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Brother MFC MFC-7840W User Manual

Multifunction center / fax machine.
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USER'S GUIDE
MFC-7440N
MFC-7840W
Version A
USA/CAN

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   Summary of Contents for Brother MFC MFC-7840W

  • Page 1

    USER’S GUIDE MFC-7440N MFC-7840W Version A USA/CAN...

  • Page 2

    Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 3: Brother Numbers

    Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 4: Ordering Accessories And Supplies

    If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada, only Visa and MasterCard are accepted.

  • Page 5: Usa And Canada

    LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.

  • Page 6

    Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Accessory Items is made by Brother in its sole ® -brand parts and serial Brother...

  • Page 7

    PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

  • Page 8

    LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother’s sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship.

  • Page 9: Table Of Contents

    Symbols and conventions used in the documentation ... 2 Accessing the Software User’s Guide and Network User’s Guide ... 2 Viewing documentation ... 2 Accessing Brother support (for Windows Control panel overview ... 6 Loading paper and documents Loading paper and print media ... 8 Loading paper in the paper tray...

  • Page 10

    Security features Security...24 TX lock (MFC-7440N only) ...24 Secure function lock (MFC-7840W only) ...25 Setting lock ...28 Restricting dialing ...29 Dial pad restriction ...29 One touch restriction ...29 Speed dial restriction ...29 Section II Fax Sending a fax How to fax...32 Entering fax mode ...32 Sending a fax from the ADF ...32 Sending a fax from the scanner glass ...32...

  • Page 11

    External and extension telephones... 50 Operation from extension telephones... 50 For Fax/Tel mode only... 50 Connecting an external or extension telephone ... 51 Using a non-Brother cordless external handset ... 51 Using remote codes... 51 Dialing and storing numbers How to dial ... 52 Manual dialing ...

  • Page 12

    Changing the fax forwarding number ...62 Remote fax commands...63 Polling Polling receive ...64 Sequential polling ...64 Polled transmit ...65 Setup for polled transmit...65 Printing reports Fax reports...66 Transmission verification report...66 Fax journal ...66 Reports ...67 How to print a report ...67 Section III Copy Making copies How to copy ...70...

  • Page 13

    Section V Appendixes Safety and legal Choosing a location ... 82 To use the machine safely... 83 Important information... 86 Standard telephone and FCC notices ... 86 Industry Canada Compliance Statement (Canada only) ... 88 Disconnect device ... 88 LAN connection ... 88 International ENERGY STAR Laser safety ...

  • Page 14

    Entering text...150 Specifications General ...151 Print media...153 Fax...154 Copy ...156 Scan...157 Print ...158 Interfaces ...158 Computer requirements ...159 Consumable items ...161 Ethernet wired network ...162 Ethernet wireless network (MFC-7840W only) ...163 Authentication and encryption for wireless users only...164 Wi-Fi Alliance certification ...165 Wireless one-push configuration ...166 Glossary Index...

  • Page 15

    Section I General General information Loading paper and documents General setup Security features...

  • Page 16: General Information

    General information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.

  • Page 17

    Network User’s Guide and Quick Setup Guide. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

  • Page 18

    Guide and Quick Setup Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) ®...

  • Page 19: Accessing Brother Support (for Windows ® )

    Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. Click Brother Support on the main menu. The following screen will appear: To access our web site (http://www.brother.com/) click Brother Home Page.

  • Page 20: Control Panel Overview

    Chapter 1 Control panel overview MFC-7440N and MFC-7840W have the same keys. 1 Fax and telephone keys: Hook Press before dialing if you want to make sure a fax machine will answer, and then press Start. Also, press this key after you pick up the handset of an external telephone during the F/T ring (fast double-rings).

  • Page 21

    5 Dial pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. (Canada only) The # key temporarily switches the dialing mode from Pulse to Tone during a telephone call. 6 Stop/Exit Stops an operation or exits from a menu.

  • Page 22: Loading Paper And Documents

    Loading paper and documents Loading paper and print media The machine can feed paper from the standard paper tray or manual feed slot. When you put paper into the paper tray, note the following: If your application software supports paper size selection on the print menu, you can select it through the software.

  • Page 23

    Note For Legal size paper, press the release button in the bottom of the paper tray and then pull out the back of the paper tray. (Legal size paper is not available in some regions.) Put paper in the tray, and make sure that the paper is below the maximum paper mark (1).

  • Page 24: Loading Paper In The Manual Feed Slot

    Chapter 2 Loading paper in the manual feed slot You can load envelopes and special print media one at a time into this slot. Use the manual feed slot to print or copy on labels, envelopes or thicker paper. Printing on plain paper, recycled paper or transparencies from the manual feed slot Note...

  • Page 25

    Printing on thick paper, bond paper, labels and envelopes When the back output tray is pulled down, the machine has a straight paper path from the manual feed slot through to the back of the machine. Use this paper feed and output method when you want to print on thick paper, labels or envelopes.

  • Page 26

    Chapter 2 Note • Put the paper into the manual feed slot with the side to be printed face up. • Make sure that the print media (paper, transparency and so on) is straight and in the proper position on the manual feed slot.

  • Page 27: Unprintable Area

    Unprintable area Unprintable area for copies The printable area of your machine begins at approximately 0.12 in. (3 mm) from the top and bottom and 0.16 in. (4 mm) from both sides of the paper. Unprintable area when printing from a computer When using the driver the printable area is smaller than the paper size, as shown below.

  • Page 28: Acceptable Paper And Other Print Media

    Chapter 2 Acceptable paper and other print media Print quality may vary according to the type of paper you are using. You can use the following types of print media: plain paper, bond paper, recycled paper, transparencies, labels or envelopes. For best results, follow the instructions below: Use paper made for plain paper copying.

  • Page 29: Handling And Using Special Paper

    Paper capacity of the paper trays Paper size Paper Tray A4, Letter, Legal, Executive, A5, A6, B5, B6 and Folio Manual Feed Slot Width: 3 - 8.66 in. (76.2 to 220 mm) Length: 4.57 to 16 in. (116 to 406.4 mm) Folio size is 8 in.

  • Page 30

    If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Envelopes Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made.

  • Page 31

    If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

  • Page 32: Loading Documents

    Chapter 2 Labels The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause...

  • Page 33: Using The Scanner Glass

    Unfold the ADF document output support flap (1) and the ADF support flap (2). Fan the pages well. Place your document, face up top edge first, in the ADF until you feel it touch the feed roller. Adjust the paper guides (1) to fit the width of your document.

  • Page 34: General Setup

    General setup Mode timer The machine has three mode keys on the control panel: Fax, Scan, and Copy. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last.

  • Page 35: Volume Settings

    Volume settings Ring volume You can choose a ring volume level from a range of settings, from High to Off. While in Fax mode press the volume level. The LCD will show the current setting, and each key press will change the volume to the next level.

  • Page 36: Automatic Daylight Savings Time

    Chapter 3 Automatic daylight savings time You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Fall. Press Menu 1, 5. General Setup 5.Auto Daylight Press a or b to choose On or Off.

  • Page 37: Dial Prefix

    Dial prefix The dial prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send.

  • Page 38: Security Features

    Note • To print the faxes in memory, turn off TX Lock. • If you forget the TX Lock password, please call Brother Customer Service. Setting up the password Note If you have already set the password, you will not need to set it, again.

  • Page 39: Secure Function Lock (mfc-7840w Only)

    Restricted users must enter a user password to use the machine. Make a careful note of your password. If you forget it, please call Brother Customer Service. Print includes PC-Fax Send as well as all print jobs. Note •...

  • Page 40

    Chapter 4 Setting up the public user You can set up the Public user. Public users do not need to enter a password. Note You must disable at least one function to turn on Secure Function Lock for the Public user. Press Menu, 1, 8, 1.

  • Page 41: Switching Users

    Turning secure function lock on/off If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Turning secure function lock on Press Menu, 1, 8, 1. Security 1.Function Lock Press a or b to choose Lock OffiOn. Press OK.

  • Page 42: Setting Lock

    Setting Lock lets you set a password to stop other people from accidentally changing your machine settings. Make a careful note of your password. If you forget it, please call Brother Customer Service. While Setting Lock is On, you cannot change the following settings without a password:...

  • Page 43: Restricting Dialing

    Press Stop/Exit. Restricting dialing This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialing by using the dial pad, One Touch or Speed Dial. If you choose Off, the machine does not restrict any dialing method.

  • Page 44

    Chapter 4...

  • Page 45

    Section II Sending a fax Receiving a fax Telephone services and external devices Dialing and storing numbers Remote fax options Polling Printing reports...

  • Page 46: Sending A Fax

    Sending a fax How to fax Entering fax mode To enter fax mode press the key will glow green. Sending a fax from the ADF Using the ADF to send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit.

  • Page 47: Canceling A Fax In Progress

    Canceling a fax in progress Press Stop/Exit to cancel the fax. If you press Stop/Exit while the machine is dialing or sending, the LCD will show 2.Exit, press 1 to cancel the 1.Clear fax. Broadcasting Broadcasting lets you send the same fax message to more than one fax number.

  • Page 48: Additional Sending Operations

    Chapter 5 Additional sending operations Sending faxes using multiple settings Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings. Make sure you are in Fax mode After each setting is accepted, the LCD asks if you want to enter more settings: Other Settings...

  • Page 49: Contrast

    Press a or b to choose Next Fax:On (or Next Fax:Off). Press OK. Press a or b to choose a comment. Press OK. Enter two digits to show the number of pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank.

  • Page 50: Changing Fax Resolution

    Chapter 5 Changing fax resolution The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes. To change the fax resolution for the next fax Make sure you are in Fax mode Load your document.

  • Page 51: Overseas Mode

    Sending in real time for all faxes Make sure you are in Fax mode Press Menu, 2, 2, 5. Setup Send 5.Real Time TX Press a or b to choose On. Press OK. Sending in real time for the next fax only Make sure you are in Fax mode Press Menu, 2, 2, 5.

  • Page 52: Checking And Canceling Waiting Jobs

    Chapter 5 Checking and canceling waiting jobs Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory.

  • Page 53: Receiving A Fax

    Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail on page 44 for instructions on setting up your machine using this service.

  • Page 54: Using Receive Modes

    Chapter 6 Using receive modes Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring delay on page 41.) Fax Only Fax Only mode will automatically answer every call as a fax.

  • Page 55: Receive Mode Settings

    Receive mode settings Ring delay The ring delay sets the number of times the machine rings before it answers in Fax Only and Fax/Tel modes. If you have external or extension telephones on the same line as the machine, keep the Ring Delay setting of 4.

  • Page 56: Easy Receive

    Chapter 6 Easy receive Turning easy receive On allows the machine to receive fax calls automatically if you lift any handset on the same line as the machine. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension telephone connected to another telephone wall jack, just replace the handset and your machine will receive the fax.

  • Page 57: Additional Receiving Operations

    Additional receiving operations Printing a reduced incoming If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

  • Page 58: Telephone Services And External Devices

    Voice Mail If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. For example, if your Voice Mail is set to...

  • Page 59

    Please call your telephone company for availability and rates. What does Brother’s ‘distinctive ring’ The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new telephone number on your line can just receive faxes.

  • Page 60: Caller Id

    Manual and you cannot change it to another receive mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called.

  • Page 61: Connecting An External Tad (telephone Answering Device)

    Note Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area. Viewing the Caller ID List Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list.

  • Page 62: Connections

    Chapter 7 Note If you have problems receiving faxes, reduce the ring delay setting on your external TAD. Connections The external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

  • Page 63: Converting Telephone Wall Outlets

    Two-line telephone system A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack.

  • Page 64: Multi-line Connections (pbx)

    Chapter 7 You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter.

  • Page 65: Connecting An External Or Extension Telephone

    When you are using an external telephone, the LCD shows Telephone. Using a non-Brother cordless external handset If your non-Brother cordless telephone is connected to the EXT. jack of the machine (see page 51) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

  • Page 66: Dialing And Storing Numbers

    Dialing and storing numbers How to dial You can dial in any of the following ways. Manual dialing Use the dial pad to enter all the digits of the telephone or fax number. One touch dialing Press the One Touch key that stores the number you want to call.

  • Page 67: Search

    Search You can search alphabetically for names you have stored in the One Touch and Speed Dial memories. (See Storing one touch dial numbers on page 53 and Storing speed dial numbers on page 54.) Press Search/Speed Dial. Press b. Press the dial pad key for the first few letters of the name.

  • Page 68: Storing Speed Dial Numbers

    Chapter 8 Press the One Touch key where you want to store a number. Enter the number (up to 20 characters). Press OK. Do one of the following: Enter the name using the dial pad (up to 15 characters). Press OK. Press OK to store the number without a name.

  • Page 69: Setting Up Groups For Broadcasting

    #005:MIKE 1.Change 2.Exit Enter a new number or character. Press OK. Press d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete.

  • Page 70: Dialing Access Codes And Credit Card Numbers

    Chapter 8 Dialing access codes and credit card numbers You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier.

  • Page 71: Remote Fax Options

    Remote fax options Remote fax options let you receive faxes while you are away from the machine. You can use only one remote fax option at a time. Fax forwarding The fax forwarding feature lets you automatically forward your received faxes to another machine.

  • Page 72: Paging

    Chapter 9 Paging When Paging is chosen, your machine dials the pager number you have programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. Press Menu, 2, 5, 1.

  • Page 73: Pc Fax Receive

    PC fax receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory.

  • Page 74: Changing Remote Fax Options

    Chapter 9 Changing remote fax options If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message: Erase All Fax? 1.Yes 2.No Print All Fax? 1.Yes 2.No If you press 1, faxes in the memory will be erased or printed before the setting changes.

  • Page 75: Remote Retrieval

    Remote retrieval The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a remote access code The remote access code lets you access the remote retrieval features when you are away...

  • Page 76: Retrieving Fax Messages

    Chapter 9 Retrieving fax messages Dial your fax number from a telephone or another fax machine using touch tone. When your machine answers, immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. When you hear two short beeps, use the dial pad to press 9 6 2.

  • Page 77: Remote Fax Commands

    Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Change the fax forwarding, paging or fax storage settings...

  • Page 78: Polling

    Polling Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work.

  • Page 79: Polled Transmit

    Polled transmit Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for polled transmit Make sure you are in Fax mode Load your document. Press Menu, 2, 2, 6. Setup Send 6.Polled TX Press a or b to choose On (or Off).

  • Page 80: Printing Reports

    Printing reports Fax reports Some fax reports (transmission verification and fax journal) can be printed automatically and manually. Transmission verification report You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (shown as “OK”).

  • Page 81: Reports

    Reports The following reports are available: 1 Transmission Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report. 2 Help List Prints a list of commonly used functions to help you program your machine. 3 Tel Index List Prints a list of names and numbers stored in the One Touch and Speed Dial memory...

  • Page 82

    Chapter 11...

  • Page 83: Section Iii Copy

    Section III Copy Making copies...

  • Page 84: Making Copies

    Making copies How to copy Entering copy mode Press (Copy) to enter Copy mode. 1 Stack/Sort 2 Copy ratio and copy layout 3 Contrast 4 Quality 5 Number of copies Making a single copy Make sure you are in Copy mode Load your document.

  • Page 85: Copy Options (temporary Settings)

    Copy options (temporary settings) When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less.

  • Page 86: Using The Options Key

    Chapter 12 Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu selections Press a or b, then press OK Quality Stack/Sort (appears when the document is in the ADF) Contrast Page Layout The factory settings are shown in Bold with an asterisk.

  • Page 87: Improving Copy Quality

    Improving copy quality You can choose from a range of quality settings. The default setting is Auto. Auto Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs. Text Suitable for documents containing only text.

  • Page 88: Adjusting Contrast

    Chapter 12 Adjusting contrast Contrast Adjust the contrast to help an image look sharper and more vivid. To temporarily change the contrast setting, follow the steps below: Make sure you are in Copy mode Load your document. Use the dial pad to enter the number of copies (up to 99).

  • Page 89: Out Of Memory Message

    Place the next page on the scanner glass. Press OK. Repeat h and i for each page of the layout. After all the pages have been scanned, press 2 in h to finish. If you are copying from the ADF: Insert your document face up in the direction shown below: 2 in 1 (P)

  • Page 90

    Chapter 12...

  • Page 91: Section Iv Software

    Section IV Software Software and Network features...

  • Page 92: Software And Network Features

    Note If you have not installed the software, see ® Chapter 1. ® From the Start menu, point to Brother, MFC-XXXX from the programs group, then click User’s Guides in HTML format. Click on the manual you want (SOFTWARE USER’S GUIDE or NETWORK USER’S GUIDE) from the...

  • Page 93: For Macintosh

    ® For Macintosh Make sure your Macintosh on. Insert the Brother CD-ROM into your CD-ROM drive. Double-click the Documentation icon. Double-click your language folder, and then double-click the top page file. Click on the manual you want (SOFTWARE USER’S GUIDE or NETWORK USER’S GUIDE) in the top...

  • Page 94

    Chapter 13...

  • Page 95

    Section V Appendixes Safety and legal Troubleshooting and routine maintenance Menu and features Specifications Glossary...

  • Page 96: A Safety And Legal

    DO NOT connect your machine to an AC power outlet on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of non-Brother cordless telephones.

  • Page 97: To Use The Machine Safely

    To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. If you do not follow these safety instructions, there is a possibility of a fire, electrical shock, burn or suffocation. WARNING There are high voltage electrodes inside the machine.

  • Page 98

    To prevent injuries, be careful not to put your hands on the edge of the machine under the document cover or scanner cover as shown in the illustrations. To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations. DO NOT use a vacuum cleaner to clean up scattered toner.

  • Page 99

    CAUTION Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the cords during a lightning storm. Note The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label. WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to...

  • Page 100: Important Information

    If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

  • Page 101

    If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.)

  • Page 102: Industry Canada Compliance Statement (canada Only)

    This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter. Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Important—about the interface cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device.

  • Page 103: International Energy Star Compliance Statement

    International ENERGY STAR The purpose of the International ENERGY STAR popularization of energy-efficient office equipment. ® As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets ® the ENERGY STAR guidelines for energy efficiency. Laser safety This equipment is certified as a Class 1 laser product as defined in IEC 60825-1+A2: 2001 under the U.S.

  • Page 104: Important Safety Instructions

    WARNING Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure. Internal laser radiation Max. Radiation Power: 10 mW Wave Length: 780 – 800 nm Laser Class: Class 3B Important safety instructions 1 Read all of these instructions.

  • Page 105

    Brother Authorized Service Center, please call: In USA: 1-877-BROTHER (1-877-276-8437) In Canada: 1-877-BROTHER 16 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.

  • Page 106: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.

  • Page 107: B Troubleshooting And Routine Maintenance

    If you think there is a problem, check the chart below and follow the troubleshooting tips. You can solve most problems by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/.

  • Page 108: Sending Faxes

    Telephone line or connections Difficulties Dialing does not work. The machine does not answer when called. Sending faxes Difficulties Poor sending quality. Transmission Verification Report says ‘RESULT:NG’. Vertical black lines when sending. Handling incoming calls Difficulties The machine ‘Hears’ a voice as a CNG Tone.

  • Page 109

    For Example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.

  • Page 110

    There is an unprintable area on the top and bottom of the page. Adjust the top and bottom margins in your document to allow for this. Suggestions Make sure that the Brother TWAIN driver is chosen as the primary source. In PaperPort™ 11SE, click File, Scan or Get Photo and choose the Brother TWAIN driver.

  • Page 111: Print Quality Difficulties

    Paper handling difficulties (continued) Difficulties How do I print on envelopes? Which paper can I use? There is a paper jam. Print quality difficulties Difficulties Printed pages are curled. Printed pages are smeared. Printouts are too light. Network difficulties Difficulties Suggestions Cannot print over a wired Network.

  • Page 112

    To add port 137 for network scanning, network printing and network PC Fax receiving, enter the information below: 1. In Description of service: - Enter any description, for example “Brother PC Fax receiving” 2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”.

  • Page 113

    Click the Add port... button. To add port 54926 for Network PC Fax, enter the information below: 1. In Name: Enter any description. (for example “Brother PC Fax”) 2. In Port number: Enter “54926”. 3. Make sure UDP is chosen. Then click OK.

  • Page 114: Improving The Print Quality

    Improving the print quality Examples of poor print quality White lines across the page ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 White lines down the page Hollow print...

  • Page 115

    The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 130.) The fuser unit may be contaminated. Call Brother Customer Service. Check the paper type and quality. (See Acceptable paper and other print media on page 14.)

  • Page 116

    Examples of poor print quality Curled or wavy 2.95 in. (75 mm) 2.95 in. (75 mm) White Spots on black text and graphics at 2.95 in. (75 mm) intervals 2.95 in. (75 mm) 2.95 in. (75 mm) Black Spots at 2.95 in. (75 mm) intervals Recommendation Check the paper type and quality.

  • Page 117

    The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 130.) The fuser unit may be contaminated. Call Brother Customer Service. Clean the corona wire inside the drum unit by sliding the green tab.

  • Page 118

    (See Replacing a toner cartridge on page 126.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 130.) The fuser unit may be smudged. Call Brother Customer Service at 1-877-BROTHER (1-877-276-8437) (in USA) or 1-877-BROTHER (in Canada).

  • Page 119: Setting Dial Tone Detection

    Examples of poor print quality Curled Setting dial tone detection Setting the dial tone to Detection will shorten the dial tone detect pause. (USA) Press Menu, 0, 4. (Canada) Press Menu, 0, 5. Initial Setup 4.Dial Tone Press a or b to choose Detection or No Detection.

  • Page 120: Telephone Line Interference

    Telephone line interference If you are having difficulty sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. Press Menu, 2, 0, 1. Miscellaneous 1.Compatibility Press a or b to choose...

  • Page 121: Error And Maintenance Messages

    The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/. Error Message...

  • Page 122

    Error Message Cause The temperature of the drum unit Cooling Down or toner cartridge is too hot. The Wait for a while machine will pause its current print job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while the LCD shows Cooling Down, and Wait for a while.

  • Page 123

    Error Message Cause The temperature of fuser unit Fuser Error does not rise at a specified temperature within specified time. The fuser unit is too hot. The machine has a mechanical Init Unable XX problem. The paper is jammed in the back Jam Rear of the machine.

  • Page 124

    Error Message Cause The machine’s memory is full. Out of Memory The machine has a mechanical Print Unable XX problem. Action Fax sending or copy operation in progress Do one of the following: Press Start to send or copy the scanned pages.

  • Page 125: Transferring Your Faxes Or Fax Journal Report

    Error Message Cause The machine has a mechanical Scan Unable XX problem. The drum unit and toner cartridge Toner Life End assembly may have been installed improperly, or the toner cartridge is used up and printing is not possible. If the LCD shows Toner Low, Toner Low you can still print;...

  • Page 126

    Transferring faxes to another fax machine If you have not set up your Station ID, you cannot enter fax transfer mode. (See Setting your station ID in the Quick Setup Guide.) Press Menu, 9, 0, 1. Do one of the following: If the LCD shows No Data, there are no faxes left in the machine’s memory.

  • Page 127: Document Jams

    Document jams If the document is jammed, follow the steps below. Note After removing a jammed document, check that no paper scraps are left in the machine that could cause another jam. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed.

  • Page 128: Paper Jams

    If you have not installed a drum unit or have installed the drum unit improperly, then this may cause a paper jam in your Brother machine. • If the error message remains, open and close the front cover and fuser cover firmly to reset the machine.

  • Page 129

    Slowly take out the drum unit and toner cartridge assembly. The jammed paper will be pulled out with the toner cartridge and drum unit assembly. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

  • Page 130

    Paper is jammed at the back of the machine Open the front cover. Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

  • Page 131

    Paper is jammed inside the drum unit and toner cartridge assembly Open the front cover. Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

  • Page 132: Routine Maintenance

    Put the toner cartridge back into the drum unit until you hear it lock into place. If you put it in properly, the green lock lever will lift automatically. Put the drum unit and toner cartridge assembly back in the machine. Close the front cover.

  • Page 133: Cleaning The Scanner Glass

    Wipe the outside of the machine with a soft cloth to remove dust. Remove anything that is stuck inside the paper tray. Wipe the inside and the outside of the paper tray with a soft cloth to remove dust. Re-load the paper and put the paper tray firmly back in the machine.

  • Page 134: Cleaning The Laser Scanner Window

    Plug the machine’s power cord back into the AC power outlet first, and reconnect all cables and telephone line cord. Turn on the machine’s power switch. Note In addition to cleaning the scanner glass and glass strip with a soft lint-free cloth moistened with water, run your finger tip over the glass to see if you can feel anything on it.

  • Page 135

    CAUTION To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. We recommend that you place the drum unit on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

  • Page 136: Cleaning The Corona Wire

    Cleaning the corona wire If you have print quality problems, clean the corona wire as follows: Turn off the machine’s power switch. Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power outlet.

  • Page 137: Cleaning The Drum Unit

    Plug the machine’s power cord back into the AC power outlet first, and then reconnect all cables and telephone line cord. Turn on the machine’s power switch. CAUTION To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below.

  • Page 138

    To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. Push down the green lock lever and take the toner cartridge out of the drum unit. CAUTION Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

  • Page 139

    Put the toner cartridge back into the drum unit until you hear it lock into place. If you put the cartridge in properly, the green lock lever will lift automatically. Put the drum unit and toner cartridge assembly back in the machine. Close the front cover.

  • Page 140: Replacing The Consumable Items

    Note • Go to http://www.brother.com/original/index.html for instructions on how to return your used consumable items to the Brother collection program. If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste.

  • Page 141

    WARNING HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustration.

  • Page 142

    Genuine Brother Brand replacement toner cartridge. Use or attempted use of potentially incompatible toner and/or cartridge in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party toner and/or cartridge.

  • Page 143

    Pull off the protective cover. Put the new toner cartridge firmly into the drum unit until you hear it lock into place. If you put it in properly, the lock lever will lift automatically. CAUTION Make sure that you put in the toner cartridge properly or it may separate from the drum unit.

  • Page 144: Replacing The Drum Unit

    Replacing the drum unit The machine uses a drum unit to create print images on paper. If the LCD shows Drum End Soon, the drum unit is near the end of its life and it is time to buy a new one. Even if the LCD shows Drum End Soon, you may be able to continue printing without having to replace the drum unit for a while.

  • Page 145

    Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

  • Page 146: Machine Information

    Clean the corona wire of the drum unit by gently sliding the green tab from right to left and left to right several times. CAUTION Be sure to return the green tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

  • Page 147: Checking The Drum Life

    Checking the Drum life You can see the machine’s drum life on the LCD. (For MFC-7440N) Press Menu, 5, 3. (For MFC-7840W) Press Menu, 6, 3. Machine Info. 3.Drum Life Press OK. You can see the remaining percentage of drum life. Press Stop/Exit.

  • Page 148

    Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine.

  • Page 149: C Menu And Features

    Menu and features On-screen programming Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options.

  • Page 150: How To Access The Menu Mode

    How to access the menu mode Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. (MFC-7440N only) Press 4 for LAN menu. Press 5 for Machine Info. menu. (MFC-7840W only) Press 4 for Printer menu.

  • Page 151: Menu Table

    Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Main Menu Submenu Menu Selections — 1.General 1.Mode Timer Setup — 2.Paper Type — 3.Paper Size The factory settings are shown in Bold with an asterisk. Choose &...

  • Page 152

    Main Menu Submenu Menu Selections 1.General 4.Volume 1.Ring Setup (continued) 2.Beeper 3.Speaker — 5.Auto Daylight 6.Ecology 1.Toner Save 2.Sleep Time — 7.LCD Contrast 8.Security 1.TX Lock (MFC-7440N only) 1.Function Lock (MFC-7840W only) 2.Setting Lock 2.Fax 1.Setup Receive 1.Ring Delay (In Fax mode only) The factory settings are shown in Bold with an asterisk.

  • Page 153

    Main Menu Submenu Menu Selections 2.Fax 1.Setup Receive 2.F/T Ring Time 20 Secs* (continued) (continued) 3.Easy Receive 4.Remote Codes 5.Auto Reduction 6.Print Density b -nnnno+ a 7.Polling RX 8.Fax Rx Stamp 2.Setup Send 1.Contrast 2.Fax Resolution 3.Delayed Fax 4.Batch TX The factory settings are shown in Bold with an asterisk.

  • Page 154

    Main Menu Submenu Menu Selections 2.Fax 2.Setup Send 5.Real Time TX (continued) (continued) 6.Polled TX 7.Coverpg Setup Next Fax:On 8.Coverpage Msg — 9.Overseas Mode On 3.Set Quick 1.One Touch Dial Dial 2.Speed Dial 3.Setup Groups 4.Report Setting 1.Transmission 2.Journal Period The factory settings are shown in Bold with an asterisk.

  • Page 155

    Main Menu Submenu Menu Selections 2.Fax 5.Remote Fax 1.Fwd/Page/Store (continued) (Backup Print) 2.Remote Access ---l 3.Print Fax 6.Dial Restrict. 1.Dial Pad 2.One Touch Dial 3.Speed Dial — 7.Remaining Jobs 0.Miscellaneous 1.Compatibility High 2.Distinctive The factory settings are shown in Bold with an asterisk. Menu and features Options Descriptions...

  • Page 156

    Main Menu Submenu Menu Selections 2.Fax 0.Miscellaneous 3.Caller ID (continued) (continued) — 3.Copy 1.Quality — 2.Contrast — 4.Printer 1.Emulation (MFC-7840W only) 1.Internal Font — 2.Print Options 2.Configuration — 3.Test Print 3.Reset Printer 1.Reset 2.Exit The factory settings are shown in Bold with an asterisk. Options Descriptions View or print a list of the...

  • Page 157

    Main Submenu Menu Selections Menu 4.LAN 1.TCP/IP 1.BOOT Method (MFC 7440N only) 2.IP Address 3.Subnet Mask 4.Gateway 5.Node Name 6.WINS Config 7.WINS Server 8.DNS Server 9.APIPA The factory settings are shown in Bold with an asterisk. Options — Auto* Static RARP BOOTP DHCP...

  • Page 158

    Descriptions Page Enable or Disable the IPv6 protocol. If you Network want to use the IPv6 User’s protocol, visit Guide http://solutions.brother. on the com/ for more CD-ROM. information. Chooses the Ethernet link mode. Chooses the file format to send the scanned data via FTP.

  • Page 159

    Specifies the IP address of the primary or secondary DNS server. Automatically allocates the IP address from the link-local address range. Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions.brother. com/ for more information.

  • Page 160

    Main Submenu Menu Selections Menu 2.Ethernet — 5.LAN 1.Wired (MFC-7840W (continued) only) (continued) 3.Set to Default 4. Wir ed En abl e 2.WLAN 1.TCP/IP The factory settings are shown in Bold with an asterisk. Options Auto* 100B-FD 100B-HD 10B-FD 10B-HD —...

  • Page 161

    IP address from the link-local address range. Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions.brother. com/ for more information. You can configure your print server. You can easily configure your wireless network settings using the one- button push method.

  • Page 162

    Main Submenu Menu Selections Menu 5.LAN 2.WLAN 6.Set to (MFC-7840W Default (continued) only) 7.WLAN Enable — (continued) — 3.Scan to 0.Factory 1.Reset Reset 2.Exit The factory settings are shown in Bold with an asterisk. Options — 1.Reset 2.Exit Off* (If you chose Color 150 dpi* color option) Color 300 dpi...

  • Page 163

    Main Menu Submenu Menu Selections — 5.Machine 1.Serial No. Info. (MFC-7440N) — 2.Page Counter 6.Machine Info. (MFC-7840W) — 3.Drum Life — 0.Initial 1.Receive Mode Setup — 2.Date&Time — 3.Station ID — 4.Tone/Pulse (in Canada) — 4.Dial Tone (in USA) 5.Dial Tone (in Canada) —...

  • Page 164: Entering Text

    Entering text When setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the required number of times to access the characters below: Press three...

  • Page 165: D Specifications

    Specifications General Printer Type Print Method Memory Capacity LCD (liquid crystal display) 16 characters × 2 lines Power Source Power Consumption When making a copy from one sheet Dimensions Weight Noise level Laser Electrophotography by semiconductor laser beam scanning 32 MB 110-120 V AC 50/60 Hz Peak: 1056 W...

  • Page 166

    Temperature Humidity ADF (automatic document feeder) Paper Tray Operating: 50° F to 90.5° F (10 to 32.5° C) Storage: 41° F to 95° F (5 to 35° C) Operating: 20 to 80% (without condensation) Storage: 10 to 90% (without condensation) Up to 35 pages (Staggered) 20 lb (80 g/m Recommended Environment for Best Results: Temperature: 68°...

  • Page 167: Print Media

    Print media Paper Input Paper Tray Paper Type: Paper Size: Paper Weight: Maximum Paper Tray Capacity: Manual Feed Slot Paper Type: Paper Size: Paper Weight: Maximum Manual Feed Slot Capacity: For transparencies and labels, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid the possibility of smudging.

  • Page 168: Fax

    Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution One Touch Dial Speed Dial Groups Broadcasting Automatic Redial Ring Delay Communication Source Memory Transmission Out of Paper Reception ITU-T Group 3 MH/MR/MMR (MFC-7440N) MH/MR/MMR/JBIG (MFC-7840W) Automatic Fallback:...

  • Page 169

    ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.

  • Page 170: Copy

    Copy Copy Speed Color/Monochrome Document Size Multiple Copies Reduce/Enlarge Resolution First Copy Out Time The copy speed may change depending on the type of document you copy. The first copy out time may vary depending on scanner lamp warm up time. Up to 23 pages/minute (Letter size) Monochrome ADF Width:...

  • Page 171: Scan

    Max. 8.26 in. (210 mm) Gray Scale 256 levels Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows 19200 dpi can be chosen by using the Brother scanner utility) ® 2000 Professional/XP/ ® X 10.2.4 or greater ®...

  • Page 172: Print

    Print Emulations PCL6, BR-Script3 (PostScript (MFC-7840W only) Printer Driver Host-Based Driver for Windows XP/XP Professional x64 Edition/Windows Vista Windows Server (MFC-7840W only) BR-Script3 (PPD file) for Windows XP/XP Professional x64 Edition/Windows Vista Windows Server Macintosh (MFC-7840W only) BR-Script3 (PPD file) for Mac OS HQ1200 (2400 ×...

  • Page 173: Computer Requirements

    Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform Supported & Operating System Version Software Functions Printing, ® ® Windows Windows PC Fax, Operating 2000 Scanning Professional 4 System ® Windows ® 2 4 Home ® Windows Professional ®...

  • Page 174

    ® Microsoft Internet Explorer 5.5 or greater. For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB ports are not supported. PaperPort™ 11SE supports Microsoft PowerPC 128 MB 256 MB 80 MB...

  • Page 175: Consumable Items

    Consumable items Toner Cartridge Life Drum Unit Approx. cartridge yield is declared in accordance with ISO/IEC 19752. Drum yield is approximate, and may vary by type of use. Starter Toner Cartridge: Standard Toner Cartridge: TN-330: High-Yield Toner Cartridge: TN-360: DR-360: Specifications Approx.

  • Page 176: Ethernet Wired Network

    PC Fax Send for Mac ® Printing only for Windows Server ® Mac OS X 10.2.4 or greater (mDNS) BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/ ® 2000 Professional, Windows ® XP Professional x64 Edition, Windows Vista ®...

  • Page 177: Ethernet Wireless Network (mfc-7840w Only)

    PC Fax Send for Mac ® Only printing for Windows Server ® Mac OS X 10.2.4 or greater (mDNS) BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/. ® 2000 Professional, Windows ® XP Professional x64 Edition, Windows Vista ®...

  • Page 178: Authentication And Encryption For Wireless Users Only

    CKIP and CMIC encryptions. Encryption methods Encryption is used to secure the data that is sent over the wireless network. The Brother machine supports the following encryption methods: By using WEP (Wired Equivalent Privacy), the data is transmitted and received with a secure key.

  • Page 179: Wi-fi Alliance Certification

    Open system/Shared key with WEP This key is a 64-bit or 128-bit value that must be entered in an ASCII or hexadecimal format. • 64 (40) bit ASCII: Uses 5 text characters. e.g.“WSLAN” (this is case sensitive). • 64 (40) bit hexadecimal: Uses 10 digits of hexadecimal data.

  • Page 180: Wireless One-push Configuration

    Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC ) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and using the menu on the machine, you can set up the wireless network and security settings.

  • Page 181: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.

  • Page 182

    A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine pseudo/double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

  • Page 183

    One Touch Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One Touch key together. Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper.

  • Page 184

    Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine.

  • Page 185: Index

    (ADF only) ... 73 temporary settings ... 71 using ADF ... 73 using scanner glass ... 74 Cordless telephone (non-Brother) ... 51 Cover page ... 34 custom comments ... 34 for all faxes ... 35 for next fax only ... 34 printed form ...

  • Page 186

    setting ring pattern ...46 turning off ...46 Document how to load ... 18 jam ...113 Drum unit checking (remaining life) ...133 cleaning ... 122 replacing ...130 Dual access ...36 Enlarge/Reduce key ...71 Envelopes ... 8 how to load ...11 Equalization ...106 Error messages on LCD ...107 Comm.

  • Page 187

    Ident-A-Ring ...44 Jacks convert to RJ11 jack triplex adapter ...49 external telephone ...51 TAD (answering machine) ...47 Jams document ...113 paper ...114 Job Cancel key ...7 Labels ... 14 LCD (liquid crystal display) ... 6 contrast ...22 Help List ...67 Machine information checking remaining life of drum unit ...133 page counts ...132...

  • Page 188

    Print difficulties ... 93 drivers ...158 fax from memory ...43 Job Cancel key ...7 keys ...7 paper jams ...114 quality ... 97 reports ...67 resolution ...158 Secure key ...7 specifications ...158 Printing See Software User’s Guide on the CD-ROM. Programming your machine ...135 Quality copying ...

  • Page 189

    Shipping the machine ...133 SimpleBiz Fax & Alternate Number Ringing ...44 Sleep time ...22 Smart Ring ...44 Sort ...73 Speed dial changing ...54 setting up ...54 using ...52 TAD (telephone answering device), external ... 39 connecting ... 47 recording OGM ...48 with two-line jack ...49 Teen Ring ...44 Telephone line...

  • Page 191

    EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

  • Page 192

    Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ These machines are made for use in the USA and Canada only. We cannot recommend using...

This manual also for:

Mfc-7345n, Mfc-7440n, Mfc-7340

Comments to this Manuals

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  • Ann Harris Mar 12, 2016 10:12:
    Why am I getting busy signal on faxes.