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Opex AS7200 User Manual

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February 26, 2016
AS7200 User Manual
Document Revision 16-01
®
© 2016 OPEX
Corporation
All rights reserved. This publication is made available solely for use by the OPEX Service Organization. The infor-
®
mation contained herein is proprietary, confidential and copyrighted by OPEX
Corporation. Copying, duplicating,
selling, or otherwise distributing any part of this publication or the information contained herein without the express
®
written consent of OPEX
Corporation is strictly forbidden.

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Summary of Contents for Opex AS7200

  • Page 1 Document Revision 16-01 ® © 2016 OPEX Corporation All rights reserved. This publication is made available solely for use by the OPEX Service Organization. The infor- ® mation contained herein is proprietary, confidential and copyrighted by OPEX Corporation. Copying, duplicating, selling, or otherwise distributing any part of this publication or the information contained herein without the express ®...

  • Page 2: Document History

    If you find errors, inaccuracies, or any other issues or concerns with this document, please contact the OPEX Technical Writers via email at: GroupTechwriters@opex.com AS7200 User Manual (OPEX part no. #5068900)

  • Page 3: From The President Of Opex Corporation

    Thank you for taking the time to familiarize yourself with the contents of this man- ual. We trust that you will find using the AS7200 scanner an enjoyable and produc- tive experience and a welcome addition to your workday.

  • Page 4: Table Of Contents

    Table of Contents Document History ....................2 From the President of OPEX Corporation ............3 Table of Contents ....................4 Chapter 1 Introduction Overview ......................9 AS7200 specifications ................... 10 About this manual ..................10 How the AS7200 Works ..................10 Software ......................
  • Page 5 Contact image sensor ................... 60 Chapter 4 Statistics AS7200 Statistics ....................64 Creating statistic reports ................64 General Information statistics ............... 68 Overall System Performance Measures statistics ........69 Performance Details statistics ............... 70 Chapter G Glossary AS7200 User Manual - OPEX Corporation...
  • Page 6 AS7200 User Manual - OPEX Corporation...

  • Page 7: Introduction

    AS7200 specifications......10 How the AS7200 Works ......10 About this manual .
  • Page 8 Sort bins Touchscreen PC monitor Printer PC controller Model 72 Rapid Extraction Desk (optional) In-line recognition: MCR, OCR, BCR, OMR, thickness detect Drop feeder Introduction AS7200 User Manual - OPEX Corporation...

  • Page 9: Overview

    Overview The AS7200 is a high-speed, color scanner that serves to reduce the costs and time involved in processing documents. By scanning paper documents and converting them into electronic files, the AS7200 makes processing mail and other paper documents as simple as pressing a few buttons. In just one step, the AS7200 can identify, prepare, capture, orient, read, create an audit trail, and sort documents.

  • Page 10: As7200 Specifications

    3' all around About this manual The purpose of this manual is to instruct operators of the AS7200 in how to use the scanner to perform tasks. For more information on how to set up jobs, page types, audit trails and other functions of the machine, consult either the “AS7200 CertainScan - Standard Scanning”...

  • Page 11: Jobs

    This is the main interface with the machine. Jobs A job is a collection of parameters the AS7200 use for scanning documents. The jobs you set up allow you to process documents in a similar manner from run to run.

  • Page 12: Page Types

    This is how the system identifies each document scanned into the system. The system then collects the appropriate data from the document and sorts it according to the current job parameters. Introduction AS7200 User Manual - OPEX Corporation...

  • Page 13: Operating The System

    Running Jobs ....... . 20 Clearing Paper Jams ......50 AS7200 User Manual...

  • Page 14: Overview

    AS7200. Refer to Chapter 1 for safety precautions, user interface information, and how to run the machine. Note: This manual describes operation of the AS7200 scanner. If you have a Model 72, Model 51 or Model 60 Rapid Extraction Desk installed, refer to the RED Operator Guide before proceeding with this manual.

  • Page 15: Ergonomics

    AS7200. Follow the directions for using and adjusting your chair and scanner. Using improper procedure can result in a potentially serious injury. The AS7200 scanner has been designed for safe operation by over 95% of the user population. Operation by individuals with limited reach capability or who cannot follow the suggestions listed should be avoided or limited in duration.

  • Page 16: Main Controls And System Components

    The main power switch is located on the electrical box under the stacker bins as shown in Figure 1. This is the main “on/off” switch for the AS7200 system. For more info on turning the AS7200 system on and off, see page 18.
  • Page 17 Audit trail AS7200i with Model 72 printers Rapid Extraction Desk Stacker bypass Main power switch (see inset) PC/UPS Trash bin Conveyor Main power switch Figure 1: Main controls and components Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 18: Getting Started

    3 Log in to Windows with your Windows/network user name and password. If your AS7200 is not connected to a network, you may not have to log in to Windows first. Proceed to step 4.

  • Page 19: Navigating The As7200 Certainscan Software

    Note: If you do not have your own user account, ask your AS7200 Adminis- trator for assistance. Figure 2: Login screen 5 Enter your password via the on-screen keyboard or computer keyboard. Press OK. Navigating the AS7200 CertainScan software Use the CertainScan software to select jobs and process documents on the AS7200 system.

  • Page 20: Running Jobs

    This section will give you a general outline of how to use the CertainScan software to process documents. Select a job: 1 Select M in the menu bar. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 21 Note: Depending on how the job is set up, the Batch Information screen may appear. Use the Batch Information screen to select a “received” date, a “processed” date, and the type of batch you want to run. Figure 5: Batch information screen Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 22: Using The Run Screen

    The Run screen will appear after you select a job. This is the main screen you will use for scanning documents. View tabs Scroll thumbnails View snippets Thumbnails Preview window Information window Page types Run buttons Rotate image buttons Figure 6: Run screen Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 23 (R ) are enabled. ESCAN ATCH the machine. This does not end the current batch or transac- tion. the current batch. LOSE the current job and close the Run screen. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 24 The transaction view groups thumbnails by transaction. All of the pieces in a transaction are displayed in a single row from left to right in the order they were scanned. One thumbnail is displayed for each piece. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 25 The sequence view displays all of the pieces in the order they were scanned from left to right. A new row will start after the fifth piece. Bin view The bin view arranges the thumbnails by the bin they were sorted to. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 26 The dual transaction view shows 2 thumbnails for each piece, grouped by transaction. The first row will show one snippet; the following row will show the other. Transaction 3 Transaction 4 Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 27 The P tab (not shown) provides information on the status of the ink RINTER jet audit trail printers. Check the printer tab if audit trails are not printing correctly. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 28 Preview window by selecting its thumbnail. Touch the image in the Preview window to open the Zoom screen, where you can enlarge or reduce the image and view any associated snippets. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 29 Make this image the D for this page type. EFAULT View any S associated with the image. The snippets the NIPPETS system captures are set up in the Page Type Parameters. the Zoom window. LOSE Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 30 Press Snippet 1 to view the entire front image of the check Press Snippet 2 to view the entire back image of the check Press Snippet 3 to view the CAR region Figure 8: Viewing snippets Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 31: Scanning Documents

    It should also be noted that enough space gap should be allotted between documents. At least ½ inch between documents will provide for proper image capture. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 32 2 degrees, then the system will jam for “too skewed.” If it jams for 5 degrees or more, then the MICR section should be checked and documents remove. To scan documents into the system: 1 Press G on the Run screen. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 33 Drop documents here Figure 9: Ideal drop area The AS7200 will scan the document and place a thumbnail of the image in the transaction window. A large image of the document will appear in the Preview window. In this example, the system recognizes 8.5 × 11 sheets of paper as belonging to the “Portrait”...
  • Page 34 4 Place an envelope onto the conveyor. The system will recognize the document as an envelope. In this example, an envelope is set up as the transaction boundary and ends the current transaction. Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 35 The next document scanned (in this example, another check) will start a new transaction. New transaction 5 Continue to place your documents onto the conveyor. The AS7200 will scan and sort the documents depending on the current job’s settings. Note: Unfold any folded pages so they lay flat on the conveyor. Folded pages will not be scanned correctly and may jam the system.
  • Page 36 The documents do not have to be perfectly aligned as long as the lead sheet is the top sheet. Review these techniques with your AS7200 Administrator or your OPEX Technician or Sales Engineer.
  • Page 37 • To scan thicker documents, such as envelopes that would not match the profile of a regular envelope, first press the override feed control button. This will disable the scanner’s ultrasonic multifeed detector and allow the thick piece into the system. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 38: Assigning A Page Type

    A red box around a page type button indicates that the lock is in place. Figure 12: “Locked” page type button Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 39 For example, if you are scanning cash and you have the 1-dollar bill set up as the default, all the cash you scan will be classified as 1-dollar bills unless you assign another sub-type as described. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 40: Adjusting Image Quality

    DJUST Adjust All/ in the current job, or A to make the adjustments only DJUST Adjust One to the next document scanned. Defaults Return to the default capture parameters. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 41: Rescanning Documents

    , you can also LLOW ELETE ELETE ATCH choose a document thumbnail and delete all the documents scanned after the selected document. When the D button is pressed, the Confirm ELETE Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 42: Voiding Documents And Transactions

    Note: The V buttons will only be present if activated for the current job. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 43: Starting A New Batch

    • Scan a batch ticket. If the New Batch Mode parameter is set to Auto, scanning a batch ticket will start a new batch. Note: The N button will only be available if activated for the current ATCH job. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 44: Ending The Job

    Figure 16: Batch Editor 2 Click the O button. 3 Navigate to the directory on your network where your batches are saved (see your AS7200 Administrator). The batches are saved in folders by their Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 45 Figure 18: Viewing the batch When voiding documents and transactions in the Batch Editor, check the button (shown in Figure 18) to mark the images in the resulting OIDS batch file as void. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 46: Idassist

    CertainScan, and that only an operator with a ManagerLevel account or an OPEX technician can fix the problem. Consult your AS7200 Administrator if you receive this error message. IdAssist The IdAssist Document Tracking System provides an additional method for identifying and/or taking action on documents.
  • Page 47 Note: When using the Page Sub-Type Select IdAssist function, you must select the sub-type before the document enters the scanner. If a page sub-type is not selected, the document will be assigned the default page Operating the System AS7200 User Manual - OPEX Corporation...
  • Page 48 If no default page sub-type has been assigned, the document will be rejected. Drop documents here to trigger IdAssist IdAssist LED/sensor Figure 19: Triggering IdAssist Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 49: Keyassist

    90 degrees clockwise rotates the piece 180 degrees flips the front and back images (if the page type is set up to scan front and back images) Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 50: Clearing Paper Jams

    To close the scanner cover, push the cover back down and press down on the latch to secure the lid. Note: Close the scanner cover gently. Slamming the cover down can damage the image sensors. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 51: Transport Area

    To close the stacker transport cover, hold onto the latch and gently pull the cover closed. When the cover reaches the closed position, rotate the latch clockwise until you hear the lock snap into place. Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 52: Clearing The Bins

    When removing the paper from the output bins, pull the piece from the side of the bins. The trays have been designed to allow access to the smallest of pages in the bins. Figure 22: Clearing the output bins Operating the System AS7200 User Manual - OPEX Corporation...

  • Page 53: Operational Maintenance

    Feed assembly ......59 Contact image sensor ......60 AS7200 User Manual...

  • Page 54: Calibrating The Touchscreen Monitor

    Calibrating the Touchscreen Monitor The monitor is calibrated for its touch sensitivity before it leaves OPEX. However, you may need to recalibrate, especially if it is in use for an extended period of time. To calibrate the monitor: 1 From the Windows desktop, double-click on the touch screen icon to open the monitor control panel.
  • Page 55 Please do not use fingers, pens, pencils, etc. 5 When calibration is complete, log in to CertainScan and test the touchscreen controls to ensure they are working properly. Operational Maintenance AS7200 User Manual - OPEX Corporation...

  • Page 56: Removing/Replacing The Printer Cartridge

    When you install a new printer cartridge, first check the expiration date of the new cartridge you plan to use. The AS7200 printer cartridges in sealed containers have a shelf life of two years from the date of manufacture.

  • Page 57: Cleaning The System

    Cleaning the System When properly maintained, the AS7200 will continue to operate efficiently and smoothly. However, over time, dust and dirt buildup can degrade the performance, resulting in problems such as skewing, double feeds, document hesitation and damage.

  • Page 58: Conveyor And Transport Assemblies

    Figure 23: Transport area and stacker bins 3 Vacuum dust and debris from the stacker bins. 4 Vacuum dust and debris from the conveyor rollers. Operational Maintenance AS7200 User Manual - OPEX Corporation...

  • Page 59: Feed Assembly

    Black lines on the image can be caused by dirt (toner, ink, white out, glue, etc.) transferred from the paper to the rollers and feeder (belts and pad). Clean the feed mechanisms on a weekly basis. Feed tires Operational Maintenance AS7200 User Manual - OPEX Corporation...

  • Page 60: Contact Image Sensor

    Wipe the glass clean and the line should not appear on the image when the piece is scanned again. Be sure to clean the top camera glass if the line appears on the front side of the image. Operational Maintenance AS7200 User Manual - OPEX Corporation...
  • Page 61 (the recommended glass cleaner) to a lint-free rag and wipe the imager glass top (front camera) and bottom (back camera). The top camera (not viewable in this picture) is on the underside of the cover directly above the bottom camera. Operational Maintenance AS7200 User Manual - OPEX Corporation...
  • Page 62 Operational Maintenance AS7200 User Manual - OPEX Corporation...
  • Page 63 Statistics AS7200 Statistics ......64 Creating statistic reports ..... . . 64 General Information statistics .

  • Page 64: As7200 Statistics

    Statistics Reports Criteria window. The Individual Report and the Summary Report are very similar. Both have the following sections: • General Information • Overall System Performance Measures • Performance Details Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 65 - Date - set the start and end date for the report. In Figure 25, the Summary report was run for a single day, but virtually any range can be selected. Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 66 - to generate a statistics report sorted by job name(s) - to generate a statistics report sorted by Operator name(s) PERATORS - Check the box to exclude jobs run by the OPEX Technician in your report. 5 Click the Test M...
  • Page 67 > C > S > S ARAMS ONFIG TATISTICS ETTINGS TAT- parameter. XPORT ILENAME (red stop sign) - click to close the Statistics Report window. XIT BUTTON Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...

  • Page 68: General Information Statistics

    (Summary Report only) Lists the number of jobs included in Included the report. (Summary Report only) Lists the number of jobs that ended Jobs Ended in the specified time window. Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...

  • Page 69: Overall System Performance Measures Statistics

    Number of pieces processed by the AS7200. The formula for Reference the Reference Output Rate is: Output Rate Output * 7200 Reference Output Rate Run Time (seconds) + (Jams * Ref. Jam Clear Time (seconds)) Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...

  • Page 70: Performance Details Statistics

    Results when an image is longer than the maximum Length Too Long allowable image size of the system or when outsorting is set to reject an image longer than a defined length. Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 71 Results when a piece is identified as something other Envelope than an envelope when the system is expecting an Expected envelope. Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 72 ScanLink Plug-in Results when the ScanLink plug-in has requested that Requested a the piece be rejected. Reject Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 73 "Stop Machines for Rejects" is set to Jamsorts something other than 'No' until the reject is cleared. All input pieces immediately following a jam until the jam is cleared. Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 74 5 gate sensor but it has not within the Sensor Missing time period that we are expecting it. Feed Entry Multifeed Sensor The Feed Entry MultiFeed Sensor is blocked. Blocked Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 75 Above Maximum Piece Thickness Results when the thickness sensor runout is greater than Sensor Runout the maximum runout defined in the machine parameters. Problem Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 76 MFD Skew Angle Exceeded Sensor The MFD Skew Angle Exceeded Sensor is blocked. Blocked MFD Skew Damage The MFD Skew Damage Exceeded Sensor is blocked. Exceeded Sensor Blocked Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 77 Detected Pre Crush Roller The Pre Crush Roller Sensor is blocked. Sensor Blocked Feed Entry RX Present Sensor The Feed Entry RX Present Sensor is blocked. Blocked Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 78 Bin 4 Gate Results when the bin 4 gate sensor is blocked by Sensor Blocked something when the system is attempting to start up. Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 79 Results when the ScanLink Plug-in has requested a Requested a stoppage. Stoppage Results when a piece is detected to be too skewed to Too Skewed pass through the system safely. Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 80 Statistics AS7200 User Manual - OPEX Corporation use only - not for distribution...
  • Page 81 Glossary AS7200 User Manual...
  • Page 82 When you run documents through CertainScan within a barcode whose value is the AS7200, you must specify which based on other characters within the job to run. Jobs allow you to process data string. It is used to perform a...
  • Page 83 Customers often use Julian dates to profile of a personal check. When keep track of late payments. you run a personal check, the AS7200 recognizes it as a “Check” MICR Magnetic Ink Character Recog- page type, and processes the nition. Used by the scanner to read...
  • Page 84 Transaction Sorting A term used to indicate jobs in which prior documents within a transaction determine the sorting of later documents. User The person running the machine. Glossary AS7200 User Manual - OPEX Corporation...

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