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Lathem PC50 User Manual

Time and attendance system
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Transmitter Certification
Test Report
FCC ID: UP3PC50
FCC Rule Part: CFR 47 Part 15.209
ACS Report Number: 06-0407-15C
Applicant: LATHEM TIME CORP.
Equipment Type: Time & Attendance Terminal
Model(s): PC50
Users Manual
5015 B.U. Bowman Drive Buford, GA 30518 USA Voice: 770-831-8048 Fax: 770-831-8598

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Summary of Contents for Lathem PC50

  • Page 1 Test Report FCC ID: UP3PC50 FCC Rule Part: CFR 47 Part 15.209 ACS Report Number: 06-0407-15C Applicant: LATHEM TIME CORP. Equipment Type: Time & Attendance Terminal Model(s): PC50 Users Manual 5015 B.U. Bowman Drive Buford, GA 30518 USA Voice: 770-831-8048 Fax: 770-831-8598...

  • Page 2: Installation

    *** PRELIMINARY *** Insert image of PC50 • S • H • P UICK TART OFTWARE NSTALLATION ARDWARE NSTALLATION AYROLL ANAGEMENT...
  • Page 3 PC50 User Guide- 2 THIS EQUIPMENT COMPLIES WITH FCC CLASS-B REQUIREMENTS PURSUANT SUBPART J OF PART-15 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
  • Page 4 PC50 User Guide- 3 UICK TART UIDE TARTUP ELCOME RODUCT VERVIEW YSTEM EATURES LOCK XPRESS PC50 T ERMINAL ACKAGE ONTENTS YSTEM EQUIREMENTS FOR LOCK XPRESS INIMUM YSTEM EQUIREMENTS ECOMMENDED YSTEM EQUIREMENTS PGRADES CCESSORIES ETTING LOCK NTERACTIVE YSTEM IEWER ROUBLESHOOTING NLINE AND...
  • Page 5 LOSSARY NDEX Copyright © 2006 Lathem Time Corporation. All rights reserved. Reproduction of this document in whole or in part is strictly prohibited. This document may contain typographical or copy errors. PayClock, Lathem, the Lathem logo, and all other Lathem product names mentioned in this document are registered trademarks of Lathem Time Corporation.
  • Page 6 -Use Setup Tab to configure preferences System Requirements Setup your PC50 -Attach PC50 terminal to your computer -Mount your PC50 to the wall Launch PayClock Express -Click on the PayClock Icon that now appears on your desktop -Use the Ribbon Bar to navigate software and add employees...

  • Page 7: Product Overview

    The PC50 utilizes a proximity badge system, meaning that employees will punch in and out by waving a badge in front of the clock’s sensor. The PC50 is “real-time”, so there is no polling this device. When an employee punches In or Out, the punch is immediately added to the database.

  • Page 8: Package Contents

    Green and Red LED Light The PC50 features a LED bar with colored lighting (green or red) to quickly indicate to employees that their badge has been accepted...

  • Page 9: Recommended Requirements

    • Create exceptions (late-in, long lunch, early out, etc) • Global Holiday Time • Optional Paid Break Setting CCESSORIES Lathem offers a number of accessories to further enhance your PC50 system. Visit http://shop.lathem.com to purchase any of the accessories listed below.

  • Page 10: Getting Help

    You can access technical support and answers a number of different ways. In addition to resources within the PayClock Express software, assistance may be accessed online, via email, via telephone, or through your Lathem dealer. Don’t forget that Lathem also offers annual support contracts.

  • Page 11: General Maintenance

    • Extended parts and labor warranty helps you to save money on repairs needed after the regular product warranty has expired To learn more about Lathem support contracts and to make a purchase, contact us at (404) 691-1065 or visit http://www.lathem.com/news/supportplan.shtml...

  • Page 12: Changing Your Password

    PC50 User Guide- 11 o Click OK o Select Express Install from the main Setup screen o At the Welcome Screen, click Next o Read the License Agreement and click I Accept to continue o Select the folder where you wish to install PayClock Express (the default folder is...

  • Page 13: Logging Out

    PC50 User Guide- 12 You may register your PC50 anytime within 30 days of installing the software. If after 30 days you haven’t registered your system, you will be required to do so before continuing to use the software. There are four ways to register your software: •...
  • Page 14 In or OUT on the PC50 display, along with the employee name and total hours for the pay period. Note: The Biometric Fingerprint Reader is available for purchase at http://shop.lathem.com...

  • Page 15: The Home Screen

    LOCK XPRESS Now that your software is installed and your PC50 is connected to your PC, you may begin configuring your preferences within PayClock Express. All of the PayClock Express functions are contained within one screen, The Home Screen. Within the Home Screen, there are four sections: the Ribbon Bar, the Express Timecard, the Employee List, and the Information Area.
  • Page 16 • Add and terminate employees • Edit employees’ personal information • Edit base pay • Create and assign custom messages or sounds The Audio Icon • manage audio settings for the PC50 • setup global messages to be played to all employees.
  • Page 17 PC50 User Guide- 16 The Reports Icon • generate, preview, and print a Period Totals Report or an individual Employee Timecard Report • view All Timecards in alphabetical order The Export Icon • export pay period data into the payroll program...
  • Page 18 PC50 User Guide- 17 1. Select the desired employee from the Employee List 2. The employee’s Timecard will appear in the Express Timecard area next to the Employee List. The Timecard displays Base Hourly Pay and Gross Pay Use the Toolbar to add...
  • Page 19 PC50 User Guide- 18 Delete Icon This button allows you to delete punches already on the Time Card The Refresh Icon This icon will refresh the data in the timecards to reflect the most recent activity The Find Missing Icon This button will locate any missing punches within an Employee Timecard.
  • Page 20 PC50 User Guide- 19 NFORMATION The Information Area contains information on PayClock software, including links to software help and support, user tips, upgrades, and accessories. • Help and Support Options: links to FAQs and support information online • Add Multiple Users: links to add upgrades and increase capacity •...
  • Page 21 PC50 User Guide- 20 To begin configuring your payroll preferences: 1. Click on the Setup Icon within the Ribbon Bar 2. Select the General Tab 3. Enter your Company Name (this is the name that will be displayed on report headers) 4.
  • Page 22 PC50 User Guide- 21 2. If employees receive overtime pay on a weekly basis, check the second box. • For Overtime Level (1), select the rate at which employees are paid for overtime • work and the number of hours worked (Limit) needed to earn this overtime •...
  • Page 23 PC50 User Guide- 22 ORMAT The format tab allows you to decide how PayClock Express will display dates and times within the software. Software Time Settings: determines how time will be displayed: • 12-Hour: displays time in increments of twelve hours (12:00, 1:00, 2:00, etc) •...
  • Page 24 PC50 User Guide- 23 MPLOYEES 1. Within the Employee Icon, click Add New. 2. Insert the employee’s personal information in the appropriate blanks. You may include Base Pay rate in the employee’s profile in order to allow PayClock to calculate gross pay on the timecard.
  • Page 25 PC50 User Guide- 24 IEW AND MPLOYEE NFORMATION 1. Select the desired employee from the Employee List and click the Employees Icon from the Ribbon Select an employee from the Employee List by double-clicking on the employee’s name. 2. The Employee Window will open and you may edit any of the information in the window.
  • Page 26 PC50 User Guide- 25 • Delete the employee: select this menu items to delete the selected employee from the system (important: this cannot be undone!) • Go to this employee’s Timecard: select this menu item to move to the first cell of the employee’s timecard in the Express Timecard area...

  • Page 27: Refresh Data

    PC50 User Guide- 26 ELETE UNCHES To delete a punch from an employee’s timecard: 1. Select an employee from the Employee List to view his/her timecard 2. Select the cell that contains the punch you would like to delete 3. Click the Delete Punch Icon 4.
  • Page 28 PC50 User Guide- 27 EPORTS Reports are accessible in the Reports Icon within the Ribbon Bar Scroll Buttons and a Pop-Up Calendar allow you to change pay periods You may change your formatting preferences by clicking the Options button within a report and editing your...

  • Page 29: Totals Report

    PC50 User Guide- 28 ERIOD OTALS EPORT The Period Totals Report provides a summary view of all Employees’ total hours and total gross pay for the pay period 1. Using the scroll buttons or Pop-up Calendar, select the pay period for...
  • Page 30 PC50 User Guide- 29 XPORT AYROLL EPORTS AYROLL XPORT IZARD The Payroll Wizards Tab helps you setup your data for export into a format your payroll service can read. PayClock Express can export data into QuickBooks, PayChex, and ADP payroll software. You can also export data into ASC II format To run an export wizard: 1.
  • Page 31 PC50 User Guide- 30 LOSE ERIOD The Close Icon allows you to close out the current pay period. You cannot edit data from a closed pay period, although you may still run reports and exports. Make sure that you are finished making changes to the data for a pay period before closing it.
  • Page 32 PC50 User Guide- 31 • Selecting Refresh from the System Button option will instantly update and reload the screen. ACKUP It is important to backup your data to protect your records in the event of a disaster. The Backup function makes a complete copy of all of your files in the Database folder and then compresses them into one file, which is then accessible (when, where?).

  • Page 33: Adjust Audio Settings

    On all Out Punches play. 4. Select Play a sound for a range of punches to choose what audio sound and/or message plays on the PC50 NOTE: terminal for all punches during a specific You have the option of setting up period of time.
  • Page 34 PC50 User Guide- 33 2. At this point, you may change default security levels and assigning employees to work stations by selecting the corresponding button 3. Select the finger(s) the employee will use for enrollment 4. Adjust the security level to meet your company’s needs and...
  • Page 35 Troubleshooting Guide may have the solution to your problem. If you cannot located an answer to your question or issue, please contact Lathem support by telephone at 1-800- 241-4990 (charges may apply if you do not have a support agreement) or refer to the support section of our website at http://www.lathem.com/support.shtml Here are some...
  • Page 36 PayClock in the General tab at the Employees icon. Audio Button: The Audio button of the Ribbon Bar is used to configure the PC50 terminals audio features. This allows you to globally assign audio and visual messages that will play and display when employees punch.
  • Page 37 Sound - Select the sound to be played for the selected message. Message at Terminal - Enter the text message to be displayed on the PC50. Note: You can define up to 4 lines with each line having up to 20 characters.
  • Page 38 PayClock has one default user, Administrator. The Administrator log in gives you full access to PayClock. Once you choose a user, enter your password. The default password is "lathem". (You should change it to a unique password). Enter your password, then click OK.
  • Page 39 PC50 User Guide- 38 This button allows you to add non-work time, for example 8:00 hours of vacation. Pay Period Type Your pay period defines the start and stop of the pay time length. You define your pay period at the General tab under the Setup button.
  • Page 40 PC50 User Guide- 39 When you open the Report Manager, the “Selector” will display. With the Selector, you see four sections, the Menu and Button Bar, the Report Selection, which includes a snap shot of the selected report, Date Selection and Employee Selection...
  • Page 41 PC50 User Guide- 40 In the Rounding tab, you define how your punches will calculate. Rounding adjusts a punch to an even increment of time. With rounding, there must be a setting that triggers the punch to adjust forward or backward - this is the break point.
  • Page 42 PC50 User Guide- 41 System Icon LOCK YSTEM UTTON At the System icon, you define your basic company structure. You can setup your Company Info, Clock Communications, Preferences, Payroll Exports, Labor Tracking Levels, etc. At the System icon, you define your basic company structure. You can setup your Company Info, Clock Communications, Preferences and Payroll Exports.
  • Page 43 PC50 User Guide- 42 ADD TIME OFF I DELETE I REFRESH I FIND MISSING I ABLE ROUBLESHOOTING...

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