Ricoh Aficio MP C3500 Operating Instructions Manual
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Ricoh Aficio MP C3500 Operating Instructions Manual

Ricoh Aficio MP C3500 Operating Instructions Manual

Ricoh product copy/document server operating instructions
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Download this manual See also: User Manual, Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Copy/Document Server
Placing Originals
1
2
Copying
Document Server
3
Appendix
4

Operating Instructions

Reference

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Summary of Contents for Ricoh Aficio MP C3500

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Copy/Document Server Placing Originals Copying Document Server Appendix...
  • Page 2 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see “Machine Types”, About This Machine.) • Type 1: MP C3500/Aficio MP C3500/ISC 3535 • Type 2: MP C4500/Aficio MP C4500/ISC 4045 Certain types might not be available in some countries.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
  • Page 4 ❖ Other manuals • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide •...
  • Page 5 What You Can Do with This Machine <Colour Functions/Colour Adjustments> Colour Copying You can switch the colour copy mode depending on the type of originals used and the desired finish. See p.40 “Selecting a Colour Mode”. ❖ Full Colour Copy Copies using four colours: yellow, magenta, cyan and black.
  • Page 6 ❖ Erase Specified Colour See p.42 “Erase Colour”. Copies by deleting a specific colour in the original. ❖ Colour Background See p.43 “Colour Background”. Copies by adding a colour to the whole page. AMF039S AMF040S...

  • Page 7: Stamping On Copies

    Stamping on Copies Copies with the date, page numbers, etc. The stamp colour can be yellow, red, cyan, magenta, green, blue, and black. Printed inserts types: ❖ Background Numbering See p.107 “Background Numbering”. ❖ Preset Stamp See p.108 “Preset Stamp”. ❖...

  • Page 8: Adjusting Colours

    Adjusting Colours See p.47 “Colour Adjustment”. ❖ Primary Colours Colours can be created by combining the 3 primary colours: yellow, magenta and cyan. Black can be made by combining yellow, magenta and cyan, how- ever, as there might be some slight differences, “black” will be expressed us- ing a black toner.

  • Page 9: Adjusting Images

    ❖ Colour Balance Adjusts the overall colour tone of copies. See p.44 “Colour Balance”. Adjusting Images See p.48 “Image Adjustment”. ❖ Sharp/Soft Adjusts the outline of the image. See p.50 “Adjusting the sharpness/softness”. ❖ Contrast Adjusts the shades of the image. See p.50 “Adjusting the contrast”.
  • Page 10 ❖ Background Density Adjusts the background density of the image. See p.51 “Adjusting the background density”. ❖ Other Adjustments • Adjust U.C.R. See p.51 “Adjusting the U.C.R.”. • Text/Photo Sensitivity See p.52 “Adjusting the Text/Photo sensitivity”. viii AMA018S...

  • Page 11: What You Can Do With This Machine

    What You Can Do with This Machine Functions differ depending on machine type and options. Reference See p.3 “Functions Requiring Optional Configurations”. Types of Duplex Copies ❖ 1 Sided 2 Pages → 2 Sided 1 Page See p.83 “Duplex”. ❖ 2 Sided 1 Page → 2 Sided 1 Page See p.83 “Duplex”.
  • Page 12 ❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. 1 Front 2 Back ❖ 2 Sided 16 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. 1 Front 2 Back ❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”.
  • Page 13 ❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. 1 Front 2 Back ❖ 2 Sided 8 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. 1 Front 2 Back ❖ Bound Originals → 2 Sided 1 Page See p.94 “Booklet/Magazine”.

  • Page 14: Copying Book Originals

    ❖ Front & Back Bound Originals → 2 Sided Pages See p.94 “Booklet/Magazine”. Copying Book Originals ❖ 1 Sided 4 Pages → Booklet See p.94 “Booklet/Magazine”. • Open to left • Open to right GCBOOK0E GCBOOK1E...
  • Page 15 ❖ 2 Sided 2 Pages → Booklet See p.94 “Booklet/Magazine”. • Open to left • Open to right ❖ 1 Sided → Magazine See p.94 “Booklet/Magazine”. • Open to left • Open to right GCAH010E GCAH020E GCBOOK3E GCBOOK4E xiii...
  • Page 16 ❖ 2 Sided → Magazine See p.94 “Booklet/Magazine”. • Open to left • Open to right GCAH030E GCAH040E...

  • Page 17: Combining Multiple Pages Onto A Single Page

    Combining Multiple Pages onto a Single Page See p.87 “One-Sided Combine”. ❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page ❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page ❖ 1 Sided 8 Pages → Combine 1 Sided 1 Page GCSHVY7E GCSHVY8J GCSHVY3J...
  • Page 18 ❖ 2 Sided 1 Page → Combine 1 Sided 1 Page GCSHVYOJ ❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVYBJ ❖ 2 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY4J...

  • Page 19: Copying Originals Such As Books

    Copying Originals Such as Books ❖ Bound Originals → 1 Sided 2 Pages See p.92 “Series Copies”. ❖ Bound Originals → 2 Sided 1 Page See p.94 “Booklet/Magazine”. ❖ Front & Back Bound Originals → 2 Sided Pages See p.94 “Booklet/Magazine”. CP2B0100 xvii...

  • Page 20: Copying Onto Thick Paper

    Copying 2-Sided Pages onto 1-Sided Pages See p.92 “Series Copies”. ❖ 2 Sided 1 Page → 1 Sided 2 Pages CP2B0200 Copying onto Thick Paper ❖ Copying onto Thick Paper See p.38 “When Copying onto Thick Paper”. xviii...

  • Page 21: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i What You Can Do with This Machine <Colour Functions/Colour Adjustments>...iii Colour Copying ... iii Stamping on Copies... v Adjusting Colours ... vi Adjusting Images... vii What You Can Do with This Machine...ix Types of Duplex Copies ...
  • Page 22 Copying from the Bypass Tray...33 When Copying onto Regular Size Paper ...35 When Copying onto Custom Size Paper...36 When Copying onto OHP Transparencies or Thin Paper ...37 When Copying onto Thick Paper ...38 When Copying onto Envelopes...39 Colour Functions ...40 Selecting a Colour Mode...40 Convert Colours ...41 Erase Colour ...42...
  • Page 23 Programs ...142 Storing a Program ...143 Changing a Stored Program ...144 Deleting a Program ...145 Recalling a Program...145 Programming Defaults in Initial Display ...146 3. Document Server Relationship between Document Server and Other Functions ... 147 Document Server Display ...148 Simplified Display...150 Preview Display...151 Using the Document Server...
  • Page 24 xxii...

  • Page 25: Notice

    Notice Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.

  • Page 26: How To Read This Manual

    How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.173 “Supplementary Information” About This Machine Symbols This manual uses the following symbols: Indicates important safety notes.

  • Page 27: Functions Requiring Optional Configurations

    Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows: Stack: SR790, Booklet Finisher SR3020 or Finisher SR3030 Staple: SR790, Booklet Finisher SR3020 or Finisher SR3030 Staple (Centre): Booklet Finisher SR3020 Punch: Booklet Finisher SR3020 or Finisher SR3030, Punch kit Note ❒...

  • Page 28: Display

    Display The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as ❖ Initial copy display Original function, Image Density and Special Original function.

  • Page 29: Simplified Display

    Simplified Display This section explains how to use the “Simplified Display” and introduces its keys. You can view the simplified display from the Copier's initial screen by pressing the {Simplified Display} key. The simplified display contains main functions only. Enlarged characters and keys make for easier operation. ❖...

  • Page 30: User Tools Menu (Copier / Document Server Features)

    User Tools Menu (Copier / Document Server Features) This section describes items that can be specified on the Copier / Document Server Features screen. The Copier / Document Server Features screen can be displayed by pressing the {User Tools/Counter} key. For details about how to set up these items, see General Settings Guide.

  • Page 31: Reproduction Ratio

    ❖ Reproduction Ratio Item Description Shortcut R / E You can register up to three frequently used Reduce/Enlarge ra- tios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. You can also change registered Re- duce/ Enlarge ratios.
  • Page 32 ❖ Stamp Item Background Numbering Size Density Stamp Colour Preset Stamp Stamp Language Stamp Priority Stamp Format Stamp Colour User Stamp Program / Delete Stamp Stamp Format: 1 to 4 Stamp Colour: 1 to 4 Date Stamp Format Font Size Superimpose Stamp Colour Stamp Setting...

  • Page 33: Input / Output

    Item Stamp Position:-1-,-2-... Stamp Position:P.1,P.2... Stamp Position:1,2... You can set the position where the stamp is printed. Stamp Position:1-1,1-2... Superimpose Stamp Colour Page Numbering Initial Letter ❖ Input / Output Item Switch to Batch SADF Auto Reset When you set one original at a time in the ADF, the Auto Feed in- Rotate Sort: Auto Paper Continue Memory Full Auto Scan...

  • Page 34: Adjust Colour Image

    ❖ Adjust Colour Image Item Background Density of ADS (Full Colour / Two-colour) Colour Sensitivity A.C.S. Sensitivity A.C.S. Priority ❖ Administrator Tools Item Menu Protect Description The background density is adjusted to skip the texture and copy. You can adjust the background density up to 5 levels when in Full Colour.

  • Page 35: Placing Originals

    This chapter describes the types of originals you can set and how to place origi- nals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Note ❒ As the colour of markers or highlighters is difficult to reproduce, the copy might not come out depending on the colour or a different colour might be copied.
  • Page 36 Placing Originals Non-compatible originals for the Auto Document Feeder Placing the following types of originals in the ADF can cause paper misfeeds or light & black lines or result in damage to the originals. Place these originals on the exposure glass instead. •...

  • Page 37: Sizes Detectable By The Auto Paper Select

    Sizes Detectable by the Auto Paper Select Sizes detectable by the exposure glass and ADF are: ❖ Metric version Size A3L B4 JISL Location of the original Exposure glass : Detectable size × : Undetectable size If you want to make A5 size detectable, consult your service representative. You can select from 8 tings).

  • Page 38: Missing Image Area

    Placing Originals ❖ ADF Note ❒ When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. Reference See p.24 “Custom sizes”. Sizes difficult to detect It is difficult for the machine to detect the sizes of the following originals, so se- lect the paper size manually: •...

  • Page 39: Placing Originals

    Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.

  • Page 40: Original Orientation

    Placing Originals Original Orientation You can set the original orientation in the following ways. When placing the original on the exposure glass, set it facing downwards. • Standard orientation Select this function when the original orientation is the same as the copy pa- per orientation.

  • Page 41: Placing Originals On The Exposure Glass

    Press [Special Original]. Select the original orientation ( Note ❒ It is recommended to use this function together with the [Auto Paper Select] or [Auto Reduce / Enlarge] function. Placing Originals on the Exposure Glass Place originals on the exposure glass. Important ❒...

  • Page 42: Placing Originals In The Auto Document Feeder

    Placing Originals Placing Originals in the Auto Document Feeder Place originals in the ADF. Settings should be made in the following situations: ❖ When placing originals consisting of more than 100 pages: See p.20 “Batch Mode”. ❖ When placing originals one by one: See p.21 “SADF Mode”.
  • Page 43 Adjust the guide to the original size. Set the aligned originals face up into the ADF. Do not stack originals beyond the limit mark. The last page should be on the bottom. Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the scanned image incorrectly or dis- play a paper misfeed message.

  • Page 44: Batch Mode

    Placing Originals Batch Mode In Batch mode, the machine copies an original of more than 100 pages as one document, even if it is placed on the ADF in parts. Press [Special Original]. Select [Batch] and then press [OK]. Place the first part of the original, and then press the {Start} key. After the first part of the original has been fed, place the next part, then press the {Start} key.

  • Page 45: Sadf Mode

    SADF Mode In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed. Important ❒ You should make a setting so that [SADF] will be displayed when you press [Special Original].

  • Page 46: Mixed Size Mode

    Placing Originals Mixed Size Mode When placing different size originals of the same width in the ADF at the same time, the machine automatically checks the size of the originals and makes copies. Important ❒ When placing originals of different sizes in the ADF and making copies with- out using the Mixed size mode, paper might become jammed or parts of the original image might not be copied.

  • Page 47: Original Size

    Original Size Specify the size of the originals. Regular sizes Select the size of the originals from the regular sizes. Press [Special Original]. Press [Original Size] . Press [Regular Size]. Select the size of original, and then press [OK] . Place the original, and then press the {Start} key.
  • Page 48 Placing Originals Custom sizes When placing custom size originals in the ADF, specify the size of the originals. Important ❒ Paper that has a vertical length of 128–297 mm (5.1"-11.6") and a horizontal length of 128–432 mm (5.1"-17") can be placed with this function. Press [Special Original].

  • Page 49: Copying

    This chapter describes the procedure for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important ❒ When User Code Authentication is set, enter your user code (up to eight dig- its) with the number keys so that the machine accepts copy jobs. See “Admin- istrator Tools”, General Settings Guide.

  • Page 50: Interrupt Copy

    Copying Note ❒ Always log off when you have finished using the machine to prevent un- authorized users from using the machine. ❒ To stop the machine during a multi-copy run, press the {Clear/Stop} key. ❒ To cancel all copy jobs and return the machine to the default condition, press the {Clear Modes} key.

  • Page 51: Left Original Beeper

    Left Original Beeper The beeper sounds and an error message is displayed when you leave your orig- inals on the exposure glass after copying. Reference For details, see “Copier / Document Server Features”, General Settings Guide. Job Preset You can set up the next copy content during copying. If a long copy job is in progress and you do not want to wait for it to finish, you can use this function to set up the next copy job in advance.

  • Page 52: Job List

    Copying Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document.

  • Page 53: Job List Screen

    Job List Screen This section explains displays and icons that appear in the Job List screen. The Job List screen varies depending on whether [Job Order] is selected with Print Priority for the System Settings. For details about the setting procedure, see “System Settings”, General Settings Guide.

  • Page 54: Checking Jobs In The Print Queue

    Copying Checking Jobs in the Print Queue You can check the contents of jobs in the print queue. Press [Job List]. Select the job whose contents you want to check. Press [Details], and then check the contents. Press [Exit]. Changing the Order of Jobs You can change the order in which print jobs in the job list are served: Press [Job List].

  • Page 55: Holding Print Jobs

    Press [OK]. Holding Print Jobs The machine holds jobs that are queued and currently printing. Press [Job List]. Select the job(s) to hold. Press [Suspend Printing]. Deleting Jobs You can delete a job that is queued or currently printing. Press [Job List]. Select the job you want to delete.

  • Page 56: Checking Job History

    Copying Checking Job History You can view the history and contents of completed print jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Select the job whose contents you want to check. Press [Details], and then check the contents. Press [Exit].

  • Page 57: Copying From The Bypass Tray

    Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, adhesive labels, translu- cent paper, postcards and copy paper that cannot be loaded in the paper trays. Important ❒ When the duplex unit is attached, the default is [1 Sided → 2 Sided]. When cop- ying from the bypass tray, cancel [1 Sided →...
  • Page 58 Copying Open the bypass tray. Insert the paper face-down until you hear the beep, and then align the pa- per guide to the paper size by pinching the clip. If the guides are not flush against the copy paper, images might be skewed or paper misfeeds might occur.

  • Page 59: When Copying Onto Regular Size Paper

    Reference See p.146 “Programming Defaults in Initial Display”. See “System Settings”, General Settings Guide. When Copying onto Regular Size Paper Makes copies onto regular size paper from the bypass tray. Open the bypass tray, and then insert the paper face-down until you hear the beep.

  • Page 60: When Copying Onto Custom Size Paper

    Copying When Copying onto Custom Size Paper Makes copies onto custom size paper from the bypass tray. Open the bypass tray, and then insert the paper face-down until you hear the beep. Align the paper guide to the paper size by pinching the clip. Press [Bypass], and then press the {q} key.

  • Page 61: When Copying Onto Ohp Transparencies Or Thin Paper

    When Copying onto OHP Transparencies or Thin Paper When copying onto OHP transparencies or thin paper, select the type and size of paper. Important ❒ We recommend that you use specified OHP transparencies. ❒ OHP transparencies must be loaded face-down in the tray with the notched corner of the sheet in the appropriate corner of the tray.

  • Page 62: When Copying Onto Thick Paper

    Copying When Copying onto Thick Paper When copying onto thick paper, select the type and size of paper. To prevent multiple sheets from being fed at once, fan paper before placing it on the tray. Open the bypass tray, and then insert the paper face-down until you hear the beep.

  • Page 63: When Copying Onto Envelopes

    When Copying onto Envelopes When copying onto envelopes, select the paper type. Open the bypass tray, and then insert the envelopes with the side you want to copy face-down until the beeper sounds. Align the paper guide to the envelope side by pinching the clip. Press [Bypass], and then press the {q} key.

  • Page 64: Colour Functions

    Copying Colour Functions This section describes functions that are used for colour copying. Selecting a Colour Mode Select a colour (or colours) that suits your originals and copying requirements. For colour images, see “What You Can Do with This Machine <Colour Func- tions/Colour Adjustments>”.

  • Page 65: Convert Colours

    Convert Colours Copies by changing the colour in the original to a different colour. Important ❒ It is possible to specify up to 4 colours. ❒ To use this function, [Full Colour] must be selected. ❒ If any other colour mode is selected, you cannot select [Convert Colour]. Press [Full Colour].

  • Page 66: Erase Colour

    Copying Selects the colour to be converted. Selects the new colour. You can adjust the density of each colour in four steps. To select User Colour, press [User Colour], and then select the colour. After selecting all colours to be converted, press [OK] three times. Place the originals, and then press the {Start} key.

  • Page 67: Colour Background

    Note ❒ The width of the colour to be deleted can be adjusted in five levels. If the colour width is set to [Wider] and red has been specified, colours, which are close to magenta or orange, will also be deleted. The colour width can be adjusted in User Tools.

  • Page 68: Colour Balance

    Copying Colour Balance Adjusts the overall colour tone when the overall copy is reddish or bluish. Press [Edit / Colour]. Make sure that [Colour] is selected before pressing [Adjust Colour]. Make sure that [Colour Balance] is selected. Adjust the colour balance by pressing [Lighter] or [Darker]. Press [OK] twice.

  • Page 69: Colour Balance Program

    Colour Balance Program You can also store the colour balance setting as a colour balance program and recall it when you want to use it. You can store up to three programs. Note ❒ If you want to change the registered settings, register them one more time. In this case, the previously registered contents will be changed.
  • Page 70 Copying Changing the registered contents Changes contents stored in colour balance programs. Press [Edit / Colour]. Make sure that [Colour] is selected before pressing [Adjust Colour]. Make sure that [Colour Balance] is selected before pressing [Program Colour Balance]. Make sure that [Recall] is selected, and then select the program number ([1]- [3]) to be changed.

  • Page 71: Colour Adjustment

    Place the originals, and then press the {Start} key. Note ❒ After copying has been completed, pressing the {Clear Modes} key deletes the recalled contents. Deleting the registered contents Deletes contents stored in colour balance programs. Press [Edit / Colour]. Make sure that [Colour] is selected before pressing [Adjust Colour].

  • Page 72: Image Adjustment

    Copying Select the colours you want to adjust. You can select up to 3 colours. Adjust the colour tastes using [←] or [→]. Refer to the colour circle on the control panel. Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒...
  • Page 73 ❖ Text/Photo Sensitivity Adjusts the standard level in judging the image in the text and photo part when using “Text / Photo”. Press [Edit / Colour]. Make sure that [Colour] is selected before pressing [Adjust Colour]. Press [Copy Quality]. Adjust the settings. Press [OK] twice.
  • Page 74 Copying Adjusting the sharpness/softness Adjusts the outline of an image. Adjust by pressing [Soft] or [Sharp]. Press [OK]. Adjusting the contrast Adjusts the shades of an image. Adjust by pressing [Low] or [High]. Press [OK].
  • Page 75 Adjusting the background density Adjusts the background density of an image. Adjust by pressing [Lighter] or [Darker]. Press [OK]. Note ❒ Adjustments should be made lighter when copying dark textured origi- nals, such as newspaper or recycled paper. ❒ Adjustments should be made darker when darkening the colour of mark- ers or highlighters.
  • Page 76 Copying Adjusting the Text/Photo sensitivity Adjusts the standard level in judging the image in the text and photo part when using “Text / Photo”. Adjust by pressing [Text] or [Photo]. Press [OK]. Note ❒ Make sure to set to “Text” when parts of the texts are faded or are not clear. Set to “Photo”...

  • Page 77: User Colour

    User Colour You can register User Colours made by adjusting the density of yellow, magen- ta, cyan, and black. You can also give a name to the colours you register, and print out a list of user colours. You can create colours by: •...
  • Page 78 Copying Adjusting colours based on selected colour Creates colours by adjusting the density of each colour based on the density of a chosen basic colour. Press [Edit / Colour]. Press [Colour], and then press [User Colour]. Make sure that [Program] is selected, and then select the number ([01]-[15]) for the colour you want to register.
  • Page 79 Select the colour whose density is to be specified, and then specify the den- sity in percentages using [n] or [o]. Check names and densities of each colour, and press [OK]. Press [OK] twice. Note ❒ It is also possible to specify density by pressing [Adjust with Number Keys] in step ❒...
  • Page 80 Copying Renaming a user colour Renames a user colour. Press [Edit / Colour]. Press [Colour], and then press [User Colour]. Make sure that [Program] is selected, and then select the number ([01]-[15]) for the colour you want to rename. Select the colour you want to rename. Press [Change Name].

  • Page 81: Copier Functions

    Copier Functions This section describes the copy functions. Adjusting Copy Image Density There are three types of adjustment available. ❖ Auto image density The machine automatically adjusts the image density by scanning the densi- ties of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
  • Page 82 Copying Manual image density You can adjust the density of the overall original in nine steps. When [Auto Density] is selected, press [Auto Density] to cancel it. Press [W] or [V] to adjust the image density. The density indicator “{” moves.

  • Page 83: Selecting The Original Type Setting

    Selecting the Original Type Setting Select one of the following 6 types to match your originals: ❖ Text Select this mode when your originals contain only text (no pictures). ❖ Text/Photo Select [Text / Photo] when your originals contain photographs or pictures with text. ❖...

  • Page 84: Selecting Copy Paper

    Copying Selecting Copy Paper There are two ways to select copy paper: ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. ❖ Manual Paper Select Choose the tray containing the paper you want to copy onto: a paper tray, by- pass tray or LCT.
  • Page 85 Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. Make sure that Auto Paper Select is selected. Trays with a key mark ( ) will not be automatically selected. Reference See “Tray Paper Settings”, General Settings Guide.
  • Page 86 Copying Note ❒ If the orientation in which your original is placed (K or L) is different from that of the paper you are copying onto, this function rotates the orig- inal image by 90° to fit it on the copy paper. ❒...

  • Page 87: Preset Reduce/Enlarge

    Preset Reduce/Enlarge You can select a preset ratio for copying. ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left cor- ner will be the base point. When it is placed in the ADF, the bottom left corner will be the base point.
  • Page 88 Copying Note ❒ To select a preset ratio on the initial display in step reduce/enlarge key and go to step Reference See “Reproduction Ratio”, General Settings Guide. Create Margin function The Create Margin function reduces the image to 93% of its original size to place the reduced image at the centre.

  • Page 89: Zoom

    Zoom You can change the reproduction ratio in increments of 1%. To select the ratio with [o] and [n] Select a ratio using [o] or [n]. Press [Reduce / Enlarge]. Select a preset ratio which is close to the desired ratio. Adjust the ratio with [o] or [n].
  • Page 90 Copying To enter the ratio with the number keys Select a ratio using the number keys. Press [Reduce / Enlarge]. Press [Number keys]. Enter the desired ratio with the number keys, and then press the {q} key. Press [OK] twice. Place your originals, and then press the {Start} key.

  • Page 91: Auto Reduce/Enlarge

    Auto Reduce/Enlarge The machine can choose an appropriate reproduction ratio based on the paper and original sizes you select. Important ❒ You cannot use the bypass tray with this function. ❒ When using Auto Reduce/Enlarge, see the following table for paper sizes and orientations you can use: ❖...

  • Page 92: Size Magnification

    Copying Place your originals, and then press the {Start} key. Reference See p.14 “Sizes difficult to detect”. Size Magnification This function calculates an enlargement or reduction ratio based on the lengths of the original and copy. Measure and specify the lengths of the original and copy by comparing “A” with “a”. Press [Reduce / Enlarge].

  • Page 93: Directional Magnification (%)

    Directional Magnification (%) Specify the horizontal and vertical lengths of the original and copy image at dif- ferent reproduction ratio. Copies can be reduced or enlarged at different repro- duction ratios horizontally and vertically. a: Horizontal ratio b: Vertical ratio To enter the ratio with the number keys Select a ratio using the number keys.
  • Page 94 Copying To specify the ratio with [o] and [n] Select a ratio using [o] or [n]. Press [Reduce / Enlarge]. Press [Direct. Mag. %]. Press [[n] [o] keys]. Press [Horizontal]. Adjust the ratio using [n] or [o]. Pressing [n] or [o] changes the ratio in increments of 1%. Pressing and hold- ing down [n] or [o] changes it in increments of 10%.

  • Page 95: Directional Size Magnification (Mm)

    Directional Size Magnification (mm) Specify the horizontal and vertical lengths of the original and copy image. Cop- ies can be reduced or enlarged at different reproduction ratios horizontally and vertically. Horizontal original size: A mm Vertical original size: B mm Horizontal copy size: a mm Vertical copy size: b mm Measure and specify the lengths of the original and copy by comparing “A”...

  • Page 96: Sort

    Copying Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒ To change a length in steps enter the new value. Sort The machine assembles copies as sets in sequential order. Important ❒ To use the Rotate Sort function, two paper trays loaded with same size and type paper, but in different orientation (KL), are required.
  • Page 97 Press [Finishing]. Select [Sort] or [Rotate Sort]. When a finisher is not installed: When SR790 is installed: When Booklet Finisher SR3020 is installed: When Finisher SR3030 is installed: Copier Functions...
  • Page 98 Copying Press [OK]. Enter the number of copy sets using the number keys. Place your originals. When placing an original on the exposure glass, start with the first page to be copied. When placing an original in the ADF, set so the first page is on the top. When placing an original on the exposure glass or in the ADF using Batch mode, press the {q} key after all the originals have been scanned.
  • Page 99 Note ❒ If you press [Suspend] after checking the results, return to step the copy settings as necessary. You can change the settings for Staple, Punch, Duplex (1 sided → 2 sided, 2 sided → 2 sided), Copy Orientation, Margin Adjust., Cover/Slip Sheet, Stamp, and Designate. However, de- pending on the combination of functions, you may not be able to change some settings.

  • Page 100: Stack

    Copying Stack Copies can be assembled with each page placed. If a finisher is installed, each time the copies of one page are delivered, the next copy is shifted when delivered so you can separate each job by page. Important ❒...
  • Page 101 Finisher SR3030 Press [OK]. Enter the number of copies with the number keys. Place your originals, and then press the {Start} key. Note ❒ When placing an original on the exposure glass, start with the first page to be copied. When placing an original in the ADF, set so the last page is on the bottom.

  • Page 102: Staple

    Copying Staple Each copy set can be stapled together. Important ❒ A finisher is required. ❒ You cannot use the bypass tray with this function. ❖ Stapling position and original setting Place all the originals in the ADF in the orientation in which they can be read normally.
  • Page 103 ❖ Booklet Finisher SR3020 ❖ Finisher SR3030 AQI077S AQI051S Copier Functions...
  • Page 104 Copying These tables show the stapling positions, not the orientation of delivery. Left 2K and Top 2L are not available for paper larger than A4 size. Press [Finishing]. Select one of the stapling positions. SR790 Booklet Finisher SR3020 Finisher SR3030 When you select a stapling position, Sort mode is automatically selected.

  • Page 105: Punch

    Note ❒ When placing an original on the exposure glass, start with the first page to be copied. When placing an original in the ADF, set so that the last page is on the bottom. ❒ When placing an original on the exposure glass or in the ADF using Batch mode, press the {q} key after all the originals have been scanned.
  • Page 106 Copying ❖ Punch hole positions The relationship between the orientation in which you place the original and the punch hole positions is as follows: This table shows the punch hole positions, not the orientation of delivery. 2 hole left K, 2 hole top L, 4 hole left K, and 4 hole top L are not available for paper larger than A4 size.

  • Page 107: Duplex

    Finisher SR3030 Press [OK]. Place your originals, and then press the {Start} key. Duplex There are two types of duplex. ❖ 1 Sided → 2 Sided Copies 2 one-sided pages on 1 two-sided page. ❖ 2 Sided → 2 Sided Copies 1 two-sided page on 1 two-sided page.
  • Page 108 Copying ❖ Original orientation and completed copies The resulting copy image will differ according to the orientation in which you place your originals (vertical or horizontal). The table shows the orientation of images on the front and back of copies, not the orientation of delivery.
  • Page 109 Press [Duplex]. Select [1 Sided → 2 Sided] or [2 Sided → 2 Sided]. Press [OK]. Place the originals, and then press the {Start} key. Note ❒ You cannot use the bypass tray with this function. ❒ The maximum paper weight that can be used with duplex copying is 64– 105 g/m (17-28 lb.).
  • Page 110 Copying Originals and copy orientation You can select the orientation. • Top to Top • Top to Bottom Press [Orientation]. Select orientation ([Top to Top]/[Top to Bottom]), and then press [OK]. Note ❒ The default setting is [Top to Top]. You can change the default orientation with Copier/Document Server Features in User Tools.

  • Page 111: One-Sided Combine

    One-Sided Combine Combine several pages onto one side of a sheet. There are six types of One-Sided Combine. ❖ 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals to one side of a sheet. ❖ 1 Sided 4 Pages → Combine 1 Side Copies 4 one-sided originals to one side of a sheet.
  • Page 112 Copying Placing originals (originals placed in the ADF) • Originals read from left to right • Originals read from top to bottom Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 1 Side] for Copy.

  • Page 113: Two-Sided Combine

    Note ❒ You cannot use the bypass tray with this function. Reference See “Edit”, General Settings Guide. See p.86 “Originals and copy orientation”. Two-Sided Combine Combines various pages of originals into one sheet with two sides. There are six types of Two-Sided Combine. ❖...
  • Page 114 Copying ❖ 1 Sided 16 Pages → Combine 2 Sides Copies 16 one-sided originals to one sheet with eight pages per side. Front Back ❖ 2 Sided 2 Pages → Combine 2 Sides Copies 2 two-sided originals to one sheet with two pages per side. ❖...
  • Page 115 ❖ 2 Sided 8 Pages → Combine 2 Sides Copies 8 two-sided originals to one sheet with eight pages per side. Front Back Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy.

  • Page 116: Series Copies

    Copying Press [OK]. Place your originals, and then press the {Start} key. Note ❒ You cannot use the bypass tray with this function. Reference See “Edit”, General Settings Guide. See p.86 “Originals and copy orientation”. Series Copies Separately copies the front and back of a two-sided original or the two facing pages of a bound original onto two sheets.
  • Page 117 ❖ Book → 1 Sided You can make one-sided copies from two facing pages of a bound original (book). ❖ 2 Sided → 1 Sided You can make one-sided copies from two-sided originals. Press [Dup./Combine/Series]. Press [Series]. Select [2 Sided → 1 Sided] or [Book → 1 Sided], and then press [OK]. If you selected [2 Sided →...

  • Page 118: Booklet/Magazine

    Copying Booklet/Magazine Copies two or more originals in page order. There are six types of Booklet/Magazine. Important ❒ The following table shows the paper sizes of two-sided original and two-sid- ed copy (when copying at a ratio of 100%): ❖ Metric version ❖...
  • Page 119 ❖ 2 Sided → Booklet Make two-sided originals to copies in page order for a folded booklet as shown. • Open to left • Open to right ❖ 1 Sided → Magazine Copies two or more originals to make copies in page order when they are folded and stacked.
  • Page 120 Copying • Open to right ❖ 2 Sided → Magazine Copies two or more originals of two-sided to make copies in page order when they are folded and stacked. • Open to left • Open to right GCBOOK4E GCAH030E GCAH040E...
  • Page 121 ❖ Book → 2 Sided Copies a two-page spread original onto one sheet with one page per side. You cannot use the bypass tray with “Book → 2 Sided” or “Front&Back → 2 Sided”. ❖ Front & Back → 2 Sided Copies each two-page spread original as it is onto both sides of a sheet.
  • Page 122 Copying ❖ How to fold and unfold copies to make a magazine As shown below, fold and stack copies to make a magazine, and open. • Open to left • Open to right Select [Open to Left] or [Open to Right] with User Tools. Press [Dup./Combine/Series].
  • Page 123 Note ❒ You cannot use the bypass tray with this function. ❒ When placing an original on the exposure glass or in the ADF using Batch mode, press the {q} key after all the originals have been scanned. ❒ The machine sets the reproduction ratio automatically to meet the paper size.

  • Page 124: Margin Adjustment

    Copying Margin Adjustment Copies originals leaving a binding margin. Press [Edit / Colour]. Press [Margin Adj.]. Set a binding margin for a front page. Press [←] and [→] when setting the left and right margins, and [↓] and [↑] when setting the top and bottom margins. Set a binding margin for the back side pages.

  • Page 125: Erase

    Erase This function erases the centre and/or all four sides of the original image. This function has the following three types: ❖ Border This mode erases the edge margin of the original image. ❖ Centre This mode erases the centre margin of the original image. ❖...
  • Page 126 Copying Note ❒ The erase width is set to 10 mm (0.4 inch) as a default. You can change this setting with User Tools. See “Edit”, General Settings Guide. ❒ The relationship between the original orientation and the erased part is as follows: L original Erased part 2-99 mm (0.1"-3.9")
  • Page 127 Set an erase border width with [n] or [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [OK] twice.
  • Page 128 Copying Press the key for the border you want to change and set an erase width with [n] and [o]. Press [OK] twice. Place your originals, and then press the {Start} key. Centre Erase This mode erases the centre margin of the original image. Press [Edit / Colour].
  • Page 129 Centre/Border Erase (same width) This mode erases both the centre and edge margins of the original image. Press [Edit / Colour]. Press [Erase]. Press [Erase Centre / Border]. Press [Erase Centre / Border]. Press [Same Width]. Press [Centre], and then set the erase centre width with [n] and [o]. Press [Border], and then set the erase border width with [n] and [o].
  • Page 130 Copying Centre/Border Erase (different width) This mode erases both the centre and edge margins of the original image. Press [Edit / Colour]. Press [Erase]. Press [Erase Centre / Border]. Press [Erase Centre / Border]. Press [Different Width]. Press the key for the border you want to change and set an erase width with [n] and [o].

  • Page 131: Background Numbering

    Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, the same numbers are printed on each set of copies, helping you keep track of confidential documents. Important ❒...

  • Page 132: Preset Stamp

    Copying Reference See “Background Numbering”, General Settings Guide. Preset Stamp Messages are stamped on copies. Important ❒ You cannot use the bypass tray with this function. ❒ Only one message can be stamped at a time. • The following eight messages are available for stamping: “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT”...
  • Page 133 Press [Edit / colour]. Press [Stamp]. Press [Preset Stamp]. Select the desired message. You can change the stamp colour, position, size, and density of the stamp. Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Press [OK].
  • Page 134 Copying Changing the stamp colour Changes the stamp colour. Press [Stamp Colour] under Stamp Colour. Select the stamp colour, and then press [OK]. Changing the stamp position, size and density Changes the stamp position, size and density. Press [Change] under [Position / Size / Density]. Select the position for print, size, and density, and then press [OK].

  • Page 135: User Stamp

    User Stamp Copies a scanned image as a stamp. Letters or images you use frequently can be registered. Important ❒ You have to register a user stamp before using this function. ❒ You cannot use the bypass tray with this function. ❒...
  • Page 136 Copying Press [Edit / Colour]. Press [Stamp]. Press [User Stamp]. Select the stamp you require. You can change the stamp colour and position. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK].
  • Page 137 Changing the user stamp colour Changes the stamp colour. Press [Stamp Colour] under Stamp Colour. Select the stamp colour, and then press [OK]. Changing the user stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. To program the user stamp This function scans an image that is used as a user stamp.
  • Page 138 Copying Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [mProgram], and then press the stamp number you want to program. Enter the user stamp name (up to ten characters) with the letter keys, and then press [OK].
  • Page 139 To delete the user stamp Deletes an image registered as a user stamp. You cannot restore a deleted stamp. Press the {User Tools/Counter} key. Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Delete], and then press the stamp number you want to delete.

  • Page 140: Date Stamp

    Copying Date Stamp Use this function to print dates on your copies. You can select from the following styles: • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY ❖ Stamp position and original orientation The date stamp positions differ according to the orientation in which you place your originals.
  • Page 141 Press [Edit / Colour]. Press [Stamp]. Press [Date Stamp]. Select the stamp format. You can change the stamp colour, style and position of the date to be stamped. Press [All Pages] or [1st Page Only] to select the print page. You can change the stamp colour, format and position of the date to be stamped.
  • Page 142 Copying To change the date stamp colour Changes the stamp colour. Press [Stamp Colour] under Stamp Colour. Select the stamp colour, and then press [OK]. To change the format of date Changes the style of date to be stamped. Press [Change Format] under Current Date. Select the date format, and then press [OK].

  • Page 143: Page Numbering

    Copier Functions Select the desired date stamp position, and then press [OK]. Page Numbering Use this function to print page numbers on your copies. CP2G0100 There are six types of page numbering. • P1,P2,… • 1/5,2/5,… • -1-,-2-,… • P.1,P.2,… •...
  • Page 144 Copying ❖ Stamp position and original orientation The page stamp positions differ according to the orientation in which you place your originals. Important ❒ You cannot use the bypass tray with this function. Press [Edit / Colour]. Press [Stamp]. Press [Page Numbering]. GCSTMP8E...
  • Page 145 Select the format. You can specify the stamp colour, position, pages to be stamped, and numbering. After you specify all desired settings, press [OK]. Press [OK]. Place the originals, and then press the {Start} key. Note ❒ The default colour is black. Reference See “Page Numbering”, General Settings Guide.
  • Page 146 Copying Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”) Below explains the example when “P1, P2 …” is selected. The steps are the same for other cases.
  • Page 147 Press [First Printing Number], enter the number of page from which to start numbering with the number keys, and then press the {q} key. The example below shows when the first printing page is “2” and the start number is “3”. Press [Last Number], enter the number of the page at which to stop number- ing with the number keys, and then press the {q} key.
  • Page 148 Copying Specifying the first printing page and start number (“1/5,2/5…”) Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press the {q} key. You can enter between 1 and 9999 for the original sheet number from which to start printing.
  • Page 149 Specifying the first printing page and start number (“1-1,1-2…”) Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press the {q} key. Press [First Chapter No.], enter the chapter number from which to start num- bering with the number keys, and then press the {q} key.

  • Page 150: Image Repeat

    Copying Image Repeat The original image is copied repeatedly. There are two ways to specify an image to be repeated. ❖ Whole Area Repeat Repeatedly copies the entire image. ❖ Specified Area Repeat Repeatedly copies a specified portion of the image. Reference See “Edit”, General Settings Guide.
  • Page 151 ❖ Original: A5K/Copy paper: A4L or Original: A5L/Copy paper A4K, Original: " × 8 "K/Copy paper: 8 " × 11"K 2 repeats (100%) Repeat3 Select the size of copy paper and the reproduction ratio. Press [Edit / Colour]. Press [Edit Image]. Press [Image Repeat].
  • Page 152 Copying Measure the location of the base point (X1, Y1) and its length and width (X2, Y2) for the area of the image repeatedly copied. You can set any value in the range of X1: 0-412 mm (0"-16.2"), X2: 20-432 mm (0.8"-17.0"), Y1: 0-277 mm (0"-10.8"), and Y2: 20-297 mm (0.8"-11.6").

  • Page 153: Double Copies

    Double Copies One original image is copied twice on one copy as shown. Important ❒ You cannot use the bypass tray with this function. ❒ See the following table for original and copy paper sizes when using a 100% ratio: ❖...

  • Page 154: Centring

    Copying Press [Edit / Colour]. Press [Edit Image]. Press [Double Copies]. Press [OK]. Select the paper size. Place your originals, and then press the {Start} key. Reference See “Edit”, General Settings Guide. Centring You can make copies with the image moved to the centre of the copy paper. Important ❒...
  • Page 155 ❖ Metric version Original placed on: Paper size and orientation A3L, B4 JISL, A4KL, B5 JISKL, 8" × 13"L Exposure glass A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11 × 17L, ❖ Inch version Original placed on: Paper size and orientation 11"...

  • Page 156: Positive/Negative

    Copying Positive/Negative Copies an image inverted. If your original is black and white, copy images are inverted. If your original is colour, the density, darkness and brightness of each colour will be reversed and inverted to complimentary colours. Press [Edit / Colour]. Press [Edit Image].

  • Page 157: Mirror

    Mirror Copies by reversing the image from left to right, as reflected in a mirror. Press [Edit / Colour]. Press [Edit Image]. Press [Mirror Image]. Press [OK]. Place the originals, and then press the {Start} key. GCMILL1J Copier Functions...

  • Page 158: Covers

    Copying Covers You can use this function to create cover sheets by adding additional pages of different paper, or copying existing pages onto different paper. Important ❒ Before using this function, set the special paper tray for cover sheets. ❒ You cannot select the bypass tray for the copy paper. The Covers function includes Front Cover and Front/Back Covers.
  • Page 159 ❖ Front/Back Covers The first and last pages of your original are copied on specific paper for use as covers, or a cover sheet is inserted before the first copy and after the last copy. • Copy • Blank Set the tray for the front cover paper. The cover sheet should be the same size and orientation as the copy paper.

  • Page 160: Designate

    Copying Designate Use this function to have certain pages of your original copied onto slip sheets or to insert a slip sheet for each page specified. Important ❒ Before using this function, set the special paper tray for slip sheets. ❒...

  • Page 161: Chapters

    Place your originals in the ADF, and then press the {Start} key. Reference See “Tray Paper Settings”, General Settings Guide. Chapters The page locations you specify with this function will appear on the front of copy sheets. Important ❒ Before selecting this function, press [Dup./Combine/Series] and select “1 Sided →...

  • Page 162: Slip Sheets

    Copying To specify another page location, repeat steps Select the paper. When page designation is complete, [OK] twice. Place the originals, and then press the {Start} key. Slip Sheets Every time an original page changes, a slip sheet is inserted. You can also print on the inserted slip sheet.
  • Page 163 Press [Cover/Slip Sheet]. Select [Copy] or [Blank] for the slip sheets, and then press [OK]. Select the paper tray containing the sheet paper to copy the originals. When using OHP transparencies, open the bypass tray. Place the originals, and then press the {Start} key. Note ❒...

  • Page 164: Storing Data In The Document Server

    Copying Storing Data in the Document Server The Document Server enables you to store documents in the memory and print them as you want. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage that might result from the loss of data.
  • Page 165 Press the {Start} key. Stores scanned originals in memory and makes one set of copies. Note ❒ To stop scanning, press the {Clear/Stop} key. To resume a paused scanning job, press [Continue] in the confirmation display. To delete scanned images and cancel the job, press [Stop].

  • Page 166: Programs

    Copying Programs You can store the frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. Note ❒ When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the {Program} key, when modes are cleared or reset, and after the operation switch is turned on.

  • Page 167: Storing A Program

    Storing a Program Stores a program. Edit the copy settings so all functions you want to store in this program are selected. Press the {Program} key. Press [Program]. Press the program number you want to store. Enter the program name with the letter keys on the display panel. You can enter up to 34 characters.

  • Page 168: Changing A Stored Program

    Copying Press [OK]. The screen returns to the program screen, showing the program number fol- lowed by the program name. The screen returns to the initial copy display af- ter a short time. Note ❒ Program numbers with m against them already have settings made for them.

  • Page 169: Deleting A Program

    Deleting a Program Erases the contents of program. Press the {Program} key. Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the display returns to the initial copy display. Recalling a Program Recalls a stored program to make copies using the stored settings.

  • Page 170: Programming Defaults In Initial Display

    Copying Programming Defaults in Initial Display This section describes how to program defaults for the initial display when modes are cleared or reset, or immediately after the operation switch is turned The default settings you can program are Colour Mode, Paper Tray, Original Type, Density, Special Original, Original Orientation, Cover/Slip Sheet, Edit / Colour, Dup./Combine/Series, Reduce / Enlarge, and Finishing.

  • Page 171: Document Server

    Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used. ❖...

  • Page 172: Document Server Display

    Document Server Document Server Display Following explains the screens and icons displayed in the Document Server function. ❖ Document Server initial display The operational status or message is displayed. The currently selected screen's ti- tle is displayed. The number of the originals be- ing read with the memory as well as the number of paper set and copied are displayed.
  • Page 173 The list display of the Document Server shows the following icons depending on the storing function and the colour mode selected: Function Copying Icons Colour icons Note ❒ All the stored documents may not be displayed depending on the security function specified.

  • Page 174: Simplified Display

    Document Server Simplified Display This section explains how to use the “Simplified Display” and introduces its keys. You can view the simplified display from the Document Server's initial screen by pressing the {Simplified Display} key. The simplified display contains main functions only. Characters and keys are enlarged on this screen, making for easier operation.

  • Page 175: Preview Display

    Preview Display Following explains the preview display displaying procedure and the items dis- played on this screen. The Preview Display appears after scanning completes. You can also display stored documents on the preview display. For details, see “Displaying the List of Stored Files”, Scanner Reference.

  • Page 176: Using The Document Server

    Document Server Using the Document Server Following describes how to use the Document Server. Storing Data Following describes the procedure for storing documents on the Document Server. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
  • Page 177 Press the {Document Server} key. Press [Scan Original]. Above operation sets up the user name, document name and password. When not changing a document name, the name will be automatically set. Set the original. Specify the original scanning conditions. Press the {Start} key. The original is scanned.
  • Page 178 Document Server Note ❒ When interrupting the scan, press the {Clear/Stop} key. Pressing [Continue] from the confirmation screen resumes the scan. Pressing [Stop] deletes the scanned images and the original on the automatic document feeder (ADF) will be ejected. ❒ As a password is set, the key mark will be displayed on the left side of the document.
  • Page 179 To register or change a user name (When using a user name not registered to the Address Book) Following describes the procedure for registering or changing a user name to be attached to a stored document. Press [Scan Original]. Press [User Name]. Select the user name and then press [Manual Entry].
  • Page 180 Document Server To change a file name Following describes the procedure for changing a name to be attached to a stored document. Press [Scan Original]. Press [File Name]. The document name change screen will appear. Press [Delete All] to delete the document name to be automatically set. Enter document name and then press [OK].

  • Page 181: Changing User Name, File Name Or Password Of A Stored Document

    To set or change a password Following describes the procedure for setting or changing a password to be at- tached to a stored document. Press [Scan Original]. Press [Password]. Enter the password from the number keys and then press [OK]. You can use four to eight digits for specifying the password.

  • Page 182: Checking The Details Of A Stored Document

    Document Server Press [Change User Name], [Change File Name] or [Change Password]. From the respective change screens, enter the new user name, document name or password and then press [OK]. Press [OK]. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name].

  • Page 183: Searching For A Stored Document

    Press [Details]. Details of the document will be displayed. Note ❒ If you have selected multiple documents, press [U] or [T] to view their in- formation. ❒ Pressing [Exit] restores the document selection screen. Searching for a Stored Document Following describes the procedure for searching a stored document from user name or document name.
  • Page 184 Document Server To search by file name Following describes the procedure for searching a stored document from the document name. Press the {Document Server} key. Press [File Name]. Enter the document name to be searched and then press [OK]. A document name that matches completely from the starting character will be searched and displayed on the document selection screen.
  • Page 185 When the user name is not registered, press [Manual Entry] and then enter the user name from the input screen to be displayed. Then press [OK]. Press [OK]. A document name that matches completely from the starting character will be searched and displayed on the document selection screen. Note ❒...

  • Page 186: Printing A Stored Document

    Document Server Printing a Stored Document Following describes the procedure for printing a stored document. Using Web Image Monitor allows you to print a document stored in the Docu- ment Server from your PC. Press the {Document Server} key. Select the document to be printed. When a password is set, enter it and then press [OK].
  • Page 187 Note ❒ You can search the target document using, in step Name] situated in the left side of the screen. ❒ Some of the selected documents may not be printed due to the difference in the size or resolution. ❒ When changing the printing order, cancel the highlight and then specify the order correctly.
  • Page 188 Document Server Changing number of print copies while printing is in progress Following describes the procedure for changing the number of print copies after printing is started. Important ❒ This feature is enabled when the sort function is selected in the printing conditions. Press the {Clear/Stop} key.
  • Page 189 Note ❒ You can search the target document using, in step Name] situated in the left side of the screen. ❒ In the display order field of step Name], [File Name], or [Date]. Press the item to be used for the sorting. ❒...
  • Page 190 Document Server Printing a specified page You can print the specified page alone of the document selected from the docu- ment selection screen. When two or more documents are selected, the specified page of the respective documents is printed. Select the document to be printed. When a password is set, enter it and then press [OK].
  • Page 191 Printing a specified range You can print the pages in the specified range alone of the document selected from the document selection screen. When two or more documents are selected, pages in the specified range of the respective documents are printed. Select the document to be printed.

  • Page 192: Deleting A Document

    Document Server Deleting a Document Following describes the procedure for deleting a stored document. Important ❒ The Document Server can store up to 1000 documents. As the number of stored documents reaches 1000, storing of a new document becomes unavail- able.

  • Page 193: Displaying A Document In Document Server With Web Image Monitor

    Displaying a Document in Document Server with Web Image Monitor Following describes the procedure for confirming contents of a stored document on the PC screen by use of Web Image Monitor. Start a Web browser. Enter “http:// (IPv4 address of this machine) /” to the address. Top page of Web Image Monitor will be displayed.

  • Page 194: Downloading Stored Documents

    Document Server Downloading Stored Documents Following describes the procedure for downloading a stored document to the PC by use of Web Image Monitor. Important ❒ When downloading a document stored with the copy feature, you must pre- pare the extended data conversion board. Start a Web browser.

  • Page 195: Appendix

    4. Appendix Following describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank space: These modes can be used together. ×: These modes cannot be used together. The first mode selected will be the mode you are working in.
  • Page 196 Appendix When “2 Sided → 1 Sided” is specified, the combination with the front cover or slip sheet (Designate) is ×. Combination of “Staple: Top 1” and “Punch: Left” is ×. Combination of “Staple: Left 2” and “Punch: Top” is ×. Combination of “Staple: Centre”...

  • Page 197: Supplementary Information

    Supplementary Information Following describes the detailed specifications of the respective functions. ❖ Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • You can place originals of two different sizes at a time. •...
  • Page 198 Appendix • Inch version 400% (Area ratio 16 times): - 200% (Area ratio 4 times): 5 155% (Area ratio 2 times): 5 129%: 8 121%: 8 93%: - 85%: F→8 " × 14"→8 78%: 8 73%: 11" × 15"→8 65%: 11" × 17"→8 50% (Area ratio 25%: - •...
  • Page 199 ❖ Sort, Rotate Sort, Stack • Following shows the stackable paper sizes and the orientation. • SR790 12" × 18"L, A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, " × 14"L, 8 " × 11"KL, 5 8" × 13"L, 8 "...
  • Page 200 Appendix • Booklet Finisher SR3020 (On the Finisher tray 2, stack unstapled paper) A4K, 8 A3L, A4L, B4 JISL, B5 JISKL, 11" × 17"L, 8 " × 11"L, 12" × 18"L: 1000 sheets A5K: 500 sheets A5L, B6 JISL, 5 •...
  • Page 201 ❖ Staple • The following type of paper cannot be stapled: • Postcard • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Curled paper • Paper of low stiffness • Paper of mixed sizes • In the following cases, copies will be delivered to the shift tray without stapling: •...
  • Page 202 Appendix • Booklet Finisher SR3020 12" × 18"L, A3L, B4 JISL, 11" × 17"L, 8 8" × 13"L, 8 8" × 10"L, 8KL: 30 sheets A4KL, B5 JISKL, 8 sheets When using the mixed size mode: 30 sheets When stapling centre: 12" × 18"L, A3L, B4 JISL, A4L, B5 JISL, 11"...
  • Page 203 • You cannot change stapling positions during copying. • When the original image is rotated, the staple orientation changes by 90°. • The maximum original image size that can be rotated is as follows: Metric version: A4, Inch version: 8 •...
  • Page 204 Appendix ❖ Duplex • You can use the following copy paper with this function: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, 8 " × 13"L, 11" × 15"L, 10" × 14"L, 8" × 10"L, 8KL, 16KKL •...
  • Page 205 ❖ Booklet/Magazine • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper. • The reproduction ratios you can specify are 25-400%. If the machine is equipped with a Copy Data Security Unit, the range is from 50 to 400%. •...
  • Page 206 Appendix ❖ Preset Stamp • You can change the size and density of the stamp with User Tools. De- pending on the setting, density may change. • Depending on paper size, if you change the stamp size, parts of the stamp might not be printed.
  • Page 207 • Page Numbering per copy: With 1 Sided/2 Sided using the Combine function • If you combine this function with the Duplex (Top to Top) function and se- lect [P1,P2...] or [1/5,2/5...], page numbers on the back are printed as follows: Front Back ❖...

  • Page 208: Index

    INDEX 1 Sided 16 Pages to Combine 2 Sides 1 Sided 2 Pages to Combine 1 Side 1 Sided 4 Pages to Combine 1 Side 1 Sided 4 Pages to Combine 2 Sides 1 Sided 8 Pages to Combine 1 Side 1 Sided 8 Pages to Combine 2 Sides 1 Sided to 2 Sides 1 Sided to Booklet...
  • Page 209 Date Date Stamp Deleting a Document Deleting a Program Deleting jobs Deleting User colours Designate Directional Magnification Directional Size Magnification (mm) Display Displaying a Document in Document Server with Web Image Monitor Document Server Document Server Display Double Copies Downloading Stored Documents Duplex Edit Erase...
  • Page 210 Page Numbering Pale Photo Placing Originals Placing Originals in the Auto Document Feeder Placing originals of different sizes Placing Originals on the Exposure Glass Positive/Negative Preset Reduce/Enlarge Preset Stamp Preview Display Primary Colours Printer Functions Printing a List of user colours Printing a Specified Page Printing a Stored Document Printing the First Page...
  • Page 211 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. ® Acrobat is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 212 Type for MP C3500/Aficio MP C3500/ISC 3535 Type for MP C4500/Aficio MP C4500/ISC 4045 B222-7658...

This manual is also suitable for:

Aficio mp c4500Aficio mp c4500 spfIsc3535Isc4045

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