Sharp MX-M314N Operation Manual

Sharp MX-M314N Operation Manual

Mx-m264n/m314n/m354n operation-manual gb
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MAKE A COPY
PRINT A DOCUMENT
SCAN AN IMAGE /
SAVE A JOB AND
SEND AN INTERNET FAX
REUSE IT LATER

OPERATION GUIDE

SEND A FAX
MAINTAIN
THE MACHINE
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BEFORE USING THE MACHINE
COPIER
PRINTER
FACSIMILE
SCANNER / INTERNET FAX
DOCUMENT FILING
SYSTEM SETTINGS
TROUBLESHOOTING
About Operation Guide

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Summary of Contents for Sharp MX-M314N

  • Page 1: Operation Guide

    OPERATION GUIDE Search based on Search based on what you want to do what you want to do MAKE A COPY PRINT A DOCUMENT SCAN AN IMAGE / SAVE A JOB AND SEND AN INTERNET FAX REUSE IT LATER BEFORE USING THE MACHINE COPIER PRINTER SEND A FAX...
  • Page 2: Make Copy

    MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
  • Page 3 Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper...
  • Page 4 Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies...
  • Page 5 Make a copy of this type of original More original pages than can be loaded at once Bulky original (shadows appear at edges) Book or pamphlet (make facing page copies) Mixed-size originals Bound original such as a book (one page at a time)
  • Page 6 Make a copy on this type of paper Envelopes and other Tab Paper special media Transparency film...
  • Page 7 Add the date or page numbers Add the date Add the page number Add a stamp Add text...
  • Page 8 Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin...
  • Page 9: Other Convenient Functions

    Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper Make a negative copy Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original...
  • Page 10 PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
  • Page 11 Conserve Print on both sides of the paper Print multiple pages on one side of the paper...
  • Page 12 Print without a computer F T P Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine...
  • Page 13 Print attractive output Print matching the size of the paper Bring out faint text and lines Select the print mode Adjust the brightness and contrast Adjusting line width when printing a file such as CAD data...
  • Page 14 Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin Staple output Print specific pages on the front side of the paper...
  • Page 15 Print on this type of paper Envelopes Transparency film Rotate the image 180 degrees Tab Paper Print specific pages on different paper...
  • Page 16 Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data...
  • Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
  • Page 18 SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
  • Page 19 Conserve Send when the rate is lowest Send two original pages as a single page Check received data before printing Relay a transmission through a branch office...
  • Page 20 Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals ID card or other card...
  • Page 21: Prevent Transmission To Wrong Destination

    Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission Stamp scanned original pages...
  • Page 22 Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges...
  • Page 23 Store frequently used settings X X X X - 6 7 8 9 X X X X - 9 8 7 4 View the transmission log X X X X - 4 5 6 7 X X X X - 5 4 3 2 X X X X - 9 9 9 9 Bound original such as a book (one page at a time)
  • Page 24 Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine...
  • Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone...
  • Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
  • Page 27 Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document...
  • Page 28 Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals Original with background...
  • Page 29 Prevent transmission to the wrong destination Check the result of transmission Stamp scanned original pages Check the log of previous transmissions...
  • Page 30 Send a smaller file Send at low resolution Reduce an image before sending Send two original pages as a single page Compress a file before sending Send an image in black & white ID or other card...
  • Page 31 Store frequently used settings a a a @ a a . a a . c o b b b @ b b . b b . c View the transmission log c c c @ c c . c c . c o d d d @ d d .
  • Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode...
  • Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
  • Page 34 Search for a file using a keyword Search for a file Search by checking the contents of files...
  • Page 35 Organize my files Delete a file Periodically delete files Delete all files Change the folder...
  • Page 36 MAINTAIN THE MACHINE Clean the Replace a toner Replace the Replace the machine cartridge staple cartridge stamp cartridge...
  • Page 37 Clean the machine Clean the document glass and automatic document feeder Clean the bypass feed roller Clean the original feed roller...
  • Page 38 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
  • Page 39 HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. Return to top page button If an operation does not proceed as expected, click this button to start over again. Back one page button Displays the previous page.
  • Page 40: Manuals Provided With The Machine

    MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. The manuals in PDF format are on the CD-ROM that accompanies the machine. 1.
  • Page 41 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
  • Page 42: Table Of Contents

    • FINISHER MAINTENANCE ....1-43 SHARP OSA ......1-45 •...
  • Page 43: Part Names And Functions

    BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR Job separator (upper tray)* Received faxes and printed papers are delivered to this tray. Automatic document feeder This automatically feeds and scans multiple originals.
  • Page 44 (10) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. Keyboard* This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel.
  • Page 45: Interior

    INTERIOR (15) Toner cartridges These contain toner for printing. When the toner runs out in a cartridge, the cartridge must be replaced. REPLACING THE TONER CARTRIDGES (16) Upper right side cover If a paper misfeed occurs while outputting to the job separator or the finisher (sold separately), open this cover to remove the misfed paper.
  • Page 46: Automatic Document Feeder And Document Glass

    AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Automatic document feeder Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. Original guides These help ensure that the original is scanned correctly.
  • Page 47: Side And Back

    SIDE AND BACK Service-only connector Caution This connector is for use only by service technicians. Connecting a cable to this connector may cause the machine to malfunction. Important note for service technicians: The cable connected to the service connector must be less than 3 m (118") in length.
  • Page 48: Operation Panel

    OPERATION PANEL Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
  • Page 49 (10) [STOP] key ( Press this key to stop a copy job or scanning of an original. (11) Main power indicator This lights up when the machine's main power switch is in the "on" position. TURNING THE POWER ON AND OFF (12) [POWER] key ( Use this key to turn the machine power on and off.
  • Page 50: Touch Panel

    TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-55). • For information on the screens and procedures for using the system settings, see (page 7-4) in "7. SYSTEM SETTINGS". Using the touch panel Example 1 DOCUMENT...
  • Page 51 Example 4 Plain Exposure Auto Paper Select Copy Ratio Original 100% Auto Auto Plain When at least one special mode is selected, the key appears in the base screen. Example 5 Original Size Input Cancel (25 432) (25 297) Touch a numeric value display key to directly enter a value with the numeric keys.
  • Page 52: Status Display

    STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Copies in progress from tray 1. Ready to scan for next copy job. Exposure Auto Copy Ratio...
  • Page 53: System Bar

    SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. Exposure Auto Copy Ratio 100% Tray1 Job status display The job in progress or reserved are indicated by icons. The icons are as follows.
  • Page 54 This appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key.
  • Page 55: Turning The Power On And Off

    TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is towards the rear on the left side. The other power switch is the [POWER] key ( ) on the operation panel at the top right. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
  • Page 56: Energy Save Functions

    ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
  • Page 57: User Authentication

    USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
  • Page 58 User Authentication When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
  • Page 59: Authentication By Login Name / Password

    AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. The LDAP certification requires the hard disk drive. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) User Authentication...
  • Page 60 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally • When an LDAP server has been stored, [Auth to:] can be changed. • If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name.
  • Page 61 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally (Different items will appear in the screen when LDAP authentication is used.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
  • Page 62: Home Screen

    Touch to go to your my menu screen. Key names and images can be changed. Application Keys* It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts. * This function requires the hard disk drive.
  • Page 63: Remote Operation Of The Machine

    REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. Your computer Operate the Operate the...
  • Page 64: Items Recorded In The Job Log

    ITEMS RECORDED IN THE JOB LOG This function requires the hard disk drive. The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
  • Page 65 Item name Print Job Related Item Output Staple Staple Count Printer Tone Image Send Related Direct Address Item Sender Name Sender Address Transmission Type Administrative Serial Number Broadcast number Entry Order File Type Compression Mode/Compression Ratio Communication Time Fax No. Document Filing Document Filing Related Item...
  • Page 66 Machine Item Model Name Unit Serial Number Name Machine Location *In some environments this is not recorded. Item name Indicates the model name of the machine. Indicates the serial number of the machine. Indicates the name of the machine that is set in the Web pages. Indicates the installation location of the machine that is set in the Web pages.
  • Page 67: About The Web Pages Of This Machine

    ABOUT THE WEB PAGES OF THIS MACHINE This machine has a Web server, and you can access it from your computer to configure the machine. You can also download this guide from the Web page. How to check the IP address You can check the IP address by printing out a list of all settings from the system settings of this machine.
  • Page 68: Supplies

    Standard supplies for this product that can replaced by the user include paper, toner cartridges, and staple cartridges for the finisher. Be sure to use only SHARP-specified products for the toner cartridges, finisher staple cartridge, and transparency film. For best copying results, be sure to use only Sharp Genuine Supplies which are designed, engineered, and tested to maximize the life and performance of Sharp products.
  • Page 69: Loading Paper

    LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Tray 1 Tray 2 Tray 3*...
  • Page 70: Useable Paper

    Plain paper that can be used • SHARP standard plain paper (80 g/m • Pain paper other than SHARP standard paper (60 g/m Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
  • Page 71 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
  • Page 72: Tray Settings For Tray 1 To 4

    TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size B5R to A3 (8-1/2" x 11R to 11" x 17") can be loaded in trays 1 to 4. BEFORE USING THE MACHINE Pull out the paper tray.
  • Page 73 If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings. If these settings are not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur. Do not place heavy objects on the tray or press down on the tray.
  • Page 74: Loading Paper In The Bypass Tray

    LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Do not place heavy objects on the bypass tray or press down on the tray.
  • Page 75: Important Points When Using The Bypass Tray

    IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
  • Page 76: Loading Envelopes

    Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. Important points when using envelopes •...
  • Page 77: Originals

    ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
  • Page 78 Indicator line • Originals of different sizes can be placed together in the automatic document feeder. In this case, select "Mixed Size Original" in the special modes of the mode you are using. • Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips. •...
  • Page 79: Placing The Original On The Document Glass

    PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes A3: 297 mm (height) x 420 mm (width) 11" (height) x 17" (width) Non-standard sizes 297 mm (height) x 432 mm (width) 11-5/8"...
  • Page 80 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. The automatic document feeder cannot be closed correctly in this state.
  • Page 81: Peripheral Devices

    PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
  • Page 82 MX-USX5 Sharpdesk 10 licence kit MX-US10 Sharpdesk 50 licence kit MX-US50 Sharpdesk 100 licence kit MX-USA0 Sharp OSA network scanner tool 1 MX-UN01A licence kit Sharp OSA network scanner tool 5 MX-UN05A licence kit Sharp OSA network scanner tool MX-UN10A...
  • Page 83: Finisher

    FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. Output tray Stapled and offset output is delivered to this tray.
  • Page 84: Finisher Maintenance

    FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge BEFORE USING THE MACHINE Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
  • Page 85 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
  • Page 86: Sharp Osa

    Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
  • Page 87: External Account Module (Mx-Amx3)

    The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
  • Page 88 OFF" (page 1-14). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
  • Page 89: Maintenance

    MAINTENANCE This section explains how to clean the machine and replace the toner cartridge and the stamp cartridge. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
  • Page 90 BEFORE USING THE MACHINE Open the automatic document feeder and remove the glass cleaner. Clean the document scanning area on the document glass with the glass cleaner. Replace the glass cleaner. 1-49 Contents...
  • Page 91: Cleaning The Bypass Feed Roller

    BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.
  • Page 92: Replacing The Toner Cartridges

    REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode R e a d y t o s c a n f o r c o p y . ( P r e p a r e a n e w t o n e r .
  • Page 93 Lock release lever • After pulling out the toner cartridge, do not shake or tap it, as this will cause the toner to spill out. Promptly place the used cartridge into the bag that is inside the box. • For information on discarding the cartridge, contact your place of purchase. BEFORE USING THE MACHINE Open the front cover.
  • Page 94 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
  • Page 95: Replacing The Stamp Cartridge

    REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 BEFORE USING THE MACHINE Open the document feeder tray Remove the stamp cartridge while pushing it downwards Install a new stamp cartridge.
  • Page 96: Entering Text

    ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS This changes the text entry screen from the lower case screen to the upper case screen. The upper case Caps screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
  • Page 97 Shows explanations of each key. Help Use this to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in the system settings. .biz .info http: 7. SYSTEM SETTINGS Touch this key to return to the previous setting screen without entering text. Cancel Touch this key to enter the text that currently appears and return to the previous setting screen.
  • Page 98: Entering Text From A Keyboard

    The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest authorised service representative.
  • Page 99 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE ....2-3 COPYING SEQUENCE .
  • Page 100: Convenient Copy Functions

    COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) ....2-77 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) ......2-80 •...
  • Page 101: Before Using The Machine As Acopier

    BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
  • Page 102 Paper select display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by .
  • Page 103 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
  • Page 104: Copying Sequence

    COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Exposure Auto Copy Ratio...
  • Page 105: Output Settings

    Output Offset Tray Offset Sort Staple Saddle Sort Stitch Group Special Modes Dual Page Margin Shift Erase Pamphlet Copy Build Transparency Covers/Inserts Multi Shot Inserts Book Copy Tab Copy Card Shot Number of copies (sets) setting Plain Start scanning the original(s) and making copies. Press the [START] key.
  • Page 106 • When one or more special modes are selected, the list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. Checking what special modes are selected • To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key.
  • Page 107: Originals

    ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed.
  • Page 108 Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct.
  • Page 109: Paper Trays

    PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Exposure Auto Copy Ratio...
  • Page 110: Basic Procedure For Making Copies

    BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Indicator line Exposure Auto...
  • Page 111 Plain • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key. To cancel scanning of the original and copying...
  • Page 112: Making A Copy Using The Document Glass

    MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
  • Page 113 Plain • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key. Normally copying will start.
  • Page 114: Automatic 2-Sided Copying

    AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Copying onto both sides of a sheet saves paper. Indicator line Exposure Auto Copy Ratio Original Paper Select 100% Auto 2-Sided Copy To make 2-sided copies of a 1-sided portrait original placed horizontally, or to invert the reverse side with respect to the front side when copying a 2-sided original, touch the [Binding Change] key.
  • Page 115 Exposure Auto Copy Ratio Original Paper Select 100% Auto Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. Plain •...
  • Page 116: Automatic 2-Sided Copying Using The Document Glass

    AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size. Exposure Auto Copy Ratio...
  • Page 117 2-Sided Copy • When the document cover is installed, the [2-Sided to 2-Sided] key and the [2-Sided to 1-Sided] key is not displayed. • The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Exposure Auto Copy Ratio...
  • Page 118 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning of the original and copying... Press the [STOP] key ( System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. Touch the [Read-End] key. Read-End 2-20 COPIER...
  • Page 119: Changing The Exposure And Original Image Type

    CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
  • Page 120 Exposure Auto Manual Original Image Type Text Prtd.Photo Printed Photo • Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light coloured text Exposure Auto Manual...
  • Page 121: Reduction/Enlargement/Zoom

    REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
  • Page 122: Manually Selecting The Ratio (Preset Ratios/Zoom)

    MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or five (four) preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Copy Ratio Zoom 100%...
  • Page 123 Copy Ratio Zoom 100% Auto Image XY Zoom When the automatic document feeder is used, the selectable ratio ranges from 25% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added.
  • Page 124: Enlarging/Reducing The Length And Width Separately (Xy Zoom)

    ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
  • Page 125: Original Sizes

    ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Specifying an AB original size Original Auto...
  • Page 126: Storing Frequently Used Original Sizes

    Original Size Input You can also touch the STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored.
  • Page 127 Original Custom Size X254 Y210 Recall If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear. The following screen will appear. • To edit the key, touch the [Amend] key and go to the next step. •...
  • Page 128 Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Original Auto Manual 216x340 216x343 Size Input Custom Size (2) (1) Original Custom Size X254 Y210 Recall To cancel the operation...
  • Page 129: Output

    OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset and staple sort. All explanations of the settings below assume that a finisher is installed.
  • Page 130: Output Modes

    OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Set the number of copies (5). Output Touch the [Output] key. Touch the [Sort] key. Sort Press the [START] key.
  • Page 131 Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see Stapling positions Vertically-oriented paper...
  • Page 132 COPIER Original placement orientation (for the staple sort) When using the staple sort function, the original must be placed as shown below to enable stapling in the desired position on the paper. Staple sort Document feeder tray Document glass One staple (top) 2-34 Contents...
  • Page 133: Making Copies Using The Bypass Tray

    MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see (page 1-28) in "1.
  • Page 134: Set The Paper Size

    Paper Select Paper Tray Plain 2. A4R Plain Plain Plain Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Pre-Punched Colour Thin Paper Heavy Paper Transparency Tab Paper Heavy Paper: 106 - 200 g/m (28 lbs.bond, -110 lbs.index) Paper Select Bypass Tray Type/Size Setting Type...
  • Page 135 Paper Select Paper Tray Plain 2. A4R Plain 3. B4 Plain 4. A3 Plain Press the [START] key. Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time. When using sort mode, change originals and press the [START] key.
  • Page 136: Special Modes

    SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
  • Page 137 Special modes menu (2nd screen) [Stamp] key PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-80) [Image Edit] key [Image Edit] KEY (page 2-100) [Sharpness] key ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) (page 2-109) [File] key This saves a job in a folder of the document filing function.
  • Page 138 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Margin Shift (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
  • Page 139: Adding Margins (Margin Shift)

    ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Margin shift positions Left edge...
  • Page 140 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
  • Page 141: Erasing Peripheral Shadows (Erase)

    ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Shadows appear here Erase modes Edge Erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
  • Page 142 Special Modes Erase Edge Centre Edge+Centre Erase Erase Erase Side Erase Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
  • Page 143: Copying Each Facing Page Of Abound Document (Dual

    COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document Exposure...
  • Page 144 Special Modes Margin Shift Erase Pamphlet Copy Build Transparency Covers/Inserts Inserts Book Copy Tab Copy Press the [START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
  • Page 145: Making Copies In Pamphlet Format (Pamphlet Copy)

    MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
  • Page 146 Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Pamphlet Copy Cover Setting Paper Tray Bypass Tray Plain If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. To cancel cover settings... Touch the [Cancel] key.
  • Page 147 Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Press the [START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning of the original and copying...
  • Page 148: Copying A Large Number Of Originals At Once (Job Build)

    COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) This function requires the automatic document feeder to be installed. When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time.
  • Page 149 Press the [START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. The copy settings (Exposure, Paper Select, and Copy Ratio only) can be changed for each set of originals.
  • Page 150 Changing the copy settings for each set of originals The copy settings (Exposure, Paper Select, and Copy Ratio only) can be changed for each set of originals. Perform the step below before pressing the [Start] key to scan the originals in step 4 above. Place next original and press [Start].
  • Page 151: Using Two Machines To Make A Large Number Of Copies (Tandem Copy)

    USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) This function requires the hard disk drive. This function requires the hard disk expansion kit to be installed. Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job.
  • Page 152 If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
  • Page 153 COPIER In this situation... If a machine runs out of paper If either the master machine or the slave machine run out of paper, the machine that ran out of paper will hold the job while the machine that still has paper continues the job. When paper is added to the machine that ran out, the job resumes. When user authentication is enabled User authentication is enabled in the master machine: tandem copying is possible.
  • Page 154: Using A Different Paper Type For Covers (Covers/Inserts)

    USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) This function requires the automatic document feeder. A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
  • Page 155: Inserting Covers In Copies (Cover Settings)

    INSERTING COVERS IN COPIES (Cover Settings) This function requires the automatic document feeder. A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document.
  • Page 156 Covers/Inserts Front Cover Setting Paper Tray Bypass Tray Plain If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted. To cancel cover settings... Touch the [Cancel] key. Special Modes Covers/Inserts Cover Setting...
  • Page 157 Special Modes Covers/Inserts Cover Setting Insertion Front Type A Cover Insertion Back Cover Type B Tray Settings Press the [START] key. Copying of the originals in the document feeder tray begins. To cancel scanning and copying... Press the [STOP] key ( •...
  • Page 158: Inserting Insert Sheets In Copies (Insert Settings)

    INSERTING INSERT SHEETS IN COPIES (Insert Settings) This function requires the automatic document feeder. You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.
  • Page 159 Covers/Inserts Insertion Type A Settings Paper Tray Bypass Tray Plain If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted. Special Modes Covers/Inserts Cover Setting Insertion...
  • Page 160 Special Modes Covers/Inserts Cover Setting Insertion Front Type A Cover Insertion Back Type B Cover Tray Settings Covers/Inserts Insertion Settings Insertion Page Insertion Insertion Type A Type B Bypass Tray 1 Tray Plain Plain If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted.
  • Page 161: Changing Cover/Insert Settings

    Special Modes Covers/Inserts Cover Setting Insertion Front Type A Cover Insertion Back Cover Type B Tray Settings Press the [START] key. Copying of the originals in the document feeder tray begins. To cancel scanning and copying... Press the [STOP] key ( •...
  • Page 162: Changing Cover/Insert Settings

    CHANGING COVER/INSERT SETTINGS (Page Layout) This function requires the automatic document feeder. Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 4th page, insert A 7th page, insert B 9th page, insert B...
  • Page 163 Example: Touch insert A at page 4 Covers/Inserts Page Layout Insertion Insertion Insertion Type A Type B Type B Icons : Copy on front side only : Copy on reverse side only : 2-sided copy : Do not copy For inserts, the insertion page also appears. * represents a page number.
  • Page 164 Covers/Inserts Insertion Amend Insertion Page Insertion Insertion Type A Type B Bypass Tray 1 Tray Plain Plain Special Modes Covers/Inserts Cover Setting Insertion Front Type A Cover Insertion Back Type B Cover Tray Settings Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured.
  • Page 165: Adding Inserts When Copying On Transparency Film

    ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
  • Page 166 Special Modes Transparency Inserts Paper Tray Print on Insert Sheets Tray1 Plain Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • The number of copies cannot be selected in this mode. •...
  • Page 167: Copying Multiple Originals Onto One Sheet (Multi Shot)

    COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
  • Page 168 (3) (2) Special Modes Multi Shot 2in1 4in1 Press the [START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying...
  • Page 169: Copying A Pamphlet (Book Copy)

    COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the centre to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
  • Page 170 Special Modes Book Copy Left Right Binding Binding Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator). Book Copy Cover Setting Paper Tray Bypass Tray Plain If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. To cancel cover settings...
  • Page 171: Document Glass

    Special Modes Book Copy Left Right Binding Binding Press the [START] key to scan the first original. Scanning begins. Scan the remaining original pages in the following order: Opened inside of front cover and 1st page Opened 2nd and 3rd page ·...
  • Page 172 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning and copying... Press the [STOP] key ( • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four.
  • Page 173: Copying Captions Onto Tab Paper (Tab Copy)

    COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from the bypass tray. Prepare originals that match the tab positions. RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER Tab copying with a left binding Originals •...
  • Page 174 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Tab Copy] key. Special modes menu (1st screen) Special Modes Tab Copy Original...
  • Page 175: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)

    COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Originals Front Back...
  • Page 176 Special Modes Card Shot (25~210) (25~210) Press the [START] key to scan the front side of the card. To cancel scanning... Press the [STOP] key ( Turn the card over and press the [START] key to scan the reverse side of the card.
  • Page 177 • The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot... Touch the [Cancel] key in the screen of step 4.
  • Page 178: Printing The Date And A Stamp On Copies (Stamp)

    PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. In addition, specific text can be added to a copy as a watermark. (Watermark)* Six printing positions are available: top left, top centre, top right, bottom left, bottom centre, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
  • Page 179: General Procedure For Using Stamp

    GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
  • Page 180: Select Stamp

    Special Modes Stamp Date Stamp Page Text Numbering Watermark Special Modes Stamp Stamp Date Page Text Numbering Watermark Special Modes Stamp 2-Sided Original Type Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts • When copying on covers/inserts is not selected, printing will not take place even if a checkmark appears. •...
  • Page 181 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
  • Page 182: Adding The Date To Copies (Date)

    ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2012 in the top right corner of the paper. Touch the [Date] key in the stamp selection screen.
  • Page 183 Stamp Date YYYY/MM/DD 04/APR/2012 MM/DD/YYYY Date Change DD/MM/YYYY MM DD, YYYY To cancel the date print setting... Touch the [Cancel] key in the screen of step 2. Select the pages that the date will be printed on and touch the [OK] key. Cancel Select printing on the first page only, or printing on all pages.
  • Page 184: Stamping Copies (Stamp)

    STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
  • Page 185 Stamp Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY DRAFT URGENT FINAL PRELIMINARY IMPORTANT COPY TOP SECRET PLEASE REPLY Stamp Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY Stamp Stamp CONFIDENTIAL...
  • Page 186: Printing Page Numbers On Copies

    PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, format, and page number can be selected for page numbering. Printing the page number at the bottom centre of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
  • Page 187 Stamp Page Numbering Page Numbering Format Total Page 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. Stamp Page Number Auto Manual First Number Last Number Auto Printing Starts from Page • A "Last Number" smaller than the "First Number" cannot be set. •...
  • Page 188 Stamp Covers/Inserts Counting Count Front Cover Count Inserts Count Back Cover • When the checkboxes are selected counted as one page in the case of 1-sided copying, or two pages in the case of 2-sided copying. However, when the body sheets are 1-sided copies and the inserted sheets are 2-sided copies, each body sheet is counted as one page and each inserted sheet is counted as two pages.
  • Page 189 • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
  • Page 190: Printing Text On Copies (Text)

    PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2012 Planning Meeting" in the top left corner of the paper Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
  • Page 191 Stamp Text AAA AAA Pre-Set Recall Store/Delete Direct Entry Text settings can also be configured in the Web pages. Click [Application Settings], [Copy settings] and then [Text Settings (Stamp)] in the Web page menu. To cancel a text setting... Touch the [Cancel] key in the screen of step 2. Select the pages to be printed on and touch the [OK] key.
  • Page 192 Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp Text Pre-Set Recall Store/Delete Stamp Text Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 DDD DDD No.05 No.06...
  • Page 193 Stamp Stamp Text Text Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 No.05 No.06 No.07 No.08 No.09 No.10 Touch the [Back] key. You will return to the screen of step 2. Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES 2-95 COPIER...
  • Page 194: Checking The Stamp Layout (Layout)

    CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Special Modes Special Modes Date Stamp Page Text Numbering Watermark The [Layout] key can only be touched when stamp items have been selected. Stamp Layout AAA AAA...
  • Page 195 Stamp Move Select the location to move the selected item. If you wish to swap the position of the selected stamp item with the position of another stamp item, temporarily move either one of the items to an unoccupied position and then switch the print positions. Stamp Move Select the location to move the selected item.
  • Page 196: Adding A Watermark To A Copy (Watermark)

    ADDING A WATERMARK TO A COPY (Watermark) This function requires the hard disk drive. When making a copy, specific text can be added to the copy as a watermark. The density, angle, and pages (first page only or all pages) can be selected for a watermark. The watermark is printed at the centre of the paper. Printing "CONFIDENTIAL"...
  • Page 197 Stamp Watermark CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT (+90 PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY Stamp Watermark CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT (+90 PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY The watermark text cannot be edited.
  • Page 198: [Image Edit] Key

    [Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Stamp Image Edit File Quick File Original Mixed Size Original Count [Photo Repeat] key REPEATING PHOTOS ON A COPY (Photo Repeat) (page 2-101)
  • Page 199: Repeating Photos On A Copy (Photo Repeat)

    REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2"...
  • Page 200 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. [Image Edit] KEY (page 2-100) Image Edit Photo Repeat Original Size Repeat Type A4/8½x11...
  • Page 201: Creating A Large Poster (Multi

    CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (A4 (8-1/2" x 11") size) Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
  • Page 202 Ready to scan for copy. Copies will be delivered in 2 parts. Image Edit Border Print Multi-Page Enlargement Enlargement Size Original Size (A Size) A0x2 Enlargement size Original size A3, A4, A5 A3, A4, A5 A3, A4 A0 x 2* B4, B5 B4, B5 B4, B5...
  • Page 203 Image Edit Border Print Multi-Page Enlargement Enlargement Size Original Size (A Size) A0x2 Press the [START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
  • Page 204: Reversing The Image (Mirror Image)

    REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
  • Page 205: Copying In The Centre Of The Paper (Centring)

    COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced.
  • Page 206: Reversing White And Black In Acopy (B/W Reverse)

    REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
  • Page 207: Adjusting The Sharpness Of An

    Touch the [Cancel] key in the screen of step 3. Soft Sharp Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. (2) Touch the [OK] key. Cancel You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode.
  • Page 208: Checking Copies Before Printing (Proof Copy)

    CHECKING COPIES BEFORE PRINTING (Proof Copy) This function requires the hard disk drive. This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
  • Page 209 Plain Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key. One set of copies is printed. If you are using the document glass to copy multiple originals, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
  • Page 210 Proof Copy Paper Select 2-Sided Copy Special Modes • To change the number of sets printed, set the desired number of copies (sets) with the numeric keys. After changing the number of sets, touch the [End] key in the touch panel (not the [START] key) to print the sets. •...
  • Page 211: Checking The Number Of Scanned Original Sheets Before Copying (Original Count)

    CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. Indicator line Special Modes Stamp...
  • Page 212: Copying Originals Of Different Sizes (Mixed Size Original)

    COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This function requires the automatic document feeder. Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. When mixed size original is combined with auto ratio selection, the ratio is adjusted individually for each original according to the selected paper size, enabling output on a uniform paper size.
  • Page 213 Place with the sides that are the same length aligned on the left. Place the originals aligned to the far left corner. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Mixed Size Original] key.
  • Page 214 Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • When [Different Width] is selected, automatic two-sided copying cannot be used. • When [Different Width] is selected, the staple function cannot be used. •...
  • Page 215: Copying Thin Originals

    COPYING THIN ORIGINALS (Slow Scan Mode) This function requires the automatic document feeder. Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Indicator line If the originals are inserted with too much force, they may crumple and misfeed. Special Modes Stamp Image Edit...
  • Page 216 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
  • Page 217: Convenient Copy Functions

    CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
  • Page 218 • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
  • Page 219: Checking A Preview Image Of A Copy (Preview)

    CHECKING A PREVIEW IMAGE OF A COPY (Preview) This function requires the hard disk drive. You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview image of the copy in the touch panel before printing the copy. Place the original.
  • Page 220 COPIER To cancel the operation... Press the [CLEAR ALL] key ( System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-122 Contents...
  • Page 221: Preview Screen

    PREVIEW SCREEN The preview screen is explained below. Preview Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
  • Page 222: Job Status Screen

    JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
  • Page 223: Job Queue Screen And Completed Job Screen

    JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
  • Page 224 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
  • Page 225: Cancelling A Job That Is Waiting In The Queue

    CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 Copy 002 / 000 Computer02 002 / 000 0312345678...
  • Page 226: Giving Priority To A Job In The Queue

    GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. JOB STATUS Print Job Scan to...
  • Page 227: Checking Information On A Copy Job Waiting In The Queue

    CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Status Copy 020 / 001 Copying Copy 002 / 000...
  • Page 228: Storing Copy Operations (Job Programs)

    STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose A3 (11"...
  • Page 229: Storing (Editing/Deleting) A Job Program

    STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. LOGOUT Job Programs Press program number. Recall Job Programs Press program number. Recall Editing or deleting a job program... When a highlighted numeric key is touched, the following screen appears.
  • Page 230 To store, make selections and press [OK], to delete, press [Cancel]. Exposure Auto Copy Ratio Original Paper Select 100% Auto The number of copies cannot be stored. Select the copy settings that you wish to Cancel store in the job program and touch the Special Modes [OK] key.
  • Page 231: Appendix

    APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages. Covers • 1-sided copying of 1-sided originals • 1-sided copying of 2-sided originals Inserts •...
  • Page 232 Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
  • Page 233 Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
  • Page 234 Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
  • Page 235 Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
  • Page 236 Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown. (when "Insertion Page" is set to "3" in the insertion settings of the insert settings in the special modes) 1st page 2nd page 3rd page...
  • Page 237 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE ....3-4 •...
  • Page 238 PRINT FUNCTIONS FOR SPECIAL PURPOSES ......3-45 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper).
  • Page 239: Printer Function Of The Machine

    PRINTER FUNCTION OF THE MACHINE To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment PCL6 The machine supports the Hewlett-Packard PCL6 printer control languages.
  • Page 240: Printing From Windows

    PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. The menu used to execute printing may vary depending on the software application. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
  • Page 241 • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
  • Page 242: Selecting The Paper

    SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
  • Page 243: Printing On Envelopes

    PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
  • Page 244: Printing When The User Authentication Function Is Enabled

    PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
  • Page 245 To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks enter your login name and password.
  • Page 246 • When user authentication is enabled in the system settings (administrator), printing is possible without entering user information. The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted. For more information, ask your administrator. •...
  • Page 247: Viewing Printer Driver Help

    VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Pop-up help Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
  • Page 248: Saving Frequently Used Print Settings

    SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them.
  • Page 249 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings. - A watermark that you created - Paper insertion settings - Overlay file - [Tab Paper Print] settings on the [Special Modes] tab (PCL6 only) - The login name, password, user name, and job name entered in the [Job Handling] tab Check and save the settings.
  • Page 250: Using Saved Settings

    USING SAVED SETTINGS The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Deleting saved settings Select the user settings that you want to delete in (1) of step 2 above, and click the [Delete] button. Open the printer driver properties window from the print window of the software application.
  • Page 251: Changing The Printer Driver Default Settings

    CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
  • Page 252 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-16 Contents...
  • Page 253: Printing From A Macintosh

    PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X. To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
  • Page 254: Printing

    PRINTING The menu used to execute printing may vary depending on the software application. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select [Print] from the [File] menu of TextEdit.
  • Page 255: Selecting The Paper

    SELECTING THE PAPER This section explains the [Paper Feed] settings in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
  • Page 256: Printing On Envelopes

    PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
  • Page 257: Printing When The User Authentication Function Is Enabled

    PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
  • Page 258 In Mac OS X, you can click the simplify operation the next time you wish to print based on the same user authentication. When user authentication is enabled in the system settings (administrator), printing is possible without entering user information. The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted.
  • Page 259: Frequently Used Functions

    FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING A PRINT MODE SETTING • TWO-SIDED PRINTING (page 3-25) • FITTING THE PRINT IMAGE TO THE PAPER The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: Windows: BASIC PRINTING PROCEDURE...
  • Page 260: Selecting A Print Mode Setting

    SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following two items: Normal: This mode is suitable for printing data such as regular text or a table. Fine: The print quality of photos and text is high.
  • Page 261: Two-Sided Printing

    TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper orientation Windows 2-Sided(Book) Vertical Windows...
  • Page 262 PRINTER Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. 3-26 Contents...
  • Page 263: Fitting The Print Image To The Paper

    FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
  • Page 264: Printing Multiple Pages On One Page

    PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
  • Page 265 Windows (2) (3) Macintosh (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (1) Select [Layout].
  • Page 266: Stapling Output

    STAPLING OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. * The staple orientation varies depending on the size and orientation of the paper.
  • Page 267 Windows Macintosh (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". This setting is only effective for Pamphlet Style. (3) Select the staple function. • For the staple function, select the number of staples in the "Staple" menu. (1) Select [Printer Features].
  • Page 268: Convenient Printing Functions

    CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (page 3-36) • IMAGE ADJUSTMENT FUNCTION The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: Windows: BASIC PRINTING PROCEDURE...
  • Page 269 PRINTER Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. 3-33 Contents...
  • Page 270: Increasing The Margin (Margin Shift)

    INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function.
  • Page 271: Creating A Large Poster (Poster Printing)

    CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
  • Page 272: Functions To Adjust The Size And Orientation Of The Image

    FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180