTES the following window will appear. Next . • After connecting the printer, click Next , • If you don’t want to connect the printer at this time, click No on the following screen.
Page 59: Installing Software For Network Printing
Click Finish. Installing Software for Network Printing When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network. You can install the printer software using the typical or custom method.
Page 60 If the installation window does not appear, click Start and then Run. Type X:\setup.exe, replacing “X” with the letter which represents your drive and click OK. Click Next. • If necessary, select a language from the drop-down list. • Install SmarThru: Installs the SmarThru program. If you click to install SmarThru on this screen, page 2.41.
Page 61 The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network.
Page 62 After the installation is finished, a window appears asking you to print a test page. If you so desire, select the corresponding checkbox(es) and click Finish. Otherwise, just click Finish. : After setup is complete, if your printer driver doesn’t work See “Repairing Software”...
Page 63 If the installation window does not appear, click Start and then Run. Type X:\setup.exe, replacing “X” with the letter which represents your drive and click OK. Click Next. • If necessary, select a language from the drop-down list. • Install SmarThru: Installs the SmarThru program. If you click to install SmarThru on this screen, page 2.41.
Page 64 The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network.
Page 65 Select the components to be installed and click Next. After selecting the components, the following window appears. You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click Next.
Page 66: Installing The Smarthru 4
Otherwise, just click Finish. : After setup is complete, if your printer driver doesn’t work See “Repairing Software” on properly, reinstall the printer driver. page 2.43. Installing the SmarThru 4 Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window appears.
Page 67 Select the installation type and click Next. The software installation supports two types of setup: • Typical: The program will be installed with the most common options and is recommended for most users. • Custom: You may choose the options you want to install. If you select the Custom installation, you may choose the components you want to install.
Page 68: Repairing Software
Repairing Software Repair is required if your installation fails or the software does not work properly. This Repair procedure does not physically repair SmarThru software. Printer driver, Scanner driver, Printer Settings Utility and Set IP programs could be repaired. Start Windows. →...
Page 69: Removing Software
Removing Software Uninstall is required if you are upgrading the software or if your installation fails. You can uninstall the item you want using the Windows uninstallShield. Uninstalling the MFP Driver Start Windows. → From the Start menu select Programs or All Programs →...
Page 70: Uninstalling The Smarthru
Uninstalling the SmarThru : Before beginning uninstallation, ensure that all applications are closed on your computer. A system reboot is required after the software is uninstalled. From the Start menu, select Programs. Select SmarThru 4, and then select Uninstall SmarThru When your computer asks you to confirm, click OK.
Page 71: Using The Set Ip
Using the Set IP The Set IP can detect printers in the same network and display the network information. In addition, this application can configure the network information of the printer that has own network interface card. Installing Set IP Place the CD-ROM in the CD-ROM drive.
Page 72: To Use Set Ip
When the installation is completed, click Finish. To Use Set IP From the Start menu, select Type 103 in Programs, and click Set IP. Click to find printer on the local network, or click and type the printer’s MAC address. : To configure the MAC address, see the NETWORK PRINTER CARD TEST PAGE.
Page 73: Using The Printer Settings Utility
Using the Printer Settings Utility Using Printer Settings Utility, you can create and edit Phone Book entries from your computer and set up print and scan system data options. You can also configure the destination launches when you use the Scan-to button on the control panel, and update the firmware of the machine.
Page 74: The Scan Settings Tab
The Scan Settings Tab Click the Scan Settings tab to configure the scan destination list that appears on the control panel display when you press Scan-to on the control panel. Using the destination list, you can select a software program that an image can be scanned to. You can also configure the scan settings, such as the output type and resolution.
Page 75: The Printer Tab
When you click Group dial, the following window opens. Enter a name for the group. Shows the Phone Shows the numbers Book entries you can included in the group. include in the group. To remove a number, After selecting a select it and click number, click Add to Remove.
Page 76: The Firmware Update Tab
The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point. 2.51 ETTING TARTED...
Page 77 2.52 ETTING TARTED...
Page 78: Paper Handling
APER ANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine. This chapter includes: • Selecting Print Materials • Loading Paper • Selecting an Output Location...
Page 79: Selecting Print Materials
Selecting Print Materials You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies, and etc.. Always use print materials that meet the guidelines for use with this machine. See “Paper Specifications” on page C.6. To get the best possible print quality, use only high-quality copier-grade paper.
Page 80: Guidelines For Paper And Special Materials
Guidelines for Paper and Special Materials When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind: • Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page C.6. •...
Page 81: Loading Paper
- To avoid smudging caused by fingerprints, handle them carefully. - To avoid fading, do not expose printed transparencies to prolonged sunlight. • For labels: - Verify that their adhesive material can tolerate a fusing temperature of 200 C (392 F) for 0.1 second.
Page 82 The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is completely lowered. Paper full Paper empty To load paper, pull open the paper tray and load paper with the side to be printed on face down.
Page 83: In The Multipurpose Tray
In the Multipurpose Tray The Multipurpose tray can hold several sizes and types of print material, such as transparencies, postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored paper. You can load approximately 50 sheets of plain paper, 5 envelopes, 5 transparencies, 5 sheets of card stock, or 5 labels at a time.
Page 84 Load the print material with the side to be printed on facing up. For envelopes, load them with the flap side down and with the stamp area on the top left side. OTES • If envelopes jam while printing, try reducing the number of envelopes in the Multipurpose tray.
Page 85: Using The Manual Feed Mode
If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot. : Make sure to open the rear output slot when you print on transparencies. If not, they may tear while exiting the machine. After printing, fold away the paper support extension and close the Multipurpose tray.
Page 86 Squeeze the width guide and adjust it to the width of the print material without bending it. If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.
Page 87: Selecting An Output Location
Selecting an Output Location The machine has two output locations: the rear output slot (face up) and the front output tray (face down). Front output tray Rear output slot To use the front output tray, make sure that the rear door is closed.
Page 88: Printing To The Rear Output Slot (Face Up)
Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from the Multipurpose tray to the rear output slot provides a straight paper path. Using the rear output slot might improve the output quality with the following: •...
Page 89 If you do not want to stack the printed pages on the rear output slot, close the rear door. The pages stack on the front output tray. 3.12 APER ANDLING...
Page 90: Chapter 4: Printing Tasks
RINTING ASKS This chapter explains how to print your documents in Windows and how to use the print settings. This chapter includes: • Printing a Document in Windows • Printer Settings • Printing Multiple Pages on One Sheet of Paper •...
Page 91: Printing A Document In Windows
Printing a Document in Windows The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.
Page 92: Canceling A Print Job
Canceling a Print Job There are two ways to cancel a print job: To stop a print job from the control panel: Press the button. Clear/Stop Your machine finishes printing the page that is moving through the machine and Clear/Stop deletes the rest of the print job.
Page 93: Printer Settings
Printer Settings You can use the printer properties window, which allows you to access all of the printer options you need when using your machine. When the printer properties are displayed, you can review and change whatever settings are needed for your print job.
Page 94: Layout Tab
Layout tab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side and Poster. See page 4.2 for more information on accessing printer properties. The preview image shows the sample page with the settings you specified.
Page 95: Paper Tab
Paper Tab Use the following options for paper handling. See page 4.2 for more information about accessing printer properties. Click the Paper tab to access many paper properties. Property Description Copies allows you to choose the number of Copies copies to be printed. You can enter up to 999. Size allows you to choose the size of the paper loaded in the tray.
Page 96 Property Description Make sure that Source is set to the appropriate paper tray. Use the Manual Feed source when printing to special material. You need to load one sheet at a time into the Multipurpose tray. See page 3.8. If you install an optional Tray 2 and set the Source Tray 2 in printer properties (see page B.7), you can select Tray2.
Page 97: Graphics Tab
Graphics Tab Use the following options to adjust the print quality for your specific printing needs. See page 4.2 for more information about accessing printer properties. Click the Graphics tab to display the properties shown below. Property Description You can select the printing resolution by choosing from 1200 dpi [Best], 600 dpi [Normal], or 300 dpi [Draft].
Page 98 Property Description Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in the print quality. • Printer Setting: When you select this option, the Toner Save feature is Toner Save determined by the setting you’ve made on Mode the control panel of the machine affecting...
Page 99: Extras Tab
Property Description • Print as Graphics: When this option is selected, the driver downloads any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting. TrueType Options (continued) Print All Text Black...
Page 100: About Tab
Option Description Overlays are often used to take the place of preprinted forms and letterhead paper. See Overlay “Using Overlays” on page 4.21. Print Order: You can set the sequence for the pages to print. Select the print order from the drop-down list. •...
Page 101: Using A Favorite Setting
Using a Favorite Setting The Favorites option, available on each tab, except for the About tab, allows you to save the current properties settings for future use. To save a Favorites item: Change the settings on each tab, as needed. Enter a name for the item in the Favorites input box.
Page 102: Printing Multiple Pages On One Sheet Of Paper
Printing Multiple Pages on One Sheet of Paper You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages are reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.
Page 103: Printing Posters
Check Print Page Border to print a border around each page on the sheet. : Page Order and Print Page Border are enabled only when the number of pages per side is 2, 4, 6, 9, or 16. Click the Paper tab and select the paper source, size, and type.
Page 104 You can select the page layout from 2x2, 3x3, 4x4, or Custom. If you select 2x2, the image is automatically stretched to cover 4 physical pages. 2 x 2 3 x 3 If you select Custom, you can manually set the scale rate of the image in the Scale Factor input box.
Page 105: Fitting Your Document To A Selected Paper Size
Fitting Your Document to a Selected Paper Size You can scale your print job to any paper size regardless of the original document size. This can be useful when you want to check the fine details on a small document. To change the print settings from your software application, access printer properties.
Page 106: Printing A Reduced Or Enlarged Document
Printing a Reduced or Enlarged Document You can change the size of a page’s content to appear larger or smaller on the printed page. To change the print settings from your software application, access printer properties. See page 4.2. From the Paper tab, select Reduce/Enlarge on the Type drop-down list.
Page 107: Using Watermarks
Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all of the pages of a document. There are several predefined watermarks that come with your machine, and they can be modified or you can add new ones to the list.
Page 108: Creating A Watermark
Creating a Watermark To change the print settings from your software application, access printer properties. See page 4.2. Click the Extras tab and click Edit in the Watermark section. The Edit Watermark window appears. Enter the text message you want to print in the Watermark Message box.
Page 109: Editing A Watermark
Editing a Watermark To change the print settings from your software application, access printer properties. See page 4.2. Click the Extras tab and click Edit in the Watermark section. The Edit Watermark window appears. Select the watermark you want to edit on the Current Watermarks list.
Page 110: Using Overlays
Using Overlays What is an Overlay? An overlay is text and/or images stored on the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of Dear ABC preprinted forms and letterhead paper.
Page 111: Using A Page Overlay
In the Edit Overlay window, click Create Overlay. In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover). Click Save. The name appears on the Overlay List. Click OK or Yes to finish creating.
Page 112 To change the print settings from your software application, access printer properties. See page 4.2. Click the Extras tab. Select the overlay you want to print from the Overlay drop-down list box. If the overlay file you want doesn’t appear on the Overlay List, click Edit and Load Overlay, and select the overlay file.
Page 113: Deleting A Page Overlay
Answering Yes in the window means that the selected overlay prints with your document. Answering No to the window cancels overlay printing. If this box is empty and an overlay has been selected, the overlay will be automatically printed with your document. Click OK or Yes until the printing starts.
Page 114: Chapter 5: Copying
OPYING This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Loading Paper for Copying • Selecting the Paper Tray • Preparing a Document • Making Copies on the Document Glass • Making Copies from the Automatic Document Feeder •...
Page 115: Loading Paper For Copying
Loading Paper for Copying The instructions for loading print materials are the same whether you are printing, faxing, or copying. For further details, see page 2.7 for loading in the paper tray and page 3.6 for loading in the Multipurpose tray. For copying, you can only use Letter-, A4-, Legal-, Folio-, Executive-, B5-, A5-, or A6-sized print materials.
Page 116: Preparing A Document
Preparing a Document You can use the document glass or the Automatic Document Feeder (ADF) to load an original document for copying, scanning, and sending a fax. Using the ADF, you can load up to 50 documents (47 ~ 105 g/m , 12.5 ~ 28 lb) for one job.
Page 117: Making Copies On The Document Glass
Making Copies on the Document Glass Lift and open the document cover. Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass. : Make sure that no documents are in the ADF (Automatic Document Feeder).
Page 118: Making Copies From The Automatic Document Feeder
Customize the copy settings including number of copies, copy size, darkness, and original type, by using the control panel buttons. See “Setting Copy Options” on page 5.7. To clear the settings, use the Clear/Stop button. If necessary, you can use special copy features, such as Poster, Auto Fit, Clone, and 2Sides on 1pg copying.
Page 119 Adjust the document guides to the document size. Customize the copy settings including number of copies, copy size, darkness, and original type, by using the control panel buttons. See “Setting Copy Options” on page 5.7. To clear the settings, use the Clear/Stop button. If necessary, you can use special copy features, such as Collation and 2 or 4 Up-copying.
Page 120: Setting Copy Options
Setting Copy Options The buttons on the control panel let you select all basic copy options: darkness, document type, copy size, and number of copies. Set the following options for the current copy job before pressing Start to make copies. : If you press Clear/Stop while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status.
Page 121: Reduced/Enlarged Copy
Reduced/Enlarged Copy Using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the document glass or from 25% to 100% from the ADF. Note that the zoom rate available is different depending on the document loading method.
Page 122: Number Of Copies
Number of Copies Using the No. of Copies button, you can select the number of copies from 1 to 99. Press No. of Copies. Press the scroll button ( or ) until the number you want appears on the display. Pressing and holding the button allows you to quickly scroll to the number you want.
Page 123: Clone Copying
Clone Copying This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, Clone copying feature does not work. Place the document to be copied on the document glass, and close the cover.
Page 124: Auto Fit Copying
Auto Fit Copying This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, Auto Fit copying does not work. Place the document to be copied on the document glass, and close the cover.
Page 125: Up Or 4 Up Copying
Press Special Copy or the scroll button ( or ) until “2 sides in 1pg” displays on the bottom line. Press Enter to make your selection. If necessary, customize the copy settings, including number of copies, darkness, and original type, by using the control panel buttons.
Page 126: Poster Copying
Poster Copying This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, the Poster copying feature does not work. Place the document to be copied on the document glass and close the cover.
Page 127: Changing The Default Settings
Changing the Default Settings The copy options, including darkness, original type, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel.
Page 128: Setting The Time Out Option
Setting the Time Out Option You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel. Press Menu on the control panel until “Copy Setup” appears on the top line of the display.
Page 129 5.16 OPYING...
Page 130: Chapter 6: Scanning
CANNING Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using the SmarThru software, TWAIN driver or the WIA driver or the Network Scan program to scan.
Page 131: Scanning Basics
Scanning Basics This machine offers four ways to scan. These are: • From the control panel on your machine to an application: Use the Scan-to button on the control panel to initiate scanning. Assign the TWAIN-compliant software, such as Adobe Photo Deluxe or Adobe Photoshop, to the machine by selecting it from the list of available applications via the Scan-to button.
Page 132: Scanning From The Control Panel To An Application
Scanning From the Control Panel to an Application Make sure that your machine and computer are turned on and properly connected to each other. Load the document(s) face up into the ADF. Place a single document face down on the document glass. For details about loading a document, see page 7.6.
Page 133: Scanning Using The Smarthru
Scanning Using the SmarThru SmarThru is the accompanying software for your machine. With SmarThru, scanning is the proverbial piece of cake. Follow these steps to start scanning using the SmarThru: Make sure that your machine and computer are turned on and properly connected to each other.
Page 134 • Copy Allows you to produce professional quality copies. You can make black and white copies of an image if your machine supports it, and customize the copy settings. • Print Allows you to print images you have saved. You can print images in black and white or color mode if your machine supports it.
Page 135: Using Onscreen Help File
• OCR Scanning an image and performing text recognition. Allows you to scan an image, preview it, and send it to the OCR program for text recognition. - Recommended Scan Option for OCR - Resolution: 200 or 300 dpi - Image Type: Grayscale or Black & White •...
Page 136: Scanning Using The Wia Driver
Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard   components provided by Microsoft Windows XP and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and easily manipulate images without using additional software.
Page 137: Scanning To Usb Flash Drive
Follow the on-screen instructions to edit the picture after it is copied to your computer. : If you want to cancel the scan job, press the Clear/Stop button on the control panel. Scanning to USB Flash Drive Using a USB flash drive, you can scan and save documents in the USB flash drive by pressing Scan-to on the control panel.
Page 138: Scanning Using The Network Scan
Scanning Using the Network Scan About Network Scan : To use this function, you need to configure the network settings. For details, "Configuring Network Parameters on the Control Panel" on page A.4 Network Scan allows you to scan a document on your machine as a JPEG, TIFF or PDF and save it to a network-connected computer.
Page 139: Scanning Using Network Scan
Scanning Using Network Scan Using Network Scan you can scan a document from your machine to your computer through the network. If you use SmarThru, you must initiate the scan procedure from the computer. Scanned data will go only to the computer which is directly connected to the machine.
Page 140: Setting Network Scan Timeout
• Color JPEG-200: If you select this option, 200 dpi resolution and JPEG file type will be automatically selected. • Resolution: Select resolutions of 100 dpi, 200 dpi or 300 dpi. : When you edit an image which has been scanned in 100 dpi resolution, the image may differ from the original image, depending on the program you use.
Page 141: Using The Network Scan Driver
Using the Network Scan Driver Adding a Scanner To register your scanner as an authorized network scanner, use the ScanClair Type 103 window. → → You can select Start Programs ScanClair Type 103 → ScanClair Type 103. In the ScanClair Type 103 window, click the Add Device button, or double-click the Add Device icon.
Page 142: Removing A Scanner
A list of scanners on your network appears. Select your machine from the list and enter the ID and PIN (Personal Identification Number) you will use. Click Next. • For scanner's name, the model name of scanner you chose will be entered and changeable by users. •...
Page 143: Setting The Properties
Setting the properties In the ScanClair Type 103 window, double-click the scanner icon, or click the Properties button. After setting the properties, click OK. General Page You can change the name of the scanner. 6.14 CANNING...
Page 144: Advanced Page
Server Page You can check the scanner’s information. Advanced Page You can set the destination where scanned files are to be stored. You can select the file name format. You can open the scanned document immediately after scanning. 6.15 CANNING...
Page 145 Preferences Page You can select the scan area you want. Click User Define to manually enter a scan area. For some scanners, the Scan Area option is not available. You can select scan color, scan resolution, and file type. You can adjust the brightness.
Page 146: Scanning Using The Network Scan Driver
Scanning using the Network Scan driver Check the scanner’s status by checking the scanner icon. See the next page. Configure the network scanner settings. See “Setting the properties” on page 6.14. Load the document you want to scan to the scanner you want to use.
Page 147 6.18 CANNING...
Page 148: Chapter 7: Faxing
AXING This chapter gives you information about using your machine as a fax machine. This chapter includes: • Setting Up the Fax System • Sending a Fax • Receiving a Fax • Automatic Dialing • Other Ways to Fax • Additional Features...
Page 149: Changing The Fax Setup Options
Setting Up the Fax System Changing the Fax Setup options Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Receive Mode,” displays on the bottom line. Press the scroll button ( or ) until you see the desired menu item on the bottom line and press Enter.
Page 150: Available Fax Setup Options
Available Fax Setup Options Option Description You can select the default fax receiving mode. • In Tel mode, you can receive a fax by picking up the handset of the extension phone and then pressing the receive start code (see page 7.4). Alternatively, you can press On Hook Dial (you can hear a fax tone from the remote machine) and then press Start on the control panel of your...
Page 151 Option Description You can set your machine to print a report showing whether a transmission was successful, how many pages were sent, and MSG Confirm more. The available options are On, Off, and On-Err, which prints only when a transmission is not successful.
Page 152 Option Description You can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature, which enables a user to use a single telephone line to DRPD Mode answer several different telephone numbers. In this menu, you can set the machine to recognize which ring patterns to answer.
Page 153: Loading A Document
Sending a Fax Loading a Document You can use the Automatic Document Feeder (ADF) or the document glass to load an original document for faxing. Using the ADF, you can load up to 50 sheets of 75 g/m (20 lb) paper at a time.
Page 154 Adjust the document guide on the ADF to match the width of the document. : Dust on the ADF glass may cause black lines on the printout. Keep it always clean. To fax a document from the document glass: Lift and open the document cover. AXING...
Page 155 Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass. : Make sure that no other documents are in the ADF (Automatic Document Feeder). If a document is detected in the ADF, the machine gives it priority over the document on the document glass.
Page 156: Selecting The Paper Tray
Selecting the Paper Tray After loading the print material for fax output, you have to select the paper tray you will use for the fax job. Press Menu on the control panel. The first available menu, item “Paper Setting,” appears on the top line of the display.
Page 157 The document types recommended for the resolution settings are described in the table below: Recommended for: Mode Standard Documents with normal sized characters. Documents containing small characters or thin Fine lines or documents printed using a dot-matrix printer. Documents containing extremely fine detail. Super Fine mode is enabled only if the Super Fine machine with which you are communicating...
Page 158: Sending A Fax Automatically
Sending a Fax Automatically Load the document(s) face up into the ADF. Place a single document face down on the document glass. For details about loading a document, see page 7.6. Press Facsimile. Adjust the document resolution to suit your fax needs (see page 7.9).
Page 159: Sending A Fax Manually
Sending a Fax Manually Load the document(s) face up into the ADF. Place a single document face down on the document glass. For details about loading a document, see page 7.6. Adjust the document resolution to suit your fax needs (see page 7.9).
Page 160: Confirming Transmission
Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. When something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings, see page 9.12.
Page 161: About Receiving Modes
Receiving a Fax About Receiving Modes • In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. • In Tel mode, you can receive a fax by pressing On Hook Dial (you can hear a fax tone from the sending machine) and then pressing Start on the control panel of your machine.
Page 162: Loading Paper For Receiving Faxes
Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-sized paper. For details about loading paper and setting the paper size in the tray, see page 2.7 and page 2.21.
Page 163: Receiving Automatically In Ans/Fax Mode
Receiving Automatically in Ans/Fax Mode To use this mode, you must attach an answering machine to the EXT jack on the back of your machine. See page 2.11. If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.
Page 164: Receiving Faxes Using The Drpd Mode
Receiving Faxes Using the DRPD Mode “Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds.
Page 165: Receiving Faxes In The Memory
If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when “DRPD Mode” displays and retry from step 3. To return to Standby mode, press Clear/Stop. When the DRPD feature is set up, the DRPD option is available in the Receive Mode menu. To receive faxes in the DRPD mode, you need to set the menu to DRPD;...
Page 166: One-Touch Dialing
Automatic Dialing One-touch Dialing The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with the touch of a button. Using the Shift button, you can store up to 40 fax numbers on the one-touch buttons.
Page 167: Sending A Fax Using A One-Touch Number
To store more numbers, press a one-touch button and repeat steps 2 through 4. To return to Standby mode, press Clear/Stop. : The Printer Settings Utility allows you to store speed dial and group dial-registered numbers, see page 2.48. Sending a Fax using a One-touch Number Load the document(s) face up into the ADF.
Page 168: Speed Dialing
Speed Dialing You can store up to 200 frequently dialed numbers in one, two, or three-digit speed dial locations (0-199). Storing a Number for Speed Dialing Press Phone Book on the control panel. Press Phone Book or the scroll button ( or ) to display “Store&Edit”...
Page 169: Sending A Fax Using A Speed Dial Number
Sending a Fax using a Speed Dial Number Feed the document(s) face up into the ADF. Place a single document face down on the document glass. For details about loading a document, see page 7.6. Adjust the document resolution to suit your fax needs (see page 7.9).
Page 170: Group Dialing
Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a group dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group.
Page 171: Editing Group Dial Numbers
Press Enter when the name appears correctly or without entering a name. If you want to assign another group, press Enter and repeat from step 5. To return to Standby mode, press Clear/Stop. : You cannot include one group dial number in another group dial number.
Page 172: Sending A Fax Using Group Dialing (Multi-Address Transmission)
To change the group name, press Upper Level. Enter a new group name and press Enter. If you want to edit another group, press Enter and repeat from step 5. To return to Standby mode, press Clear/Stop. Sending a Fax Using Group Dialing (Multi-address Transmission) You can use group dialing for Broadcast or Delayed transmissions.
Page 173: Searching For A Number In Memory
Searching for a Number in Memory There are two ways to search for a number in the machine’s memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number.
Page 174: Printing A Phone Book List
Printing a Phone Book List You can check your automatic dial setting by printing a Phone Book list. Press Phone Book. Press Phone Book or the scroll button ( or ) until “Print” appears on the bottom line and press Enter. A list showing your one-touch dial, speed dial, and group dial entries prints out.
Page 175: Sending Broadcast Faxes
Other Ways to Fax Sending Broadcast Faxes Using the Broadcasting button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in memory and sent to a remote station. After transmission, the documents are automatically erased from memory.
Page 176: Sending A Delayed Fax
When you finish entering fax numbers, press 2 to select “No” at the Another No. prompt. The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory. For a document placed on the document glass, the display asks if you want to load another page.
Page 177 : The Another No. prompt does not appear if you have added numbers for another broadcast or delay fax job. You must wait until the job is completed. To enter more fax numbers, press 1 to select “Yes” and repeat steps 5 and 6. You can add up to 10 destinations. Note that you cannot use group dial numbers for another fax number.
Page 178: Sending A Priority Fax
Sending a Priority Fax Using the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into memory and transmitted when the current operation is finished. In addition, priority transmission will interrupt a broadcast operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.
Page 179: Adding Documents To A Scheduled Fax
For a document placed on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” The machine shows the number being dialed and begins sending the document. Adding Documents To a Scheduled You can add documents to a delayed transmission previously reserved in your machine’s memory.
Page 180: Canceling A Scheduled Fax
Canceling a Scheduled Fax Press Menu until “Fax Feature” appears on the top line of the display. Press the scroll button ( or ) to display “Cancel Job” on the bottom line and press Enter. The display shows the last job reserved in memory. Press the scroll button ( or ) until you see the fax job you want to cancel, and press Enter.
Page 181: Using Secure Receiving Mode
Additional Features Using Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing of received faxes when the machine is unattended. In Secure Receiving mode, all incoming faxes go into memory.
Page 182: Printing Reports
Press the scroll button ( or ) to display “Print” on the bottom line and press Enter. Enter the four-digit passcode and press Enter. The machine prints all of the faxes stored in memory. To turn Secure Receiving mode off: Access the Secure Receive menu by following steps 1 and 2 on page 7.34.
Page 183: System Data List
System Data List This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing any settings. Schedule Information List This list shows the document(s) currently stored for Delayed faxes. The list shows the starting time(s) and type(s) of operation(s).
Page 184: Using Advanced Fax Settings
Printing a Report Press Menu until “Report” appears on the top line of the display. The first available menu item, “Phone Book,” displays on the bottom line. Press the scroll button ( or ) to display the report or list you want to print on the bottom line.
Page 185: Advanced Fax Setting Options
You can exit from Setup mode at any time by pressing Clear/Stop. Advanced Fax Setting Options Option Description You can set the machine to send a copy of all outgoing faxes to a specified destination, in addition to the fax numbers you entered. Send Forward Select Off to turn this feature off.
Page 186 Option Description You can set a prefix dial number of up to five digits. This number dials before any automatic Prefix Dial dial number is started. It is useful for accessing a PABX exchange. This option allows the machine to automatically print the page number, and the date and time of reception at the bottom of each page of a Stamp RCV...
Page 187 7.40 AXING...
Page 188: Chapter 8: Maintenance
AINTENANCE This chapter provides information for maintaining your machine and the toner cartridge. This chapter includes: • Clearing the Memory • Cleaning Your Machine • Maintaining the Toner Cartridge • Setting E-mail Notification...
Page 189: Clearing The Memory
Clearing the Memory You can selectively clear information stored in your machine’s memory. : Before clearing the memory, make sure that all fax jobs have been completed. Press Menu on the control panel until “Maintenance” appears on the top line of the display. Press the scroll button ( or ) until you see “Clear Settings”...
Page 190: Cleaning Your Machine
Cleaning Your Machine To maintain print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur. OTES • Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvent, or other strong substances can discolor or crack the cabinet.
Page 191 OTES • To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. • Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
Page 192: Cleaning The Scan Unit
Cleaning the Scan Unit Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed. Slightly dampen a soft lint-free cloth or paper towel with water.
Page 193: Maintaining The Toner Cartridge
Maintaining the Toner Cartridge Toner cartridge storage To get the most from the toner cartridge, keep the following guidelines in mind: • Do not remove the toner cartridge from its package until ready for use. • Do not refill the toner cartridge. The machine warranty does not cover damage caused by using a refilled cartridge.
Page 194: Redistributing Toner
Redistributing Toner When the toner cartridge is near the end of its life, white streaks or light printing occurs. The LCD displays the warning message, “Toner Low.” You can temporarily reestablish print quality by redistributing the remaining toner in the cartridge. In some case, white streaks or light printing still occurs even after you have redistributed the toner.
Page 195: Replacing The Toner Cartridge
Replacing the Toner Cartridge When the display on the control panel shows the warning message, “Toner Empty” or “[Toner Empty] Replace Toner,” the machine stops printing. The incoming faxes are saved in memory. At this stage, the toner cartridges needs to be replaced.
Page 196 Unpack the new toner cartridge and gently roll it horizontally 5 or 6 times to distribute the toner evenly inside the cartridge. Save the box and the plastic bag for shipping. OTES • If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water.
Page 197: Setting The Notify Toner Option
Close the front door. Setting the Notify Toner Option If you set the Notify Toner menu option to “On,” your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced.
Page 198: Cleaning The Drum
Cleaning the Drum If there are streaks or spots on your print, the OPC drum of the toner cartridge may require cleaning. Before starting the cleaning procedure, make sure that paper is loaded in the machine. Press Menu on the control panel until “Maintenance” appears on the top line of the display.
Page 199: Ignoring The Toner Empty Message
Ignoring the Toner Empty Message When the toner cartridge is nearly empty, the machine shows the “Toner Empty” or “[Toner Empty] Replace Toner” message and stops printing. In this case, this machine saves incoming faxes in memory. You can set the machine to ignore the “Toner Empty” message when it displays and to continue printing only for copy and printer mode, even though print quality is not optimal.
Page 200: Setting E-Mail Notification
Setting E-mail Notification This feature allows you to know your machine’s status through your e-mail. To set E-mail Notification, you need to enter some information in the Web Image Monitor Type 103. In the Web Browser address bar, enter your machine’s IP address you assigned.
Page 201 OTES • You can not select a web mail server with no SMTP support as a SMTP server. • Do not change port number unless you have no problem relating to firewall. • SMTP Requires Authentication: check if the SMTP server need to be authenticated.
Page 202 In the Select Notification section In this section, you can select various settings. • Consumable Shortage Warning: select Off not to send the consumable shortage warning mail or After the remaining level is approximately 20% to send e-mail when the remaining items are almost at the end of their life.
Page 203: Setting The Contact Information Tab
Setting the Contact Information tab Select the Support tab to know and enter some information in the Contact Information section. • Name: enter the e-mail sender’s name like your office name. • Phone Number: enter a phone number recorded in the E- mail Notification mail.
Page 204: Chapter 9: Troubleshooting
ROUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error. This chapter includes: • Clearing Document Jams • Clearing Paper Jams • Clearing LCD Error Messages • Solving Other Problems...
Page 205: Clearing Document Jams
Clearing Document Jams When a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam” appears on the display. Input Misfeed Remove any remaining page(s) from the ADF. Open the ADF cover. Rotate the bushing on the right end of the ADF roller toward the ADF ( ) and remove the roller from the slot ( ).
Page 206: Exit Misfeed
Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot ( Rotate the bushing on the right end of the roller toward the document input tray ( Close the ADF cover.
Page 207: Roller Misfeed
Close the document cover. Then load the removed page(s), if any, back into the ADF. Roller Misfeed Remove any remaining page(s) from the ADF. Open the document cover. Turn the release knob so that you can easily seize the misfed page, and remove the page from the roller or the feed area by carefully pulling it to the right using both hands.
Page 208: Clearing Paper Jams
Clearing Paper Jams When a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the paper jam. Message Location of Jam Go to Paper Jam 0 In the paper tray below and Open/Close Door (Tray 1 or Tray 2) page 9.6...
Page 209: In Optional Tray 2
Remove the jammed paper by gently pulling it straight out. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the toner cartridge. See page 9.7.
Page 210: In The Fuser Area Or Around The Toner Cartridge
Pull the paper straight up and out. Insert Tray 1 into the machine until it snaps into place. Open and close the front door to resume printing. In the Fuser Area or Around the Toner Cartridge : The fuser area is hot. Take care not to burn your ARNING fingers when removing paper from the machine.
Page 211 Remove the jammed paper by gently pulling it straight out. Replace the toner cartridge and close the front door. Printing automatically resumes. ROUBLESHOOTING...
Page 212: In The Paper Exit Area
In the Paper Exit Area Open and close the front door. The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. Gently pull the paper out of the front output tray. Skip to step 6.
Page 213: In The Multipurpose Tray
Remove the jammed paper by gently pulling it straight out. Close the rear door. Open and close the front door to resume printing. In the Multipurpose Tray “MP Tray Jam” appears on the display when you try to print using the Multipurpose tray and the machine does not detect paper.
Page 214: Tips For Avoiding Paper Jams
Tips for Avoiding Paper Jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in “Clearing Paper Jams” on page 9.5. • Follow the procedures in “Loading Paper” on page 2.7. Ensure that the adjustable guides are positioned correctly.
Page 215: Clearing Lcd Error Messages
Clearing LCD Error Messages Display Meaning Suggested solutions Cancel ? Your machine’s memory To cancel the fax job, press the 1 1:Yes 2:No has become full while button to accept “Yes.” trying to store a If you want to send there pages document into memory.
Page 216 Display Meaning Suggested solutions [Incompatible] The remote machine did Reconfirm the remote machine’s not have the requested features. feature, such as a delayed transmission. This message also occurs if the remote machine does not have enough memory space to complete the operation you are attempting.
Page 217 Display Meaning Suggested solutions [No Answer] The receiving fax Try again. Make sure that the machine has not receiving machine is operational. answered after several redial attempts. No. Not The one-touch or speed Dial the number manually using Assigned dial location you tried to the number keypad or assign the use has no number number.
Page 218 Display Meaning Suggested solutions Scanner Locked The scanner module is Unlock the scanner (see page 2.3) locked and press Clear/Stop. [Stop Pressed] The Clear/Stop button Try again. has been pressed during a copy or fax operation. Toner Empty The toner cartridge has Replace the toner cartridge with a run out.
Page 219: Solving Other Problems
Solving Other Problems The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper Feeding Problems Condition Suggested solutions Paper is jammed Clear the paper jam.
Page 220: Printing Problems
Printing Problems Condition Possible cause Suggested solutions The machine The machine is not Check the power cord connections. Check does not print. receiving power. the power switch and the power source. The machine is not Select Printer Driver Type 103 PCL 6 selected as the default as your default printer in your Windows.
Page 221 Condition Possible cause Suggested solutions A print job is The job may be very Reduce the complexity of the page or try extremely slow. complex. adjusting the print quality settings. The maximum print speed of your machine is 22 PPM for Letter-sized paper and 20 PPM for A4-sized paper.
Page 222: Printing Quality Problems
Condition Possible cause Suggested solutions Pages print, but The toner cartridge is Redistribute the toner, if necessary. See are blank. defective or out of page 8.7. toner. If necessary, replace the toner cartridge. The file may have Check the file to ensure that it does not blank pages.
Page 223 Condition Suggested solutions Toner specs • The paper may not meet specifications; for example, the paper is too moist or too rough. See “Paper Specifications” AaBbCc on page C.6. AaBbCc • The transfer roller may be dirty. Clean the inside of your machine.
Page 224 Condition Suggested solutions Toner smear • Clean the inside of the machine. See “Cleaning the Inside” on page 8.3. • Check the paper type and quality. See “Paper Specifications” on page C.6. • Remove the toner cartridge and install a new one. See “Replacing the Toner Cartridge”...
Page 225 Condition Suggested solutions Page skew • Ensure that the paper is loaded properly. • Check the paper type and quality. See “Paper Specifications” on page C.6. • Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack.
Page 226 Condition Suggested solutions Loose toner • Clean the inside of the machine. See “Cleaning the Inside” on page 8.3. • Check the paper type and quality. See “Paper Specifications” on page C.6. • Remove the toner cartridge and install a new one. See “Replacing the Toner Cartridge”...
Page 227: Copying Problems
Copying Problems Condition Suggested solutions Copies are too light or too Use the Darkness button to darken or lighten the dark. background of the copies. Smears, lines, marks, or • If defects are on the original, press the Darkness spots appears on copies. button to lighten the background of your copies.
Page 228: Scanning Problems
Scanning Problems Condition Suggested solutions The scanner does not work. • Make sure that you place the document to be scanned face down on the document glass, or face up in the Automatic Document Feeder. • There may not be enough available memory to hold the document you want to scan.
Page 229: Fax Problems
Condition Suggested solutions Message appears on your • There may be a copying or printing job in computer screen: progress. When that job is complete, try your job again. • “Device can't be set to the H/W mode you want.” •...
Page 230 Condition Suggested solutions The machine does not • Make sure that the document is loaded in the ADF or send. on the document glass. • “TX” should show up on the display. • Check the fax machine you are sending to, to see if it can receive your fax.
Page 231: Solving Network Printing Problems
Solving Network Printing Problems General Problems Condition Suggested solutions System does not function Possibly the parameters in the network card are with some wrong values corrupted. Restart the system and set to factory entered by mistake while defaults. See “Restoring the Network Configuration” on configuring.
Page 232: Windows Problems
Windows Problems Condition Suggested solutions The test page is not Turn off the printer, then turn it back on. printed. Set IP is unable to 1.Check LAN cable is connected to the printers. automatically detect • Check LAN cable is connected to the printers yourself. printers.
Page 233 Condition Suggested solutions I can’t use the ScanClair Check your operating system. Type 103 program. Supporting operating systems are Windows 98/Me/ NT4.0/2000/XP. 9.30 ROUBLESHOOTING...
Page 234: Chapter 10: Using Usb Flash Drive
USB F SING LASH RIVE This chapter explains how to use a USB flash drive with your machine. This chapter includes: • About USB Flash Drives • Installing a USB Flash Drive • Scanning to USB Flash Drive • Managing the USB Flash Drive •...
Page 235: About Usb Flash Drives
About USB Flash Drives USB flash drives are available with various memory capacities to give you enough room to store documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want to take with you. Simply insert a USB flash drive into the USB port in the front of your machine and your machine will automatically detect it as a removable disk drive.
Page 236: Scanning To Usb Flash Drive
To install a USB flash drive, insert it into the USB port in the front of your machine. Once you have installed the USB flash drive, you can immediately print files stored on it. Scanning to USB Flash Drive You can scan a document and save the scanned image on the USB flash drive.
Page 237: Scanning With Your Own Settings
Press Enter to start scanning. The scanned image is saved on the USB flash drive. When a document is loaded on the document glass, the display shows “Another Page?” on the top line after the page has been scanned into memory. If you have another page, remove the scanned page and place the next page on the glass.
Page 238 If you selected “BMP” in step 7, you are asked to select a color format, Color, Gray, or Mono, by pressing the scroll button ( or ). If you selected “PDF” in step 7, you are asked to select a color format, Color or Mono, by pressing the scroll button ( or ).
Page 239: Managing The Usb Flash Drive
Managing the USB Flash Drive Changing the Default Settings When you scan a document to the USB flash drive, the default scan options, including scan size and scan format, can be set to the most frequently used modes. These settings are only available when you scan to the USB flash drive.
Page 240: Deleting An Image File
If you selected “BMP” in step 10, you are asked to select a color format, Color, Gray, or Mono, by pressing the scroll button ( or ). If you selected “PDF” in step 10, you are asked to select a color format, Color, or Mono, by pressing the scroll button ( or ).
Page 241: Formatting The Usb Flash Drive
Press the scroll button( or ) until you find the folder or file you want and then press Enter. If you see “D” in the front of a folder name, there are one or more folders in the selected folder. If you selected a file in step 6, the display shows the size of the file for about 2 seconds.
Page 242: Viewing The Usb Memory Status
When the display asks you to confirm your selection, select “Yes” to format the USB flash drive. To cancel your selection, select “No” by pressing the scroll button ( or ). Viewing the USB Memory Status You can check the amount of memory space available for scanning and saving documents.
Page 243: Printing From The Usb Flash Drive
Printing From the USB Flash Drive You can directly print files stored on the USB flash drive. You can print TIFF, BMP, JPEG, and PRN files. Direct Print option supports: • PRN : PCL6 Compatible • BMP : BMP Uncompressed •...
Page 244: Backing Up Data
After printing the file, the display asks if you want to print another job. Select “Yes” to print anther jobs, and repeat from step 2. Otherwise, select “No”. To return to Standby mode, press Clear/Stop. Backing Up Data Your data in the machine’s memory are accidentally erased due to power failure or storage failure.
Page 245 To restore the data: Insert the USB flash drive. For details, see page 10.2. Press Menu until “Machine Setup” appears on the top line of the display. Press the scroll button ( or ) until you see “Import Setting” on the bottom line and press Enter. Select the data type you want to restore, either “Phone Book”...
Page 246 SING ACHINE ON ETWORK If you work in a networked environment, the machine can be shared by other users on the network. This chapter includes: • Setting Up a Locally-Shared Machine • Setting Up a Network-Connected Machine...
Page 247: Appendix A: Using Your Machine On A Network
Setting Up a Locally-Shared Machine In Windows 98/Me : Printer driver does not support Windows 95. Setting Up the Host Computer Start Windows. From the Start menu, select Control Panel from Settings and double-click on the Network icon. Check the File and Print Sharing box, and click OK. Close the window.
Page 248: In Windows Nt 4.0/2000/Xp
From the Details tab, select the printer port and click OK. In Windows NT 4.0/2000/XP Setting Up the Host Computer Start Windows. For Windows NT 4.0/2000, from the Start menu, select Settings and then Printers. For Windows XP, from the Start menu, select Printers and Faxes.
Page 249: Setting Up A Network-Connected Machine
In the Enter a port name field, enter the shared name. Click OK and click Close. For Windows NT 4.0, click OK. For Windows 2000/XP, click Apply and click OK. Setting Up a Network-Connected Machine You have to set up the network protocols on the machine to use it as your network printer.
Page 250: Printing A Network Configuration Page
• DHCP: Dynamic Host Configuration Protocol • BOOTP: Bootstrap Protocol Printing a Network Configuration Page The Network Configuration page shows how the network interface card on your machine is configured. The default settings which are suitable for most applications are enabled. Press Menu until you see “Network Setup”...
Page 251: Static Addressing
Press Enter to save the selection. Press Clear/Stop to return to Standby mode. Configuring TCP/IP Your machine can be set up with a variety of TCP/IP networks information, such as an IP address, a Subnet Mask, and a Gatway. There are several ways in which your machine can be assigned a TCP/IP address, depending on your network.
Page 252 An IP address consists of 4 bytes. Enter a number between 0 and 255 for each byte. Press the scroll button ( or ) to enter a number between 0 and 255 and press Enter or Upper Level to move between bytes.
Page 253: Restoring The Network Configuration
Restoring the Network Configuration You can return the network configuration to its default settings. Press Menu until you see “Network Setup” on the top line of the display. Press the scroll button ( or ) until “Set To Default” displays on the bottom line. Press Enter.
Page 254 NSTALLING ACHINE PTIONS Your machine has been optimized to meet most of your printing needs. Recognizing that each user may have different requirements, however, there are several options available to enhance your machine’s capabilities. This chapter includes: • Installing Memory DIMM •...
Page 255: Installing Machine Options
Installing Memory DIMM Your machine has dual in-line memory module (DIMM) slot. Use this DIMM slot to install more memory option for the machine. OTES • Your machine has 32 MB of memory which can be expanded to 160 MB. Use only a Manufacture-approved DIMM, part numbers Memory Unit Type SA 32MB or Memory Unit Type SA 128MB.
Page 256 Remove the memory DIMM from its antistatic package. Locate the alignment notches on the bottom edge of each DIMM. Notches Connection points Holding the memory DIMM by the edges, align the notches on the memory DIMM with the grooves at the top of the memory DIMM slot.
Page 257: Removing A Memory Dimm
Replace the control board cover. Reconnect the power cord and printer cable, and turn the machine on. Removing a Memory DIMM Follow steps 1 through 2 on page B.2 to access the control board. Push the latches at both ends of the DIMM slot away from the DIMM.
Page 258: Installing An Optional Tray
Installing an Optional Tray You can increase the paper handling capacity of your machine by installing an optional Tray 2. This tray holds 250 sheets of paper. Turn the machine off and unplug all cables from the machine. Remove the packing material from the tray and remove the tape fixing the interface cable to the tray.
Page 259 Place the machine over the tray, aligning the feet on the machine with the positioners on the tray. Lifting handles are located at the lower edge of both sides of the machine. Plug the interface cable of the tray into the connector on the back of the machine.
Page 260: Setting Tray 2 In The Printer Properties
Setting Tray 2 in the Printer Properties If you installed Tray 2 with your machine on, the machine does not recognize it. In this case, you need to set the tray in the printer properties window so that you can use it for PC printing. The procedure for setting the tray may differ depending on the selected printer driver.
Page 261 NSTALLING ACHINE PTIONS...
Page 262: Appendix C: Specifications
PECIFICATIONS This chapter includes: • General Specifications • Scanner and Copier Specifications • Printer Specifications • Facsimile Specifications • Paper Specifications...
Page 263: General Specifications
General Specifications Item Description Automatic document Up to 50 sheets (20 lb, 75 g/m feeder Width: 142 to 216 mm (5.6 to 8.5 inches) ADF document size Length: 148 to 356 mm (5.8 to 14 inches) Paper tray (standard Tray 1 and optional Tray 2): 250 sheets (weight: 75 g/m , 20 lb) Paper input capacity...
Page 264: Scanner And Copier Specifications
*Sound Pressure Level, ISO7779 **The number of pages may be affected by operating environment, printing interval, media type, and media size. Scanner and Copier Specifications Item Description Compatibility TWAIN standard ADF and Flat-bed Color CCD (Charge Coupled Device) Scanning method module Optical: 600 x 1200 dpi (Mono and color) Resolution...
Page 265: Printer Specifications
Printer Specifications Item Description Printing method Laser Beam Printing Letter: Up to 22 PPM (pages per minutes) Printing speed A4: Up to 20 PPM (pages per minutes) Standby mode: 10 seconds (from Ready) First Print Out Time Power save mode: 50 seconds (from Ready) Paper tray: Letter, A4, Legal, Folio, Executive, B5, A5 Multipurpose tray: Letter, Legal, A4, Folio, Executive, A5, A6, Envelope 10, Envelope DL, Envelope C5,...
Page 266: Facsimile Specifications
Facsimile Specifications Item Description Compatibility ITU-T Group 3 Public Switched Telephone Network (PSTN) or behind Applicable line PABX MH/MR/MMR (ECM Mode) and JPEG for color fax Data coding transmission Modem speed 33.6 Kbps Approx. 3 seconds/page * Transmission time applies to memory transmission of Transmission speed text data with ECM compression using only ITU-T No.1 Chart.
Page 267: Paper Specifications
Paper Specifications Overview Your machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture content, are important factors affecting the machine’s performance and the output quality.
Page 268: Supported Sizes Of Paper
Supported Sizes of Paper Paper Weight Dimensions Capacity 8.5 x 11 in. Letter (216 x 279 mm) 210 x 297 mm (8.3 x 11.7 in.) 7.25 x 10.5 in. Executive (191 x 267 mm) • 60 to 90 g/m • 250 sheets of 75 8.5 x 14 in.
Page 269: Guidelines For Using Paper
Guidelines for Using Paper For the best result, use conventional 75 g/m (20 lb) paper. Ensure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure of what type of paper you are loading, such as bond or recycled paper, check the label on the package.
Page 270: Paper Specifications
Paper Specifications Category Specifications Acid content 5.5 pH or lower Caliper 0.094 ~ 0.18 mm (3.0 ~ 7.0 mils) Curl in ream Flat within 5 mm (0.02 in.) Cut edge conditions Cut with sharp blades with no visible fray. Must not scorch, melt, offset or release hazardous Fusing compatibility emissions when heated to 200 °C (392 °F) for 0.1 second.
Page 271 Unopened paper in sealed reams can remain stable for several months before use. Opened packages of paper have more potential for environment damage, especially if they are not wrapped with a moisture-proof barrier. The paper storage environment should be properly maintained to ensure optimum performance.
Page 272 Envelopes with Double Side Seams Double side-seams construction has vertical seams at both ends of the envelope rather than diagonal seams. This style may be more likely to wrinkle. Be sure the seam extends all the way to the corner of the envelope as illustrated below. Correct Incorrect Envelopes with Adhesive Strips or Flaps...
Page 273 Labels OTES • To avoid damaging the machine, use only labels recommended for laser printers. • To prevent serious jams, always use the manual feeder to print labels and always use the rear output tray. • Never print on the same sheet of labels more than once and never print on a partial sheet of labels.
Page 274 NDEX Numerics contrast, copy 5.7 control panel 1.6 2/4-up, special copy 5.12 copying 2-side, special copy 5.11 collation 5.10 contrast 5.7 default setting, change 5.14 adding documents 7.32 from ADF 5.5 ADF (Automatic Document Feeder), from document glass 5.4 load 5.5, 7.6 number of pages 5.9 auto fit, special copy 5.11 original type 5.7...
Page 275 front output tray, use 3.10 network printing locally shared printer, set A.2 network-connected printer, set A.4 graphic properties, set 4.8 parameters, configure A.4 group dial Network Scan 6.9 dialing 7.25 Network Scan Driver 6.12 editing 7.24 uninstalling 2.45 setting 7.23 notifying toner low 8.10 n-up (multiple pages per sheet) copying 5.12...
Page 276 printer properties Windows 4.4 scanning Printer Settings Utility contol panel 6.3 installing 2.29 SmarThru 6.4 starting 2.48 USB flash drive 10.3 tabs 2.49 WIA driver 6.7 uninstalling 2.44 searching Phone Book 7.26 printing Secure Receiving mode 7.34 fitting to a selected paper size 4.16 sending a fax from Windows 4.2 automatically 7.11...
Page 277 connecting 3.7 USB flash drive installing 10.2 managing 10.6 printing 10.10 scanning 10.3 volume, adjust ringer 2.22 speaker 2.23 watermarks, use 4.18...
Page 278 B273-8650...
Page 279 For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Page 280 Copyright ©2005. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, and Windows XP are registered trademarks of Microsoft Corporation.
Page 281 Table of Contents 1 Basic Network Installation............1-1 Introduction ..................... 1-1 Information Checklist ..................1-2 Basic TCP/IP Settings..................1-3 Installation Procedure ..................1-3 Enabling or Disabling TCP/IP................1-4 Network Communication Setup............... 1-5 Workstation Setup................... 1-9 Test Print....................... 1-10 2 Print Driver Installation for Networked Printers ....... 2-1 Introduction .....................
Page 282 Configuring the Network...................3-6 Ethernet ......................3-7 TCP/IP ......................3-8 SNMP ......................3-10 LPR/LPD......................3-12 Raw TCP/IP Printing..................3-14 IPP .........................3-16 4 Administration Tools..............4-1 Introduction ......................4-1 Network Tools ....................4-2 Reset Network ....................4-2 Set To Defaults ....................4-3 Maintenance using Internet Services ..............4-4 Enabling Internet Services................4-4 Checking Printer Status ...................4-5 Printing Reports ....................4-6 Defining the Printer ..................4-7 Using Security....................4-8...
Page 283: Basic Network Installation
1 Basic Network Installation Introduction This chapter explains how to make the basic settings to install the printer on a network. The physical connection is Ethernet and the addressing protocols are provided by TCP/IP. The following information is provided: Information Checklist ..... . . 1-2 Basic TCP/IP Settings .
Page 284: Information Checklist
Information Checklist Before starting the basic network installation procedures, please ensure the following items are available or have been performed: Item An existing operational network utilizing TCP/IP is required, these Customer procedures are not designed to install a network. A suitable network cable. Customer If you are going to configure TCP/IP manually, you need to obtain and Customer...
Page 285: Installation Procedure
Basic TCP/IP Settings Before the printer can be used on the network, the TCP/IP addresses need to be entered. These can be entered automatically using Dynamic Host Configuration Protocol (DHCP) or Bootstrap Protocol (BOOTP) or entered manually. To enter the addresses manually, you need to obtain the following: TCP/IP Address Gateway Address...
Page 286: Enabling Or Disabling Tcp/Ip
Enabling or Disabling TCP/IP At the Type 103, perform these steps: Press [Menu] until you see Network Setup on the top line of the display. 8. Network Setup [Reset Network] Press until Configure Network is displayed and press [Enter]. 8. Network Setup [Config Network] Press until TCP/IP is...
Page 287: Network Communication Setup
Network Communication Setup Automatically setting TCP/IP Addresses At the Type 103, perform these steps: Press [Menu] until you see Network Setup on the top line of the display. 8. Network Setup [Reset Network] Press until Configure Network is displayed and press [Enter].
Page 288 Printing a System Data Press [Menu] until you see Report on the top line of the display. 7. Report [Phone Book] Press until System Data is displayed and press [Enter]. 7. Report [System Data] Page 1-6 Administrator Guide...
Page 289: Manually Setting Tcp/Ip Addresses
Manually setting TCP/IP Addresses At the Type 103, perform these steps: HINT: Web Image Monitor Type 103 can also be used to configure the Type 103, refer to the Internet Services chapter for instructions. When manually making the TCP/IP settings, you will need to know the following information: The IP address.
Page 290 Press until Manual is displayed and press [Enter]. TCP/IP [Manual] For each address, press until the required setting is Manual displayed and press [Enter]. [IP Address] Enter the address using the keyboard and press [Enter]. IP Address Press to tab between IP [xxx.xxx.xxx.xxx] fields.
Page 291: Workstation Setup
Workstation Setup To enable the workstation environment to communicate with the Type 103 perform the following steps: At the client workstation, install print drivers and map to the printer (see Workstation Setup 2-3). Continue with Test Print on page 1-10. Administrator Guide Page 1-9...
Page 292: Test Print
Test Print To ensure the Type 103 has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Open a document on a client workstation. Select the Type 103 as the printer for sending documents to. Print the document on the device and verify that it prints correctly.
Page 293: Print Driver Installation For Networked Printers
2 Print Driver Installation for Networked Printers Introduction This chapter explains how to install the print drivers for networked printers. The following information is provided: Information Checklist ..... . . 2-2 Workstation Setup .
Page 294: Information Checklist
Information Checklist Before starting the Driver installation procedures, please ensure the following items are available or have been performed: Item The printer has been installed on the network Customer Type 103 print drivers are available on CD. Supplier Page 2-2 Administrator Guide...
Page 295: Workstation Setup
Workstation Setup This section includes the setup procedures for the various Windows workstation environments. Locate and perform the workstation setup procedures for the workstation environment. Choose from: Windows XP (TCP/IP) (see 2-4). Windows 2000 (TCP/IP) (see 2-6). Windows NT V4.0 (TCP/IP) (see 2-8). Windows 98/Me (see 2-10).
Page 296: Windows Xp (Tcp/Ip)
Windows XP (TCP/IP) NOTE: Windows XP supports printing via TCP/IP as standard when TCP/IP is installed on a Windows XP Workstation. Use the Add Printer Wizard to add the printer to the network. Select [Start], select [Printers and Faxes]. Double-click on the [Add a printer] icon to display the Add Printer Wizard. Select [Local Printer attached to this computer], uncheck the box labelled [Automatically detect and install my Plug and Play printer.]and then select [Next] to display the...
Page 297 Browse to the required Windows XP driver on the CDROM and select [OK]. NOTE: The driver will be found in the Printer folder on the CD in the appropriate PCL folder. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the printer driver will be loaded onto the workstation.
Page 298: Windows 2000 (Tcp/Ip)
Windows 2000 (TCP/IP) NOTE: Windows 2000 supports printing via TCP/IP as standard when TCP/IP is installed on a Windows 2000 Workstation. Use the Add Printer Wizard to add the printer to the network. Select [Start], select [Settings], and then select [Printers]. Double-click on the [Add Printer] icon to display the Add Printer Wizard.
Page 299 Browse to the required Windows 2000 driver on the CDROM and select [OK]. NOTE: The driver will be found in the Printer folder on the CD in the appropriate PCL folder. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the printer driver will be loaded onto the workstation.
Page 300: Windows Nt V4.0 (Tcp/Ip)
Windows NT V4.0 (TCP/IP) NOTE: MicroSoft TCP/IP Printing must be installed and running on the workstation. Use the Add Printer Wizard to add the printer to the network. At the Windows NT workstation, select [Start], select [Settings], and then select [Control Panel].
Page 301 Select [Next], and select [Next] again and the printer driver will be loaded onto the workstation. Enter the Printer Name and select [Next]. Select [Shared], if you want to share. Otherwise, just select [Next]. A dialog box will be displayed with a message regarding the printing of a test page. Select [Finish] to accept the Yes choice.
Page 302: Windows 98/Me
Windows 98/Me Refer to "Installing Software for Network Printing" on page 2.34 of User’s Guide to install and setup the printer drivers on the workstation. Once the drivers are installed, connect a driver to the printer on the network by selecting [ Multi Direct Print Type S] for the network port.
Page 303: Windows 2000/Xp (Internet Printing Protocol)
Windows 2000/XP (Internet Printing Protocol) NOTE: Windows supports printing via IPP as standard when TCP/IP is installed on a Windows Workstation. Make sure that at least one Network Printer is installed and IPP Configuration of the printer has been completed. For details refer to “IPP” on page 3-16.
Page 304: Windows 98/Me/Nt V4.0 (Internet Printing Protocol)
Windows 98/Me/NT V4.0 (Internet Printing Protocol) Make sure that at least one Network Printer is installed and IPP Configuration of the printer has been completed, For details refer to “IPP” on page 3-16. Select [Start], select [Settings], and then select [Printers]. Right-click on the installed Network Printer icon and select [Properties].
Page 305: Port Configuration
Port Configuration You can invoke Configure Multi Direct Print Type S IPP port dialog from Printer Properties. Multi Direct Print Type S IPP port configuration dialog has three pages: Main Job Template Attributes Printer Groups Common page In this page you can specify: Port Name (it should be done when you create the port, and it can not be changed subsequently) The printer or group of printers you want to print on.
Page 306: Groups " Page
Property Description Hold Until This attribute specifies the named time period during which the job must become a candidate for printing. Quality This attribute specifies the print quality that the printer uses for the job. Sides This attribute specifies how print-stream pages are to be imposed upon the sides of an impression.
Page 307 You can move printer or group to another group using drag-and- drop operations. If you press and hold “Ctrl” key while dropping, object will be not moved but copied. To add a printer to a group, you should select this group and press [New Printer …] button. This also can be done from pop-up menu.
Page 308: Test Print
Test Print To ensure the printer has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Open a document on a client workstation. Select the Type 103 as the printer for sending documents to. Print the document on the device and verify that it prints correctly.
Page 309: Network Installation Using Internet Services
3 Network Installation Using Internet Services Introduction This chapter explains how to enable and use the Internet Services to install the Type 103 on the network. The following information is provided: Information Checklist ..... . . 3-2 Using Web Image Monitor Type 103 .
Page 310: Information Checklist
Information Checklist Before starting the procedure for enabling the Internet Services feature, please ensure the following items are available or have been performed: Item An existing operational workstation with TCP/IP Internet or Intranet Customer accessibility is required. These procedures are not intended to install the TCP/IP stack itself.
Page 311: Using Web Image Monitor Type 103
Using Web Image Monitor Type 103 Introduction Web Image Monitor Type 103 uses the embedded HTTP Server on the Type 103 to allow communication with the Type 103 if you have a Web Browser with access to the Internet or Intranet.
Page 312: Network Communication Setup
Network Communication Setup Network Communication Setup requires that the Type 103 is connected to the network and that the TCP/IP address settings are made (see “Basic TCP/IP Settings” on page 1-3) Make sure that these procedures have been carried out. Page 3-4 Administrator Guide...
Page 313: Enabling Internet Services
Enabling Internet Services At a client workstation on the network, launch the Internet Browser. Access Web Image Monitor Type 103. In the URL field, enter http:// followed by the IP Address of the Type 103. Then select the [Enter] key. Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100 Administrator Guide...
Page 314: Configuring The Network
Configuring the Network Web Image Monitor Type 103 provides an alternative method of configuring the device settings in order to successfully complete installation on a network. Instructions are provided for configuring the device for the following network environments. Refer to the appropriate instructions for the network being used: Ethernet - page 3-7 TCP/IP - page 3-8 SNMP - page 3-10...
Page 315: Ethernet
Ethernet Use these instructions to set the speed rate for Ethernet using Web Image Monitor Type 103: To complete the installation of the Type 103, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services” on page 3-5). At the Web Image Monitor Type 103 Home Page for the Type 103, select the [Network Settings] tab.
Page 316: Tcp/Ip
TCP/IP Use these instructions to install the device on a TCP/IP network using Web Image Monitor Type 103. Installation Procedure There are two stages required to install the device on a TCP/IP network using Web Image Monitor Type 103: Configure the Type 103 This procedure explains how to use to configure Web Image Monitor Type 103...
Page 317 Check the DNS Settings details and if necessary enter the correct information required. Click the [Apply] button to implement any changes. NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Test Print To ensure the device has been installed on the network correctly a test print should be submitted from a client workstation.
Page 318: Snmp
SNMP Use these instructions to configure the Simple Network Management Protocol (SNMP) using Web Image Monitor Type 103. Configure SNMP To configure SNMP, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services” on page 3-5). At the Web Image Monitor Type 103 Home Page for the Type 103, select the [Network Settings] tab.
Page 319 SNMP Community Maximun Parameter Name Description Default Length Enable Community Name Enable/Disable the Community 1 to 5 Name. Community Name 1 to 5 the community name for SNMP Public Community. Enable Read Access 1 to Enable/Disable the Read Access to Community Name. Enable Write Access 1 to Enable/Disable the write access for Community Name.
Page 320: Lpr/Lpd
LPR/LPD Use these instructions to enable or disable LPR/LPD using Web Image Monitor Type 103. Installation Procedure There are two stages required to install the device on a LPR/LPD network using Web Image Monitor Type 103: Configure the Type 103 This procedure explains how to use to configure Web Image Monitor Type 103...
Page 321 Test Print To ensure the device has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Open a document on a client workstation. Select the device as the printer to which the selected document will be sent. Print the document on the device and verify that it prints correctly.
Page 322: Raw Tcp/Ip Printing
Raw TCP/IP Printing Use these instructions to enable or disable Raw Printing using Web Image Monitor Type 103. Installation Procedure There are two stages required to install the device on an Raw TCP/IP printing network using Web Image Monitor Type 103: Configure the Type 103 This procedure explains how to use to configure...
Page 323 Test Print To ensure the device has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Open a document on a client workstation. Select the device as the printer to which the selected document will be sent. Print the document on the device and verify that it prints correctly.
Page 324: Ipp
Use these instructions to setup IPP using Web Image Monitor Type 103. NOTE: The HTTP settings for the device will have been setup when completing the Enabling Web Image Monitor Type 103 section. To complete the installation of the device, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services”...
Page 325 Turn your printer off and back on to apply the IPP settings. IPP Security It allows administrator to choose authentication method and to create and modify user accounts: It consists of two items (Authentication, User DB). • Authentication: It can set user name and password encryption method (refer to http digest authentication in RFC).
Page 326 Page 3-18 Administrator Guide...
Page 327: Administration Tools
4 Administration Tools Introduction This chapter explains how to configure or use the various administration tools found in the Type 103. The following information is provided: Network Tools ......4-2 Maintenance using Internet Services .
Page 328: Network Tools
Network Tools Three tools are provided for the network: Reset Network - resets the network card after changes have been implemented. Set to Defaults- restores all settings to their factory state. Print Net CFG - provides you with a hard copy of the network settings. Reset Network To reset the network card: Press [Menu] until you see...
Page 329: Set To Defaults
Set To Defaults To reset the factory defaults: Press [Menu] until you see Network Setup on the top line of the display. 8. Network Setup [Reset Network] Press until Set To Default is displayed and press [Enter]. 8. Network Setup [Set To Default] Administrator Guide Page 4-3...
Page 330: Maintenance Using Internet Services
Maintenance using Internet Services Enabling Internet Services At a client workstation on the network, launch the Internet Browser. Access Web Image Monitor Type 103. In the URL field, enter http:// followed by the IP Address of the Type 103. Then select the [Enter] key.
Page 331: Checking Printer Status
Checking Printer Status Use these instructions to check the status of the Type 103, paper trays and consumables. To check the status, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services” on page 4-4). At the Web Image Monitor Type 103 Home Page for the Type 103, select the [Machine status] tab.
Page 332: Printing Reports
Printing Reports Use these instructions to print the printer’s reports or to send a test print file to the Type 103. To print reports, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services” on page 4-4). At the Web Image Monitor Type 103 Home Page for the Type 103, select the [Information] ➔...
Page 333: Defining The Printer
Defining the Printer Use these instructions to change the printer’s name and location. To define the printer, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services” on page 4-4). At the Web Image Monitor Type 103 Home Page for the Type 103, select the [Network Settings] ➔...
Page 334: Using Security
Using Security Use these instructions to change the admin user’s name and password. To make general maintenance settings, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services” on page 4-4). At the Web Image Monitor Type 103 Home Page for the Type 103, select the [Maintenance] tab.
Page 335: Upgrading Firmware
Upgrading Firmware Firmware upgrades may supplied on a CD or as a download from the internet. Use these instructions to install firmware upgrades in the Type 103. To upgrade the firmware, perform these steps: Enable Web Image Monitor Type 103 (see “Enabling Internet Services” on page 4-4). In the Maintenance frame, select [Firmware Upgrade].
Page 336 Page 4-10 Administrator Guide...
Page 337 Index Network Installation 3-1 Printer Definition 4-7 Administration Tools 4-1 Printer Status 4-5 Internet Services 4-4 Printing Reports 4-6 Network Tools 4-2 Raw TCP/IP Printing Configuration 3-14 Automatically setting TCP/IP Addresses 1-5 SNMP Configuration 3-10 TCP/IP Configuration 3-8 Upgrading Firmware 4-9 Basic Network Installation 1-1 Using Image Monitor Type 103 3-3 Automatically setting TCP/IP Addresses 1-5...
Page 338 Raw TCP/IP Printing Configuration 3-14 Reset NIC 4-2 Set Factory Defaults 4-3 SNMP Configuration 3-10 TCP/IP Configuration 3-8 Upgrading Firmware Using Internet Services 4-9 Workstation Setup Windows 2000 (TCP/IP) 2-6 Windows 2000/XP (IPP) 2-11 Windows 98/me 2-10 Windows 98/Me/NT V4.0 (IPP) 2-12 Windows NT V4.0 (TCP/IP) 2-8 Windows XP (TCP/IP) 2-4 Index-ii...
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Ricoh AC205 User Manual

Table of Contents

Chapter 1: NTRODUCTION

Chapter 2: GETTING STARTED

Chapter 3 PAPER HANDLING

Chapter 4: PRINTING TASKS

Chapter 5: COPYING

Chapter 6: SCANNING

Chapter 7: FAXING

Chapter 8: MAINTENANCE

Chapter 9: TROUBLESHOOTING

Chapter 10: USING USB FLASH DRIVE

Appendix A: USING YOUR MACHINE on a NETWORK

Appendix B: INSTALLING MACHINE OPTIONS

Appendix C: SPECIFICATIONS

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