Internet Fax and Fax to Server features NETWORK USER’S GUIDE MFC-7440N MFC-7840N MFC-7840W The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your printing needs. Download the latest drivers and utilities for your machine, read FAQs and troubleshooting tips or learn about special printing solutions.
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Table of Contents Internet fax Overview..............................1 Getting connected ..........................1 Control panel key functions .........................2 Sending an Internet fax ........................2 Manually entering text .........................3 Receiving E-mail or Internet fax ......................3 Receiving an Internet fax to your computer..................4 Forwarding received E-mail and fax messages...................4 Relay broadcasting..........................4 TX Verification Mail..........................7 Setup Mail TX ............................7...
Appendix Function table and default factory settings ....................48 MFC-7440N and MFC-7840N ......................48 MFC-7840W ............................52 Entering Text ............................58 Index...
Internet fax Overview Internet faxing (IFAX) allows you to send and receive fax documents using the Internet as the transport mechanism. Documents are transmitted in E-mail messages as attached TIFF-F files. This means that computers are also able to receive and send documents, providing that the computer has as an application that can generate and view TIFF-F files, you can use any TIFF-F viewer application.
Internet fax Control panel key functions Shift + 1 Used to change input mode. You can use dial pad keys as Standard alphabet character keys. Dial Pad Used to enter Standard Alpha characters (26 letters), as well as @. space ! “ # % & ’ () + / : ; < > = ? [ ] ^ - $ , l _ and Numbers.
Internet fax Manually entering text Press Shift and 1 simultaneously to change into the “alphabet” dialing mode. You can use the Dial Pad to enter the E-mail address. For more information, see Entering Text on page 58. Please note that also you can connect to the machine using a web browser and store the E-mail address information to a Speed Dial or One Touch location through Web Based Management.
Internet fax Receiving an Internet fax to your computer When a computer receives an Internet fax document, the document is attached to a mail message that informs the computer that it has received a document from an Internet fax. This is notified in the subject field of the received mail message.
Internet fax Relay broadcast from a machine FAX@brother.com UKFAX@brother.co.uk 123456789 Internet UKFAX@brother.co.uk(fax#123456789) In this example, your machine has an E-mail address of FAX@brother.com, you wish to send a document from this machine to another machine in England with an E-mail address of UKFAX@brother.co.uk, this machine will then forward the document to a standard fax machine using a conventional telephone line.
Internet fax Sending to multiple phone numbers: If you want to have the document relayed to more than one standard fax machine the address can be entered using the following method: Enter the phone number of the first Fax machine UKFAX@brother.co.uk(fax#123). Press OK.
Internet fax TX Verification Mail Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to request notification from the receiving station that the Internet Fax or E-mail was received and processed. Verification Mail for receiving allows you to transmit a default report back to the sending station after successfully receiving and processing an Internet Fax or E-mail.
Internet fax Important information on Internet fax Internet fax communication on a LAN system is basically the same as communication via E-mail; however, it is different from fax communication using standard phone lines. The following is important information for using Internet fax: Factors such as the receiver’s location, structure of the LAN system, and how busy the circuit (such as the internet) is, may cause the system to take a long time to send back an error mail.
Fax operation You can follow instructions in the User’s Guide we have provided with the machine for how to use your machine as a fax after installing the internet fax software. This chapter explains some operations which are unique for the internet fax capable machine. Storing numbers You can set up your machine to do the following types of easy dialing: One Touch, Speed-Dial and Groups for Broadcasting faxes.
Fax operation Choose one of the options below: Enter the number (up to 20 characters) if you chose Fax/Tel. Press OK. Enter the E-mail address (up to 60 characters) if you chose E-Mail or IFAX. Use the chart in Entering Text on page 58 to help you enter letters. Press OK.
Fax operation Storing speed dial numbers You can store your frequently used numbers as Speed Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, the three-digit number and Start). The machine can store 200 Speed Dial numbers (001-200).
Fax operation Choose one of the options below: If you chose Color150dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi or Gray300dpi in f, choose the file format (PDF or JPEG) that will be used to send your PC. If you chose B&W200dpi (B/W200dpi) or B&W200x100 (B/W200x100) in f, choose the file format (TIFF or PDF) that will be used to send to your PC.
Fax operation Broadcasting Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. You can broadcast up to 258 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes are in memory.
Fax operation Setting up groups for broadcasting If you often want to send the same fax message to many fax numbers you can set up a group. Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location.
Fax operation You can save a fax/scan resolution along with the number. Do one of the following: If you chose Fax/IFAX in d, press a or b to choose Std, Fine, S.Fine or Photo. Press OK and then go to j. If you chose E-Mail in d, press a or b to choose Color150dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi, Gray300dpi, B&W200dpi (B/W200dpi) or B&W200x100 (B/W200x100).
Control panel setup LAN menu Before using your Brother product in a network environment, you need to configure the correct TCP/IP settings. In this chapter, you will learn how to configure the network settings using the control panel, located on the front of the machine.
Control panel setup Press a or b to choose BOOT Method. Press OK. Press a or b to choose Auto , Static , RARP , BOOTP or DHCP Press OK. If you chose Auto, RARP, BOOTP or DHCP, go to g. If you chose Static, go to h.
Control panel setup Note In order to enable BOOTP, simply use an editor to delete the “#” (if there is no “#”, then BOOTP is already enabled). Then edit the BOOTP configuration file (usually /etc/bootptab) and enter the name, network type (1 for Ethernet), Ethernet address and the IP address, subnet mask and gateway of the print server.
Control panel setup IP Address This field displays the current IP address of the machine. If you have chosen a BOOT Method of Static, enter the IP address that you wish to assign to the machine (check with your network administrator for the IP address to use).
Control panel setup Press a or b to choose TCP/IP. Press OK. Press a or b to choose Subnet Mask. Press OK. Press 1 to choose Change. Enter the Subnet Mask address. Press OK. Press Stop/Exit. Gateway This field displays the current gateway or router address used by the machine. If you are not using DHCP or BOOTP to obtain the gateway or router address, enter the address you wish to assign.
Control panel setup Node Name You can register the machine name on the Network. This name is often referred to as a NetBIOS name; it will be the name that is registered by the WINS server on your network. Brother recommends the name “BRNxxxxxxxxxxxx”...
Control panel setup Press a or b to choose Auto or Static. Press OK. Press Stop/Exit. Auto Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto for this feature to work. Static Uses a specified IP address for the primary and secondary WINS servers.
Control panel setup Press 1 to choose Change. Enter the WINS Server address. Press OK. Press Stop/Exit. DNS Server Primary DNS Server IP Address This field specifies the IP address of the primary DNS (Domain Name System) server. Secondary DNS Server IP Address This field specifies the IP address of the secondary DNS server.
Control panel setup APIPA The setting of On will cause the print server to automatically allocate a Link-Local IP address in the range (169.254.1.0 - 169.254.254.255) when the print server cannot obtain an IP address through the BOOT Method you have set (see BOOT Method on page 16). Choosing Off means the IP address doesn’t change, when the print server cannot obtain an IP address through the BOOT Method you have set.
Control panel setup Press a or b to choose IPv6. Press OK. Press a or b to choose On or Off. Press OK. Press Stop/Exit. Note After you choose IPv6 On, this setting will be applied to both the wired and wireless LAN interface. Ethernet (wired network only) Ethernet link mode.
Control panel setup SES/WPS/AOSS (MFC-7840W wireless network only) If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC ) or AOSS™ (one-push method), you can configure the machine easily without a computer. Your Brother machine has the SES/WPS/AOSS menu on the control panel. This feature automatically detects which mode your access point uses, SecureEasySetup™, Wi-Fi Protected Setup™...
Control panel setup Signal This field displays the current wireless network signal strength; Strong, Medium, Weak or None. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose WLAN. Press OK. Press a or b to choose WLAN Status. Press OK.
Control panel setup Press a or b to choose WLAN. Press OK. Press a or b to choose WLAN Status. Press OK. Press a or b to choose Comm. Mode. Press OK. The current wireless network communication mode will be displayed; Ad-hoc or Infrastructure. Press Stop/Exit.
Control panel setup Wired Enable (MFC-7840W wired network only) If you want to use the wired network connection, set Wired Enable to On. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Wired. Press OK.
Control panel setup Setup Internet (from the Setup IFAX menu) This menu has nine selections: Mail Address, SMTP Server, SMTP Port, Auth. for SMTP, POP3 Server, POP3 Port, Mailbox Name, Mailbox Pwd and APOP. As this section requires you to enter a lot of text characters, you may find that it is more convenient to use Web Based Management and your favorite web browser to configure these settings (see the Network User’s Guide on the CD-ROM we have provided with the machine).
Control panel setup Press a or b to choose Name or IP Address. Press OK. Enter the SMTP server address (up to 64 characters). Press OK. Press Stop/Exit. SMTP Port This field displays the SMTP port number (for outgoing E-mails) on your network. Press Menu.
Control panel setup If you chose None or POP bef.SMTP in f, go to k. If you chose SMTP-AUTH in f, go to h. Enter the account name for SMTP authentication. Press OK. Enter the account password for SMTP authentication. Press OK.
Control panel setup POP3 Port This field displays the POP3 port number (for incoming E-mails) used by the Brother machine. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Setup IFAX. Press OK. Press a or b to choose Setup Internet.
Control panel setup Mailbox Pwd You can specify the password for the POP3 server account where the internet print jobs are to be retrieved. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Setup IFAX. Press OK.
Control panel setup Setup Mail RX (from the Setup IFAX menu) This menu has five selections: Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On, the machine automatically checks the POP3 server for new messages. Press Menu.
Control panel setup Header This selection allows the contents of the mail header to be printed when the received message is printed. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Setup IFAX. Press OK.
Control panel setup Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station when the Internet Fax has been received. This feature only works on Internet Fax machines that support the “MDN” specification. Press Menu.
Control panel setup Enter the subject information (up to 40 characters). Press OK. Press Stop/Exit. Size Limit Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of Memory when trying to send E-mail documents over 1 Mbyte in size.
Control panel setup Press a or b to choose On or Off. Press OK. Press Stop/Exit. Setup Relay (from the Setup IFAX menu) This menu has three selections Rly Broadcast, Relay Domain and Relay Report. For more information on Relay Broadcast, see Relay broadcasting on page 4 of this User’s Guide. Rly Broadcast This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines.
Control panel setup Relay Domain You can register the Domain Names (Max. 10) that are allowed to request a Relay Broadcast. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Setup IFAX. Press OK.
Control panel setup Scan to E-mail (E-mail server) You can choose the default color file type for the Scan to E-mail (E-mail server) function. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Scan to E-mail. Press OK.
Control panel setup Press a or b to choose Change Setting. Press OK. If you don’t have to change the quality, press a or b to choose Enter Address. Press OK and then go to j. Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Control panel setup Scan to FTP You can choose the default color file type for the Scan to FTP function. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Scan to FTP. Press OK.
Control panel setup Fax to Server The Fax to Server feature allows the machine to scan a document and send it over the network to a separate fax server. The document will then be sent from the server as fax data to the destination fax number over standard phone lines.
Control panel setup Press a or b to choose Suffix. Press OK. Enter the suffix using dial pad. Press OK. Press Stop/Exit. Note You can enter the prefix and suffix address using up to a total of 40 characters. How to operate Fax to Server Place the document in the ADF or on the scanner glass.
Control panel setup Time Zone This field displays your country time zone. The time shown is the time difference between your country and Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is UTC-05:00. Press Menu.
Control panel setup Restoring the network settings to factory default If you wish to reset the print server back to its default factory settings (resetting all information such as the password and IP address information), please follow these steps: Note This function restores all wired and wireless network settings to the factory default.
Appendix Function table and default factory settings MFC-7440N and MFC-7840N The factory settings are shown in Bold with an asterisk. Main menu Submenu Menu selections Options 4.LAN 1.TCP/IP 1.BOOT Method Auto* Static RARP BOOTP DHCP (If you choose Auto, RARP, BOOTP or DHCP, you will be asked to enter how many times the machine tries to obtain the IP address.) 2.IP Address...
Appendix Main menu Submenu Menu selections Options 4.LAN 1.TCP/IP 9.APIPA (continued) (continued) 0.IPv6 Off* — 2.Ethernet Auto* 100B-FD 100B-HD 10B-FD 10B-HD — 3.Setup 1.Setup 1.Mail Address IFAX Internet Name (Up to 64 characters) 2.SMTP Server IP Address [000-255].[000-255]. [000-255].[000-255] 3.SMTP Port [00001-65535] 4.Auth.
Appendix Main menu Submenu Menu selections Options 4.LAN 3.Setup 2.Setup Mail RX 4.Del Error Mail IFAX (continued) (continued) (continued) 5.Notification Off* (Up to 40 characters) 3.Setup Mail TX 1.Sender Subject 2.Size Limit Off* 3.Notification Off* 4.Setup Relay 1.Rly Broadcast Off* 2.Relay Domain RelayXX: 3.Relay Report...
Appendix Main menu Submenu Menu selections Options — — 4.LAN 6.Fax to Server (continued) Off* — — 7.Time UTC+XX:XX Zone UTC-XX:XX 0.Factory 1.Reset 1.Yes Reset 2.No — 2.Exit On connection to the network, the machine will automatically set the IP address and Subnet Mask to values appropriate for your network.
Appendix MFC-7840W The factory settings are shown in Bold with an asterisk. Main Menu Submenu Menu Selections Options 5.LAN 1.Wired 1.TCP/IP 1.BOOT Method Auto* Static RARP BOOTP DHCP (If you choose Auto, RARP, BOOTP or DHCP, you will be asked to enter how many times the machine tries to obtain the IP address.) 2.IP Address...
Appendix Main Menu Submenu Menu Selections Options (Primary) 5.LAN 1.Wired 1.TCP/IP 8.DNS Server (continued) (continued) (continued) [000-255].[000-255]. [000-255].[000-255] ...* (Secondary) [000-255].[000-255]. [000-255].[000-255] ...* 9.APIPA 0.IPv6 Off* — 2.Ethernet Auto* 100B-FD 100B-HD 10B-FD 10B-HD — 3.Set to Default 1.Reset — 2.Exit —...
Appendix Main Menu Submenu Menu Selections Options 5.LAN 2.WLAN 1.TCP/IP 4.Gateway [000-255].[000-255]. [000-255].[000-255] (continued) (continued) (continued) ...* 5.Node Name BRWxxxxxxxxxxxx (up to 15 characters) 6.WINS Config Auto* Static (Primary) 7.WINS Server [000-255].[000-255]. [000-255].[000-255] ...* (Secondary) [000-255].[000-255]. [000-255].[000-255] ...* (Primary) 8.DNS Server [000-255].[000-255].
Appendix Main Menu Submenu Menu Selections Options 5.LAN 2.WLAN 5.WLAN Status 2.Signal Strong (continued) (continued) (continued) Medium Weak None — 3.SSID 4.Comm. Mode Ad-hoc Infrastructure — 6.Set to Default 1.Reset — 2.Exit — 7.WLAN Enable Off* — 3.Setup 1.Setup Internet 1.Mail Address IFAX Name (Up to 64 characters)
Appendix Main Menu Submenu Menu Selections Options 5.LAN 3.Setup 2.Setup Mail RX 2.Poll Frequency 10Min* IFAX (01Min to 60Min) (continued) (continued) (continued) 3.Header Subject+From+To None* 4.Del Error Mail 5.Notification Off* (Up to 40 characters) 3.Setup Mail TX 1.Sender Subject 2.Size Limit Off* 3.Notification Off*...
Appendix Main Menu Submenu Menu Selections Options — (If you choose Color option) 5.LAN 5.Scan to Color 150 dpi* PDF* (continued) Color 300 dpi JPEG Color 600 dpi Gray 100 dpi (If you choose Gray option) Gray 200 dpi Gray 300 dpi JPEG* B&W 200 dpi (If you choose B&W option)
Appendix Entering Text When setting certain menu selections, such as the E-mail address, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters.
Appendix Repeating letters To enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again. Special characters and symbols Press l, # or 0, and then press d or c to move the cursor to the symbol or character you want. Press OK to choose it.
Index AOSS ................ 26 Quick dial ..............9 APIPA ............... 24 broadcasting ............13 using groups ............13 group dial changing ............. 12 BOOTP ..............17 setting up groups for broadcasting ..... 14 Broadcasting ............. 13 one touch dial setting up groups for ..........14 changing .............