Brother MFC-640CW User Manual
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Brother MFC-640CW User Manual

Brother MFC-640CW User Manual

Brother printer/fax/scanner/copier user's guide mfc-640cw
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USER 'S GUIDE
MFC-640CW

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  • Page 1 USER ’S GUIDE MFC-640CW...
  • Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2005 Brother Industries, Ltd.

  • Page 3: Compilation And Publication Notice

    FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

  • Page 5: Safety Precautions

    Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
  • Page 6 WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

  • Page 7: Choosing A Location

    Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. Caution ■...

  • Page 8: Quick Reference Guide

    Quick Reference Guide Sending faxes Automatic Transmission If it is not illuminated in green, press Load your document. Enter the fax number using Speed-Dial, Search or the dial pad. Mono Start Press Colour Start Storing numbers Storing Speed-Dial numbers Menu/Set Press Using the dial pad, enter a two-digit Speed-Dial...
  • Page 9 Dialling operations Speed-Dialling If it is not illuminated in green, press Load your document. Search/Speed Dial Press press , and then press the two-digit Speed-Dial number. Mono Start Press Colour Start Using Search If it is not illuminated in green, press Load your document.
  • Page 10 User’s Guide that is on the CD-ROM. To view Documentation (For Windows From the Start menu, select Brother, MFL Pro Suite MFC-640CW from the Programs Group, and then select User’s Guide. —OR—...
  • Page 11 Click the documentation you want to read. ■ Quick Setup Guide: Setup and Software Installation Instructions ■ User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide ■ ® PaperPort User’s Guide: Document Management Software How to find Scanning instructions There are several ways you can scan documents.
  • Page 12 Quick Setup Guide. For more information, or if your access point supports SecureEasySetup please see the Network User’s Guide. ® . Insert the Brother CD-ROM labelled (Mac OS ® X 10.2.4 or greater) ®...

  • Page 13: Table Of Contents

    Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Control panel overview ... 1-2 Power Save mode ... 1-4 Receiving faxes in Power Save mode ... 1-5 Load documents ...
  • Page 14 Setting the Beeper Volume... 2-6 Setting the Speaker Volume ... 2-7 Turning on Automatic Daylight Savings Time... 2-8 Setting the LCD Contrast... 2-8 Setup Send ...3-1 How to enter Fax mode ... 3-1 How to dial ... 3-1 Manual dialling... 3-1 Speed-Dialling ...
  • Page 15 Setup Receive ... 4-1 Basic receiving operations... 4-1 Choosing the Receive Mode ... 4-1 To select or change your Receive Mode ... 4-2 Setting the Ring Delay... 4-3 Setting Toll Saver (TAD mode)... 4-4 Setting the F/T Ring Time (Fax/Tel mode only)... 4-5 Setting the Fax/Tel Announcement ...
  • Page 16 Setting your Remote Access Code... 6-5 Remote Retrieval ... 6-6 Using your Remote Access Code... 6-6 Remote commands... 6-7 Retrieving fax messages ... 6-9 Changing your Fax Forwarding number ... 6-9 TAD (Telephone Answering Device) ... 7-1 TAD mode... 7-1 Setting up the TAD ...
  • Page 17 Setting paper type ... 9-7 Setting paper size... 9-8 Adjusting brightness ... 9-8 Sorting copies using the ADF... 9-9 Making N in 1 copies or a poster (Page Layout) ... 9-10 Changing the default copy settings ... 9-13 Increasing copy speed or quality ... 9-13 Adjusting brightness ...
  • Page 18 Troubleshooting and routine maintenance ... 13-1 Troubleshooting ... 13-1 Error messages ... 13-1 Document jams... 13-5 Document is jammed in the top of the ADF unit... 13-5 Document is jammed inside the ADF unit ... 13-5 Printer jam or paper jam ... 13-6 Paper is jammed inside the paper tray ...
  • Page 19 Sequence ...A-6 Connections ...A-7 Recording outgoing message (OGM) on an external TAD ...A-8 Using extension telephones (For U.K. only) ...A-9 Multi-line connections (PBX) ...A-11 If you are installing the machine to work with a PBX ...A-11 Custom features on your phone line...A-11 Appendix B ...

  • Page 20: Introduction

    Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide.

  • Page 21: Control Panel Overview

    Control panel overview TAD keys On/Off Lets you activate the TAD (Telephone Answering Device) and will blink if you have new messages. Play/Record Lets you listen to voice messages stored in memory. Also, lets you record telephone calls. Erase Lets you delete voice messages, all fax messages or all messages.
  • Page 22 Copy Options You can quickly and easily select temporary settings for copying. Fax Resolution Adjusts the resolution when you send a fax. Mono Start Lets you start sending faxes or make copies in black and white. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).

  • Page 23: Power Save Mode

    Power Save mode When the machine is idle, you can put the machine into Power Save Power Save by pressing the machine will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-5.

  • Page 24: Receiving Faxes In Power Save Mode

    Receiving faxes in Power Save mode You can customize the machine’s mode is Fax Receive:On, so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off.

  • Page 25: Load Documents

    Load documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass. Using the automatic document feeder (ADF) The ADF can hold up to 10 pages and feeds each sheet individually. Use standard (80 g/m putting them in the ADF.
  • Page 26 Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap. DO NOT pull on the document while it is feeding.

  • Page 27: Using The Scanner Glass

    Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to 216 mm wide and 297 mm long. To use the scanner glass, the ADF must be empty. Lift the document cover.

  • Page 28: About Paper

    The surface may not be completely dry and may stain your fingers. Recommended Paper To get the best print quality, we suggest using Brother paper. (See table below.) If Brother Paper is not available in your country, we recommend testing various papers before purchasing large quantities.

  • Page 29: Handling And Using Special Paper

    Handling and using special paper ■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. ■ The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side.
  • Page 30 1 - 11 INTRODUCTION...

  • Page 31: Paper Weight, Thickness And Capacity

    Paper weight, thickness and capacity Paper Type Cut Paper Plain Paper Inkjet Paper Glossy Paper Cards Photo Card Index Card Post Card Envelopes Transparencies * Up to 50 sheets for Legal size paper (80 g/m * Up to 100 sheets of 80 g/m Paper capacity of the output paper tray Output Paper Up to 25 sheets of 80 g/m...

  • Page 32: Printable Area

    Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 1Top Cut Sheet 3 mm (0 mm)* Envelopes 12 mm *1 When you set the Borderless feature to On.

  • Page 33: How To Load Paper, Envelopes And Post Cards

    How to load paper, envelopes and post cards To load paper or other media Pull the paper tray completely out of the machine and remove the output paper tray. Press and slide the paper side guide to fit the paper width. Paper Side Guide Pull out the paper support and unfold the paper support flap.
  • Page 34 Fan the stack of paper well to avoid paper jams and mis-feeds. Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark.

  • Page 35: To Load Envelopes

    To load envelopes ■ Use envelopes that weigh from 75 - 95 g/m ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.

  • Page 36: To Load Post Cards

    Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap.

  • Page 37: About Fax Machines

    Call Minder will stop your machine from receiving faxes. If you set Call Minder and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first.

  • Page 38: Fax Tones And Handshake

    Fax tones and handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Colour Start and they will continue for about 60 seconds after dialling.

  • Page 39: Ecm (Error Correction Mode)

    ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error.

  • Page 40: Getting Started

    Getting started Initial Setup Setting the Date and Time When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.

  • Page 41: Setting The Station Id

    Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence: ■...

  • Page 42: Setting The Phone Line Type

    Setting the Phone Line Type If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps. Menu/Set Press Press...

  • Page 43: General Setup

    General Setup Setting the Mode Timer The machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the machine takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode.

  • Page 44: Setting The Paper Type

    Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using. Menu/Set Press Press ▲ ▼ to select Plain, Inkjet, Glossy or Transparency. Menu/Set Press Stop/Exit Press The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine.

  • Page 45: Setting The Ring Volume

    Setting the Ring Volume You can turn the ring Off or you can select the ring volume level. Menu/Set Press Press to select Low, Med, High or Off. ▲ ▼ Menu/Set Press Stop/Exit Press —OR— You can adjust the ring volume when your machine is idle (not being used).

  • Page 46: Setting The Speaker Volume

    Setting the Speaker Volume You can adjust the speaker volume. Menu/Set Press Press to select Low, Med, High or Off. ▲ ▼ Menu/Set Press Stop/Exit Press —OR— In Fax mode , you can adjust the speaker volume by pressing Speaker Phone , and then selecting a speaker volume level.

  • Page 47: Turning On Automatic Daylight Savings Time

    Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct day and time in the Date/Time setting.

  • Page 48: Setup Send

    Setup Send How to enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax. How to dial You can dial in any of the following ways. Manual dialling Press all of the digits of the phone or fax number.

  • Page 49: Speed-Dialling

    Speed-Dialling Search/Speed Dial Press number. (See Storing Speed-Dial numbers on page 5-1.) If the LCD shows Not Registered when you enter the Speed-Dial number, a number has not been stored for it. Search You can search for names you have stored in the Speed-Dial Search/Speed Dial memory.

  • Page 50: How To Fax

    How to Fax Colour fax transmission Your machine can send a colour fax to machines that support this feature. However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

  • Page 51: Faxing From The Scanner Glass

    Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size. If it is not illuminated in green, press Load your document on the scanner glass. Dial the fax number.

  • Page 52: Automatic Transmission

    Automatic transmission This is the easiest way to send a fax. If it is not illuminated in green, press Load your document. Dial the fax number you want to call. (See How to dial on page 3-1.) Mono Start Press Manual transmission Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

  • Page 53: Basic Sending Operations

    Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. If it is not illuminated in green, press After each setting is accepted, the LCD will ask if you want to enter more settings: Press...

  • Page 54: Fax Resolution

    Fax Resolution Fax Resolution You can use the temporarily (for this fax only). In Fax mode Fax Resolution Menu/Set press —OR— You can change the default setting: If it is not illuminated in green, press Load your document. Menu/Set Press Press to select the resolution you want.

  • Page 55: Dual Access (Monochrome Only)

    Dual Access (Monochrome only) You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normally uses Dual Access. However, to send a colour fax, the machine will send the document in real time (even if Real Time TX is Off).

  • Page 56: Real Time Transmission

    Real Time Transmission When you are sending a fax, the machine will scan the document into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending. If the memory becomes full, the machine will send the document in real time (even if Real Time TX is set to Off).

  • Page 57: Checking Job Status

    Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) Menu/Set Press If you have more than one job waiting, press through the list. Stop/Exit Press Cancelling a fax in progress...

  • Page 58: Advanced Sending Operations

    Advanced sending operations Broadcasting (Monochrome only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Menu/Set Press between each of the numbers.

  • Page 59: Overseas Mode

    ■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 130 different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.

  • Page 60: Delayed Fax (Monochrome Only)

    Delayed Fax (Monochrome only) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. If it is not illuminated in green, press Load your document.

  • Page 61: Setup For Polled Transmit (Standard) (Monochrome Only)

    Cancelling a job menu setting. (See Cancelling a waiting job on page 3-10.) You can use Secure Polling only with another Brother fax machine. SETUP SEND 3 - 14...

  • Page 62: Memory Security

    Memory Security Memory Security lets you prevent unauthorized access to the machine. While Memory Security is On the following operations are available: ■ Receiving faxes into memory (limited by memory capacity) ■ Fax Forwarding (If Fax Forwarding was already On) ■...

  • Page 63: Setting Up The Password

    ■ If you have already set the password, you will not need to set it again. ■ If you forget the password, please contact your Brother dealer or Brother for assistance. Menu/Set Press Enter a 4-digit number for the password.

  • Page 64: Turning Memory Security Off

    Turning Memory Security off Menu/Set Press Enter the registered 4-digit password. Menu/Set Press Memory Security is automatically turned off. If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure Mode until the registered password is entered. Faxing letter size documents from the scanner glass When documents are letter size, you need to set Scan Glass Size to...

  • Page 65: Setup Receive

    Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. (See TAD mode on page 7-1 to set up the TAD:Msg Mgr mode.) How it works The machine Fax Only...

  • Page 66: To Select Or Change Your Receive Mode

    To select or change your Receive Mode If it is not illuminated in green, press Menu/Set Press Press to select Fax Only, ▲ ▼ Fax/Tel, or Manual. Menu/Set Press Stop/Exit Press Press and hold until it lights. 4 - 2 SETUP RECEIVE Current Receive Mode Fax : Fax Only F/T : Fax/Tel...

  • Page 67: Setting The Ring Delay

    Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and TAD:Msg Mgr modes. If you have extension phones on the same line as the machine or subscribe to the telephone company’s BT Call Sign service, keep the Ring Delay setting of 4.

  • Page 68: Setting Toll Saver (Tad Mode)

    Setting Toll Saver (TAD mode) When you set the toll saver feature, the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages. This way, when you call the machine for remote retrieval and let it ring three times, you know you have no messages and can hang up to avoid a toll charge.

  • Page 69: Setting The F/T Ring Time (Fax/Tel Mode Only)

    Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.

  • Page 70: Fax Detect

    Fax Detect When you use this feature, you don’t have to press Colour Start , or the Fax Receive Code fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone.

  • Page 71: Printing A Reduced Incoming Fax (Auto Reduction)

    Printing a reduced incoming fax (Auto Reduction) If you choose On, the machine automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting ( If it is not illuminated in green, press Menu/Set...

  • Page 72: Printing A Fax From The Memory

    Printing a fax from the memory If you have selected Fax Storage ( print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-2.) Menu/Set Press Mono Start Press Reception into memory (Monochrome only) As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed;...

  • Page 73: Polling

    Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

  • Page 74: Setup For Polling Receive With Secure Code

    Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. If it is not illuminated in green, press Menu/Set Press Press to select Secure. ▲ ▼ Menu/Set Press Enter a four-digit secure code.

  • Page 75: Sequential Polling

    Sequential Polling The machine can request documents from several fax machine in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed. If it is not illuminated in green, press Menu/Set Press Press to choose Standard, Secure or Timer.

  • Page 76: Quick-Dial Numbers And Dialling Options

    Quick-Dial numbers and dialling options Storing numbers for easy dialling You can set up your machine to do following types of easy dialling: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

  • Page 77: Changing Speed-Dial Numbers

    Changing Speed-Dial numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press to change the stored number.

  • Page 78: Setting Up Groups For Broadcasting

    Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys ( two-digit number, and fax number as a Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a Speed-Dial number.
  • Page 79 Use the dial pad and the chart on page B-14 to enter a name for the Group. Menu/Set Press (For example, type NEW CLIENTS). Stop/Exit Press You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Printing reports on page 8-3.) QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4...

  • Page 80: Dialling Options

    Dialling options For information on how to dial, see How to dial on page 3-1. Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.

  • Page 81: Pause

    Pause Redial/Pause Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause. Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below.

  • Page 82: Telephone (Voice) Operation

    Telephone (voice) operation You can use the machine to make voice telephone calls by dialling manually or by using Search or Speed-Dial memory. You can use the Speaker Phone handset or When you dial a Quick-Dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

  • Page 83: Answering Calls With The Speaker Phone

    Answering calls with the Speaker Phone When the machine rings, instead of lifting the handset, press Speaker Phone . Speak clearly, toward the microphone Speaker Phone the call, press If you have a bad telephone line connection, the other party might hear your voice echoed during the call.

  • Page 84: Remote Fax Options (Monochrome Only)

    Remote Fax Options (Monochrome only) Setting up Fax Forwarding When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you’ve programmed and forward the fax message. Menu/Set Press Press to select Fax Forward.

  • Page 85: Setting Fax Storage

    Setting Fax Storage If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. Menu/Set Press Press to select Fax Storage. ▲...

  • Page 86: Changing Your Pc

    Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details, see Brother PC-FAX software on page 6-1 in Software User’s Guide on the CD-ROM.)

  • Page 87: Turning Off Remote Fax Options

    Turning off Remote Fax Options Menu/Set Press Press ▲ ▼ to select Off. Menu/Set Press If you set the remote fax options to Off and received faxes are left in your machine’s memory, further LCD messages appear after Step 3. (See Changing Remote Fax Options) Stop/Exit Press...

  • Page 88: Setting Your Remote Access Code

    Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- Menu/Set Press Enter a three-digit code using numbers...

  • Page 89: Remote Retrieval

    Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone.

  • Page 90: Remote Commands

    Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by two short beeps and you must enter a remote command. Remote commands Playing Voice Messages 1 Repeat...
  • Page 91 Remote commands Change the Fax Forwarding or Fax Storage settings 1 OFF 2 Fax Forwarding 4 Fax Forwarding number 6 Fax Storage Retrieve a fax 2 Retrieve all faxes 3 Erase faxes from the memory Check the receiving status You can check whether your machine has 1 Document 2 Voice Change the Receive Mode...

  • Page 92: Retrieving Fax Messages

    Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a machine. Dial your machine. When your machine answers, immediately enter your Remote Access Code (3 digits followed by beep, you have messages. As soon as you hear two short beeps, use the dial pad to press 9 6 2 Wait for the long beep, and then use the dial pad to enter the...

  • Page 93: Tad (Telephone Answering Device)

    TAD (Telephone Answering Device) TAD mode TAD mode lets you store incoming voice messages. The machine can store up to 99 messages; however, the maximum number of messages the machine can store depends on how long each message is. The machine has a total of 29 minutes recording memory available, meaning that the shorter each message is, the more messages it can store.

  • Page 94: Recording Tad Outgoing Message

    Recording TAD Outgoing Message Recording the TAD Outgoing Message (TAD Message) is the first step you need to follow before you can turn on the TAD. Make sure your OGM is less than 20 seconds long. Menu/Set Press The LCD prompts you to choose an OGM. Press to select TAD Message (or F/T Message).

  • Page 95: Erasing Outgoing Message (Ogm)

    Erasing Outgoing Message (OGM) Menu/Set Press Press to select TAD Message (or F/T Message). ▲ ▼ Menu/Set Press Press to select Erase MSG. ▲ ▼ Menu/Set Press Press to erase the OGM. —OR— Press to exit without erasing. Stop/Exit Press Activating TAD mode Press and hold until it lights and the...

  • Page 96: Playing Voice Messages

    Playing voice messages Follow the steps below to listen to voice messages: Play/Record Press Adjust the Volume by pressing All messages are played in the order they were recorded. The LCD shows the number of the current message, and the total number of messages.

  • Page 97: Erasing Incoming Messages

    Erasing incoming messages You can erase voice messages individually, or all at once. To erase voice messages individually Play/Record Press The machine sounds a two-second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. To erase a specific message, press Erase immediately after the two...

  • Page 98: Setting Maximum Time For Incoming Messages

    Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. Menu/Set Press Press to select the maximum time setting for incoming ▲...

  • Page 99: Recording A Conversation

    To stop recording, press Record Fax/Tel Outgoing Announcement (F/T OGM) This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to Fax/Tel receive mode. Although callers hear your announcement, they cannot leave a message.

  • Page 100: Printing Reports

    Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Menu/Set Press —OR— Menu/Set Press Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax.

  • Page 101: Setting The Journal Period

    Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on the next page. The default setting is Every 50 Faxes.

  • Page 102: Printing Reports

    Printing reports Following reports are available: 1.XMIT Verify 2.Help List 3.Quick-Dial 4.Fax Journal 5.User Settings 6.Network Config How to print a report Menu/Set Press Press to select the report you want. ▲ ▼ Menu/Set Press —OR— Enter the number of the report you want to print. For example, press Mono Start Press...

  • Page 103: Making Copies

    Making copies Using the machine as a copier You can use your machine as a copier, making up to 99 copies at a time. Enter Copy mode Copy Before making copies, make sure that ) is illuminated Copy in green. If it is not, press ) to enter Copy mode.

  • Page 104: Making A Single Copy

    Making a single copy Copy Press Load your document. (See Load documents on page 1-6.) Mono Start Press To stop copying, press Making multiple copies Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 105: Using The Copy Options Key

    Using the Copy Options key When you want to quickly change the copy settings temporarily for the next copy, use the combinations. Copy Options key The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Setting the Mode Timer on page 2-4.) You can save the copy settings you use most often by setting them as default.

  • Page 106: Changing The Temporary Copy Settings

    Changing the temporary copy settings Copy Options Use the settings temporarily for the next copy. Press Menu Selections select Quality Enlarge/Reduce Paper Type Paper Size Brightness Stack/Sort Page Layout No. of Copies After you choose your settings by pressing shows Set temporarily. Mono Start Press settings.

  • Page 107: Increasing Copy Speed Or Quality

    Increasing copy speed or quality You can select the copy quality. The default setting is Normal. Recommended mode for ordinary printouts. Good Normal copy quality with adequate copy speed. Fast copy speed and lowest ink consumption. Use Fast FAST to save time (document to be proof-read, large documents or many copies).

  • Page 108: Enlarging Or Reducing The Image Copied

    Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Copy Options to select Enlarge/Reduce Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 109: Setting Paper Type

    Setting paper type If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 110: Setting Paper Size

    Setting paper size If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo Card (10(W) cm x 15(H) cm) paper. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 111: Sorting Copies Using The Adf

    Sorting copies using the ADF You can sort multiple copies. Pages will be sorted in the order 321, 321, 321, and so on. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 112: Making N In 1 Copies Or A Poster

    Making N in 1 copies or a poster (Page Layout) You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster.
  • Page 113 If you are using the scanner glass: After the machine scans the page, the LCD shows: Press to scan the next page. Put the next document on the scanner glass. Menu/Set Press Repeat Steps 8 and 9 for each page of the layout. After all the pages of the document have been scanned, press to end.
  • Page 114 Place each page face down in the direction and sequence shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. 9 - 12 MAKING COPIES...

  • Page 115: Changing The Default Copy Settings

    Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality Menu/Set Press Press to select Normal, Best or Fast. ▲...

  • Page 116: Adjusting Colour Saturation

    Adjusting colour saturation Colour saturation can only be changed through the default settings. Menu/Set Press Press to select Red, Green or Blue. ▲ ▼ Menu/Set Press Press to increase the colour saturation. ▲ —OR— Press to decrease the colour saturation. ▼...

  • Page 117: Legal Limitations

    Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.

  • Page 118: Walk-Up Photocapture Center

    Walk-Up PhotoCapture Center Introduction Even if your machine is not connected to your computer, you can print photos directly from your digital camera media. Your Brother machine includes five media drives (slots) for use with popular digital camera media: CompactFlash ™...

  • Page 119: Photocapture Center ™ Requirements

    PhotoCapture Center Your machine is designed to be compatible with modem digital camera image files and media cards; however, please read the points below to avoid errors: ■ The DPOF file on the media card must be in a valid format. (See DPOF printing on page 10-8.) ■...

  • Page 120: Getting Started

    Getting started Firmly insert the card into the appropriate slot. ™ SecureDigital ™ MultiMediaCard ® Memory Stick ™ Memory Stick Pro SmartMedia PhotoCapture key indications: ■ PhotoCapture light is ON, the media card is inserted properly. ■ PhotoCapture light is OFF, the media card is not properly inserted.
  • Page 121 The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. Insert the media card firmly into the media drive (slot). When you insert your media card into the proper slot, the LCD shows for example: The media active message will be shown for 60 seconds and...

  • Page 122: Printing The Index (Thumbnails)

    Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.

  • Page 123: Printing Images

    Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 10-5.) Make sure you have inserted the media card. PhotoCapture Press Press to choose Print Images. ▲...
  • Page 124 Paper Type & Paper Size Press to select the type of paper you are using, ▲ ▼ Letter Glossy, 10x15cm Glossy, 13x18cm Glossy, A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet, A4 Inkjet or 10x15cm Inkjet. Menu/Set Press If you selected Letter or A4, go to Step 7. If you selected another size, go to Step 8.

  • Page 125: Dpof Printing

    DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.

  • Page 126: Changing The Default Settings

    Changing the default settings You can save the PhotoCapture Center by setting them as default. These settings will remain until you change them again. Increasing print speed or quality Menu/Set Press Press ▲ ▼ to select Normal or Photo. Menu/Set Press Stop/Exit Press...

  • Page 127: Adjusting Contrast

    Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. Menu/Set Press Press to increase the contrast. ▲ —OR— Press to decrease the contrast. ▼ Menu/Set Press Stop/Exit Press Colour enhancement You can turn on the colour enhancement feature to print more vivid images.
  • Page 128 ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white.

  • Page 129: Cropping

    Cropping If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off.

  • Page 130: Scan To Card

    Scan to Card You can scan black and white and colour documents into a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF.

  • Page 131: Changing The Default Quality

    Press to select the quality you want. ▲ ▼ To change the file type, press —OR— To start scanning, press Press to select the file type you want. ▲ ▼ To change the file name, press —OR— To start scanning, press The file name is set automatically however, you can set a name of your choice using the dial pad.

  • Page 132: Understanding The Error Messages

    Understanding the Error Messages Once you are familiar with the types of errors that can occur while ™ you’re using the PhotoCapture Center , you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the machine will beep to get your attention.

  • Page 133: Software And Network Features

    Software and Network features The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, Printing and Scanning). ■ Printing ® (For Windows , see Chapter 1 in the Software User’s Guide on the CD-ROM.) ®...
  • Page 134 ■ PhotoCapture Center ® (For Windows , see Chapter 7 in the Software User’s Guide on the CD-ROM.) ® (For Macintosh , see Chapter 12 in the Software User’s Guide on the CD-ROM.) ■ Network Printing ® (For Windows , see the Network User’s Guide on the CD-ROM.) ®...

  • Page 135: Important Information

    The purpose of the International E Program is to NERGY promote the development and popularization of energy-efficient office equipment. TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY TAR ® that this product meets the E guidelines for energy NERGY efficiency.

  • Page 136: Eu Directive 2002/96/Ec And En50419

    EU Directive 2002/96/EC and EN50419 This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream.
  • Page 137 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company. Use only the power cord supplied with this machine. This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.

  • Page 138: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2005 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S.

  • Page 139: Troubleshooting And Routine Maintenance

    The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
  • Page 140 ERROR MESSAGES ERROR CAUSE MESSAGE Document was not inserted or fed Document Jam properly, or the document fed from ADF was too long. The document is jammed in the machine. The print head is too warm. High Temperature One or more of the ink cartridges Ink Empty is empty.
  • Page 141 ERROR MESSAGES ERROR CAUSE MESSAGE The machine is out of paper. No Paper Fed The paper is jammed in the machine. The number you dialled does not answer or is busy. Response/Busy You tried to access a Speed-Dial number that is not programmed. Registered The machine’s memory is full.
  • Page 142 ERROR MESSAGES ERROR CAUSE MESSAGE The machine has a mechanical Unable to problem. Change —OR— A foreign obstacle, such as a clip Unable to or ripped paper, is in the machine. Clean Unable to Init. Unable to Print Unable to Scan 13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE ACTION...

  • Page 143: Document Jams

    Document jams If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out to the right or left. Close the ADF cover.

  • Page 144: Printer Jam Or Paper Jam

    Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. Paper is jammed inside the paper tray Pull the paper tray out of the machine. Pull out the jammed paper to remove it.

  • Page 145: Paper Is Jammed Inside The Machine

    Paper is jammed inside the machine Remove the Jam Clear Cover. Pull the jammed paper out of the machine. Re-insert the Jam Clear Cover. If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the machine until it locks securely into the open position.
  • Page 146 Lift the scanner cover to release the lock. Gently push the scanner cover support and close the scanner cover. 13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE...

  • Page 147: If You Are Having Difficulty With Your Machine

    If you are having difficulty with your machine If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
  • Page 148 DIFFICULTY Printing (Continued) Smudged stain at the top center of the printed page. Printing appears dirty or ink seems to run. Stains appear on the reverse side or at the bottom of the page. There are some dense lines. The printouts are wrinkled. The machine cannot perform ‘2 in 1 or 4 in 1’...
  • Page 149 DIFFICULTY SUGGESTIONS Printing Received Faxes (Continued) Left and Right margins are cut Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto off or a single page is printed Reduction) on page 4-7.) on two pages. Phone Line or Connections Dialling does not work.
  • Page 150 Sometimes you may see vertical streaks on copies. Clean the scanner. (See Cleaning the scanner on page 13-23.) Try using the scanner glass. (See Using the scanner glass on page 1-8.) Make sure the Brother TWAIN/WIA driver is selected as the primary ® source. In PaperPort , click Scan in the File menu and select the Brother TWAIN/WIA driver.
  • Page 151 54926 for Network PC-Fax receiving), select ‘UDP’ and click ‘OK’. 4. Make sure if the new setting is added and is checked, and then click ‘OK’. ® XP SP1 users, please visit the Brother Solutions Center. ® user> ® users>...

  • Page 152: Setting Dial Tone Detection

    Setting Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone.

  • Page 153: How To Improve Print Quality

    The machine will clean the print head. When cleaning is finished, the machine will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call your Brother dealer for service. TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15...

  • Page 154: Checking The Print Quality

    Checking the print quality If faded or streaked colours and text appears on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. Ink Management Press Press...
  • Page 155 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer. Caution Do NOT touch the print head. Touching the print head may cause permanent damage and may void the print head’s warranty.

  • Page 156: Checking The Printing Alignment

    Checking the printing alignment You should rarely need to adjust the printing alignment; however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. Ink Management Press Press to select Test Print. ▲...

  • Page 157: Checking The Ink Volume

    Checking the ink volume You can check the ink that is left in the cartridge. Ink Management Press Press to select Ink Volume. ▲ ▼ Menu/Set Press Press to select the colour you ▲ ▼ want to check. The LCD shows the ink volume. Stop/Exit Press You can check the ink volume from your computer.

  • Page 158: Packing And Shipping The Machine

    Packing and shipping the machine Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. Caution It is important to allow the machine to ‘park’ the print head after a print job.
  • Page 159 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Unplug the machine from the telephone wall socket and remove the telephone line cord from the machine. Unplug the machine from the electrical socket. Unplug the interface cable from the machine, if it is connected.
  • Page 160 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Close the carton. 13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE...

  • Page 161: Routine Maintenance

    Routine maintenance Cleaning the scanner Lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 23 Document Cover...

  • Page 162: Cleaning The Machine Printer Platen

    Cleaning the machine printer platen ■ Be careful not to touch the paper feed star wheels or encoder film. ■ Be sure to unplug the machine from the electrical socket before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth.

  • Page 163: Cleaning The Paper Pick-Up Roller

    Cleaning the Paper Pick-up Roller Unplug the machine from the electrical socket and remove the Jam Clear Cover. Clean the Paper Pick-up Roller with isopropyl alcohol on a cotton swab. Re-insert the Jam Clear Cover. Reconnect the power cord. TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 25...

  • Page 164: Replacing The Ink Cartridges

    Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD. The LCD will inform you which ink cartridge is low or needs replacing.
  • Page 165 Remove the protective yellow cap. Protective Yellow Cap Do not touch the area shown in the illustration above. If the protective yellow cap comes off when you open the bag the cartridge will not be damaged. Each colour has its own correct position. Keep the ink cartridge in an upright position when you insert it into the slot.
  • Page 166 If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Black? 1.Yes 2.No. For each new cartridge you installed, press pad to automatically reset the ink dot counter for that colour.
  • Page 167 Brother branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother branded cartridges or the refilling of empty cartridges with this machine or the refilling of empty cartridges with ink from other sources.

  • Page 168: Uninstalling Or Installing The Handset And Handset Cradle

    Uninstalling or installing the handset and handset cradle If you do not use the handset and the handset cradle, you can remove them. Uninstalling the handset and handset cradle Unplug the curled handset cord from the machine. Pull the tab outwards and hold it in position as you push the cradle to the back of the machine.

  • Page 169: Installing The Handset And Handset Cradle

    Installing the handset and handset cradle Remove the side cover. If you cannot open the cover with your hand, use a coin to open. Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place.

  • Page 170: A Appendix A

    Appendix A Telephone services BT Call Sign (For U.K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing.

  • Page 171: Advanced Receiving Operations

    Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone that is correctly connected to the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code receive the fax.

  • Page 172: Fax/Tel Mode In The Power Save Condition

    Fax/Tel mode in the power save condition When the machine is in Fax/Tel mode and pseudo/double-rings to alert you to pick up a voice call, you can only answer by picking up the machine’s handset. If you answer before the machine answers with pseudo/double-ringing, you can pick up the call at an external or extension phone.

  • Page 173: Using A Cordless External Handset

    Using a cordless external handset If the base unit of cordless telephone is connected (see page A-5) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. Changing the remote codes Remote activation lets you send commands to your machine from an extension or external phone.

  • Page 174: Connecting An External Device To Your Machine

    Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below. When you are using an external or an extension telephone, the LCD shows Ext. Tel in Use. A - 5 APPENDIX A Extension Telephone...

  • Page 175: Connecting An External Telephone Answering Device (Tad

    Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens”...

  • Page 176: Connections

    Do not connect a TAD elsewhere on the same phone line. When you are using a TAD, the LCD shows Ext. Tel in Use. Connections The external TAD must be connected as shown above. Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD.

  • Page 177: Recording Outgoing Message (Ogm) On An External Tad

    Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.

  • Page 178: Using Extension Telephones (For U.k. Only

    Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order...
  • Page 179 EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. These phones are now connected as external devices as per page A-5, because they are connected to the fax machine via the T-connector.

  • Page 180: Multi-Line Connections (Pbx

    Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you.

  • Page 181: B Appendix B

    Appendix B On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.

  • Page 182: Navigation Keys

    Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Fax menu —OR— Press for Copy menu Press for Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want: Select an option by pressing the LCD.
  • Page 183 Select & Set Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Paper Size 4.Volume 5.Auto Daylight 6.P.Save Setting 7.LCD Contrast The factory settings are shown in Bold. Select & Set Menu Options Selections — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec —...
  • Page 184 Main Menu Submenu 2.Fax 1.Setup Receive (In Fax mode only) The factory settings are shown in Bold. B - 4 APPENDIX B Menu Options Selections 1.Ring Delay Ring Delay 00-04(02) (01-04, Ireland only) Toll Saver 2.F/T Ring 70 Sec Time 40 Sec 30 Sec 20 Sec...
  • Page 185 Main Menu Submenu 2.Fax 2.Setup Send (Continued) (In Fax mode only) The factory settings are shown in Bold. Menu Options Selections 1.Contrast Auto Light Dark 2.Fax Standard Resolution Fine S.Fine Photo — 3.Delayed 4.Batch TX 5.Real Time Next Fax Only 6.Polled TX Standard Secure...
  • Page 186 Main Menu Submenu 2.Fax 3.Set Quick-Dial (Continued) 4.Report Setting 5.Remote Fax The factory settings are shown in Bold. B - 6 APPENDIX B Menu Options Selections — 1.Speed-Dial — 2.Setup Groups 1.XMIT Report On+Image Off+Image 2.Journal Every 7 Days Period Every 2 Days Every 24 Hours Every 12 Hours...
  • Page 187 Main Menu Submenu 2.Fax 6.Remaining Jobs (Continued) 7.Setup TAD 0.Miscellaneous 3.Copy 1.Quality 2.Brightness 3.Contrast The factory settings are shown in Bold. Menu Options Selections — — 1.OGM TAD Message F/T Message 2.ICM 180 Sec Max.Time 120 Sec 60 Sec 30 Sec 3.ICM Rec.Monitr —...
  • Page 188 Main Menu Submenu 3.Copy 4.Color Adjust (Continued) 4.PhotoCapture 1.Print Quality 2.Paper & Size 3.Brightness 4.Contrast The factory settings are shown in Bold. B - 8 APPENDIX B Menu Options Selections 1.Red 2.Green 3.Blue — Normal Photo — Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain...
  • Page 189 Main Menu Submenu 4.PhotoCapture 5.Color Enhance (Continued) 6.Cropping 7.Borderless 8.Scan to Card The factory settings are shown in Bold. Menu Options Selections 1.White Balance 2.Sharpness 3.Color Density — — 1.Quality B/W 200x100 dpi B/W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi 2.B/W File TIFF...
  • Page 190 Main Menu Submenu 5.LAN 1.TCP/IP (Wired) The factory settings are shown in Bold. B - 10 APPENDIX B Menu Options Selections 1.BOOT Auto Method Static RARP BOOTP DHCP [000-255]. 2.IP Address [000-255]. [000-255]. [000-255] [000-255]. 3.Subnet Mask [000-255]. [000-255]. [000-255] [000-255].
  • Page 191 Main Menu Submenu 5.LAN 2.TCP/IP (Continued) (WLAN) The factory settings are shown in Bold. Menu Options Selections 1.BOOT Auto Method Static RARP BOOTP DHCP [000-255]. 2.IP Address [000-255]. [000-255]. [000-255] [000-255]. 3.Subnet [000-255]. Mask [000-255]. [000-255] [000-255]. 4.Gateway [000-255]. [000-255]. [000-255] 5.Node Name BRW_XXXXXX...
  • Page 192 Main Menu Submenu 5.LAN 3.Setup WLAN (Continued) 4.WLAN Status 5.Setup Misc. 6.Network 0.Factory Reset 6.Print 1.XMIT Reports Verify 2.Help List 3.Quick-Dial 4.Fax Journal 5.User Settings 6.Network Config The factory settings are shown in Bold. B - 12 APPENDIX B Menu Options Selections —...
  • Page 193 Main Menu Submenu 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Tone/Pulse 5.Dial Tone 6.Phone Line The factory settings are shown in Bold. Menu Options Selections — Fax Only Fax/Tel Manual — — — Fax: Name: — Tone Pulse — Detection No Detection —...

  • Page 194: Entering Text

    Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above them. The keys for not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.

  • Page 195: Glossary

    Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of the machine or pressing Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
  • Page 196 External phone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 197 Fine resolution Resolution is 203 x 196 dpi. It is used for small print and graphs. Gray scale The shades of gray available for copying and faxing photographs. Group number A combination of Speed-Dial numbers that are stored in a Speed-Dial location for Broadcasting. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User’s Guide with you.
  • Page 198 Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of rotary dialling on a telephone line. Quick Dial List A listing of names and numbers stored in Speed-Dial memory, in numerical order.
  • Page 199 Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Super Fine resolution 392 x 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your machine.

  • Page 200: Specifications

    Specifications Product description General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption Dimensions S - 1 SPECIFICATIONS 16 MB Up to 10 pages 100 Sheets (80 g/m Ink Jet Piezo with 74 ×...

  • Page 201: Print Media

    Weight Noise Temperature Humidity Print media Paper Input Paper Output 6.1 kg Operating: 42.5 to 51 dB* * It depends on printing conditions Operating: 10 - 35°C Best Print Quality: 20 - 33°C Operating: 20 to 80% (without condensation) Best Print Quality: 20 to 80% (without condensation) Paper Tray ■...

  • Page 202: Copy

    Up to 11 pages/minute (A4 paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document. Stacks/Sorts up to 99 pages...

  • Page 203: Photocapture Center

    PhotoCapture Center Available Media File Extension (Media Format) (Image Format) Number of Files Folder Borderless ™ ® CompactFlash (Type I only) ™ (Microdrive is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) ®...

  • Page 204: Fax

    Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ”Pages” refers to the ”ITU-T Test Chart #1” (a typical business letter, Standard resolution, MMR code).

  • Page 205: Scanner

    Scanner Colour/Black TWAIN Compliant WIA Compliant Colour Depth Resolution Scanning Speed Document Size Scanning Width Gray Scale Colour/Black ® Yes (Windows 98/98SE/Me/2000 Professional/XP) ® ® Mac OS 9.1-9.2/Mac OS ® Yes (Windows 36 bit colour processing (Input) 24 bit colour processing (Output) Up to 19200 ×...

  • Page 206: Printer

    20 pages/minute (Black)* up to 15 pages/minute (Colour)* * Based on Brother standard pattern. A4 size in draft mode. Does not include the time it takes to feed the paper. 204 mm (216 mm)* * When you set the Borderless feature to ON.

  • Page 207: Interfaces

    Interfaces LAN cable Wireless LAN A Full-Speed USB 2.0 cable that is no longer than 2.0 m.* Ethernet UTP cable category 5 or greater. Your machine supports IEEE 802.11 b/g wireless communication with your wireless LAN using infrastructure mode or a wireless Peer-to-Peer connection in Ad-Hoc mode.
  • Page 208 S - 9 SPECIFICATIONS...

  • Page 209: Consumable Items

    Consumable items Service Life of Ink Cartridge Replacement Consumables The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage •...

  • Page 210: Network (Lan

    BRAdmin Professional is not supported in Mac ® ■ BRAdmin Light is available for Mac OS 10.2.4 or greater users. For more information, please visit the Brother Solutions Center. (http://solutions.brother.com) ■ Network Scanning and Remote Setup are ® available for Mac OS ®...

  • Page 211: Index

    Index Access codes, storing and dialling ... 5-5 ADF (automatic document feeder) ...1-6, 3-3 ADF cover ... 13-5 Answering machine (TAD) ...A-6 connecting ...A-7 Automatic fax receive ... 4-1 Fax Detect ... 4-6 fax redial ... 3-2 transmission ... 3-5 Broadcasting ...
  • Page 212 manual ... 3-1 Speed-Dial ... 3-2 Dual Access ... 3-8 ECM (Error Correction Mode) ... 1-20 Envelopes ... 1-13 Equalization ... 13-14 Error messages on LCD ...13-1 Comm. Error ... 13-1 Ink Empty ... 13-2 Near Empty ... 13-2 No Paper Fed ... 13-3 Not Registered ...
  • Page 213 Gray scale ... S-5, S-6 Groups for Broadcasting ... 5-3 HELP LCD messages ...B-1 using navigation keys ... B-2 Menu Table ... B-1, B-3 Hold ... 5-8 Ink cartridges checking ink volume ... 13-19 replacing ... 13-26 Ink Dot Counter ... 13-26 Jams document ...
  • Page 214 DPOF printing ... 10-8 ® Memory Stick ... 10-1 ™ MultiMediaCard ... 10-1 paper & size ... 10-7 Printing images ... 10-6 Printing Index ... 10-5 ™ SecureDigital ... 10-1 ® SmartMedia ... 10-1 specifications ... S-4 ™ xD-Picture Card ...
  • Page 215 Shipping the machine ... 13-20 Speed-Dial changing ... 5-2 dialling ... 3-2 storing ... 5-1 TAD (telephone answering device), external ... 4-1, A-6 connecting ... A-6, A-7 receive mode ... 4-1 recording OGM ...A-8 Temporary copy settings ... 9-3 Text, entering ...B-14 special characters ...B-14 Troubleshooting ...

  • Page 216: Remote Retrieval Access Card

    Remote Retrieval Access card If you plan to retrieve voice or fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit in your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine’s Fax Forwarding, and Remote Retrieval features.
  • Page 217 R - 2...
  • Page 218 Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/GEN...

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