Leica IP S Instructions For Use Manual
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Leica IP S Instructions For Use Manual

Printer for slides
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The Pathology Company
Leica IP S
Printer for slides
Instructions for Use
English
Order No.: 14 0601 80101 - Revision I
Always keep this manual near the instrument.
Read carefully before working with the instrument.

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Summary of Contents for Leica IP S

  • Page 1 The Pathology Company Leica IP S Printer for slides Instructions for Use English Order No.: 14 0601 80101 - Revision I Always keep this manual near the instrument. Read carefully before working with the instrument.
  • Page 3 Only in this way is it possible to continuously improve the technology and manufacturing techniques used in our products. This document is protected under copyright laws. All copyrights to this documentation are held by Leica Biosystems Nussloch GmbH.

  • Page 4: Table Of Contents

    Table of Contents Important Information ..........................Symbols and their meanings.......................... 6 Qualification of personnel ..........................9 Intended use of instrument ..........................9 Instrument type .............................. 10 Safety ................................Safety instructions ............................11 Warnings ................................. 12 Instrument Components and Specifications ..................Overview –...
  • Page 5 Table of Contents Malfunctions ..............................67 Status messages ............................68 Error messages .............................. 69 Changing the flash bulb ..........................72 Power failure ..............................72 Replacing the secondary fuses ........................73 Warranty and Service ..........................Decontamination Certificate ........................Leica IP S...

  • Page 6: Important Information

    Symbols and their meanings Warning Leica Biosystems GmbH assumes no liability for consequential loss or damage due to failure to observe the following instructions, particularly in relation to transportation and package handling, and failure to observe the instructions for handling the instrument carefully.
  • Page 7 Indicates the manufacturer's serial number so that a specific medical device can be identified. Consult Instructions for Use Symbol: Title of the symbol: Description: Indicates the need for the user to consult the Instructions for Use. Symbol: Title of the symbol: (Power) Leica IP S...
  • Page 8 Important Information Description: The power supply is connected upon pushing the power switch. Symbol: Title of the symbol: (Power) Description: The power supply is disconnected upon pushing the power switch. Symbol: Title of the symbol: Fragile, handle with care Description: Indicates a medical device that can be broken or damaged if not handled carefully.

  • Page 9: Qualification Of Personnel

    Improper handling of the shipment is immediately detectable and can be proven definitively. Qualification of personnel • The Leica IP S may be operated only by trained laboratory personnel. • The instrument may be operated only according to the instructions contained in this Instruction for Use.

  • Page 10: Instrument Type

    Important Information Note Proper and intended use includes the observance of all instructions in the operating manual and compliance with all inspection and maintenance instructions. Instrument type All information provided in these Instructions for Use applies only to the instrument type indicated on the title page.

  • Page 11: Safety

    The machine may be used only as intended and only if all of its safety features are in proper working condition. Malfunctions that impede safety must be remedied immediately. Leica IP S...

  • Page 12: Warnings

    Safety Warnings The safety devices installed in this instrument by the manufacturer only constitute the basis for accident prevention. Operating the instrument safely is, above all, the responsibility of the owner, as well as the designated personnel who operate, service or repair the instrument. To ensure trouble-free operation of the instrument, make sure to comply with the following instructions and warnings.
  • Page 13 The painted surfaces and the control panel of the instrument are not resistant to xylene or acetone! • While working and during cleaning, no liquid may get into the interior of the instrument. Leica IP S...

  • Page 14: Instrument Components And Specifications

    Instrument Components and Specifications Instrument Components and Specifications Overview – instrument Fig. 2 Basic instrument Slide magazines Magazine no. 1 Control panel Cover – cartridge slot Unload station (manual) Version 2.0, Revision I...
  • Page 15 Front view without lid Fig. 3 Magazine receptacles nos. 1 - 3 Cover – flash bulb Slide carrier Print head Magazine holder Feeding chute with cover Transfer point: chute --> slide carrier, with sensor Replacement plate with sealing lip Leica IP S...
  • Page 16 Instrument Components and Specifications Rear panel and electrical connections Fig. 4 DIL switch External alarm jack Socket for printer cable Secondary fuses Power supply connection Main switch Transport cartridge / ink cartridge Drawer for broken glass Note Attention for (→ "Fig. 4-7").

  • Page 17: Technical Data

    Basic instrument empty weight: approx. 28 kg Weight, packed: approx. 65 kg Unload station empty weight: approx. 14 kg Weight, packed: approx. 32 kg Performance: Load capacity: up to 3 magazines, up to 150 slides per magazine Leica IP S...

  • Page 18: Print Specifications

    Print specifications Only standard specimen slides with imprintable colored edges (→ "Fig. 5-1") can be imprinted in the Leica IP S (→ "Fig. 5"). Printing directly onto the glass is not possible. Specimen slides with the following dimensions can be processed: 76 x 26 mm, max. 1.2 mm thick.

  • Page 19: Requirements For Specimen Slides

    The use of other print media may result in unsatisfactory print quality and/or jamming of slides/ cassettes during the printing process! If the slides/cassettes you are currently using are not listed below, please contact your local Leica representative. Leica IP S...

  • Page 20: Print Specifications

    (→ p. 23 – Resistance against reagents). Important! Leica Biosystems assumes no responsibility whatsoever for any damages suffered as a consequence of imprints of poor quality or imprints made with non-reagent-resistant ink. 3.3.2 Print specifications...

  • Page 21: Printing Bar Code

    The module size always has to be an entire divisor of the printer resolution, as, due to the technology applied, only whole dots can be printed. Reading errors may occur (even if the print appears to be crisp and correct), if module width and resolution no longer match after conversion. Leica IP S...
  • Page 22 • The quality and resolution capabilities of the bar code reader. As always, using Leica-recommended print media will produce the highest quality print. However, it is highly recommended that any bar code solution be tested prior to implementation. Please check with your local representative for details on achieving the maximum number of characters with 2D bar codes.
  • Page 23 A wide range of factors beyond Leica's control can have negative effects on the results. The test conditions stated below can therefore only serve as an outline for individual laboratory test specifications.

  • Page 24: Instrument Setup

    Instrument Setup Instrument Setup Site requirements Warning The instrument must not be operated in areas at risk of explosion. To ensure proper function of the instrument, it must be set up while maintaining a minimum distance of 10 cm from walls and furniture. • The instrument requires an installation area of approx.
  • Page 25 6. The printer is secured to the wooden floor of the box with 4 plates (→ "Fig. 10-2"). Loosen the two screws (→ "Fig. 10-1") on the base of the instrument. Remove the plates from the bottom. Leica IP S...

  • Page 26: Installing The Printer

    Instrument Setup Fig. 10 7. Move the printer from the baseplate on a stable laboratory bench - or, if present, on the automated unload station. Make sure that the stage is leveled! Warning When unpacking the printer, at least two people (one person on each side of the printer) are required to lift the printer out of the box and place it onto the laboratory bench.

  • Page 27: Standard Delivery

    8. Fill the magazines with specimen slides. 9. Run a test print. Standard delivery The Leica IP S standard equipment consists of the following items: Leica IP S, basic instrument without unload station 14 0601 33201 Transport cartridge (in the instrument)

  • Page 28: Installing The Manual Unload Station

    Instrument Setup Magazine loading help 14 0601 35979 Cartridge kit, 280 ml 14 0601 43506 Ink cartridge 14 0601 52658 Cleaning swabs, pack 14 0601 39637 Replacement plate 14 0601 40162 Installing the manual unload station Fig. 12 The unload station supplied consists of: • Unload station (→...

  • Page 29: Automated Unload Station (Optional)

    4. Then carefully lower the front part of the printer unto the third bolt (→ "Fig. 13-2") so that the plug connection (→ "Fig. 13-3") locks into place in the printer base plate and the printer remains securely fastened on the unload station. Leica IP S...

  • Page 30: Installing/Exchanging The Flash Bulb

    Instrument Setup 5. Place the stack of trays (→ "Fig. 13-5") onto the lifting table (→ "Fig. 13-4") of the automated unload station. For details on the lifting table controls, see (→ p. 49 – 5.2 Display indications). Fig. 13 Installing/exchanging the flash bulb Removing the old flash bulb Warning...
  • Page 31 (→ "Fig. 18-4") of the bulb (See also (→ "Fig. 18") (→ "Fig. 19-1")). Fig. 17 Inserting the new flash bulb 1. First insert a shielding glass (→ "Fig. 18-1") into the two holders (→ "Fig. 18-2"). Leica IP S...
  • Page 32 Instrument Setup Fig. 18 2. Insert the new flash bulb (→ "Fig. 19") into socket (→ "Fig. 18-3"); then push it carefully inwards as far as it will go (→ "Fig. 21") (the polarity marker (+) must not be visible any longer). If necessary, move flash bulb gently up and down.

  • Page 33: Filling And Inserting The Magazines

    Insert magazine into the corresponding receptacle as shown. Both pins (→ "Fig. 23-2") of the magazine need to lock into slot (→ "Fig. 23-1"). Fig. 22 Fig. 23 Fig. 24 Leica IP S...

  • Page 34: Electrical Connection

    Instrument Setup Fig. 26 Fig. 25 Filling capacities: Each magazine (→ "Fig. 27-1") can hold up to 150 slides (depending on individual slide thickness). The maximum filling height of a magazine is indicated by the "max." mark (→ "Fig. 27-2") and may not be exceeded.
  • Page 35 (→ p. 27 – 4.3 Standard delivery). 1. Connect the cable to printer port (→ "Fig. 28-1"). 2. Connect the cable to one of the serial ports (COM 2) of the computer containing the control software. Fig. 29 Leica IP S...

  • Page 36: Exchanging The Transport Cartridge For An Ink Cartridge

    Instrument Setup Connecting a remote alarm device L If required, connect the external alarm system (optional) to jack (→ "Fig. 29-2"). 1. The remote alarm device is connected to the printer via a 3.5 mm-diameter jack connector. 2. For details about the remote alarm see (→...
  • Page 37 If no key is pressed, the print head will close automatically 150 seconds after opening to prevent it from drying out. An acoustic signal (5 beeps) will sound after 120 seconds, after which the final 30 seconds will be counted down on the display (→ "Fig. 33-2"). Leica IP S...
  • Page 38 Instrument Setup Fig. 33 8. Press the red retaining bracket (→ "Fig. 34-1") down and and hold it in this position, so that the transport cartridge can be removed. 9. Pull the transport cartridge (→ "Fig. 34-4") approx. 30 mm out of the instrument until the INK EMPTY LED lights up (→...
  • Page 39 Instrument Setup Inserting the ink cartridge Note • In this instruction, an example of how to insert the ink cartridge is shown using the Leica IP S printer. • Follow the information on the flag attached to the ink cartridge.
  • Page 40 Instrument Setup Fig. 36 Removing the red protective cap 1. Unscrew the red protective cap (→ "Fig. 35-3") all the way. 2. Remove the information flag and place the red protective cap in the recess provided on the ink cartridge (→...
  • Page 41 • After one of the three buttons has been pressed, the ink exchange software routine starts; air is evacuated from the hoses and the system is refilled with liquid.  When the procedure has been completed, disappears from the display. Leica IP S...

  • Page 42: Installing The Printer Driver

    Instrument Setup Running a test print L Run a test print to verify whether the print head works correctly. 1. For that purpose, fill some specimen slides into a magazine and insert the magazine into magazine position 1. 2. Press and hold the CLEAN button until is displayed, then release the button.

  • Page 43: Operation

    • Magazines are full or up to that point no further slides have been requested from a magazine that has just been emptied. LED flashing: • Flashing LED and number on display indicate which magazine is empty. Leica IP S...
  • Page 44 Operation • If several magazines are emptied at the same time, the corresponding magazine numbers are indicated in a recurring sequence. • After refilling the magazine, LOADED (→ "Fig. 38-5") must be pressed to inform the printer that the magazine has been refilled. • The printer will resume the interrupted print job where previously left off.
  • Page 45 – if there are still print jobs that have not been completed – the LED starts flashing. LED off: • Printer is offline. No print jobs will be carried out until the printer is made ready (LED on). Leica IP S...
  • Page 46 Operation ERROR (→ "Fig. 38-8") Acknowledging an error code being displayed. LED flashing: • An error has occurred. The corresponding error message is being displayed. • If ERROR is pressed after having eliminated the source of an error and after all obstacles in the processing areas have been removed, the printer resumes normal operation and the error indication disappears.
  • Page 47 • The imprinted slides are pushed out of the printer and onto the uppermost tray. • At the right end of the tray there is a sensor (→ "Fig. 40-1"), which triggers a signal when covered. The tray stack is then moved upwards by one tray. Leica IP S...
  • Page 48 Operation • Once all trays are full, the instrument emits an acoustic signal (beep), the LED in the TRAY LOAD button starts blinking, the stack of trays can be removed. Fig. 40 Controls the movement of the lifting table of the automated unload station (optional) 1.

  • Page 49: Display Indications

    Confirm the prompt by pressing ERROR. After about 3 weeks the message will be displayed again and will not disappear from the screen when pressing ERROR. You can still continue printing but maintenance is absolutely necessary. Leica IP S...

  • Page 50: Alarm Functions

    Error messages All displayed numbers from Alarm functions The Leica IP S is equipped with two different alarm functions: Instrument alarm The printer has a beeper that emits acoustic signals indicating important instrument states and functions. • Upon pressing a button: 1 short beeping sound • Magazine empty/tray stack full:...

  • Page 51: Printer Driver Settings

    The remote alarm device connected to the instrument must be rated at less than 100 mA. A maximum voltage of 24 V DC must not be exceeded. For details on how to connect a remote alarm device to the Leica IP S, please contact your local Leica sales office or the manufacturer directly.
  • Page 52 Operation 3. First, the page settings must be selected: Click on File > Page Setup to open the Page Setup dialog box (→ "Fig. 42"). 4. In Margins (→ "Fig. 42-1"), set all margins to 0; the print range will change as shown (→...
  • Page 53 Clicking onto the individual menu items opens up a pull-down menu to their right, where you can select the desired parameters. Any menu items not described here are of no importance for the printer. Therefore, the standard settings of all menu items not described here should remain unchanged. Leica IP S...
  • Page 54 Operation Fig. 44 Paper/Output > Copy Count menu (→ "Fig. 44-1"): • The amount of copies to be printed can be entered here. (→ "Fig. 44-2") Graphic > Print Quality menu • The print head resolution can be switched between 360 and 180 dpi. With slide surfaces not appropriate for 360 dpi resolution, printing results will be poor when selecting that.

  • Page 55: Cleaning And Maintenance

    Slide guiding mechanisms The IP S needs to be cleaned with a small vacuum daily in the case of heavy use (or weekly in the case of light use) to remove any debris, especially glass dust.
  • Page 56 Cleaning and Maintenance • Transport station (→ "Fig. 46") Remove dust and debris from the specimen slide carrier. Fig. 46 • Slide dispense chute (→ "Fig. 48") The swivelling flap must be open (→ "Fig. 47-1") The chute must be clean (→...

  • Page 57: Cleaning The Print Head

    1. Open the printer hood (→ "Fig. 30-1") and then press the keys CLEAN LOADED simultaneously. 2. The print head (→ "Fig. 50-1") moves upward to a position approx. 1 cm away from the sealing (→ "Fig. 50"). Leica IP S...
  • Page 58 Cleaning and Maintenance Fig. 50 3. Push the lever (→ "Fig. 51-1") upwards, then remove the red replacement plate (→ "Fig. 51-2") with the sealing lip. Fig. 51 4. Moisten one of the foam swabs supplied with the instrument (→ "Fig. 52-1") with some alcohol.
  • Page 59 8. When the cleaning process is finished, press any key of the control panel to confirm. 9. The print head moves back to the rest position; the message disappears from the display. Leica IP S...

  • Page 60: Exchanging The Cartridge

    Cleaning and Maintenance  The printer is once again ready for printing. Warning If no button is pressed to acknowledge the end of the cleaning procedure, the print head will be closed automatically after a few minutes to prevent it from drying out. However, the message remains on the display, as the instrument assumes that the cleaning has not been carried out.

  • Page 61: Inserting The New Ink Cartridge

    • Regularly remove dust from the ventilation slots on the back of the instrument using a brush or a small vacuum cleaner. • Have the instrument inspected once per year by a qualified service engineer authorized by Leica. • At the end of the warranty period, enter into a service contract. For more information, please contact your local Leica technical service center.
  • Page 62 Cleaning and Maintenance Period of storage Storing method and required measures Up to 24 h Instrument can be disonnected from mains, ink cartridge needs to be closed with red cap (→ "Fig. 55-2") in case of transport but cartridge can remain inside the printer.
  • Page 63 30-1"), then press the CLEAN and LOADED buttons at the same time. 12. Pressing those buttons moves the print head (→ "Fig. 56-1") up and away from the replacement plate. 13. Push the lever (→ "Fig. 56-2") up to allow removal of the replacement plate. Leica IP S...
  • Page 64 Cleaning and Maintenance Fig. 56 14. Remove the red replacement plate (→ "Fig. 57-1"). 15. Clean it using alcohol (95 %-100 %). Fig. 57 16. Clean the print head with alcohol (95 %-100 %) and the provided cleaning swabs (→ "Fig. 58-1").
  • Page 65 (clean) alcohol and a cleaning swab (→ "Fig. 60-3"). 23. The sealing lip (→ "Fig. 60-2") must be completely free of ink residue. Check the sealing lip for damage. Warning Do not reuse a replacement plate with a damaged sealing lip! Leica IP S...
  • Page 66 Cleaning and Maintenance Fig. 60 24. Clean the instrument completely, as described in this chapter. Transporting the instrument If the printer is to be shipped, the storage instructions described above are to be carried out completely. Then, additionally make the following preparations: 1.

  • Page 67: Troubleshooting

    4. Interrupted print jobs are resumed where previously left off. 5. If an error message is displayed several times although all possible causes have been eliminated, a Reset should be carried out. Reset: 1. Press and release LOADED and ERROR simultaneously. Leica IP S...

  • Page 68: Status Messages

    3. If the same error continues to be displayed even after a reset, switch the printer off via the power switch (back panel) and, after a short waiting period of approx. 30 sec., switch it back on. If this does not eliminate the problem either, call Leica Technical Service. Status messages (for additional information, refer also to (→...

  • Page 69: Error Messages

    Horizontal drive is mechanically blocked. Close the swivelling flap of the flash module (→ "Fig. 47-1"). Remove slide. If error persists, call Leica Technical Serivce. Vertical drive is mechanically blocked. Remove slide. If error persists, call Leica Technical Serivce. Rotational motion is mechanically blocked.
  • Page 70 • Ensure that the cover is not blocked, Safety switch triggered. e.g. by the manual unload station. Close cover completely. • Call Leica Technical Service. • Flash standby state not reached within the prescribed time. Charging electronics defective. No flash or flash duration too short.
  • Page 71 Error caused by application software. Print image exceeding the horizontal limit. Error caused by application software. The CRC test of the EEPROM returned an Call Leica Technical Service. error when the instrument was switched Internal firmware error or defective Call Leica Technical Service.

  • Page 72: Changing The Flash Bulb

    Troubleshooting Changing the flash bulb Code appears on the printer display when the flash bulb has reached its maximum service life. When code is issued, the bulb has to be changed. For details on how to insert/replace the flash bulb, please refer to (→...

  • Page 73: Replacing The Secondary Fuses

    Replacing the fuses 1. Insert a screwdriver (→ "Fig. 63-2") into the slot in fuse holder (→ "Fig. 63-1"); push slightly inwards and at the same time rotate the screwdriver a 1/4 turn to the left. Leica IP S...
  • Page 74 Troubleshooting Fig. 63 2. The fuse holder is released and can be removed. 3. Remove the defective fuse (→ "Fig. 64-2") from the fuse holder (→ "Fig. 64-1") and insert the correct type replacement fuse. Fig. 64 4. Insert the fuse holder with the replacement fuse. Push the holder in with the screwdriver and secure it with a 1/4 turn to the right.

  • Page 75: Warranty And Service

    The scope of the warranty is based on the content of the concluded agreement. The warranty terms of your Leica sales organization or the organization from which you have purchased the contractual product shall apply exclusively. Technical service information If you require technical service or replacement parts, please contact your Leica sales representative or dealer who sold the product.

  • Page 76: Decontamination Certificate

    Decontamination Certificate Decontamination Certificate Every product that is returned to Leica Biosystems or that requires on-site maintenance must be properly cleaned and decontaminated. You can find the dedicated template of the decontamination confirmation on our website www.LeicaBiosystems.com within the product menu. This template has to be used for gathering all required data.
  • Page 78 Leica Biosystems Nussloch GmbH Heidelberger Str. 17 - 19 D-69226 Nussloch Germany Tel.: +49 - (0) 6224 - 143 0 Fax: +49 - (0) 6224 - 143 268 Web: www.LeicaBiosystems.com...

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