Brother MFC-420CN User Manual
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Brother MFC-420CN User Manual

Brother user guide printer mfc-210c, mfc-420cn
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MFC-210C
MFC-420CN
®
Version B

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Summary of Contents for Brother MFC-420CN

  • Page 1 MFC-210C MFC-420CN ® Version B...
  • Page 2 Register your product on-line at http://www.brother.com/registration By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: ■...

  • Page 3: Brother Numbers

    Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: ■ may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 4: Ordering Accessories And Supplies

    Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

  • Page 5: Usa And Canada

    (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 6 (collectively referred to in this warranty as "this Product"). • If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to...
  • Page 7 AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. • This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.
  • Page 8 Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...

  • Page 9: Safety Precautions

    Safety precautions To use the MFC safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet.
  • Page 10 WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the walljack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location.

  • Page 11: Choosing A Location

    Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°-35°C).

  • Page 12: Quick Reference Guide

    Quick Reference Guide Sending Black & White Faxes Automatic Transmission Sending a fax If it is not illuminated in green, press Load your document. Enter the fax number using Speed-Dial, Search or the dial pad. Black Start Press The MFC starts scanning the first page.
  • Page 13 Dialing operations Speed-Dialing If it is not illuminated in green, press Load your document. Search/Speed Dial Press press #, and then press the two-digit Speed-Dial number. Black Start Press Color Start Using Search If it is not illuminated in green, press Load your document.

  • Page 14: Table Of Contents

    Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Control panel overview ... 1-2 Turning the MFC on and off... 1-4 On/Off Setting... 1-4 Load documents ... 1-6 Using the automatic document feeder (ADF) (Not available for MFC-210C) ...
  • Page 15 Delayed Fax (Not available for color faxes) (MFC-420CN only) ... 3-13 Setting up Polled Transmit (Not available for color faxes) (MFC-420CN only) ... 3-13 Delayed Batch Transmission (Not available for color faxes) (MFC-420CN only) ... 3-14 Faxing A4 size documents from the scanner glass ... 3-14 Setup Receive ...
  • Page 16 Easy Receive ... 4-4 Printing a reduced incoming fax (Auto Reduction) ... 4-5 Printing a fax from the memory (MFC-420CN only) ... 4-5 Polling (MFC-420CN only)... 4-6 Setting up Polling Receive ... 4-6 Setting up Sequential Polling Receive ... 4-6 Quick-Dial numbers and dialing options ...
  • Page 17 Setting paper type ... 8-7 Setting paper size... 8-8 Adjusting brightness ... 8-8 Sorting copies using the ADF (MFC-420CN only)... 8-9 Making N in 1 copies or a poster (Page Layout) Changing the default copy settings... 8-13 Increasing copy speed or quality ...8-13 Adjusting brightness ...8-13...
  • Page 18 Declaration of Conformity (USA only) ... 10-3 Important ... 10-4 Industry Canada Compliance Statement (Canada only) ... 10-4 For your safety... 10-4 LAN connection (MFC-420CN only) ... 10-4 Important safety instructions... 10-5 Trademarks ... 10-8 Troubleshooting and routine maintenance ... 11-1 Troubleshooting ... 11-1 Error messages ...
  • Page 19 Caller ID... A-5 Viewing Caller ID List... A-6 Printing Caller ID List ... A-6 Advanced receiving operations... A-7 Operation from extension telephones... A-7 Fax/Tel mode when power key is On ... A-7 Fax/Tel mode when power key is Off ... A-7 Using a cordless external handset...
  • Page 20 Copy ...S-3 PhotoCapture Center...S-4 Fax...S-5 Scanner ...S-6 Printer ...S-7 Interfaces ...S-7 Computer requirements ...S-8 Consumable items...S-9 Network (LAN) (MFC-420CN only) ...S-10 Optional External Wireless Print/Scan Server (NC-2200w) ...S-11 Index ... I-1 Remote Retrieval Access card (MFC-420CN only) ... R-1 xviii...

  • Page 21: Introduction

    Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide.

  • Page 22: Control Panel Overview

    Control panel overview Redial/Pause Redials the last number you called. It also inserts a pause in quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Lets you clean the print head, check the print quality, and check the available ink volume.
  • Page 23 Color Start Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or mono, depending on the scanning setting on your PC). < Stop/Exit Stops an operation or exits from the menu.

  • Page 24: Turning The Mfc On And Off

    Turning the MFC on and off When the machine is idle, you can turn it on and off by pressing the On/Off key. In Off mode, no MFC operations will be available. Even if you turned the MFC off, it will periodically clean the print head to preserve print quality.
  • Page 25 (For MFC-420CN) On/Off Setting Receive Mode — Fax Receive:Off (default) Fax Receive:On Fax Only External TAD Manual Fax/Tel * (For MFC-210C) On/Off Setting Receive Mode — Fax Receive:Off (default) Fax Receive:On Fax Only External TAD Manual Fax/Tel * The external telephone is always available.

  • Page 26: Load Documents

    Load documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the automatic document feeder (ADF) (Not available for MFC-210C) The ADF can hold up to 10 pages and feeds each sheet individually. Use standard (20 lb) paper and always fan the pages before putting them in the ADF.
  • Page 27 Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap. DO NOT pull on the document while it is feeding.

  • Page 28: Using The Scanner Glass

    Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to letter size (8.5 inches to 11 inches). To use the scanner glass, the ADF must be empty. Lift the document cover.

  • Page 29: About Paper

    Recommended Paper To get the best print quality, we suggest using Brother paper. (See table below.) We recommend using “3M Transparency Film” when you print on transparencies.

  • Page 30: Handling And Using Special Paper

    0.08 in. or longer ■ that are extremely shiny or highly textured ■ that were previously printed by a printer ■ that cannot be arranged uniformly when stacked ■ that are made with a short grain 1 - 10 INTRODUCTION 0.08 in.
  • Page 31 INTRODUCTION 1 - 11...

  • Page 32: Paper Weight, Thickness And Capacity

    Paper weight, thickness and capacity Paper Type Cut Paper Plain Paper Inkjet Paper Glossy Paper Cards Photo Card Index Card Post Card Envelopes Transparencies * Up to 50 sheets for Legal size paper (20 lb). * Up to 100 sheets of 20 lb. Paper capacity of the output paper tray Output Paper Up to 25 sheets of 20 lb (Letter)

  • Page 33: Printable Area

    0.47 in. *1 When you set the Borderless feature to On. Printable area depends on the Printer driver settings. The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.

  • Page 34: How To Load Paper, Envelopes And Post Cards

    How to load paper, envelopes and post cards To load paper or other media Pull the paper tray completely out of the MFC and remove the output paper tray. Press and slide the paper side guide to fit the paper width. Paper Side Guide Pull out the paper support and unfold the paper support flap.
  • Page 35 Fan the stack of paper well to avoid paper jams and mis-feeds. Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark.

  • Page 36: To Load Envelopes

    To load envelopes ■ Use envelopes that weigh from 75-95 g/m ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below. DO NOT USE ENVELOPES: ■...

  • Page 37: To Load Post Cards

    Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap.

  • Page 38: About Fax Machines

    MFC is set to answer after four, your Voice Mail will stop your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer after the same number of rings, there is no way of knowing which one will answer first.

  • Page 39: Fax Tones And Handshake

    Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Color Start and they will continue for about 60 seconds afterdialing. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine.

  • Page 40: Ecm (Error Correction Mode)

    ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error.

  • Page 41: Getting Started

    Getting started Initial Setup Setting the Date and Time When the MFC is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your MFC will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.

  • Page 42: Setting The Station Id

    Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. Menu/Set Press Enter your fax number (up to 20 digits). Menu/Set Press You cannot enter a hyphen in the fax number. To enter a space press once between numbers.

  • Page 43: General Setup

    General Setup Setting the Mode Timer The MFC has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode.

  • Page 44: Setting The Paper Size

    Setting the Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4” x 6” and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page.

  • Page 45: Setting The Beeper Volume

    Setting the Beeper Volume You can change the beeper volume. The default (factory) setting is Low . When the beeper is on, the MFC will beep when you press a key, make a mistake or you send or receive a fax. Menu/Set Press Press...

  • Page 46: Turning On Automatic Daylight Savings Time

    Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct day and time in the Date/Time setting.

  • Page 47: Setup Send

    Setup Send How to enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax. How to dial You can dial in any of the following different ways. Manual dialing Press all of the digits of the phone or fax number.

  • Page 48: Speed-Dialing

    3 - 2 SETUP SEND , and then the two digit Speed-Dial two-digit number and the navigation keys to To search numerically (MFC-420CN only) To search alphabetically* Black Start Color Start Redial/Pause to try...

  • Page 49: How To Fax (B&W And Color)

    TX is set to Off ). (MFC-420CN) Delayed fax and Polling Transmit features are not available in color. Faxing from the ADF (MFC-420CN only) Put the document face down in the ADF. To cancel, press Stop/Exit If it is not illuminated in green, press Load your document.

  • Page 50: Faxing From The Scanner Glass

    Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to letter size. To cancel, press Stop/Exit If it is not illuminated in green, press Load your document on the scanner glass.

  • Page 51: Automatic Transmission

    Automatic transmission This is the easiest way to send a fax. Do not pick up the handset of the external phone or press to listen for a dial tone. If it is not illuminated in green, press Load your document. Enter the fax number using the dial pad, Speed-Dial or Search.

  • Page 52: Basic Sending Operations

    Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer (MFC-420CN only), polling transmission (MFC-420CN only) or real time transmission. If it is not illuminated in green, press...

  • Page 53: Fax Resolution

    Fax Resolution Fax Resolution You can use the temporarily (for this fax only). In Fax mode Resolution ▲ Menu/Set press —OR— You can change the default setting: If it is not illuminated in green, press Load your document. Menu/Set Press Press to select the resolution ▲...

  • Page 54: Dual Access (Not Available For Color Faxes)

    Dual Access (Not available for color faxes) You can dial a number, and begin scanning the fax into memory— even when the MFC is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your MFC normally uses Dual Access.

  • Page 55: Real Time Transmission

    Transmission should be set to Off . If it is not illuminated in green, press Load your document. For MFC-210C, Menu/Set press —OR— For MFC-420CN, Menu/Set press To change the default setting, press Menu/Set Press —OR— For the next fax transmission only, press Fax Only .

  • Page 56: Checking Job Status

    Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) For MFC-210C, Menu/Set press For MFC-420CN, Menu/Set press If you have more than one job waiting, press through the list.

  • Page 57: Advanced Sending Operations

    Advanced sending operations Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast.

  • Page 58: Overseas Mode

    ■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 70 (MFC-210C) or 130 (MFC-420CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.

  • Page 59: Setting Up Polled Transmit (Not Available For Color Faxes) (Mfc-420Cn Only)

    Setting up Polled Transmit (Not available for color faxes) (MFC-420CN only) Polled Transmit is when you set up your MFC to wait with a document so another fax machine can call and retrieve it.

  • Page 60: Delayed Batch Transmission (Not Available For Color Faxes) (Mfc-420Cn Only)

    Delayed Batch Transmission (Not available for color faxes) (MFC-420CN only) Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

  • Page 61: Setup Receive

    Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. How it works The MFC automatically Fax Only answers every call as a (automatic receive) fax.

  • Page 62: To Select Or Change Your Receive Mode

    To select or change your Receive Mode If it is not illuminated in green, press Menu/Set Press Press to select Fax Only , ▲ ▼ Fax/Tel , External TAD or Manual . Menu/Set Press Stop/Exit Press Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax Only or Fax/Tel mode.

  • Page 63: Setting The F/T Ring Time (Fax/Tel Mode Only)

    Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.

  • Page 64: Easy Receive

    Easy Receive When you use this feature, you don’t have to press Color Start , or the Fax Receive Code call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’...

  • Page 65: Printing A Reduced Incoming Fax (Auto Reduction)

    ■ If left and right margins are cut off, turn on this setting. Printing a fax from the memory (MFC-420CN only) If you have selected Fax Forwarding, Paging or Fax Storage Menu/Set ), you can still print a fax from the memory when you are at your MFC.

  • Page 66: Polling (Mfc-420Cn Only)

    Polling (MFC-420CN only) Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or you can have someone poll your MFC. Everyone who is involved in Polling needs to set up their fax machines for Polling.

  • Page 67: Quick-Dial Numbers And Dialing Options

    You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( Black Start number, and store 20 Speed-Dial numbers and the MFC-420CN can store 80 numbers. Menu/Set Press Use the dial pad to enter a two-digit Speed-Dial location number (01-20 for MFC-210C, 01-80 for MFC-420CN).

  • Page 68: Changing Speed-Dial Numbers

    Changing Speed-Dial numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press to change the stored number.

  • Page 69: Setting Up Groups For Broadcasting

    Speed-Dial number. You can have up to six Groups, or you can assign up to 19 numbers (MFC-210C) or up to 79 numbers (MFC-420CN) to one large Group. (See Storing Speed-Dial numbers on page 5-1 and Broadcasting (Not available for color faxes) on page 3-11.)
  • Page 70 Menu/Set Press Group. Use the dial pad and the chart on page B-11 to enter a name for the Group. Menu/Set Press (For example, type NEW CLIENTS). Stop/Exit Press You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column.

  • Page 71: Dialing Options

    Dialing options There are two ways to dial. (See How to dial on page 3-1.) Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.

  • Page 72: Tone Or Pulse

    Tone or Pulse If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. Lift the handset of the external phone.

  • Page 73: Remote Fax Options (Mfc-420Cn Only) (Not Available For Color Faxes)

    If you select Backup Print:On , the MFC will also print the fax at your MFC so you will have a copy if there is a power failure before it is forwarded. Stop/Exit Press REMOTE FAX OPTIONS (MFC-420CN ONLY) 6 - 1 Menu/Set Remote Fax Opt 1.Fwd/Page/Store Fax Forward...

  • Page 74: Programming Your Pager Number

    If you have set Paging, a backup copy of the received fax will automatically be printed at the MFC. 6 - 2 REMOTE FAX OPTIONS (MFC-420CN ONLY) 1 8 0 0 5 5 5 1 2 3 4 # #...

  • Page 75: Setting Fax Storage

    Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC, Make sure your PC is connected and turned on. (For details, see Using Brother PC-FAX software on page 5-1 in Software User’s Guide on the CD-ROM.)

  • Page 76: Turning Off Remote Fax Options

    If you press , the memory will not be erased and the setting will be unchanged. (See Printing a fax from the memory (MFC-420CN only) on page 4-5.) Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC.

  • Page 77: Remote Retrieval

    If your MFC is set to Manual mode and you want to use the remote retrieval features, you can access your MFC by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds. REMOTE FAX OPTIONS (MFC-420CN ONLY) 6 - 5...

  • Page 78: Remote Commands

    Change the Receive Mode 1 External TAD 2 Fax/Tel 3 Fax Only Exit 6 - 6 REMOTE FAX OPTIONS (MFC-420CN ONLY) ), the system will give two short Operation details You can select Off after you have retrieved or erased all your messages.

  • Page 79: Retrieving Fax Messages

    Hang up after you hear your MFC beep. ). If you hear one long (up to 20 digits). as dial numbers. However, press ). If you hear one long (up to 20 digits). as dial numbers. However, press REMOTE FAX OPTIONS (MFC-420CN ONLY) 6 - 7...

  • Page 80: Printing Reports

    Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Menu/Set Press —OR— Menu/Set Press Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).

  • Page 81: Setting The Journal Period

    Setting the Journal Period You can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the steps on the next page. The default setting is Every 50 Faxes .

  • Page 82: Printing Reports

    3.Fax Journal 4.Transmission 5.User Settings (MFC-420CN only) 6.Network Config (MFC-420CN only) How to print a report For MFC-210C, press For MFC-420CN, press Press to select the report you want. ▲ ▼ Menu/Set Press —OR— Enter the number of the report you want to print.

  • Page 83: Making Copies

    Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode Before making copies, make sure that in green. If it is not, press default setting is Fax.

  • Page 84: Making A Single Copy

    Load your document. Use the dial pad to enter the number of copies you want (up to 99). Black Start Press (MFC-420CN only) key. (See Using the Copy Options key (Temporary settings) on page 8-3.) Stop copying To stop copying, press 8 - 2 MAKING COPIES ) to illuminate it in green.

  • Page 85: Using The Copy Options Key (Temporary Settings)

    Using the Copy Options key (Temporary settings) When you want to quickly change the copy settings temporarily for the next copy, use the combinations. Copy Options key These settings are temporary, and the MFC returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the MFC returns to the default settings after the number of seconds that has been set for mode timer.

  • Page 86: Changing The Temporary Copy Settings

    Press Menu Selections Copy Options select Quality Enlarge/Reduce Paper Type Paper Size Brightness Stack/Sort (MFC-420CN only) Page Layout (MFC-420CN only) No. of Copies After you choose your settings by pressing shows Set temporarily . Black Start Press settings. —OR— Press to select more settings.

  • Page 87: Increasing Copy Speed Or Quality

    Increasing copy speed or quality You can select the copy quality. The default setting is Normal . Recommended mode for ordinary printouts. Good Normal copy quality with adequate copy speed. Fast copy speed and lowest ink consumption. Use Fast FAST to save time (document to be proof-read, large documents or many copies).

  • Page 88: Enlarging Or Reducing The Image Copied

    Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Copy Options Press to select Enlarge/Reduce Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 89: Setting Paper Type

    Press to select the enlargement or reduction ratio you ▲ ▼ want. Menu/Set Press —OR— You can select Custom(25-400%) and press Use the dial pad to enter an enlargement or reduction ratio from 25% to 400% . Menu/Set Press (For example, press Black Start Press Special Copy Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L)

  • Page 90: Setting Paper Size

    Setting paper size If copying on paper other than Letter size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo Card (4"(W) x 6"(H)) paper. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 91: Sorting Copies Using The Adf (Mfc-420Cn Only)

    Sorting copies using the ADF (MFC-420CN only) You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 92: Making N In 1 Copies Or A Poster (Page Layout) (Mfc-420Cn Only)

    Making N in 1 copies or a poster (Page Layout) (MFC-420CN only) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages on one page, which allows you to save paper. It is also possible to create a poster.
  • Page 93 If you are using the scanner glass: After the MFC scans the page, the LCD shows: Press to scan the next page. Put the next document on the scanner glass. Menu/Set Press Repeat Steps 8 and 9 for each page of the layout. After all the pages of the document have been scanned, press to end.
  • Page 94 Place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. 8 - 12 MAKING COPIES...

  • Page 95: Changing The Default Copy Settings

    Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality Menu/Set Press Press to select Normal , Best ▲...

  • Page 96: Adjusting Color Saturation

    (See Setting Fax Storage on page 6-3.) —OR— Print the faxes that are in the memory. (See Printing a fax from the memory (MFC-420CN only) on page 4-5.) When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

  • Page 97: Legal Limitations

    Legal limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 98: 9 - 1 Walk-Up Photocapture Center

    Walk-Up PhotoCapture Center Introduction Even if your MFC is not connected to your computer, you can print photos directly from the digital camera media. Your Brother MFC includes five media drives (slots) for use with popular digital camera media: CompactFlash ™...

  • Page 99: Photocapture Center Requirements

    PhotoCapture Center To avoid error conditions, please remember: ■ The DPOF file on the media card must be in a valid format. (See DPOF printing on page 9-8.) ■ The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized). ■...

  • Page 100: Getting Started

    Getting started Firmly insert the card into the appropriate slot. ™ SecureDigital Memory Stick PhotoCapture ■ PhotoCapture card is inserted properly. ■ PhotoCapture card is not properly inserted. ■ PhotoCapture media card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the MFC is reading or writing to the PhotoCapture card (the...
  • Page 101 The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. Insert the media card firmly into the media drive (slot). When you insert your media card into the proper slot, the LCD shows.

  • Page 102: Printing The Index (Thumbnails)

    Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.

  • Page 103: Printing Images

    Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 9-5.) Make sure you have inserted the media card. PhotoCapture Press Press to choose Print Images . ▲...

  • Page 104: Number Of Copies

    If you have finished choosing settings, press Printed Position for Letter paper 4"x 3" 5"x 3.5" The Max. Size is available for MFC-420CN only. Number of Copies Use the dial pad to enter the number of copies you want. Menu/Set...

  • Page 105: Dpof Printing

    DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.

  • Page 106: Changing The Default Settings

    ( 4"x 3" , 5"x 3.5" , 6"x 4" , 7"x 5" , 8"x 6" or Max. Size ). Menu/Set Press Stop/Exit Press The Max. Size is available for MFC-420CN only. 9 - 9 WALK-UP PHOTOCAPTURE CENTER ™ to select Normal or to select ▲...

  • Page 107: Adjusting Brightness

    Menu/Set Press —OR— Select Off and press If you select On , you can customize the White Balance, Sharpness or Color Density. ® ) (MFC-420CN only) Menu/Set , then go to Step 5. WALK-UP PHOTOCAPTURE CENTER PhotoCapture 3.Brightness PhotoCapture 4.Contrast ®...
  • Page 108 Press to select White Balance , Sharpness or ▲ ▼ Color Density . Menu/Set Press Press to adjust the degree of the setting. ▲ ▼ Menu/Set Press Stop/Exit Press ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white.

  • Page 109: Cropping

    The default setting is On . If you want to print the whole image, turn this setting to Off . For MFC-210C, press For MFC-420CN, press Press to select Off (or On ). ▲...

  • Page 110: Understanding The Error Messages

    Understanding the Error Messages Once you are familiar with the types of errors that can occur while ™ you’re using the PhotoCapture Center , you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention.

  • Page 111: Using Photocapture Center

    Using PhotoCapture Center your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. (See Using the PhotoCapture Center Software User’s Guide on the CD-ROM or Using the PhotoCapture ™ Center from a Macintosh MFC-5440CN) on page 8-47 in the Software User’s Guide on the...

  • Page 112: Important Information

    Important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
  • Page 113 If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your MFC, call Brother Customer Service. (See Brother numbers on page i.) WARNING...

  • Page 114: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)

    AC power outlet after checking the rating of the local power supply for the MFC to operate properly and safely. Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700...

  • Page 115: Important

    Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

  • Page 116: Important Safety Instructions

    Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
  • Page 117 Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call In USA: 1-800-284-4357 or In Canada: 1-877-BROTHER.
  • Page 118 Unplug this product from the AC power outlet and refer servicing to Authorized Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been exposed to rain or water. ■...

  • Page 119: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2004 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S.

  • Page 120: Troubleshooting And Routine Maintenance

    MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
  • Page 121 TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 2 ACTION See Using the automatic document feeder (ADF) (Not available for MFC-210C) on page 1-6. See Document jams (MFC-420CN only) on page 11-5. Set Distinctive Ring to Off. (See Turning off the Distinctive Ring on page A-4.) Allow the MFC to cool down.
  • Page 122 To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 6-3.) —OR— (MFC-420CN only) Print the faxes that are in the memory. (See Printing a fax from the memory (MFC-420CN only) on page 4-5.) (Printing operation in process) Reduce print resolution.
  • Page 123 You can transfer the Fax Journal report to another fax machine by pressing Menu/Set, 9, 0, 2 in Step 1. Transfer faxes to your PC (MFC-420CN only) You can move the faxes from your MFC’s memory to your PC. 1. Press Menu/Set, 2, 5, 1.

  • Page 124: Document Jams (Mfc-420Cn Only)

    Document jams (MFC-420CN only) If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit. Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out to the right or left.

  • Page 125: Printer Jam Or Paper Jam

    Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed inside the paper tray Pull the paper tray out of the MFC. Pull out the jammed paper to remove it.

  • Page 126: Paper Is Jammed Inside The Mfc

    Paper is jammed inside the MFC Remove the jam clear cover. Pull the jammed paper out of the MFC. Re-insert the jam clear cover. If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position.
  • Page 127 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 8...

  • Page 128: If You Are Having Difficulty With Your Mfc

    If you are having difficulty with your MFC If you think there is a problem with your MFC, check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
  • Page 129 1-9.) Don’t handle the paper until the ink is dry. Stains appear on the reverse Make sure the Printer Platen is not dirty with ink. (See Cleaning the MFC side or at the bottom of the printer platen on page 11-23.) page.
  • Page 130 To gain extra memory, you can turn off Fax Storage (see Setting Fax Storage on page 6-3), print fax messages in memory (see Printing a fax from the memory (MFC-420CN only) on page 4-5) or cancel a Delayed Fax or Polling Job (See Canceling a scheduled job on page 3-10). If the problem continues, ask the telephone company to check your phone line.
  • Page 131 Make sure the MFC is not showing an error message on the LCD. ‘Connect Failure’ If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart Windows Double-click "\tool\warnOff.REG"...

  • Page 132: Compatibility

    Cannot access Removable Disk from Desktop icon. (MFC-420CN only) Network Difficulties (MFC-420CN only) I cannot print over the Network Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility.

  • Page 133: How To Improve Print Quality

    MFC will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call Brother Customer Service (see Brother numbers on page i). TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 14...

  • Page 134: Checking The Print Quality

    Checking the print quality If faded or streaked colors and text appears on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. Press Press to select Test Print .
  • Page 135 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service (see Brother numbers on page i). Caution Do NOT touch the print head.

  • Page 136: Checking The Printing Alignment

    Checking the printing alignment You should rarely need to adjust the printing alignment however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. Press Press to select Test Print . ▲...

  • Page 137: Checking The Ink Volume

    Checking the ink volume You can check the ink that is left in the cartridge. Press Press ▲ ▼ to select Ink Volume. Menu/Set Press Press ▲ ▼ to select the color you want to check. The LCD shows the ink volume. Stop/Exit Press You can check the ink volume from your computer.

  • Page 138: Packing And Shipping The Mfc

    Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC properly, you could void your warranty. Caution It is important to allow the MFC to ‘park’ the print head after a print job.
  • Page 139 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Unplug the MFC from the telephone wall jack and remove the telephone line cord from MFC. Unplug the MFC from the AC power outlet. Unplug the USB cable or LAN cable from the MFC, if it is connected.
  • Page 140 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. If you are returning your machine to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts and printed materials to use with your “Exchange”...

  • Page 141: Routine Maintenance

    Routine maintenance Cleaning the scanner Unplug the MFC and lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 22...

  • Page 142: Cleaning The Mfc Printer Platen

    Be sure to unplug the MFC from the AC power outlet before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth. Printer Platen...

  • Page 143: Replacing The Ink Cartridges

    Replacing the ink cartridges Your MFC is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the MFC detects an ink cartridge is running out of ink, the MFC will notify you with a message on the LCD.
  • Page 144 Remove the cartridge covers. Cartridge Cover Do not touch the area shown in the illustration above. If the cartridge cover comes off when you open the bag the cartridge will not be damaged. Each color has its own correct position. Keep the ink cartridge in an upright position when you insert it into slot.
  • Page 145 If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Blck? 1.Yes 2.No . For each new cartridge you installed, press pad to automatically reset the ink dot counter for that color.
  • Page 146 Do not dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge. ■ Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.

  • Page 147: Setting Up Telephone Services

    If you have Voice Mail on your phone line, please read the following carefully. Distinctive Ring Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.

  • Page 148: What Does Brother's 'Distinctive Ring' Do

    What does Brother’s ‘Distinctive Ring’ do? The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.

  • Page 149: Before You Choose The Ring Pattern To Register

    Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother MFC. Register the one your telephone company gives you. Ring...

  • Page 150: Registering The Distinctive Ring Pattern

    Registering the Distinctive Ring pattern Very important! After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself.

  • Page 151: Caller Id

    Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available).

  • Page 152: Viewing Caller Id List

    Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

  • Page 153: Advanced Receiving Operations

    Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack of the MFC, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code , the MFC starts to receive a fax.

  • Page 154: Using A Cordless External Handset

    Using a cordless external handset If your cordless telephone is connected to the EXT. jack on the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to go to the MFC so you can press call to the cordless handset.

  • Page 155: Connecting An External Device To Your Mfc

    Connecting an external device to your Connecting an external telephone You can connect a separate telephone (or telephone answering device) directly to your MFC as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. in the left of the MFC.

  • Page 156: Connecting An External Telephone Answering Device (Tad

    Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones.
  • Page 157 If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your MFC and the TAD will try to control the phone line. (See illustration below.) Unless you are using Distinctive Ring, do not connect a TAD elsewhere on the same phone line.

  • Page 158: Connections

    Connections The external TAD must be plugged into the back of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). Plug the telephone line cord from the telephone wall jack into the back of the MFC, in the jack labeled LINE.

  • Page 159: Special Line Considerations

    Special line considerations Roll over phone lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

  • Page 160: Converting Telephone Wall Outlets

    Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

  • Page 161: Installing Mfc, External Two-Line Tad And Two-Line Telephone

    Installing MFC, external two-line TAD and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps.

  • Page 162: Multi-Line Connections (Pbx

    Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.

  • Page 163: B Appendix B

    Appendix B On-screen programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC.

  • Page 164: Navigation Keys

    Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Fax menu —OR— Press for Copy menu Press for Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want: Select an option by pressing the LCD.
  • Page 165 Select & Set Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Paper Size 4.Volume 5.Auto Daylight 6.On/Off Setting 7.LCD Contrast The factory settings are shown in Bold. Select & Set Menu Options Selections — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec —...
  • Page 166 1.Ring Delay 2.F/T Ring 70 Sec Time 40 Sec 30 Sec 20 Sec 3.Easy Receive 4.Remote Code 51, #51) 5.Auto Reduction — 6.Polling RX (MFC-420CN only) 1.Contrast Auto Light Dark 2.Fax Standard Resolution Fine S.Fine Photo — 3.Delayed (MFC-420CN only) 4.Batch TX...
  • Page 167 (Continued) 3.Set Quick-Dial 4.Report Setting The factory settings are shown in Bold. Menu Options Selections 3.Real Time (MFC-210C Next Fax Only only) 5.Real Time (MFC-420CN only) 6.Polled TX (MFC-420CN only) 4.Overseas Mode (MFC-210C only) 7.Overseas Mode (MFC-420CN only) 0.Scan Size Letter —...
  • Page 168 Main Menu Submenu 2.Fax 5.Remote Fax (Continued) (MFC-420CN only) 5.Remaining Jobs (MFC-210C only) 6.Remaining Jobs (MFC-420CN only) 0.Miscellaneous 3.Copy 1.Quality 2.Brightness 3.Contrast The factory settings are shown in Bold. B - 6 APPENDIX B Menu Options Selections 1.Fwd/Page/ Store Fax Forward...
  • Page 169 Main Menu Submenu 3.Copy 4.Color Adjust (Continued) 4.PhotoCapture 1.Print Quality 2.Paper & Size 3.Brightness 4.Contrast The factory settings are shown in Bold. Menu Options Selections 1.Red 2.Green 3.Blue — Normal Photo — Letter Glossy 4"x 6" Glossy 5"x 7" Glossy A4 Glossy Letter Plain A4 Plain...
  • Page 170 Main Menu Submenu 4.PhotoCapture 5.True2Life (Continued) (MFC-420CN only) 5.Cropping (MFC-210C only) 6.Cropping (MFC-420CN only) 6.Borderless (MFC-210C only) 7.Borderless (MFC-420CN only) 8.Scan to Card (MFC-420CN only) The factory settings are shown in Bold. See the complete Software User’s Guide on the CD-ROM.
  • Page 171 Main Menu Submenu 5.LAN 1.Setup TCP/IP (MFC-420CN only) 2.Setup Misc. 0.Factory Reset The factory settings are shown in Bold. Menu Options Selections 1.BOOT Auto Method Static RARP BOOTP DHCP [000-255]. 2.IP Address [000-255]. [000-255]. [000-255] [000-255]. 3.Subnet Mask [000-255]. [000-255].
  • Page 172 Main Menu Submenu 5.Print 1.Help List Reports 2.Quick-Dial (MFC-210C only) 3.Fax 6.Print Journal Reports 4.Transmission (MFC-420CN only) 5.User Settings (MFC-420CN only) 6.Network Config (MFC-420CN only) 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Tone/Pulse 0.Local Language (Canada only) The factory settings are shown in Bold.

  • Page 173: Entering Text

    Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for not have printed letters because they are used for special characters.

  • Page 174: Special Characters And Symbols

    Special characters and symbols Press , and then press the special character or symbol you want. Then press select it. Press Press Press B - 12 APPENDIX B to move the cursor under (space) ! " # $ % & ’ ( ) : ;...

  • Page 175: Glossary

    This is a safety feature so you will not lose messages during a power failure. Batch Transmission (MFC-420CN only) (Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number will be sent as one transmission.
  • Page 176 External phone A telephone that is plugged into the EXT jack of your MFC. F/T Ring Time The length of time that the Brother MFC rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 177 TX means Transmit. RX means Receive. Fax Receive Code Press this code ( call on an extension or external phone. Fax Storage (MFC-420CN only) You can store faxes in memory. Fax tones The signals sent by sending and receiving fax machines while communicating information.
  • Page 178 Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging (MFC-420CN only) This feature enables your MFC to call your pager when a fax is received into its memory. Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed-Dial numbers.
  • Page 179 Scan to Card (MFC-420CN) You can scan a black and white or color document into a Media Card. Black and white images will be in TIFF or PDF file format and color images may be in PDF or JPEG file format.

  • Page 180: Specifications

    Up to 10 pages 100 Sheets (20 lb) Ink Jet Piezo with 74 × 5 nozzles 16 characters × 1 line (MFC-210C) 16 characters × 2 lines (MFC-420CN) 100 - 120V AC 50/60Hz (MFC-210C) Off Mode: Under 3 watts Standby:...

  • Page 181: Print Media

    Temperature Humidity Print media Paper Input Paper Output 11 lb (5 kg) (MFC-210C only) 13.2 lb (6 kg) (MFC-420CN only) Operating: 42.5 to 51 dB* * It depends on printing conditions Operating: 50°F - 95°F (10°C - 35°C) Best Print Quality: 68°F - 91°F (20°C - 33°C)

  • Page 182: Copy

    Up to 11 pages/minute (Letter paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document. Stacks up to 99 pages...

  • Page 183: Photocapture Center

    SecureDigital ™ xD-Picture Card DPOF, EXIF, DCF Photo Print: JPEG* Scan to Card (MFC-420CN only): JPEG, PDF (Color) TIFF, PDF (Black) * Progressive JPEG format is not supported. True2Life (MFC-420CN only) Up to 999 files in the media card File must be in the 3rd folder level of the Media Card.

  • Page 184: Fax

    196 line/inch (Color) Fine - 196 line/inch (Black/Color) Photo - 196 line/inch (Black) Superfine - 392 line/inch (Black) 20 stations (MFC-210C) 80 stations (MFC-420CN) 70 stations (MFC-210C) 130 stations (MFC-420CN) 1 time after 5 minutes 0, 1, 2, 3 or 4 rings...

  • Page 185: Scanner

    Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. “Pages” refers to the “ITU-T Test Chart #1” (a typical business letter, Standard resolution, MMR code).

  • Page 186: Printer

    20 pages/minute (Mono)* up to 15 pages/minute (Color)* * Based on Brother standard pattern. Letter size in draft mode. Does not include the time it takes to feed the paper. 8.03 inches (8.5 inches)* * When you set the Borderless feature to On.

  • Page 187: Computer Requirements

    Microsoft Internet Explorer 5 or greater. Maximum 1200 x 1200 dpi scanning with Windows selected using the Brother Utility.) Dedicated “Scan” key and direct Network Scanning (MFC-420CN only) supported in Mac ® Systems Mac OS X 10.2.4 or greater. PC Fax supports black and white faxing only.

  • Page 188: Consumable Items

    Consumable items Service Life of Ink Cartridge S - 9 SPECIFICATIONS The MFC uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The above figures are based upon the following assumptions:...

  • Page 189: Network (Lan) (Mfc-420Cn Only

    Network (LAN) (MFC-420CN only) Support for Protocols You can connect your MFC to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. ® Windows 98/98SE/Me/2000/XP ® Mac OS 8.6 - 9.2, Mac OS...

  • Page 190: Optional External Wireless Print/Scan Server (Nc-2200W

    Optional External Wireless Print/Scan Server (NC-2200w) NC-2200w External Wireless Print/Scan Server (Optional) Network types Support for Protocols S - 11 SPECIFICATIONS Connecting the optional External Wireless Print/Scan Server (NC-2200w) to your MFC will allow you to print and scan over a wireless network. IEEE 802.11b wireless LAN ®...

  • Page 191: Index

    ... 3-2 transmission ... 3-5 Broadcasting ... 3-11 setting up Groups for ...5-3 Brother accessories and supplies ...ii Brother numbers ... i Customer Service ... i fax back system ...ii Frequently asked questions (FAQs) ... i product support ... i Warranties ...iii, iv, vi...
  • Page 192 Credit card numbers ... 5-5 Custom telephone features on a single line ...11-12, A-16 Date and Time ... 2-1 Delayed Batch Transmission ... 3-14 Dialing a pause ... 5-5 access codes and credit card numbers ... 5-5 automatic fax redial ... 3-2 automatic transmission ...
  • Page 193 enter Fax mode ... 3-1 from memory (Dual Access) ...3-2, 3-8 from pc see Software User’s Guide on the CD-ROM..from scanner glass ...3-4 manual ... 3-5 overseas ... 3-12 Real Time Transmission ... 3-9 resolution ... 3-7 Fax/Tel mode answering at extension phones ...A-7 double-ringing...
  • Page 194 Paging ... 6-2 programming your pager number ... 6-1 Paper ...1-9, S-2 document size ... 3-3 Size ... 2-4 size of document ... 1-6 Type ... 2-3 PC Fax Receive ... 6-3 PC Faxing see Software User’s Guide on the CD-ROM..Phone line connections ...
  • Page 195 Remote Retrieval ... 6-5 access code ...6-4, 6-5 commands ... 6-6 getting your faxes ... 6-7 Reports ... 7-1 Caller ID List ...A-6 Fax Journal ... 7-3 Journal Period ...7-2 Help List ... 7-3 how to print ... 7-3 Network Configuration ... 7-3 Quick-Dial List ...
  • Page 196 Volume, setting ... 2-4 beeper ... 2-5 ring ... 2-4 speaker ... 2-5 Warranties ... iii Canada ... vi Notice-Disclaimer ... iii USA ... iv World Wide Web ... i I - 6 INDEX...

  • Page 197: Remote Retrieval Access Card (Mfc-420Cn Only

    Keeping it handy will help you derive the full benefit of your MFC’s Paging, Fax Forwarding, and Remote Retrieval features. Fold Fold REMOTE RETRIEVAL ACCESS CARD (MFC-420CN ONLY) R - 1...
  • Page 198 Fold Fold R - 2...
  • Page 199 EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • Page 200 Brother International Corporation (Canada) Ltd. Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

This manual is also suitable for:

Mfc-210c

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