Ricoh Aficio MP C3500 Operating Instructions Manual
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- Operating instructions manual (236 pages) ,
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Table of Contents
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Summary of Contents for Ricoh Aficio MP C3500
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Page 1: Operating Instructions
Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine. - Page 2 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see p.12 “Machine Types”.) • Type 1: C3535/DSc535/LD435c/Aficio MP C3500 • Type 2: C4540/C4540g/DSc545/DSc545g/LD445c/Aficio MP C4500/Aficio MP C4500G Certain types might not be available in some countries.
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Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided. - Page 4 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
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Page 5: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about options, see “Options”. Reference p.14 “Options” Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, facsimile (optional), printer, and scanner functions. AQH002S •... -
Page 6: Utilizing Stored Documents
Utilizing Stored Documents You can store files scanned by this machine, or files sent from other fax machine or computers, into the machine's hard disk. You can print and fax stored files as required. You can also change print settings and print multiple documents (Doc- ument Server). -
Page 7: Paperless Fax Transmission And Reception
Paperless Fax Transmission and Reception You can store received fax messages on the machine's hard disk, instead of print- ing them onto paper. Reception You can store received fax documents in electrical format without printing it onto paper. AQH014S • You can use DeskTopBinder (optional) or a Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). -
Page 8: Fax Transmission And Reception Through The Internet
Fax Transmission and Reception Through the Internet You can send fax documents via e-mail by specifying the recipient's e-mail ad- dress (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IPv4 ad- dresses (IP-Fax Transmission). -
Page 9: Using The Scanner In A Network Environment
Using the Scanner in a Network Environment You can use a scanner over the network. AQH017S • You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference. •... -
Page 10: Administrating The Machine/Protecting Documents (Security Functions)
Administrating the Machine/Protecting Documents (Security Functions) You can prevent information leakage by managing the machine and protecting documents. AQH018S • You can protect documents from unauthorized access and stop them from be- ing copied without permission. See Security Reference. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. -
Page 11: Monitoring The Machine Via Computer
Monitoring the Machine Via Computer You can monitor machine status and change settings using a computer. AQH019S • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web Image Monitor, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. -
Page 12: Preventing An Unauthorized Copy
Preventing an Unauthorized Copy You can print embedded pattern on paper to prevent them from being copied. AQI001S • Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security Unit (op- tional), protected pages are grayed out in the copy, preventing confidential information from being copied. -
Page 13: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions........... iii Utilizing Stored Documents..................iv Paperless Fax Transmission and Reception.............. v Fax Transmission and Reception Through the Internet ..........vi Using the Scanner in a Network Environment ............ - Page 14 2. Entering Text Entering Text ......................31 Available Characters ....................31 Keys .........................31 How to Enter Text ....................32 3. Appendix Dos and Don'ts.....................35 Saving Color Copies ....................36 Software and Utilities Included on the CD-ROM ..........37 Viewing the Contents of the CD-ROM ..............38 Printer Drivers for This Printer..................38 TWAIN Driver ......................39 LAN-Fax Driver ......................40...
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Page 15: Notice
Notice Warning This device complies with Part 15 and 18 of the FCC Rules and RSS-Gen. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must ac- cept any interference received, including interference that may cause undesired operation. - Page 16 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. IEEE 802.11b Interface Unit Type H: This device complies with RSS-210 of Industry Canada. The term “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding.
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Page 17: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes. -
Page 18: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. - Page 19 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Contact your service representative if you need to lift the machine (such as when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative.
- Page 20 R CAUTION: • Do not look into the lamp. It can damage your eyes. • When loading paper, take care not to trap or injure your fingers. • Keep your hands clear of the booklet finisher tray when pulling out or push- ing in the finisher's staple unit.
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Page 21: Positions Of Rwarning And Rcaution Labels
Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. AQI071S... - Page 22 AQI072S...
- Page 23 AQI073S...
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Page 24: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. -
Page 25: Recycled Paper
❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. This function is less of a burden to the environment. For applicable machines, duplex func- tion (one-sided originals→ two-sided copies) can be selected preferentially when the Operation switch or the {Clear Modes} key is pressed, or the machine resets automatically. -
Page 26: Machine Types
Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Copy speed 35 copies/minute 45 copies/minute ” × 11”K) ” × 11”K) (A4K, 8 (A4K, 8... -
Page 27: Getting Started
1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. AQI045S Auto Document Feeder (ADF) Internal Tray 1 If you load a stack of originals in the auto Copied, printed paper or fax messages document feeder (ADF), the ADF will au- are delivered here. -
Page 28: Options
Getting Started AQH006S Bypass Tray Extender Use when copying onto OHP transparen- Pull this extender out when loading sheets cies, adhesive labels, translucent paper, larger than A4L in the bypass tray. and custom size paper. Lower Right Cover Open this cover when a paper jam occurs. Reference p.17 “Control Panel”... -
Page 29: Internal Tray
Guide to Components External Options This section provides explanations about external options. AQI068S Internal Tray 2 Booklet Finisher SR3020 If you select this as the output tray, copied Sorts, stacks, staples and punches copies. paper will be delivered here face down. The saddle stitch function can staple the copies in the center and fold them into Exposure glass cover... - Page 30 Getting Started Internal Options This section describes the options that can be installed in the machine. • Fax unit Allows you to use the fax function. • Extra G3 Interface Unit This lets you add a G3 fax line. • PictBridge card This lets you directly print photographs taken with a PictBridge-compatible digital camera.
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Page 31: Control Panel
Control Panel Control Panel This illustration shows the control panel of the machine with options fully installed. AQI040S {User Tools/Counter} key {Interrupt} key (copier and scanner mode) • User Tools Press to make interrupt copies during Press to change the default and condi- tions to meet your requirements. - Page 32 Getting Started {Sample Copy} key Function keys Press to make a single set of copies or Press to display the operation screen of prints to check print quality before mak- one of the following functions: copy, doc- ing multiple sets. See “Sample Copy”, ument box, facsimile, printer, or scanner.
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Page 33: Display
Display Display The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . -
Page 34: Simplified Display
Getting Started Simplified Display This section explains the “Simplified Display” and its keys. If you press the {Simplified Display} key, functions screens change to their simpli- fied displays. Simplified displays contain main functions only. Enlarged characters and keys make for easier operation. AQI031S ❖... -
Page 35: When The Authentication Screen Is Displayed
When the Authentication Screen is Displayed When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled, the Authentication Screen appears on the screen. The machine only becomes operable after entering your own login user name and login password. -
Page 36: User Code Authentication (Using A Printer Driver)
Getting Started User Code Authentication (Using a Printer Driver) When user authentication is set, specify the user code in the printer properties of the printer driver. For details, see the printer driver Help. Login (Using the Control Panel) Follow the procedure below to log on when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set. -
Page 37: Log Off (Using The Control Panel)
When the Authentication Screen is Displayed Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Au- thentication, or LDAP Authentication is set. Press the {Login/Logout} key. AQI038S Press [Yes]. Login (Using a Printer Driver) When Basic Authentication, Windows Authentication, or LDAP Authentication is set, make encryption settings in the printer properties of the printer driver, and then specify a login user name and password. -
Page 38: Login (Using Web Image Monitor)
Getting Started Login (Using Web Image Monitor) This section explains how to log onto the machine via Web Image Monitor. Click [Login]. Enter a login user name and password, and then click [Login]. Note ❒ For user code authentication, enter a user code in [User Name], and then click [OK]. -
Page 39: Changing Modes
Changing Modes Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying • During On hook dialing for fax transmission •... -
Page 40: System Reset
Getting Started System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed. This function is called “System Reset”. See “System Settings”, General Settings Guide. You can change the System Reset time. See “Timer Settings”, General Settings Guide. -
Page 41: Turning On The Power
Turning On the Power Turning On the Power This section explains how to turn on/off the power. ❖ Operation switch This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine. -
Page 42: Turning On The Power
Getting Started Turning On the Power Turn on the power as follows: Press the operation switch. The On indicator goes on. AQI039S Note ❒ If the power does not come on when the operation switch is pressed, check the main power switch is on. If it is off, turn it on. Turning Off the Power Turn off the power as follows: Make sure the exposure glass cover or the ADF is in the right position. -
Page 43: Turning Off The Main Power
Turning On the Power Turning Off the Main Power Turn off the main power as follows: Important ❒ Do not turn off the main power switch when the On indicator is lit or blink- ing. Doing so may result in damage to the hard disk or memory. ❒... -
Page 44: Saving Energy
Getting Started Saving Energy This machine has the following two energy saving functions. ❖ Energy Saver If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode. -
Page 45: Entering Text
2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that. -
Page 46: How To Enter Text
Entering Text Note ❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case. ❒ You can also use the number keys to enter numbers, regardless of mode. Reference p.33 “Selecting a User Text” How to Enter Text This section explains text entry more specifically. - Page 47 Entering Text Selecting a User Text You can select and use a User Text that is registered in [Program / Change / Delete User Text]. For details about registering User Texts, see “System Settings”, General Settings Guide. Press [User Text]. Select the User Text you want to use.
- Page 48 Entering Text...
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Page 49: Appendix
3. Appendix This section describes Dos and Don'ts and copy paper. Dos and Don'ts The following items should be followed during use of this machine. R CAUTION: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur. -
Page 50: Saving Color Copies
Appendix ❒ Depending on the ambient temperature and humidity, steam may come from the exhaust vent behind the control panel during printing. This is water vapor from the paper, not a sign of malfunction. ❒ If condensation forms inside the machine as a result of temperature change, the machine may not print properly. -
Page 51: Software And Utilities Included On The Cd-Rom
Software and Utilities Included on the CD-ROM Software and Utilities Included on the CD- Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan- ner/PostScript Drivers and Utilities”, and “Manuals”. PS Driver is stored in “Scanner/PostScript Drivers and Utilities”. In “Manuals”, manuals are stored in PDF format and HTML format. -
Page 52: Viewing The Contents Of The Cd-Rom
Appendix Viewing the Contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROMs. Insert the CD-ROM into the CD-ROM drive. The installer starts. Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM. Printer Drivers for This Printer Printing requires installation of a printer driver for your operating system. -
Page 53: Twain Driver
Software and Utilities Included on the CD-ROM The PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”. The Adobe PostScript Printer Description (PPD) installer is included on the CD- ROM labeled “Printer Drivers and Utilities”. ❖... -
Page 54: Lan-Fax Driver
Appendix ❖ System requirements • Hardware PC/AT-compatible machines that support the following operating system properly Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not supported. • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 •... -
Page 55: Desktopbinder Lite
Software and Utilities Included on the CD-ROM DeskTopBinder Lite This section explains the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files. -
Page 56: Smartdevicemonitor For Admin
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IPv4 address. We recommend that network administrators use this application. ❖ File path SmartDeviceMonitor for Admin is stored in the following folder in the CD- ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\ADMIN\DISK1 Operating system... -
Page 57: Desktopbinder-Smartdevicemonitor For Client
Software and Utilities Included on the CD-ROM DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1... -
Page 58: Installing The Operating Instructions
Appendix Installing the Operating Instructions The supplied “Manuals” CD-ROM contains HTML-format manuals. Install the manuals you want to read. Important ❒ The system requirements for installing the manuals are as follows: • Operating System: Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, or Windows NT4.0 •... -
Page 59: Pdf Manuals
Installing the Operating Instructions PDF Manuals The supplied CD-ROM contains PDF versions of the HTML user manuals. ❖ File path The PDF manuals are in the following folders on the CD-ROM: • About This Machine PDF MANUAL\US_ENG\INTRO • General Settings Guide PDF MANUAL\US_ENG\USERTOOL •... -
Page 60: Opening The Installed Operating Instructions
Appendix Opening the Installed Operating Instructions This section explains how to open installed manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens, and then the manual appears. Opening from the [Start] Menu This section explains how to open a manual from the [Start] menu. -
Page 61: Opening From The Cd-Rom
Opening the Installed Operating Instructions Opening from the CD-ROM This section explains how to open a manual from a supplied CD-ROM. Click [Read manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears. -
Page 62: Copy Paper
Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following limitations apply to each tray: Important ❒ If you use damp or curled paper, a staple clogging or paper jam may occur. ❖... - Page 63 Copy Paper ❖ Paper tray 2 and Paper tray 3,4 (option) Paper type and Metric version Inch version Paper weight capacity A3L, A4KL, A5K, B4 JISL, B5 JISKL, 11" × 17"L, Standard 550 sheets " × 14"L, 8 " × 14"L, 8 "...
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Page 64: Bypass Tray
Appendix ❖ Bypass Tray Paper type and Metric version Inch version Paper ca- weight pacity Standard paper A3L, A4KL, A5KL, A6L, B4 JISL, B5 JISKL, B6 JISL, 100 sheets 12" × 18"L, 11" × 17"L, 8 " × 14"L, 8 "... - Page 65 Copy Paper ❖ Large Capacity Tray Paper type and Metric version Inch version Paper weight capacity ” × 11”K Standard 2000 sheets 60-105g/m (16-28lb.) Note ❒ When you load paper in Paper Tray 1, 2, or 3 (LCT) or on the optional Lower Paper Trays, load it print side up.
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Page 66: Unusable Paper
Appendix ❒ If you load paper of the same size in the same orientation in two or more trays, the machine automatically shifts to the other tray - except the bypass tray - when the first tray in use runs out of paper. This function is called “Auto Tray Switching”. -
Page 67: Paper Storage
Copy Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or more). •... -
Page 68: Index
INDEX Alert indicator Energy Saver Authentication Screen Energy Saver key Auto Document Feeder (ADF) Energy-saving Auto Off ENERGY STAR Program Available Characters Entering Text Enter key (# key) Entry screen Error indicator Bluetooth unit Exposure glass Booklet Finisher SR3020 Exposure glass cover Bridge Unit Extender Bypass Tray... - Page 69 LAN-Fax Driver Sample Copy key Login Scanner Login/Logout key Scanner Accessibility Unit Log Off Sending fax documents via e-mail Lower Paper Trays Simplified Display Lower Right Cover Simplified Display key Low-Power mode Sleep mode SmartDeviceMonitor for Admin SmartDeviceMonitor for Client Software and Utilities Main power Included on the CD-ROM...
- Page 70 B222-7787...
- Page 71 ® The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. ® is a registered trademark of Hewlett-Packard Company.
- Page 72 Type for C3535/DSc535/LD435c/Aficio MP C3500 Type for C4540/DSc545/LD445c/Aficio MP C4500 Type for C4540g/DSc545g/Aficio MP C4500G EN USA B222-7787...