Welcome ...v Before You Begin ...v Documentation ... vi System Requirements ... vi The Xerox DocuMate 742 Scanner ... vii Installation ... 1-1 Step 1: Assemble the Scanner ...1-2 Step 2: Install the Software ...1-4 Step 3: Connect the Scanner ...1-8 Step 4: Register Your Scanner ...
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Troubleshooting ...6-7 Error Light Troubleshooting Codes ...6-8 Uninstalling Your Scanner ...6-9 DocuMate 742 Scanner Specifications ... 6-10 Xerox DocuMate 742 Parts List ... 6-11 Appendices ... 7-1 Appendix A: Safety Introduction ...7-1 Appendix B: EMC ...7-1 Appendix C: Operational Safety Information ...7-2 Appendix D: Electrical Information ...7-3...
DocuMate 742 Welcome Welcome Congratulations on purchasing your Xerox DocuMate 742. With this scanner you can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer. Before You Begin Before starting the software installation, please check the contents of the box to make sure that all parts are included.
Windows operating system: Windows 2000 (Service Pack 4), 32-bit Windows XP (Service Pack 2), 32-bit or 64-bit Windows Vista The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows Vista. • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) •...
DocuMate 742 The Xerox DocuMate 742 Scanner Input Tray Input Tray Extension Output Tray Output Tray Extension Input Tray Extension—Unfolds to support various document lengths. Input Tray—Holds the documents in the Automatic Document Feeder (ADF) for scanning. Guides adjust to support various document widths.
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Duplex button—Press to scan double-sided documents. Simplex button—Press to scan single-sided documents. Power switch—Press to turn the scanner power on or off Status light—Shows the scanner’s status. Refer to the Troubleshooting section for additional details. Output Tray—Holds documents after being scanned.
If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.
Open the ADF cover and carefully remove any foam particles that may have gotten inside it. Leave the cover open so you can attach the Input tray. Insert the short pins on each side of the input tray into the holes on the scanner. DocuMate 742...
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DocuMate 742 Installation Insert the short pins on each side of the output tray into the holes on the scanner. User’s Guide...
• From the list of files on the disc, double-click the file named START32.EXE. NOTE: The Scanner Readme file has late-breaking news about your scanner. The readme file is in HTML format and will open in any standard browser. DocuMate 742...
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DocuMate 742 On the Main Menu, select Install Products. Make sure the box Scanner Driver is checked. NOTE: The software provided with your scanner may differ slightly from the list shown in the window. Click Install Now. User’s Guide Installation...
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The Welcome to the One Touch 4.0 Setup Wizard opens. Click Next. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.
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STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section. NOTE: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below.
Plug the flat end of the USB cable into an available USB port on the back of the computer. Plug the square end of the USB cable into the output USB port on the back of the scanner. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection.
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DocuMate 742 Press the Power button, located on the top of the scanner. The status light comes on and flashes indicating that the scanner is receiving power. Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner.
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Click Close on the Installation Complete window to close and exit the software installer. If you selected other software to install from the DVD, the installation for that software will automatically start after you click Close on the Installation Complete window. 1-10 DocuMate 742 User’s Guide...
Fill in the registration form, all required fields have an asterisk (*). NOTE: A valid email address is required for registration. You will be asked to enter the serial number for the scanner, it is located on the back of the scanner.
Please install the ISIS driver packaged with your scanner." This is not an error, please disregard this message and click OK. The Kofax VRS Certified ISIS® driver is installed correctly when you install it with your Xerox DocuMate 742 scanner.
DocuMate 742 Software About the Software EMC Captiva QuickScan is a stand-alone, out-of-the-box imaging solution that provides all QuickScan™ the necessary capabilities for high-speed scanning, image enhancement, viewing, annotation, printing and storing images. It uses an ISIS-certified driver for scanning and includes flexible job separation and barcode recogni- tion.
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When you’re finished, click Main Menu to return to the Main Menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your DocuMate 742 is ready to scan. 1-14...
If you selected the recommended installation options (see page 6), then you have several different options to scan with your Xerox DocuMate 742 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.
Loading Documents to Scan NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™...
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Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. Example: U.S. Letter paper You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning interfaces. User’s Guide...
Scanning From One Touch The scanner has 9 One Touch scanning functions. When you press the Simplex or Duplex button on the scanner, the scanner starts scanning using the settings for the current LED number. The One Touch button panel shows the 9 scanning functions on screen.
To scan a one-sided document, press the Simplex button. To scan a two-sided document, press the Duplex button. A scan progress window opens and the image(s) are sent to the selected application from the One Touch utility. DocuMate 742 User’s Guide...
Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon.
Scanning From One Touch Features of the One Touch Button Panel The One Touch panel is your on-screen set of controls for the scanner. From the panel you can access the hardware settings for your scanner and configure the Scan button.
Place a page in the scanner. Click on the button that you made the changes for. The scanner starts scanning and sends the image to the application, with the file format and scanning configuration you specified. NOTE: The next section contains detailed information on making changes to the One Touch Properties window.
(Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. DocuMate 742 Select a file format for your scanned images. Select a configuration for scanning the item.
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DocuMate 742 These icons next to each scan configuration indicate the scanning mode. Color Black and White See the sections “Creating a New Scan Configuration” on page 8 and “Editing or Deleting Scan Configurations” on page 14. NOTE: Use Configure Before Scan if you want to set the scanning mode manually before scanning.
Drag the sliders to set the Brightness and Contrast. Select scan settings for the new scan configuration. Mode—Select a scanning mode: DocuMate 742 If the configuration is locked, click the lock to unlock it. The icon becomes a key.
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AutoCrop to Original—Select this option to let the scanner automatically determine the size of the item being scanned. Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. Reduce Moiré Patterns—Moiré patterns are wavy, rippled lines that sometimes appear on •...
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The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings. In other words, if the LED number on the scanner is configured to scan as Duplex, but you press the Simplex button, the scanner scans in Simplex, and vice versa.
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DocuMate 742 The Advanced Settings tab Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings.
Advanced—Click to see additional settings for the device. The dialog box that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. Click OK or Apply. 2-12 DocuMate 742 User’s Guide...
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DocuMate 742 The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration.
Click OK to close the One Touch Properties window. Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. To set up the scanner for this capability, you select Configure Before Scan from the scan configuration list.
DocuMate 742 To set Configure Before Scan: Open the One Touch Properties window. Select the scan configuration Configure Before Scan. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning. TWAIN—The TWAIN Interface opens for you to make changes prior to scanning. See “Scanning from TWAIN”...
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TWAIN interface remains open. You can place a new page in the scanner, adjust the TWAIN settings for it, then click the Scan button in the TWAIN interface to continue scanning. At the end of the scanning batch, all pages from the first portion of the scan and second will be sent to the Destination Application.
DocuMate 742 Selecting Document and File Format Options The format option you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text.
In some cases, the Destination Application supports several file types, and you can right-click on the icon to choose the particular file type for that application. 2-18 The specific text format; this example is for Microsoft Word. DocuMate 742 User’s Guide...
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DocuMate 742 To select a file type for the text format: Select the Destination Application. Right-click on the text format icon. The menu options depend on the type of Destination Application you select. Example menu for the Text format when the selected application is Microsoft’s Word.
Storage and CD-R/W is for either storing scanned documents in a folder, or sending • them to a CD burner to create a CD containing the scanned documents. • Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing. 2-20 DocuMate 742 User’s Guide...
DocuMate 742 Sti event forwarding is for using another application’s interface for scanning. The One • Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning. Click Apply, then click on the Multi Function tab to see the new settings.
This could occur if you scanned a photograph with a scanner button set for text applications. Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image.
DocuMate 742 Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.
If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700 MB), should also be selected so you will see a message when it’s time to click the Burn to CD button. Click OK on the Link Properties window. 2-24 DocuMate 742 User’s Guide...
DocuMate 742 eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft Outlook documents to a blank email message as soon as scanning is finished, but other email applications may not.
You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista.
Open the One Touch Properties window. Select Still Image Client as the Destination Application. You cannot choose a page format for this option because the actual Destination Application is not selected until after you press the scanner button. Choose a Scan Configuration. Click OK.
DocuMate 742 Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your web site. To scan and create an HTML web page: Open the One Touch Properties window.
Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4.0 Link Properties window. 2-30 DocuMate 742 Your scanned documents will be stored at the location you specified on the One Touch 4.0 Link Properties window.
DocuMate 742 When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive. Scanning to Multiple Archive Folders When archiving documents with Transfer to Storage option, you can scan the documents to different folders.
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Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 2-32 DocuMate 742 User’s Guide...
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Scan to multiple storage folders: Insert the document you want to scan to storage. Press the Function button on the scanner to get to one of the buttons set up for scanning to storage. Press the Simplex or Duplex button to scan the documents.
Checking the Hardware and Setting the Lamp Power Saving Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. The Hardware Properties dialog box opens and shows information about your DocuMate 742. 2-34 DocuMate 742 User’s Guide...
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Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 3 hours.
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Scanning From One Touch DocuMate 742 2-36 User’s Guide...
User’s Guide for scanning with your DocuMate 742. To access the TWAIN interface from other software, please refer to their user’s guides, then return to this User’s Guide for the steps to scan.
Use the application’s command that opens the TWAIN interface. PaperPort—On the Tool bar click on the Scanner icon to open the Scan Pane on the left side of the PaperPort desktop. Select your scanner in the Scan Pane then click on the “Scan”...
DocuMate 742 Scanning with the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 742 scanner. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. Adjust the settings in the TWAIN interface for the item you are scanning.
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AutoCrop to original—Select this option to let the scanner automatically determine the • size of the item being scanned. Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. •...
On the Windows taskbar, click Start, point to Programs, point to Accessories, and then click Paint. From the File menu choose From Scanner or Camera. The scan window opens. Use this window to select scanning options and start the scan process.
WIA interface available with Windows Vista. Please refer to the Windows help for instructions on using WIA. Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan DocuMate 742 User’s Guide...
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DocuMate 742 On the scan window, click Adjust the quality of the scanned picture. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. Resolution (DPI)—Click the up or down arrow to scroll through the dots per inch (dpi) of the resolution.
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Scanning from WIA DocuMate 742 User’s Guide...
The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox DocuMate 742 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.
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Scanning from ISIS DocuMate 742 User’s Guide...
This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments. Open the Automatic Document Feeder cover.
As you’re cleaning the roller, make sure it rotates easily, and continue rotating it in that direction while wiping it clean. Do NOT force the roller to rotate in the opposite direction. Forcing the roller to rotate will damage the scanner, and may cause the scanner to feed pages incorrectly.
Replacing the Roller Assembly To remove the roller from the scanner: Lift the ADF cover release, on the top of the scanner, to open the Automatic Document Feeder cover. The roller module and housing are located in the underside of the ADF cover.
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Maintenance Grab the top of the roller housing, just beneath the ADF cover release. Firmly pull the roller housing towards you. You will hear it release from the scanner cover. Leverage the roller housing out of the scanner. Place the roller housing face down on a flat surface.
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DocuMate 742 The roller is in a gray module attached to the housing. Pinch the arms on either side of the roller module and pull the roller module out of the housing. 10. Place the new roller module in the housing a press down, on the back of the roller module, until the arms on the roller module snap into place.
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Tilt the housing up and into the scanner. Press on the roller housing until it snaps into place in the scanner lid. Gently press down on the ADF cover to close the scanner. Do not let the scanner lid slam shut.
They are interfering with the installation and One Touch options, and you need to remove those other drivers and re-install your Xerox DocuMate 742 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs.
Maintenance Error Light Troubleshooting Codes The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact Xerox Technical Support if you experience a different blinking pattern. Normal Operation • Blinking blue: indicates the scanner is waking up from power saving and preparing to scan.
DocuMate 742 Uninstalling Your Scanner To uninstall the Xerox DocuMate 742 scanner, remove the scanner software, or any other scanning software provided with the scanner. Uninstalling the Scanner and One Touch Software On the Windows taskbar, click Start, point to Settings, then click Control Panel.
DocuMate 742 Xerox DocuMate 742 Parts List Please use the following part names and numbers when ordering replacements for your DocuMate 742 scanner. Part Name Input Tray Output Tray USB Cable AC Power Cord Power Supply User’s Guide Part Number...
Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
• Always unplug this equipment from the electrical outlet before cleaning. NOTE: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Do Not Do These •...
Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal.
Appendices Appendix E: Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.
Appendix I: Compliance Information Product Recycling & Disposal: USA & Canada If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations.
Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.
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DocuMate 742 Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.) Postal Money Orders.
In case of doubt, contact your legal counsel. Appendix K: EH&S Contact Information Contact Information For more information on Environment, Health, and Safety in relation to this Xerox licensed product and supplies, please send your requests to one of the following email addresses: USA & Canada: compliance@visioneer.com...
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