Page 1 SOFTWARE USER’S GUIDE Version B...
Page 2: Table Of Contents
Table of Contents ® Section I Windows Printing Using the Brother printer driver... 1-1 Features ... 1-1 Choosing the right type of paper... 1-2 Printing a document... 1-2 Simultaneous printing, scanning and faxing ... 1-2 Clearing data from the memory ... 1-2 Checking the print quality ...
Page 3 Scan to File... 2-15 Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C)... 2-15 ® Using ScanSoft PaperPort Viewing items ... 2-20 Organizing your items in folders ... 2-21 Quick links to other applications ... 2-21 ® ScanSoft OmniPage You can import items from other applications ...
Page 4 Setting up your PC ... 6-16 Configuring the Network PC-FAX Receiving Settings ... 6-17 Viewing new PC-FAX messages... 6-18 PhotoCapture Center™ For USB cable users... 7-1 For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ... 7-3...
Page 5 Clearing data from the memory ... 8-2 Checking the print quality ... 8-2 Status Monitor ... 8-2 Media Type... 8-3 Quality ... 8-3 Using the Brother ink driver ® (For Mac OS X) ... 8-5 Choosing page setup options ... 8-5 Choosing printing options ...
Page 6 X 10.2.4 or greater) (Not available for DCP models and MFC-215C)... 12-1 PhotoCapture Center™ ... 12-2 For USB cable users ... 12-2 For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ... 12-4 Index ® Windows XP in this documentation represents Windows ®...
Page 7 ® Windows 1 Printing 2 Scanning 3 ControlCenter2 4 Network Scanning (For models with network support as standard) 5 Remote Setup (Not available for DCP models and MFC-215C) 6 Brother PC-FAX Software (Not available for DCP models) 7 PhotoCapture Center™...
Page 8: Printing
Using the Brother printer driver A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide.
Page 9: Choosing The Right Type Of Paper
From your PC choose the Print command. If your PC is also connected to any other printers, choose Brother MFC-XXXX USB Printer (where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your application, and then click OK to begin printing.
Page 10: Status Monitor
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC. Note For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help.
Page 11: Turning Off The Status Monitor
Quick Print Setup Accessing the printer driver settings Click File, then Print in your application. Choose Brother MFC-XXXX USB Printer (where XXXX is your model name) and click Properties. The Printer dialog box appears. Note The way you access the printer driver settings depends on your operating system and applications.
Page 12: Basic Tab
Basic tab Choose the Media Type and Quality (1). Choose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of Copies and the page order (2). Click OK (3) to apply your chosen settings. To return to the default settings, click Default (4), then OK (3). Note This area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Colour/Greyscale.
Page 13: Quality
Note Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. Quality The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related.
Page 14: Enhanced Print Settings
Printing Enhanced Print Settings Click the Settings button to see options for enhanced print settings. Bi-Directional Printing When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds. When unchecked, the print heads will only print in one direction giving higher quality printouts. Enhanced Normal Printing Use this mode if fine horizontal bands appear on the paper.
Page 15: Colour Enhancement
Colour Enhancement This feature analyzes your image to improve sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your PC. Colour Density Adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak looking picture.
Page 16: Paper Size
Blue Increases the intensity of Blue in the image to make the image bluer. Paper Size The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 88.9 × 127.0 mm (3.5 × 5 in.) to 215.9 x 355.6 mm (8.5 × 14 in.). You can also choose the borderless setting for specific paper sizes.
Page 17: Orientation
Printing Border Line When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet. Orientation Orientation chooses the position your document will print (in Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies...
Page 18: Advanced Tab
Advanced tab Note To return to the default settings, click Default. Change the tab settings by clicking one of the following icons: Colour (1) Scaling (2) Watermark (3) Device Options (4) Printing 1 - 11...
Page 19: Colour
This selection allows a colour document to be printed in black and white using grayscale. Image Type The printer driver will choose the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.
Page 20 Custom Image Type You can choose the colour matching method manually. Choose the best one for your document. Match Monitor Colour is adjusted to get the closest colour match with the PC monitor. • Natural: Use for photographic images. The colour is adjusted to print more natural colours. •...
Page 21 • Diffusion: Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics. • Dither: Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have definite colour boundaries or for printing charts such as business charts. Note Some halftone settings cannot be chosen with certain combinations of Media Type and Quality selections.
Page 22: Scaling
Scaling You can change the print size of your document with the Scaling feature. Choose Off if you want to print the document as it appears on your screen. Choose Fit to Paper Size if your document has an unusual size, or if you only have standard size paper. Choose Free if you want to reduce the size.
Page 23: Watermark
Watermark You can put a logo or text into your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then choose the watermark you want to use. In background Check In background to print the watermark image in the background of your document.
Page 24: Watermark Setting
Watermark Setting You can change the Watermark’s size and position on the page by choosing the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then choose Text or Bitmap in Watermark Style.
Page 25: Device Options
Device Options You can set the following Printer Functions: Print Date & Time When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock. Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque.
Page 26 Status Monitor This reports the ink volume and the printer status (any error that may happen with the printer) when printing. The default setting for the Status Monitor is On. If you want to turn the Status Monitor off, click the Advanced tab, choose Device options and then choose Status Monitor.
Page 27: Support Tab
FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine. Web Update You can check the Brother web site for automatic downloads to update the printer driver on your PC. Check Setting You can check current driver settings.
Page 28: Scanning
TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
Page 29: Accessing The Scanner
Choose the scanner you are using from the Scanner drop-down list. Note ® • For Windows Choose TW-Brother MFC-XXXX USB, TW-Brother DCP-XXXX USB, TW-Brother MFC-XXXX LAN or TW-Brother DCP-XXXX LAN. • For others: Choose Brother MFC-XXXX USB, Brother DCP-XXXX USB, Brother MFC-XXXX LAN or Brother DCP-XXXX LAN.
Page 30: Scanning A Document Into The Pc
Scanning a document into the PC You can scan a whole page, or scan a portion of the page after pre-scanning the document. Scanning a whole page Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Image Type Resolution Scan Type...
Page 31: Settings In The Scanner Setup Dialog Box
Press and hold down the left mouse button and drag it over the portion you want to scan. Note You can enlarge the image using the original size. Load your document again. Note Skip this step if you loaded the document on the scanner glass in a. Click Start.
Page 32 Resolution You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution Black &...
Page 33 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
Page 34 Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height for the document. You can choose ‘mm’...
Page 35: Scanning A Document Using The Wia Driver (for Windows ® Xp Only)
• Choose WIA-Brother MFC-XXXX USB, WIA-Brother DCP-XXXX USB, WIA-Brother MFC-XXXX LAN or WIA-Brother DCP-XXXX LAN (Where XXXX is your model name.) • If you choose TW-Brother MFC-XXXXXXX, the TWAIN driver will run. Click Scan. The Scan dialog box appears: ®...
Page 36: Scanning A Document Into The Pc
Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass (Flatbed).
Page 37 Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-12.) Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Page 38 Press and hold down the left mouse button and dragging it over the aea you want to scan. If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting.
Page 39: Brother Scanner Utility
Brother Scanner Utility The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting.
Page 40: Using The Scan Key (for Usb Cable Users)
PC. Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the correct drivers and the ControlCenter2 are installed.
Page 41: Scan To Image
Scan to Image You can scan a colour picture into your graphics application for viewing and editing. You can change the (Scan) configuration. (See Image (example: Microsoft Paint) on page 3-5.) Load your document. Press (Scan). Scan to Image Press a or b to choose Scan to Image. Press Menu/Set.
Page 42: Scan To File
You can scan a black and white or a colour document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of the Brother MFL-Pro Control Center. (See File on page 3-9.) Load your document.
Page 43 ® Put a SmartMedia , CompactFlash SecureDigital™ or xD-Picture Card™ This product also supports CompactFlash ® MagicGate Memory Stick and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read. CAUTION DO NOT unplug the power cord, USB cable or remove a SmartMedia Memory Stick Pro™, MultiMediaCard™, SecureDigital™...
Page 44 (For DCP models) Press Menu. Press to choose 2.PhotoCapture. Press Set. Press to choose 8.Scan to Card. Press Set. Press to choose 1.Quality. Press Set. 1.Quality Press to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.
Page 45 Changing the default colour file format (For MFC-425CN and MFC-640CW) Press Menu/Set, 4, 8, 3. 3.ColorFile Type Press a or b to choose PDF or JPEG. Press Menu/Set. Press Stop/Exit. (For DCP models) Press Menu. Press to choose 2.PhotoCapture. Press Set. Press to choose 8.Scan to Card.
Page 46: Using Scansoft ® Paperport ® 9.0se And Omnipage ® Ocr
® ® ® ScanSoft PaperPort 9.0SE for Brother is a document management application. You can use PaperPort 9.0SE to view scanned documents. ® PaperPort 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
Page 47: Viewing Items
Scanning Viewing items ® ® ScanSoft PaperPort 9.0SE gives several ways to view items: Desktop View displays a thumbnail (a small graphic that shows each item in a desktop or folder). ® ® Items in the chosen folder appear on the PaperPort 9.0SE Desktop.
Page 48: Organizing Your Items In Folders
Organizing your items in folders ® PaperPort 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort ® non-PaperPort 9.0SE item: Folders are arranged in a ‘tree’...
Page 49: You Can Import Items From Other Applications
® ® ScanSoft OmniPage OCR lets you convert image text into text you can edit ® ® ScanSoft PaperPort 9.0SE can quickly convert the text on a ScanSoft really just a picture of the text) into text that you can edit with a word processing application. ®...
Page 50: Uninstalling Paperport ® 9.0se And Scansoft ® Omnipage ® Ocr
® Uninstalling PaperPort ® For Windows 98/98SE and Windows Click the Start button, Settings, Control Panel, Add/Remove Programs, and click the Install/Uninstall tab. Choose PaperPort from the list and click Add/Remove. ® For Windows 2000 Professional Click the Start button, Settings, Control Panel, then Add/Remove Programs. Choose PaperPort from the list and click Change or Remove.
Page 51: Controlcenter2
ControlCenter2 Note The functions that can be used in ControlCenter2 may vary depending on the model. Using ControlCenter2 ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. ControlCenter2 has the following six categories of operations: Scan directly to a file, E-mail, word processor or graphics application of your choice.
Page 52: Scan
Uncheck Start ControlCenter on computer startup. Click OK to close the window. SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Microsoft Paint) Allows you to scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application on your PC.
Page 53: Photocapture (usb Only)
Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive from the control panel menu of the Brother machine. (See PC-FAX receiving (MFC-425CN and MFC-640CW only) on page 6-14.) Address Book Allows you to open Brother PC-FAX address book.
Page 54: Device Setting
DEVICE SETTING You can configure the machine settings or check ink levels. Remote Setup Allows you to open the Remote Setup Program. (See Remote Setup on page 5-1.) Quick-Dial Allows you to open the Set Quick-Dial window of the Remote Setup. (See Remote Setup on page 5-1.) Ink Level Allows you to check the ink status.
Page 55: Scan
ControlCenter2 SCAN There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. Image (example: Microsoft Paint) The Scan to Image feature allows you to scan an image directly into your graphics application for image editing.
Page 56 Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the You can delete an application that you have added. Just choose the Application Name and click the Delete button.
Page 57: Ocr
ControlCenter2 (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click the button and click the Software Button tab. To change the word processing application, choose the destination word processing application from the Target Application drop-down list.
Page 58: E-mail
E-mail The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the button and click the Software Button tab. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list.
Page 59: File
ControlCenter2 File The Scan to File button allows you to scan an image to a folder on your hard disk in any file format. This allows you to easily archive your paper documents. To configure the file type and folder, right-click the button and click the Software Button tab.
Page 60: Custom Scan
CUSTOM SCAN There are four buttons which you can configure to fit your scanning needs. To configure a button, right-click the button to see the configuration window. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Allows you to scan a page directly into any image viewer/editor software.
Page 61: Customizing A User-defined Button
Customizing a user-defined button To configure a button, right-click the button to open the configuration window. Follow these guidelines for button configuration. Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
Page 62 ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
Page 63 ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
Page 64 ControlCenter2 Scan to File General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon.
Page 65: Photocapture (usb Only)
PHOTOCAPTURE (USB only) These buttons can be used to open or copy files and folders from a media card put into the machine. Open PCC Folder (PCC: PhotoCapture Center™) The Open PCC Folder button allows you to open Windows card. Copy From PCC The Copy From PCC button allows you to copy files on a media card to a folder on your hard disk.
Page 66: Copy To Application
Retain PCC folder structure when copying The copy is saved into the same folder as the original, no new folders are created. If you check Create date folder before copying, a folder derived from the current date is created. The copy is then saved into this folder.
Page 67: Copy
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used. Before finishing the Copy button configuration, set the Printer Name. Then click the Print options button to display the printer driver settings. 3 - 17...
Page 68 In the printer driver settings dialog box, you can choose advanced settings for printing. Note • You must configure each of the copy buttons before they can be used. • The Print options screen will vary depending on which model printer you have chosen. 3 - 18...
Page 69: Pc-fax
The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.) To change the Send settings, right-click the button to open the configuration window. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
Page 70: Receive/view Received (mfc-425cn And Mfc-640cw Only)
Receive/View Received (MFC-425CN and MFC-640CW only) The Brother PC-FAX Receiving software features lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving software is activated and starts receiving fax data from your Brother machine.
Page 71: Address Book
Address Book The Address Book button allows you to add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 6-6.) Setup By clicking the Setup button, you can configure the user settings of the PC-FAX application.
Page 72: Device Setting
ControlCenter2 DEVICE SETTING You can configure the machine settings or check ink levels by clicking a button. Remote Setup (Not available for DCP models and MFC-215C) The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus.
Page 73: Ink Level
ControlCenter2 Quick-Dial (Not available for DCP models and MFC-215C) The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program, where you can easily register or change the dial numbers from your PC. Ink Level The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.
Page 74: Before Using Network Scanning
2 PC’s for use on a network. If you want to use more than 2 PCs with ScanSoft PC license agreement pack for up to 5 additional users. To buy NL-5, contact your Brother Sales Office. ® XP that is protected by the firewall, Network Scanning program ®...
Page 75: Configuring Network Scanning
Configuring Network Scanning If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see the Quick Setup Guide), follow the steps below. ® For Windows XP, click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras).
Page 76 Specify your machine by name Enter the machine node name in Node Name, or click Browse and choose the proper device you want to use. Click Apply. Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter.
Page 77: Scan To E-mail (pc)
Using the Scan key Scan to E-mail (PC) When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default E-mail application on the designated PC. You can scan and send a black and white or colour document from the PC as an attachment.
Page 78: Scan To Image
Scan to Image When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 3-5.) Load your document.
Page 79: Scan To Ocr
Scan to OCR When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate ScanSoft text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration.
Page 80: Scan To File
Scan to File When you choose Scan to File, you can scan a black and white or colour document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2.
Page 81: Remote Setup
PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, Remote Setup, then MFC- XXXX USB or MFC-XXXX LAN (where XXXX is your model name).
Page 82 Import Allows you to read the settings from a file. Note • You can use the Export and Import buttons to save several sets of settings for your machine. • To save all your settings, highlight MFC-XXXX at the top of the settings list then click Export. •...
Page 83: Brother Pc-fax Software (not Available For Dcp Models)
PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page.
Page 84: Setting Up User Information
You can access User Information from the FAX Sending dialog box by clicking the (See Sending a file as a PC-FAX using the Facsimile style user interface on page 6-11.) Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Setup.
Page 85: Sending Setup
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).
Page 86: Address Book
If Outlook Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending: Brother Address Book or Outlook Express. For the address book file, you must enter the path and file name of the database file which contains the address book information.
Page 87: Speed Dial Setup
Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons.
Page 88: Brother Address Book
The Brother Address Book dialog box appears: Setting up a member in the Address Book In the Brother Address Book dialog box you can add, edit and delete members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box appears: In the Member Setup dialog box, enter the member’s information.
Page 89: Setting Up A Group For Broadcasting
Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Enter the name of the new group in the Group Name field.
Page 90: Exporting The Address Book
If you are exporting to an ASCII file, choose Tab or Comma from the Divide Character. This chooses a Tab or Comma to separate the data fields. Click OK to save the data. Enter the name of the file, and then click Save. Brother PC-FAX Software (Not available for DCP models) 6 - 8...
Page 91: Importing To The Address Book
Click OK to import the data. Enter the name of the file, and then click Open. Note If you chose a text file in a, the Files of type: will be Text file (*.csv). Brother PC-FAX Software (Not available for DCP models) 6 - 9...
Page 92: Setting Up A Cover Page
Setting up a cover page From the PC-FAX dialog box, click the The Brother PC-FAX Cover Page Setup dialog box appears: Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.
Page 93: Sending A File As A Pc-fax Using The Facsimile Style User Interface
Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appeares, change the user interface selection setting. (See Sending setup on page 6-3.)
Page 94: Sending A File As A Pc-fax Using The Simple Style User Interface
Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: Choose Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appeares, change the user interface selection setting. (See Sending setup on page 6-3.)
Page 95 You can also click the icon to create or edit a cover page. Click the send icon. Note If you want to cancel the fax, click the cancel Brother PC-FAX Software (Not available for DCP models) icon. 6 - 13...
Page 96: Pc-fax Receiving (mfc-425cn And Mfc-640cw Only)
PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program. The Brother PC-FAX Receiving Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines.
Page 97: Enabling Pc-fax On Your Machine
PC. Running the PC-FAX receiving software on your PC Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, ‘PC-FAX Receiving’ then MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name). The PC-FAX icon appears in your PC tasktray.
Page 98: Setting Up Your Pc
To automatically start the PC-FAX receiving software when you start Windows Add to Startup folder. Brother PC-FAX Software (Not available for DCP models) icon on your PC tasktray, and then click PC-Fax RX Setup. ® , check...
Page 99: Configuring The Network Pc-fax Receiving Settings
Specify your machine by name Enter the machine node name in Node Name, or click the Browse button and choose the correct Brother machine you want to use from the list. Specify your PC name You can specify the PC name that will appear on the display of the machine. To change the name, enter the new name in Display Your PC Name.
Page 100: Viewing New Pc-fax Messages
The name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2005 16:40:21.tif’ Brother PC-FAX Software (Not available for DCP models) . The icon will change to .
Page 101: Photocapture Center
PhotoCapture Center™ CAUTION DO NOT start your PC with a media card put in the media drive of the machine. You could lose your data or damage the card. Note • The PhotoCapture Center™ will read only the card that was put in first. •...
Page 102 When you take out a media card, do the following to prevent damage to the media card: ® In Windows Explorer, right-click the removable disk icon and choose Eject. Wait until the PhotoCapture key stops blinking before taking out the media card. CAUTION DO NOT unplug the power cord, USB cable or remove a SmartMedia Memory Stick Pro™, MultiMediaCard™, SecureDigital™...
Page 103: For Network Cable Users
For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ® Put a SmartMedia , CompactFlash SecureDigital™ or xD-Picture Card™ This product also supports CompactFlash ® MagicGate Memory Stick and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.
Page 104: Apple Macintosh
Section II ® Apple Macintosh 8 Printing and Faxing 9 Scanning 10 ControlCenter2 11 Network Scanning (For models with network support as standard) 12 Remote Setup & PhotoCapture Center™ ®...
Page 105: Printing And Faxing
For details on ControlCenter2, See Using ControlCenter2 (For Mac OS® X 10.2.4 or greater) on page 10-1. ® For Mac OS X 10.2.0 to 10.2.3 users, upgrade to Mac OS http://solutions.brother.com.) Simultaneous printing, scanning and faxing Your machine can print from your Macintosh ®...
Page 106: Clearing Data From The Memory
Hiding or showing the window After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the Status Monitor icon in the dock or click the Ink Level button in the DEVICE SETTINGS tab of ControlCenter2.
Page 107: Media Type
Media Type For the best print results, choose the print media in the driver. The machine changes the way it prints, depending on the media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Note Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.
Page 108 Media Type Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Note • The default settings are shown in bold. • The Highest Print Quality selection is not available if you choose borderless printing. Color/Grayscale Print Quality Selection Color/Grayscale Fast Normal, Normal, Fine Color/Grayscale Fine, Photo...
Page 109: Using The Brother Ink Driver (for Mac Os ® X)
Using the Brother ink driver ® (For Mac OS Choosing page setup options From an application such as TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.
Page 110: Choosing Printing Options
Printing and Faxing Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can change the Quality, Media Type, Color/Grayscale, Paper Thickness, Bi-Directional Printing, Enhanced Normal Printing and Mirror Printing settings. 8 - 6...
Page 111: Using The Brother Ink Driver (for Mac Os ® 9.1-9.2)
9.1-9.2) Choosing a printer Open the Chooser from the Apple menu. Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. Page Setup From application such as Presto! settings for Paper Size, Paper Thickness, Paper Source, Orientation, Borderless Printing and Scaling and then click OK.
Page 112: Printing A Document
Printing a document From an application such as Presto! Note If you want to change Copies, Pages, Quality, Media Type or Color/Grayscale, choose your settings before clicking Print. Click the Option or Settings button to change Image Type or other printing options. ®...
Page 113: Sending A Fax
(Not available for DCP models) ® For Mac OS You can send a fax directly from a Macintosh Create a document in a Macintosh Click File, then Print. The Printer dialog box appears: Choose Send Fax from the pop-up menu. ® application. ® application.
Page 114 Choose Facsimile from the Output pop-up menu. Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 115 Drag a vCard from the Mac OS You can address a fax number using a vCard (an electronic business card) from the Mac OS Address Book application. Click Address Book. Drag a vCard from the Mac OS Note If both work and home fax numbers are stored in the Mac OS home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.
Page 116 Click File, then Print. The Printer dialog box appears: When Printer is chosen, the top button shows Print and the Address button is not available. Choose Facsimile from the Output pop-up menu. When Facsimile is chosen, the top button changes to Send Fax and the Address button is available.
Page 117 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you choose them. Enter a fax number in the Input Fax Number box.
Page 118: Scanning
® Run your Macintosh TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing Select Source (or the another menu name for choosing the default driver). For each document you scan after this, choose Acquire Image or Scan. The scanner setup dialog box appears.
Page 119: Scanning An Image Into Your Macintosh
Scanning an image into your Macintosh You can scan a whole page, or scan a portion after pre-scanning the document. Scanning a whole page Load your document in the ADF. Note If your model is a flatbed type, you can also put your document on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type...
Page 120: Settings In The Scanner Window
Click Start. This time only the chosen area of the document appears in the application window. You can refine the image in your editing software. Settings in the Scanner window Resolution You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image.
Page 121: Scanning Area
24 Bit Color Uses up to 16.8 million colours to scan the image. Although using 24 Bit Color creates an image with the most accurate colours, the image file will be about three times larger than a file created with 8 Bit Color. It requires the most memory and has the longest transfer time.
Page 122 Scanning Adjusting the Image Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
Page 123: Using The Scan Key (for Usb Cable Users)
Macintosh Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your Macintosh then the correct drivers and the ControlCenter2 are installed. Scanning by configuration on Device Button tab.
Page 124: Scan To Image
Scan to Image You can scan a colour picture into your graphics application for viewing and editing. You can change the (Scan) configuration. (See Image (example: Apple PreView) on page 10-5.) Load your document. Press (Scan). Scan to Image Press a or b to choose Scan to Image. Press Menu/Set.
Page 125: Scan To File
You can scan a black and white or a colour document into your Macintosh you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter2. (See File on page 10-8.) Load your document.
Page 126 ® Put a SmartMedia , CompactFlash SecureDigital™ or xD-Picture Card™ This product also supports CompactFlash ® MagicGate Memory Stick and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read. CAUTION DO NOT unplug the power cord, USB cable or remove a SmartMedia Memory Stick Pro™, MultiMediaCard™, SecureDigital™...
Page 127 (For DCP models) Press Menu. Press to choose 2.PhotoCapture. Press Set. Press to choose 8.Scan to Card. Press Set. Press to choose 1.Quality. Press Set. 1.Quality Press to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.
Page 128 Changing the default colour file format (For MFC-425CN and MFC-640CW) Press Menu/Set, 4, 8, 3. 3.ColorFile Type Press a or b to choose PDF or JPEG. Press Menu/Set. Press Stop/Exit. (For DCP models) Press Menu. Press to choose 2.PhotoCapture. Press Set. Press to choose 8.Scan to Card.
Page 129: Using Presto
® Using Presto! PageManager ® ® Presto! PageManager is an application for managing the documents in your Macintosh compatible with most image editors and word processing programs, Presto! unmatched control over your Macintosh files and read documents with the OCR software built into Presto! If you use the machine as a scanner, we recommend that you install Presto! ®...
Page 130: Technical Support
Technical support For USA Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoft.com For Canada E-mail Address: contactus@newsoftinc.com Germany Company name: NewSoft Europe Postal Address: Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, Germany Telephone: 49-40-37644530 Fax:...
Page 131 France Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie Italy Company name: V.I.P Postal Address: Not Open Telephone: 166821700 Fax: 532786999 E-mail Address: supporto@gensoftonline.com Spain Company name: Atlantic Devices Postal Address:...
Page 132: Controlcenter2
ControlCenter2 Note The functions that can be used in ControlCenter2 may vary depending on the model. Using ControlCenter2 ® (For Mac OS X 10.2.4 or greater) ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications.
Page 133: Turning The Autoload Feature Off
Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter. SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.
Page 134: Quick-dial
Allows you to open the Set Quick-Dial window of the Remote Setup. (Quick-Dial (Not available for DCP models and MFC-215C) on page 10-16.) Ink Level Allows you to open the Brother Status Monitor, which displays the ink level for each cartridge. (Ink Level on page 10-16.) ®...
Page 135: Scan
ControlCenter2 SCAN There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. 10 - 4...
Page 136 ControlCenter2 Image (example: Apple PreView) The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click the button while holding down the Ctrl key and choose Software Button.
Page 137 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program.
Page 138: File Attachments
E-mail The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop- up menu.
Page 139: File
ControlCenter2 File The Scan to File button allows you to scan an image to a folder on your hard disk in any file format. This allows you to easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.
Page 140: User-defined Button
CUSTOM SCAN There are four buttons which you can configure to fit your scanning needs. To configure a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Allows you to scan a page directly into any image viewer/editor software.
Page 141: Scan To Image
ControlCenter2 Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
Page 142 ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
Page 143: Scan To E-mail
ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
Page 144: Scan To File
ControlCenter2 Scan to File General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button.
Page 145: Copy / Pc-fax
The Copy1-Copy4 buttons can be customized to allow you to use advanced copy and fax functions such as N-in-1 printing. To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key. Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.
Page 146: (not Available For Dcp Models And Mfc-215c)
DEVICE SETTINGS You can configure the machine settings or check ink levels by clicking a button. Remote Setup (Not available for DCP models and MFC-215C) The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus.
Page 147: Ink Level
® can easily register or change the dial numbers on your Macintosh Ink Level The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge. Note The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.
Page 148: Network Scanning (for Models With Network Support As Standard)
If you want to scan from the machine on a network, you must choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop- up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Page 149 Specify your machine by IP address or node name. To change the IP address, enter the new IP address. To change the node name of your machine, enter the new node name. Each node (machine) has its own node name. You can find the node name by printing out the machine configuration page. (See the Network User’s Guide on the CD-ROM.) The default node name is ‘BRN_xxxxxx’...
Page 150: Using The Scan Key
Using the Scan key Scan to E-mail When you choose Scan to E-mail (Macintosh ® Macintosh you designated on your network. ControlCenter2 will activate the default E-mail application on ® the designated Macintosh for addressing to the recipient. You can scan a black and white or colour document and it will be sent with the E-mail from the Macintosh You can change the scan configuration.
Page 151: Scan To Image
Scan to Image When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh designated on your network. ControlCenter2 will activate the default graphics application on the designated ® Macintosh . You can change the Scan configuration. (See Image (example: Apple PreView) on page 10-5.) Load your document.
Page 152: Scan To Ocr
Scan to OCR When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh designated on your network. ControlCenter2 will activate the OCR software installed on your Macintosh ® ® (Presto! PageManager ) and convert your document into text for viewing and editing from a word processing application on the designated Macintosh (Word Processing program) on page 10-6.) Load your document.
Page 153: Scan To File
Scan to File When you choose Scan to File, you can scan a black and white or colour document and send it directly to a ® Macintosh you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh File on page 10-8.) Load your document.
Page 154: Remote Setup & Photocapture Center
Note The ‘MFC Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utilities. Allows you to start uploading data to the machine and exit the MFC Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.
Page 155: Photocapture Center
Note • To save a setting, highlight the setting (for example, Set Quick-Dial) from the setting list then click Export. Each setting you export is saved as a single file. • If you need to change the machine that was registered to your Macintosh Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine.
Page 156 You can edit a file and save it to another drive on your Macintosh Quit all applications that are running stored data on the media card and drag the Removable Disk icon into the Trash icon before you remove the media card from the machine. CAUTION DO NOT unplug the power cord, USB cable or remove a SmartMedia Memory Stick Pro™, MultiMediaCard™, SecureDigital™...
Page 157: For Network Cable Users
For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ® Put a SmartMedia , CompactFlash SecureDigital™ or xD-Picture Card™ This product also supports CompactFlash ® MagicGate Memory Stick and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.
Page 158 PhotoCapture Center™ ® ® Macintosh (Mac OS X) ... 12-2 ® Windows ... 7-1 Print ® Macintosh Brother driver ... 8-5 ® Windows driver settings ... 1-4 Remote Setup ® ® Macintosh (Mac OS X) ... 12-1 ® Windows ... 5-1 Scan ®...
Page 159 Visit us on the World Wide Web http://www.brother.com This product is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/GEN/ASA/OCE...

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