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Brother MFC 640CW - Color Inkjet - All-in-One Quick Setup Manual

Quick setup guide - english
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Download this manual See also: Service Manual, Software User Manual
MFC-640CW
Before you can use the machine, you must set up the hardware and install the software.
Please read this 'Quick Setup Guide' for the correct setup procedure and installation instructions.
Installing the Driver & Software
Keep this 'Quick Setup Guide', the User's Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.
STEP 1
Setting Up the Machine
STEP 2
Setup is Complete!

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Summary of Contents for Brother MFC 640CW - Color Inkjet - All-in-One

  • Page 1 MFC-640CW Before you can use the machine, you must set up the hardware and install the software. Please read this ‘Quick Setup Guide’ for the correct setup procedure and installation instructions. STEP 1 Setting Up the Machine STEP 2 Installing the Driver & Software Setup is Complete! Keep this ‘Quick Setup Guide’, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

  • Page 2: To Use The Machine Safely

    To use the machine safely Caution Improper Setup Warning Warnings tell you what to do to prevent Cautions specify procedures you must Improper Setup icons alert you to possible personal injury. follow or avoid to prevent possible devices and operations that are not damage to the machine or other objects.

  • Page 3: Table Of Contents

    Table of Contents Getting Started Carton components ............................2 Control panel..............................3 STEP1 – Setting Up the Machine Removing the protective parts ........................4 Installing the handset ..........................4 Loading paper .............................. 4 Installing the phone line and power cord...................... 5 Installing the ink cartridges...........................

  • Page 4: Getting Started

    Getting Started Carton components Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine. CD-ROMs ® For Windows Accessory Order Form User’s Guide Quick Setup Guide ®...

  • Page 5: Control Panel

    Getting Started Control panel 1 Telephone and Message Center keys 7 Fax Resolution key 2 Ink key 8 Start keys 3 Dial Pad 9 Stop/Exit key 4 Mode keys 10 On/Off key 5 Copy Options key 11 Navigation keys 6 Menu/Set key 12 LCD (Liquid Crystal Display) For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

  • Page 6: Step1 Setting Up The Machine

    STEP1 Setting Up the Machine Removing the protective Loading paper parts You can load up to 100 sheets of 20 lb Remove the protective tape and scanner glass (80 g/m ) paper. protection sheet. For details, see About paper in Chapter 1 of the User’s Guide.

  • Page 7: Installing The Phone Line And Power Cord

    Setting Up the Machine Fan the stack of paper well to avoid paper jams Installing the phone line and and misfeeds. power cord Connect the power cord. Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1).

  • Page 8: Installing The Ink Cartridges

    STEP1 Setting Up the Machine Take out the ink cartridge. Installing the ink cartridges Warning If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. Make sure that the power is turned on. The LCD shows: No Cartridge Open scanner cover...
  • Page 9 Setting Up the Machine Press firmly down on the ink cartridge until the Lift the scanner cover to release the lock. hook snaps over it, taking care to match the slot Gently push the scanner cover support down color (1) with the cartridge color (2), as shown and close the scanner cover.

  • Page 10: Print Quality Check

    STEP1 Setting Up the Machine Caution Print quality check • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will After the cleaning cycle is finished, the LCD not know the quantity of ink left in the shows: cartridge.

  • Page 11: Setting The Date And Time

    Setting Up the Machine The LCD asks you if the print quality is OK for Setting the date and time black and color. Press 1 (Yes) or 2 (No) on the dial pad. The machine displays the date and time, and prints it Black OK? on the fax you send.

  • Page 12: Setting Your Station Id

    STEP1 Setting Up the Machine Setting your station ID Choosing a Receive Mode You should store your name and fax number to be printed on all fax pages that you send. There are three possible receive modes: Fax Only, Fax/Tel and Manual. Press Menu/Set.

  • Page 13: Setting Up The Message Center

    Setting Up the Machine Setting up the Message Sending in the Product Center Registration and Test Sheet (USA only) You must record an outgoing message in order to use the Message Center mode. Fill out the Product Registration and Test Record the Message Center Outgoing Sheet.
  • Page 14 Supplied CD-ROM ‘MFL-Pro Suite’ Supplied CD-ROM ‘MFL-Pro Suite’ ® ® Windows Macintosh Start Here OS 9.1-9.2 Install MFL-Pro Suite You can install the printer driver, scanner driver and ® ® ® You can install the MFL-Pro Suite software and Presto! PageManager for Mac OS 9.1-9.2.

  • Page 15: Step2 Installing The Driver & Software

    STEP2 Installing the Driver & Software Follow the instructions on this page for your operating system and interface cable. For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or visit http://solutions.brother.com ®...

  • Page 16: Windows

    STEP2 Installing the Driver & Software ® Windows For USB Interface Users ® (For Windows 98/98SE/Me/2000 Professional/XP) Important Note ® Make sure that you have finished the • If this window does not appear, use Windows instructions from Step 1 Setting Up the Explorer to run the setup.exe program from the root folder of the Brother CD-ROM.
  • Page 17 Installing the Driver & Software ® Windows ® The installation of PaperPort 9.0SE will Carefully route the USB cable through the automatically start and is followed by the trench and out the back of the machine as installation of MFL-Pro Suite. shown below.
  • Page 18 STEP2 Installing the Driver & Software ® Windows When the on-line Registration screen is displayed, make your selection and follow the on-screen instructions. Click Finish to restart your computer. ® (After restarting the computer, for Windows 2000 Professional/XP, you must be logged on with Administrator rights.) Note After restarting the computer, the Installation...

  • Page 19: For Wired Network Interface Users (For Windows ® 98/98Se/Me/2000 Professional/Xp)

    Installing the Driver & Software ® Windows For Wired Network Interface Users ® (For Windows 98/98SE/Me/2000 Professional/XP) Turn on the machine by plugging in the power Important cord. Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4-11.
  • Page 20 STEP2 Installing the Driver & Software ® Windows The CD-ROM main menu will appear. Click When the Brother MFL-Pro Suite Software Install MFL-Pro Suite. License Agreement window appears, click Yes if you agree to the Software License Agreement. Note The installation of the Brother drivers will ®...
  • Page 21 Installing the Driver & Software ® Windows When the Brother and ScanSoft on-line Registration screen is displayed, make your selection and follow the on-screen instructions. Click Finish to restart your computer. ® (For Windows 2000 Professional/XP, you must be logged on with Administrator rights.) Note After restarting the computer, the Installation Diagnostics will run automatically.

  • Page 22: For Wireless Network Users

    STEP2 Installing the Driver & Software ® Windows For Wireless Network Users ® (For Windows 98/98SE/Me/2000 Professional/XP in infrastructure mode) Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4-11. These instructions will install your Brother machine in a typical small office or home wireless network environment in infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses.
  • Page 23 Installing the Driver & Software ® Windows Turn on the machine by plugging in the power No Authentication with WEP Encryption: cord. Choose Open system, press Menu/Set then use the a or b to choose WEP for the Encryption Type and press Menu/Set. Go to step 7.
  • Page 24 STEP2 Installing the Driver & Software ® Windows Disconnect and then reconnect the power cord Note to turn the machine OFF and back ON. This will ® allow the machine to automatically acquire the • If this window does not appear, use Windows correct TCP/IP address information from your Explorer to run the setup.exe program from the access point (router) if DHCP is enabled...
  • Page 25 Installing the Driver & Software ® Windows ® The installation of PaperPort 9.0SE will When the Brother and ScanSoft on-line automatically start and is followed by the Registration screen is displayed, make your installation of MFL-Pro Suite. selection and follow the on-screen instructions. When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software License...

  • Page 26: Macintosh

    STEP2 Installing the Driver & Software ® Macintosh For USB Interface Users ® For Mac OS X 10.2.4 or greater Click MFL-Pro Suite to install. Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4-11.
  • Page 27 Installing the Driver & Software ® Macintosh Open the scanner cover to its open position. Choose USB and then click OK. Connect the USB cable to the USB socket marked with a symbol. You will find the USB socket above and to the left of the ink cartridge slots, as shown below.
  • Page 28 STEP2 Installing the Driver & Software ® Macintosh ® ® ® Choose USB. (For Mac OS X 10.2.4 to 10.3 To install Presto! PageManager , click the users) Presto! PageManager icon and follow the on-screen instructions. Note ® OS X 10.4 users, go to step 19. For Mac Note ®...
  • Page 29 Installing the Driver & Software ® Macintosh ® For Mac OS 9.1 to 9.2 Important Connect the USB cable to the USB socket marked with a symbol. You will find the Make sure that you have finished the USB socket above and to the left of the ink instructions from Step 1 Setting Up the cartridge slots, as shown below.
  • Page 30 STEP2 Installing the Driver & Software ® Macintosh ® From the Apple menu, click Chooser. Click the Brother Ink icon. On the right side of the Chooser, choose the machine to which you want to print. Close the Chooser. The Brother printer driver and scanner driver have been installed.

  • Page 31: For Wired Network Interface Users

    Installing the Driver & Software ® Macintosh For Wired Network Interface Users ® For Mac OS X 10.2.4 or greater Choose Wired Network Connection, and Important then click Next. Follow the on-screen ® Make sure that you have finished the instructions, and restart your Macintosh instructions from Step 1 Setting Up the Machine on page 4-11.
  • Page 32 STEP2 Installing the Driver & Software ® Macintosh Carefully route the network cable through the Choose Network and then click OK. trench and out the back of the machine as shown below. Then, connect the cable to your network. If you want to use the machine’s Scan key to scan over the network you must check the Register your computer with the “Scan To”...
  • Page 33 Installing the Driver & Software ® Macintosh Double-click the Utilities folder. Choose Brother MFC-XXXX (where XXXX is your model name), and then click Add. Click Printer Setup Utility, then Quit Printer Setup Utility. Double-click the Printer Setup Utility icon. Note ®...
  • Page 34 STEP2 Installing the Driver & Software ® Macintosh ® For Mac OS 9.1 to 9.2 Important Connect the network cable to the LAN socket marked with a symbol. You will find the Make sure that you have finished the LAN socket above and to the left of the ink instructions from Step 1 Setting Up the cartridge slots, as shown below.
  • Page 35 Installing the Driver & Software ® Macintosh Turn on the machine by plugging in the power The MFL-Pro Suite, Printer Driver and cord. Scanner Driver have been installed. Note ® ControlCenter2 is not supported in Mac OS 9.x. ® ® To install Presto! PageManager , click the...

  • Page 36: For Wireless Network Users

    STEP2 Installing the Driver & Software ® Macintosh For Wireless Network Users ® For Mac OS X 10.2.4 or greater in infrastructure mode Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4-11. These instructions will install your Brother machine in a typical small office or home wireless network environment in infrastructure mode, using a wireless router or access...
  • Page 37 Installing the Driver & Software ® Macintosh Turn on the machine by plugging in the power No Authentication with WEP Encryption: cord. Choose Open system, press Menu/Set then use the a or b to choose WEP for the Encryption Type and press Menu/Set. Go to step 7.
  • Page 38 STEP2 Installing the Driver & Software ® Macintosh Disconnect and then reconnect the power cord Choose Driver Install only, and then click to turn the machine OFF and back ON. This will Next. allow the machine to automatically acquire the correct TCP/IP address information from your access point (router) if DHCP is enabled (DHCP is normally enabled as default for most...
  • Page 39 Installing the Driver & Software ® Macintosh Click Browse. Click Add. ® Make the selection shown below. (For Mac Choose your model name, and then click OK. OS X 10.2.4 to 10.3 users) Click Go, then Applications. Note ® OS X 10.4 users, go to step 27. For Mac Choose Brother MFC-XXXX (where XXXX is your model name), and then click Add.
  • Page 40 STEP2 Installing the Driver & Software ® Macintosh For more information about connecting the ® machine to a Macintosh network, see Chapter 6 of the Network User’s Guide on the CD-ROM. ® ® To install Presto! PageManager , click the Presto!PageManager icon and follow the on-screen instructions.

  • Page 41: For Network Users

    For Network Users This section explains how you can configure network settings using the BRAdmin Professional Utility or how to set the machine’s network settings to wireless LAN or wired LAN. Installing the BRAdmin Setting your IP address, Professional configuration Subnet Mask and Gateway utility using BRAdmin Professional...

  • Page 42: How To Set The Machine's Network Settings To Wireless Lan Or Wired Lan

    For Network Users How to set the machine’s network settings to wireless LAN or wired LAN To connect your Brother machine to a wireless or wired network you must configure the machine from the machine’s control panel for the network type you are using.

  • Page 43: Consumables

    Consumables Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local Brother re-seller. Ink cartridge Black Magenta Yellow...
  • Page 44 The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
  • Page 45 USA/CAN...

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