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Brother MFC-790CW User Manual

Brother mfc-790cw: user guide.
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USER'S GUIDE
MFC-790CW
MFC-990CW
Version 0
USA/CAN

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   Summary of Contents for Brother MFC-790CW

  • Page 1

    USER'S GUIDE MFC-790CW MFC-990CW Version 0 USA/CAN...

  • Page 2

    Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 3: Brother Numbers

    Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 4: Ordering Accessories And Supplies

    For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

  • Page 5: Usa And Canada

    Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials...

  • Page 6

    Brother reseller in 6 Normal Periodic Maintenance Items, such as the United States or if the product was used Paper Feeding Kit, Fuser and Laser Units. (including but not limited to floor models or...

  • Page 7

    Product is entitled to warranty coverage. Your same piece of paper in which we (1) refer credit card will be charged up to the cost of a to this Product and your bill of sale date, (2) new Product only if: (i) you do not return your...

  • Page 8

    LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship.

  • Page 9: Table Of Contents

    Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......2 Viewing Documentation...................2 ® Accessing Brother Support (For Windows ) ............5 Control panel overview ..................6...

  • Page 10

    Setting your changes as the new default............43 Restoring all settings to the factory settings ..........43 Sending a fax manually .................43 Sending a fax at the end of a conversation ...........43 Out of Memory message ................44 Receiving a Fax Receive Modes ....................45 Choose the correct Receive Mode ..............45...

  • Page 11

    Turning off Fax Preview.................56 Additional receiving operations................57 Printing a reduced incoming fax ..............57 Receiving a fax at the end of a conversation (MFC-790CW only)....57 Receiving faxes into memory when paper tray is empty .......57 Printing a fax from the memory ..............58 Remote Retrieval ....................58...

  • Page 12

    Storing a pause .....................77 Storing Speed Dial numbers................77 Storing Speed Dial numbers from Outgoing Calls .........78 Storing Speed Dial numbers from the Caller ID history .........78 Changing Speed Dial names or numbers............79 Setting up groups for broadcasting..............80 Dialing Access codes and credit card numbers..........82 Message Center Message Center mode ..................83...

  • Page 13

    ® PhotoCapture Center Operations ..............104 Printing from a memory card or USB Flash memory drive without a PC..104 Scanning to a memory card or USB Flash memory drive without a PC ..104 ® Using PhotoCapture Center from your computer ........104 Using a memory card or USB Flash memory drive ........104...

  • Page 14

    Scan to a memory card or USB Flash memory drive ........117 Entering Scan mode ..................117 How to scan to a memory card or USB Flash memory drive.......117 How to change the file name ...............118 How to set a new default ................119 How to reset to the factory settings .............119...

  • Page 15

    Choosing a location ...................132 To use the machine safely.................133 Important safety instructions................137 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ........138 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ....................140...

  • Page 16

    Mode and menu keys ..................173 Menu table ....................174 Entering Text ....................195 Specifications General ......................196 Print media......................198 Fax........................199 Message Center ....................200 Digital Cordless Handset (MFC-990CW only) ...........201 Cordless handset (BCL-D60) ..............201 Battery ......................202 Copy ........................203 ® PhotoCapture Center ..................204 PictBridge ......................205 ®...

  • Page 17

    Section I General General Information Loading paper and documents General setup Security features...

  • Page 18: General Information

    User’s Guides in HTML format. Warnings tell you what to do to prevent possible personal injury. If you have not installed the software, you can find the documentation by following the Cautions specify procedures you instructions below:...

  • Page 19

    How to find Network setup HTML documents: Software instructions User’s Guide and Network User’s Your machine can be connected to a wireless Guide in HTML format. or wired network. You can find basic setup This format is recommended for instructions in the Quick Setup Guide. If your viewing on your computer.

  • Page 20: Viewing Documentation

    ® Presto! PageManager User’s Guide ® ® The complete Presto! PageManager User’s Guide can be viewed from the Help ® ® Double-click the Documentation icon. selection in the Presto! PageManager application. Double-click your language folder. How to find Network setup Double-click the top.html file to view the...

  • Page 21: Accessing Brother Support (for Windows ® )

    ® downloads, click Brother (For Windows CreativeCenter. To return to the main page, click Back or You can find all the contacts you will need, if you are finished, click Exit. such as Web support (Brother Solutions Center), Customer Service and Brother...

  • Page 22: Control Panel Overview

    Preview 01 01 History Speed Dial Note Most of the illustrations in this User’s Guide show the MFC-790CW. Play/Record (MFC-790CW) 1 On/Off Plays voice messages stored in the You can turn the machine on or off. memory. Will also let you record telephone 2 Message Center keys: calls.

  • Page 23

    Redial displayed on the screen. Redials the last 30 numbers called. Also, you can adjust the angle of the display by Pause lifting it. Inserts a pause when dialing numbers.

  • Page 24: Lcd Screen

    Preview 01 01 7 Microphone History Speed Dial Picks up your voice when you speak to another party using Speaker Phone. 8 Stop/Exit Stops an operation or exits from a menu. 1 Wireless Status A four level indicator shows the current...

  • Page 25: Basic Operations

    10 Voice messages in the machine’s memory the LCD screen. To access more menus or Shows how many received voice messages options, press a b or d c to scroll the screen. are in the memory. Press to return to the previous menu.

  • Page 26: Loading Paper And Documents

    Lift the paper tray cover (1). Note When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

  • Page 27

    Close the output paper tray cover. Slowly push the paper tray completely into the machine. Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

  • Page 28: Loading Envelopes And Post Cards

    (2). About envelopes Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelops.

  • Page 29

    If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Adjust the size and margin in your...

  • Page 30: Loading Photo Paper

    Note • Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. • Always make sure that the paper is not curled or wrinkled.

  • Page 31: Removing Small Printouts From The Machine

    When the machine ejects small paper onto Squeeze the blue photo bypass tray the output paper tray you may not be able to release button (1) using your right index reach it. Make sure printing has finished, and...

  • Page 32: Printable Area

    The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

  • Page 33: Acceptable Paper And Other Print Media

    Loading paper and documents Acceptable paper and Recommended print media other print media To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type We recommend using ‘3M Transparency of paper you are using in the machine.

  • Page 34

    • Paper made with a short grain Paper capacity of the output paper tray cover Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m ) paper. Transparencies and photo paper must be picked up from the output paper tray cover...

  • Page 35: Choosing The Right Print Media

    8.3 × 11.7 in. (210 × 297 mm) 8 1/2 × 14 in. (215.9 × 355.6 mm) Yes Legal – 7 1/4 × 10 1/2 in. (184 × 267 mm) – Executive – – 7.2 × 10.1 in. (182 × 257 mm) JIS B5 –...

  • Page 36

    Up to 100 sheets of plain paper 20lb (80 g/m For Photo 4"×6" paper and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). (See Loading photo paper on page 14.) BP71 69 lb (260 g/m ) paper is especially designed for Brother inkjet machines.

  • Page 37: Loading Documents

    Using the scanner glass How to load documents You can use the scanner glass to fax, copy or CAUTION scan pages of a book or one page at a time. DO NOT pull on the document while it is Document Sizes Supported feeding.

  • Page 38: Scannable Area

    Chapter 2 Scannable area Using the document guidelines on the left and top, place the document in the upper left hand corner with the The scannable area depends on the settings document face down on the scanner in the application you are using. The figures glass.

  • Page 39: General Setup

    General setup On/Off key Power Off setting You can turn the machine on and off by You can customize the machine's On/Off pressing the On/Off key. key. The factory setting is Fax Receive:Off (MFC-790CW) and Note Fax Receive:On (MFC-990CW). Your machine will not work when it is switched off, •...

  • Page 40

    You cannot receive a fax with Black Start or You cannot receive a fax with Black Start or Color Start. Color Start. You can receive telephone calls by using the You can receive telephone calls by lifting the handset cordless handset.

  • Page 41: Mode Timer

    Fax, Scan, Copy and Photo Capture. You can change the amount To get the best print quality, set the machine of time the machine takes after the last Scan, for the type of paper you are using.

  • Page 42: Paper Size

    Chapter 3 Volume Settings Paper Size You can use five sizes of paper for copying: Ring Volume Letter, Legal, A4, A5 and 4 × 6 in. (10 × 15 cm) and three sizes for printing You can choose a range of ring volume faxes: Letter, Legal and A4.

  • Page 43: Beeper Volume

    General setup Beeper Volume Speaker Volume When the beeper is on, the machine will beep You can choose a range of speaker volume when you press a key, make a mistake or levels, from High to Off. after you send or receive a fax.

  • Page 44: Handset Volume (mfc-790cw Only)

    Choose Volume Amplify: On -Permanent if all of the users are hearing-impaired. During Press Stop/Exit. a conversation, users can press d or c on the LCD to adjust the volume to Low, High or Note Amplify. When the handset is replaced, the...

  • Page 45: Setting Volume Amplify (mfc-790cw Only)

    Date&Time setting. Press a or b to display General Setup. The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as Press General Setup. follows.

  • Page 46: Sleep Mode

    LCD screen You can choose how long the machine must LCD Contrast be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any You can adjust the LCD contrast for a sharper operation is carried out on the machine.

  • Page 47: Setting The Dim Timer For The Backlight

    General setup Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after you go back to the Ready screen. Press MENU. Press a or b to display General Setup. Press General Setup.

  • Page 48: Security Features

    Security features Memory Security Note • To print the faxes in memory, turn off Memory Security lets you prevent Memory Security. unauthorized access to the machine. You will • You must turn off PC Fax Receive before not be able to continue to schedule Delayed you can turn on Memory Security.

  • Page 49: Turning The Memory Security On/off

    Memory Security. Press OK. Note When the LCD shows Verify:, If there is a power failure the data will stay re-enter the new password. in memory for approximately 24 hours. Press OK. Press Stop/Exit. Turning off the memory security Press Unlock.

  • Page 50

    Chapter 4...

  • Page 51

    Section II Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Message Center Printing Reports Polling...

  • Page 52: Sending A Fax

    When the machine is idle, the time appears Press (Fax). on the LCD. When you want to send a fax, or change fax send or receive settings, press Place the document face down in the (Fax) key to illuminate it in blue.

  • Page 53: Faxing From The Scanner Glass

    Press Black Start or Color Start. You can use the scanner glass to fax pages The machine starts scanning the page. of a book one at a time. The document can be (Repeat steps e and f for each up to Letter or A4 size.

  • Page 54: How To Preview An Outgoing Fax

    (See Real time transmission on page 41 and Polling receive Canceling a fax in progress on page 90.) If you want to cancel a fax while the machine Press (Fax). is scanning, dialing or sending, press Stop/Exit.

  • Page 55: Broadcasting (black & White Only)

    Sending a Fax Broadcasting Note (Black & White only) • If you have not used up any of the numbers for Groups, you can broadcast up to 250 different numbers. Broadcasting is when the same fax message is automatically sent to more than one fax •...

  • Page 56: Additional Sending Operations

    Chapter 5 Additional sending Contrast operations If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be Sending faxes using multiple used. It automatically chooses the suitable settings contrast for your document.

  • Page 57: Changing Fax Resolution

    Standard resolution. sending. Good for small print or artwork S.Fine If the memory is full and you are sending a and transmits slower than Fine black and white fax from the ADF, the resolution. machine will send the document in real time...

  • Page 58: Overseas Mode

    24-hours. You can check which jobs are still waiting in These faxes will be sent at the time of day you the memory to be sent and cancel a job. (If enter in step f.

  • Page 59: Setting Your Changes As The New Default

    (Fax). Real Time TX you use most often by setting them as default. These settings will Load your document. stay until you change them again. To listen for a dial tone do one of the Press (Fax). following: (MFC-790CW) Press...

  • Page 60: Out Of Memory Message

    Chapter 5 Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will...

  • Page 61: Receiving A Fax

    Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail on page 65 for instructions on setting up your machine using this service.

  • Page 62

    Chapter 6 To set the receive mode follow the instructions below: Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Receive Mode. Press Receive Mode. Press Fax Only, Fax/Tel or Manual.

  • Page 63: Using Receive Modes

    Center mode on page 83.) Faxes will be automatically received. Voice calls will start the F/T Ring to tell you to pick up the line. The F/T Ring is a fast pseudo/double-ring made by your machine. (Also see F/T Ring Time (Fax/Tel mode only) on page 48 and Ring Delay on page 48.)

  • Page 64: Receive Mode Settings

    When somebody calls your machine, you and your caller will hear the normal telephone ring The Ring Delay sets the number of times the sound. The number of rings is set by the ring machine rings before it answers in Fax Only delay setting.

  • Page 65: Easy Receive

    Easy Receive. If Easy Receive is turned off and you answer a fax call you will have to go to the machine and press Black Start or Color Start.

  • Page 66: Memory Receive (black&white Only)

    • If you choose Backup Print:On, the operation at a time. machine will also print the fax at your machine so you will have a copy. This is Fax Forwarding the safety feature in case there is a power Paging failure before the fax is forwarded or a problem at the receiving machine.

  • Page 67: Paging

    PIN, press #, press Pause, and then enter your fax number followed by # # using the buttons on the LCD. Press OK. For example, press: 1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8 9 # #...

  • Page 68: Fax Storage

    If you have set Fax Storage, a backup copy Even if you have turned off your PC (at night will automatically be printed at the machine. or on the weekend, for example), your machine will receive and store your faxes in Press MENU.

  • Page 69: Turning Off Memory Receive Operations

    However, if you choose Backup Print:On the machine will print Press Fax. the fax, so you will have a copy if there is a power failure before it is sent to the PC. Press a or b to display • If you get an error message and the Setup Receive.

  • Page 70: Changing Memory Receive Operations

    Memory Receive Operations, the LCD will ask you one of the following questions: You can view received faxes on the LCD by pressing the Fax Preview button on the Erase All Fax? LCD. When the machine is in Ready mode, a...

  • Page 71

    Press the fax you want to see. Go back to the previous page. Go to the next page. Note • If your fax is large there may be a delay Go back to the fax list. before it is displayed on the LCD. Print the fax.

  • Page 72: Turning Off Fax Preview

    If there are faxes stored in the memory, do one of the following: If the fax is a single page it will start printing. Go to step f. If you do not want to print the stored faxes, press Continue.

  • Page 73: Additional Receiving Operations

    (MFC-790CW only) Printing a reduced incoming At the end of a conversation you can ask the other party to fax you information before you both hang up. If you choose On, the machine automatically Ask the other party to place the...

  • Page 74: Printing A Fax From The Memory

    If you have chosen paging or fax storage, you remote access code and remote commands can still print a fax from the memory when you to retrieve fax messages. are at your machine. (See Memory Receive (Black&White only) on page 50.)

  • Page 75: Using Your Remote Access Code

    30 seconds to enter a command. The machine will beep three times if you enter an invalid command. Press 9 0 to reset the machine when you have finished. Hang up. Note If your machine is set to Manual mode...

  • Page 76: Remote Fax Commands

    Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

  • Page 77

    Change the Receive Mode 1 Msg Ctr If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.

  • Page 78: Retrieving Fax Messages

    (up to 20 digits) of the remote machine you want your fax messages fax machine you want your fax sent to using the dial pad, then enter # #. messages forwarded to using the dial pad, then enter # #.

  • Page 79: Telephone Services And External Devices

    If you have a bad connection, your caller Guide. might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call Making a telephone call again. Do one of the following:...

  • Page 80: Tone Or Pulse (canada Only)

    Hold/Intercom on the machine to put a use the F/T Ring Time (pseudo/double- call on Hold. ringing) to alert you to pick up a voice call. To release the call from Hold, press If you are at an extension telephone, you'll Speaker Phone on the machine.

  • Page 81: Telephone Services

    If the incoming call is a message in your Voice Mail. telephone call, then complete the call as you normally would.

  • Page 82: Distinctive Ring

    Chapter 7 Distinctive Ring Do you have Voice Mail? If you have Voice Mail on the telephone line Distinctive Ring is a function of your Brother that you will install your new machine on, machine that allows a person with one line to...

  • Page 83

    Ring Pattern #1 is often called short-short Press Set. and is the most commonly used. Press the stored ring pattern you want to If the ring pattern you received is not on use. this chart, please call your telephone Press OK.

  • Page 84: Caller Id

    The Caller ID feature lets you use the Caller your machine will automatically dial “1” plus ID subscriber service offered by many local the area code for all calls. If your local dialing telephone companies. Call your telephone plan requires that the “1” not be used for calls company for details.

  • Page 85: Connecting An External Tad (telephone Answering Device)

    If it hears them, the machine takes distinctive ring pattern on your machine, over the call and receives the fax. If it does and use that number as a fax number. The not hear CNG tones, the machine lets the...

  • Page 86: Connections

    The external TAD must be plugged into the jack labeled EXT. Your machine cannot work Timing is important in recording this properly if you plug the TAD into a wall jack message. The message sets up the ways to (unless you are using Distinctive Ring).

  • Page 87: Special Line Considerations

    RJ11 when the other lines are busy and a second RJ14 fax call is received, the fax call will be sent to a line that does not have a fax machine. Your Installing machine, external two-line machine will work best on a dedicated TAD and two-line telephone line.

  • Page 88: Multi-line Connections (pbx)

    Chapter 7 Multi-line connections (PBX) Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into We suggest you ask the company who the EXT. jack on the left side of the installed your PBX to connect your machine.

  • Page 89: External And Extension Telephones

    If you answer a call and no one is on the line: You should assume that you're receiving a manual fax. Press l 5 1 and wait for the chirp or until the 1 Extension telephone LCD shows Receiving, and then hang up. 2 External telephone...

  • Page 90: Using A Non-brother Cordless External Telephone (mfc-790cw Only)

    Telephone Answer Code to another three- can take the call at the machine's handset by digit code (such as # # # and 9 9 9). pressing Speaker Phone. • Remote Codes might not work with some...

  • Page 91: Dialing And Storing Numbers

    Dialing and storing numbers How to Dial Fax Redial If you are sending a fax manually and the line Manual dialing is busy, press Redial, and then press Black Start or Color Start to try again. If you Press all of the digits of the fax or telephone want to make a second call to a number you number.

  • Page 92: Outgoing Call

    Chapter 8 Outgoing Call Caller ID history The last 30 numbers you sent a fax to will be This feature requires the Caller ID subscriber stored in the outgoing call history. You can service offered by many local telephone choose one of these numbers to fax to, add to companies.

  • Page 93: Storing Numbers

    Dialing and storing numbers Storing numbers Enter the first fax or telephone number (up to 20 digits) using the buttons on the LCD. You can set up your machine to do the Press OK. following types of easy dialing: Speed Dial and Groups for broadcasting faxes.

  • Page 94: Storing Speed Dial Numbers From Outgoing Calls

    OK. store Speed Dial numbers from incoming Press OK to confirm the fax or telephone calls in the Caller ID History. (See Caller ID number you want to store. on page 68.) Press History.

  • Page 95: Changing Speed Dial Names Or Numbers

    (up to 20 digits). Press the number you want to delete. Press OK. Press OK. If you do not want to store a second number, press OK. Go to step h. To choose where the number will be Press the number you want to change.

  • Page 96: Setting Up Groups For Broadcasting

    Speed Dial, the 2-digit location, Note Send a fax and Black Start. First, you'll You can print a list of all the Speed Dial need to store each fax number in a Speed- numbers. Group numbers will be marked Dial location.

  • Page 97

    Press Speed Dial. Press More. Press More. Press Change. Press Delete. Press a or b to display the Group Name Press a or b to display the Group you you want to change. want to delete. Press the Group Name.

  • Page 98: Dialing Access Codes And Credit Card Numbers

    (See Storing Speed Dial numbers on page 77.) For example, you might have stored ‘555 ’ on Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. You can use them both to dial ‘555-7000’ if you press the following keys: Press Speed Dial.

  • Page 99: Message Center

    You can record the following two different types of OGM: Voice messages can be up to 3 minutes in length, and can also be picked up remotely Msg Ctr OGM (see Using your Remote Access Code This message will be played when a call is on page 59).

  • Page 100: Fax/tel Ogm (announcement)

    Brother machine to a caller. Unlike the MC Press a or b to display OGM. OGM, the caller will not be able to leave a message. Press OGM. To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) Press Msg Ctr OGM or F/T OGM.

  • Page 101: Managing Your Messages

    The LCD will ask you the following message was recorded. question: Follow the steps below to listen to your voice Erase All Voice? messages: Do one of the following: Press Play/Record or Play.

  • Page 102: Additional Message Center Operations

    Chapter 9 Additional Message Setting toll saver Center operations When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if Setting the maximum time for you do not have any messages.

  • Page 103: Icm Recording Monitor

    Recording a conversation (MFC-790CW only) This feature lets you turn the speaker volume for voice messages On or Off. When you turn If you are using the handset, you can record the monitor Off, you will not hear messages a telephone conversation by pressing as they come in.

  • Page 104: Printing Reports

    (OK). If you choose On or On+Image, the Press Stop/Exit. report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.

  • Page 105: Fax Journal (activity Report)

    The following reports are available: specific intervals (every 50 faxes, 6, 12 or 24 Transmission hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following Prints a Transmission Verification Report the steps in How to print a report on page 89.

  • Page 106: Polling

    Polling lets you set up your machine so other people can receive faxes from you, but they Sequential polling lets you request pay for the call. It also lets you call somebody documents from several fax machines in one else’s fax machine and receive a fax from it, operation.

  • Page 107: Canceling A Sequential Polling Job

    Canceling a Sequential Polling Job (Black & White only) Press Stop/Exit. Polled transmit lets you set up your machine to wait with a document so another fax Do one of the following: machine can call and retrieve it. To cancel the entire sequential...

  • Page 108

    Chapter 11...

  • Page 109: Section Iii Copy

    Section III Copy Making copies...

  • Page 110: Making Copies

    Making copies How to copy Press d or c to scroll through the copy options. Press the option that you want to set. Quality (See page 95.) Entering Copy mode Enlarge/ Reduce (See page 96.) When you want to make a copy, press Paper Type (See page 99.)

  • Page 111: Making Multiple Copies

    Black Start or Color Start. If you want to choose more settings, press Note d or c. To sort the copies, press d or c to choose Stack/Sort. (See Sorting copies using Note the ADF on page 98.) You can save some of the settings that you use most often by setting them as a favorite (up to three can be saved).

  • Page 112: Enlarging Or Reducing The Image Copied

    Press Enlarge/ Reduce. hand corner, with the document face down on the scanner glass. Press Enlarge, Reduce, • Fit to Page is not available for a Legal Fit to Page or Custom(25-400%). size document. Do one of the following: If you chose Enlarge or Reduce, press the enlargement or reduction ratio you want.

  • Page 113: Making N In 1 Copies Or A Poster

    Color Start to scan the page. If you placed the document in the ADF The N in 1 copy feature can help you save or are making a poster, the machine paper by letting you copy two or four pages scans the pages and starts printing.

  • Page 114: Sorting Copies Using The Adf

    Place the document face down in the direction shown below: You can sort multiple copies. Pages will be 2 in 1 (P) stacked in the order 321, 321, 321, and so on. Press (Copy). 2 in 1 (L) Load your document.

  • Page 115: Adjusting Brightness And Contrast

    You can adjust the copy contrast to help an will need to change the paper size setting. image look sharper and more vivid. You can copy only on Letter, Legal, A4, A5 or Photo 4 in. × 6 in. (10 cm × 15 cm) paper. Press (Copy). Press (Copy).

  • Page 116: Book Copy

    Edit Template and go to step e. Adjust the skewed data using If you want to use your own data as a watermark, press Use Image and Remove the shadows by using d or c. go to step f.

  • Page 117: Setting Your Favorites

    Making copies Setting your favorites Do one of the following: If you want to use a document as the You can store the copy settings that you use watermark, press Scan. most often by setting them as a favorite. You Place the document that you want to can set up to three favorites.

  • Page 118: Out Of Memory' Message

    Chapter 12 ‘Out of Memory’ Retrieving your favorite setting When you are ready to use one of your message favorite set of settings, you can recall it. If the Out of Memory message appears Press (Copy). while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy Press Favorite.

  • Page 119: Section Iv Walk-up Photo Printing

    Section IV Walk-up Photo Printing ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Printing photos from a camera Wireless photo printing (MFC-990CW only)

  • Page 120: Usb Flash Memory Drive

    PC SDHC, xD-Picture Card™ and USB Flash memory drives. Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 107.) ®...

  • Page 121: Memory Cards Or Usb Flash Memory Drive Folder Structure

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Please be aware of the following: ® The PhotoCapture Center feature lets you print digital photos from your digital camera at When printing Print Index or Print Image, high resolution to get photo quality printing.

  • Page 122: Getting Started

    USB devices are not supported. lose your data or damage the card. The machine can only read one memory card or USB Flash memory drive at a time so do not put more than one device in the machine at a time.

  • Page 123: Entering Photocapture Mode

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Print Images Entering PhotoCapture mode After you insert the memory card or USB View Photos Flash memory drive, press the (Photo Capture) key to illuminate it in You can preview your photos on the LCD blue.

  • Page 124: Print Index (thumbnails)

    If you do not want to change the ® The PhotoCapture Center assigns numbers paper settings, go to g. for images (such as No.1, No.2, No.3, and so on). Press Paper Type. Choose the paper type you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy.

  • Page 125: Printing Photos

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Printing Photos Enhance Photos Before you can print an individual image, you You can edit and add effects to your photos have to know the image number.

  • Page 126

    • While the image is enlarged, you can Note move around the image with up ( ), • You have 7 ways to add effects to your down ( ), left ( ) and right ( ). photo. • Press Cancel to return to the list of effects.

  • Page 127: Dpof Printing

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive DPOF printing DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co.

  • Page 128: Photocapture Center ® Print Settings

    You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 25.) Note You can save the print settings you use most often by setting them as default.

  • Page 129: Print Quality

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page — True2Life On/Off (Does not appear White Balance when Enhance Photos is chosen.) Sharpness Color Density — Cropping On/Off —...

  • Page 130: Adjusting Brightness, Contrast And Color

    Do one of the following: Press Brightness. If you chose Letter or A4, go to step e. Press d to make a darker print or press If you chose another size of paper, c to make a lighter print. go to step f.

  • Page 131

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive ® Color Enhancement (True2Life Note You can turn on the color enhancement • White Balance ® (True2Life ) feature to print more vivid This setting adjusts the hue of the white images.

  • Page 132: Cropping

    Chapter 13 Cropping Borderless printing If your photo is too long or wide to fit the This feature expands the printable area to the available space on your chosen layout, part edges of the paper. Printing time will be of the image will automatically be cropped.

  • Page 133: Setting Your Changes As The New Default

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Scan to a memory card Setting your changes as the new default or USB Flash memory drive You can save the print settings you use most often by setting them as the default settings.

  • Page 134: How To Change The File Name

    • If you chose color in the resolution setting, you cannot choose TIFF. CAUTION • If you chose black & white in the resolution setting, you cannot choose JPEG. DO NOT take out the memory card or USB Flash memory drive while Photo Capture Press Black Start or Color Start.

  • Page 135: How To Set A New Default

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Understanding the How to set a new default Error Messages You can set your own default setting. Once you are familiar with the types of errors Press (Scan).

  • Page 136: Printing Photos From A Camera

    See DPOF printing on page 121 for more details. available when using the PictBridge If your camera is set to use the Printer Settings feature. (Default setting), the machine will print your photo using the following settings.

  • Page 137: Printing Images

    Make sure that your camera is turned If your digital camera supports DPOF off. Connect your camera to the USB printing, you will be able to choose on the direct interface (1) on the machine using digital camera display the images and a USB cable.

  • Page 138: Printing Photos Directly From A Digital Camera (without Pictbridge)

    This enables you to direct interface (1) on the machine using print photos from your camera. the USB cable. (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 120.) Note The name, availability and operation differ among digital cameras.

  • Page 139: Understanding The Error Messages

    Printing photos from a camera Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.

  • Page 140: Wireless Photo Printing (mfc-990cw Only)

    The image file extension must be .JPG or .VNT (other image file extensions such as .JPEG, .TIF and .GIF and so on will not be recognized). The size of the image file must be no larger than 3 MB.

  • Page 141: Setting Up Your Machine

    Press Settings. ® You can set Bluetooth wireless technology Press a or b to display Pass Key. to On or Off. Press Pass Key. Press MENU. Enter a 4-digit number password using Press a or b to display Bluetooth.

  • Page 142: Communication Mode

    Chapter 15 Communication Mode Device Name This setting controls the level of connection You can name your machine to distinguish it ® ® from other Bluetooth wireless technology from other Bluetooth wireless technology enabled devices to your machine. enabled devices.

  • Page 143: Print Settings

    Wireless photo printing (MFC-990CW only) Print settings Paper Size Once you set the Print settings they will Press MENU. remain the same until you change them. Press a or b to display Bluetooth. Print Quality Press Bluetooth. Press a or b to display Press MENU.

  • Page 144: Print Date

    Understanding the Print Date Error Messages You can print the date if it is already in the data on your photo. The date will be printed Once you are familiar with the types of errors on the lower right corner. If the photo data...

  • Page 145

    Section V Software Software and Network features...

  • Page 146: Software And Network Features

    NETWORK USER’S GUIDE) in the top Viewing Documentation on page 2. menu, and then click the heading you would like to read from the list at the left From the Start menu, point to Brother, of the window. MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.

  • Page 147

    Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...

  • Page 148: A Safety And Legal

    Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50°...

  • Page 149: To Use The Machine Safely

    DO NOT handle the plug with wet hands. Doing this might cause an electrical shock. DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock. DO NOT put your hands on the edge of the machine under the document cover or the scanner...

  • Page 150

    DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or Jam...

  • Page 151

    AC power outlet to shut off the power completely. This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

  • Page 152

    Always make sure the plug is fully inserted. DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire. To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.

  • Page 153: Important Safety Instructions

    7 DO NOT allow anything to rest on the power cord. DO NOT place this product where people can walk on the cord. 8 If an extension cord is used with this product, make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating.

  • Page 154: Standard Telephone And Fcc Notices (these Notices Are In Effect On Models Sold And Used In The United States Only.)

    Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.

  • Page 155

    If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.)

  • Page 156: Federal Communications Commission (fcc) Declaration Of Conformity (usa Only)

    If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna.

  • Page 157: Industry Canada Compliance Statement (canada Only)

    Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of this device.

  • Page 158: Legal Limitations For Copying

    Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 159: Trademarks

    Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.

  • Page 160: B Troubleshooting And Routine Maintenance

    For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.

  • Page 161

    Make sure you are using Genuine Brother Innobella™ Ink. If you are using photo paper, make sure that you have set the correct paper type. If you are printing a photo from your PC, set the Media Type in the Basic tab of the printer driver.

  • Page 162: Printing Received Faxes

    Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.

  • Page 163: Receiving Faxes

    Press Speaker Phone or lift the machine's handset, the cordless handset or the handset of an external telephone, and then listen for a dial tone. If there is no dial tone, ask your telephone company to check the line and/ or jack.

  • Page 164: Handling Incoming Calls

    Clean the glass strip and scanner glass and the white bar and white plastic above them. (See Cleaning the scanner on page 164.) Fit to Page does not work properly. Make sure the document is not skewed on the scanner glass. Scanning Difficulties...

  • Page 165: Software Difficulties

    Flash memory drive, it means the card is being accessed. Wait a while and then try again. If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)

  • Page 166: Network Difficulties

    Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 89.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good.

  • Page 167: Dial Tone

    Troubleshooting and Routine Maintenance Dial Tone Telephone line interference Setting the dial tone to Detection will shorten If you are having problems sending or the dial detect pause. receiving a fax due to possible interference on the telephone line, we recommend that Press MENU.

  • Page 168: Error And Maintenance Messages

    Error and Maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below.

  • Page 169

    Print data is left in the machine's Press Stop/Exit. The machine will cancel Data Remaining memory. the job and clear it from the memory. Try to print again. The other person or other Try to send or receive again. Disconnected person's fax machine stopped the call.

  • Page 170

    The memory card is either Put the card firmly into the slot again to Media Error corrupted, improperly formatted, make sure it is in the correct position. If the or there is a problem with the error remains, check the media drive (slot) card.

  • Page 171

    Paper is jammed into the Open the Jam Clear Cover (at the back of Paper Jam machine. the machine) and pull out the jammed paper by following steps in Printer jam or paper jam on page 159.

  • Page 172: Error Animation

    If the LCD shows: can read the steps at your own pace by Unable to Clean XX pressing c to see the next step and d to go Unable to Init. XX backward. If you do not press a key after 1...

  • Page 173

    Troubleshooting and Routine Maintenance Transferring faxes to your PC You can also transfer the Fax Journal report to see if there are any faxes you need to You can transfer the faxes from your transfer. (See Transferring Fax Journal report machine's memory to your PC.

  • Page 174: Document Jam

    Take out any paper from the ADF that is not jammed. Document jam Lift the document cover. Documents can jam in the ADF unit if they are Pull the jammed document out to the not inserted or fed properly, or if they are too left.

  • Page 175: Printer Jam Or Paper Jam

    Troubleshooting and Routine Maintenance Printer jam or paper jam Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. Take out the jammed paper depending on where it is jammed in the machine.

  • Page 176

    Note take out the paper. Make sure you pull out the paper support • If the print head has stopped in the right until it clicks. corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle.

  • Page 177: Routine Maintenance

    Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.

  • Page 178

    Note the cap (1). • If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand new one (for example, Did You Change Black). For each new cartridge you installed, press Yes to automatically reset the ink dot counter for that color.

  • Page 179: Cleaning The Outside Of The Machine

    CAUTION machine DO NOT take out ink cartridges if you do not need to replace them. If you do so, it Clean the Touchscreen as follows: may reduce the ink quantity and the machine will not know the quantity of ink left CAUTION in the cartridge.

  • Page 180: Cleaning The Scanner

    If you feel dirt or debris, clean the glass again concentrating on that area. You may need...

  • Page 181: Cleaning The Machine's Printer Platen

    Pull the paper tray completely out of the WARNING machine. Be sure to unplug the machine from the AC Unplug the machine from the AC power power outlet before cleaning the printer outlet and open the Jam Clear Cover (1) platen (1).

  • Page 182: Cleaning The Print Head

    Print Quality Check Sheet and looking at the nozzle check pattern. Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or Press graphics on your printed pages. You can clean Black only, three colors at a time Press Test Print.

  • Page 183: Checking The Print Alignment

    If another test print number is a better match for either 600 dpi or 1200 dpi, press No to choose it. For 600 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).

  • Page 184: Checking The Ink Volume

    (2) to the back of the machine. Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge.

  • Page 185

    Remove the side cover. Note If you cannot open the cover with your hand, use a coin to open it. Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the...

  • Page 186: Machine Information

    Press MENU. CAUTION Press a or b to display Machine Info. It is important to allow the machine to ‘park’ the print head after a print job. Listen Press Machine Info. carefully to the machine before unplugging it to make sure that all mechanical noise Press Stop/Exit.

  • Page 187

    (2). tray (2). If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the...

  • Page 188

    Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner (MFC-790CW) (MFC-990CW) cover (3) using both hands. Wrap the machine in the bag. Close the carton and tape it shut.

  • Page 189: Menu And Features

    Menu table that begins on page 174. These pages list the menu selections and options. Memory storage Even if there is a power failure, you will not lose the settings you have chosen using the Menu key because they are stored permanently.

  • Page 190: Menu Table

    Menu table The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU Level1 Level2 Level3 Options Descriptions Page —...

  • Page 191

    3 Mins 5 Mins 10 Mins* 30 Mins 60 Mins — Adjusts the Echo Control Echo Control level1* level. Digital (MFC-990CW level2 Cordless only) Handset level3 BCL-D10 level4 User’s Guide The factory settings are shown in Bold with an asterisk.

  • Page 192

    PC Fax Receive your machine), or send faxes to your PC. If you choose Fax Forward or PC Fax Receive, you can turn on the safety feature Backup Print. The factory settings are shown in Bold with an asterisk.

  • Page 193

    30 Secs* length of incoming 60 Secs messages. 120 Secs 180 Secs Allows you to turn the ICM Rec.Monitr speaker volume for voice messages as they come in On or Off. The factory settings are shown in Bold with an asterisk.

  • Page 194

    Ring subscriber service to register the ring pattern with the machine. Set up your 3-digit area Area Code code only if you do not dial (USA only) it within your own area code. The factory settings are shown in Bold with an asterisk.

  • Page 195: Network Menu

    DNS Server (Primary) address of the 000.000.000.000 primary or (Secondary) secondary 000.000.000.000 server. Automatically APIPA allocates the IP address from the link-local address range. See Network User's Guide on the CD-ROM The factory settings are shown in Bold with an asterisk.

  • Page 196

    000.000.000.000 primary or (Secondary) secondary 000.000.000.000 server. Specifies the IP DNS Server (Primary) address of the 000.000.000.000 primary or (Secondary) secondary 000.000.000.000 server. See Network User's Guide on the CD-ROM The factory settings are shown in Bold with an asterisk.

  • Page 197

    Network I/F Wired LAN* the network WLAN connection type. — — Restores all Factory Reset wired and wireless network settings to the factory default. See Network User's Guide on the CD-ROM The factory settings are shown in Bold with an asterisk.

  • Page 198

    Borderless area to fit the edges of the paper. Prints the date on your Print Date photos. Off* — You can restore all Factory Reset settings to the factory settings. The factory settings are shown in Bold with an asterisk.

  • Page 199

    Allows you to change the Local Language English* LCD language. Quick (US only) Spanish Setup Guide — Allows you to change the Local Language English* LCD language. Quick (Canada only) French Setup Guide The factory settings are shown in Bold with an asterisk.

  • Page 200

    Set New Default — — You can save your fax settings. — — You can restore all settings Factory Reset to the factory settings. The factory settings are shown in Bold with an asterisk.

  • Page 201

    Caller ID hist. Send a fax from the Caller ID history and — Make a phone then make a telephone call call to it, send a fax to it, add it to More Add to Speed Speed Dial, or delete it. Dial Delete...

  • Page 202

    File Name Set New Default — You can save your scan settings as the default settings. — You can restore all settings to Factory Reset the original factory default settings. The factory settings are shown in Bold with an asterisk.

  • Page 203

    Inkjet Paper tray. Brother BP71 Other Glossy Transparency — — Choose the paper size that Paper Size Letter* matches the paper in the Legal tray. 4"x6" The factory settings are shown in Bold with an asterisk.

  • Page 204

    Watermark. following table. Edit Template Use Image — You can save your Favorite Favorite Settings Store Favorite:1 settings. Rename Favorite:2 Favorite:3 The factory settings are shown in Bold with an asterisk.

  • Page 205

    DRAFT using a template. COPY — Position Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency — Color Orange Yellow Green Blue Purple Black* The factory settings are shown in Bold with an asterisk.

  • Page 206

    Places a logo or text into Media Position your document as a Watermark using an image from removable media. Pattern Size Small Medium* Large Angle -90° -45°* 0° +45° +90° Transparency The factory settings are shown in Bold with an asterisk.

  • Page 207

    See the print You can print a thumbnail Index Print Index Sheet 6 Images/Line* settings in the page. 5 Images/Line following table. — You can print an individual Print Photos image. The factory settings are shown in Bold with an asterisk.

  • Page 208

    — — Adjusts the brightness. Brightness Dark Light (Does not appear when Enhance Photos is chosen.) — — Adjusts the contrast. Contrast (Does not appear when Enhance Photos is chosen.) The factory settings are shown in Bold with an asterisk.

  • Page 209

    Off* when DPOF Print is chosen.) — — You can save your print Set New Default settings. — — You can restore all the Factory Reset settings to factory settings. The factory settings are shown in Bold with an asterisk.

  • Page 210: Speed Dial

    Broadcasting. — You can change Speed Dial Change numbers. — You can delete a Speed Delete Dial numbers. The factory settings are shown in Bold with an asterisk. History ( History Level1 Level2 Level3 Options Descriptions Page —...

  • Page 211: Entering Text

    Repeating letters If you need to enter a letter that is on the same button as the letter before it, press d or c to move the cursor to the right before you press the same button again.

  • Page 212: D Specifications

    Piezo with 94 × 3 nozzles Color: Memory Capacity 48 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Color LCD Touchscreen active area: 4.0 in. (100.3 mm) Power Source AC 100 to 120 V 50/60 Hz Power Consumption...

  • Page 213

    ADF (automatic document For best results we recommend: feeder) Up to 15 pages Temperature: 68° F - 86° F (20° C - 30° C) Humidity: 50% - 70% Paper: 20 lb (80 g/m ) A4 or Letter size This depends on printing conditions.

  • Page 214: Print Media

    Use only transparencies recommended for inkjet printing. For glossy photo paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. See Paper type and size for each operation on page 19.

  • Page 215: Fax

    /400 pages ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.

  • Page 216: Message Center

    Message Center Message Center ICM Recording Time Max. 29 minutes / Max. 99 messages (Max.180 secs / 1 message) Toll Saver Recording Conversation Yes (MFC-790CW only) OGM Recording Time 20 secs...

  • Page 217: Digital Cordless Handset (mfc-990cw Only)

    1.24 in. 1.95 in. (31.6 mm) (49.6 mm) Weight (including battery) 5.43 oz (154 g) LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange) Charge Indicator Yes (LED) Full Charge Time 12 hours While in Use (TALK) 4 hours...

  • Page 218: Battery

    The product you have purchased is powered by Nickel Metal Hydride battery which is recyclable. (For USA) At the end of their useful lives, under various state and local laws, it is illegal to dispose of this battery into your municipal waste stream. Please call 1-800-8-BATTERY or visit www.rbrc.com for information on how to recycle this battery.

  • Page 219: Copy

    Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Copy Width: Max.

  • Page 220: Photocapture Center

    (The folder inside memory cards or USB Flash memory drive is also counted) Folder File must be stored in the 4th folder level of the memory card or USB Flash memory drive. Borderless Letter, A4, Photo 4" × 6", Photo 5" × 7"...

  • Page 221: Pictbridge

    Specifications PictBridge Compatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information. Interface USB direct interface...

  • Page 222: Bluetooth ® Wireless Technology (mfc-990cw Only)

    2.0 + EDR : Maximum 3 Mbps Max. Receiving File Up to 3 MB File Extension JPG, VNT (Image Format) Bluetooth enabled devices can print from other devices, such as cameras, phones and PDAs in JPG or VNT format.

  • Page 223: Scanner

    XP Professional, and Windows XP Professional x64 Edition. ® ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)

  • Page 224: Printer

    Letter, A4, A6, Photo 4"×6", Index Card, Photo L 3.5"×5", Photo 2L 5"×7", Post Card When you set the Borderless feature to On. See Paper type and size for each operation on page 19. When printing on letter size paper.

  • Page 225: Interfaces

    Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. ®...

  • Page 226: Computer Requirements

    128 MB 110 MB 340 MB XP Home (Ethernet), Removable Wireless Disk 802.11b/g Professional 256 MB 512 MB 110 MB 340 MB ® 64-bit (Intel Professional or AMD64) x64 Edition supported CPU Windows ® 512 MB 1 GB...

  • Page 227: Consumable Items

    Service Life of Ink Starter ink cartridges are in the box. The first time you install the ink Cartridge cartridges the machine will use extra ink to fill the ink delivery tubes.

  • Page 228: Network (lan)

    Yes (simple setup with your Wi-Fi Protected Setup™-capable access point/router) See the Computer Requirements chart on page 210. If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com.

  • Page 229: Wireless One-push Configuration

    ) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.

  • Page 230: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...

  • Page 231

    Glossary Dual Access Fine resolution Resolution is 203 × 196 dpi. It is used for Your machine can scan outgoing faxes or scheduled jobs into memory at the same small print and graphs. time it is sending a fax from memory or Gray Scale receiving or printing an incoming fax.

  • Page 232

    You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format.

  • Page 233

    Speed Dial two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages.

  • Page 234: Index

    See Software User's Guide on the multiple ..........95 CD-ROM........... out of memory ........102 Automatic page layout (N in 1) ......97 fax receive ..........45 paper size ..........99 Easy Receive ........49 paper type ..........99 quality ........... 95 single ............

  • Page 235

    Paging ..........51 B&W Print Only ........152 printing from memory ......58 Cannot Detect ........153 reducing to fit on paper ..... 57 Cannot Print ........153 retrieving from a remote site ..60 Comm. Error ........153 Ring Delay, setting ......48 Ink Low ..........154...

  • Page 236

    ........ 85 Help Fax/Tel announcement (F/T OGM) ..84 LCD messages ........173 outgoing message (Msg Ctr OGM) ..83 using Mode and menu keys .....173 playing voice messages ....... 85 Menu Table ........ 173 recording a conversation ...... 87 setting toll saver ........

  • Page 237

    ® Memory Stick ........104 setting up by 2-digit location ....77 Print settings setting up from Caller ID history ..78 Brightness ........114 setting up from outgoing calls ... 78 Contrast ...........114 using ..........75 Paper type & size ......114 Quality ........

  • Page 238

    ........ 147 CD-ROM........... scanning .......... 148 Serial Number software ........... 149 how to find....See inside front cover Two-line telephone system ...... 71 Shipping the machine ......170 SimpleBiz Fax & Alternative Number Ringing .............66 Sleep Mode ..........30 Voice Mail ..........

  • Page 239

    The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

  • Page 240

    Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

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Mfc-990cw

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