User - Ricoh Aficio MP C3500 Operating Instructions Manual

Authentication and its Application
❖ Machine Administrator
This is the administrator who mainly manages the machine's default settings.
You can set the machine so that the default for each function can only be spec-
ified by the machine administrator. By making this setting, you can prevent
unauthorized people from changing the settings and allow the machine to be
used securely by its many users.
❖ Network Administrator
2
This is the administrator who manages the network settings. You can set the
machine so that network settings such as the IP address and settings for send-
ing and receiving e-mail can only be specified by the network administrator.
By making this setting, you can prevent unauthorized users from changing
the settings and disabling the machine, and thus ensure correct network op-
eration.
❖ File Administrator
This is the administrator who manages permission to access stored files. You
can specify passwords to allow only registered and permitted users to view
and edit files stored in Document Server. By making this setting, you can pre-
vent data leaks and tampering due to unauthorized users viewing and using
the registered data.
❖ Supervisor
The supervisor can delete an administrator's password and specify a new
one. The supervisor cannot specify defaults or use normal functions. Howev-
er, if any of the administrators forget their password and cannot access the
machine, the supervisor can provide support.

User

Users are managed using the personal information managed in the machine's
address book.
By enabling user authentication, you can allow only people registered in the ad-
dress book to use the machine. Users can be managed in the address book by the
user administrator.
Reference
For details about registering users in the address book, see General Settings
Guide, the SmartDeviceMonitor for Admin Help, or the Web Image Monitor
Help.
12