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Xerox 701P44148 Operator's Manual

For the docucolor 8000/7000 digital press
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FreeFlow Scanner 665E
Operator
Manual
For the DocuColor 8000/7000 Digital Press
701P44148
Version 1.0, September 2005

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Table of Contents
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Summary of Contents for Xerox 701P44148

  • Page 1 FreeFlow Scanner 665E Operator Manual For the DocuColor 8000/7000 Digital Press 701P44148 Version 1.0, September 2005...
  • Page 2 Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged. While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

  • Page 3: Table Of Contents

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Table of contents Conventions Symbols ......... . . vii Writing style conventions .
  • Page 4 Tab l e o f c on te n ts Product recycling and disposal ......xxiv North America .
  • Page 5 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al 3. Scan and Print Input document information ......3-1 Input document type .
  • Page 6 Tab l e o f c on te n ts Settings tabs ........4-13 Basic Features .
  • Page 7 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Color/Image Quality ......5-14 Preferences .
  • Page 8 Preventive maintenance intervals ....11-2 Contacting Xerox ........11-3 Telephone numbers and World Wide Web address .

  • Page 9: Conventions

    Symbols F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Conventions Standardized conventions have been used in this manual to assist you in visually locating and identifying information quickly. CAUTION: This symbol alerts you to an action that may cause damage to hardware, software, or result in the loss of data.

  • Page 10: Writing Style Conventions

    Co n v en ti o ns Writing style conventions v i ii The 1 2 3... symbol indicates the beginning of a task or work process you should use to complete a procedure and is followed by the first step of a numbered procedure, task, or work process. NOTE: This symbol calls your attention to information that is helpful, but not essential to complete a procedure or task.

  • Page 11: Safety Notices

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards.

  • Page 12: Disconnect Device

    If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem. •...

  • Page 13: Laser Safety

    This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas in these covers.

  • Page 14: Europe (Eu) And Other Markets

    This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.

  • Page 15: Maintenance Safety

    There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative, or unless a procedure is specifically described in one of the manuals included with your press.

  • Page 16: Ozone Safety

    Xerox installation procedures, ensures that concentration levels meet safe limits. If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA. For a French language version, call 1-800-828-6571 in the USA, then press 2.

  • Page 17: Notices

    Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

  • Page 18: Regulatory Information For Rfid

    (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable. This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks.

  • Page 19: Certifications In Europe

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives...

  • Page 20: It's Illegal In The Usa

    No ti c e s It’s illegal in the USA x v i ii WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.
  • Page 21 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps.
  • Page 22 No ti c e s Passports. (Foreign Passports may be photographed.) Immigration Papers. Draft Registration Cards. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Court Record Physical or mental condition Exception: United States military discharge certificates may be photographed.

  • Page 23: It's Illegal In Canada

    It’s illegal in Canada F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

  • Page 24: Environmental Notices For The Usa

    Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print output, set at 15 minutes.

  • Page 25: Environmental Notices For Canada

    Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. In 1996, Xerox became the first company licensed to use the Environmental Choice EcoLogo for its copiers, printers, and fax machines.

  • Page 26: Product Recycling And Disposal

    In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org. If your product is not part of the Xerox program and you are managing its disposal, please follow the instructions provided in the above paragraph.

  • Page 27: Overview

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Overview The Xerox FreeFlow Scanner 665E is a Xerox color-enabled scanner that interfaces with FreeFlow software. The scanner is an optional accessory that is used in conjunction with the DocuColor 8000/7000 Digital Press.

  • Page 28: Hardware Overview

    1. O ve r v i e w Hardware overview Scanner components 1- 2 The Xerox FreeFlow Scanner 665E is a high quality, high volume scanner. Teamed with scanning software and a personal computer, the scanner is a powerful tool for capturing and manipulating graphics and text.

  • Page 29: Control Panel

    Control Panel Start button (green): Stop button (red): Status LED (green): Fault LED (yellow): Power switch F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al The scanner includes a control panel on the front right corner.

  • Page 30: Automatic Document Feeder (Adf)

    1. O ve r v i e w Automatic Document Feeder (ADF) Automatic 2-sided scanning: Feeds many document types, including: High-speed scanning: Ability to separate the ADF from the Document Glass Cover 1- 4 The Automatic Document Feeder has the following features: When two-sided originals are scanned, the front (top) side is scanned first.

  • Page 31: Document Glass

    SCSI stands for Small Computer System Interface. It is pronounced 'scuzzy,' SCSI is the protocol that lets your PC communicate with the Xerox Scanner. When using a SCSI peripheral device (the scanner), you must first power on the peripheral device (scanner) before powering on the PC.

  • Page 32: Scsi Cable

    SCSI Cable Power Cord 1- 6 A 9.8 foot (3 m) SCSI cable is provided with your Xerox Scanner. This cable enables communication between the scanner and the host PC. Plug the power cord into the scanner at the left rear panel.

  • Page 33: Overview Of Freeflow Applications

    Overview of FreeFlow applications Production Printer Settings: F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 34 1. O ve r v i e w Scan and Print: Application title bar Message area Scan and Print options Click this button to access additional scanning Click this button features to cancel all selections and return to system defaults 1- 8 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color...
  • Page 35 1. O v e r v ie w KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment. Advanced Scanning: The Advanced Scanning options are accessed from the Scan and Print window by clicking the button.
  • Page 36 1. O ve r v i e w Job Ticket/Job Setup: 1- 1 0 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.
  • Page 37 1. O v e r v ie w KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment. Quick Print: This application is available on the scanner and also can be installed and executed from client workstations on which have the...
  • Page 38 1. O ve r v i e w File Manager: 1- 1 2 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.
  • Page 39 1. O v e r v ie w KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment. Security Certification: If your site requires a high security communication and you are connected to a DocuSP color server, you will this application.

  • Page 40: Workstation Platform

    1. O ve r v i e w Workstation platform Workstation platform DELL OptiPlex LCD 1505FP DELL Ultra sharp 15-inch monitor with height adjustable stand 1- 1 4 The following table lists the required hardware components for the scanner workstation platform: Required workstation platform The FreeFlow workstation platform: •...

  • Page 41: Powering On/Off The System

    Power on the workstation. If required, log into the network. NOTE: All FreeFlow software applications are found by selecting from the Windows task bar the following: Start: Programs: Xerox FreeFlow Software. Follow these steps when powering off the system. From the Windows tasteable select Start: Shut Down; the Shut Down Windows dialog box appears.

  • Page 42: Rdo Files

    1. O ve r v i e w RDO files With an RDO you can: 1- 1 6 RDO is the three-letter extension for the Raster Document Object file type. As stated earlier, the RDO file type is used primarily with FreeFlow, but you can use RDOs with other FreeFlow applications, or convert them to PostScript or PDF files.

  • Page 43: Freeflow Help

    FreeFlow Help Accessing the Help system F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al The FreeFlow Scanner 665E online Help system is an excellent source of information about the features available and how to use them.
  • Page 44 1. O ve r v i e w 1- 1 8 Select the Index tab to display an alphabetical list of Help topics. As you enter text into the Type in the keyword to find text box, topics associated with the words you type display.
  • Page 45 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Double-click on the Enhance Image settings topic in the Select Topics to display list box. The topic displays in the text window on the right.

  • Page 46: Using The Document Glass

    1. O ve r v i e w Using the Document Glass Scanning a 1 or 2-sided document 1- 2 0 Use the document glass under the following conditions: • The document is old, fragile, or torn • The document stock is lighter than 13 lb. or heavier than 32# •...

  • Page 47: Scanning A Bound Document

    Scanning a bound document F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al To scan a bound document: Raise the document feeder. Place the bound document on the Document Glass, registering it on the front center edge, as indicated by the icon on the document glass frame.

  • Page 48: Using The Adf

    1. O ve r v i e w Using the ADF 1- 2 2 The ADF enables you to scan 1-sided and 2-sided documents quickly, and returns them in a stack in the same order you placed them in the input tray. Use the ADF for rapid scanning of up to 100 pages.
  • Page 49 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al From Advanced Scanning, click the SEF/LEF toggle to specify how the document is loaded in the input tray. Refer to Chapter 4, “Original input”...
  • Page 50 1. O ve r v i e w 1- 2 4 F r ee F l o w S ca n ne r 66 5E O p er a to r M a nu a l...

  • Page 51: Production Printer Settings

    Production Printer Settings Before you can print your scanned documents you must set up your printer or printers. This chapter provides step-by-step instructions for setting up, editing, and deleting a printer. Select Start: Programs: Xerox FreeFlow Software: Printer Production Settings.

  • Page 52: Overview

    2. P r o d uc t i on P r i n te r S e tt i ng s Overview 2- 2 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 53: Adding/Editing A Printer

    Adding/editing a printer F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 54 2. P r o d uc t i on P r i n te r S e tt i ng s 2- 4 Type your <site specific print queue> in the Print queue text box; refer to the example below: NOTE: Type the appropriate information for your server and your print queue based on the server and the print queue at your site.

  • Page 55: Editing A Printer

    2. Pr o d uc t i on P r in t er S e tt in g s Editing a printer KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 56: Deleting A Printer

    2. P r o d uc t i on P r i n te r S e tt i ng s Deleting a printer 2- 6 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 57: Setting A Default Printer

    Setting a default printer F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 58: Checking The Printer Status

    2. P r o d uc t i on P r i n te r S e tt i ng s Checking the printer status 2- 8 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 59: Creating A Job Ticket

    Creating a job ticket F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 60 2. P r o d uc t i on P r i n te r S e tt i ng s 2- 1 0 Make your desired selections. Select OK to save and close the Job Setup dialog box. This returns you to the Production Printer Settings dialog box.

  • Page 61: Scan And Print

    Input document information Input document type F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Scan and Print The Scan and Print process simulates a copier. The scanner creates a temporary digital file with which it uses to complete the copy.

  • Page 62: Determine The Condition Of The Hardcopy

    3. S c a n a nd P r i n t Determine the condition of the hardcopy Good condition: Fragile Condition: Damaged Condition: 3- 2 Always be aware of the condition of your hardcopy documents. The condition of the hardcopy document, or input document, determines how you scan a document or whether you must create a new original.

  • Page 63: Opening The Scan And Print Application

    Your system may vary depending on the digital press and color server for your work environment. From Start: Programs: select Xerox FreeFlow Software: and Scan and Print. 3 . S c a n a nd P r in t...

  • Page 64: Scan And Print An Original

    3. S c a n a nd P r i n t Scan and print an original Scan options Advanced Scanning button 3- 4 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 65 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al NOTE: By clicking on the Advanced Scanning... button, more options are available. This button is discussed in more detail on Chapter 4, “Advanced Scanning”...
  • Page 66 3. S c a n a nd P r i n t 3- 6 NOTE: By clicking on the More Options... button, a Job Setup dialog box opens with additional options. This button is discussed in more detail in Chapter 5 on page 5-1. Each one of these options is discussed in more detail starting on page 3-24 and in Chapter 5 on page 5-1.

  • Page 67: Scan And Print A Large Job

    Scan and print a large job F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 68: Scan And Save Documents

    3. S c a n a nd P r i n t Scan and save documents 1. Select a Save option 3- 8 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 69 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Select your job options; refer to Steps 3-8 of the “Scan and print an original” on page 3-4. NOTE: Step 6 of the “Scan and print an original”...
  • Page 70 3. S c a n a nd P r i n t Save As: PDF and PDF Options 3- 1 0 Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save as type list box. NOTE: When Save As: PDF is selected from the Save section, the Print section on the right side of the dialog box changes to PDF Options.

  • Page 71: Scan, Print, And Save Documents

    Scan, print, and save documents F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 72: Scan And Print Features

    3. S c a n a nd P r i n t Scan and Print features 3- 1 2 Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save as type list box. Select Save to close the Save As dialog box and return to Scan and Print.

  • Page 73: Menus

    Menus File: F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al The Scan and Print application has the following menus: This menu contains: • Save User Defaults: Allows you to save the current settings as the user defaults for Scan and Print.

  • Page 74: Creating New User Defaults

    3. S c a n a nd P r i n t View: Help: Creating new user defaults Options 3- 1 4 This menu contains: • Printer/Job Status: Opens the Job Manager dialog box so you can manage the jobs in the print queues. •...

  • Page 75: Scan

    Scan F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 76 If a standard job type is selected, the setting is mapped to the Scale to setting in the Xerox scanner TWAIN interface. If a non-standard job type is selected, the setting maps to the "Auto-fit" setting in the Job setup dialog box.

  • Page 77: Save

    Save F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 78: Display In Acrobat

    3. S c a n a nd P r i n t Display in Acrobat 3- 1 8 Check the Display in Acrobat check box, and select one of these buttons: • Scan and Save or • Scan to Job and then Save Job or •...

  • Page 79: Enhance Image

    Enhance Image F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 80 3. S c a n a nd P r i n t 3- 2 0 • Despeckle: This option removes specks from the scanned image. The Despeckle feature locates and removes any background spots, or specks, that may occur on your scanned image.

  • Page 81: Enhance Document

    Enhance Document F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al This area of the Scan and Print dialog box provides options for adding headers, footers, or page numbers to scanned pages. To add headers, footers, page numbers or a combination of these options, use the following procedure.
  • Page 82 3. S c a n a nd P r i n t 3- 2 2 Make any other desired selections for your header or footer: • Position: Select where on the output copy that you want your header/footer printed. Choose one of the following Left, Center, Right, and then select either Top or Bottom.
  • Page 83 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al • Font: Select the desired font, font size, font style, and font color that will be used when printing the header/ footer.

  • Page 84: Print/Job Ticket Settings/Pdf Options

    3. S c a n a nd P r i n t Print/Job Ticket Settings/PDF Options 3- 2 4 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.
  • Page 85 If the Print or Print and Save Option is selected, then these features are activated: F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: The features available on this area of the Scan and Print dialog box may vary depending on the Option selected (Print, Save, or Print and Save).
  • Page 86 3. S c a n a nd P r i n t 3- 2 6 • Job type: Select the desired job type from the drop-down list. The various job types are discussed in more detail in Chapter 5 on page 5-1. •...

  • Page 87: Scan And Print Main Buttons

    Scan and Print main buttons Scan and Print main buttons F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 88 3. S c a n a nd P r i n t Print Option Save Option Save Option 3- 2 8 Two of these buttons and their functions change according to the feature selected in the Options area of the dialog box. The other three buttons never change and always retain the same function;...

  • Page 89: Restore Defaults Button

    3 . S c a n a nd P r in t Restore Defaults button Clicking this button restores the Scan and Print settings to their default settings. NOTE: The default settings that are restored are your user defined defaults. If you want to restore the factory defaults, you must select File: Restore Factory Defaults.
  • Page 90 3. S c a n a nd P r i n t 3- 3 0 F r ee F l o w S ca n ne r 66 5E O p er a to r M a nu a l...

  • Page 91: Advanced Scanning

    Accessing Advanced Scanning F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Advanced Scanning The Advanced Scanning feature is accessed from the Scan and Print window.
  • Page 92 4. A d v a nc e d S c an n i ng Using the Automatic Document Feeder and Advanced Scanning 4- 2 The Automatic Document feeder on the scanner will enable you to scan 1 and 2-sided documents quickly, and returns them in a stack in the same order you placed them in the input tray.

  • Page 93: Scanner Software Overview

    FreeFlow scanning application) that work with any TWAIN- compliant application, such as Photoshop or Paintshop Pro. This means that you can use your Xerox Scanner with any imaging application that supports the TWAIN standard. This component is used for maintenance and troubleshooting.

  • Page 94: Main Scanning Features

    4. A d v a nc e d S c an n i ng Main scanning features Control menus Settings tabs and scanning controls 4- 4 There are three main parts to the TWAIN Scanning software interface. At the top of the screen are the control menus. Below these are the settings tabs and the scanning controls.

  • Page 95: Control Menus

    Control menus File View Options Help File menu Save Scan Ticket Save Scan Ticket As Scan All Preview F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al There are four menus at the top of the scanner dialog box: Use the File menu to save new scan tickets, save changes to existing scan tickets, and as a way to exit the scanner...

  • Page 96: View Menu

    4. A d v a nc e d S c an n i ng Skip Exit View menu Zoom Show Rulers 4- 6 Select Skip to discard the current preview image. This button is enabled when the Document feeder and Single page mode options are selected;...

  • Page 97: Options Menu

    Status Bar Show Preview Options menu F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al This control is checked by default. Status bar (at the bottom of the scanner window) When checked, the Status Bar displays the following information: •...

  • Page 98: Preferences

    4. A d v a nc e d S c an n i ng Preferences File Transfer Mode Settings: Mask Page Edge: Default Scan Ticket: 4- 8 Select Preferences to see a tabbed dialog with the following tabs: General Use the controls on this tab to specify default settings for common original documents.

  • Page 99: Localize

    4 . A d v an c e d S c an ni n g Localize Use the controls on this tab to set language and measurement defaults. Language: Use the Language list box to control what language text and numerals will be displayed in the scanner window.

  • Page 100: Compression

    4. A d v a nc e d S c an n i ng Production Color (24-bit) compression controls: JPEG Compression Level slider: Black and white (1-bit) compression controls: 4- 1 0 Compression Use the controls on this tab to set compression defaults. The controls within this group box define the compression setting when "Production Color (24-bit)"...

  • Page 101: Calibrate Scanner

    Calibrate Scanner Fast Preview Single Page Mode Enable Single Page Mode: Automatically Preview Next Image: F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Calibrate the scanner whenever you notice a degradation in image quality or consistency.

  • Page 102: Help Menu

    Help. Select Getting Started for an introduction to the Xerox Scanner hardware and software. Select Hints and Tips to learn about suggested practices to help you work more quickly and efficiently.

  • Page 103: Settings Tabs

    Settings tabs Basic Features Scan ticket F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Click on the tabs to access basic features, image quality, and image size settings.
  • Page 104 4. A d v a nc e d S c an n i ng 4- 1 4 To use an existing scan ticket, follow this procedure: Click on the Scan ticket drop-down list on the Basic Features tab. Click on the name of the ticket you wish to use. NOTE: The selection for Single Page Mode is not saved in any Scan Tickets.

  • Page 105: Original Input

    Place a formatted floppy disk in drive A: Right click the Start button. Select Explore. Browse to C:\Program Files\Common Files\Xerox\ Scanner. Select all the files with the ".sct" extension; right-click and select Send To: 3½ Floppy (A].
  • Page 106 4. A d v a nc e d S c an n i ng 4- 1 6 • Image orientation: Click the Image Orientation button to choose between portrait and landscape originals. • Original type: Select an original type that best describes your original document.

  • Page 107: Output Image

    4 . A d v an c e d S c an ni n g Output image From the Output image area, select the image mode, resolution, and optimization (if necessary). Image Mode KEY POINT: For the FreeFlow Scanner 665E there are only two image modes available: Production Color and Black &...

  • Page 108: Resolution

    4. A d v a nc e d S c an n i ng 4- 1 8 Image modes supported by the FreeFlow Scanner 665E for DocuColor 8000/7000 Digital Presses Image mode Black and white Images composed of black and white pixels only. No color or shading.

  • Page 109: Image Quality

    Choosing a Printer for Optimization Image Quality F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Every printer has different capabilities and methods for reproducing shading in black and white images.

  • Page 110: Original Type

    4. A d v a nc e d S c an n i ng Original type Image adjustments Brightness Contrast 4- 2 0 Choose the preset original type that best describes your document. These presets are designed to give good image quality for most documents of the types listed.
  • Page 111 4 . A d v an c e d S c an ni n g Fine Adjustments Click the Fine Adjustments button to launch the Advanced Image Adjustments dialog. The Advanced Image Adjustments dialog allows fine control over highlights, midtones, and shadows within a scanned image.
  • Page 112 4. A d v a nc e d S c an n i ng Sharpen Background suppression Negative image Hole fill More button 4- 2 2 Use the Sharpen feature to increase contrasts along the edges of objects in the image. This has the effect of making objects more distinct.

  • Page 113: Image Size

    4 . A d v an c e d S c an ni n g Image Quality windows This button opens the Image Quality Windows dialog, which lets you manually segment the image into different original types, each with unique image quality adjustments. For more information on each one of these features, refer to the Online Help (Advanced Scanning/Image Quality Tab/Image Quality windows button).

  • Page 114: Crop

    4. A d v a nc e d S c an n i ng Crop Cropping the Image 4- 2 4 The Crop tool deletes the portion of the image outside the bounding box. By deleting the portion outside the bounding box, you are reducing the size of the file in bytes.

  • Page 115: Cropping 1-Sided Documents

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Cropping 1-sided documents To crop 1-sided documents, use the following procedure: Place the 1-sided document into the scanner, either on the document glass or in the document feeder, and enter all relevant input values on the Basic tab.

  • Page 116: Cropping Bound, Head To Toe Documents

    4. A d v a nc e d S c an n i ng 4- 2 6 Cropping bound, head to toe documents To crop 2-sided documents, use the following procedure: On the Basic Features tab, choose Document glass-bound original. Place the original on the document glass as shown by the icon.

  • Page 117: Cropping Bound Documents

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Cropping bound documents To crop bound documents, use the following procedure: On the Basic Features tab, choose Document glass-bound original.

  • Page 118: Frame

    4. A d v a nc e d S c an n i ng Frame 4- 2 8 Use the Frame feature to fill the outer edges of the image with white. Using the Frame tool yields an image of the same physical dimensions as the original document (assuming you have not reduced or enlarged).

  • Page 119: Framing 1-Sided Documents

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Framing 1-sided documents To Frame 1-sided documents: Place the 1-sided document into the scanner, either on the document glass or in the document feeder, and adjust settings as needed on the Basic Features tab.

  • Page 120: Framing Bound, Head To Toe Documents

    4. A d v a nc e d S c an n i ng 4- 3 0 Framing bound, head to toe documents To Frame bound, head-to-toe documents: On the Basic Features tab, choose Document glass-bound original. Place the original on the document glass as shown by the icon.

  • Page 121: Framing Bound Documents

    F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Framing bound documents To Frame bound documents: On the Basic Features tab, choose Document glass-bound original.

  • Page 122: Removing Hole Punch Marks

    4. A d v a nc e d S c an n i ng 4- 3 2 Removing hole punch marks To remove hole punch marks: NOTE: Use this procedure if the Hole Fill feature does not give satisfactory results. Place the document into the scanner, either on the document glass or in the document feeder, and adjust settings as needed on the Basic Features tab.

  • Page 123: Reduce/Enlarge

    4 . A d v an c e d S c an ni n g Reduce/Enlarge The Reduce/Enlarge tools scale the image to a smaller or larger size. The Reduce/Enlarge controls allow you to change the size of the image to fit specific dimensions or by a percentage. The amount by which you can reduce or enlarge the image depends on the scan resolution and the size of the original.

  • Page 124: Preview Window

    4. A d v a nc e d S c an n i ng Preview window 4- 3 4 The Preview window is used to adjust margins for cropping and framing, and for previewing adjustments to image quality prior to scanning.

  • Page 125: Using The Preview Window

    Using the Preview Window Changing the Zoom factor F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al When you click the Preview button, a representation of the scanned image appears in the Preview window.

  • Page 126: Previewing Both Sides Of A 2-Sided Document

    4. A d v a nc e d S c an n i ng Previewing both sides of a 2-sided document Adjusting the Crop/Frame bounding box 4- 3 6 When you preview a bound document on the Document Glass or a 2-sided document from the Document Feeder, the A/B toggle will become enabled at the top of the Preview pane.

  • Page 127: Using Interactive Preview (Single

    Using interactive preview (Single Page Mode) F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Single page mode allows you to scan a stack of documents, one at a time, from the document feeder.
  • Page 128 4. A d v a nc e d S c an n i ng 4- 3 8 If you do not want to scan the page, click Skip to delete the preview image and reject your changes. Click Preview to feed the next page through the scanner (unless you have Automatic Preview enabled).

  • Page 129: Job Ticket/Job Setup

    The job ticket options, also known as Job Setup or printer settings options, provide many printing and finishing options that are supported by Xerox Production Printers. These options vary by printer model and configuration at the time of installation. Depending on your digital press/printer, the available job ticket options will vary.

  • Page 130: Accessing The Job Ticket

    5. J o b Ti c k e t/ J ob S e tu p Accessing the job ticket From Scan and Print: 5- 2 You can access the job ticket options one of three ways: • From the Scan and Print application or •...
  • Page 131 5 . J ob Ti c k et /J o b S e tu p The Job Setup dialog displays. KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.
  • Page 132 5. J o b Ti c k e t/ J ob S e tu p ...Or you can access it from Production Printer Settings: 5- 4 Select the Create Job Ticket button. The Job Setup dialog displays. KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
  • Page 133 5 . J ob Ti c k et /J o b S e tu p ...Or you can access it from Select the Job Setup button. Quick Print: The Job Setup dialog displays. KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.

  • Page 134: Job Setup Tabs

    5. J o b Ti c k e t/ J ob S e tu p Job Setup tabs Imaging/Job Setup tab Copies: Specify which pages to print: 5- 6 The Job Setup/Job Ticket dialog box contains the following tabs: • Imaging/Job Setup •...
  • Page 135 Job Type: F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Select the specific job type from the drop-down list. There are three primary job types, some with subtypes: •...
  • Page 136 5. J o b Ti c k e t/ J ob S e tu p 5- 8 – 2-Up flip right: Prints the same page twice, side by side, on one side of a page, with the right-side image rotated 180 degrees. You can change the paper size, if necessary.
  • Page 137 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al – 8-Up: Prints the same page eight times on one side of a page. You can change the paper size, if necessary.
  • Page 138 5. J o b Ti c k e t/ J ob S e tu p Image descriptions: Image operations: 5- 1 0 Select the Orientation and Sides Imaged from their respective drop-down lists: • Select Portrait if the short sides are the top and bottom edges and the long sides are the right and left edges.
  • Page 139 Job setup: F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al From the Job setup area, make your desired selection for Collation, Output, and Finishing: •...

  • Page 140: Job Notes

    5. J o b Ti c k e t/ J ob S e tu p Job Notes 5- 1 2 NOTE: The available Job Notes fields depends on your digital press. You can create job notes for a specific job by typing in the Special Instructions area.

  • Page 141: Paper Stocks

    5 . J ob Ti c k et /J o b S e tu p Paper Stocks NOTE: The available paper stocks depend on your digital press. Select the desired Size and Stock type from their respective drop-down lists. Check the Printer Default check box to print to the default paper stock weight.

  • Page 142: Color/Image Quality

    5. J o b Ti c k e t/ J ob S e tu p Color/Image Quality 5- 1 4 The Color/Image Quality tab settings control how images and text are printed by the target production printer. These settings will vary depending on the selected production printer.

  • Page 143: Preferences

    Preferences F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al NOTE: The available Preferences options depend on your digital press. From this tab you can: •...

  • Page 144: More Options

    5. J o b Ti c k e t/ J ob S e tu p More Options 5- 1 6 Clicking the More Options button opens the Display Options dialog box. Clear the checkboxes next to the options you wish to hide in the associated tab dialog.

  • Page 145: Job Setup Buttons

    Job Setup buttons F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al On the bottom of the Job Setup dialog box are three buttons: Use these buttons for: •...
  • Page 146 5. J o b Ti c k e t/ J ob S e tu p 5- 1 8 F r ee F l o w S ca n ne r 66 5E O p er a to r M a nu a l...

  • Page 147: Quick Print

    8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment. Use the following procedure to print a single file. Select Start: Programs: Xerox FreeFlow Software: Quick Print.
  • Page 148 6. Q ui c k P r i n t 6- 2 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.
  • Page 149 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Specify the number of copies to be printed. If you do not want to print the entire document, deselect the All checkbox and select the sequence of pages to print: a.

  • Page 150: Printing A Job With Multiple Files

    6. Q ui c k P r i n t Printing a job with multiple files 6- 4 Select the file type you wish to print in the Show file type pull-down menu. Select the List multiple files to print checkbox. The Quick Print window expands to reveal the job list at the bottom of the screen.
  • Page 151 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Select the appropriate radio button: • Print as one job: Jobs are printed as one job. The default job ticket is applied, but can be modified by clicking the Job Setup button.

  • Page 152: Printing All The Files In A Selected Directory

    6. Q ui c k P r i n t Printing all the files in a selected directory 6- 6 To print all the files in a selected directory: Select the file type you wish to print in the Show file type pull- down menu.
  • Page 153 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al Click the Remove button to remove a selected job from the print list, or the Remove All button to clear the list. Select a printer from the Printers pull-down menu.
  • Page 154 6. Q ui c k P r i n t 6- 8 Select the appropriate radio button: a. Print as one job: Jobs are printed as one job. The default job ticket is applied, but can be modified by clicking the Job Setup button. b.

  • Page 155: File Manager

    What is File Manager? File Manager capabilities F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al File Manager This chapter discusses the File Manager application and provides instructions on how to copy, move, and delete objects or files.

  • Page 156: What Is Displayed In The File Manager Window

    7. F il e M a na g er What is displayed in the File Manager window? 7- 2 KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

  • Page 157: Icons

    Icons File Manager menus F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al File Manager uses the following icons to represent drives, directories, and file types. •...

  • Page 158: File Menu

    7. F il e M a na g er File menu 7- 4 This menu contains of the following: • Move: Allows you to move a file or directory. • Copy: Allows you to copy a file or directory. • Delete: Allows you to delete a file or directory.

  • Page 159: Network Menu

    Network menu Volume menu F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al This menu contains the following: • Map Network Drive: Opens the Map Network Drive dialog box, which allows you to connect to shared directories on the network.

  • Page 160: Tree Menu

    7. F il e M a na g er Tree menu View menu 7- 6 This menu contains the following: • Expand One Level: Displays one level of subdirectories for the selected drive or directory in the directory tree window. You can use the + shortcut key to perform this operation on the selected drive or directory.

  • Page 161: Options Menu

    Options menu F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al • Arrange object icons: Allows you to sort objects in the active directory by name, by type, by size, by date, or by specified attribute.

  • Page 162: Window Menu

    7. F il e M a na g er Window menu Help menu 7- 8 This menu contains the following: • New Window: Opens an additional window in File Manager. • Cascade: Displays the window(s) in a cascade pattern. • Tile Horizontally: Displays the window(s) horizontally.

  • Page 163: Using File Manager Help

    Using File Manager Help F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al The online Help provides in depth, step-by-step instructions for using the various FIle Manager features and functions, including: •...
  • Page 164 7. F il e M a na g er 7- 1 0 • Working with files: This includes information and instructions for: – Selecting a file or group of files – Canceling selected files – Copying a file – Moving a file –...
  • Page 165 F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al To access and use the online Help for File Manager, perform the following steps: From Windows Start: Programs, select Xerox FreeFlow Software: File Manager. The File Manage application opens: From the Help drop-down list, select Help Topics.
  • Page 166 7. F il e M a na g er 7- 1 2 The Help dialog is displayed. Select the desired Help topic. When finished, close the Help dialog box by selecting (Close) in the title bar. F r ee F l o w S ca n ne r 66 5E O p er a to r M a nu a l...

  • Page 167: Security Certification

    Security Certification If your site requires a high security communication and you are connected to a DocuSP color server, you will need to implement the client-side secured FTP and/or Secure IPP security certificate in order to communicate with the DocuSP 4.x/5.x color server. This is discussed in detail in the System Adminstration Guide, Chapter 6, “Installing a security certificate”...
  • Page 168 8. S e c u r it y C er ti fi c a ti o n 8- 2 Do c u Co l or 8 00 0 /7 00 0 O pe r a to r M a nu a l...

  • Page 169: Hints And Tips

    Page feed direction and image orientation Definition of portrait and landscape Landscape Portrait Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l Hints and tips This chapter provides hints and tips to help you work more efficiently with the FreeFlow Scanner software.

  • Page 170: Definition Of Sef And Lef

    9. H i nts a nd ti ps Definition of SEF and LEF Guide to choosing an Original Type for your scan 9- 2 SEF (short edge feed) refers to the shorter edge of a document as the first edge to contact the Document Feeder rolls; for example, the 8.5 inch side of an 8.5 x 11 inch document.

  • Page 171: Guide To Choosing A Media Type

    Guide to choosing a Media Type Understanding Resolution Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l Use the following table to help you choose the best Media Type (Advanced Scanning) for your original documents: If your original is: A continuous tone image developed on...

  • Page 172: The Two Faces Of Resolution

    9. H i nts a nd ti ps The two faces of resolution The difference between pixel count resolution & embedded resolution 9- 4 The key to successfully editing, scanning, and printing images lies in understanding how pixels transform into inches and vice versa. Resolution is the interpreter between the physical world of inches and the digital world of pixels.

  • Page 173: What Is The Difference Between Ppi And Dpi

    What is the difference between ppi and dpi? What resolution should I use to scan an image? Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l The term ppi (pixels per inch) originated in the world of computers, and dpi (dots per inch) in the world or printing, but today they are often used interchangeably.

  • Page 174: What Embedded Resolution Should I Use To Print

    9. H i nts a nd ti ps What embedded resolution should I use to print an image? 9- 6 NOTE: Keep in mind that as you increase your scanning resolution you create larger files that might be inordinately large for e-mailing or web publishing.

  • Page 175: How Do I Calculate What Resolution I Need To Print A 4"X6" Image

    How do I calculate what resolution I need to print a 4"x6" image? What is printer resolution and do I need to worry about it? Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l You can use the simple resolution formula to calculate the embedded resolution you need for any given output.

  • Page 176: Black And White Scanning Mode

    9. H i nts a nd ti ps Black and white scanning mode 9- 8 To obtain a quality print, your image resolution should be slightly higher than the printer's given LPI. To calculate this ideal resolution, multiply the LPI by about 1.5 to obtain the ideal pixel per inch (ppi) figure for your image.

  • Page 177: Using Scan Tickets

    Using scan tickets Using custom page sizes Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l Scan tickets are a powerful feature of the scanner software. They allow you to store all the settings for common or complex scan jobs (including Image Quality Windows and Custom Page Sizes) so that you can quickly reload the settings instead of manually...

  • Page 178: Using Custom Defaults

    9. H i nts a nd ti ps Using custom defaults Special image processing needs Scan in Black and White for fastest throughput Be sure Hole Fill is enabled before using Interactive Preview 9- 1 0 When the scanner software (Advanced Scanning) is launched, default settings such as page size, scan resolution, etc.

  • Page 179: 10. Technical Data

    Automatic Document Feeder (ADF) Maximum paper dimensions Minimum paper dimensions Throughput Paper Capacity Color spaces & resolutions supported Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l 10.

  • Page 180: Scanner

    10 . Te c hn i c al da ta Scanner Platen size Color spaces & resolutions supported Input document types Optional accessories Foot switch 6-meter SCSI cable 10 - 2 12 x 18 inches (304.8 mm x 457.2 mm) scanning area •...

  • Page 181: 11. Maintenance

    11. Maintenance This chapter provides maintenance information and instructions for the various scanner components. Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l 11-1...

  • Page 182: Maintenance Intervals

    11 . M ai n te na n c e Maintenance intervals Preventive maintenance intervals Component Air Filter Feed and Retard Rollers Automatic Document Feeder Document Glass Constant Velocity Transport (CVT) 11 - 2 The scanner requires minimal maintenance by the operator. However, it is essential that you perform these tasks when indicated to ensure reliable operation and maximum product life.

  • Page 183: Contacting Xerox

    Internet: Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l Before contacting Xerox for a service problem, perform the following steps: Also refer to the Online Help for additional information and step- by-step instructions.

  • Page 184: Spare Parts And Supplies

    11 - 4 Part name ADF Feed Roller Assembly Air Filter Kit Xerox Platen Glass Cleaner Do c u Co l or 8 00 0 /7 00 0 O pe r a to r M a nu a l Part number 600K89591...

  • Page 185: 12. Troubleshooting

    Image quality problems Do c u Co lo r 80 0 0/ 70 0 0 O p er a to r Ma n ua l 12. Troubleshooting This chapter directs you to basic troubleshooting information. This troubleshooting information is found in the online Help (Advanced Scanning/Help menu/Troubleshooting).

  • Page 186: Clearing Paper Jams And Misfeeds

    12 . Tr o u bl e s ho o ti ng Clearing paper jams and misfeeds 12 - 2 The online Help provides specific step-by-step procedures for clearing paper jams and misfeeds from the scanner. You can access this information by opening the Advanced Scanning feature (click on the Advanced Scanning button from the Scan and Print dialog box).
  • Page 188 701P44148...

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