Page 1 Operating Instructions User Guide Guide to the Machine Getting Started Using the Printer Function Using the Copier Function Using the Scanner Function Using the Fax Function Configuring the Machine Using the Control Panel Configuring the Machine Using Web Image Monitor Troubleshooting 10 Maintenance 11 Appendix...
Page 3: Table Of Contents
TABLE OF CONTENTS 1. Guide to the Machine Introduction...............................11 Trademarks..............................11 Disclaimer..............................13 Manuals for This Machine..........................14 Model-Specific Information..........................15 List of Option..............................17 How to Read This Manual..........................18 Symbols................................18 Notes................................18 About IP Address............................18 Using Manuals..............................19 Installing Manuals on Your Computer.......................19 Opening Manuals............................20 Removing Manuals from Your Computer....................21 Feature Highlights............................22 Using the Machine as a Printer........................22 Using the Machine as a Copier........................24...
Page 4 Multi-access..............................62 Connecting the Machine..........................67 Connecting with a Computer Using a USB Cable..................67 Connecting with a Digital Camera Using a USB Cable................68 Connecting with a Network Cable......................69 Connecting to a Telephone Line.........................71 Configuring the Machine..........................74 Configuring the IPv4 Address Settings.......................74 Configuring the IPv6 Address Settings.......................76 Configuring Telephone Network Settings....................79 Sharing the Printer on a Network........................82 Installing Option...............................83...
Page 5 3. Using the Printer Function Configuring Option and Paper Settings.......................135 Windows..............................135 Mac OS X 10.3............................136 Mac OS X 10.4............................136 Mac OS X 10.5/10.6..........................136 Accessing the Printer Properties........................138 Accessing the Printer Properties from the [Printers and Faxes] Window..........138 Accessing the Printer Properties from an Application................138 Basic Operation in Printer Mode........................140 If a Paper Mismatch Occurs........................140 Canceling a Print Job..........................141...
Page 6 Copying Both Sides of an ID Card onto One Side of Paper..............166 Making 2-sided Copies..........................169 Specifying Scan Settings..........................172 Adjusting Image Density...........................172 Selecting the Document Type According to Original................173 5. Using the Scanner Function The Screen in Scanner Mode........................175 Registering Scan Destinations........................177 Modifying Scan Destinations........................182 Deleting Scan Destinations........................183 Scanning Using the Control Panel........................184...
Page 7 Configuring Transmission Settings......................234 Receiving a Fax..............................237 Selecting Reception Mode........................237 Receiving an Internet Fax..........................240 Forwarding or Storing Faxes in Memory....................241 Printing Out Faxes Stored in Memory......................244 Receiving or Rejecting Faxes from Special Senders................245 7. Configuring the Machine Using the Control Panel Basic Operation Using the Menu Screen....................247 Menu Chart..............................249 Copy Settings..............................253...
Page 8 Types of Report............................287 Reading the Configuration Page......................288 Reading the Fax Journal...........................291 Reading the TX/RX Standby File List......................292 Reading the Scanner Journal........................293 Administrator Settings............................295 Changing Administrator Settings......................295 Administrator Setting Parameters......................295 Printer Feature Settings..........................300 Changing Printer Feature Settings......................300 Printer Feature Setting Parameters......................300 8.
Page 9 Configuring the IPv6 Settings........................329 Configuring the Network Application Settings..................330 Configuring the DNS Settings........................331 Configuring the Auto E-mail Notification Settings..................332 Configuring the SNMP Settings.......................333 Configuring the SMTP Settings.........................335 Configuring the POP3 Settings.........................336 Configuring the Internet Fax Settings.......................337 Configuring the IPsec Settings........................339 Configuring the IPsec Global Settings.....................339 Configuring the IPsec Policy........................340 Printing Lists/Reports.............................345...
Page 10 Fax Problems..............................377 Error and Status Messages on the Screen....................383 Replacing Print Cartridges..........................393 Replacing the Waste Toner Bottle........................399 10. Maintenance Cleaning.................................405 Cautions to Take When Cleaning......................405 Cleaning the Toner Density Sensor......................406 Cleaning the Friction Pad and Paper Feed Roller...................408 Cleaning the Registration Roller and Paper Tray..................410 Cleaning the Exposure Glass........................414 Cleaning the Auto Document Feeder.......................414 Moving the Machine.............................415...
Page 11 Specifications of the Machine........................433 General Function Specifications......................433 Printer Function Specifications........................435 Copier Function Specifications.........................435 Scanner Function Specifications.......................436 Fax Function Specifications........................438 Specifications of Options..........................441 Paper Feed Unit TK1010..........................441 Electromagnetic Interference........................442 Copyright Information about Installed Applications...................443 expat................................443 JPEG LIBRARY............................443 INDEX ................................445...
Page 13: Guide To The Machine
1. Guide to the Machine This chapter provides basic information about the product and this manual. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Page 14 1. Guide to the Machine • The product names of Windows Vista are as follows: ® ® Microsoft Windows Vista Ultimate ® ® Microsoft Windows Vista Business ® ® Microsoft Windows Vista Home Premium ® ® Microsoft Windows Vista Home Basic ®...
Page 15: Disclaimer
Introduction ® ® Microsoft Windows Server 2008 R2 Foundation ® ® Microsoft Windows Server 2008 R2 Standard ® ® Microsoft Windows Server 2008 R2 Enterprise ® ® Microsoft Windows Server 2008 R2 Datacenter ® ® Microsoft Windows Server 2008 R2 for Itanium-based Systems ®...
Page 16: Manuals For This Machine
1. Guide to the Machine Manuals for This Machine Several manuals are provided with this machine. Select the manual that contains the information you require. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 17: Model-Specific Information
Model-Specific Information Model-Specific Information This section explains how you can identify the model type and region of your machine. This machine comes in two models which vary in printer drivers they support. Check the label of the printer driver CD-ROM for the supported printer driver. When describing procedures that are model-specific, this manual refers to the different machine models as Type 1 or Type 2.
Page 18 1. Guide to the Machine • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.
Page 19: List Of Option
List of Option List of Option This section provides a list of option for this machine, and how it is referred to as in this manual. Option List Referred to as Paper Feed Unit TK1010 Paper feed unit • For details about the specifications of this option, see p.441 "Specifications of Options".
Page 20: How To Read This Manual
1. Guide to the Machine How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 21: Using Manuals
Using Manuals Using Manuals Be sure to read this section before any other part of this manual. • This manual uses procedures based on Windows XP as an example, unless otherwise specified. Procedures and screens might vary depending on the operating system you are using. Installing Manuals on Your Computer The manual CD-ROM provided with the machine contains manuals in HTML format and PDF.
Page 22: Opening Manuals
1. Guide to the Machine • If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from the CD-ROM root directory. Opening Manuals This section describes how to open the manuals.
Page 23: Removing Manuals From Your Computer
Using Manuals Insert the manual CD-ROM into the CD-ROM drive. If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the CD-ROM root directory. Select a language for the interface and a product, and then click [OK]. Click [Read HTML manuals] or [Read PDF manuals], and then select the manual you want to read.
Page 24: Feature Highlights
1. Guide to the Machine Feature Highlights This section provides information about basic usage and some useful functions of the machine. • Certain functions require special machine configuration. • The Type 2 model is compatible with certain other network environments and operating systems in addition to Windows and Mac OS X.
Page 25 Feature Highlights CES132 Preparation for printing via a network To use this machine as a printer via network connection: 1. Connect the machine to a network. For details, see p.69 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address. For details, see p.74 "Configuring the Machine".
Page 26: Using The Machine As A Copier
1. Guide to the Machine Printing confidential documents 1. Use the printer driver to send a print job as a Locked Print file from a computer. For details, see p.143 "Storing a Locked Print file". 2. Enter the password using the control panel to print the file. For details, see p.144 "Printing a Locked Print file".
Page 27 Feature Highlights CES103 Preparation for making enlarged or reduced copies To always enlarge or reduce copies: 1. Configure the machine's default [Reduce/Enlarge] setting. For details, see p.253 "Copy Settings". To use this function for the current job only: 1. Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.162 "Making Enlarged or Reduced Copies".
Page 28 1. Guide to the Machine 1. Configure the machine's default [Reduce/Enlarge] setting. For details, see p.253 "Copy Settings". To use this function for the current job only: 1. Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.164 "Copying Two or Four Pages onto One Sheet".
Page 29: Using The Machine As A Scanner
Feature Highlights CES124 Change the machine's default setting to apply 2-sided copying. Preparation for making 2-sided copies 1. Configure the [2 Sided Copy] setting under copy settings For details, see p.169 "Making 2-sided Copies". Sorting the output paper When making multiple copies of multiple pages, you can configure the machine to sort the output pages into sets.
Page 30 1. Guide to the Machine TWAIN scanning is available with both USB and network connections. Scanning using the control panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
Page 31 Feature Highlights 2. Specify the network settings, such as the machine's IP address. For details, see p.74 "Configuring the Machine". 3. Install the scanner driver on the computer. For details, see the instructions provided on the driver CD-ROM. 4. If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager.
Page 32 1. Guide to the Machine CES187 Preparation for sending scanned files to an FTP server 1. Connect the machine to the network. For details, see p.69 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address. For details, see p.74 "Configuring the Machine".
Page 33: Using The Machine As A Fax Machine
Feature Highlights 4. Register the destinations to the Address Book using Web Image Monitor. For details, see p.177 "Registering Scan Destinations". Sending scanned files to a USB flash disk You can send and store scanned files on a USB flash disk using the control panel. CES198 Preparation for sending scanned files to a USB flash disk 1.
Page 34 1. Guide to the Machine 3. Configure the time and date. For details, see p.201 "Setting the Date and Time". 4. Register the destinations to the Address Book using the control panel or Web Image Monitor. For details, see p.203 "Registering Fax Destinations". •...
Page 35 Feature Highlights CES191 Preparation for sending faxes from a computer connected via USB 1. Connect the machine to a computer using a USB cable. For details, see p.67 "Connecting with a Computer Using a USB Cable". 2. Install the LAN-Fax driver on the computer. For details, see the instructions provided on the driver CD-ROM.
Page 36: Guide To Components
1. Guide to the Machine Guide to Components This section lists the names and functions of the parts of this machine. Exterior: Front View CES151 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2.
Page 37: Exterior: Rear View
Guide to Components 8. Tray 2 (option) This tray can hold up to 500 sheets of plain paper. 9. Bypass Tray Load paper here sheet by sheet. 10. Control Panel Contains a screen and keys for machine control. 11. USB Flash Disk Port Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing.
Page 38 1. Guide to the Machine 6. External Telephone Connector For connecting an external telephone. 7. USB Port For connecting the machine to a computer using a USB cable. 8. Ethernet Port For connecting the machine to the network using a network interface cable. 9.
Page 39: Interior
Guide to Components CES118 Interior CES133 1. Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared. 2.
Page 40: Control Panel
1. Guide to the Machine Control Panel This section describes the names and usage of the parts of the control panel. • The actual control panel may look different from the illustration below, depending on the country of use. • If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost.
Page 41 Guide to Components • Fax mode: select Standard, Detail, or Photo. 6. [User Tools] key Press to display the menu for configuring the machine's system settings. 7. [Copy] key Press to switch to copier mode. The key stays lit while the machine is in copier mode. 8.
Page 42 1. Guide to the Machine • Scanner mode: select from 5 levels of density. • Fax mode: select from 3 levels of density. 21. [Reduce/Enlarge] key • Copier mode: press to specify the reduction or enlargement ratio for the current job. •...
Page 43 Guide to Components • For details about what to do when the Alert indicator is flashing or lit, see p.383 "Error and Status Messages on the Screen". • For details about what to do when the Fax Received indicator is flashing or lit, see p.244 "Printing Out Faxes Stored in Memory".
Page 44 1. Guide to the Machine...
Page 45: Getting Started
2. Getting Started This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper. Installing the Machine This section describes steps required to install the machine and prepare it for use. Where to Put the Machine The machine’s location should be carefully chosen because environmental conditions greatly affect its performance.
Page 46 2. Getting Started • Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.
Page 47 Installing the Machine CES195 Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: CER119 • White area: Permissible Range • Blue area: Recommended Range Environments to Avoid • Areas exposed to direct sunlight or strong light •...
Page 48: Unpacking
2. Getting Started • Areas directly exposed to radiant heat from heaters • Locations near air conditioners, heaters, or humidifiers • Locations near other electronic equipment • Locations subject to frequent strong vibration Ventilation When you use this machine in a confined space without good ventilation for a long time or print large quantities, you might detect an odd smell.
Page 49 Installing the Machine • If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine.
Page 50 2. Getting Started • If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.
Page 51 Installing the Machine • Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below. CES032 Remove the plastic bag. Lift the machine with another person using the inset grips on both sides of the machine. CES052 Remove the protective materials attached on the machine's exterior.
Page 52 2. Getting Started Open the ADF cover. CES048 Move the lever slightly to the machine rear, and then pull it up to unlock the paper feed roller. CES039 Lift the paper feed roller slightly to remove it. CES050...
Page 53 Installing the Machine Pull the protective sheet to remove it. CES047 With the roller part facing downwards, insert the tip of the paper feed roller into the opening of the ADF. CES042 Return the paper feed roller to its original position. CES051...
Page 54 2. Getting Started Lower the lever until it clicks into place. CES116 Close the ADF cover. CES049 Pull the opening lever on the front cover, and then carefully lower the front cover. CES147...
Page 55 Installing the Machine Pull the tapes gently upward and remove them from the machine at the same time. CES162 Pull up the fusing unit levers. CES258 Using both hands, carefully push up the front cover until it closes. CES260 Pull up the top cover open lever, and then open the top cover carefully. Make sure that the ADF is closed.
Page 56 2. Getting Started CES261 Remove the protection tapes. CES149 Lift out print cartridges and shake them from side to side. The black print cartridge comes with a protection sheet that you must remove before shaking. Carefully lift out the print cartridge vertically, holding its center. CES158 Place the black print cartridge on a flat surface and remove the protection sheet before shaking.
Page 57 Installing the Machine CES031 Shake each print cartridge from side to side five or six times. CER101 Check the toner color and corresponding location, and then carefully insert the print cartridge vertically. CES159...
Page 58: Turning The Power On
2. Getting Started Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. CES140 Apply the indicated sticker as in the illustration below. CES259 Turning the Power on This section describes how to turn on the machine.
Page 59 Installing the Machine • Do not use extension cords. Doing so could result in fire or electric shock. • Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock.
Page 60 2. Getting Started Plug in the power cord. CES066 Insert the plug of the power cord into the wall socket securely. Turn the power switch to ” On”. CES065 The Power indicator lights up, and then the [Copy] key on the control panel lights up. •...
Page 61: Initial Setup
Installing the Machine • For details about [Function Priority], see p.295 "Administrator Settings". Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section describes how to complete the Initial Setup. •...
Page 62: Changing Operation Modes
2. Getting Started • For details about entering characters, see p.127 "Entering Characters". • For details about [Admin. Tools], see p.295 "Administrator Settings". • For details about [Print Fax Header], see p.262 "Fax Transmission Settings". Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Copier mode Press the [Copy] key to activate copier mode.
Page 63: Saving Energy
Installing the Machine CES176 Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin.
Page 64: Multi-Access
2. Getting Started • If the machine is in Energy Saver mode 2 for 24 hours continuously, the machine automatically returns to normal state and performs self-maintenance. • For details about Energy Saver modes, see p.295 "Administrator Settings". Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time.
Page 65 Installing the Machine Current job Job that you want to execute simultaneously • Scanning • Fax memory reception • Fax memory transmission • Fax immediate transmission Printing • Scanning a fax into the machine's memory before transmission • Internet Fax reception (no printing) •...
Page 66 2. Getting Started Current job Job that you want to execute simultaneously • Printing Scanning a fax into the machine's memory before • Printing a fax received in the machine's memory transmission • Internet Fax reception • Printing Fax immediate transmission (scanning an original and •...
Page 67 Installing the Machine Current job Job that you want to execute simultaneously • Printing • Fax memory reception • Fax memory transmission • Fax immediate printing Internet Fax transmission • Printing a fax received in the machine's memory • Internet Fax reception •...
Page 68 2. Getting Started *5 Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when printing from the PostScript 3 printer driver. *6 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass.
Page 69: Connecting The Machine
Connecting the Machine Connecting the Machine This section describes connecting the machine to a computer and a telephone line. Connecting with a Computer Using a USB Cable • USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using.
Page 70: Connecting With A Digital Camera Using A Usb Cable
2. Getting Started Attach the cable cover. CES094 • For details about installing printer drivers for USB connection, see the instructions provided on the driver CD-ROM. Connecting with a Digital Camera Using a USB Cable This machine supports direct printing, which allows you to print images taken with a digital camera by connecting the camera directly to the machine.
Page 71: Connecting With A Network Cable
Connecting the Machine When a digital camera is not connected to the machine, store the USB cable in a location where it will not be damaged. • For details about the printing method, see p.149 "PictBridge Printing". • Make sure to close the cover of the USB flash disk port after use. Connecting with a Network Cable Follow the procedure below to connect the machine to a computer through a network.
Page 72 2. Getting Started Connect the Ethernet cable to the Ethernet port. CES093 Connect the other end of the cable to the network (e.g., a network hub). Attach the cable cover. CES094 • For details about network environment settings, see p.74 "Configuring the Machine". •...
Page 73: Connecting To A Telephone Line
Connecting the Machine Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN) directly or through a private branch exchange (PBX). Also, you can connect an external telephone to use the same telephone line for voice calls. •...
Page 74 2. Getting Started Connect a telephone line cord to LINE. CES041 If using an external telephone, connect the telephone to TEL. CES040 Pass the telephone line cord through the opening in the cable cover. CES045...
Page 75 Connecting the Machine Hook the tabs of the cable cover into the openings of the machine. CES046 Attach the cable cover in place. CES094 • After connecting the machine to the telephone line, configure the telephone network settings and fax reception mode. •...
Page 76: Configuring The Machine
2. Getting Started Configuring the Machine This section describes configuring the settings required to use the machine on a network and as a fax machine. Configuring the IPv4 Address Settings The procedure for configuring network settings differs depending on whether IPv4 address information is assigned automatically by the network (DHCP), or manually.
Page 77 Configuring the Machine • You can press the [Escape] key to exit to the previous level of the menu tree. • A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock]. • If your network environment requires a specific transmission speed that is not automatically detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings].
Page 78: Configuring The Ipv6 Address Settings
2. Getting Started Enter the machine’s IPv4 address using the number keys, and then press the [OK] key. Press the [ ] [ ] keys to move between fields. Press the [ ] [ ] keys to select [Subnet Mask], and then press the [OK] key. The current subnet mask is shown.
Page 79 Configuring the Machine Setting the machine to receive an IPv6 address automatically • A DHCP server is required on the network for the machine to receive an IPv6 address automatically. Press the [User Tools] key. CES184 Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 80 2. Getting Started Assigning the machine's IPv6 address manually • The IPv6 address assigned to the machine must not be used by any other device on the same network. Press the [User Tools] key. CES184 Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 81: Configuring Telephone Network Settings
Configuring the Machine • For details about turning the machine on and off, see p.56 "Turning the Power on". • For details about printing configuration page, see p.287 "Printing the Configuration Page". • For details about [Admin. Tools Lock], see p.295 "Administrator Settings". Configuring Telephone Network Settings Selecting the telephone line type Select the telephone line type according to your telephone line service.
Page 82 2. Getting Started Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). Press the [User Tools] key. CES184 Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 83 Configuring the Machine Press the [User Tools] key. CES184 Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 84: Sharing The Printer On A Network
2. Getting Started Sharing the Printer on a Network This section describes how to configure this machine as a Windows network printer. The network printer is configured to enable network clients to use it. • To change printer properties, you must have Manage Printers permission (Full Control access authentication under Windows Vista/7).
Page 85: Installing Option
Installing Option Installing Option This section describes how to install the optional paper feed unit. Installing the Paper Feed Unit (Tray 2) • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. •...
Page 86 2. Getting Started Check that the package contains paper feed unit. CER004 Turn off the power, and then unplug the machine's power cord from the wall outlet. Remove the adhesive tape from the optional paper feed unit. CER023 Lift using the inset grips on both sides of the machine. CES052...
Page 87 Installing Option There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them. CER005 After installing the option, print the configuration page to confirm the installation. If it is installed properly, “Tray 2”...
Page 88: Paper And Other Media
2. Getting Started Paper and Other Media This section describes supported and unsupported paper, paper precautions, details of each paper type and the printable area. • All paper must be set vertically, regardless of the paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray.
Page 89 Paper and Other Media Tray 1 Type Size Weight Capacity Thin paper 60 to 160 g/m Plain paper B5 JIS (16 to 43 lb.) (80 g/m , 20 lb.) Middle thick paper Thick paper 1, 2 B6 JIS Recycled paper Color paper Legal (8 "...
Page 90 2. Getting Started Tray 2 (option) Type Size Weight Capacity Thin paper 60 to 105 g/m Plain paper Letter (8 " × 11 ") (16 to 28 lb.) (80 g/m , 20 lb.) Middle thick paper Thick paper 1 Recycled paper Color paper Preprinted paper Prepunched paper...
Page 91 Paper and Other Media Bypass tray Type Size Weight Capacity Thin paper 60 to 160 g/m Plain paper B5 JIS (16 to 43 lb.) Middle thick paper Thick paper 1, 2 B6 JIS Recycled paper Color paper Legal (8 " × 14 ") Prepunched paper Letter (8 "...
Page 92: Specifications Of Paper Types
2. Getting Started Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling, make sure printed sheets have fully dried.
Page 93 Paper and Other Media Thin paper Item Description Paper thickness 60 to 65g/m2 (16 to 17 lb.) Supported paper tray Any input tray can be used. Duplex supported size A4, B5 JIS, Legal (8 " × 14 "), Letter (8 "...
Page 94 2. Getting Started Item Description Duplex supported size A4, B5 JIS, Legal (8 " × 14 "), Letter (8 " × 11 "), Executive (7 " × 10 "), 8 " × 13 ", 8 " × 13 ", Folio (8 "...
Page 95 Paper and Other Media Item Description Duplex supported size A4, B5 JIS, Legal (8 " × 14 "), Letter (8 " × 11 "), Executive (7 " × 10 "), 8 " × 13 ", 8 " × 13 ", Folio (8 "...
Page 96 2. Getting Started Item Description Notes • The number of sheets that can be printed in one minute is approximately half that of middle thick paper. • Avoid using adhesive label paper on which glue is exposed. Glue may stick to the inner parts of the machine, which can cause paper feed problems, deterioration in print quality, or premature wear of the print cartridge's photo conductor unit.
Page 97 Paper and Other Media • Fan envelopes, and then align their edges before loading. CER108 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck together. If they are stuck together, separate them.
Page 98: Unsupported Types Of Paper
2. Getting Started • You may not be able to perform duplex printing on 8 " × 13 ", 8 " × 13 ", Folio (8 " × 13 "), or 16K (195 mm × 267 mm) size paper in the following cases: •...
Page 99: Paper Storage Precautions
Paper and Other Media Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: • Avoid storing paper in areas that are excessively cold, hot, humid, or dry. •...
Page 100 2. Getting Started Envelope CER117 1. Print area 2. Feed direction 3. Approximately 10 mm (0.39 inches) 4. Approximately 15 mm (0.59 inches) • The print area may vary depending on the paper size, printer language and printer driver settings. •...
Page 101: Loading Paper
Loading Paper Loading Paper This describes how to load paper into the paper tray and bypass tray. • Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury. • When loading paper, take care not to trap or injure your fingers. Loading Paper in Tray 1 The following example explains loading procedure for the standard paper tray (Tray 1).
Page 102 2. Getting Started Place the tray on a flat surface. Push the metal plate down until it clicks into place to lock. CER031 Pinch the clip on the side paper guide and slide it to match the standard size. CER032 CER082 When loading custom size paper, position the paper guide slightly wider than the actual paper size.
Page 103 Loading Paper Pinch the front end paper guide and slide it inward to match the standard size. CER034 CER113 When loading custom size paper, position the paper guide slightly wider than the actual paper size. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 104 2. Getting Started CER083 Check there are no gaps between the paper and the paper guides; both side and front end paper guides. CER076 If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly.
Page 105 Loading Paper Carefully push tray 1 straight into the machine. CES062 To avoid paper jams, make sure the tray is securely inserted. • The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside the tray to confirm the upper limit.
Page 106 2. Getting Started Remove the rear cover using a coin. CES123 Pull out tray 1 carefully with both hands. CES059 Place the tray on a flat surface. Push the metal plate down until it clicks into place to lock. CER031...
Page 107 Loading Paper Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops (you will hear a click). CER084 After extension, make sure the arrows on the extender and tray are aligned. CER085 Pinch the clip on the side paper guide, and then slide it to match the paper size. CER102...
Page 108 2. Getting Started CER082 Pinch the front end paper guide and slide it inward to match the Legal paper size. CER104 CER235 Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 109 Loading Paper CER103 Slide the guides inward until they are flush against the paper's sides. Make sure the paper is not stacked higher than the projection on the side paper guides. CER083 Check there are no gaps between the paper and the paper guides; both side and front end paper guides.
Page 110: Loading Paper In Tray 2
2. Getting Started CER106 Carefully push tray 1 straight into the machine. CES062 To avoid paper jams, make sure the tray is securely inserted. • To reinsert the extender, you might have to push it with moderate force. • The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside the tray to confirm the upper limit.
Page 111 Loading Paper • Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on paper other than envelopes. •...
Page 112 2. Getting Started Pinch the clips on the side paper guide, and then adjust the guide to the paper size. CER072 Pinch the clip on the end paper guide and align the arrow with the paper size. CER086 Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 113: Loading Paper In The Bypass Tray
Loading Paper Lift and slide the tray, then push it all the way in. CER074 To avoid paper jams, make sure the tray is securely inserted. • The upper limit differs depending on paper type; thin paper or thick paper. Check the engraved line inside the tray to confirm the upper limit.
Page 114 2. Getting Started • You cannot load paper into the bypass tray while the machine is in Energy Saver mode. If the machine is in Energy Saver mode, press the [Copy] key to recover from Energy Saver mode. Insert the top edge of the paper into the machine. CES134 Adjust the paper guides to the paper size.
Page 115: Loading Envelopes
Loading Paper • For details about supported types of paper, see p.86 "Paper and Other Media". • For details about specifying the paper type and size, see p.118 "Specifying Paper Type and Paper Size". Loading Envelopes • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface).
Page 116 2. Getting Started Lower the fusing unit levers. CES257 Using both hands, carefully push up the front cover until it closes. CES142 Loading envelopes in tray 1 • Avoid using self-adhesive envelopes. They may cause machine malfunctions. • Check there is no air in the envelopes before loading. •...
Page 117 Loading Paper Pull out tray 1 carefully with both hands. CES059 Place the tray on a flat surface. Take out paper from Tray 1. Push the metal plate down until it clicks into place to lock. CER031 Pinch the clip on the side paper guide, and then adjust the guides to the envelope. CER032 Pinch the clip on the front end paper guide to match the envelope size.
Page 118 2. Getting Started Set the envelopes in Tray 1 with the printing side facing up. CER111 Make sure envelopes are not stacked higher than the upper limit (lower line) mark inside the tray. CER050 Carefully push Tray 1 straight into the machine. CER051 To avoid paper jams, make sure the tray is securely inserted.
Page 119 Loading Paper • For details about paper types supported by the machine, see p.86 "Paper and Other Media". • For details about the paper settings, see p.118 "Specifying Paper Type and Paper Size". Loading envelopes in the bypass tray • Avoid using self-adhesive envelopes. They may cause machine malfunctions. •...
Page 120: Specifying Paper Type And Paper Size
2. Getting Started Adjust the paper guides to the envelope size. CES203 Support the envelope with both hands, and insert it carefully until it stops. CES204 After the envelope is inserted until it stops, the envelope will be automatically fed into the machine a little.
Page 121 Loading Paper • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help. • For prints from the bypass tray, you can select to print according to either the printer driver settings or the control panel settings with [Bypass Tray Priority] under system settings.
Page 122 2. Getting Started Specifying the standard paper size This section describes how to specify the standard paper size. Press the [User Tools] key. CES184 Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key.
Page 123 Loading Paper Press the [User Tools] key. CES184 Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press the [OK] key.
Page 124: Placing Originals
2. Getting Started Placing Originals This section describes the types of originals you can set and how to place them. About Originals This section describes the types of originals that can be placed and the parts of the original that are unscannable.
Page 125 Placing Originals • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned.
Page 126: Placing Originals
2. Getting Started In copier mode In scanner mode In fax mode Left 3 mm 0 mm 1 mm (Letter, Legal) 0 mm (other sizes) Bottom 3 mm 2 mm 2 mm Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. •...
Page 127 Placing Originals Place the original face down on the exposure glass. The original should be aligned to the rear left corner. CES070 Lower the ADF. Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF cannot be lowered completely.
Page 128 2. Getting Started Place the aligned originals face up in the ADF. The last page should be on the bottom. CES200 • When placing originals longer than A4, pull out the ADF tray's extenders.
Page 129: Entering Characters
Entering Characters Entering Characters This section describes how to enter characters using the control panel when configuring the machine's settings. Use the keys as follows to enter characters. To enter a digit Press a number key. To delete a character Press the [ ] key.
Page 130 2. Getting Started • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.
Page 131: Restricting Machine Functions According To User
Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • This function is available for the Type 2 model only. •...
Page 132 2. Getting Started • Sending faxes via LAN-Fax For each user, you can specify which functions are available upon authentication. A maximum of 30 users can be registered. Start the Web browser, and access the machine by entering its IP address. Click [Restrict Available Functions].
Page 133 Restricting Machine Functions According to User Select a user entry, and then click [Change]. Type a unique user name in [User Name] using up to 16 alphanumeric characters. Type a unique user code in [User Code] using up to 8 digits. The user code will be used to authenticate users when they try to use a restricted function.
Page 134 2. Getting Started Close the Web browser. • For details about using Web Image Monitor, see p.305 "Using Web Image Monitor". Deleting user entries This section describes how to delete user entries. Start the Web browser, and access the machine by entering its IP address. Click [Restrict Available Functions].
Page 135: When Machine Functions Are Restricted
When Machine Functions are Restricted When Machine Functions are Restricted When a machine function is restricted, only authorized users are able to use that function. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver.
Page 136 2. Getting Started Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LAN- Fax driver). Type the user code using 1 to 8 digits, and then click [OK]. Execute a print command. If an incorrect user code is entered, the job will be canceled automatically (there will be no error message).
Page 137: Using The Printer Function
3. Using the Printer Function This chapter describes the printer functions. Configuring Option and Paper Settings Configure the printer driver according to the machine's option and paper settings. • Manage Printers permission is required to change the printer properties. Log on as an Administrators group member to acquire this permission.
Page 138: Mac Os X 10.3
3. Using the Printer Function Under [Paper Size Settings], select the tray you want to use, then select the paper size, and then click [Update Now]. If bidirectional communication is not established, select the tray and paper size manually. Click [OK] to close the printer properties dialog box. Mac OS X 10.3 From the Apple menu, select [System Preferences…].
Page 139 Configuring Option and Paper Settings From the [System Preferences] menu, click [Quit System Preferences].
Page 140: Accessing The Printer Properties
3. Using the Printer Function Accessing the Printer Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Printers and Faxes] Window • To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
Page 141 Accessing the Printer Properties On the [File] menu, click [Print...]. The [Print] dialog box appears. Select the printer you want to use in the [Select Printer] list, and then click [Preferences]. • The procedure to open the [Printing Preferences] dialog box may vary depending on the application.
Page 142: Basic Operation In Printer Mode
3. Using the Printer Function Basic Operation in Printer Mode The following procedure explains how to perform basic printing. Open the printer properties dialog box in your document's application. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. Click [OK].
Page 143: Canceling A Print Job
Basic Operation in Printer Mode • If [Auto Continue] under system settings is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.
Page 144 3. Using the Printer Function Under "Hardware", click [Print & Fax]. Click [Set Up Printers…]. Double-click the machine from "Printer List". Select the print job you want to cancel, and then click [Delete]. Mac OS X 10.4 From the Apple menu, select [System Preferences...]. Under "Hardware", click [Print &...
Page 145: Printing Confidential Documents
Printing Confidential Documents Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the machine. •...
Page 146: Printing A Locked Print File
3. Using the Printer Function • For details about [Locked Print], see p.274 "System Settings". Printing a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode. Use the following procedure to unlock and print the Locked Print file.
Page 147: Deleting A Locked Print File
Printing Confidential Documents Enter the password using the number keys, and then press the [OK] key. The Locked Print file is printed. • You can press the [Escape] key to exit to the previous level of the menu tree. • To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile] key, and then press the [User Tools] key.
Page 148: Checking Which Locked Print File Jobs Have Been Canceled
3. Using the Printer Function When the Locked Print message is displayed, press the [User Tools] key. CES184 Press the [ ][ ] keys to select the file you want to delete, and then press the [OK] key. Identify the Locked Print file by checking its time stamp and user ID. Press [Delete].
Page 149 Printing Confidential Documents Use the following procedure to check which Locked Print file jobs have been canceled. When the Locked Print message is displayed, press the [User Tools] key. CES184 Press the [ ][ ] keys to find a file whose name starts with an "!" mark. The "!"...
Page 150 3. Using the Printer Function • The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. • The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are cleared.
Page 151: Direct Printing From A Digital Camera (Pictbridge)
Direct Printing from a Digital Camera (PictBridge) Direct Printing from a Digital Camera (PictBridge) What Is PictBridge? You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs taken using the digital camera by operating the digital camera. •...
Page 152: What Can Be Done On This Machine
3. Using the Printer Function • Some digital cameras need to be switched off when connecting to the printer. For details, see the manual provided with the digital camera. • For details about how to connect the machine with a digital camera, see p.68 "Connecting with a Digital Camera Using a USB Cable".
Page 153: Exiting Pictbridge
Direct Printing from a Digital Camera (PictBridge) Paper size Use this function to print on paper with the size specified on the digital camera. Paper size name Actual size 210 × 297 mm (8.3 × 11.7 in) Letter (8 ” × 11”) 215.9 ×...
Page 154 3. Using the Printer Function Problem Cause Solution PictBridge is not available. There is a problem with the USB Use the following procedure to connection or the PictBridge check the connection and settings. settings: 1. Disconnect and then reconnect the USB cable. 2.
Page 155: Using Various Print Functions
Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.
Page 156: Print Output Functions
3. Using the Printer Function Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the computer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM.
Page 157 Using Various Print Functions Reducing or enlarging the document You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments. You can also reduce or enlarge documents automatically to fit a specific paper size. This function is useful, for example, when printing Web pages.
Page 158 3. Using the Printer Function...
Page 159: Using The Copier Function
4. Using the Copier Function This chapter describes the copier functions. The Screen in Copier Mode This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen.
Page 160 4. Using the Copier Function • For details about [Function Priority], see p.295 "Administrator Settings".
Page 161: Basic Operation In Copier Mode
Basic Operation in Copier Mode Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Copy] key.
Page 162: Canceling A Copy
4. Using the Copier Function • You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set the machine to switch between tray 1 and 2 automatically depending on the paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under system settings.
Page 163 Basic Operation in Copier Mode Press the [Copy] key. CES174 Press the [Clear/Stop] key. CES173 Press [Yes].
Page 164: Making Enlarged Or Reduced Copies
4. Using the Copier Function Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio.
Page 165 Making Enlarged or Reduced Copies Press the [Reduce/Enlarge] key. CES177 Press [Reduce] or [Enlarge], press the [ ][ ][ ][ ] keys to select the desired ratio, and then press the [OK] key. If [Zoom] has been selected, specify the desired ratio using the number keys, and then press the [OK] key.
Page 166: Combining Multiple Pages
4. Using the Copier Function Combining Multiple Pages This section describes how to set the machine to combine multiple pages of an original onto a single sheet of paper. There are two ways to combine multiple pages: 2-in-1/4-in-1 copy and ID card copy. 2-in-1/4-in-1 copy You can copy two or four pages of an original onto a single sheet of paper.
Page 167 Combining Multiple Pages 4-in-1 mode You can copy four pages of an original onto a single sheet of photocopied paper. Depending on the orientation of the original, the printout format can be selected from the following: • Portrait: L to R (Left to Right) CES035 •...
Page 168: Copying Both Sides Of An Id Card Onto One Side Of Paper
4. Using the Copier Function Press the [Reduce/Enlarge] key. CES177 Press [Reduce], press the [ ][ ][ ][ ] keys to select [Comb. 2 on 1] or [Comb. 4 on 1], and then press the [OK] key. Press the [ ][ ] keys to select the desired printout format, and then press the [OK] key. •...
Page 169 Combining Multiple Pages When copying onto A4 size paper, you can copy documents that are smaller than A5 size. Likewise, when copying onto a Letter size paper, you can copy documents that are smaller than Half Letter size. • This function is only available when the original is set on the exposure glass, not when it is set in the ADF.
Page 170 4. Using the Copier Function Press the [B&W Start] key or [Color Start] key. A message prompting you to place the original back side down on the exposure glass appears on the display. Within 30 seconds, place the original back side down and top to the machine rear on the exposure glass, and then press the [B&W Start] key or [Color Start] key again.
Page 171: Making 2-Sided Copies
Making 2-sided Copies Making 2-sided Copies This section describes how to set the machine to make 2-sided copies by copying single-sided documents onto the front and back sides of each sheet. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Page 172 4. Using the Copier Function CES128 Use this procedure to set the machine to make 2-sided copies. Press the [Copy] key. CES174 Press the [ ][ ] keys. CES168 Press the [ ][ ] keys to select [2 Sided Copy], and then press the [OK] key. Press the [ ][ ] keys to select the binding method and orientation, and then press the [OK] key.
Page 173 Making 2-sided Copies • Setting this function automatically disables the [ID Card Copy] setting.
Page 174: Specifying Scan Settings
4. Using the Copier Function Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the printout. Press the [Density] key.
Page 175: Selecting The Document Type According To Original
Specifying Scan Settings Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures.
Page 176 4. Using the Copier Function • For details about [Original Type], see p.253 "Copy Settings". • For details about [System Auto Reset Timer], see p.295 "Administrator Settings".
Page 177: Using The Scanner Function
5. Using the Scanner Function This chapter describes the scanner functions. There are two scanning methods: scanning using the control panel and scanning from the computer (TWAIN scanning). The Screen in Scanner Mode This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on.
Page 178 5. Using the Scanner Function • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. • For details about [Function Priority], see p.295 "Administrator Settings".
Page 179: Registering Scan Destinations
Registering Scan Destinations Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
Page 180 5. Using the Scanner Function Scan to E-mail Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
Page 181 Registering Scan Destinations Item Setting Description Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, or custom size. Scan Size Optional If you select custom size, select [mm] or [Inch], and then specify the width and length. Select the scan resolution from 100×100, 150×150, Resolution Optional...
Page 182 5. Using the Scanner Function Item Setting Description File format of the scanned file when scanning in black File Format (Black & White) Required and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. User name for logging in to the FTP server.
Page 183 Registering Scan Destinations Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
Page 184: Modifying Scan Destinations
5. Using the Scanner Function Item Setting Description Specify the image density by clicking the right or left Density Optional buttons. is the lightest, and is the darkest. • To send files via e-mail, SMTP and DNS settings must be configured properly. •...
Page 185: Deleting Scan Destinations
Registering Scan Destinations Enter the administrator password if required. Click [Apply]. Close the Web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page.
Page 186: Scanning Using The Control Panel
5. Using the Scanner Function Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
Page 187 Scanning Using the Control Panel Press the [Address Book] key. CES180 Search for the desired destination by pressing the [ ][ ] keys to scroll the Address Book, and then press the [OK] key. Press the [B&W Start] key or the [Color Start] key. CES169 To scan in black and white, press the [B&W Start] key.
Page 188 5. Using the Scanner Function • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel.
Page 189: Basic Operation For Scan To Usb
Scanning Using the Control Panel CES183 Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. CES171 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel.
Page 190 5. Using the Scanner Function • This machine does not support the use of USB flash disks connected to external USB hubs. Insert your USB flash disk directly into the USB flash disk port located at the top left corner of the machine.
Page 191 Scanning Using the Control Panel Press the [B&W Start] key or the [Color Start] key. CES169 To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start] key. Depending on the machine's setting, you will see the following screen on the display. •...
Page 192: Specifying The Scan Settings
5. Using the Scanner Function Confirm that "Ready" appears on the display. The scanned file is created in the root directory of the USB flash disk. Remove the USB flash disk from the machine. Make sure to close the cover of the USB flash disk port after use. •...
Page 193 Scanning Using the Control Panel • Changing the preset scan settings for the current destination does not change the information registered in the Address Book. • If you specify the last used destination, the preset scan settings become effective again, even if you have changed the settings for the previous job.
Page 194 5. Using the Scanner Function • When the machine's default for the same setting is changed. • For details about [Scan Size], see p.259 "Scanner Settings". • For details about [System Auto Reset Timer], see p.295 "Administrator Settings". Adjusting image density This section describes how to adjust image density for the current job.
Page 195 Scanning Using the Control Panel Specifying resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. Press the [Image Quality] key. CES179 Press the [ ][ ][ ][ ] keys to select the desired resolution, and then press the [OK] key.
Page 196: Scanning From A Computer
5. Using the Scanner Function Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the machine from your computer and scan originals into your computer directly. TWAIN scanning is available with both USB and network connections. Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation.
Page 197 Scanning from a Computer On the [File] menu, click [Select Source...]. In the [Select Source] dialog box, select the scanner, and then click [OK]. On the [Tools] menu, click [Scan Central Settings...]. Configure the scan settings as required, and then click [OK]. For details, see the TWAIN driver Help or the manual for Presto! PageManager.
Page 198 5. Using the Scanner Function Click [Presto! PageManager X.XX], and then double-click [Presto! PageManager X]. "X" indicates the version of Presto! PageManager. On the [File] menu, click [Select Source...]. In the [Select Source] dialog box, select the scanner, and then click [OK]. On the [File] menu, select [Scan Settings...].
Page 199 Scanning from a Computer CES194 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF. 3.
Page 200 5. Using the Scanner Function Select this to configure your own scan settings. You can save or delete your custom scan settings by clicking [Save As] or [Delete], respectively. • When using the ADF: [ADF-Faster] Select this to scan originals with many graphics, originals with both text and graphics, line art, or color photographs in fast scan mode.
Page 201: Using The Fax Function
6. Using the Fax Function This chapter describes the fax functions. The Screen in Fax Mode This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen.
Page 202 6. Using the Fax Function • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. • For details about [Function Priority], see p.295 "Administrator Settings". • For details about setting the date and time, see p.201 "Setting the Date and Time".
Page 203: Setting The Date And Time
Setting the Date and Time Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. • Date Year, month, date, and date format (Month/Day/Year, Day/Month/Year, or Year/Month/Day) •...
Page 204 6. Using the Fax Function • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. • If an incorrect time or date is input, the machine automatically corrects it to the nearest valid time or date.
Page 205: Registering Fax Destinations
Registering Fax Destinations Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or Web Image Monitor. The Address Book allows you to specify fax destinations quickly and easily. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss.
Page 206 6. Using the Fax Function Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to 20) or Speed Dial number (1 to 200) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear.
Page 207 Registering Fax Destinations Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 208: Registering Fax Destinations Using Web Image Monitor
6. Using the Fax Function Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 209 Registering Fax Destinations From the [Destination Type] list, select [Fax]. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration number from the list. Register information as necessary. Enter the administrator password if required. Click [Apply]. Close the Web browser. Fax destination settings Item Setting...
Page 210 6. Using the Fax Function • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings.
Page 211: Sending A Fax
Sending a Fax Sending a Fax This section describes the transmission modes and the basic operations for sending a fax. • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to select the transmission mode.
Page 212: Internet Fax Transmission Overview
6. Using the Fax Function Press the [ ][ ] keys. CES168 Press the [ ][ ] keys to select [Immediate TX], and then press the [OK] key. Press the [ ][ ] keys to select [Off], [On], or [Next Fax Only], and then press the [OK] key.
Page 213: Basic Operation For Sending A Fax
Sending a Fax • The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if "Photo" resolution has been specified. • If the faxes are received on a computer, a viewer application needs to be installed in order to view the documents.
Page 214 6. Using the Fax Function Press the [B&W Start] key. CES172 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. Enter the fax number within 30 seconds. If the fax numbers do not match, go back to step 3.
Page 215 Sending a Fax • When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully. •...
Page 216: Specifying The Fax Destination
6. Using the Fax Function Press the [Facsimile] key. CES176 Press the [Clear/Stop] key. CES173 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. •...
Page 217 Sending a Fax Specifying the destination using the One Touch buttons This section describes how to select a destination registered as a Quick Dial entry using One Touch buttons. Press the [Facsimile] key. CES176 Press the One Touch button to which the desired Quick Dial entry is registered. Press the [Shift] key if you want to use Quick Dial entries Nos.
Page 218 6. Using the Fax Function Press the [Facsimile] key. CES176 Press the [Address Book] key. CES180 If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, and then enter the number using the number keys.
Page 219 Sending a Fax Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximum of 100 destinations (including both normal fax destinations and Internet Fax destinations). Faxes are sent to destinations in the order they were specified. Press the [Facsimile] key.
Page 220: Useful Sending Functions
6. Using the Fax Function Press the [Facsimile] key. CES176 Press the [Pause/Redial] key. CES171 Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function.
Page 221 Sending a Fax Press the [On Hook Dial] key. CES181 "On Hook" appears on the screen. Specify the destination using the number keys. If you hear a high pitched tone, press the [B&W Start] key. CES172 Press [TX], and then press the [B&W Start] key. •...
Page 222: Specifying The Scan Settings
6. Using the Fax Function If you hear a high pitched tone, press the [B&W Start] key. CES172 Press [TX], and then press the [B&W Start] key. Replace the handset. • For details about connecting an external telephone, see p.71 "Connecting to a Telephone Line". •...
Page 223 Sending a Fax • Press the [Escape] key to discard the current change and return to the initial screen. • You can change the machine's default [Density] setting to always scan with a specific density level. • Temporary job settings are cleared in the following cases: •...
Page 224 6. Using the Fax Function • Press the [Escape] key to discard the current change and return to the initial screen. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. • The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if "Photo"...
Page 225: Using The Fax Function From A Computer (Lan-Fax)
Using the Fax Function from a Computer (LAN-Fax) Using the Fax Function from a Computer (LAN- Fax) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document.
Page 226 6. Using the Fax Function Click the [Address Book] tab. • From the [View:] list, you can select the type of destinations to display. • [All]: Displays all destinations. • [Group]: Displays groups only. • [User]: Displays individual destinations only. Registering destinations This section describes how to register destinations in the LAN-Fax Address Book.
Page 227 Using the Fax Function from a Computer (LAN-Fax) Setting LAN-Fax destinations Item Setting Description Name Required Name of the destination. Can contain up to 32 characters. Company name of the destination. Can contain up to 64 Company Optional characters. You can select from registered data. Department name of the destination.
Page 228 6. Using the Fax Function Open the LAN-Fax Address Book, select the destination you want to modify from the [User List:], and then click [Edit]. Modify information as necessary, and then click [OK]. Click [Save as new User] if you want to register a new destination with similar information. This is useful when you want to register a series of destinations that contain similar information.
Page 229 Using the Fax Function from a Computer (LAN-Fax) Select the destination you want to include in the group from [User List:], and then click [Add]. To delete a destination from a group, select the destination you want to delete from [List of Group Members:], and then click [Delete from List].
Page 230 6. Using the Fax Function Open the LAN-Fax Address Book, select the destination you want to delete from [User List:], and then click [Delete]. A confirmation message appears. Click [Yes]. • A destination is automatically deleted from a group if that destination is deleted from the LAN-Fax Address Book.
Page 231 Using the Fax Function from a Computer (LAN-Fax) For each field, select an appropriate item from the list. Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot be selected for [Name] or [Fax]. Click [OK].
Page 232: Basic Operation For Sending Faxes From A Computer
6. Using the Fax Function • Group data cannot be exported or imported. • Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer.
Page 233 Using the Fax Function from a Computer (LAN-Fax) If you want to attach a fax cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then select the [Attach a Cover Sheet] check box. Edit the cover sheet as necessary, and then click [OK]. Click [Send].
Page 234: Editing A Fax Cover Sheet
6. Using the Fax Function Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Canceling while sending a fax Cancel the fax using the control panel. Press the [Facsimile] key. CES176 Press the [Clear/Stop] key. CES173 Editing a Fax Cover Sheet This section describes how to edit a fax cover sheet in the LAN-Fax driver's properties.
Page 235 Using the Fax Function from a Computer (LAN-Fax) Settings you can configure for the fax cover sheets This section describes the settings you can configure for the fax cover sheets. CES253 1. Attach a Cover Sheet Check this to send a fax with a cover sheet. 2.
Page 236: Configuring Transmission Settings
6. Using the Fax Function 4. User Template Select the template for the cover sheet. There are three templates. 5. Buttons • Preview... Click to preview the cover sheet before sending the fax. • Clear All Click to clear all information you entered. •...
Page 237 Using the Fax Function from a Computer (LAN-Fax) • For details about settings, see p.193 p.235 "Settings you can configure in the LAN-Fax driver's properties". Settings you can configure in the LAN-Fax driver's properties This section describes the settings you can configure in the LAN-Fax driver's properties. CES193 1.
Page 238 6. Using the Fax Function • Fine Select this for a document with small print. • Photo Select this for a document with images such as photographs or shaded drawings. 4. User Code If sending faxes via LAN-Fax is restricted, select this check box and enter a user code before sending a fax. 5.
Page 239: Receiving A Fax
Receiving a Fax Receiving a Fax This section describes fax reception functions. • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. •...
Page 240 6. Using the Fax Function In this mode, you can use the machine with an external telephone answering device. Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key.
Page 241 Receiving a Fax Press the [B&W Start] key. Replace the handset. Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode. • You can specify the number of times the machine rings before answering a call in the [Number of Rings] setting under [Fax Features].
Page 242: Receiving An Internet Fax
6. Using the Fax Function • For details about manually receiving a fax, see p.238 "Receiving a fax in FAX/TEL Manual mode". Receiving a fax in FAX/TAD mode When the reception mode is set to FAX/TAD mode, the external telephone answering device answers and records messages when the machine receives telephone calls.
Page 243: Forwarding Or Storing Faxes In Memory
Receiving a Fax Manual reception When [Automatic POP] is disabled, use the control panel to manually connect to the POP3 server and check for new e-mails. Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key.
Page 244 6. Using the Fax Function Configuring the forwarding conditions To specify the forwarding conditions for received faxes, configure the machine as follows: 1. Select [Forward] for [Reception File Setting] under fax feature settings to forward received faxes. 2. Configure what to do after forwarding in [Print Forwarded File] under fax feature settings: •...
Page 245 Receiving a Fax Forwardi [Print [Print Results Forwarded Received File] File] The machine prints out a forwarding failure report Failure and stores the fax in memory for later manual printing. • If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory and the Fax Received indicator will flash.
Page 246: Printing Out Faxes Stored In Memory
6. Using the Fax Function Printing Out Faxes Stored in Memory This section describes how to print out received faxes stored in the machine’s memory. • If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost.
Page 247: Receiving Or Rejecting Faxes From Special Senders
Receiving a Fax • For details about [Paper Tray Priority], see p.274 "System Settings" Receiving or Rejecting Faxes from Special Senders You can set the machine to receive (or reject) faxes only from the registered Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. To use this function, you must first register Special Senders using Web Image Monitor, and then select whether to accept or reject faxes from them.
Page 248 6. Using the Fax Function Enter the Special Sender’s fax number (up to 20 characters). Enter the administrator password if required. Click [Apply]. Close the Web browser. • A fax number can contain 0 to 9, “ ”, and space. Limiting the incoming faxes This section describes how to set the machine to receive (or reject) faxes only from the programmed Special Senders.
Page 249: Configuring The Machine Using The Control Panel
7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user.
Page 250 7. Configuring the Machine Using the Control Panel Press the [ ][ ] keys to select the document type of the original, and then press the [OK] key. Press the [User Tools] key to return to the initial screen. • You can press the [Escape] key to exit to the previous level of the menu tree.
Page 251: Menu Chart
Menu Chart Menu Chart This section lists the parameters included in each menu. • Some items might not appear depending on the model type or machine's configuration. • Some items can also be configured using Web Image Monitor. Copy Settings ([ ][ ] key setting) Select Paper Sort Original Type...
Page 252 7. Configuring the Machine Using the Control Panel Pause Time Auto Redial Print Fax Header Fax Feature Settings ([User Tools] key setting) Reception Settings Select Paper Tray Delete TX Standby File Communication Settings Report Print Settings Fax Address Book Settings ([User Tools] key setting) Quick Dial Dest.
Page 253 Menu Chart Network Settings ([User Tools] key setting) Ethernet IPv4 Configuration IPv6 Configuration Printing Lists/Reports ([User Tools] key setting) Configuration Page Fax Journal TX/RX Standby File List Quick Dial Dest. List Fax Speed Dial Dest. List Scanner Dest. List Scanner Journal Maintenance Page Special Sender List Administrator Settings ([User Tools] key setting)
Page 254 7. Configuring the Machine Using the Control Panel Admin. Tools Lock IPsec Fax Number Confirmation Printer Feature Settings ([User Tools] key setting) List/Test Print System PCL Menu PS Menu • For details about configuring the machine using Web Image Monitor, see p.305 "Using Web Image Monitor".
Page 255: Copy Settings
Copy Settings Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. Press the [Copy] key. CES174 Press the [ ][ ] keys. CES168 Press the [ ][ ] keys to select [Sort], and then press the [OK] key.
Page 256: Copy Setting Parameters
7. Configuring the Machine Using the Control Panel Copy Setting Parameters This section describes the copy setting parameters. Select Paper Specifies the paper size used for printing copies. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine prints from the trays that contain the paper of the specified size, except the bypass tray.
Page 257 Copy Settings Select this when the original contains both text and photographs or pictures. Density Specifies the image density for photocopying. Default: • (Lightest) • • • • (Darkest) Reduce/Enlarge Specifies a combined copy, or the percentage by which copies are enlarged or reduced. Default: [100%] •...
Page 258 7. Configuring the Machine Using the Control Panel Select this to photocopy four pages of an original onto a single sheet of paper. When selecting this option, also select the orientation and layout. • Portrait: L to R CES035 • Portrait: T to B CES036 •...
Page 259 Copy Settings Sets the machine to copy the front and back sides of an ID card, or other small document, onto the front of a single sheet of paper. Note that enabling this setting automatically disables the [2 Sided Copy] setting. •...
Page 260 7. Configuring the Machine Using the Control Panel CES125 • Top to Top CES126 • Top to Bottom CES127 • Top to Bottom CES128...
Page 261: Scanner Settings
Scanner Settings Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the file type setting is provided as an example. Press the [Scanner] key. CES175 Press the [ ][ ] keys. CES168 Press the [ ][ ] keys to select [File Type], and then press the [OK] key.
Page 262: Scanner Setting Parameters
7. Configuring the Machine Using the Control Panel Scanner Setting Parameters This section describes the scanner setting parameters. Scan Size Specifies the scanning size according to the size of the original. Default: [A4], [8 1/2 × 11] • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size B&W Scanning Mode Specifies the scanning mode for black-and-white scanning using the control panel.
Page 263 Scanner Settings Resolution Specifies the resolution for scanning the original. Default: [300 × 300dpi] • 100 × 100dpi • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Colour) Specifies the color compression ratio for JPEG files.
Page 264: Fax Transmission Settings
7. Configuring the Machine Using the Control Panel Fax Transmission Settings This section describes how to configure the fax transmission settings. Changing Fax Transmission Settings The procedure for setting the resolution for scanning the original is provided as an example. Press the [Facsimile] key.
Page 265: Fax Transmission Setting Parameters
Fax Transmission Settings Fax Transmission Setting Parameters This section describes fax transmission setting parameters. Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission.
Page 266 7. Configuring the Machine Using the Control Panel Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin.
Page 267: Fax Feature Settings
Fax Feature Settings Fax Feature Settings This section describes how to configure the fax feature settings. Changing Fax Feature Settings The procedure for setting the tray for printing faxes is provided as an example. Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key.
Page 268 7. Configuring the Machine Using the Control Panel • Fax Only The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Mnl.) The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. •...
Page 269 Fax Feature Settings • Authorized Reception Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Default: [Inactive] •...
Page 270 7. Configuring the Machine Using the Control Panel Sets the machine to store the faxes in memory for printing or delete them after forwarding. This setting appears only for the Type 2 model. Default: [Off] • On Store the faxes in memory for printing after forwarding. •...
Page 271 Fax Feature Settings To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. • Delete All Files To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job.
Page 272 7. Configuring the Machine Using the Control Panel Specifies the reception speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • JBIG Enables transmission and reception of JBIG-compressed images, which require less communication time than MMR-/MR-/MH-compressed images.
Page 273 Fax Feature Settings • Do not Print • Print Fax Journal Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and received). The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in system settings, on A4 or Letter size paper.
Page 274: Fax Address Book Settings
7. Configuring the Machine Using the Control Panel Fax Address Book Settings This section describes the fax Quick Dial/Speed Dial settings. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax destinations in the Address Book using this menu. • A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. •...
Page 275 Fax Address Book Settings Specifies the name for Speed Dial entries. The name can contain up to 20 characters.
Page 276: System Settings
7. Configuring the Machine Using the Control Panel System Settings This section describes the machine's operational settings. Changing System Settings The procedure for changing the volume of the panel key sound is provided as an example. Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [System Settings], and then press the [OK] key.
Page 277 System Settings Specifies the volume of the beep that sounds when a key is pressed. • Off • Low • Middle • High • Ring Volume Specifies the volume of the ring when a call is received. • Off • Low •...
Page 278 7. Configuring the Machine Using the Control Panel • Middle • High Tray Paper Settings • Paper Type: Tray 1 Specifies the paper type for tray 1. Default: [Middle Thick Paper] Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Colour Paper, Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2 •...
Page 279 System Settings A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 x 14, 8 1/2 x 11, 5 1/2 x 8 1/2, 7 1/4x10 1/2, 8 x 13, 8 1/2 x 13, 8 1/4 x 13, 16K, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 Env, DL Env, Custom Size •...
Page 280 7. Configuring the Machine Using the Control Panel If [Auto] is selected for [Select Paper Tray] under fax feature settings, and both tray 1 and tray 2 contain paper of the same size, the machine starts to print from the specified tray.
Page 281 System Settings Default: 30 seconds • 5 to 60 seconds, in increments of 1 second • Fixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB connection. Default: [Off] • On The same printer/LAN-Fax driver you have installed in your computer can be used with any machine other than the one originally used for installation, if the machine is of the same model.
Page 282 7. Configuring the Machine Using the Control Panel (New), (Needs replacing) • Cyan: (New), (Needs replacing) • Yellow: (New), (Needs replacing) • Other Supplies Displays the remaining life of the waste toner bottle, fusing unit, transfer belt, and second transfer roller. To replace the fusing unit, transfer belt, or second transfer roller, contact your sales or service representative.
Page 283 System Settings • Off • Lvl.1: Weak Select this mode if printouts are blurred. • Lvl.2: Medium Select this mode if printouts are curled and/or blurred. Note that if you select this mode, the first print takes longer than subsequent prints to complete. •...
Page 284 7. Configuring the Machine Using the Control Panel Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 300. • Normal Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 200.
Page 285: Network Settings
Network Settings Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 286 7. Configuring the Machine Using the Control Panel Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex • Ethernet Unavailable Appears when a network cable is not connected.
Page 287 Network Settings Specifies the machine's subnet mask when DHCP is not used. Use this menu to check the current subnet mask when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • Gateway Address Specifies the machine's default gateway address when DHCP is not used.
Page 288 7. Configuring the Machine Using the Control Panel • Prefix Length Specifies the prefix length, using a value between 0 and 128. • Gateway Address Specifies the IPv6 address of the default gateway. Can contain up to 39 characters. • Stateless Address Displays the IPv6 stateless addresses obtained from a Router Advertisement.
Page 289: Printing Lists/Reports
Printing Lists/Reports Printing Lists/Reports This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Print List/Report], and then press the [OK] key. Press the [ ][ ] keys to select [Configuration Page], and then press the [OK] key.
Page 290: Reading The Configuration Page
7. Configuring the Machine Using the Control Panel Fax Speed Dial Dest. List Prints a list of Speed Dial entries. • Sort by Speed Dial No. Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name.
Page 291 Printing Lists/Reports Shows the version of the machine's bootloader. • Firmware Version Shows the version of the machine's firmware. • Engine FW Version Shows the version of firmware for the machine engine. Paper Input Information about tray 2 appears only when it is installed. •...
Page 292 7. Configuring the Machine Using the Control Panel • Total Counter • Printer • Coverage • Economy Color Prints • Scanner • Facsimile • Copier • Duplex • No.of Toner (High Yield /Low Yield) System Settings Shows the system settings. Admin Tools Shows the administrator settings.
Page 293: Reading The Fax Journal
Printing Lists/Reports • Manual Address • Prefix Length • DNS Method • Primary DNS Server • Secondary DNS Server • Domain Name • Default Gateway • Gateway (Manual Addr.) Internet Fax (T.37) Shows the Internet Fax settings. • SMTP Server Address •...
Page 294: Reading The Tx/Rx Standby File List
7. Configuring the Machine Using the Control Panel Communication Type Shows the following information: • Transmission: a fax was sent. • Reception: a fax was received. • LAN-Fax: a fax was sent by LAN-Fax. • Internet Fax TX: a fax was sent via Internet Fax. •...
Page 295: Reading The Scanner Journal
Printing Lists/Reports Type Shows the following information: • Redial: sending was done by automatic redial. • Broadcast: sending was done by broadcast. • LAN-Fax: sending was done by LAN-Fax. • Forwarding: sending was done by forwarding. • Memory TX: sending was done by any other method. Sender/Destination For a received fax, shows the fax number registered by the sender or an e-mail address if the fax was received via Internet Fax.
Page 296 7. Configuring the Machine Using the Control Panel Color B&W Shows whether scanning was performed in color or black and white. File Format Shows the file format. Results Shows whether the transmission successfully ended or failed.
Page 297: Administrator Settings
Administrator Settings Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. Press the [User Tools] key. CES184 Press the [ ][ ] keys to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 298 7. Configuring the Machine Using the Control Panel Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused. Default date format: [Day/Month/Year], [Month/Day/Year] • Year: 2000 to 2099 •...
Page 299 Administrator Settings Default: [PSTN] • PSTN • PBX PBX Access Number Specifies the dial number to access the outside line when the machine is connected to a PBX. Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send faxes to outside destinations.
Page 300 7. Configuring the Machine Using the Control Panel • On (30 seconds) • EnergySaverMode 2 The machine enters Energy Saver mode 2 after the period of time specified for this setting is passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.
Page 301 Administrator Settings Admin. Tools Lock Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin. Tools] menus. Do not forget this password. • On (0000 to 9999) • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin.
Page 302: Printer Feature Settings
7. Configuring the Machine Using the Control Panel Printer Feature Settings This section describes the printer feature settings. • Printer feature settings are only available for the Type 2 model. Changing Printer Feature Settings The procedure for changing the setting for duplex printing is described as an example. Press the [User Tools] key.
Page 303 Printer Feature Settings • Config. Page Prints general information and the current configurations of the machine. • Menu List Prints the machine's function menus. • Test Page Prints a test page to check the current color settings. • PCL Font List Prints installed PCL font list.
Page 304 7. Configuring the Machine Using the Control Panel • Short Edge Bind • Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Default: [On] •...
Page 305 Printer Feature Settings • Point Size Specifies the point size for the default font. This setting is effective only for a variable-space font. Default: 12.00 points • 4.00 to 999.75, in 0.01 increments • Font Pitch Specifies the number of characters per inch for the default font. This setting is effective only for fixed-space fonts.
Page 306 7. Configuring the Machine Using the Control Panel • Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 1bit] • 600 × 600 1bit • 600 × 600 2bit • 600 × 600 4bit PS Menu Specifies conditions when using PostScript for printing.
Page 307: Configuring The Machine Using Web Image Monitor
8. Configuring the Machine Using Web Image Monitor You can check the machine's status or change its settings by accessing the machine directly using Web Image Monitor. Using Web Image Monitor • Some items might not appear, depending on the model type you are using. •...
Page 308 8. Configuring the Machine Using Web Image Monitor • For details about configuring the machine using the control panel, see p.247 "Basic Operation Using the Menu Screen". • For details about TCP/IP settings, see p.74 "Configuring the Machine".
Page 309: Displaying Top Page
Displaying Top Page Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. Launch the Web browser. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the machine.
Page 310: Changing The Interface Language
8. Configuring the Machine Using Web Image Monitor 4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen.
Page 311: Checking The System Information
Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Checking the Status Information Click the [Status] tab on the main page to display system information, paper tray status and toner levels.
Page 312: Checking The Counter Information
8. Configuring the Machine Using Web Image Monitor Item Description Cyan Shows the amount of cyan toner remaining. Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "Almost Full" or "Full". Intermediate Transfer Shows the remaining life of the transfer unit, as "Status OK", "Replacement Unit Required Soon"...
Page 313 Checking the System Information Page Counter Item Description Printer Shows the following for pages printed using the printer function: • Total number of pages • Number of color pages • Number of black-and-white pages Scanner Shows the following for pages scanned using the scanner function: •...
Page 314 8. Configuring the Machine Using Web Image Monitor Item Description Shows the following for public telephone line faxes: • Total number of pages sent and received • Number of pages sent • Number of pages received Machine Counter Item Description Machine Counter Shows the following for pages printed using the printer, copier, and fax functions, and lists/reports:...
Page 315 Checking the System Information Economy Color Prints Item Description Economy Color Prints Shows the number of pages printed in Economy Color Printing mode using (Color) the printer function. Black Shows the following for pages printed in Economy Color Printing mode using the printer function: •...
Page 316: Checking The Machine Information
8. Configuring the Machine Using Web Image Monitor Checking the Machine Information Click the [Machine Information] tab on the main page to display machine information. Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine.
Page 317: Configuring The System Settings
Configuring the System Settings Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Timeout], and [B&W Print Priority]. Configuring the Sound Volume Click the [Sound Volume Adjustment] tab on the system settings page to configure the sound volume settings.
Page 318: Configuring The Paper Settings
8. Configuring the Machine Using Web Image Monitor Configuring the Paper Settings Click the [Tray Paper Settings] tab on the system settings page to configure the paper settings. Tray 1 Item Description Paper Size Select the paper size for tray 1 from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 ×...
Page 319 Configuring the System Settings Bypass Tray Item Description Paper Size Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 ×...
Page 320: Specifying The Size Of Paper For Printing Copies
8. Configuring the Machine Using Web Image Monitor • The information about tray 2 appears only when it is installed. Specifying the Size of Paper for Printing Copies Click the [Copier] tab on the system settings page to specify the size of paper for printing copies. Select Paper Item Description...
Page 321 Configuring the System Settings Select Paper Tray Item Description Select Paper Tray Select the tray for printing faxes from the following: [Auto], [Tray 1], or [Tray 2]. If [Auto] is selected, the machine uses tray 1 and tray 2 if they contain paper of the same size.
Page 322 8. Configuring the Machine Using Web Image Monitor Item Description Print Automatically Select whether the faxes received into the machine’s memory are printed automatically or stored for later manual printing. Print Forwarded File Select whether the forwarded faxes are printed or not. Notify Forward Status Select whether e-mail notifications are sent after forwarding faxes or not.
Page 323: Specifying The Priority Tray
Configuring the System Settings Item Description Receive Conditions Specifies whether to receive or reject faxes from the programmed Special Senders. • Special Sender Receive faxes from the Special Senders and reject faxes from all other senders. • Other Than Special Sender Reject faxes from the Special Senders and receive faxes from all other senders.
Page 324: Configuring The Toner Saving Setting
8. Configuring the Machine Using Web Image Monitor Priority Tray Item Description Printer Select the tray that the machine uses first for printer jobs from tray 1 or tray If automatic tray selection is specified for the print job and both tray 1 and tray 2 contain paper that matches the print job, the machine starts to print from the specified tray.
Page 325: Configuring The I/O Timeout Settings
Configuring the System Settings Toner Saving Item Description Toner Saving Enable this setting to print using a reduced amount of toner when printing out copies. Configuring the I/O Timeout Settings Click the [I/O Timeout] tab on the system settings page to configure the I/O timeout settings. I/O Timeout Item Description...
Page 326: Configuring The Black-And-White Print Priority Settings
8. Configuring the Machine Using Web Image Monitor Item Description Locked Print Timeout Specifies how many seconds the machine holds a new Locked Print file, (seconds) when the machine cannot store any more Locked Print files (0 to 300 seconds). Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the machine.
Page 327: Registering Destinations
Registering Destinations Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. A maximum of 100 scan destinations and 200 fax destinations can be registered. See the scan and fax sections for more information on registering destinations. •...
Page 328: Registering Fax Special Senders
8. Configuring the Machine Using Web Image Monitor Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. A maximum of 30 Special Senders be registered. • For details about registering Special Senders, see p.245 "Receiving or Rejecting Faxes from Special Senders".
Page 329: Restricting Machine Functions According To User
Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • This function is available for the Type 2 model only. •...
Page 330: Configuring The Network Settings
8. Configuring the Machine Using Web Image Monitor Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Internet Fax]. Checking the Network Status Click the [Network Status] tab on the network settings page to display network information.
Page 331: Configuring The Ipv6 Settings
Configuring the Network Settings Item Description Gateway Enter the IPv4 address of the network gateway. Configuring the IPv6 Settings Click the [IPv6 Configuration] tab on the network settings page to configure the IPv6 settings. IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment.
Page 332: Configuring The Network Application Settings
8. Configuring the Machine Using Web Image Monitor Item Description Link-local Address Displays the link local address of the machine. The link local address is an address that is valid only inside the local network (local segment). Manual Configuration Enter the machine's IPv6 address. Can contain up to 39 characters. Address Prefix Length Enter the prefix length, using a value between 0 and 128.
Page 333: Configuring The Dns Settings
Configuring the Network Settings Network Print Setting Item Description Select to enable network printing using Internet Print Protocol (via TCP port 631/80). Select to enable network printing using an embedded FTP server in the machine (via TCP port 20/21). Select to enable network raw printing. Port No.
Page 334: Configuring The Auto E-Mail Notification Settings
8. Configuring the Machine Using Web Image Monitor Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto-Obtain (DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable.
Page 335: Configuring The Snmp Settings
Configuring the Network Settings E-mail Notification 1/E-mail Notification 2 Item Description Display Name Enter a sender name for notification e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters.
Page 336 8. Configuring the Machine Using Web Image Monitor SNMP Item Description SNMP Select whether to enable the machine to use SNMP services. Trap Item Description Target Trap Select whether to enable the machine to send traps to the management host (NMS).
Page 337: Configuring The Smtp Settings
Configuring the Network Settings Item Description Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters. Configuring the SMTP Settings Click the [SMTP] tab on the network settings page to configure the SMTP settings. SMTP Item Description...
Page 338: Configuring The Pop3 Settings
8. Configuring the Machine Using Web Image Monitor Item Description Device E-mail Address Enter the machine’s e-mail address. This address is used as the sender's address of e-mail messages sent from this machine, such as notification e-mails and Internet Faxes. Can contain up to 64 characters.
Page 339: Configuring The Internet Fax Settings
Configuring the Network Settings Item Description Authentication Select an authentication method from the following: [None]: Password will not be encrypted. [APOP Authentication]: Password will be encrypted. [Auto]: Password will be encrypted or not encrypted according to the POP3 server’s settings. Configuring the Internet Fax Settings Click the [Internet Fax] tab on the network settings page to configure the Internet Fax settings.
Page 340 8. Configuring the Machine Using Web Image Monitor Item Description POP Server: E-mail Select whether to leave or delete e-mails in the POP3 server after receiving Reception Setting them. [No]: Delete e-mails from the server after receiving them. [Save E-mail]: Leave e-mails on the server after receiving them. [Save Only Error Info]: Delete e-mails that are successfully received from the server only.
Page 341: Configuring The Ipsec Settings
Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. Configuring the IPsec Global Settings Click the [IPsec Global Settings] tab on the IPsec settings page to configure the IPsec global settings.
Page 342: Configuring The Ipsec Policy
8. Configuring the Machine Using Web Image Monitor • For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to [Inactive], see Web Image Monitor Help. Configuring the IPsec Policy Click the [IPsec Policy List] tab on the IP security settings page to display the list of registered IPsec policies.
Page 343 Configuring the IPsec Settings IP Policy Settings Item Description Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the position of the policy in the IPsec Policy List. Policy searching is performed according to the order of the list. If the number you specify is already assigned to another policy, the policy you are configuring will take the number of the earlier policy, and the earlier policy and any subsequent policies will be renumbered accordingly.
Page 344 8. Configuring the Machine Using Web Image Monitor Item Description Action Specify how the IP packets are processed from the following: • [Allow]: IP packets are both sent and received without IPsec applied to them. • [Drop]: IP packets are discarded. •...
Page 345 Configuring the IPsec Settings Item Description Authentication Specify the authentication algorithm to be applied when [ESP] is selected Algorithm for ESP for [Security Protocol] from the following: [MD5], [SHA1] Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume.
Page 346 8. Configuring the Machine Using Web Image Monitor • For details about IPsec, see p.427 "Transmission Using IPsec".
Page 347: Printing Lists/Reports
Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.
Page 348 8. Configuring the Machine Using Web Image Monitor • Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray before printing reports. • For details about automatic fax journal printing, see p.265 "Fax Feature Settings". •...
Page 349: Configuring The Administrator Settings
Configuring the Administrator Settings Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode]. Configuring the Administrator Password and E-mail Address Click the [Administrator] tab on the administrator settings page to configure the administrator password and e-mail address.
Page 350: Resetting The Machine's Settings
8. Configuring the Machine Using Web Image Monitor • For details about the SMTP settings, see p.335 "Configuring the SMTP Settings". Resetting the Machine’s Settings Click the [Reset Settings] tab on the administrator settings page to reset the machine's settings. Reset Settings Item Description...
Page 351 Configuring the Administrator Settings • When sending the machine for repair, it is important that you create backup files in advance. The machine's settings are returned to the default after repair. Backup Setting Item Description Back up Network Backs up settings configured under the [Network Settings] and Settings [Administrator Tools].
Page 352: Restoring The Machine's Settings From A Backup File
8. Configuring the Machine Using Web Image Monitor • [Back up IPsec Settings] appears only when a password is specified in [Administrator Password]. Restoring the Machine's Settings from a Backup File Click the [Restore Setting] tab on the administrator settings page to restore the machine's settings from a previously created backup file.
Page 353: Configuring The Date And Time Settings
Configuring the Administrator Settings Configuring the Date and Time Settings Click the [Set Date/Time] tab on the administrator settings page to configure the date and time settings. Set Date Item Description Year Enter the current year (2000 to 2099). Month Enter the current month (1 to 12).
Page 354 8. Configuring the Machine Using Web Image Monitor Energy Saver Mode Item Description Energy Saver Mode 1 Select [Active] to set the machine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.
Page 355: Troubleshooting
9. Troubleshooting This chapter provides a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.354 "Common Problems" • p.356 "Paper Feed Problems" • p.369 "Print Quality Problems" • p.370 "Printer Problems" •...
Page 356: Common Problems
9. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution • Make sure that the power plug is firmly inserted into the wall outlet. The power cord is not The machine does not turn on.
Page 357 Common Problems • If any of these problems persist, turn off the power, pull out the power cord, and contact your sales or service representative.
Page 358: Paper Feed Problems
9. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution • Use supported types of paper. See p.86 "Supported Paper for Each Tray". •...
Page 359 Paper Feed Problems Problem Solution • Fan the paper well before loading. Also make sure that the edges are even by tapping the stack on a flat surface such as a desk. • Make sure that the paper guides are in the right position. •...
Page 360: Removing Printing Jams
9. Troubleshooting Problem Solution Images are printed diagonally to the pages. If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. CER091 Removing Printing Jams If a paper jam occurs, one of the following messages appears on the screen: •...
Page 361 Paper Feed Problems CES150 1. Fusing Unit If paper is jammed in the fusing unit, see p.359 "If paper jams inside the fusing unit". 2. Tray If paper is jammed in the tray, see p.361 "If paper jams inside a tray". 3.
Page 362 9. Troubleshooting Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 Lower the fusing unit lever, and pull out the jammed paper carefully. CES257 Pull the paper downward to remove it. Do not pull it upward. CES144 If you cannot find the jammed paper, check for it by pulling down the guide.
Page 363 Paper Feed Problems CES145 Pull up the fusing unit levers. CES258 Using both hands, carefully push up the front cover until it closes. CES142 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
Page 364 9. Troubleshooting Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 Pull out the jammed paper carefully. CES083 If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper carefully forward and out.
Page 365 Paper Feed Problems Using both hands, carefully push up the front cover until it closes. CES142 • Do not pull out the paper tray (Tray 1). • If paper is jammed in tray 2 but is difficult to locate, pull out tray 2 to remove it. After removing the paper, carefully push tray 2 all the way back inside the machine.
Page 366: Removing Scanning Jams
9. Troubleshooting Carefully remove any paper that is jammed under the transfer unit. CER046 If you cannot find the jammed paper, look inside the machine. Using both hands, carefully push up the front cover until it closes. CES142 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
Page 367 Paper Feed Problems Open the ADF cover. CES100 Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. CES101 If you cannot pull out the jammed original easily, move the lever slightly to the machine rear, and then pull it up to unlock the paper feed roller.
Page 368 9. Troubleshooting Lift the paper feed roller slightly and pull it out toward you. CES113 Gently pull the jammed original to remove it. CES114 If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area.
Page 369 Paper Feed Problems Gently pull the jammed original to remove it. CES121 Put the paper feed roller back in with the roller part facing downwards. CES115 Lower the lever until it clicks into place. CES116...
Page 370 9. Troubleshooting Close the ADF cover. CES102 Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. CES153 Close the ADF.
Page 371: Print Quality Problems
Print Quality Problems Print Quality Problems This section describes likely causes of and possible solutions for problems with print quality. Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the...
Page 372: Printer Problems
9. Troubleshooting Printer Problems This section describes printing problems and possible solutions. Problem Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. An error occurs.
Page 373 Printer Problems Problem Solution • The machine already has 5 jobs or 5 MB of Locked Print data. Print or delete an existing Locked Print file. For details, see p.144 "Printing a Locked Print file" or p.145 "Deleting a Locked Print file". •...
Page 374: Changing The Printer Driver Settings
9. Troubleshooting Problem Solution • Paper is damp. Use paper that has been stored properly. See p.86 "Paper and Other Media". • Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity Level] under [System Settings]. Note that if you select [Lvl.2: Medium] or [Lvl.3: Strong], the first print takes longer than subsequent prints to complete.
Page 375: Printed Colors Do Not Match Displayed Colors
Printer Problems Printed Colors Do Not Match Displayed Colors If the colors of images displayed on the computer screen do not match print results, the cause may be one of the following. Possible Cause Solution Check that both the application and the driver are Color printing was not specified for the data.
Page 376: Copier Problems
9. Troubleshooting Copier Problems This section describes photocopy problems and possible solutions. Problem Solution On the control panel, change the [Sort] setting under copy Photocopied pages are not in settings to collate pages as you require. For details about correct order. [Sort], see p.253 "Copy Settings".
Page 377 Copier Problems Problem Solution • Image density is too high. Adjust the image density. See p.172 "Adjusting Image Density". • Toner on the printed surface is not dry. Do not touch printed surfaces immediately after copying. Photocopied paper is dirty. Remove freshly printed sheets one by one, taking care not to touch printed areas.
Page 378: Scanner Problems
9. Troubleshooting Scanner Problems This section describes scanner problems and possible solutions. Problem Solution The ADF or ADF cover is open. If the ADF or ADF cover is The machine does not start scanning. open, you cannot scan using the ADF. Close the ADF or ADF cover.
Page 379: Fax Problems
Fax Problems Fax Problems This section describes fax problems and possible solutions. When an error code appears on the fax journal or transmission status report The table below describes the meaning of error codes that appear under "Results" on the fax journal or transmission status report, and what to do when a particular error code appears.
Page 380 9. Troubleshooting Error Code Solution An error occurred while sending a fax. • Confirm that the telephone line is properly connected to the machine. • Disconnect the telephone line from the machine, and 1XXX32 to 1XXX84 connect a standard telephone in its place. Confirm that you can make calls using the telephone.
Page 381 Fax Problems Error Code Solution 3XXX11 Connection to the server failed while sending an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used).
Page 382 9. Troubleshooting Error Code Solution 4XXX21 Connection to the server failed while receiving an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used).
Page 383 Fax Problems Error Code Solution 4XXX43 A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly. •...
Page 384 9. Troubleshooting Problem Solution • The paper tray is empty. Load paper in the paper tray. See p.99 "Loading Paper". Cannot print received faxes. • The paper tray does not contain paper of the right size. Load paper of the right size in the paper tray. •...
Page 385: Error And Status Messages On The Screen
Error and Status Messages on the Screen Error and Status Messages on the Screen This section describes the meaning of messages that appear on the screen and what to do when a particular message appears. Messages are listed in alphabetical order in the table below. "X"...
Page 386 9. Troubleshooting Message Causes Solutions • Remove jammed originals, and then ADF Original place them again. See p.364 Misfeed "Removing Scanning Jams". An original has been jammed Open ADF Cover inside the ADF. • Check the originals are suitable for scanning.
Page 387 Error and Status Messages on the Screen Message Causes Solutions • Use the ADF, even when copying a single sheet. 2-in-1, 4-in-1, or 2-sided copy • If you need to use the exposure glass, Cannot copy. could not be performed turn off [Comb.
Page 388 9. Troubleshooting Message Causes Solutions • Confirm that the fax number you dialed is correct. • Confirm that the destination is a fax machine. Dial Failed The fax could not be sent. • Confirm that the line is not busy. •...
Page 389 Error and Status Messages on the Screen Message Causes Solutions A non-supported print cartridge Remove and replace it with a print Indep.Sply.Toner: X is installed for the indicated cartridge specified by an authorized color. dealer. Paper has been jammed in the Remove the jammed paper.
Page 390 9. Troubleshooting Message Causes Solutions • The machine's memory reached capacity while scanning the first page of the original to store a fax Resend the fax in parts as several smaller job in memory before Memory Overflow individual faxes, or send at a lower transmission.
Page 391 Error and Status Messages on the Screen Message Causes Solutions The indicated tray has run out of Load paper to the indicated tray. See p.99 Out of Paper: X paper. "Loading Paper". • Press [No] to cancel the job and replace the indicated print cartridge.
Page 392 9. Troubleshooting Message Causes Solutions A scanned file could not be sent Server Connection Confirm that the destination is registered because the destination could Failed correctly, and then try the operation again. not be reached. Confirm that the destination is registered An error occurred in correctly, and then try the operation again.
Page 393 Error and Status Messages on the Screen Message Causes Solutions The print cartridge has not been Reinstall the print cartridge. See p.393 Toner Set Error: X installed or has not been "Replacing Print Cartridges". installed correctly. If the [Auto Redial] setting is enabled, the machine will redial the number and try A transmission error occurred, again.
Page 394 9. Troubleshooting Message Causes Solutions USB Memory The Scan to USB function failed Overflow Press Clear because there was not enough Use a USB flash disk with enough memory. memory on the USB flash disk. The Scan to USB function failed Write Protect Press because the machine could not Use a USB flash disk that is not password-...
Page 395: Replacing Print Cartridges
Replacing Print Cartridges Replacing Print Cartridges • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns.
Page 396 9. Troubleshooting • If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.
Page 397 Replacing Print Cartridges CER088 • Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below. CES032 • When removing print cartridges, be careful not to touch the Laser Scanning Unit on the underside of the upper cover (the position shown by the arrow in the illustration below).
Page 398 9. Troubleshooting CES138 Carefully lift out the print cartridge vertically, holding its center. From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y), and black (K). CES139 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. •...
Page 399 Replacing Print Cartridges Hold the print cartridge and shake it from side to side five or six times. CER236 Even distribution of toner within the bottle improves print quality. Remove the cover from the print cartridge. CER010 Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
Page 400 9. Troubleshooting CES140 Put the cover that you removed in step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box. CER055 • Make sure to cover the old print cartridge with the protective cover for recycling and environmental purposes.
Page 401: Replacing The Waste Toner Bottle
Replacing the Waste Toner Bottle Replacing the Waste Toner Bottle • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Wait at least 30 minutes after disconnecting the power plug before removing the transfer unit. •...
Page 402 9. Troubleshooting • Make sure the transfer unit is installed. If the transfer unit is not installed, install it before turning on the power. • Comply with the waste toner bottle Recycling Program, whereby used waste toner bottles are collected for processing. For details, ask your sales or service representative. •...
Page 403 Replacing the Waste Toner Bottle Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. CES073 Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out. CES074 CES075 To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by the...
Page 404 9. Troubleshooting CES076 Close the bottle cap. CER039 CER089 Hold the center of the new waste toner bottle, and then carefully insert it halfway into the machine body. Leave the bottle cap open.
Page 405 Replacing the Waste Toner Bottle CES078 To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while inserting it. CES079 Push in the waste toner bottle until it clicks into place. Push the middle part all the way in.
Page 406 9. Troubleshooting Place the transfer unit down on the front cover. CES081 Slide the transfer unit along the guide rails into the machine. When it stops, push on the PUSH mark until it clicks into place. CER017 Using both hands, carefully push up the front cover until it closes. CES142 •...
Page 407: 10. Maintenance
10. Maintenance This chapter describes how to maintain the machine. Cleaning Cautions to Take When Cleaning • Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness.
Page 408: Cleaning The Toner Density Sensor
10. Maintenance Cleaning the Toner Density Sensor Clean the machine when the error message instructing you to do so appears. This procedure explains how to clean the toner density sensor of the yellow print cartridge as an example of how to clean a sensor. •...
Page 409 Cleaning Slide the toner density sensor lever once to the left. CER056 Slide the lever only once. Carefully insert the print cartridge removed in step 2 vertically. CES088 Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers.
Page 410: Cleaning The Friction Pad And Paper Feed Roller
10. Maintenance Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or jam might occur. In this case, clean the friction pad and paper feed roller as follows: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, take care that the power cord is not damaged under the machine.
Page 411 Cleaning Wipe the friction pad with a damp cloth. CER058 Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry cloth to remove the moisture. CES146 Push the metal plate down until it clicks into place to lock it. CER031...
Page 412: Cleaning The Registration Roller And Paper Tray
10. Maintenance Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place. CES062 Insert the plug of the power cord into the wall socket securely. Connect all the interface cables that were removed.
Page 413 Cleaning • Do not put your hands inside the machine when the input tray is removed. Some internal parts become hot and are a burn hazard. • Do not use chemical cleaning fluids or organic solvents such as thinner or benzine. •...
Page 414 10. Maintenance Wipe the inside of the paper tray with a cloth. CER217 Push the metal plate down until it clicks into place to lock it. CER031 Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place.
Page 415 Cleaning Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 Be sure to set the registration roller in the position shown by the arrow in the illustration below. CES089 Clean the registration roller if prints are smeared after a paper jam is cleared. Clean the registration roller by applying a soft damp cloth while turning it.
Page 416: Cleaning The Exposure Glass
10. Maintenance Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Page 417: Moving The Machine
Moving the Machine Moving the Machine This section provides cautions that you must follow when moving the machine both short and long distances. • If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section.
Page 418: Moving Over A Short Distance
10. Maintenance Moving over a Short Distance • Do not remove the print cartridges when moving the machine. Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. •...
Page 419 Moving the Machine Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. • All other cables are unplugged from the machine. • All paper trays are empty. If tray 2 is installed, remove it.
Page 420: Disposal
10. Maintenance Disposal Ask your sales or service representative for information about correct disposal of this machine.
Page 421: If The Machine Is Not Going To Be Used For A Long Time
If the Machine is Not Going to Be Used for a Long Time If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here. •...
Page 422: Using The Machine Again After It Has Been Inactive For A Long Period
10. Maintenance Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 Lower the fusing unit lever. CES257 Close the front cover with both hands carefully. CES142 • This step is not necessary if the machine's power switch is on but the machine has been inactive for a long time.
Page 423 If the Machine is Not Going to Be Used for a Long Time Plug in the power cable. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 Pull up the fusing unit lever. CES258 Close the front cover with both hands carefully.
Page 424: Where To Inquire
10. Maintenance Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to inquire about topics not covered in this manual.
Page 425: Consumables
Consumables Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridges Print cartridge Average printable number of pages per cartridge •...
Page 426: Waste Toner Bottle
10. Maintenance • The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity. • Print cartridges may need to be changed sooner than indicated above due to deterioration over the period of use.
Page 427: 11. Appendix
11. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this machine that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings.
Page 428 11. Appendix Web Image Monitor Allows you to check the machine's status and configure its settings using a Web browser. Configuration Page Prints a configuration page that shows you the machine's configuration, IP address, and other details. Internet Fax Transmission and reception of Internet Faxes.
Page 429: Transmission Using Ipsec
Transmission Using IPsec Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver. To achieve even higher security, you can also renew the shared key on a validity period basis.
Page 430: Security Association
11. Appendix AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically.
Page 431: Encryption Key Exchange Settings Configuration Flow
Transmission Using IPsec Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine 1. Set the same IPsec settings as the machine on 1. Set the IPsec settings on Web Image Monitor. 2.
Page 432: Specifying Ipsec Settings On The Computer
11. Appendix Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows XP in an IPv4 environment as an example.
Page 433 Transmission Using IPsec Select "My IP Address" in "Source address", and then click [Next]. Select "A specific IP Address" in "Destination address", enter the machine's IP address, and then click [Next]. For the IPsec protocol type, select "Any", and then click [Next]. Click [Finish].
Page 434: Enabling And Disabling Ipsec Using The Control Panel
11. Appendix [58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security] to [Permit]. Click [OK]. Click [Close]. The new IP security policy (IPsec settings) is specified. Select the security policy that you have just created, right click on it, and then click [Assign].
Page 435: Specifications Of The Machine
Specifications of the Machine Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning • Exposure glass A4, Letter (8 " × 11 ") • ADF Legal (8 "...
Page 436 11. Appendix • Tray 2 (option) 500 sheets (80 g/m , 20 lb.) • Bypass tray One sheet (80 g/m , 20 lb.) ADF capacity 35 sheets (80 g/m , 20 lb.) Paper weight • Tray 1 60 to 160 g/m (16 to 42 lb.) •...
Page 437: Printer Function Specifications
Specifications of the Machine Printer Function Specifications Printing speed • Type 1 model Black and white: 16 pages per minute (A4/Letter) Color: 16 pages per minute (A4/Letter) • Type 2 model Black and white: 20 pages per minute (A4), 21 pages per minute (Letter) Color: 20 pages per minute (A4), 21 pages per minute (Letter) Resolution 600 dpi (Maximum: 2400 ×...
Page 438: Scanner Function Specifications
11. Appendix Printing: 600 × 600 dpi • ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi Gradation Scanning: 256 levels (1 dot) Printing: Two-value (1 dot) First copy speed (A4/Letter, at 25 °C, 77 °F) 30 seconds or less Multiple copy speed Black and white: 20 pages per minute Color: 20 pages per minute...
Page 439 Specifications of the Machine 600 × 600 dpi Maximum resolution when scanning from a computer (TWAIN) • Exposure glass 19200 × 19200 dpi • ADF 600 × 600 dpi Maximum resolution when scanning from a computer (WIA) • Exposure glass 600 ×...
Page 440: Fax Function Specifications
11. Appendix Fax Function Specifications Fax transmission and reception Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm ×...
Page 441 Specifications of the Machine SMTP, TCP/IP • Reception POP3, TCP/IP Transmission function E-mail E-mail format Single/Multi-part, MIME Conversion Attached file forms (transmission): TIFF-S (MH encoding) Attached file forms (reception): TIFF-S/TIFF-F (MH/MR/MMR encoding) Authentication method SMTP-AUTH, POP before SMTP, A-POP Original size A4 (Length is up to 356 mm) Scan line density 8 dots per mm ×...
Page 442 11. Appendix • Original size • Resolution (dpi) 200 × 100, 200 × 200...
Page 443: Specifications Of Options
Specifications of Options Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 Paper capacity 500 sheets Paper size A4, Letter (8 ” × 11”) Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) Paper weight 60 to 105 g/m (16 to 28 lb.)
Page 444: Electromagnetic Interference
11. Appendix Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: •...
Page 445: Copyright Information About Installed Applications
Copyright Information about Installed Applications Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the...
Page 446 11. Appendix...
Page 447: Index
INDEX Cleaning......405, 406, 408, 410, 414 Clear/Stop key............. 2 in 1............. 25, 164 Color paper............2-sided copy..........26, 169 Color Start key............4 in 1............. 25, 164 Colour adjustment..........Colour registration..........Communication settings........About originals............ Community............Address book..........177, 272 Compression (Colour)........
Page 448 Feature highlights..........File type..............E-mail notification 1..........Forwarding..........241, 242 E-mail notification 2..........Friction pad............Economy color prints.......... Front cover............. Electromagnetic interference......Function priority..........60, 295 Encryption............Encryption key exchange........Energy saver............G3 (analog) line interface connector....Energy saver mode........295, 351 Gateway..............
Page 449 Network settings......74, 76, 283, 328 Network status............. Label paper............Note............... LAN-Fax........32, 223, 230, 234 Notify toner almost empty........LAN-Fax driver properties........Number keys............Language............ 295, 308 LED lamps............... Legal size............. OK key..............Letterhead.............. On Hook Dial............Limitless scan............On Hook Dial key..........
Page 450 Power on..............Restrict user function..129, 131, 132, 133, 327 Power socket............Power switch............ 35, 56 SA................. Preprinted paper........... Scan destinations....177, 182, 183, 186, 325 Prepunched paper..........Scan settings........172, 190, 220 Presto! PageManager......... Scan size............. 191, 260 Print cartridge........37, 393, 423 Scan to E-mail........
Page 451 System............WIA scanning..........300, 333 28, 194 System auto reset timer........System information..........System settings..........274, 315 TCP/IP status............Telephone line..........71, 79 Telephone network......... 71, 79 Thick paper 1............Thick paper 2............Thin paper.............. Time setting......... 201, 295, 351 Toner............
Page 452 MEMO...
Page 453 MEMO...
Page 454 MEMO M1008604A...
Page 456 M100-8604A...

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Ricoh SP C240SF Operating Instructions Manual

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