Ricoh 2020D - Aficio B/W Laser General Settings Manual
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Ricoh 2020D - Aficio B/W Laser General Settings Manual

Ricoh 2020D - Aficio B/W Laser General Settings Manual

Operating instructions
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Table of Contents

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See also: Feature Manual , Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "Copy Reference" before using the machine.
General Settings Guide
Getting Started
Combined Function Operations
User Tools (System Settings)
Troubleshooting
Other Functions
Entering Text
Security
Specifications

Operating Instructions

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Table of Contents
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Summary of Contents for Ricoh 2020D - Aficio B/W Laser

  • Page 1: Operating Instructions

    Operating Instructions General Settings Guide Getting Started Combined Function Operations User Tools (System Settings) Troubleshooting Other Functions Entering Text Security Specifications Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "Copy Reference"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of, and the operating environment for DeskTop- Binder Lite in detail.

  • Page 5: Machine Types

    Machine Types This machine comes in three models which vary by copy speed and available op- tions. Type 1 Type 2 Type 3 Copy speed 16 copies/minute 20 copies/minute 20 copies/minute " × 11"K) " × 11"K) " × 11"K) (A4K, 8 (A4K, 8 (A4K, 8...

  • Page 6: What You Can Do With This Machine

    What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.13 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Paperless Fax Transmission Scanner Functions...

  • Page 7: Fax Transmission And Reception Through The Internet

    • With ScanRouter V2 Profession- Fax Transmission and al*/Lite, you can save scan files in specified destinations on network Reception through the Internet computers (Using the network de- livery scanner function). See Scan- ner Reference. Administrating the Machine (Security Functions) xxx@xxx.com xxx@xxx.com AAI017S...

  • Page 8: Monitoring The Machine Using A Computer

    Monitoring the Machine Using a Computer AAI020S You can monitor machine status and change settings using a computer. • Using SmartDeviceMonitor Admin, SmartDeviceMonitor for Client, or a Web browser, you can use a computer to view the ma- chine's status, such as to check on paper quantities, or misfeeds, etc.

  • Page 9: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i Machine Types ......................iii What You Can Do with This Machine..............iv Copier, Facsimile, Printer, and Scanner Functions........... iv Paperless Fax Transmission..................iv Fax Transmission and Reception through the Internet ..........v Using the Scanner in a Network Environment ............v Administrating the Machine (Security Functions)............
  • Page 10 Address Book.......................43 Registering Destination Information .................44 Registering Sender Information ................44 User Code (MFP) ....................45 Registering a New User Code.................. 45 Changing a User Code.....................46 Deleting a User Code....................49 Displaying the Counter for Each User Code ............52 Printing the Counter for Each User Code..............53 Clearing the Counter ....................54 Fax Destination ....................
  • Page 11 7. Security Security......................... 97 Primary Security Functions ..................97 Extended Security Function ..................97 Operating Environment and Notes..............99 Operating Environment ....................99 For Administrator......................99 For User ........................99 8. Specifications Main Unit......................101 Options ....................... 105 Exposure Glass Cover ...................105 Auto Document Feeder (ADF) ................105 Auto Document Feeder capable of scanning both sides of a sheet (ARDF)..106 Internal Tray 2 (1 bin tray)..................

  • Page 13: Copyrights And Trademarks

    Adobe Systems Incorpo- rated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.

  • Page 14: Information About Installed Software

    Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
  • Page 15 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
  • Page 16 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
  • Page 17 e) The source code of the Sablotron software is available at: http://www.ginger- all.com. f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html. JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin...
  • Page 18 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc.

  • Page 19: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 20: Energy Star Program

    ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
  • Page 21 • Duplex Priority (Type 3 only) To conserve paper, the Duplex function (1-Sided → 2-Sided) can be selected preferentially when you turn on the operation switch or the main power switch, press the { { { { Clear Modes} } } } key, or the machine resets itself automatically. To change Duplex Priority mode, see Copy Reference.

  • Page 23: Getting Started

    1. Getting Started Guide to Components Exposure glass cover (optional), Note ADF (optional), or ARDF (optional). ❒ When paper larger than A3 is deliv- See p.13 “External Options” ered, release the 1 bin tray stand, and (The illustration shows the ARDF.) then pull out the tray extension.
  • Page 24 Getting Started Main power switch Operation switch If the machine does not operate after Press to turn the power on (the On indi- turning on the operation switch, check cator lights). To turn the power off, press the main power switch is turned on. If it again (the On indicator goes off).

  • Page 25: Options

    Options Options External Options Exposure glass cover Note Lower this cover over originals. ❒ Internal tray 2 can only be installed for Type 2 and 3 (MFP). Place stacks of originals here. Paper tray unit (1–tray type) They will feed in automatically. Holds 500 sheets.

  • Page 26: Internal Options

    Getting Started Internal Options Fax unit Allows you to use the facsimile function. Printer/Scanner unit Allows you to use the printer and scanner functions. Parallel port IEEE 1284 interface board Allows you to connect to an IEEE 1284 cable. IEEE 1394 interface board Allows you to connect to an IEEE 1394 cable.

  • Page 27: Control Panel

    Control Panel Control Panel This illustration shows the control panel of the machine with options fully in- stalled. 5 6 7 11 12 Search Check Destination Destination Information On Hook Dial On Hook Dial Commu- Receive File nicating Immediate Trans. Start Manual Memory Reception...

  • Page 28: Operation Switch

    Getting Started { { { { Clear/Stop} } } } key. { { { { Original Type} } } } key Press to select the original type registered • Clear: in [Original Type 1 (Text)] or [Original Type 2 Clears an entered numeric value. (Photo)].

  • Page 29: Display

    Control Panel Display The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copy display is set as the default screen when the machine is turned on. When you select or specify an item on the display, it is highlighted like Reading the Display and Using Keys This section explains how to read the display and use the Selection keys.
  • Page 30 Getting Started Common key operations The following keys are common to all screens: ❖ ❖ ❖ ❖ Key list [Cancel] Deletes a selected function or entered values, and then the previous display returns. [Exit] The previous display returns. [Stop] Stops a job in progress. Acknowledges a selected function or an entered values.

  • Page 31: Combined Function Operations

    2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission • When accessing User Tools • During On hook dialing for fax transmission •...

  • Page 32: System Reset

    Combined Function Operations - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed. This function is called “System Reset”. Note ❒ You can change the System Reset time. See p.32 “System Auto Reset Timer”.

  • Page 33: Multi-Access

    Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.

  • Page 34: Function Compatibility

    Combined Function Operations - Function compatibility The chart shows function compatibility when print priority is set to “Interleave”. See p.28 “Print Priority”. Mode after you select Copy Facsimile Printer Scanner Transmission Recep- tion Mode before you select × × Using the control panel ×...

  • Page 35: User Tools (System Settings)

    3. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see Network Guide. For details about parallel interface, see Printer Reference 2. ❖ ❖ ❖ ❖ General Features (See p.28 “General Features”.) Default (MFP) Default (Copier only) Panel Tone...
  • Page 36 User Tools (System Settings) Default (MFP) Default (Copier only) Paper Type:Tray 2 No Display (Plain Pa- per)/APS On/ Duplex Paper Type:Tray 3 No Display (Plain Pa- per)/APS On/ Duplex Paper Type:Tray 4 No Display (Plain Pa- per)/APS On/ Duplex Ppr Tray Priority: Copier Tray 1 Ppr Tray Priority: Printer Tray 1...
  • Page 37 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ Key Operator Tools (See p.34 “Key Operator Tools”.) Default Default (MFP) (Copier only) User Code Management Copier Facsimile Scanner Printer Auto Program Key Counter Management All Off Key Operator Code Extended Security Display/Print Counter —...

  • Page 38: Accessing User Tools (System Settings)

    User Tools (System Settings) Accessing User Tools (System Settings) B B B B This section is for key operators in Select [System Settings] using { { { { U U U U } } } } charge of this machine. or { { { { T T T T } } } } , and then press the { { { { OK} } } } User Tools allow you to change or set key.

  • Page 39: Quitting User Tools

    Accessing User Tools (System Settings) Quitting User Tools A A A A Press the { { { { User Tools/Counter} } } } key. On Hook Dial On Hook Dial Pause/ Redial AAH011S...

  • Page 40: Settings You Can Change With User Tools

    User Tools (System Settings) Settings You Can Change with User Tools Reference To access User Tools, see p.26 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
  • Page 41 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. Note ❒ Default: Internal tray 1 ❖ ❖ ❖ ❖ Output: Facsimile (facsimile) You can specify a tray to which documents are delivered. Note ❒...

  • Page 42: Tray Paper Settings

    User Tools (System Settings) Tray Paper Settings ❖ ❖ ❖ ❖ Tray Paper Size: Tray 1–4 Select the size of the paper loaded in the paper tray. • Type 1 • The paper sizes you can set for Tray 1 are as follows: A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K, 11"...
  • Page 43 Settings You Can Change with User Tools Reference p.88 “Changing the Paper Size” ❖ ❖ ❖ ❖ Paper Type:Bypass tray Set the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: •...

  • Page 44: Timer Settings

    User Tools (System Settings) Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called “Auto Off”. The machine status after the Auto Off operation is referred to as “Off mode”, or “Sleep mode”.
  • Page 45 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Copier Auto Reset Timer Specify the time to elapse before copier modes reset. Note ❒ If [Off] is selected, the machine does not automatically switch to the user code entry screen. ❒...

  • Page 46: Key Operator Tools

    User Tools (System Settings) Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. It is recommended that the key operator program a key operator code when per- forming the settings. See p.34 “Key Operator Code”. ❖...

  • Page 47: Print Counter List

    Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Extended Security Specify whether or not to use the security function. Note ❒ Default : Off ❒ You have to set a 6-digit key operator code to enable Extended Security. See p.34 “Key Operator Code”.
  • Page 48 User Tools (System Settings) Select [Display/Print Counter] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 49 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Address Book Management You can add, change, or delete user information in the Address Book, and fac- simile/scanner functions destinations. For details about these operations, see p.45 “User Code (MFP)”, p.55 “Fax Destination”, and p.64 “E-mail Destination”.

  • Page 50: Destination List

    User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Print List You can print the destination list registered in the Address Book. • Destination List Prints the destination list registered in the Address Book. • Group Destination List Prints the group destination list registered in the Address Book. •...

  • Page 51: User Code (For Machine With Copier Function Only)

    User Code (For machine with copier function only) User Code (For machine with copier function only) D D D D Register user codes to restrict copier Select [Program/Change User Code] functions to certain users, and check using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press on their use of copier functions: the { { { { OK} } } } key.

  • Page 52: Changing A User Code

    User Tools (System Settings) G G G G Enter the new user code using the Changing a User Code number keys, and then press the { { { { OK} } } } or { { { { #} } } } key. Note ❒...

  • Page 53: Displaying The Counter For Each User Code

    User Code (For machine with copier function only) F F F F Select [Per User Code] or [All User Displaying the Counter for Codes] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then Each User Code press the { { { { OK} } } } key.

  • Page 54: Printing The Counter For Each User Code

    User Tools (System Settings) Printing the Counter for Each Clearing the Counter User Code A A A A Press the { { { { User Tools/Counter} } } } key. You can print out the counter for each B B B B Select [System Settings] using { { { { U U U U } } } } user code.

  • Page 55: Address Book

    Address Book Address Book Registering user information, such as • Sender's Password fax numbers and e-mail addresses, in Reference the Address Book allows you to man- p.44 “When using the scan- age them together. ner function” Important p.44 “Registering Sender In- ❒...

  • Page 56: Registering Destination Information

    User Tools (System Settings) ❖ ❖ ❖ ❖ When using the scanner function Registering Destination • E-mail Information Register e-mail addresses in the Address Book. To send scan files by e-mail, select the desti- ❖ ❖ ❖ ❖ Registering the destination name nation from the Destination •...

  • Page 57: User Code (Mfp)

    User Code (MFP) User Code (MFP) Register user codes to restrict the fol- Registering a New User Code lowing functions to certain users, and check their use of each function: A A A A Press the { { { { User Tools/Counter} } } } key. •...

  • Page 58: Changing A User Code

    User Tools (System Settings) E E E E I I I I Select [Program/Change] using { { { { U U U U } } } } Enter the user code using the or { { { { T T T T } } } } , and then press the { { { { OK} } } } number keys, and then press the { { { { OK} } } } key.
  • Page 59 User Code (MFP) F F F F D Press the { { { { OK} } } } key. Enter the registration number of t he d e s ti n a tio n y ou w a n t t o change using the number keys or the Quick Dial keys, and then press the { { { { OK} } } } key.
  • Page 60 User Tools (System Settings) C Enter the registration number Searching to select a registered of the destination you want to user code by fax number change using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } A Press [Search].

  • Page 61: Deleting A User Code

    User Code (MFP) C Enter the e-mail address of the I I I I Enter the new user code using the destination you want to change number keys, and then press the using the number keys and the { { { { OK} } } } key. Quick Dial keys, and then press the { { { { OK} } } } key.
  • Page 62 User Tools (System Settings) F F F F Enter the registration number you Searching to select a registered want to delete using the number user code from Destination List keys or the Quick Dial keys, and then press the { { { { OK} } } } key. A Press [Search].
  • Page 63 User Code (MFP) C Enter the user code of the desti- E Select the destination you want to delete using { { { { U U U U } } } } or nation you want delete using { { { { T T T T } } } } , and then press the { { { { OK} } } } the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key.

  • Page 64: Displaying The Counter For Each User Code

    User Tools (System Settings) E Select the destination you want to delete using { { { { U U U U } } } } or Displaying the Counter for { { { { T T T T } } } } , and then press the { { { { OK} } } } Each User Code key.

  • Page 65: Printing The Counter For Each User Code

    User Code (MFP) C Press the { { { { Start} } } } key. Printing the Counter for Each The counter list prints out. User Code To print the counter for each user You can print out the counter made code under each user code using [Print Counter], [Transmission Counter], or...

  • Page 66: Clearing The Counter

    User Tools (System Settings) To clear the counter for each user Clearing the Counter code A A A A Press the { { { { User Tools/Counter} } } } key. A Select [Per User Code] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } B B B B Select [System Settings] using { { { { U U U U } } } }...

  • Page 67: Fax Destination

    Fax Destination Fax Destination Register fax destinations, so you do Registering a Fax Destination not need to enter them each time, and can send documents scanned in using A A A A the fax function. Press the { { { { User Tools/Counter} } } } key. •...
  • Page 68 User Tools (System Settings) E E E E H H H H Select [Program/Change] using { { { { U U U U } } } } Press [Dest.]. or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 69: Changing A Registered Fax Destination

    Fax Destination K K K K Press the { { { { Cancel} } } } key. To set label insertion L L L L Press the { { { { OK} } } } key. When Label Insertion is set to On, the receiver's name is printed on The “...
  • Page 70 User Tools (System Settings) B Select [Search by Name] using Searching to select a registered { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the fax destination from Destination { { { { OK} } } } key.
  • Page 71 Fax Destination D Press the { { { { OK} } } } key. Searching to select a registered fax destination by user code A Press [Search]. B Select [Search by User Code] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 72: Deleting A Registered Fax Destination

    User Tools (System Settings) D Press the { { { { OK} } } } key. L L L L Press the { { { { OK} } } } key. The “ ” message ap- Programmed pears, and then the “Address Book”...
  • Page 73 Fax Destination C Enter the characters of the des- C Select the destination you want to delete using { { { { U U U U } } } } or tination you want to delete us- { { { { T T T T } } } } , and then press the { { { { OK} } } } ing the number keys and the Quick Dial keys, and then key.
  • Page 74 User Tools (System Settings) C Enter the user code of the desti- E Select the destination you want to delete using { { { { U U U U } } } } or nation you want delete using { { { { T T T T } } } } , and then press the { { { { OK} } } } the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key.
  • Page 75 Fax Destination E Select the destination you want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 76: E-Mail Destination

    User Tools (System Settings) E-mail Destination C C C C Register e-mail destinations, so you Select [Key Operator Tools] using do not need to enter e-mail addresses { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the every time, and can send scan files by { { { { OK} } } } key.
  • Page 77 E-mail Destination G G G G J J J J Enter the user (destination) name Enter the e-mail address using the using the number keys and the number keys and the Quick Dial keys, and then press the { { { { OK} } } } key. Quick Dial keys, and then press the { { { { OK} } } } key.

  • Page 78: Changing A Registered E-Mail Destination

    User Tools (System Settings) A Select [On] using { { { { U U U U } } } } or { { { { T T T T } } } } , E E E E Select [Program/Change] using { { { { U U U U } } } } and then press the { { { { OK} } } } key.
  • Page 79 E-mail Destination D Press the { { { { OK} } } } key. C Enter the registration number of the destination you want to change using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key.
  • Page 80 User Tools (System Settings) C Enter the e-mail address of the Searching to select a registered destination you want to change e-mail destination by fax number using the number keys and the Quick Dial keys, and then A Press [Search]. press the { { { { OK} } } } key.

  • Page 81: Deleting A Registered E-Mail Destination

    E-mail Destination I I I I N N N N Select [E-mail Settings] using { { { { U U U U } } } } or Press the { { { { Cancel} } } } key. { { { { T T T T } } } } , and then press the { { { { OK} } } } key. O O O O Press the { { { { OK} } } } key.
  • Page 82 User Tools (System Settings) C Enter the characters of the des- Searching to select a registered tination you want to delete us- e-mail destination from ing the number keys and the Destination List Quick Dial keys, and then press the { { { { OK} } } } key. A Press [Search].
  • Page 83 E-mail Destination D Press the { { { { OK} } } } key. Searching to select a registered e-mail destination by user code A Press [Search]. B Select [Search by User Code] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 84 User Tools (System Settings) D Press the { { { { OK} } } } key. L L L L Press the { { { { Cancel} } } } key. M M M M Press the { { { { OK} } } } key. The “...

  • Page 85: Registering Destinations To A Group

    Registering Destinations to a Group Registering Destinations to a Group D D D D Register destinations to a group to Select [Prgrm./Change/Delete Group] easily control registered fax, e-mail using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press and folders for each group.

  • Page 86: Registering A Destination To A Group

    User Tools (System Settings) H H H H G G G G Press the { { { { OK} } } } key. Enter the user (destination) name using the number keys and the The “ ” message ap- Programmed Quick Dial keys, and then press pears, and then the “Group”...

  • Page 87: Deleting A Destination From A Group

    Registering Destinations to a Group L L L L B Select [Search by Name] using Press the { { { { OK} } } } key. { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the The “...
  • Page 88 User Tools (System Settings) Searching to select a Searching to select a destination registered in a destination registered in a group from Destination List group by user code A Press [Search]. A Press [Search]. B Select [Display Destination List] B Select [Search by User Code] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 89 Registering Destinations to a Group D Press the { { { { OK} } } } key. D Press the { { { { OK} } } } key. E Select the destination you E Select the destination you want to delete using { { { { U U U U } } } } or want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } { { { { T T T T } } } } , and then press { { { { OK} } } }...

  • Page 90: Displaying The Destinations Registered In Groups

    User Tools (System Settings) C Enter the characters of the des- Displaying the Destinations tination you want to display using the number keys and the Registered in Groups Quick Dial keys, and then press the { { { { OK} } } } key. A A A A Press the { { { { User Tools/Counter} } } } key.

  • Page 91: Changing A Group Name

    Registering Destinations to a Group C Select the group you want to display using { { { { U U U U } } } } or { { { { T T T T } } } } , and Changing a Group Name then press the { { { { OK} } } } key.
  • Page 92 User Tools (System Settings) C Enter the characters of the des- C Select the group you want to change using { { { { U U U U } } } } or { { { { T T T T } } } } , and tination you want to change us- then press the { { { { OK} } } } key.

  • Page 93: Deleting A Group

    Registering Destinations to a Group C Enter the characters of the des- Deleting a Group tination you want to delete us- ing the number keys and the A A A A Quick Dial keys, and then Press the { { { { User Tools/Counter} } } } key. press the { { { { OK} } } } key.
  • Page 94 User Tools (System Settings) C Select the group you want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 95: Troubleshooting

    4. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ For further “Troubleshooting”, refer to the other manuals for this machine. See p.i “Manuals for This Machine”.
  • Page 96 Troubleshooting Problem Causes Solutions The main power indicator This occurs in the follow- Check if the machine is communi- continues blinking and ing case: cating with a computer. does not turn off when • The machine is commu- pressed. nicating with external equipment.

  • Page 97: Clearing Misfeeds

    x Clearing Misfeeds x Clearing Misfeeds AAI030S R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared.
  • Page 98 Troubleshooting...
  • Page 99 x Clearing Misfeeds...

  • Page 100: Changing The Paper Size

    Troubleshooting Changing the Paper Size Preparation When using 11”× 17”size paper Be sure to select the paper size A Pull the back fence off from with User Tools and the paper size the tray. selector. If you do not, misfeeds might occur.
  • Page 101 Changing the Paper Size E E E E H H H H While pressing the release lever, While pressing the release lever, adjust the side fences. adjust the side and back fences to the new paper size. ZENY390E F F F F ZENY320E Push the metal plate down.

  • Page 102: Changing The Paper Size In The Optional Paper Tray Unit

    Troubleshooting E E E E While pressing the release lever, Changing the Paper Size in the adjust the side fences. Optional Paper Tray Unit A A A A Make sure the paper tray is not in use. B B B B Pull out the paper tray until it stops.
  • Page 103 Changing the Paper Size Important ❒ When setting small quantities of copy paper, be careful not to squeeze in the side fence too much or paper will not feed in properly. H H H H Press down the lock button. I I I I Adjust the tray size to the new pa- per size using the paper size se-...
  • Page 104 Troubleshooting...

  • Page 105: Other Functions

    5. Other Functions Other Functions E E E E Press the { { { { User Tools/Counter} } } } key. Displaying the Total Counter You can display the total counter val- Changing the Language ue used for all functions. A A A A You can change the language used on Press the { { { { User Tools/Counter} } } } key.
  • Page 106 Other Functions...

  • Page 107: Entering Text

    6. Entering Text Entering Text ❖ ❖ ❖ ❖ { { { { W W W W } } } } or { { { { V V V V } } } } This section describes how to enter characters.

  • Page 108: Entering Letters

    Entering Text B B B B Select the desired symbol using Entering letters the cursor keys, and then press the { { { { OK} } } } key. A A A A Press the { { { { Shift} } } } key to switch be- tween uppercase and lowercase.

  • Page 109: Security

    7. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security. For those who require increased document protection, we recommend the Ex- tended Security function.
  • Page 110 Security A A A A Press the { { { { User Tools/Counter} } } } key. On Hook Dial On Hook Dial Pause/ Redial AAH011S B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. C C C C Select [Key Operator Tools] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 111: Operating Environment And Notes

    Operating Environment and Notes Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...
  • Page 112 Security...

  • Page 113: Specifications

    8. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖...
  • Page 114 Specifications • Bypass (custom size): Vertical: 90 – 305 mm, 3.5" – 12.0" Horizontal: 148 – 1,260 mm, 5.8" – 49.6" • Duplex unit: A3L – A5KL, 11" × 17"L – 8 " × 11"KL ❖ ❖ ❖ ❖ Copy paper weight: •...
  • Page 115 Main Unit ❖ ❖ ❖ ❖ Copy paper capacity: Type 1: • Tray 1: 250 sheets (80 g/m , 20 lb) • Bypass: 100 sheets (80 g/m , 20 lb) Type 2, 3: • Tray 1, 2: 250 sheets (80 g/m , 20 lb) •...
  • Page 116 Specifications ❖ ❖ ❖ ❖ Duplex unit (Type 3 only) • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, 11" × 17"L, 8 " × 14"L, " × 13"L, 8 " × 13"L, 8" × 13"L, 8 " × 11"KL, 7 "...

  • Page 117: Options

    Options Options Exposure Glass Cover Lower this over originals. Auto Document Feeder (ADF) ❖ ❖ ❖ ❖ Mode: • ADF mode ❖ ❖ ❖ ❖ Original size: • A3L – A5KL • 11" × 17"L – 5 " × 8 "KL ❖...

  • Page 118: Auto Document Feeder Capable Of Scanning Both Sides Of A Sheet (Ardf)

    Specifications Auto Document Feeder capable of scanning both sides of a sheet (ARDF) ❖ ❖ ❖ ❖ Original size: • A3L – A5KL • 11" × 17"L – 5 " × 8 "KL ❖ ❖ ❖ ❖ Original weight: • One-sided originals: 40 – 128 g/m (11 –...

  • Page 119: Paper Tray Unit (1-Tray Type)

    Options ❖ ❖ ❖ ❖ Dimension (W × × × × D × × × × H) Unit: 222 × 478 × 104 mm Tray: 335 × 390 × 26 mm ❖ ❖ ❖ ❖ Weight: 2 kg (4 lb) or less Note ❒...

  • Page 120: Paper Tray Unit (2-Tray Type)

    Specifications Paper Tray Unit (2-tray type) ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m (16 – 28 lb.) ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8 " × 14"L, 8 "...

  • Page 121: Copy Paper

    Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Metric version Inch version Paper weight Paper capacity Paper tray 1 (Type 1) A3L, B4JISL, A4KL, B5JISKL, 60 – 90 g/m , 16 250 sheets A5K, 11"...
  • Page 122 Specifications Metric version Inch version Paper weight Paper capacity Bypass Standard A3L , B4JISL 52 – 162 g/m 10 sheets tray Sizes 14 – 43 lb A4KL, B5JISKL, A5KL, 100 sheets B6JISL 11" × 17"L " × 14"L, 8 " × "...

  • Page 123: Unusable Paper

    Copy Paper Reference To add paper, see Copy Reference. To change the paper size, see p.88 “Changing the Paper Size”. Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒...

  • Page 124: Paper Storage

    Specifications Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surface. ❒...

  • Page 125: Index

    INDEX Accessing user tools (System Settings) , 26 Deleting a destination from a group , 75 Address Book Deleting a group , 81 Print List , 38 Deleting a registered e-mail destination , 69 Program/Change/Delete Group , 37 Deleting a Registered Fax Destination , 60 Address book , 43 Deleting a User Code , 49 Address Book Management , 37...
  • Page 126 Paper tray unit (2-tray type) , 108 Paper tray unit (2–tray type) , 13 If your machine does not operate as you Paper type want , 83 Bypass tray , 31 Internal options , 14 Tray 1–4 , 31 Internal tray , 11 Primary security functions , 97 Internal Tray 2 (1 bin tray) , 106 Printing the Counter for Each User Code , 53...
  • Page 127 Unusable paper , 111 User code (for machine with copier function only) , 39 User Code Management , 34 User code (MFP) , 45 User Tools Menu (System Settings) , 23 Ventilation holes , 11...
  • Page 129 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
  • Page 130 GB GB B259-6500...

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