Importing Address Book Data - Toshiba GA-1190 Setup Manual

Importing Address Book Data

You can import the address book data in a CSV format to TopAccess. The data need to be
comma-deliminated CSV files complying with the address book data format of TopAccess. Cre-
ate the file in the following format:
"NAME","Email Address","Tel Number","ABB_ID","OT_ID","Search Letter"
"Use01","user01@toshibatec-ifax.com","000000000001","1","1","A"
"Use02","user02@toshibatec-ifax.com","000000000002","","2","B"
"Use03","user03@toshibatec-ifax.com","000000000003","2","","A"
Each item in the address book data is imported to TopAccess under the following item names:
Item Names in
Address Book
NAME
Email Address
Tel Number
ABB_ID
OT_ID
Search Letter
Be sure to enter "NAME" and "Tel Number", or the data will not be imported.
Data with letters exceeding the maximum number shown above cannot be imported.
Be sure to enter either "ABB_ID" or "OT_ID".
A maximum of 300 abbreviated numbers ("ABB_ID") and a maximum of 75 one-touch num-
bers ("OT_ID") can be imported.
If an abbreviated number ("ABB_ID") already registered for one user is used for another, only
the data of the user first registered in this abbreviated number will be imported. (The same
procedure is taken in one-touch numbers ("OT_ID").)
For letters accepted for "Search Letter", see the Operator's Manual for Facsimile Func-
tion.
Item Names in TopAccess
Name
(Import disabled)
Fax Number
ABB. Number
One Touch Number
Search Letter
Maximum Number of letters
Acceptable
20 one-byte letters / 10 two-byte letters
-
128 one-byte letters
(Digits and signs " * ", "#", " - ")
3 one-byte letters
(Digits from 001 to 999)
2 one-byte letters
(Digits from 1 to 75)
1 one-byte letters
(Capital letters, digits, signs)

Importing Address Book Data

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