1. Manuals
  2. Brands
  3. Toshiba Manuals
  4. Printer Accessories
  5. GA-1190
  6. Setup manual

Toshiba GA-1190 Setup Manual

Network printer kit
Hide thumbs Also See for GA-1190:
Table of Contents

Advertisement

Quick Links

MULTIFUNCTIONAL DIGITAL SYSTEMS
Setup Guide for

Printing Functions

GA-1190

Advertisement

Table of Contents
loading

Related Manuals for Toshiba GA-1190

Summary of Contents for Toshiba GA-1190

  • Page 1: Printing Functions

    MULTIFUNCTIONAL DIGITAL SYSTEMS Setup Guide for Printing Functions GA-1190...

  • Page 3: Preface

    Preface Thank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205 or e-STUDIO167/207/237. This Setup Guide for Printing Functions is a manual for the e-STUDIO165/205 or e-STUDIO167/207/237 when the following option is installed: Network Printer Kit This Setup Guide for Printing Functions describes the following:...

  • Page 4: Software License Agreement

    ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE- ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD- UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.

  • Page 5: Limitation Of Liability

    U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

  • Page 6: Before Reading This Manual

    Fax transmission/reception are avail- able. Printing functions The Network Printer Kit GA-1190 (optional) is necessary for using the printing functions. Quick Start Guide for Printing Functions (Booklet) This manual gives basic information regarding the printing functions, such as the GA-1190 accessories, necessary environmental conditions and outline of network connections as well as troubleshooting.

  • Page 7: Scanning Functions

    Setup Guide for Printing Functions (PDF file, This manual) This manual consists of the following two parts. Control panel: This part describes how to configure the printer-related settings using the control panel of the equipment. TopAccess: This part describes how to use the co-packed utility “TopAccess”. The set- tings and management of the equipment can be done using a Web browser.

  • Page 8: How To Read This Manual

    This manual is protected by copyright laws. No part of this manual shall be duplicated or repro- duced without the permission of TOSHIBA TEC CORPORATION. TOSHIBA TEC CORPORA- TION shall not be liable in terms of granting patents for any use of information contained in this manual by third parties.

  • Page 9: Table Of Contents

    CONTENTS Preface...1 Software License Agreement ...2 Before Reading This Manual ...4 Chapter 1 OVERVIEW Overview...12 Contents ...12 Use environments of TopAccess...14 Chapter 2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) Various Screens ...16 Basic Operations on Each Screen ...18 To select mode main screen ...18 To select each menu ...19 To key in digits...21 Chapter 3...
  • Page 10 Chapter 6 TopAccess OVERVIEW TopAccess Overview ...48 End user mode ...48 Administrator mode ...49 Accessing TopAccess from Your Computer ...50 Accessing TopAccess ...50 TopAccess screen structure ...53 Chapter 7 TopAccess DEVICE TAB PAGE TopAccess Device Tab Page...56 Chapter 8 TopAccess REGISTRATION TAB PAGE Managing Address Book ...60 Managing contacts in the address book ...60 Managing groups in the address book ...64...
  • Page 11 Setting up the NetWare session ...93 Setting up the HTTP network service ...94 Setting up the SNMP network service ...95 Setting up Copier Settings ...97 Setting up the copier settings ...98 Setting up Fax Settings...99 Setting up the Fax settings ...101 Setting up Printer Settings ...105 Setting up the general setting...106 Setting up the default Raw job setting ...107...
  • Page 12 Chapter 14 APPENDIX List Print Format...144 INDEX ...149 CONTENTS...

  • Page 13: Chapter 1 Overview

    OVERVIEW This chapter describes the contents of this manual and the required use environments of TopAccess. Overview ...12 Contents...12 Use environments of TopAccess...14...

  • Page 14: Overview

    1 OVERVIEW Overview Contents This manual consists of the following 2 parts: Printer-related settings using the control panel of this equipment Settings and management of this equipment from a computer using TopAccess Printer-related settings using the control panel of this equipment The former part of this manual describes how to set up printer-related items and how to print lists using the PRINTER] and [USER FUNCTIONS] buttons of the control panel.
  • Page 15 Chapter 9 TopAccess COUNTER TAB PAGE Describes how to display total counters on the TopAccess Counter tab page. P.77 “TopAccess COUNTER TAB PAGE” Chapter 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU Describes the various items set by the TopAccess administrator. P.81 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)”...

  • Page 16: Use Environments Of Topaccess

    1 OVERVIEW Use environments of TopAccess This section describes the use environment of a co-packed utility TopAccess that comes with this equipment. Systems shown below enable you to access the TopAccess using your web browser so that you can set up or manage this equipment from a computer on the network. Network Before using the TopAccess, this equipment must be properly connected to the network, and also TCP/IP and HTTP must be properly configured on this equipment.
  • Page 17 BASIC OPERATIONS ON SCREENS (EQUIPMENT) This chapter describes the basic operations on the control panel screens of this equipment. Various Screens ...16 Basic Operations on Each Screen ...18 To select mode main screen ...18 To select each menu ...19 To key in digits...21...

  • Page 18: Chapter 2 Basic Operations On Screens (Equipment)

    2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) Various Screens Major screens appearing on the control panel LCD of this equipment are shown below. Ready screen (“Copy mode” main screen) This screen appears a few tenths of a second after you turn the power of this equipment ON. The copying functions can be used.
  • Page 19 Menu selection screen This screen appears when you select desired menus or items. The name of the menus, sub- menus or items are displayed in this screen. Example of “YES/NO” selection screen: CANCEL ? 1.YES 2.NO Digit entry screen This screen appears when you key in any digits. Enter digits using the digital keys on the control panel.

  • Page 20: Basic Operations On Each Screen

    2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) Basic Operations on Each Screen To select mode main screen When you press the mode selection button (= [PRINTER] or [USER FUNCTIONS]) in the ready screen displayed after power-ON, the main screen for each mode appears. Ready screen ("Copy mode"...

  • Page 21: To Select Each Menu

    To select each menu You can select the desired menu or item in the menu selection screen. [CANCEL] button buttons [ENTER] button Button [ENTER] [CANCEL] The menus displayed in the screen differ depending on which options are installed. Some menus displayed in the menu selection screen shown in this manual may not be displayed in the actual screen, if the corresponding option is not installed.
  • Page 22 2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) Example of menu selection The menu selection procedure to cancel a print job in the “printer mode” main screen is shown below. PRINTER MODE 1.CANCEL JOB 2.PCL FONT LIST 3.PS FONT LIST [ENTER] button or a digital key [1] The selected menu is executed and the screen returns to the...

  • Page 23: To Key In Digits

    To key in digits You can enter digits using the digital keys. buttons [ENTER] button Digital keys [CLEAR/STOP] button Button /Digital key Digital Keys [ENTER] [CLEAR/STOP] Function Press these keys to enter digits when the digit entry screen is displayed. Press this button to determine the digits keyed in.

  • Page 25: Chapter 3 Canceling Print Jobs And Printing Font Lists (Equipment)

    CANCELING PRINT JOBS AND PRINTING FONT LISTS (EQUIPMENT) This chapter describes how to cancel a print job in process and how to print font lists, using the control panel of this equipment. To Cancel Print Jobs ...24 To Print PCL/PS Font List ...25 PCL font list / PS font list...25...

  • Page 26: To Cancel Print Jobs

    3 CANCELING PRINT JOBS AND PRINTING FONT LISTS (EQUIPMENT) To Cancel Print Jobs You can cancel a print job in process using the [PRINTER] button. Canceling print jobs is required usually in the following cases: A print job in process needs to be discarded Paper has run out during printing and you want to discard the rest of the job The message screen shown below appears when paper has run out.

  • Page 27: To Print Pcl/Ps Font List

    To Print PCL/PS Font List You can print the following font lists using the [PRINTER] button: PCL font list PS font list The lists are printed on A4 (LT) or A4-R (LT-R) size paper. Check that paper of the specified size is set.

  • Page 29: Printing Lists (Equipment)

    PRINTING LISTS (EQUIPMENT) This chapter describes how to print printer-related lists from the control panel of this equipment. To Print Lists ...28 Configuration page...28 NIC status page ...29...

  • Page 30: To Print Lists

    4 PRINTING LISTS (EQUIPMENT) To Print Lists You can print the printer-related lists shown below using the [USER FUNCTIONS] button. Configuration page NIC status page The lists are printed on A4 (LT) or A4-R (LT-R) size paper. Check that paper of the specified size is set.

  • Page 31: Nic Status Page

    Press FIGURATION PAGE, and then press the [ENTER] button. “Printing accepted” appears and the configuration page is printed out. NIC status page You can print out the setting status of the NIC (Network Interface Card) of the Network Printer Kit (optional).
  • Page 33 CONFIGURING NETWORKS (EQUIPMENT) This chapter describes how to configure networks using the control panel of this equipment. Network Configuration from Equipment...32 Ethernet Configuration...33 TCP/IP Configuration...35 IPX/SPX Configuration ...40 AppleTalk Configuration ...42 HTTP Configuration ...44...

  • Page 34: Network Configuration From Equipment

    5 CONFIGURING NETWORKS (EQUIPMENT) Network Configuration from Equipment You can perform the following network configurations using the [USER FUNCTIONS] button: P.33 “Ethernet Configuration” P.35 “TCP/IP Configuration” P.40 “IPX/SPX Configuration” P.42 “AppleTalk Configuration” P.44 “HTTP Configuration” To use TopAccess: Before using a web-based utility TopAccess, TCP/IP protocol and HTTP network server service must be configured in this equipment.

  • Page 35: Ethernet Configuration

    Ethernet Configuration You can specify the link speed and communication mode of Ethernet. Press the [USER FUNCTIONS] button when the ready screen is displayed. The “user functions mode” main screen appears. Press TIAL SETUP, and then press the [ENTER] button. Press WORK, and then press the [ENTER] button.
  • Page 36 5 CONFIGURING NETWORKS (EQUIPMENT) AUTO: 10BASE/HALF: 10BASE/FULL: 100BASE/HALF: 100BASE/FULL: When you select other than AUTO above, refer to the specifications of the network to which this equipment is connected. If you are not sure of the most appropriate link speed or communication mode, select AUTO.

  • Page 37: Tcp/Ip Configuration

    TCP/IP Configuration You can configure TCP/IP protocol. This TCP/IP configuration includes address assignment method selection, IP address, subnet mask, and default gateway assignment (manual assign- ment). The configuration of TCP/IP protocol differs depending on your network environments. Before using a web-based utility TopAccess, TCP/IP protocol and HTTP network server ser- vice must be configured in this equipment.
  • Page 38 5 CONFIGURING NETWORKS (EQUIPMENT) Press WORK, and then press the [ENTER] button. Press IP, and then press the [ENTER] button. Press ADDRESS MODE, and then press the [ENTER] button. Press desired method of automatic IP address assignment. DYNAMIC: NO AUTOIP: Obtains an IP address automatically using DHCP. Press the [ENTER] button.
  • Page 39 Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user function mode” main screen. You can check the configuration status and the obtained value if you print out the NIC status page. P.29 “NIC status page”...
  • Page 40 5 CONFIGURING NETWORKS (EQUIPMENT) Press STATIC IP, and then press the [ENTER] button. The screen returns to the one shown in step 5. Press ADDRESS, and then press the [ENTER] button. Enter the IP address, and then press the [ENTER] button. The screen returns to the one shown in step 7.
  • Page 41 Press to select COM- PLETE, and then press the [ENTER] button. The initialization starts and “Initializing” appears. When it is completed, “Operation Completed” appears and the screen returns to the one shown in step Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user function mode”...

  • Page 42: Ipx/Spx Configuration

    5 CONFIGURING NETWORKS (EQUIPMENT) IPX/SPX Configuration You can configure IPX/SPX protocol. The IPX/SPX protocol is configured usually to communi- cate with a NetWare file server. Press the [USER FUNCTIONS] button when the ready screen is displayed. The “user functions mode” main screen appears.
  • Page 43 Press to select the desired frame type. AUTO SENSE: Detects the most appropriate frame type automatically. IEEE802.2: Selects a frame type compatible with IEEE802.2. IEEE802.3: Selects a frame type compatible with IEEE802.3. ETHERNET II: Selects a frame type compatible with Ethernet II. IEEE802.3 SNAP: Selects a frame type compatible with IEEE802.3 SNAP.

  • Page 44: Appletalk Configuration

    5 CONFIGURING NETWORKS (EQUIPMENT) AppleTalk Configuration AppleTalk protocol must be enabled when AppleTalk printing from Macintosh computers needs to be enabled. Set the device name of this equipment and AppleTalk zone using TopAccess as required. See the following page: P.89 “Setting up the AppleTalk” Press the [USER FUNCTIONS] button when the ready screen is displayed.
  • Page 45 Press the [CANCEL] button once to return the screen to the NETWORK menu screen. If you press the [CANCEL] button more than twice and exit the NETWORK menu, the NIC initialization operation in the next step becomes ineffective. In this case, repeat the procedure from step 1.

  • Page 46: Http Configuration

    5 CONFIGURING NETWORKS (EQUIPMENT) HTTP Configuration To use a web-based utility TopAccess, HTTP network server service must be enabled. This ser- vice must be enabled also for IPP printing. Press the [USER FUNCTIONS] button when the ready screen is displayed. The “user functions mode”...
  • Page 47 Key in the port number (nor- mally “80”) to access HTTP, and then press the [ENTER] button. The screen returns to the one shown in step 7. Port number “80” is set by default. If you want to change it, press the [Clear/Stop] button and key in the desired port number.
  • Page 49 TopAccess OVERVIEW This chapter describes the overview of TopAccess and how to access TopAccess. TopAccess Overview ...48 End user mode...48 Administrator mode ...49 Accessing TopAccess from Your Computer ...50 Accessing TopAccess ...50 TopAccess screen structure ...53...

  • Page 50: Chapter 6 Topaccess Overview

    6 TopAccess OVERVIEW TopAccess Overview TopAccess has two access levels: the end user level and the administrator level. The adminis- trator can configure all settings available and can perform maintenance operations. For detailed explanation on TopAccess, see the following page: P.14 “Use environments of TopAccess”...

  • Page 51: Administrator Mode

    Administrator mode Only a person who has an administrator privilege can access this mode. To use the administra- tor mode, the administrator’s password should be entered. Various settings and maintenance operations by the administrator (Administrator tab) Setup menu: - General settings - Network settings - Copier settings - Fax setting...

  • Page 52: Accessing Topaccess From Your Computer

    6 TopAccess OVERVIEW Accessing TopAccess from Your Computer You can access TopAccess using your computer. If TopAccess does not start on your computer at its first use, see the following pages to check if the TCP/IP protocol and HTTP network service have been correctly set: P.35 “TCP/IP Configuration”...
  • Page 53 Click each tab to display each main page. The following function tabs are provided: Device tab The Device tab page is displayed. See the following page for the explanation on the Device tab page: P.55 “TopAccess DEVICE TAB PAGE” Registration tab The Registration tab page is displayed.
  • Page 54 6 TopAccess OVERVIEW Click the menu name to display the desired page. The following 2 menus are provided. When you click a menu, the associated menu page is displayed. Setup menu The Setup menu page is displayed. See the following page for the explanation on the Setup menu page: P.81 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Func- tion)”...

  • Page 55: Topaccess Screen Structure

    TopAccess screen structure When you access TopAccess, the Device tab page is displayed: 1) Function This provides access to the main pages of TopAccess for each function. When you click each tab, the corresponding tab page is displayed. - Device tab - Registration tab - Counter tab - Administration tab...
  • Page 56 6 TopAccess OVERVIEW The TopAccess Online Help cannot be displayed in the following browsers. Safari 2.0 Accessing TopAccess from Your Computer...

  • Page 57: Topaccess Device Tab Page

    TopAccess DEVICE TAB PAGE This chapter describes the device information on the Device tab page of TopAccess. TopAccess Device Tab Page...56...

  • Page 58: Topaccess Device Tab Page

    7 TopAccess DEVICE TAB PAGE TopAccess Device Tab Page When TopAccess opens, the Device tab page is displayed. (The Device tab page is also dis- played when you click the Device tab.) On this page, the following device information is included: 1) REFRESH icon Refreshes the information on the page.
  • Page 59 4) Options The Options list shows the status of options. - Fax Kit— Displays the installation status of the Fax Kit. - Network Printer Kit— Displays the installation status of the Network Printer Kit. - Scanner Upgrade Kit— Displays the installation status of the Scanner Upgrade Kit. - Automatic Duplexing Unit—...
  • Page 61 TopAccess REGISTRATION TAB PAGE This chapter describes how to manage the address book and Mailboxes on the TopAccess Registration tab page. Managing Address Book...60 Managing contacts in the address book...60 Managing groups in the address book ...64 Managing Mailboxes...67 Setting up an Open Mailbox...68 Deleting an Open Mailbox...74...

  • Page 62: Topaccess Registration Tab Page

    8 TopAccess REGISTRATION TAB PAGE Managing Address Book This equipment comes with the address book feature that enables users to manage who receives fax transmission. In the Address Book menu page at the Registration tab in TopAccess, you can add, edit, and delete recipient information.
  • Page 63 Enter following items to specify the recipient information. Name — Enter the name of the recipient. You can enter up to 20 letters. Fax Number — Enter the fax number of the recipient. You can enter up to 128 letters. (“Space”...
  • Page 64 8 TopAccess REGISTRATION TAB PAGE Enter following items according to the capabilities of recipient fac- simile, and click [Save]. SUB — Enter the mailbox number if you want to send originals to the mailbox in the recipient facsimile. You can enter up to 20 letters including numbers and #, *. SEP —...
  • Page 65 In the Contact Properties page, click [Save] to add new contact. A message notifying you that an abbreviated number or a one touch number you keyed in is already registered may be displayed. In this case, click [Return] and key in the cor- rect number.

  • Page 66: Managing Groups In The Address Book

    8 TopAccess REGISTRATION TAB PAGE Click [Delete]. The contact is deleted from the Address Book. Managing groups in the address book You can create groups that contain the multiple recipients. This enables you to specify the groups for the destinations instead of specifying each recipient separately when operating fax transmission.
  • Page 67 Click [New] to add new group, or click the group link that you want to edit in the groups list. The Group Properties page is displayed. Enter following items to specify the group properties. Group Number — Enter the group number. Group Name —...

  • Page 68: Deleting A Group

    8 TopAccess REGISTRATION TAB PAGE Click [OK]. The group is created. A message notifying you that a one touch number you keyed in is already registered may be displayed. In this case, click [Return] and key in the correct number. Deleting a group Click the Registration tab and the Address Book menu.

  • Page 69: Managing Mailboxes

    Managing Mailboxes This equipment supports the ITU-T compatible mailboxes that allow storage and retrieval of doc- uments via mailboxes that are already set up in a mailbox hub. Using TopAccess, you can set up, edit, and delete mailboxes on this equipment. The following three types of Mailboxes are available: Confidential Mailbox The Confidential Box allows a one-time document retrieval from the mailbox.

  • Page 70: Setting Up An Open Mailbox

    8 TopAccess REGISTRATION TAB PAGE Setting up an Open Mailbox To carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub. You can set up a maximum of 100 mailboxes. Click the Registration tab and the MailBoxes menu. The Mailboxes menu page is displayed.
  • Page 71 Select agents and click [Select Agent]. Confidential — Select this to create a Confidential mailbox. Bulletin Board — Select this to create a Bulletin Board mailbox. Forward — Select this to create a relay station mailbox. Internet/Fax(Relay) — Select this to create a Forward mailbox of Fax (Relay) agent. The “Internet/Fax (Relay)”...
  • Page 72 8 TopAccess REGISTRATION TAB PAGE MailBox setting In the MailBox Setting page, specify the box number and password. 1) Box Number Enter the box number of the mailbox. You can enter up to 20 letters (numbers only). 2) Password Enter the box password if you want to protect the mailbox by the password. You can enter up to 20 letters including numbers, sharp marks (#), and asterisks (*).
  • Page 73 Destination setting (Mailbox) In the Recipient List page, you can specify the destinations of the IFax (Relay). You can specify the recipients by selecting recipients from the address book or by selecting recipient groups from the address book. Selecting the recipients from the address book By this method, you can select recipients from the address book in this equipment.
  • Page 74 8 TopAccess REGISTRATION TAB PAGE Selecting the groups from the address book By this method, you can select groups from the address book. Click [Destination Setting] to open the Recipient List page. Click [Address Group]. The Address Group page is displayed. Check the Group boxes that contains the desired recipients.
  • Page 75 Removing the contacts from the recipient list Check the check boxes of the contacts that you want to remove from the recipient list, and click [Delete]. The selected contacts are removed from the recipient list. Relay end terminal report In the Relay End Terminal Report page, you can specify a recipient that the transmission result list will be sent.

  • Page 76: Deleting An Open Mailbox

    8 TopAccess REGISTRATION TAB PAGE Deleting an Open Mailbox You can delete an existing Open Mailbox from TopAccess. If you want to delete an Open Mailbox, the document must first be retrieved, printed, or canceled from the Open Mailbox. Click the Registration tab and the MailBoxes menu. The MailBoxes menu page is displayed.
  • Page 77 Click [OK]. Selected mailbox is deleted. Managing Mailboxes...

  • Page 79: Topaccess Counter Tab Page

    TopAccess COUNTER TAB PAGE This chapter describes how to display total counters on the TopAccess Counter tab page. Viewing Counters...78 Displaying the total counter...78 Displaying the department counter ...79...

  • Page 80: Viewing Counters

    9 TopAccess COUNTER TAB PAGE Viewing Counters This equipment maintains a set of counters that keep track of the number of pages printed, cop- ied and scanned. These statistics can be displayed in totals or broken down by department. This topic describes how to display the statistics and manage the department counters.

  • Page 81: Displaying The Department Counter

    Displaying the department counter In the Department menu page, you can display the counter information of a specific department. If you want to display the department counter, you must enter the department code. Displaying the department counter is available only when a department code is set by using this equipment.
  • Page 83 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) This chapter describes the various items set by the TopAccess administrator. Setting up Device Settings...83 Setting up the device information...84 Setting up the energy save ...85 Setting up the time and date ...85 Setting up the Web general setting ...85 Setting up Network Settings (Printing Function)...86 Setting up the TCP/IP ...88...
  • Page 84 Setting up the NetWare print ... 114 Displaying Version Information ...115...

  • Page 85: Setting Up Device Settings

    Setting up Device Settings In the General submenu page in the Setup menu, an administrator can configure the general settings such as Device Information, Energy Save, Date and Time, and Web General Setting. Some settings may not apply to the LCD of this equipment as soon as you save the settings. The settings will be updated by pressing the [FUNCTION CLEAR] button on the Control Panel or after an Auto Clear time period.

  • Page 86: Setting Up The Device Information

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Click [Save]. The confirmation dialog box appears. If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

  • Page 87: Setting Up The Energy Save

    7) Administrator’s Password If you want to change the administrator’s password used to log in functions from the TopAc- cess, enter a new password. You can enter alphanumeric letters of 6 or more and 10 or less for the administrator’s password. You cannot leave this field blank. 8) Confirm Password Enter a new password that you entered in the “Administrator’s password”...

  • Page 88: Setting Up Network Settings (Printing Function)

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up Network Settings (Printing Function) In the Network submenu page in the Setup menu, an administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTalk, Bonjour, DNS Session, DDNS Session, NetWare Session, HTTP Network Service, and SNMP Network Service.
  • Page 89 Click [OK]. The confirmation dialog box appears. If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. Click [OK] to save the settings and close the sub window.

  • Page 90: Setting Up The Tcp/Ip

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up the TCP/IP You can set the TCP/IP protocol to enable communication over TCP/IP. The TCP/IP must be configured to enable TopAccess, Raw TCP or LPR printing, and IPP printing. 1) Address Mode Select how to set the IP address.

  • Page 91: Setting Up The Ipx/Spx

    Setting up the IPX/SPX You can set the IPX/SPX protocol to enable the communication over IPX/SPX. The IPX/SPX must be configured to enable Novell printing with NetWare server 5.1/6.0/6.5 over IPX/SPX. 1) Enable IPX/SPX Select whether the IPX/SPX protocol is enabled or disabled. Please enable this when con- figuring Novell printing over the IPX/SPX network.

  • Page 92: Setting Up The Bonjour

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up the Bonjour In Bonjour, you can enable or disable the Bonjour networking that is available for Mac OS X 10.3.x/10.4.x. 1) Enable Bonjour Select whether the Bonjour is enabled or disabled. 2) Link-Local Host Name Enter the DNS host name of this equipment.

  • Page 93: Setting Up The Dns Session

    Setting up the DNS session In DNS Session, you can specify the DNS server to enable the FQDN (Fully Qualified Domain Name) rather than the IP address on specifying each server address. When the DNS service is enabled and the DNS server supports the dynamic DNS service, please set the DDNS Session as well.

  • Page 94: Setting Up The Ddns Session

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up the DDNS session In DDNS Session, you can enable the Dynamic DNS service if the DNS server supports the dynamic DNS. When using DDNS and the IP address is assigned using DHCP, enter “006 DNS Servers” and “015 DNS Domain Name”...

  • Page 95: Setting Up The Netware Session

    3) Domain Name Enter the domain name that will be added to the DNS server using DDNS. Setting up the NetWare session In NetWare Session, you can set the NetWare Bindery or NDS service. This must be set when configuring a Novell printing environment. 1) Enable Bindery Select whether the NetWare Bindery mode for Novell printing is enabled or disabled.

  • Page 96: Setting Up The Http Network Service

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up the HTTP network service In HTTP Network Service, you can enable or disable Web-based services such as TopAccess and IPP printing. 1) Enable HTTP Server Select whether the Web-based TopAccess and IPP printing are enabled or disabled. 2) Primary Port Number Enter the port number for the NIC HTTP server.

  • Page 97: Setting Up The Snmp Network Service

    Setting up the SNMP network service In SNMP Network Service, you can enable or disable the SNMP to monitor the device status using a network monitoring utility. If an administrator wants to monitor the device status with a monitoring utility, programmed to fit the MIB, you must enable the SNMP and SNMP Traps. 1) Enable SNMP Select whether the SNMP monitoring with MIB is enabled or disabled.
  • Page 98 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) 5) Enable Alerts Trap Select whether sending a SNMP Traps when an alert condition occurs. 6) IP Trap Address 1-10 Enter the IP address where the SNMP Traps will be sent. You can specify up to 10 addresses.

  • Page 99: Setting Up Copier Settings

    Setting up Copier Settings In the Copier submenu page in the Setup menu, an administrator can configure the copier set- tings that initially apply to copy operations. Some settings may not apply to the LCD of this equipment as soon as you save the settings. The settings will be updated by pressing the [FUNCTION CLEAR] button on the Control Panel or after an Auto Clear time period.

  • Page 100: Setting Up The Copier Settings

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Click [OK] to apply the changes. When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment.

  • Page 101: Setting Up Fax Settings

    Setting up Fax Settings In the Fax submenu page in the Setup menu, an administrator can configure the fax device set- tings and the settings initially apply to fax operations. Some settings may not apply to the LCD of this equipment as soon as you save the settings. The settings will be updated by pressing the [FUNCTION CLEAR] button on the Control Panel or after an Auto Clear time period.
  • Page 102 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Click [Save]. The confirmation dialog box appears. If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

  • Page 103: Setting Up The Fax Settings

    Setting up the Fax settings In Fax Settings, you can set the default fax settings that apply to fax operation from the LCD of this equipment. Depending on the settings in this equipment, some Fax setting items may not be displayed. 1) Terminal ID Enter the terminal ID name (company name) to identify this equipment.
  • Page 104 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) 4) Monitor Volume Select the volume of the line monitor during transmission. 5) Alarm Volume Selects the volume of the alarm. 6) Reception Mode Select how this equipment activates when a fax is received. - Auto —...
  • Page 105 18) Send after Scan Selects whether to temporarily store all the scanned fax data before transmission or not. - Dial During Scan — Transmits the data without storing them in the memory before transmission. - Dial After Scan — Scans and stores the data in the memory before transmission. When you select “Dial After Scan”, you can further select in the memory-full status whether you send the fax data scanned and stored so far in the memory or not.
  • Page 106 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) - ON ERROR — Select this to print a multi-address transmission report with all page images only when the multi-address transmission is not successfully completed. - Always (Print 1st Page Image) — Select this to print a multi-address transmission report with the 1st page image for each multi-address transmission is completed.

  • Page 107: Setting Up Printer Settings

    Setting up Printer Settings In the Printer submenu page in the Setup menu, an administrator can configure how the printer works and the printer options needed for the raw print jobs. Setting the printer settings Access TopAccess in the administrator mode. P.50 “Accessing TopAccess”...

  • Page 108: Setting Up The General Setting

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Click [OK] to apply the changes. When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment.

  • Page 109: Setting Up The Default Raw Job Setting

    Setting up the default Raw job setting In Default Raw Job Setting, you can specify the default raw job setting, which applies a raw job that no queue name is specified or specified queue name does not exist. You can also add LPR queue names and specify the raw job setting for each queue. P.108 “Setting up the Raw job setting”...

  • Page 110: Setting Up The Raw Job Setting

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) 11) Paper Source Select the paper source that applies to a raw job. Setting up the Raw job setting In Raw Job Setting, you can add up to 16 LPR queue names and specify the raw job setting for each queue.
  • Page 111 Enter following items as required. Queue Name — Enter the queue name using up to 31 alphanumeric letters. The queue name is case sensitive so that “Queue1” and “queue1” will be added as different queues. Raw jobs - Duplex Printing — Select whether a raw job will be printed on both sides of the paper.
  • Page 112 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Deleting a LPR queue Select a radio button of a queue that you want to delete and click [Delete]. The confirmation dialog box appears. Click [OK]. The selected queue is deleted. Setting up Printer Settings...

  • Page 113: Setting Up Print Service Settings (Printing Function)

    Setting up Print Service Settings (Printing Function) In the Print Service submenu page in the Setup menu, an administrator can configure such print services as Raw TCP Print, LPD Print, IPP Print, and NetWare Print. Some settings may not apply to the LCD of this equipment as soon as you save the settings. The settings will be updated by pressing the [FUNCTION CLEAR] button on the Control Panel or after an Auto Clear time period.

  • Page 114: Setting Up The Raw Tcp Print

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Click [Save]. The confirmation dialog box appears. If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

  • Page 115: Setting Up The Lpd Print

    Setting up the LPD print In LPD Print, you can set the LPD print options to enable the LPD/LPR print service. 1) Enable LPD Enable or disable LPD print service. 2) Port Number If enabling the LPD, enter the LPD port number. Generally “515” is used. 3) Banners Select whether printing a banner page for each print job using LPR printing.

  • Page 116: Setting Up The Netware Print

    10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) 5) Administrator’s Name Enter the administrator’s user name to be allowed to perform the [Cancel All Documents] function. The user who log in to the computer using this administrator’s name can delete all jobs in the IPP queue by selecting [Cancel All Documents] command in the [File] menu of printer queue dialog box on Windows.

  • Page 117: Displaying Version Information

    Displaying Version Information An administrator can display the system software version information of this equipment. The version information can be displayed from the Setup menu page. Access TopAccess in the administrator mode. P.50 “Accessing TopAccess” Click the Setup menu and Version submenu. The Version submenu page is displayed.
  • Page 119 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU This chapter describes the maintenance of TopAccess performed by the TopAccess administrator. About the Maintenance Functions ...118 Switching Languages ...119 Backing up Data...121 Restoring Data from Backup File ...124 Importing Address Book Data ...127 Exporting Address Book Data ...130 Exporting Department Code Data...134...

  • Page 120: Chapter 11 Topaccess Administration Tab Page - Maintenance Menu

    11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU About the Maintenance Functions In the Maintenance menu of the TopAccess administrator mode, an administrator can perform the following maintenance: Install Language The administrator can change the language displayed in the TopAccess screen. P.119 “Switching Languages”...

  • Page 121: Switching Languages

    Switching Languages You can switch the currently-used language to the desired one by uploading the language of TopAccess in the Client Utilities CD-ROM to this equipment. When the Scanner Upgrade Kit (optional) has been installed, upload the TopAccess language data stored in the Scan Utilities CD-ROM (included in the Scanner Upgrade Kit) in order to switch TopAccess languages according to the Setup Guide for Scanning Functions.
  • Page 122 11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Click [Browse] and then select the TOPACCESS folder in the Client Utilities CD-ROM. Then select the desired language file and click [Open]. TopAccess language: [Client Utilities CD-ROM]: \TOPACCESS\<Language> If the language selected in the drop down box and the one selected from the Client Utili- ties CD-ROM differ, the error message dialog box shown below appears.

  • Page 123: Backing Up Data

    Backing up Data The administrator can create backup files of the address book data. The backup files can be used to restore or upload to other e-STUDIO165/205 or e-STUDIO167/207/237 compatible equipments. Access TopAccess in the administrator mode. P.50 “Accessing TopAccess” Click the Maintenance menu and Backup submenu.
  • Page 124 11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Click [REFRESH] on the right side. A backup file is created and its name and size will be displayed. If the screen is not refreshed by clicking the [REFRESH] icon, please wait a while and then try again.
  • Page 125 Select the file location and select “All Files” in the “Save as type” drop down box. It is recommended to save the backup file as it is named. If you change the file name, the equipment cannot restore the data from the backup files. The file name of each backup data must be the following name: - Address Book: BACKUP_ADDR<date>.tbf Click [Save].

  • Page 126: Restoring Data From Backup File

    11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Restoring Data from Backup File An administrator can restore the address book data using the backup files. This maintenance feature is used to restore data from backup files, to recover the original environments. Before restoring the data from backup files, please confirm that there is no print job, no scan job, and no fax job.
  • Page 127 Select a backup file and click [Open]. If the backup file name is not the name as shown below, the equipment cannot restore the data from the backup files. - Address Book: BACKUP_ADDR<date>.tbf Click [Upload]. The Restore screen displays the backup file information. Restoring Data from Backup File...
  • Page 128 11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Check the box of Address Book and click [Restore]. “Backup or restoration process in progress.” appears and the restoration process begins. Click [REFRESH] on the right side. The address book data are restored in this equipment. If the screen is not refreshed by clicking the [REFRESH] icon, please wait a while and then try again.

  • Page 129: Importing Address Book Data

    Importing Address Book Data You can import the address book data in a CSV format to TopAccess. The data need to be comma-deliminated CSV files complying with the address book data format of TopAccess. Cre- ate the file in the following format: "NAME","Email Address","Tel Number","ABB_ID","OT_ID","Search Letter"...
  • Page 130 11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Before importing the address book data, confirm that this equipment meets the conditions shown below. If this equipment does not meet any of the following conditions, the address book data will not be imported: The main screen of any operation modes (e.g.
  • Page 131 Click [Import]. “Backup or restoration process in progress.” appears and the import process begins. Click [REFRESH] on the right side. The address book data are imported from the CSV file to this equipment. If the screen is not refreshed by clicking the [REFESH] icon, please wait a while and then try again.

  • Page 132: Exporting Address Book Data

    11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Exporting Address Book Data The address book data can be exported in a CSV format. For the formats of the address book data and each item, see the following page: P.127 “Importing Address Book Data” Access TopAccess in the administrator mode.
  • Page 133 Right-click the link of the file name, and select [Save Target As ...]. The Save As dialog box is displayed. Specify where the file is to be saved, and select "All Files" in the "Save as type" drop down box. Click [Save].

  • Page 134: Importing Department Code Data

    11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Importing Department Code Data You can import the department code data in a CSV format that were previously exported. Before importing the department code data, confirm that this equipment meets the conditions shown below.
  • Page 135 Select CSV file of the department code data that were exported pre- viously, and then click [Open]. Click [Import]. "Backup or restoration process in progress." appears and the import process begins. Click the [REFRESH] on the right side. The department code data are imported from the CSV file to this equipment. If the screen is not refreshed by clicking the [REFRESH], wait for a while and then try again.

  • Page 136: Exporting Department Code Data

    11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Exporting Department Code Data The department code data can be exported in a CSV format. Before importing the department code data, confirm that the department code function is enabled. If disabled, the data will not be imported. The purpose of this procedure is backing up the department code data to prepare for failure.
  • Page 137 Right-click the link of the file name, and select [Save Target As ...]. The Save As dialog box is displayed. Specify where the file is to be saved, and select "All Files" in the "Save as type" drop down box. Click [Save].

  • Page 139: Chapter 12 Managing Department Codes On Topaccess (For Administrators)

    MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS) This chapter describes how to have department codes managed by an administrator. Managing Department Codes (For Administrators) ...138...

  • Page 140: Managing Department Codes (For Administrators)

    12 MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS) Managing Department Codes (For Administrators) On the Department menu page at the Counter tab, by entering the master code, the administra- tor can display the department list that contains the counter information for each department. Displaying the department counter is available only when a department code is set by using this equipment.

  • Page 141: Chapter 13 Troubleshooting

    TROUBLESHOOTING This chapter describes the most common TopAccess errors, and provides procedures to resolve the condi- tions. If the problem persists after you have followed all of the steps, make sure to note what you were trying to do and any error messages appear, etc. — and then contact your service representative. TopAccess Error Messages ...140 Device status indicator list...140 Error message list ...141...

  • Page 142: Topaccess Error Messages

    13 TROUBLESHOOTING TopAccess Error Messages Device status indicator list When an error occurs, the Device status indicator will be displayed on the Device tab page of TopAccess. For details, see the following page: P.56 “TopAccess Device Tab Page” Printer Error The above printer error icon indicates: - You need to remove paper from the receiving tray.

  • Page 143: Error Message List

    Error message list The error message will be displayed in “Alerts” field on the Device tab page of TopAccess. For the details, see the following page: P.56 “TopAccess Device Tab Page” TopAccess Message Front Cover Open - Please Close Cover. Paper Feeding Cover Open - Please Close Cover.
  • Page 145 APPENDIX This chapter has been prepared to give additional information. List Print Format ...144...

  • Page 146: List Print Format

    14 APPENDIX List Print Format Configuration Page (Example) C ON FI GU R AT ION PAG E F/W Ver. GENERAL MEMORY SIZE OPTIONAL FUNCTIONAL KIT NETWORK SETTING GENERAL PRODUCT GENERAL ETHERNET SPEED/DUPLEX MODE NETWORK TCP/IP ADDRESS MODE IP ADDRESS SUBNET MASK DEFAULT GATEWAY IPX/SPX ENABLE IPX/SPX...
  • Page 147 NIC Status Page (Example) U n i t S e r i a l : X X X X X X X X N e t w o r k A d d r e s s : X X ; X X ; X X ; X X ; X X ; X X N e t w o r k To p o l o g y : E t h e r n e t N e t w o r k M o d e : A U T O...
  • Page 148 14 APPENDIX PS Font List (Example) List Print Format...
  • Page 149 PCL Font List (Example) List Print Format...
  • Page 151 INDEX Numerics ... 61 2nd Fax Number ... 61 ABB Number ... 50 Accessing TopAccess ... 103 Account Code ... 89 Actual Frame ... 60 Add Address ... 71 Address Book ... 72 Address Group ... 88 Address Mode ... 51 Administration tab ...
  • Page 152 Group ... 64 Adding ... 66 Deleting ... 64 Editing ... 65 Group Name ... 65 Group Number ... 53 Help link ... 92 Host Name ... 94 HTTP Network Service ... 128 Import ... 67 Internet/Fax (Relay) Agent ... 69 Internet/Fax(Relay) ...
  • Page 153 ... 106 Print Startup Page ... 105 Printer Settings ... 103 Privileged RX ... 62 ... 62 Quality Transmit ... 109 Queue Name ... 108 Raw Job Setting ...107 Raw jobs - Default Orientation ...107 Raw jobs - Default Paper Size Raw jobs - Default Paper Type ...107 Raw jobs - Duplex Printing...
  • Page 154 INDEX...
  • Page 155 GA-1190 OME060181B0...
  • Page 156 MULTIFUNCTIONAL DIGITAL SYSTEMS Setup Guide for Printing Functions GA-1190 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R061120D0802-TTEC Ver02 2008-06 © 2007, 2008 TOSHIBA TEC CORPORATION All rights reserved...

Table of Contents