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Ricoh AFICIO2060 - Aficio 2060 B/W Laser General Settings Manual

General settings guide
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Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read
the Safety Information in this manual before using the machine.
2051/2060/2075
General Settings Guide
Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Troubleshooting
Remarks
Entering Text
Specifications

Operating Instructions

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Summary of Contents for Ricoh AFICIO2060 - Aficio 2060 B/W Laser

  • Page 1: Operating Instructions

    2051/2060/2075 Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Specifications Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine.
  • Page 2 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.

  • Page 5: What You Can Do With This Machine

    What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.141 “Options”, or contact your local dealer. Copier, Printer, and Scanner Utilizing Stored Documents Functions...

  • Page 6: Connecting Two Machines For Copying

    Connecting Two Machines for Using the Scanner in a Copying Network Environment ADH023S ADH019S You can connect two machines to- • You can send scanned documents gether. When you set up a copy job on to other network computers using one machine (the main machine), e-mail (Sending stored scan file by data is transferred to the other (the...

  • Page 7: Administrating The Machine/Protecting Documents (Security Functions)

    Administrating the Machine/ Monitoring the Machine Via Protecting Documents Computer (Security Functions) ADH021S You can monitor machine status and ADH020S change settings using a computer. • You can protect documents from • Using SmartDeviceMonitor for Ad- unauthorized access and stop min, SmartDeviceMonitor for Cli- them from being copied without ent, or a Web browser, you can use...

  • Page 8: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Printer, and Scanner Functions ..............iii Utilizing Stored Documents ..................iii Connecting Two Machines for Copying ..............iv Using the Scanner in a Network Environment ............iv Administrating the Machine/ Protecting Documents (Security Functions) ....
  • Page 9 3. Document Server Relationship between Document Server and Other Functions ....... 35 Document Server Display ..................35 Using the Document Server................36 Storing Data ......................36 Changing a Stored Document's File Name, User Name, or Password....39 Selecting a Document ....................39 Searching for Stored Documents ................
  • Page 10 Registering a Protection Code ................89 Registering a Protection Code for a Name in the Address Book ......89 Registering a Protection Code for a Group .............. 90 Registering LDAP Authentication ..............91 Registering LDAP Authentication................91 Changing LDAP Authentication................91 5.
  • Page 11 Other Functions ....................130 Inquiry ........................130 Changing the Display Language ................130 Counter ....................... 131 Displaying the Total Counter..................131 7. Entering Text Entering Text ...................... 133 Available Characters ....................133 Keys ........................133 Entering Text......................134 8. Specifications Main Unit......................135 Document Server ....................139 Auto Document Feeder ..................

  • Page 13: Notice

    The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/. This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohib-...

  • Page 14: Copyrights And Trademarks

    Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies.

  • Page 15: Information About Installed Software

    Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
  • Page 16 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
  • Page 17 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
  • Page 18 e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright © 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
  • Page 19 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.

  • Page 20: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.

  • Page 21: Safety Information

    Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 22 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
  • Page 23 R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

  • Page 24: Positions Of Labels And Hallmarks For R

    Positions of Labels and Hallmarks for R WARNING and R R CAUTION This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ADH022D...
  • Page 25 ZGVH462E...

  • Page 26: Energy Star Program

    ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
  • Page 27 ❖ ❖ ❖ ❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originals→two-sided cop- ies) can be selected preferentially when the operation switch or the main pow- er switch is turned on, the { { { { Energy Saver} } } } key is pressed, or the machine resets automatically.

  • Page 28: Machine Types

    Machine Types This machine comes in three models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Type 3 Copy speed 51 copies/minute 60 copies/minute 75 copies/minute " × 11"K) "...

  • Page 29: Getting Started

    1. Getting Started Guide To Components ZGVH310E Auto document feeder (ADF) Copy tray guide Load a stack of originals here. They will When copying onto OHP transparencies be fed automatically one by one. and translucent paper, raise the guide to prevent copies from curling when deliv- The front and back side of 2-sided origi- ered.
  • Page 30 Getting Started Control panel Paper tray (tray 1-3) See p.21 “Control Panel”. Load paper here. Front cover Open to access the inside of the machine. ADH002S Ventilation holes Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it.

  • Page 31: External Options

    Guide To Components External Options ADH003S Mailbox Finisher 3000B(100-Sheet Staples) Sorts printed papers. Sorts, stacks, staples and punches copies. *Mailbox trays 1-9 *6: Finisher upper tray *7: Finisher shift tray Copy tray Interposer Copies are delivered here. Inserts cover or slip sheets into the cop- Booklet Finisher ies.

  • Page 32: Internal Options

    Getting Started Internal Options Printer/Scanner unit Allows you to use the printer and scanner functions. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions.

  • Page 33: Control Panel

    Control Panel Control Panel Screen contrast knob Display panel Adjusts the brightness of the display pan- Shows the operation status, error mes- sages, and function menus. { { { { Check Modes} } } } key Indicators Display the status of the machine and in- Press this key to check settings.

  • Page 34: Display Panel

    Getting Started { { { { #} } } } key Operation switch Press this switch to turn the power on Press to enter a numerical value. (the On indicator lights up). To turn the Number keys power off, press this switch again (the On Use to enter the desired number of cop- indicator goes off).

  • Page 35: When The Authentication Screen Is Displayed

    Control Panel Common Key Operations The following keys are common to all screens. ❖ ❖ ❖ ❖ Key list [OK] Acknowledges a selected function or entered values, and then returns to the previous display [Cancel] Deletes a selected function or entered values, and then returns to the previous display [U U U U Prev.], [T T T T Next] Moves to the previous page or the next page when all functions cannot...
  • Page 36 Getting Started Log Off Important ❒ To prevent unauthorized users from using the machine, always log off when you have finished using the machine. A A A A Press { { { { User Tools /Counter} } } } . ZGVS320E B B B B Press [Logout].

  • Page 37: Turning On The Power

    Turning On the Power Turning On the Power This machine has two power switch- Important ❒ Do not turn off the main power immediately after it has been ❖ ❖ ❖ ❖ Operation switch (right side of the turned on. Otherwise it may re- control panel) sult in damage to the hard disk Press to activate the machine.

  • Page 38: Turning Off The Power

    Getting Started B B B B Open the switch cover, and turn Turning Off the Power off the main power switch. A A A A The main power indicator goes off. Press the operation switch. The On indicator goes off. ZGVH471E ZGVS310E Saving Energy...

  • Page 39: Auto Off

    Turning On the Power - Auto Off The machine automatically turns it- self off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. Note ❒ You can change the Auto Off time. See p.58 “Auto Off Timer”.
  • Page 40 Getting Started...

  • Page 41: Combined Function Operations

    2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When accessing User Tools • During interrupt copying ❒ The default setting is to display the screen for copying when you turn the power on.

  • Page 42: Job List

    Combined Function Operations - System Reset The machine returns automatically to its initial condition when a certain period of time has elapsed after the job is finished . This function is called “System Re- set”. See p.51 “Function Priority”. Note ❒...
  • Page 43 Changing Modes The icons below show the operation mode of stored documents. Job printed using Job printed using Job printed using Job printed using Copier mode. Printer mode. Document Server Netfile mode. mode. Note ❒ If more than six jobs are registered, press the [U U U U Prev.] or [T T T T Next] to scroll down the screen.

  • Page 44: Multi-Access

    Combined Function Operations Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-Access”. This allows you to handle your jobs efficiently, regardless of how the machine is being used.
  • Page 45 Multi-Access Mode after you select Printer Mode before you select × × × ❍ ❍ | | | $ $ $ $ $ | Operations for Copying → → ❍ ❍ | | → $ $ Stapling → → ❍ ❍ | | | $ $ Sort ❍...
  • Page 46 Combined Function Operations Simultaneous operations are only available after the preceding job documents are all scanned and [New Job] appears. You can scan a document after the preceding job documents are all scanned. When stapling, printing automatically starts after the current job. Stapling is not available.

  • Page 47: Document Server

    3. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions. Where to store Function name Displaying a list Printing documents documents Copy Copy/Document Server Available Enabled Printer Personal computer Available...

  • Page 48: Using The Document Server

    Document Server Using the Document Server ❒ Avoid using a single number or Storing Data consecutive numbers for a pass- word such as “0000” or “1234”, since the numbers like this are easy ❖ ❖ ❖ ❖ File Name to guess, so using them will not Stored documents will automati- provide a worthwhile level of se- cally be named as “COPY0001”,...
  • Page 49 Using the Document Server B B B B Press [Scan Original]. Note ❒ To stop scanning, press the { { { { Clear/Stop} } } } key. To resume a paused scanning job, press [Con- tinue] in the confirmation dialog box.
  • Page 50 Document Server When using a name registered in To change a file name the Address Book A A A A Press [Scan Original]. A Select a name from the list, and The Scan Original display appears. then press [OK]. B B B B Press [File Name].

  • Page 51: Changing A Stored Document's File Name, User Name, Or Password

    Using the Document Server C C C C See p. 38 “To c hange a file Enter a password using the number name”. keys (four digits), and then press [OK] or the { { { { #} } } } key. See p.38 “To set or change a password”.

  • Page 52: Searching For Stored Documents

    Document Server ❒ Press [OK]. The Select Files to Note Print display appears. ❒ You can select up to 30 docu- ments. Searching for Stored ❒ If sizes or resolutions of selected documents are not the same, the Documents documents may not be printed. ❒...

  • Page 53: Printing Stored Documents

    Using the Document Server Note Printing Stored Documents ❒ To display all files stored in the Document Server, press [File A A A A Select the document to be printed. List]. To Search by User Name A A A A Press the { { { { Document Server} } } } key.
  • Page 54 Document Server ❖ ❖ ❖ ❖ Binding format D D D D Press the { { { { Start} } } } key. • 2 Sided Copy Top to Top The machine starts printing. • 2 Sided Copy Top to Bot- To stop printing •...

  • Page 55: Deleting Stored Documents

    Using the Document Server ❒ You can search for a document ❒ To cancel a selection, press the using [Search by User Name] or highlighted document again. [Search by File Name]. See p.40 B B B B Press [Print 1st Page]. “Searching for Stored Docu- ments”.

  • Page 56: Viewing Stored Documents Using A Web Browser

    Document Server D D D D ❒ You can sort document names Click the properties button of the in the list by user name, file document you want to check. name, or date. To do so, press Information about that document [User Name], [File Name] or [Date].
  • Page 57 Using the Document Server ❒ [Multi-page TIFF] is available when file format c onverter is in- stalled. ❒ [Multi-page TIFF] cannot be select- ed for documents stored in cop- ier or printer mode. F F F F Click [Download]. G G G G Click [OK].

  • Page 58: Settings For The Document Server

    Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See “General Features P. ”, and “General Features P. ”, Copy Reference.) Items Default settings Document Server Storage Key: F1 2 Sided Original Top to top General Features P.

  • Page 59: User Tools (System Settings)

    4. User Tools (System Settings) User Tools Menu (System Settings) ❖ ❖ ❖ ❖ General Features (See p.51 “General Features”.) Default Panel Tone Warm Up Notice Copy Count Display Function Priority Copier Print Priority Display Mode Function Reset Timer 3 seconds Interleave Print 10 sheet(s) Output Tray Setting...
  • Page 60 User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Settings (See p.56 “Tray Paper Settings”.) Default Paper Tray Priority: Copier Tray 1 Paper Tray Priority: Printer Tray 1 Tray Paper Size: Tray 2 Tray Paper Size: Tray 3 Paper Type: Bypass Tray No Display Paper Type: Tray 1 No Display/2 Sided Copy/Auto Paper Select On...
  • Page 61 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ File Transfer • For details about network settings, see the Network Guide. ❖ ❖ ❖ ❖ Administrator Tools(See p.60 “Administrator Tools”.) Default User Authentication Management Administrator Authentication Management Program/Change Administrator Extended Security External Charge Unit Management Enhanced External Charge Unit Management -- Display/Print Counter...

  • Page 62: Accessing User Tools (System Settings)

    User Tools (System Settings) Accessing User Tools (System Settings) D D D D User Tools allow you to change or set Change settings by following in- defaults. structions on the display panel, and then press [OK]. Note ❒ Operations for system settings are Note different from normal operations.

  • Page 63: Settings You Can Change With User Tools

    Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.50 “Changing Default Settings”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
  • Page 64 User Tools (System Settings) ❖ ❖ ❖ ❖ Print Priority Print priority is given to the mode selected. Reference See p.32 “Multi-Access”. Note ❒ Default: Display Mode ❒ When the optional finisher is installed, you can specify an output tray to which documents are delivered.
  • Page 65 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Output: Copier You can specify a tray to which copies are delivered. ZGVP312E Note ❒ Default: Copy Tray, Finisher Upper Tray ❒ The default settings may vary depending on the finisher installed. ❖...
  • Page 66 User Tools (System Settings) ❖ ❖ ❖ ❖ Output: Printer You can specify a tray to which prints are delivered. ZGVP321E Note ❒ Default: Copy Tray, Finisher Upper Tray ❒ The output trays set on the printer driver have priority over the output tray specified above.
  • Page 67 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ <F/F4>Size Setting Currently three types of F size are available: 8 "×13"L, 8 "×13"L and 8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function sets the F size from the ADF or expo- sure glass cover sensor.

  • Page 68: Tray Paper Settings

    User Tools (System Settings) Tray Paper Settings ❖ ❖ ❖ ❖ Paper Tray Priority: Copier (Copier/Document Server) You can specify the paper tray from which paper is to be supplied. Note ❒ Default: Tray 1 ❖ ❖ ❖ ❖ Paper Tray Priority: Printer (Printer) You can specify the paper tray from which paper is to be supplied.
  • Page 69 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Paper Type: Bypass tray You can sets the display to show the type of paper loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: •...

  • Page 70: Timer Settings

    User Tools (System Settings) ❒ Functions using the Cover Sheet Tray setting are front cover function and front/back cover function. ❒ When [At Mode Selected] is selected, the cover sheet tray settings are only displayed when the cover function or slip sheet function is selected. ❒...
  • Page 71 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Energy Saver Timer You can set the time that the machine waits before switching to lower power mode after copying has finished or the last operation is performed. The time can be set from 1 minute to 240 minutes using the number keys. Note ❒...

  • Page 72: Administrator Tools

    User Tools (System Settings) ❖ ❖ ❖ ❖ Set Date You can set the date for the copier's internal clock using the number keys. Note ❒ To change between year, month and day, press [← ← ← ← ] and [→ → → → ]. ❖...
  • Page 73 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Program/ Change Administrator See Security Reference. ❖ ❖ ❖ ❖ Key Counter Management You can specify that functions that you want to manage with the key counter. ❖ ❖ ❖ ❖ External Charge Unit Management You can specify that functions that you want to manage with the external charge unit.
  • Page 74 User Tools (System Settings) • Clear Counter for All Users Sets the counter value for all the users. • Print Counter per User Prints the counter values for each user. • Clear Counter per User Sets the counter value for each user. Note ❒...
  • Page 75 Settings You Can Change with User Tools • [Delete] You can delete a group. Note ❒ You can register up to 100 groups. ❒ You can also group users using a Web browser. For more information, see the Web Browser help. ❖...
  • Page 76 User Tools (System Settings) ❖ ❖ ❖ ❖ Print Address Book: Destination List You can print the list of names registered in the Address Book. • Print in Title 1 Order Prints a list of the names according to the order in Title 1. •...
  • Page 77 Settings You Can Change with User Tools ❒ If you select [Yes], enter a number of days in the range of 1 - 180. ❒ The default setting is three days, which means documents will be deleted three days (72 hours) after they have been stored. ❖...

  • Page 78: Address Book

    User Tools (System Settings) Address Book ❖ ❖ ❖ ❖ Names Registering information such as the names of users and their e-mail ad- You can register the name of the dresses in the Address Book allows user and the key display. This is you to manage them easily.
  • Page 79 Address Book ❖ ❖ ❖ ❖ E-mail Sending e-mail by Quick Dial You can register e-mail destina- tions in the Address Book. By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the initial scanner display when sending a document using the scan- ner function.
  • Page 80 User Tools (System Settings) Managing users and machine usage You can assign user codes to limit registered users and check their use of the Copier, Document Server, Printer and Scanner functions. See p.71 “Authentication Informa- tion”.

  • Page 81: Registering Names

    Registering Names Registering Names Registering names in the Address Note Book is useful for selecting e-mail ❒ The name registered here can destinations when you send e-mail. also be used for documents in You can also use the name as a folder the Document Server.

  • Page 82: Changing A Registered Name

    User Tools (System Settings) Changing a Registered Name Deleting a Registered Name A A A A A A A A Press the { { { { User Tools/Counter} } } } key. Press the { { { { User Tools/Counter} } } } key. B B B B B B B B Press [System Settings].

  • Page 83: Authentication Information

    Authentication Information Authentication Information C C C C You can assign user codes to limit Press [Administrator Tools], and then registered users to the following func- press [T T T T Next]. tions and check their use of each func- D D D D tions: Press [Address Book Management].

  • Page 84: Changing A User Code

    User Tools (System Settings) K K K K H H H H Press [Exit]. Press [#]. L L L L Press the { { { { User Tools/Counter} } } } key. To change the available functions A Press [T T T T Next] twice. Changing a User Code B Press the keys for each func- tion.

  • Page 85: Displaying The Counter For Each User Code

    Authentication Information G G G G Press [Change] to delete the user Note ❒ Press [Select All on the Page] to se- code, and then press [#]. lect all user codes on the page. H H H H Press [OK]. F F F F I I I I Press [Print Counter List] under Per...

  • Page 86: Clearing The Number Of Prints

    User Tools (System Settings) C Press [OK]. Note F F F F ❒ Enter the user code, and then Press [Exit]. press [#] if the user code is regis- G G G G Press the { { { { User Tools/Counter} } } } key. tered.

  • Page 87: E-Mail Destination

    E-mail Destination E-mail Destination B B B B You can register e-mail destinations Press [System Settings]. so that there is no need to enter one every time that you send by e-mail files scanned in scanner mode. • Registering “Name” and “Key Dis- play”...

  • Page 88: Changing A Registered E-Mail Destination

    User Tools (System Settings) D Press [Auth. Info]. Changing a Registered E-mail E Press [Specify Other Auth. Info] on Destination the right side of SMTP Au- thentication. A A A A Press the { { { { User Tools/Counter} } } } key. Note B B B B ❒...

  • Page 89: Deleting A Registered E-Mail Destination

    E-mail Destination Deleting a Registered E-mail Destination Note ❒ To delete a name from the Address Book entirely, see p.70 “Deleting a Registered Name”. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].

  • Page 90: Registering Folders

    User Tools (System Settings) Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note ❒ To register a folder in an FTP serv- •...
  • Page 91 Registering Folders G G G G Press [Specify Other Auth. Info] on Reference the right side of Folder Authenti- p.79 “To locate the folder manu- cation. ally” p.79 “Using Browse Network to Note locate the folder” ❒ When [Do not Specify] is selected, the SMB User Name and SMB Password that you have speci- To locate the folder manually...
  • Page 92 User Tools (System Settings) Note Changing a registered folder ❒ You can press [Up One Level] A A A A to switch between levels. Press the { { { { User Tools/Counter} } } } key. C Select the folder you want to B B B B Press [System Settings].

  • Page 93: Using Ftp To Connect

    Registering Folders F F F F Press [Folder]. Changing items under SMB G G G G Press the protocol which is not A Press [Change] under Path. currently selected. B Enter the new path where the A confirmation message appears. folder is located, and then H H H H press [OK].
  • Page 94 User Tools (System Settings) E E E E N N N N Press the name you want to regis- Press [FTP]. t e r , o r e n t e r t h e r e g i s t e r e d number using the number keys.
  • Page 95 Registering Folders F F F F Note Press [Folder]. ❒ To change the port number, G G G G Select the items you want to change. press [Change] under Port No.. Enter the port number using the number keys, and then press [#]. To change the protocol ❒...

  • Page 96: Number Keys

    User Tools (System Settings) H H H H Press [Connection Test] to check the path is set correctly. I I I I Press [Exit]. Note ❒ If the connection test fails, check the settings, and then try again. J J J J Press [OK].

  • Page 97: Registering Names To A Group

    Registering Names to a Group Registering Names to a Group E E E E You can register names to a group to Press [New Program]. enable easy management of e-mail F F F F addresses and folders for each group. Press [Change] under Group Name.

  • Page 98: Registering Names To A Group

    User Tools (System Settings) Registering Names to a Group Removing a Name from a Group You can put names that have been registered in the Address Book into a A A A A Press the { { { { User Tools/Counter} } } } key. group.

  • Page 99: Displaying Names Registered In Groups

    Registering Names to a Group F F F F Enter the items. Displaying Names Registered in Groups To change the group name and key display You can check the names registered in each group. A Press [Change] under Group A A A A Name or Key Display.

  • Page 100: Adding A Group To Another Group

    User Tools (System Settings) D D D D G G G G Press [Address Book: Program / Change Select the group which you want / Delete Group]. to add to. E E E E Press [Delete]. F F F F Press a group key you want to de- lete.

  • Page 101: Registering A Protection Code

    Registering a Protection Code Registering a Protection Code E E E E You can stop sender's names or fold- Press the name you want to regis- ers being accessed by setting a protec- ter or enter the registered number tion code. using the number keys.

  • Page 102: Registering A Protection Code For A Group

    User Tools (System Settings) G G G G Press [OK]. H H H H Press [Exit]. I I I I Press the { { { { User Tools/Counter} } } } key. Registering a Protection Code for a Group A A A A Press the { { { { User Tools/Counter} } } } key.

  • Page 103: Registering Ldap Authentication

    Registering LDAP Authentication Registering LDAP Authentication G G G G For each user registered in the Ad- Enter the login user name, and dress Book, you can register a login then press [OK]. user name and login password to be used when accessing an LDAP server.
  • Page 104 User Tools (System Settings) Note ❒ If you press , you can search by the registered name, user code, folder name or e-mail ad- dress. H H H H Press [Change] under Login Pass- word. I I I I Enter the new password, and then press [OK].

  • Page 105: Troubleshooting

    5. Troubleshooting If Your Machine Does Not Operate as You Want General Machine Status Problem/Cause Action This message appears Wait until the machine is ready. “ ” is dis- Please wait. when you turn on the oper- played. ation switch or change the toner bottle.
  • Page 106 Troubleshooting Machine Status Problem/Cause Action Misfeeds occur frequently. The side guides of the pa- Check the side guides are locked. per tray may not be locked. See p.113 “Changing the Paper Size”. The end guide of the paper Check that the end guide is locked. tray may not be locked.

  • Page 107: Document Server

    If Your Machine Does Not Operate as You Want Document Server Problem Action The number of scanned pages exceeds the ca- “ Exceeded max. number of pages pacity per file of the Document Server. per file.Do you want to store ”...

  • Page 108: B Loading Paper

    Troubleshooting B Loading Paper A A A A Note Pull out the paper tray until it ❒ You can change the paper size in stops. tray 2 and 3. See p.113 “Changing the Paper Size”. Reference For details about paper types and sizes, see p.153 “Copy Paper”.

  • Page 109: Loading Paper In Tray 2 And 3

    B Loading Paper C C C C Gently push the paper tray in un- When the left half of the tray is til it stops. pulled out A Load the paper in the left tray. Loading Paper in the Large Capacity Tray (LCT) A A A A Open the top cover of the large ca-...

  • Page 110: Loading Paper In The Interposer

    Troubleshooting D D D D A A A A B B B B Load paper by repeating steps Load the paper. C C C C Note ❒ The tray can hold up to 4,000 sheets. E E E E Close the top cover of the large ca- pacity tray (LCT).

  • Page 111: Suspend Copy When Using Finisher 3000B (100-Sheet Staples)

    Suspend Copy when using Finisher 3000B (100–Sheet Staples) Suspend Copy when using Finisher 3000B (100–Sheet Staples) You can suspend a large volume of copies when using Finisher 3000B (100–Sheet Staples). Note ❒ You can suspend copy only when the output tray is specified as the finisher shift tray.

  • Page 112: D Adding Toner

    Troubleshooting D Adding Toner When D is displayed, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
  • Page 113 D Adding Toner Note ❒ You can still make about 1000 copies after the messages “DToner is almost empty.”and “Replace Toner Bottle.” appear cyclically, but replace toner early to prevent poor copy quality. ❒ When the toner runs out, “D Add Toner” will be displayed on the screen and printing will be disabled.

  • Page 114: Replacing Toner

    Troubleshooting Replacing Toner • Open the front cover of the machine. • Pull out the lever under the toner bottle to- ward you 90°. ZGVY1060E • Raise the green lever, and then gently pull out the toner bottle. ZGVY1070E • Hold the new bottle horizontally, and then shake it five or six times without removing the outer cap.

  • Page 115: Clearing Misfeeds

    x Clearing Misfeeds x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings are cleared.
  • Page 116 Troubleshooting...
  • Page 117 x Clearing Misfeeds ADH006S...
  • Page 118 Troubleshooting...
  • Page 119 x Clearing Misfeeds ADH007S...
  • Page 120 Troubleshooting...
  • Page 121 x Clearing Misfeeds ADH008S...
  • Page 122 Troubleshooting...
  • Page 123 x Clearing Misfeeds ADH009S...
  • Page 124 Troubleshooting ADH010S...

  • Page 125: Changing The Paper Size

    Changing the Paper Size Changing the Paper Size B B B B Preparation Press the lock button. Adjust the side fences and back fence to the Always select the paper size with new paper size while pushing the User Tools. Otherwise, misfeeds release lever.
  • Page 126 Troubleshooting Important ❒ If the size of the paper set does not match the paper size selec- tor, misfeeds might occur, or parts of the image might not be copied. To adjust the paper size to one not available on the paper size selector A Set the paper size selector knob to the p...

  • Page 127: Adding Staples

    d Adding Staples d Adding Staples Note ❒ When removing jammed staples, staples might not be ejected the first few times you try to use the stapler. Important ❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur.

  • Page 128: Booklet Finisher (Saddle Stitch)

    Troubleshooting Booklet Finisher (Saddle Stitch) ADH012S...

  • Page 129: Finisher 3000B (100-Sheet Staples)

    d Adding Staples Finisher 3000B (100-Sheet Staples) ADH013S...

  • Page 130: Removing Jammed Staples

    Troubleshooting e Removing Jammed Staples Important ❒ A paper jam will occur if the machine staples using the Booklet Finisher with- out the saddle stitch stapler cartridge. Make sure the cartridge is set. Note ❒ Staples might jam due to curled copy paper. In this case, try turning the paper over in the tray.

  • Page 131: Booklet Finisher (Saddle Stitch)

    e Removing Jammed Staples Booklet Finisher (Saddle Stitch) ADH015S...

  • Page 132: Finisher 3000B (100-Sheet Staples)

    Troubleshooting Finisher 3000B (100-Sheet Staples) ADH016S...

  • Page 133: Removing Punch Waste

    y Removing Punch Waste y Removing Punch Waste Note ❒ When “ ” is displayed, you cannot use Hole Punch Receptacle is full. the Punch function. Finisher 3000M (50-Sheet Staples), Booklet Finisher A A A A Open the finisher front cover. ZGVH400E B B B B Pull out the punch waste box, and then remove punch waste.

  • Page 134: Finisher 3000B (100-Sheet Staples)

    Troubleshooting Note ❒ If you do not, “ ” is still displayed. Hole Punch Receptacle is full. D D D D Close the front cover of the finisher. “ ” disappears. Hole Punch Receptacle is full. Note ❒ If the message is still displayed, reinstall the punch waste box. Finisher 3000B (100-Sheet Staples) A A A A Open the finisher front cover.
  • Page 135 y Removing Punch Waste Note ❒ If you do not, “ ” is still displayed. Hole Punch Receptacle is full. D D D D Close the front cover of the finisher. “ ” disappears. Hole Punch Receptacle is full. Note ❒...
  • Page 136 Troubleshooting...

  • Page 137: Remarks

    6. Remarks Dos And Don'ts R WARNING: • Do not open the covers of the ma- chine when it is in operation. If you • Keep the machine away from do, misfeeds might occur. flammable liquids, gases, and aerosols. A fire or an electric •...

  • Page 138: Toner

    Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: •...

  • Page 139: Where To Put Your Machine

    Where to Put Your Machine Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Your machine's location should be light or strong light (more than carefully chosen because environ- 1,500 lux). mental conditions greatly affect its •...

  • Page 140: Power Connection

    Remarks • Close all covers and trays in- • When the main power switch is in cluding the front cover and by- the stand-by position, the optional pass tray. anti-condensation heaters are on. In case of emergency, unplug the Limitation machine's power cord.

  • Page 141: Maintaining Your Machine

    Maintaining Your Machine Maintaining Your Machine If the exposure glass or ADF is dirty, Cleaning the Auto Document you might not be able to make clear copies. Clean these parts when you Feeder find them dirty. A A A A ❖...

  • Page 142: Other Functions

    Remarks Other Functions B Press the { { { { Start} } } } key. Inquiry Inquiry information is printed. C C C C The inquiry functions lets you confirm the Press [Exit]. telephone numbers to contact for repairs D D D D Press [Exit].

  • Page 143: Counter

    Counter Counter Displaying the Total Counter You can display the total number of sheets used for all functions and the total number of sheets used for copy- ing. You can also print the counter list. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Counter].
  • Page 144 Remarks...

  • Page 145: Entering Text

    7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before that character. Available Characters •...

  • Page 146: Entering Text

    Entering Text Entering Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.

  • Page 147: Specifications

    8. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Console ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: CCD-CIS ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
  • Page 148 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L – A5KL, 11" × 17"L – 5 " × 8 "KL, 8K (267 × 390 mm)L, 16K (195 × 267 mm)KL • Bypass Tray: A3L – A6L, 11" × 17"L – 5 "...
  • Page 149 Main Unit ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Metric version Inch version Enlargement 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% Full Size 100% 100% Reduction Zoom: From 25 to 400% in 1% steps. ❖ ❖ ❖ ❖ Maximum continuous copy run: 999 sets ❖...
  • Page 150 Specifications • Complete system Type 1 Type 2 Type 3 Warm-up about 1.76 kw about 1.76 kw about 1.76 kw Stand-by about 0.33 kw about 0.33 kw about 0.33 kw During printing about 1.84 kw about 1.84 kw about 1.84 kw Maximum about 1.85 kw about 1.85 kw...

  • Page 151: Document Server

    Main Unit ❖ ❖ ❖ ❖ Weight: • Types 1, 2: Approx. 204 kg, 449.8 lb • Type 3: Approx. 216 kg, 476.2 lb Document Server ❖ ❖ ❖ ❖ HDD: 40 GB ❖ ❖ ❖ ❖ HDD (Document Server): 23.45 GB ❖...

  • Page 152: Auto Document Feeder

    Specifications Auto Document Feeder ❖ ❖ ❖ ❖ Mode: Batch (SADF) mode, Mixed Sizes mode, Paper Orientation mode ❖ ❖ ❖ ❖ Original size: Metric version: • A3L – B6 JISKL (1-sided originals) • A3L – A5KL (2-sided originals) Inch version: •...

  • Page 153: Options

    Options Options Note ❒ Specifications are subject to change without notice. Mailbox ❖ ❖ ❖ ❖ Number of trays: 9 trays ❖ ❖ ❖ ❖ Paper size: , 11" × 17"L, 8 " × 14"L, A3L, B4 JISL, A4KL, B5 JISKL, A5KL "...
  • Page 154 Specifications With Z-fold: " × 11"KL, • 20 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8 " × 8 "KL) (80 g/m , 20 lb.) • 30 sheets (A3L, B4 JISL, 11" × 17"L, 8 " × 14"L, 12" × 18"L) (80 g/m 20 lb.) In terms of stack capacity, one Z-folded sheet is equivalent to approximately 10 unfolded sheets.
  • Page 155 Options ❖ ❖ ❖ ❖ Staple position: 4 position (Top, Top Slant, Bottom, 2 Staples) Finisher Shift Tray 2: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 "...
  • Page 156 Specifications ❖ ❖ ❖ ❖ Stack capacity after stapling Without Mixed Size mode: " × 11"K)(80 g/m • 250–50 sets (10–50 sheets) (A4K, 8 , 20 lb.) " × 11"K)(80 g/m • 250 sets (2–9 sheets) (A4K, 8 , 20 lb.) "...

  • Page 157: Finisher 3000M (50-Sheet Staples)

    Options Finisher 3000M (50-Sheet Staples) Finisher Upper Tray: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 " × 11"KL, 5 " × 8 "KL, 12" × 18"L ❖...

  • Page 158: Finisher 3000B (100-Sheet Staples)

    Specifications ❖ ❖ ❖ ❖ Stack capacity after stapling Without Mixed Size mode: " × 11"K)(80 g/m • 300–60 sets (10–50 sheets) (A4K, 8 , 20 lb.) " × 11"K)(80 g/m • 300 sets (2–9 sheets) (A4K, 8 , 20 lb.) "...
  • Page 159 Options ❖ ❖ ❖ ❖ Paper weight: 52 – 216 g/m , 14 – 58 lb. ❖ ❖ ❖ ❖ Stack capacity: " × 11"K) (80 g/m • 3,000 sheets (A4K, B5 JISK, 8 , 20 lb.) • 1,500 sheets (A3L, B4 JISL, A4L, B5 JISL, 11" × 17"L, 8 "...

  • Page 160: Punch Unit (Booklet Finisher, Finisher 3000M)

    Specifications Punch Unit (Booklet Finisher, Finisher 3000M) ❖ ❖ ❖ ❖ Paper size: Punch unit type A3-A5, 11" × 17"-5 " × 8 2 & 4 holes type 2 holes " " × 11", 5 " × 8 A4-A5, 8 "...

  • Page 161: Z-Folding Unit

    Options Punch unit type A3-A5, 11" × 17"-5 " × 8 2 & 3 holes type 2 holes " " × 11", 5 " × 8 A4-A5, 8 " A3, B4 JIS, 11" × 17" 3 holes " × 11" A4, B5 JIS, 8 ❖...

  • Page 162: Copy Tray

    Specifications Copy Tray ❖ ❖ ❖ ❖ Paper capacity: • A3, 11" × 17" : 250 sheets " × 14" : 500 sheets • B4 JIS, 8 " × 11" : 500 sheets • A4, 8 " × 8 • B5 JIS, 5 "...
  • Page 163 Options ❖ ❖ ❖ ❖ Power consumption (Max): Approx. 48 W (power supplied from main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 500 × 620 × 200 mm, 19.7" × 24.4" × 7.9" ❖...

  • Page 164: Others

    Specifications Others ❖ ❖ ❖ ❖ A3/11" × × × × 17" Tray Unit (option) You can load A3L or 11" × 17"L paper in the tray 1 using this unit. ❖ ❖ ❖ ❖ B4 JIS/8 " × × × × 14" Tray Unit (option) "...

  • Page 165: Copy Paper

    Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Paper Type and Metric Version Inch Version Paper Ca- Type Weight pacity " × 11"K 1,550 Tray 1 52.3-127.9 g/m A4K, 8 sheets × 2 (14-34 lb.) A3L, B4 JISL, A4KL, 11"...
  • Page 166 Specifications Tray Paper Type and Metric Version Inch Version Paper Ca- Type Weight pacity Bypass 100 sheets 52.3-216 g/m A3L, Tray (14-57.6 lb.) (52.3-105 11" × 17"L, 8 " × A3L, A4L, A5L (14– " × 8 14"L, 5 "L, 28 lb.)) B4 JISL, A4K, B5 B4 JISL, A4KL,...

  • Page 167: Non-Recommended Paper

    Copy Paper It is recommended to place one sheet at a time. When loading translucent papers, set the paper direction according to the grain. ZGJS870E Important ❒ If you use damp or curled paper, a misfeed may occur. Note ❒ When loading paper in the paper trays 1-3, place the copy side face down. ❒...

  • Page 168: Paper Storage

    Specifications • Aluminum foil • Carbon paper • Conductive paper • Paper with perforated lines • Hemmed paper • Envelopes ❒ Do not copy on the side of paper that has been already copied onto or a fault might occur. Note ❒...

  • Page 169: Index

    INDEX Changing a registered folder , 80 , 83 Changing a registered name , 70 A3/11" × 17" Tray Unit , 152 Changing a user code , 72 Access to the Machine , 128 Changing LDAP Authentication , 91 Adding Changing the Paper Size Staples , 115 Tray 2 , 113...
  • Page 170 Document Server , 35 , 139 Downloading , 44 Jammed Staples Settings , 46 Removing , 118 Using , 36 Job List , 30 Viewing , 44 Checking , 30 Dos And Don'ts , 125 Deleting , 31 Job List Display Time , 54 {Job List} } } } key , 21 E-mail destination , 75 {Energy Saver} } } } key , 21...
  • Page 171 Removing Jammed Staples , 118 Panel Off Timer , 59 Punch Waste , 121 Panel Tone , 51 Removing a name from a group , 86 Paper Storage , 156 Removing Jammed Staples Paper tray , 18 Booklet Finisher (Saddle Stitch) , 119 Paper Tray Priority Finisher 3000B (100-Sheet Staples) , 120 Copier , 56...
  • Page 172 {Start} } } } key , 22 Suspend Copy Warm Up Notice Finisher 3000B (100–Sheet Staples) , 99 (Copier/Document Server) , 51 System Auto Reset Timer , 59 Web browser , 44 System Reset , 30 Weekly Timer , 60 Weekly Timer Code , 60 Where to Put Your Machine , 127 Tab Sheet Holder , 152...
  • Page 173 MEMO...
  • Page 174 MEMO B141-6700A...
  • Page 175 Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2004 Ricoh Co., Ltd.
  • Page 176 Shanghai P.C.:200021 Phone: +86-21-5396-6888 RICOH DEUTSCHLAND GmbH Wilhelm-Fay-Strasse 51, Singapore D-65936 Frankfurt am Main Phone: +49-(0)69-7104250 RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, France #15-01/02 The Heeren, Singapore 238855 RICOH FRANCE S.A. Phone: +65-6830-5888 383, Avenue du Général de Gaulle...

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