Download Print this page

Brother 420CN - MFC Color Inkjet User Manual

Software users manual - english.
Hide thumbs

Advertisement

®
®
Version B

Advertisement

   Related Manuals for Brother 420CN - MFC Color Inkjet

   Summary of Contents for Brother 420CN - MFC Color Inkjet

  • Page 1

    ® ® Version B...

  • Page 2: Table Of Contents

    Table of Contents ® Using the machine as a printer (For Windows ) ....1-1 Using the Brother printer driver......... 1-1 Features................1-1 Choosing the right type of paper........1-2 Printing a document ............1-2 Simultaneous printing and faxing........1-3 Clearing data from the memory ........

  • Page 3

    Print Watermark ........... 1-20 Watermark Style........... 1-21 Device Options ............1-22 Print Date & Time ..........1-22 Quick Print Setup ..........1-23 Status Monitor ............1-23 Support tab ............... 1-24 Brother Solutions Center ........1-24 Web Update ............1-24 Check Setting ............1-24 ®...

  • Page 4

    Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN) ............2-23 Changing the default quality ......... 2-25 Changing the default black & white file format ..2-25 Changing the default color file format....2-25 ® ® Using ScanSoft PaperPort 9.0SE and ®...

  • Page 5

    ™ Open PCC Folder (PCC: PhotoCapture Center ) ... 3-17 ™ Copy From PCC (PhotoCapture Center ) ....3-18 Copy To Application ..........3-19 COPY ................3-20 PC-FAX ................3-22 Send ................. 3-22 Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) ....

  • Page 6

    Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only).......5-19 Running PC-FAX Receiving ........5-19 Setting up your PC............ 5-19 Viewing new PC-FAX messages ......5-20 ™ Using the PhotoCapture Center from your PC ® (For Windows (not available for MFC-5440CN and MFC-3240C) ....6-1 For USB cable users............

  • Page 7

    Settings in the Scanner window ....... 8-17 Image ..............8-17 Scanning Area............8-19 Business Card Size (not available for MFC-3240C and MFC-3340CN) ...... 8-19 Adjusting the Image..........8-20 ® ® Using Presto! PageManager ........8-21 Highlights..............8-21 ® ® System requirements for Presto! PageManager ...

  • Page 8

    ® * Windows XP in this user’s guide represents Windows XP Professional and Windows XP Home Edition.

  • Page 9: Using The Machine As A Printer (for Windows )

    Using the machine as a printer ® (For Windows Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied.

  • Page 10: Choosing The Right Type Of Paper

    Choosing the right type of paper To get high quality printing using your machine, it is very important to select the right type of paper. Be sure to read About paper in the User’s Guide before you select and purchase paper for the machine. Printing a document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray.

  • Page 11: Simultaneous Printing And Faxing

    Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

  • Page 12: Status Monitor (windows Only)

    ® Status Monitor (Windows only) The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty, paper jam or ink empty.

  • Page 13: How To Turn Off The Status Monitor

    How to turn off the status monitor If you want to switch off the status monitor application, perform the following steps. Right-click on the status monitor icon or window and select Load on Startup in the menu. Set this function to Off and close the window from Exit. Even if the status monitor is off, you can see the machine’s status anytime by clicking the Status Monitor from the Start menu on your computer.

  • Page 14: Printer Driver Settings (windows Only)

    Printer driver settings ® (Windows only) ® For Macintosh users, see Using the Brother printer driver with ® ® ® your Apple Macintosh (Mac OS X) on page 8-4. You can change the following printer settings when you print from your computer: ■...

  • Page 15: Basic Tab

    Basic tab Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Select the Paper Source. (MFC-5840CN only) Click the OK button to apply your selected settings. To return to the default settings, click the Default button, then click the OK button.

  • Page 16: Media Type

    Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Select Slow Drying Paper when printing with the type of plain paper on which the ink dries very slowly.

  • Page 17: Enhanced Print Settings

    Media Type Color/Grayscale Print Quality Selection Plain Paper Color/Grayscale Fast, Fast Normal, Normal, Fine Inkjet Paper Color/Grayscale Fine, Photo Glossy Paper Color/Grayscale Fine, Photo, Highest Transparencies Color/Grayscale Normal, Fine Slow Drying Paper Color/Grayscale Fast, Fast Normal, Normal, Fine The factory settings are shown in bold. Enhanced Print Settings You have options for enhanced print settings from the Settings button.

  • Page 18: Bi-directional Printing

    Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts. Enhanced Normal Printing Use this mode if fine horizontal bands appear on the paper. This prints at an increased resolution which helps to avoid banding on some types of paper.

  • Page 19

    ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect and bring the white areas back to pure white.

  • Page 20: Paper Size

    Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" x 5" (88.9 x 127.0 mm) to 8.5" x 14" (215.9 x 355.6 mm). Also you can select borderless setting for specific papers.

  • Page 21: Page Layout

    Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. ® If you are using Windows 98/98SE/Me, the 4 in 1 layout is not available.

  • Page 22: Copies

    Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.

  • Page 23: Advanced Tab

    Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1. Color 2. Scaling 3. Watermark 4. Device Options USING THE MACHINE AS A PRINTER 1 - 15...

  • Page 24: Color

    Color Color/Grayscale This selection allows a color document to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.

  • Page 25: Custom Image Type

    Custom Image Type You can select the color matching method manually. Select the best one for your document. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suitable for photographic images. The color is adjusted to print a more natural color.

  • Page 26: Halftone Pattern

    Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method. ■...

  • Page 27: Scaling

    Scaling You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.

  • Page 28: Watermark

    Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use.

  • Page 29: Watermark Style

    Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■...

  • Page 30: Device Options

    Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date, Time, the Position and the Font.

  • Page 31: Quick Print Setup

    Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options.

  • Page 32: Support Tab

    Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your machine.

  • Page 33: How To Scan Using Windows

    How to scan using ® Windows The scanning operations and drivers will be different depending on your operating system. ® For Windows ® The machine uses Windows Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For ® Windows XP only) on page 2-2.) In addition to the WIA driver there is also a TWAIN compliant scanner driver installed.

  • Page 34: Scanning A Document (for Windows Xp Only)

    Scanning a document ® (For Windows XP only) WIA compliant ® ® Windows XP uses Windows Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the ® PaperPort viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning.

  • Page 35: Scanning A Document Into The Pc (mfc-3240c And Mfc-3340cn Only)

    Scanning a document into the PC (MFC-3240C and MFC-3340CN only) Load your document. Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties.

  • Page 36

    ■ The scanner resolution you can select is up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) ■ You cannot select the Paper source (A) other than Document Feeder.

  • Page 37: Scanning A Document Into The Pc (not Available For Mfc-3240c And Mfc-3340cn)

    Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed).

  • Page 38

    If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. ■ The scanner resolution you can select is up to 1200 dpi. ■...

  • Page 39: Pre-scanning To Crop A Portion You Want To Scan Using The Scanner Glass (not Available For Mfc-3240c And Mfc-3340cn)

    Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.

  • Page 40

    If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. To start scanning your document, click the Scan button in the Scan dialog box.

  • Page 41: Brother Scanner Utility

    Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility.

  • Page 42: Scanning A Document

    Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the ®...

  • Page 43: How To Access The Scanner

    How to access the Scanner ® ® Open the software application (ScanSoft PaperPort 9.0SE) to scan a document. The instructions for scanning in this Guide are for when you use ® ® ScanSoft PaperPort 9.0SE. Select Scan from the File drop-down menu or select the Scan button.

  • Page 44: Scanning A Document Into The Pc

    Scanning a document into the PC You can scan a whole page — — Scan a portion of the page after pre-scanning the document. Scanning a whole page Load your document. Adjust the following settings, if required, in the Scanner window: ■...

  • Page 45: Pre-scanning To Crop A Portion You Want To Scan

    Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image.

  • Page 46

    Load your document again. If your model is flatbed type, and you have loaded the document on the scanner glass in step 1, please skip this step. Click Start. This time only the selected area of the document will appear in ®...

  • Page 47: Settings In The Scanner Window

    Settings in the Scanner window Image Type Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Select for attaching the scanned...

  • Page 48: Resolution

    Resolution You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution you can choose and the available colors. Resolution Black &...

  • Page 49: Scan Type

    Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors.

  • Page 50: Document Size

    Document Size Set the size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8 1/2 x 11 in ■ Legal 8 1/2 x 14 in ■ A5 148 x 210 mm ■...

  • Page 51

    If you selected Custom as the size, the Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height. You can see the actual paper size you selected on the screen. ■...

  • Page 52: Using The Scan Key (for Usb Cable Users)

    Using the Scan key (For USB cable users) If you use the Scan key on a network, please refer to Using the Scan key on page 7-5. Scan You can use ) on the control panel to scan documents into your word processing, graphics or E-mail applications or your Scan computer folder.

  • Page 53: Scan To E-mail

    Scan to E-mail You can either scan a black and white or color document into your E-mail application as a file attachment. You can change the Scan ) configuration. (See E-mail on page 3-9.) Load your document. Scan to E-mail Scan Press Press...

  • Page 54: Scan To Ocr

    Scan to OCR ® If your document is text, you can have it converted by ScanSoft ® OmniPage OCR to an editable text file and then have the result displayed in your word processing application for viewing and Scan editing. You can change the ) configuration.

  • Page 55: Scan To Card

    Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN) You can scan black and white and color documents into a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats.

  • Page 56

    Press to select the quality you want. ▲ ▼ Menu/Set To change the file type, press and go to Step 6. —OR— Black Start Color Start To start scanning, press Press to select the file type you want. ▲ ▼ Menu/Set To change the file name, press and go to Step 7.

  • Page 57: Changing The Default Quality

    Changing the default quality Menu/Set Press 1.Quality Press to select ▲ ▼ B/W 200x100 dpi , B/W 200 dpi , Color 150 dpi , Color 300 dpi or Color 600 dpi . Menu/Set Press Stop/Exit Press Changing the default black & white file format Menu/Set Press 2.B/W File Type...

  • Page 58: Using Scansoft ® Paperport ® 9.0se And Omnipage ® Ocr

    ® ® Using ScanSoft PaperPort 9.0SE and ® OmniPage ® ® ScanSoft PaperPort 9.0SE for Brother is a document ® management application. You can use PaperPort 9.0SE to view scanned documents. ® PaperPort 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents.

  • Page 59: Viewing Items

    Viewing items ® ® ScanSoft PaperPort 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort 9.0SE ®...

  • Page 60: Organizing Your Items In Folders

    Organizing your items in folders ® PaperPort 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you ® select to view in Desktop View. An item can be a PaperPort 9.0SE ®...

  • Page 61: Scansoft ® Omnipage ® Ocr Lets You Convert

    ® ® ScanSoft OmniPage OCR lets you convert image text into text you can edit ® ® ScanSoft PaperPort 9.0SE can quickly convert the text on a ® ® ScanSoft PaperPort 9.0SE item (which is really just a picture of the text) into text that you can edit with a word processing application.

  • Page 62: You Can Export Items In Other Formats

    You can Export items in other formats ® You can export or save PaperPort 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file.

  • Page 63: Using The Controlcenter2.0 (for Windows ® )

    Using the ControlCenter2.0 ® (For Windows The functions that can be used in the ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 The ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications.

  • Page 64: How To Turn Off The Autoload Feature In Controlcenter2.0

    How to turn off the AutoLoad feature in ControlCenter2.0 Once you start the ControlCenter2.0 from the Start menu, the icon will appear on the task bar. You can open the ControlCenter2.0 window by double-clicking on the icon. If you do not want the ControlCenter2.0 to run automatically each time the computer is started;...

  • Page 65: Scan

    SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer.

  • Page 66: Photocapture

    PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) This section contains three features which you can access the media card inserted into the machine. This function is only available when the machine is connected to the PC with USB. ■ Open PCC Folder — enables you to see the files and folders that ™...

  • Page 67: Pc-fax

    PC-FAX These buttons are for sending or receiving faxes using the Brother PC-FAX application. ■ Send — enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) ■...

  • Page 68: Scan

    SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Microsoft Paint) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click on the button and select Software Button.

  • Page 69

    To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking button.

  • Page 70: Ocr (word Processing Program)

    OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click on the button and select Software Button.

  • Page 71: E-mail

    E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button. To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list.

  • Page 72: File Attachments

    File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif)

  • Page 73: File

    File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button.

  • Page 74: Custom Scan

    CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

  • Page 75: Customizing A User-defined Button

    Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name.

  • Page 76: Scan To Ocr

    Scan to OCR: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.

  • Page 77: Scan To E-mail

    Scan to E-mail: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.

  • Page 78: Scan To File

    Scan to File: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.

  • Page 79: Photocapture

    PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) These buttons can be used to open or copy the files and folders from the media card inserted into the machine. ™ Open PCC Folder (PCC: PhotoCapture Center ® The Open PCC Folder button allows you to open Windows Explorer to show the files and folders on the media card.

  • Page 80: Copy From Pcc (photocapture Center ™ )

    ™ Copy From PCC (PhotoCapture Center The Copy From PCC button allows you to copy the files on the media card to any directory on your hard disk. To change the destination folder or other settings, right-click on the button and select your preferred settings for file copying.

  • Page 81: Copy To Application

    Copy To Application The Copy To Application button allows you to open the files from the specific application after copying to the folder of the application. To change the folder settings, right-click on the button and select your preferred settings for file copying. In the Copy folder section the default settings are Create a new folder based on the PCC files Date or Month, and Date.

  • Page 82: Copy

    COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button.

  • Page 83

    Before finishing the Copy button configuration, you must set the Printer Name. Then click the Print options button to display the printer driver settings. The Print options screen will vary depending upon which model printer you have selected. In the printer driver settings window you can choose advanced settings for printing.

  • Page 84: Send

    PC-FAX This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software.

  • Page 85

    Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 5-19.) When the machine is connected to the network, you cannot use this function.

  • Page 86: Address Book

    Address Book The Address Book button allows you to configure add/amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 5-7.) Setup By clicking the Setup button, you can configure the user settings used by the PC-FAX application.

  • Page 87: Remote Setup (not Available For Mfc-210c)

    DEVICE SETTING In this section you can configure the machine settings or check the ink levels by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup (not available for MFC-210C) The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.

  • Page 88: Quick-dial (not Available For Mfc-210c)

    Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your PC to the machine. Ink Level The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.

  • Page 89: For Windows

    Using MFC Remote Setup ® (For Windows MFC Remote Setup (not available for MFC-210C) The MFC Remote Setup application enables you to configure many ® MFC settings from a Windows application. When you access this application, the settings on your machine will be downloaded to your PC and displayed on your computer screen.

  • Page 90

    OK button When you click OK, the process of uploading the data to the machine begins. The MFC Remote Setup program is closed if an error message is displayed, enter the correct data again and then click Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the machine.

  • Page 91: Using Brother Pc-fax Software (for Windows ® )

    Using Brother PC-FAX software ® (For Windows PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.

  • Page 92: Setting Up User Information

    Setting up user information You can access the User Information from the FAX Sending dialog box by clicking (See Sending a file as a PC-FAX using the Facsimile style user interface on page 5-16.) From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup.

  • Page 93: Sending Setup

    Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style.

  • Page 94: User Interface

    User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style 5 - 4 USING BROTHER PC-FAX SOFTWARE...

  • Page 95: Address Book

    Address Book If Outlook Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook Express from the Address Book tab. For the Address book file, you must enter the path and file name of the database file which contains the address book information.

  • Page 96

    Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: Click the Speed-Dial button you want to program.

  • Page 97: Brother Address Book

    Brother Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book. The Brother Address Book dialog box will appear: USING BROTHER PC-FAX SOFTWARE 5 - 7...

  • Page 98: Setting Up A Member In The Address Book

    Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: In the Member Setup dialog box, type the Member’s information.

  • Page 99: Setting Up A Group For Broadcasting

    Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: Type the name of the new Group in the Group Name field.

  • Page 100: Editing Member Information

    Editing Member information Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group Select the Member or Group you want to delete. Click the delete icon.

  • Page 101

    If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. Type the name of the file, and then select Save. USING BROTHER PC-FAX SOFTWARE 5 - 11...

  • Page 102: Importing To The Address Book

    Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text. —OR—...

  • Page 103

    Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). USING BROTHER PC-FAX SOFTWARE 5 - 13...

  • Page 104: Setting Up A Cover Page

    Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 5 - 14 USING BROTHER PC-FAX SOFTWARE...

  • Page 105: Entering Cover Page Information

    Entering Cover Page Information If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use.

  • Page 106: Sending A File As A Pc-fax Using The Facsimile Style User Interface

    Sending a file as a PC-FAX using the Facsimile style user interface Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 5-3.

  • Page 107: Redial

    Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake, click Clear to delete all the entries.

  • Page 108

    Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 5-3. In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button.

  • Page 109: Running Pc-fax Receiving

    Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) The PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting. Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive from the menu on the machine.

  • Page 110: Viewing New Pc-fax Messages

    In Save file to, use the Browse button if you want to change the path where PC-FAX files will be saved. In File Format, select .tif or .max for the format the received document will be saved in. The default format is .tif. If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path of the wave file.

  • Page 111: For Usb Cable Users

    Using the PhotoCapture ™ Center from your PC ® (For Windows (not available for MFC-5440CN and MFC-3240C) Do NOT start your computer with your media cards inserted into the media drive of the machine. You could lose your data or damage the card.

  • Page 112

    You can edit the file and save it to another drive on your PC. When you take out a media card, do the following to prevent damage to the media card: In the My Computer window, right-click the removable disk icon and select Eject from the Context menu.

  • Page 113: For Network Cable Users

    For Network cable users ® ® ® Insert a SmartMedia , CompactFlash , Memory Stick ™ ™ SecureDigital or xD-Picture Card into your machine. If more than two media cards are inserted at the same time, the ™ PhotoCapture Center will read only the card that was put in first.

  • Page 114

    ™ While the machine is printing from the PhotoCapture Center ™ your PC cannot access the PhotoCapture Center for any other operation. ® MagicGate Memory Stick can be used, but any music data that is stored on the stick can not be read. ™...

  • Page 115: Network License

    Network Scanning (not available for MFC-3240C and MFC-210C) To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address. You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.) Max.

  • Page 116: Registering Your Pc With The Machine

    Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see Quick Setup Guide), follow the steps below. ® For Windows From the Start menu, select Control Panel, Printers and Other Hardware, Scanners and Cameras (or Control Panel, Scanners and Cameras).

  • Page 117

    Click the Network Setting tab in the dialog box and select a method to specify the machine as a Network scanner for your PC. Specify your machine by address Enter the IP address of the machine in the IP Address field. Click Apply and then OK.

  • Page 118

    Click the Scan To Button tab in the dialog box and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. If you are using the optional wireless print/scan server NC-2200w, the above window will not appear.

  • Page 119: Using The Scan Key

    Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient.

  • Page 120: Scan To Image

    Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 3-6.) For Network Scanning the ControlCenter2.0 selections are used only for configuring the Scan button.

  • Page 121

    Scan to OCR When you select Scan to OCR your document will be scanned and sent directly to the PC you designated on your network. The ® ® ControlCenter2.0 will activate ScanSoft OmniPage OCR and convert your document into text for viewing and editing from a word processing application on the designated PC.

  • Page 122: Scan To File

    Scan to File When you select Scan to File you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the ControlCenter2.0 on the designated PC.

  • Page 123: Using Your Machine With A Macintosh ®

    Using your machine with a ® Macintosh ® Setting up your USB-equipped Apple ® Macintosh ® Before you can connect the machine to your Macintosh , you must buy a USB cable that is not longer than 6 feet (2 metres). Do not connect the machine to a USB port on a keyboard or a non-powered USB hub.

  • Page 124: Quality

    Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Quality The quality selection allows you to choose the print resolution you want for your document.

  • Page 125

    ■ Fast Normal: 600 x 300 dpi. Better print quality than Fast mode and faster print speed than Normal. ■ Fast: 600 x 150 dpi. The fastest print mode and the lowest ink consumption. Use this mode to print large volume documents or a document for proofing.

  • Page 126: Choosing Page Setup Options

    Using the Brother printer driver with ® ® ® your Apple Macintosh (Mac OS Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-XXXX (Where XXXX is your model name) is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.

  • Page 127: Choosing Printing Options

    Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can change Quality, Media Type, Color/Grayscale, Paper Thickness, Bi-Directional Printing and Enhance Normal Printing settings. See Resolution in Specifications of the User’s Guide. ®...

  • Page 128

    Using the Brother printer driver with ® ® your Apple Macintosh ® (Mac OS 8.6-9.2) To select a Printer: Open the Chooser from the Apple menu. Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.

  • Page 129

    ® ® From application software such as Presto! PageManager click the File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type or Color/Grayscale, select your settings before clicking Print. Click the Option or Settings button to change Image Type and other Printing Options.

  • Page 130: Sending A Fax From Your Macintosh ® Application

    ® Sending a fax from your Macintosh application ® For Mac OS X users ® You can send a fax directly from a Macintosh application. ® Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: Select Send Fax from the pull-down menu.

  • Page 131

    Select Facsimile from the Output pull-down menu. To address the fax, type a fax number in the Input Fax Number box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.

  • Page 132

    ® Drag a vCard from the Mac OS X Address Book application You can address the fax number using a vCard (an electronic ® business card) from Mac OS application to the destination fax number field. Click Address Book button. ®...

  • Page 133

    The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the ® Mac OS X Address Book for the selected category will be ®...

  • Page 134

    From the Output pull-down menu, select Facsimile. When Facsimile is selected, the top button changes to Send Fax and the Address button will be available. Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them.

  • Page 135

    To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. To select and only send certain pages of the document, click OK to go to the Print dialog box. If you click Send Fax without addressing your fax, the following error message will appear: Click OK to go to the Send Fax dialog box.

  • Page 136: Accessing The Scanner

    ® Scanning from a Macintosh ® (not available for Mac OS 8.6) The Brother machine software includes a TWAIN Scanner driver for ® ® Macintosh . You can use this Macintosh TWAIN Scanner driver with any applications that support the TWAIN specifications. If you want to scan from the machine on a network, select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities.

  • Page 137: Scanning An Image Into Your Macintosh ®

    ® Scanning an image into your Macintosh You can scan a whole page —OR— scan a portion after pre-scanning the document. Scanning a whole page Load your document in the ADF. If your model is a flatbed type, you can also place your document on the scanner glass.

  • Page 138: Pre-scanning An Image

    Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.

  • Page 139: Image

    Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. Resolution Black & White / 8 bit color True Gray / Gray 24 bit color (Error Diffusion)

  • Page 140

    Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents that have photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots.

  • Page 141: Scanning Area

    Scanning Area Set the Size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8.5 x 11 in ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■...

  • Page 142: Adjusting The Image

    Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image.

  • Page 143: Highlights

    ® ® Using Presto! PageManager ® ® Presto! PageManager is application software for managing the documents in your computer. Since it is compatible with most image ® ® editors and word processing programs, Presto! PageManager gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail and files and read ®...

  • Page 144: Technical Support

    ® ® System requirements for Presto! PageManager ■ PowerPC processor ■ System 8.6-9.X, 10.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■...

  • Page 145

    Fax: 49(0)2451/409642 E-mail Address: newsoft@softbay.de URL: http://de.newsoft.eu.com/ [UK] Company name: Guildsoft Ltd Postal Address: Not Open Telephone: 44-01752-201148 Fax: 44-01752-894833 E-mail Address: Tech@guildsoft.co.uk URL: http://uk.newsoft.eu.com/ [France] Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co.

  • Page 146

    Using the ControlCenter2.0 ® (For Mac OS X 10.2.4 or greater) The functions that can be used in the ControlCenter2.0 may vary depending upon the model. The ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications.

  • Page 147: How To Turn Off The Autoload Feature In Controlcenter2.0

    How to turn off the AutoLoad feature in ControlCenter2.0 The icon will appear on the menu bar. To open the ControlCenter2.0 window, click on the icon and select Open. If you do not want the ControlCenter2.0 to run automatically each time the computer is started;...

  • Page 148: Custom Scan

    SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select ®...

  • Page 149: Device Settings

    COPY COPY — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers.

  • Page 150: Image (example: Apple Preview)

    SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Apple PreView) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button.

  • Page 151

    To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and select your preferred application by clicking the Browse button.

  • Page 152: Ocr (word Processing Program)

    OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button.

  • Page 153: E-mail

    E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button.

  • Page 154: File Attachments

    File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif)

  • Page 155: File

    File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button.

  • Page 156: Custom Scan

    CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, click on the button with holding down the Ctrl key, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

  • Page 157: Scan To Image:

    Customizing a user-defined button To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to a 30 character name in the Name for Custom field.

  • Page 158: Scan To Ocr:

    Scan to OCR: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and...

  • Page 159: Scan To E-mail:

    Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.

  • Page 160: Scan To File:

    Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.

  • Page 161: Copy

    COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key.

  • Page 162

    Before finishing the Copy button configuration, you must set the Printer Name. Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open. You must configure each of the copy buttons before they can be used.

  • Page 163: Device Settings

    DEVICE SETTINGS In this section you can configure the machine settings or check the ink levels by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup (not available for MFC-210C) The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.

  • Page 164: Ink Level

    Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your computer. Ink Level The Ink Level button opens the Remote Setup Program’s Maintenance window, which displays the ink level for each cartridge.

  • Page 165

    MFC Remote Setup ® (Mac OS X 10.2.4 or greater) (not available for MFC-210C) The MFC Remote Setup application enables you to configure many ® MFC settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded ®...

  • Page 166

    Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print.

  • Page 167

    ™ Using the PhotoCapture Center from ® a Macintosh (not available for MFC-3240C and MFC-5440CN) You can access the Media Card inserted into the machine from a ® Macintosh ® For Mac OS 8.6 only You have to download “USB Mass Storage Support 1.3.5” ®...

  • Page 168

    Quit all applications that are running stored data on the media card and drag the Removable Disk icon onto Trash before you remove the media card from the machine. ™ The PhotoCapture Center will only read one card at a time so do not insert more than one media card at a time.

  • Page 169

    Index ® ® ControlCenter2.0 ....3-1 PaperPort (Windows ® ControlCenter2.0 for and OmniPage OCR ..2-12 Macintosh ......8-24 exporting ......2-30 importing ......2-29 ™ PhotoCapture Center ® ® Macintosh (Mac OS Drivers ® ........8-45 Macintosh ® Windows ......6-1 printer .....8-4, 8-6 Print TWAIN ......

  • Page 170

    ® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend...

Comments to this Manuals

Symbols: 0
Latest comments: