Page 1 DIGITAL PLAIN PAPER COPIER OPERATOR'S MANUAL FOR PRINTER FUNCTION NETWORK PRINTER BOARD GA-1040 JOB MANAGEMENT GUIDE...
Page 3 TOSHIBA GA-1040 JOB MANAGEMENT GUIDE...
Page 5 Copyright © 2001 Electronics For Imaging, Inc. All rights reserved. This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics For Imaging, Inc., except as expressly permitted herein.
Page 6 FCC Information WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Class A Declaration of Conformity This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Page 7 Proprietary Rights You acknowledge that the Software, Coded Font Programs, Typefaces, and Trademarks are proprietary to Electronics For Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics For Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, or Trademarks.
Page 8 General This Agreement will be governed by the laws of the State of California. This Agreement is the entire agreement held between you and Electronics For Imaging, and supersedes any other communications or advertising with respect to the Software and Coded Font Programs. If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.
Page 9: Table Of Contents
Contents Introduction About this manual xiii Conventions Terminology About the documentation GA-1040 job environments Permissions xvii Chapter 1: About the Command WorkStation (Option) About the Command WorkStation Starting up and logging in Connecting to the server Logging in Logging out The Command WorkStation interface Window area (Queues, Archive, FreeForm, Job Log) Menu bar...
Page 10 viii Contents Archive window 1-25 FreeForm (option) window 1-27 About FreeForm printing 1-27 Using the FreeForm window 1-28 Job commands for FreeForm master jobs 1-30 Filtering jobs in the FreeForm window 1-30 Assigning and monitoring FreeForm Masters 1-31 Tips for using FreeForm 1-31 Job Log window 1-33...
Page 11 ix Contents Archiving jobs 2-18 Importing archived jobs from external media 2-20 Using the Job Log 2-21 Other server management commands 2-23 Chapter 3: DocBuilder Pro (option) Job Management with DocBuilder Menu bar Active jobs and held jobs Job commands Viewing and editing jobs Previewing jobs Full-screen previews...
Page 12 x Contents Chapter 5: Advanced Features of DocBuilder Pro Imposition settings Sheet area Layout area Scaling area Finishing area Modifying the layout manually 5-11 Reordering pages in Layout mode 5-11 Rotating pages 5-12 Setting gutter sizes 5-13 Managing templates 5-14 Tips for using the Imposition feature of DocBuilder Pro 5-15 DocBuilder Pro and Acrobat technology...
Page 13 xi Contents Appendix A: Basics of Imposition Printing books with the Imposition feature of DocBuilder Pro Basics of imposition layout Printer’s marks Additional sheets Binding methods Gang-up printing Appendix B: Templates 1-Up Full Bleed 2-Up Perfect 2-Up Saddle 3-Up Trifold Brochure 4-Up Gate Fold 4-Up Head to Head B-10...
Page 15: About This Manual
TopAccess, and Fiery WebTools for the purposes of print job management and quality control. The term “GA-1040” is used in this manual to refer to the TOSHIBA GA-1040 installed in the copier. The name “Aero” is used in illustrations to represent the GA-1040.
Page 16: Conventions
xiv Introduction ™ • Chapter 4 describes how to use the Imposition feature of DocBuilder Pro arrange the pages of your print job in special layouts for folding, binding, or cutting after printing. The Imposition feature is only available if you have the DocBuilder Pro option for Command WorkStation installed.
Page 17: Terminology
xv Conventions Terminology Speciﬁc terms are explained as they are introduced. However, the following general terms are used throughout: • —A computer language designed as a page description language. PostScript (PS) The GA-1040 uses this language for imaging the page and communicating with applications and the print engine.
Page 18: About The Documentation
xvi Introduction About the documentation This manual is part of the set of GA-1040 documentation, which includes the following manuals for users and system administrators: • The Conﬁguration Guide explains basic conﬁguration and administration of the GA-1040 for the supported platforms and network environments. It also includes guidelines for setting up Windows NT 4.0, and Novell NetWare servers to provide PostScript and PCL printing services to clients.
Page 19: Permissions
xvii GA-1040 job environments workstations to any of the published print connections. Anyone can use the Command WorkStation, Fiery WebSpooler to control any print job. The spectrum of control that an administrator can implement is described fully in the Conﬁguration Guide. Permissions Support for these job environments is achieved by a combination of GA-1040 Setup options.
Page 21: Chapter 1: About The Command Workstation (Option)
1-1 About the Command WorkStation This chapter introduces you to the graphical user interface of the Command Chapter 1: WorkStation. First, you select a user level and log in to the GA-1040. Once you have About the logged in, you can tour the Command WorkStation windows. Your exploration will Command be more complete if you have some jobs in the Spool area (jobs printed to the Hold WorkStation...
Page 22 1-2 About the Command WorkStation (Option) The Imposition feature is available only if you have installed the DocBuilder Pro option for the Command WorkStation. For more information on imposition, see Chapter 4. For information about Setup and specifying passwords, see the Conﬁguration Guide. After you connect to a GA-1040 and log in, your ﬁrst view of the Command WorkStation is the Queues window (as indicated by the tab at the bottom), which is divided into three regions by Spool, RIP, and Print status bars.
Page 23 1-3 About the Command WorkStation • —Jobs listed below the Print status bar have already been printed. Printed jobs Printed jobs can be stored on the GA-1040 disk. The number of jobs that can be stored (from 1 to 99) is deﬁned in Setup. Menu bar Spool status bar Spooled jobs...
Page 24: Starting Up And Logging In
1-4 About the Command WorkStation (Option) Starting up and logging in To start up the Command WorkStation application, click the Windows Start button and choose Command WorkStation from the Programs menu; or, if you have created a shortcut to the Command WorkStation application, double-click the Command WorkStation icon.
Page 25: Logging In
1-5 Starting up and logging in Logging in When the Command WorkStation has connected to a server, the Log in/out slider appears, prompting you to select a login level and enter a password. Before you log in, the Administrator key is in the vertical position, and the Operator and Guest keys are in the ﬂat (horizontal) position.
Page 26: Logging Out
1-6 About the Command WorkStation (Option) Access levels The three possible levels of access to Command WorkStation functions are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be speciﬁed in Setup (see the Conﬁguration Guide). When both Administrator and Operator passwords have been speciﬁed, the access levels are as follows: Access level:...
Page 27: The Command Workstation Interface
1-7 Starting up and logging in The Command WorkStation interface The following illustration shows the Command WorkStation display in the middle of job processing. There are three other windows, Archive, FreeForm, and Job Log, which you access via tabs at the bottom of the display (3). The elements numbered 1 through 4 are common to all Command WorkStation displays, those numbered 5 through 7 appear only in the Queues window, and element number 8 is common to the Queues, Archive, and FreeForm windows.
Page 28: Window Area (Queues, Archive, Freeform, Job Log)
1-8 About the Command WorkStation (Option) interaction and ﬂexibility in the production process. This section describes each of the elements that compose the Command WorkStation display. Window area (Queues, Archive, FreeForm, Job Log) This area can display one of four windows: the Queues window (shown below), the Archive window, the FreeForm window, or the Job Log window (only the Queues window is available if you logged in as Guest).
Page 29: Menu Bar
1-9 Starting up and logging in Menu bar The menu bar has six menus. When an action is not available in the current context, the command is dimmed. Menu: Choose this: To do this: File Preferences Set Command WorkStation preferences; see page 2-4. Print Pages Print any or all of the following pages to the GA-1040: Conﬁguration page (Setting List), PS Test Page, PCL Test Page, Control Panel Map,...
Page 30 1-10 About the Command WorkStation (Option) Menu: Choose this: To do this: Job (cont.) Thumbnail A Open a selected held job in the Thumbnail A window where you can (For more view a full-screen preview of the job, edit the job, or merge it with information on like data from other jobs.
Page 31 1-11 Starting up and logging in Menu: Choose this: To do this: Server (cont.) Manage Fonts View the fonts currently installed on the GA-1040 disk, download additional fonts, or delete fonts (requires Administrator privileges); see “Other server management commands” on page 2-23. Clear Job Log Clear all jobs from the Job Log (requires Administrator privileges);...
Page 32: Server Selection Tabs
1-12 About the Command WorkStation (Option) Server selection tabs The Server selection tabs, just below the menu bar at the top of the display, can be used to log in to additional GA-1040 servers (if your site has more than one) and to switch between GA-1040 servers currently connected to the Command WorkStation.
Page 33 1-13 Starting up and logging in Server information slider The Server information slider displays name and version information about the currently connected server and the Command WorkStation. To retract the slider, click the Fiery logo at the far right of the bar. Log in/out slider This slider is described in “Logging in”...
Page 34: Job Ticket Information
1-14 About the Command WorkStation (Option) Job ticket information All the jobs listed by name in the Queues, Archive, and FreeForm windows can display the job ticket information speciﬁed by the person who originated the print job. The Command WorkStation can display this information because it parses the PostScript or PCL ﬁle before it is RIPped.
Page 35: Queues Window
1-15 Starting up and logging in Queues window Spooling The Queues window is a dynamic display of the job staging area: jobs are lined up for processing and printing, some of them are being held waiting for directions, some are moving from one stage or queue to another and are ﬁnally dropped from the list, some are held for processing by the operator, and some are held in a different queue in case you need to reprint them.
Page 36: Status Bars
1-16 About the Command WorkStation (Option) Status bars Jobs actively involved in the three processes (spooling, rasterizing, and printing) are listed in the status bars that span the Queues window. Status bars show the ﬁlename, ﬁle size, and user name for the active process, and an indication of its progress.
Page 37 1-17 Starting up and logging in If an error occurs, the Print status bar alerts you by displaying a message on a red background instead of the normal blue background. Click the small arrows at the left of the status bar to expand Enlarging the status bars the status bar display.
Page 38 1-18 About the Command WorkStation (Option) The operator’s job management functions permit holding a job at any stage of the process we have described, as illustrated below. In the ﬁgure, boxes indicate types of job icons you would see in the Queues window. Spool PostScript and Spooled and held...
Page 39: Job Icons
1-19 Starting up and logging in Job icons Three types of icons are used for both active jobs and jobs on hold. Active jobs: Jobs on Hold: Icon: (white icons and rows) (yellow icons and rows) PostScript, PCL, or raster PostScript or PCL data headed for data headed for printing Print and Hold or job on Hold...
Page 40: Rip Area
1-20 About the Command WorkStation (Option) The Spool area is both the receiving area for jobs from users on the network (Hold queue) and the waiting area for jobs that will be RIPped. When printing requires an operator (because the Print queue and Hold queue jobs Direct connection are disabled), the operator must assign a destination to all jobs received from users on the network (icon 1 in the pervious table).
Page 41: Print Area
1-21 Starting up and logging in held. Held jobs in the RIP area have already been rasterized (RIP and Hold) or they have been printed and their raster data has been routed back to the RIP area Print and Hold), where they are shown in yellow rows (icon 1). Raster jobs in the RIP area that are waiting to print (icon 2 in the previous table) cannot be manipulated by job commands.
Page 42: Job Commands
1-22 About the Command WorkStation (Option) Newly printed jobs are added to the Printed queue, and are shown at the top of the list. Jobs are saved in the Printed queue until the job limit is reached. When the ﬁrst job over the limit is printed, the oldest job is deleted from the disk.
Page 43 1-23 Starting up and logging in Choose this: To do this: Raster data is: Rename Rename the job (PostScript, PCL, or PDF Unaffected, but associated with the new ﬁle with or without raster). name Hold Hold the job in the current place (except for Held in RIP area, if included with job a job in the Print area, which is moved to the Spool or RIP area, depending on whether it...
Page 44 1-24 About the Command WorkStation (Option) Choose this: To do this: Raster data is: Thumbnail B Open a selected job in the Thumbnail B Unchanged window for viewing a full-screen preview of the job, or for copying pages into a job in the Thumbnail A window.
Page 45: Archive Window
1-25 Archive window 3. To route multiple jobs at the same time, select the jobs ﬁrst. Click the job line to select the ﬁrst job. Shift-click to select adjacent jobs. Ctrl-click to select nonadjacent jobs. Select jobs with the same job icon; otherwise, the destination options may not be the same.
Page 46 1-26 About the Command WorkStation (Option) The job commands described on page 1-22 can also be used with jobs in the Archive window. The icons that appear in the Archive window are always white, since they have no destination (as long as they are in the Archive window). Sort order indicator External volume By default, the Archive window displays all archived jobs.
Page 47: Freeform (Option) Window
1-27 FreeForm (option) window Do this: View only particular jobs Choose Filter from the Window menu, and make entries in the Filter dialog box (see page 1-35). Delete a job Select the job(s) and choose Delete from the Job menu or right-mouse command menu. Display or move job ticket Click the right mouse button on the appropriate column head;...
Page 48: Using The Freeform Window
1-28 About the Command WorkStation (Option) the printer driver interface prevents them from choosing numbers greater than 15. To create a FreeForm Master with a number greater than 15, you must override the Create Master job setting from the Properties dialog box and RIP (or reRIP) the job. To combine a variable-elements job with a FreeForm Master, the variable-elements job must be RIPped with the Use Master print option set to the number of the corresponding FreeForm Master.
Page 49 1-29 FreeForm (option) window server) and the index of FreeForm Masters are deleted by choosing Clear Server on the GA-1040 Control Panel (see the Conﬁguration Guide) or using the Clear command from the Command WorkStation (see page 1-11). You can display a subset of FreeForm Masters based on various selection criteria by using the Filter command (see page 1-30).
Page 50: Job Commands For Freeform Master Jobs
1-30 About the Command WorkStation (Option) Job commands for FreeForm master jobs The following job commands, described on page 1-22, can be used with jobs in the FreeForm window: • Delete • Associated variables • Properties • Thumbnail A • Thumbnail B The Associated variables command is available only by right-clicking a FreeForm Master job.
Page 51: Assigning And Monitoring Freeform Masters
1-31 FreeForm (option) window Assigning and monitoring FreeForm Masters Users can assign FreeForm Master numbers from 1 to 15 using the Create Master print option when they send a job. These numbers can be changed to a number from 1 to 100 with job overrides from the Properties dialog box.
Page 52 1-32 About the Command WorkStation (Option) box. It is then very important for the operator to check the Notes and Instructions columns for such information. For example, the user could send a variable-elements job named “Variable1.ps” to the GA-1040 with the instruction “Use Master5.ps as master.” The operator then: •...
Page 53: Job Log Window
1-33 Job Log window Job Log window The Job Log is a list of processed and printed jobs, the date and time they were processed or printed, and the characteristics of the job. It includes downloaded ﬁles and fonts and RIP and Hold jobs. The Job Log window is not available if you logged in as Guest.
Page 54 1-34 About the Command WorkStation (Option) In the Job Log, “Start Time” reﬂects the time that the job began RIPping; “End Time” reﬂects the time that the job printed; and “Process Time” reﬂects the total RIP time for the job. These times do not correspond to the Date/Time values displayed in the Queues window.
Page 55: Filtering Jobs
1-35 Job Log window Filtering jobs The Queues, Archive, FreeForm, and Job Log windows display a cumulative list of all jobs. If a large number of jobs are listed, it may be difﬁcult to locate a particular job or a particular group of jobs. You can display a speciﬁed subset of jobs by ﬁltering jobs in the Queues, Archive, FreeForm, and Job Log windows.
Page 56 1-36 About the Command WorkStation (Option) In the Archive and FreeForm windows, you can ﬁlter jobs according to any or all of the following criteria: • Job title • User name • Date created (or a date range) • Notes 1 or Notes 2 •...
Page 57 1-37 Job Log window Creating Filter templates If you often ﬁlter jobs according to speciﬁc criteria, you can create a ﬁlter template. In this way, you can ﬁlter jobs easily in one step and avoid the need to enter speciﬁc information each time you want to ﬁlter jobs.
Page 58: Job Properties
1-38 About the Command WorkStation (Option) 4. Enter a name for the new template and click OK. The new template is saved in the Templates pop-up menu in the Filter dialog box. To view jobs in the Queues, Archive, FreeForm, and Job Log windows according to a ﬁlter template, open the Filter dialog box, choose the template by name from the Templates pop-up menu, and click OK.
Page 59: Viewing And Editing Job Properties
1-39 Job properties Viewing and editing job properties The Properties command lets you view, edit the print option settings of, and print multiple jobs simultaneously. You can use this feature to compare the properties of several jobs and group together jobs with similar settings, if it is beneﬁcial for throughput or efﬁciency.
Page 61: Chapter 2: Managing Print Jobs
2-1 Communicating with users This chapter provides some general information about managing printing with Chapter 2: the GA-1040 and the copier, and gives you some hints on using the Command Managing WorkStation windows to monitor and manage print jobs. It suggests ways to guide Print Jobs users so that their jobs are more likely to print correctly the ﬁrst time.
Page 62: How Users Communicate Print Requirements
2-2 Managing Print Jobs • IP address or DNS name of server so users can access Fiery WebTools, at least to see if their jobs have printed • Installed options • Available media, alternative choices, standard tray/media conﬁgurations • Suggestions for the Instructions ﬁeld •...
Page 63: Customizing The Command Workstation Window
2-3 Communicating with users • Quantity of paper required • FreeForm information regarding usage of master and variable data. For more information see Chapter 1. • Future requirements for the job Customizing the Command WorkStation window You can customize the display of job ticket information in the Queues window by rearranging the column headings.
Page 64: Setting Command Workstation Preferences
2-4 Managing Print Jobs 4. With a narrow Instructions column, if you want to read detailed instructions, double-click the job and choose Notes from the Job Properties window. This also allows you to read the notes. You can edit or annotate the information in the Instructions ﬁeld if you wish.
Page 65: Printing Server Information Pages
2-5 Printing server information pages Menu: Choose this: To do this: Preferences\ Helper Application Specify the path to a helper application from which Filter to view data in the active window; this application opens automatically when “View in Helper App” is chosen from the Window menu.
Page 66: Workﬂow Scenarios
2-6 Managing Print Jobs 3. In the Select Pages area, specify the pages you want to print: —Prints the Setting List, which gives the current server and device Conﬁguration conﬁguration. This page lists general information about the hardware and software conﬁguration of the GA-1040, the current settings for all Setup options, and the Ethernet address of the GA-1040.
Page 67 2-7 Workﬂow scenarios The green light on the GA-1040 ﬂashes, the network icon blinks; on the Command WorkStation, the Spool status bar is animated and the job title appears. As soon as spooling has ﬁnished, the Spool status bar is cleared and the RIP status bar animates. Almost immediately thereafter, the RIP status bar is cleared and the Print status bar animates.
Page 68: Using The Copier
2-8 Managing Print Jobs Everyone has discovered the GA-1040 on the network and jobs are coming Scenario 3 in rapidly. You right-click several routine jobs in the Spool area and choose Print to let the server print them one after the other. You choose Print and Hold if you know you will be reprinting the job soon.
Page 69: Canceling Jobs
2-9 Canceling jobs Canceling jobs You may need to cancel a job after it has been routed for processing or printing. You can cancel a job only while it is being RIPped or while it is being printed. You cannot cancel a waiting job (white job row) that is routed for RIPping or printing.
Page 70 2-10 Managing Print Jobs To override a setting for a single job, right-click the current setting and choose the override setting from the pop-up list. For some options, changing the setting requires that the job be reRIPped; these options show an icon to the left of the option name. Indicates reRIPping is required To override settings for all jobs listed in the Properties dialog box, right-click the name of the print option (the row header) at the left of the dialog box and choose the...
Page 71: Printing Variable Data Documents (Freeform)
2-11 Viewing and overriding print settings are two exceptions to this: Page Range and Scale. For jobs from the Spool area that have been viewed and edited in the thumbnail windows or PDF ﬁles printed using Fiery Downloader, you cannot override the following print options: •...
Page 72: Downloading Files And Fonts
2-12 Managing Print Jobs O PRINT A VARIABLE DATA DOCUMENT 1. Right-click to select the job comprising the variable elements of the document, and choose Properties. See page 2-9 for details. 2. Scroll to ﬁnd the FreeForm section in the Properties dialog box, and right-click the Use Master print option.
Page 73 2-13 Downloading ﬁles and fonts The Manage Fonts command (in the Server menu) provides another way to download fonts to the GA-1040 (see page 2-15). O DOWNLOAD FILES OR FONTS 1. Choose Download from the Job menu, or right-click on the Spool status bar and select Download.
Page 74 2-14 Managing Print Jobs PDF ﬁles are always spooled to the GA-1040 hard disk before being printed. PDF ﬁles must be sent to the Print queue (or to the Hold queue if the Print queue is not enabled). Do not choose Direct Connection to download PDF ﬁles. 4.
Page 75: Managing Server Fonts
2-15 Downloading ﬁles and fonts Some applications, including Adobe Photoshop, provide transfer functions that let you specify density settings for an image. If the ﬁle you are printing includes transfer functions, the Brightness option has no effect. For more information on using transfer functions, see the documentation for your application.
Page 76 2-16 Managing Print Jobs O MANAGE FONTS 1. Choose Manage Fonts from the Server menu. The Server Fonts window displays Add, Delete, Update, and Print buttons. Choose either PostScript or PCL fonts. Choose PostScript or PCL fonts Locked fonts Click to download additional fonts Click to delete font(s) Click to update the font list display Downloaded fonts...
Page 77: Managing Jobs With Multiple Servers
2-17 Managing jobs with multiple servers Managing jobs with multiple servers You can connect to up to ﬁve GA-1040 servers simultaneously from the Command WorkStation. This allows you to view and manage jobs being processed by multiple servers from a single location, and balance the job load between servers of similar capabilities.
Page 78: Archiving Jobs
2-18 Managing Print Jobs O TRANSFER JOBS BETWEEN SERVERS 1. Log in to more than one server, as described above. To transfer jobs between servers, both servers must support the Send to < > command. Nickname_Devicename 2. In the Queues window of the source server, select the job(s) you want to transfer. You can select any held jobs in the Spool or RIP areas.
Page 79 2-19 Archiving jobs 3. To archive the job(s) internally to the GA-1040 hard disk click OK. The job(s) are archived internally. 4. To archive the job(s) externally to the Command WorkStation hard disk or to a device on the network, click Add. Click to add a device 5.
Page 80: Importing Archived Jobs From External Media
2-20 Managing Print Jobs 6. If applicable, select Archive rasters. The Archive rasters option is dimmed for PostScript data jobs and for jobs being archived to Server Internal. Raster data ﬁles may be large and therefore may take considerable time to archive.
Page 81: Using The Job Log
2-21 Using the Job Log Click Add to import ﬁles from other archived volumes. 3. Click OK. The job is imported to the same area in the Queues window (Spool or RIP) from which it was archived. Using the Job Log Chapter 1 introduced the Job Log, which is the list of all processed and printed jobs, including the date and time they were printed, and all the characteristics of the job.
Page 82 2-22 Managing Print Jobs To update the Job Log, choose Refresh from the Window menu. After printing or exporting the entire Job Log, you may want to clear it; choose Clear Job Log from the Server menu. The Job Log window displays a list of all the jobs and the following information about them: status, document name, user, date, start time, end time, process time, page description language, size, device, page size, media, number of originals, number of black-and-white pages, and total number of pages.
Page 83: Other Server Management Commands
2-23 Other server management commands Other server management commands These additional Server menu commands are used to manage server performance, conﬁguration, and status. Some of these commands are available only when logged in as Administrator: • —Allows you to delete fonts from, as well as add fonts to, the Manage Fonts GA-1040 (see page 2-15).
Page 85: Chapter 3: Docbuilder Pro (Option)
3-1 Job Management with DocBuilder The Command WorkStation includes a powerful DocBuilder tool that allows you Chapter 3: to preview and edit PostScript and raster data. (For information on how to identify a DocBuilder Pro raster data job, see page 1-19.) (option) DocBuilder ’s merge features eliminate the limitations of particular software applications.
Page 86: Menu Bar
3-2 DocBuilder Pro (option) Menu bar The menu bar has six menus. Commands that relate to DocBuilder appear in four of them. When an action is not available in the current context, the command is dimmed. Menu: Choose this: To do this: Thumbnail A Open a selected held job in the Thumbnail A window where you can view a full-screen preview of the job, edit the job, or merge it...
Page 87: Active Jobs And Held Jobs
3-3 Job Management with DocBuilder Active jobs and held jobs In the description that follows, assume that the operator has full control of jobs; that is, the administrator has disabled the Direct connection and the Print queue, and all user jobs come to the Hold queue.
Page 88: Job Commands
3-4 DocBuilder Pro (option) Job commands Job commands are used to assign a selected job to a new destination or process. These commands are available from the Job menu (see page 3-4). Many are also available as right-mouse commands. The job commands available at a given time depend on the context;...
Page 89 3-5 Job Management with DocBuilder Choose this: To do this: Raster data is: Process Next Give top priority to this job. RIP (and then print) it as soon as the processor : This command is available only is free, before other waiting jobs. for jobs in the Spool area that are not Option is dimmed if there are no other waiting currently held.
Page 90: Viewing And Editing Jobs
3-6 DocBuilder Pro (option) Choose this: To do this: Raster data is: Archive Archive the selected held job(s) to the Archived with the job, if archiving of GA-1040 hard disk, the local Command raster data is speciﬁed WorkStation hard disk, or to a device on the network and move the job icon to the Archive window;...
Page 91 3-7 Viewing and editing jobs Thumbnail generation If your held PDF job in the Spool area already holds thumbnail data, you can open it in the Thumbnail A or B windows without modifying the temporary ﬁle; otherwise, DocBuilder generates thumbnail images and adds them to the temporary ﬁle. Because the generation of thumbnails may take a few moments, DocBuilder prompts you to permit or deny this action.
Page 92 3-8 DocBuilder Pro (option) 3. Choose a PostScript or PDF ﬁle in the Spool or Print area and select RIP and Hold, Print, or Print and Hold. As pages are RIPped, they are displayed in the Thumbnail A window. 4. When you have ﬁnished viewing, click the Thumbnail A tab to close the thumbnail window.
Page 93: Full-Screen Previews
3-9 Viewing and editing jobs Full-screen previews Double-clicking any page in the Thumbnail A or Thumbnail B window opens a full-screen preview of the page. The full-screen preview is a view-only display, and it takes time to retrieve the data. If you have edited a PostScript, PDF, or raster job with DocBuilder or DocBuilder Pro, you must save the edited ﬁle before you can view full-screen previews of its pages.
Page 94: Editing And Merging Jobs
3-10 DocBuilder Pro (option) Job from the RIP area Click to view adjacent pages Click to close the full-screen preview Click to rotate 90, 180, or 270 degrees If scroll bar appears, click on arrows, in empty spaces, or move bar to scroll up or down If scroll bar appears, click on arrows, in empty spaces, or...
Page 95 3-11 Viewing and editing jobs Be careful not to delete all pages of a job in Thumbnail A without ﬁrst saving a copy of the job. Click to expand or retract the Thumbnail B window Click here to close the Thumbnail B window Thumbnail B (source) Click to expand or retract the Thumbnail A window...
Page 96: Editing Or Merging Files
3-12 DocBuilder Pro (option) You can merge pages from multiple documents into the Thumbnail A document by opening documents one after another in the Thumbnail B window. Documents in the Thumbnail B window are view-only, and while you can copy pages from Thumbnail B to Thumbnail A, you cannot edit the Thumbnail B document.
Page 97 3-13 Viewing and editing jobs , PDF, O VIEW AND EDIT CRIPT OR RASTER DATA JOBS 1. Select a PostScript, PDF, or raster data job and choose Thumbnail A from the Job menu. The ﬁle must be a held PostScript or PDF job in the Spool area, or a held PostScript, PDF, or raster data job in the RIP area.
Page 98 3-14 DocBuilder Pro (option) The illustration below shows a job from the RIP area. Click to open a full-screen preview of the page Click to duplicate a page Click to delete a page —Deletes the currently selected page(s). Delete —Duplicates the currently selected page(s). Duplicate —Opens a full-screen preview of the currently selected page (see “Full-screen Preview...
Page 99 3-15 Viewing and editing jobs If the icon does not have an arrow, the page(s) will be replaced; if the icon has an arrow, the page(s) will be inserted. … Replace single page Replace multiple pages … Move single page Move multiple pages between two pages between two pages...
Page 100 3-16 DocBuilder Pro (option) , PDF, O MERGE TWO CRIPT OR RASTER DATA JOBS 1. In the Thumbnail A window, display the document you wish to edit. The ﬁle must be a held PostScript or PDF job in the Spool area, or a held PostScript, PDF, or raster data job in the RIP area.
Page 101 3-17 Viewing and editing jobs To replace page(s), drag Thumbnail B page(s) on top of page(s) in Thumbnail A; to add page(s), drag the page(s) to a new position between pages, before the ﬁrst page, or after the last page in Thumbnail A. …...
Page 102 3-18 DocBuilder Pro (option) To insert a Thumbnail B page directly after the last Thumbnail A page, drag the Thumbnail B page so that it is just to the right of the last Thumbnail A page and shows an arrow pointing to the right. If the Thumbnail B page is placed too far to the right of the last Thumbnail A page, the Thumbnail B page will replace the last Thumbnail A page.
Page 103: 3-19 Duplex Alignment Command
3-19 Duplex Alignment command 5. If you have edited Thumbnail A, you are prompted to save the job (click Yes) and enter a new name. Enter a new name and click OK. Depending on the location of the original ﬁles, the new PostScript, PDF, or raster ﬁle is now in the Spool or the RIP area, ready to print, together with the original source and target ﬁles.
Page 104 3-20 DocBuilder Pro (option) 3. Hold the test page up to a strong light source and choose the coordinates at which the two grids are best aligned. For example, the grids may be best aligned at a point which is D on the horizontal axis and 4 on the vertical axis.
Page 105: Chapter 4: Using Imposition
4-1 Main window Imposition is a special feature of DocBuilder Pro. You must have the DocBuilder Pro Chapter 4: option for the Command WorkStation installed to use this feature. This chapter Using describes the graphical user interface for imposition functions. For background Imposition information on imposition and its uses, see Appendix A.
Page 106 4-2 Using Imposition If you have installed DocBuilder Pro as an optional kit, you will also need to install a dongle on your workstation. If the dongle is not attached, you will see an error message. When you choose the Impose command, a page-imaging process is invoked that generates a PDF version of the job on which DocBuilder Pro will perform imposition.
Page 107: Job Previews
4-3 Job previews Job previews The main window provides a preview of a job’s pages before the job is RIPped, allowing you to manipulate the source PDF before rasterizing the job. Pages appear as a printer’s spread; that is, they appear in the order in which they are printed as an imposed job.
Page 108: Navigating In The Main Window
4-4 Using Imposition Navigating in the main window You can use the icons and menus at the top and bottom of the window to: • Switch from Preview mode (thumbnails of actual content) to Layout mode (page numbers only) • Zoom in and out •...
Page 109: Switching Between Page View And Layout View
4-5 Job previews When you position the cursor over the pan or Zoom tool, a 3-D border surrounds it to provide the appearance of a raised button. Click once to select the tool. The 3-D border inverts, as if the button has been pressed, indicating the tool is selected. When you select the Pan tool or Zoom tool, the appearance of the cursor changes to indicate that you can now use that tool to manipulate the preview.
Page 110: Setting Magniﬁcation Levels
4-6 Using Imposition The following table summarizes the characteristics of the layout and Preview modes: Feature: Layout mode: Preview mode: Shows page content WYSIWYG content view Quick redraw on slower computers Shows printer’s marks Reorder pages Rotate pages Deﬁne gutter Setting magniﬁcation levels You can use the Zoom tool to increase or decrease the level of magniﬁcation in the main window from 12% to 800%.
Page 111: Viewing The Sheets
4-7 Job previews The View menu at the bottom of the window provides several ways to set the level of magniﬁcation at which DocBuilder Pro displays the contents of the window. The View menu allows you to choose preset zoom values ranging from 50% to 800%. You can also choose to make the current preview ﬁt in the window.
Page 112: Using Templates
4-8 Using Imposition The page preview moves in the same direction as the cursor. You can repeat this step as necessary to make a particular portion of the preview visible. At the bottom of the window, you can manipulate the content view using a standard scroll bar or the Sheet menu.
Page 113: Template Pop-Up Menu
4-9 Using templates Template pop-up menu You can apply a template by choosing its name from the Template pop-up menu, in the top-left corner of the main window. The new settings take effect immediately. Save template Name of current template Delete template O SAVE THE CURRENT SETTINGS AS A TEMPLATE You can save the current combination of Sheet, Layout, Scaling, and Finishing settings...
Page 114 4-10 Using Imposition 2. In the Save As dialog box, type a name for the job and its settings. 3. Click Yes. In the Save As dialog box, the name of the original spooled source ﬁle appears with a new extension (.dbp) as the suggested name. If you mistakenly close the main window when you intend to keep working, click Cancel in the Save As dialog box.
Page 115: Chapter 5: Advanced Features Of Docbuilder Pro
5-1 Imposition settings This chapter provides information about the advanced features of DocBuilder Pro. Chapter 5: You can use Imposition settings to alter various aspects of a job and create custom Advanced templates. Features of DocBuilder Pro Imposition settings Imposition settings apply only to the job currently displayed in the main window. Because these settings usually affect the job’s printed layout, they are saved with the job and used whenever the job is opened.
Page 116: Sheet Area
5-2 Advanced Features of DocBuilder Pro You can change the default unit of measure for all input ﬁelds in the Preferences dialog box of the Command WorkStation. You can also specify any unit of measure in any ﬁeld that accepts input by sufﬁxing one of the following abbreviations to the new value: “i”, “in,”...
Page 117 5-3 Imposition settings The sheet size setting also deﬁnes a sheet orientation; for example, a paper size of 8 indicates a portrait sheet orientation, while a paper size of 10 8 indicates a landscape sheet orientation. It is not necessary, however, to choose a sheet size based on the sheet orientation it determines.
Page 118: Layout Area
5-4 Advanced Features of DocBuilder Pro Layout area A layout is a plan that speciﬁes the number, ordering, and rotation of page images on the sheet. DocBuilder Pro supports layouts of up to 25 pages per sheet, in a matrix of up to 5 rows by 5 columns (50 pages duplex).
Page 119 5-5 Imposition settings The Columns value interacts with the Rows and Scaling values. When you choose a value that causes content to extend beyond the edge of the sheet, DocBuilder Pro provides a visual warning. For more information, see “Clipping indicators” on page 5-7.
Page 120: Scaling Area
5-6 Advanced Features of DocBuilder Pro Bleeds Select Bleeds in the Layout area.When bleeds are enabled, marks are repositioned by the speciﬁed bleed amount. Because the bleed amounts required for each job vary, DocBuilder Pro allows you to specify both the horizontal and vertical bleeds in the Deﬁne Bleeds dialog box.
Page 121 5-7 Imposition settings Clipping indicators If you supply scaling values that would cause the page to print past the edge of the sheet, DocBuilder Pro provides a visual warning. When the window is in layout mode, any clipped page edge is highlighted in yellow. When the window is in preview mode, the clipping icon appears in the top-left corner of the Scaling area.
Page 122: Finishing Area
5-8 Advanced Features of DocBuilder Pro Finishing area In the Finishing area, you can specify the binding method and compensate automatically for creep according to the grouping of signatures in the job and the way in which the job is to be bound. Binding To enable binding settings and disable gang printing, select Binding.
Page 123 5-9 Imposition settings Groups You can enter a whole number in the Groups of ﬁeld to specify the number of signatures gathered together in each saddle when the book is bound. As the number of signatures in a saddle increases, the effect known as binder’s creep becomes more prevalent.
Page 124 5-10 Advanced Features of DocBuilder Pro Documents laid out this way may tend to be collated more easily than when printed in another order. The Repeat option in this menu enables what is commonly known as “step-and-repeat” printing. Step-and-repeat is most often useful when printing multiple copies of a single document;...
Page 125: Modifying The Layout Manually
5-11 Modifying the layout manually Modifying the layout manually Whether you apply a predeﬁned layout or specify custom settings, you can manually modify the job’s layout by: • Reordering pages • Rotating pages • Setting gutter sizes To make any of these modiﬁcations, you must ﬁrst select layout mode (see page 4-5). You should specify the Duplex setting before reordering or rotating pages.
Page 126: Rotating Pages
5-12 Advanced Features of DocBuilder Pro Rotating pages You can manually rotate individual pages or sets of pages in the job. To do this, the job must be displayed in Layout mode. Rotation is performed in 90° clockwise increments when you click the Rotate icon in the upper-right corner of a page. Rotate icon •...
Page 127: Setting Gutter Sizes
5-13 Modifying the layout manually • To rotate all pages in a certain location on the front side of each duplex sheet, press the Shift key and click the Rotate icon on any page in that location on any sheet. For example, in the graphic above, if you press the Shift key and click the Rotate icon on Page 8, Page 6 would rotate as well because they are both in the same location on the front side on the sheet.
Page 128: Managing Templates
5-14 Advanced Features of DocBuilder Pro Managing templates You can name and save the current combination of Sheet, Layout, Scaling, and Finishing settings as a template. The Size setting of the Sheet menu cannot be saved. You can use the Preferences item in the File menu to set the folder or directory in which the Command WorkStation saves templates.
Page 129: Tips For Using The Imposition Feature Of Docbuilder Pro
5-15 Tips for using the Imposition feature of DocBuilder Pro O DELETE A SAVED TEMPLATE 1. Click the Delete template icon—the trash can icon on the right side of the Template pop-up menu. 2. In the dialog box that appears, select the template to delete. 3.
Page 130: File Management
5-16 Advanced Features of DocBuilder Pro File management An awareness of how DocBuilder Pro structures data can help you maintain the integrity of source documents and create interim copies of work in progress. This section describes the temporary ﬁles that DocBuilder Pro creates at various stages in the process of imposing a document, and suggests ﬁle-management techniques you can use to preserve your work.
Page 131: Saving Imposed Jobs
5-17 Tips for using the Imposition feature of DocBuilder Pro Saving imposed jobs When you save an imposed job, DocBuilder Pro does two things: • If new data has been added to the temporary PDF ﬁle, it is written back to the GA-1040 under the name you specify in the Save As dialog box.
Page 133: Chapter 6: Overview Of Topaccess And Webtools
6-1 WebTools and TopAccess This chapter introduces TopAccess and Fiery WebTools. TopAccess provides access Chapter 6: to jobs that have been sent to the copier hard disk drive, and WebTools provide access Overview of to jobs that have been sent to the GA-1040. TopAccess and WebTools This chapter describes how to launch TopAccess and access Print Job, Counter, and...
Page 134: Using Topaccess
6-2 Overview of TopAccess and WebTools For WebTools, the levels of access allowed to remote users depend on whether the administrator has enabled use of WebTools, and whether or not a password is required to use the job management features. If you have been given the Operator password, you can manage job ﬂow and override print settings of your jobs with Fiery WebSpooler.
Page 135 6-3 Using TopAccess O ACCESS CCESS 1. Launch your Internet browser application. 2. Enter the IP address or the DNS name of the GA-1040. Check with the operator or administrator for this information. The TopAccess screen is displayed. The following sections describe the Print Job, Counter, and Options features of TopAccess.
Page 136: Print Jobs
6-4 Overview of TopAccess and WebTools Print Jobs Print jobs that have been sent to the GA-1040 Direct or Print connections can be viewed from the Print Jobs screen. To access the Print Jobs screens, press the Print Jobs button. The Job Status tab is displayed: Job Status tab All jobs except private jobs and stored jobs appear in the window on the Job Status tab.
Page 137 6-5 Using TopAccess Private Job tab Jobs that use the Private Job printer driver print option that are sent to the Direct or Print connections appear in the window on the Private Job tab. Details about each job, including its user name, document name, date and time, paper size, number of pages, and copies are listed.
Page 138: Viewing Department Code Jobs
6-6 Overview of TopAccess and WebTools Viewing Department Code jobs Print jobs can be tracked by their department codes from the Counters tab of TopAccess. For example, to facilitate the tracking of jobs by department, an Administrator may assign each department that uses the GA-1040 a ﬁve digit code. The speciﬁed code is entered in the printer driver when a department member sends a job to the GA-1040.
Page 139: Accessing Webtools
6-7 Accessing WebTools Department codes are assigned by the Administrator. See the Conﬁguration Guide for details. For information about specifying a department code for a job from the GA-1040 printer driver, see the Printing Guide. Accessing WebTools WebTools are accessed via the Options button on the TopAccess home page. WebTool: Summary: For more information:...
Page 140 6-8 Overview of TopAccess and WebTools 4. Click WebTools. If the Log in dialog box appears, enter the Administrator or Operator password. A password is not required if you are logging in as a Guest. 5. Click one of the buttons at the left to select one of the WebTools. Move the cursor over the buttons to display information about the selections.
Page 141: Chapter 7: Fiery Webspooler
7-1 Tracking and managing jobs with Fiery WebSpooler Fiery WebSpooler duplicates many of the functions and features of the Command Chapter 7: WorkStation. Each provides additional ﬂexibility by allowing job tracking and Fiery WebSpooler management from multiple platforms over the Internet or an intranet. Fiery WebSpooler, one of the Fiery WebTools, is accessed with an Internet browser and the TopAccess home page (see Chapter 6).
Page 142 7-2 Fiery WebSpooler Most Fiery WebSpooler commands function identically to those of the Command WorkStation. For more information on speciﬁc commands, see Chapters 1 and 2. O ACCESS THE IERY POOLER WINDOW 1. From the GA-1040 home page window, click WebSpooler. For instructions on how to access the GA-1040 home page window, see page 6-7.
Page 143: About The Fiery Webspooler Window
7-3 Tracking and managing jobs with Fiery WebSpooler About the Fiery WebSpooler window Like the Command WorkStation, Fiery WebSpooler is a window to view GA-1040 and copier functions, and an interface from which you can control those functions. The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars.
Page 144: Manipulating Job Options And Job Flow
7-4 Fiery WebSpooler —Jobs with an error are shown in red. To display the error, double-click the job Errors line. Note that you cannot check the job properties or hold a job with an error. If your job does not appear anywhere in the Fiery WebSpooler window, it may have already been printed;...
Page 145 7-5 Tracking and managing jobs with Fiery WebSpooler Choose this command To do this: Raster data is: from the Job menu: Delete Job(s) Delete the job(s) from the list. Deleted Cancel Printing Cancel the currently printing job. Deleted Cancel RIPping Cancel the currently processing job.
Page 146: Overriding Job Option Settings
7-6 Fiery WebSpooler Choose this command To do this: Raster data is: from the Job menu: Thumbnail A Open the selected held raster data job in the Changed if job is edited, unaffected if job is Thumbnail A window where you can view a only viewed full-screen preview of the job, edit the job, or merge it with raster data from other jobs.
Page 147: Thumbnails And Full-Screen Previews (Docbuilder)
7-7 Tracking and managing jobs with Fiery WebSpooler For some options, changing the setting requires that the job be reRIPped; these options show an icon to the left of the option name. The options you set here are the same ones you set from the Print dialog box when you print from an application.
Page 148: Using The Job Log
7-8 Fiery WebSpooler DocBuilder differences in Fiery WebSpooler The DocBuilder tool in Fiery WebSpooler functions almost identically to that in the Command WorkStation. For detailed information on using DocBuilder, see Chapters 1 and 2 (for instructions on editing and merging raster ﬁles, see “Editing and merging jobs”...
Page 149 7-9 Tracking and managing jobs with Fiery WebSpooler O DISPLAY UPDATE PRINT AND DELETE SAVE THE 1. Choose Show Job Log from the Fiery WebSpooler Window menu. 2. Click All or specify a date range. 3. Click OK. The Job Log appears in a new browser window. The Delete button appears only if you logged in as Administrator.
Page 150 7-10 Fiery WebSpooler The Job Log displays each job and the following information: status, document name, user name, date, start time, end time, process time, page description language, ﬁle size, device, paper size, media, number of originals, total number of pages, Notes1, and Notes2.
Page 151: Appendix A: Basics Of Imposition
A-1 Basics of Imposition This chapter introduces the basic concepts of imposition and can be used as an Appendix A: introductory tutorial for imposing a document that will be printed as a book or Basics of booklet. For more detailed information on the Imposition main window and its Imposition components, see Chapter 4, “Using Imposition.”...
Page 152 A-2 Basics of Imposition The printed sheet is subsequently folded into something resembling a booklet having connected pages. The folded sheet is called a signature, which is then trimmed to the ﬁnished size. For pages to appear in normal reading order and position in the ﬁnal booklet, their ordering and positioning on the sheet must differ from the normal book-reading order.
Page 153 A-3 Basics of Imposition The paper should now resemble a small eight-page booklet (with the tops of pages joined at the fold). 4. Page through the booklet as if you were reading it, and number each page sequentially. Don’t forget to number the front and back of each page—in general books have content on both sides of each page.
Page 154: Printer's Marks
A-4 Basics of Imposition Some pages must be printed upside down on the sheet in order for them to appear right-side up in the ﬁnal booklet, and pages must also be printed out of numerical sequence on the sheet in order for them to appear in numerical sequence in the ﬁnal booklet.
Page 155: Additional Sheets
A-5 Basics of Imposition DocBuilder Pro makes it easy to set up gutters and specify a set of printer’s marks to image on the ﬁnished sheet as illustrated below. Job label Trim marks Fold mark Gutter Margin Additional sheets A book layout must also adjust the placement of pages according to the total number of pages in the job.
Page 156: Binding Methods
A-6 Basics of Imposition DocBuilder Pro lets you add blank pages or add, delete, and rearrange pages from multiple source documents easily, so you can quickly preview the results of page manipulations. Binding methods A book layout also speciﬁes the means by which sheets are gathered and bound. Stitching or stapling ﬁnished pages across a common center fold, or spine, is called saddle stitch binding and the stitched pages are called a saddle.
Page 157 A-7 Basics of Imposition DocBuilder Pro reorders imposed pages automatically according to your choice of binding method, which can save a signiﬁcant amount of time and effort. Consider, for example, what must be done when a book that was to be saddle stitched exceeds the bindery’s maximum page count and must be reimposed as a perfect-bound book.
Page 158: Gang-Up Printing
A-8 Basics of Imposition Creep becomes more noticeable as the number of groups in a saddle increases, and its effect is most noticeable on pages farthest from the center fold of the saddle. Consequently, a book layout must also specify the number of groups in each saddle because the number of groups in each saddle affects the amount of creep needs to be accounted for.
Page 159 A-9 Basics of Imposition This job can be made even more efﬁcient by eliminating the gutters between cards, allowing you to reduce signiﬁcantly the number of cuts required to separate each card from its neighbor. Deﬁning zero-width gutters on a shared cut line in this manner is called using a common blade for those cuts.
Page 161: Appendix B: Templates
B-1 Templates This appendix describes of the built-in templates DocBuilder Pro provides. Appendix B: Templates 1-Up Full Bleed The 1-Up Full Bleed layout is used to print one page per sheet. The printer’s marks show where to cut the paper so that the content extends to the edge of the paper. The following settings are applied for this layout: •...
Page 162: 2-Up Perfect
B-2 Templates 2-Up Perfect The 2-Up Perfect layout is used to create signatures for a perfect bound book. Each sheet is folded once and stacked on top of one another. For more information on binding methods, see page A-6. The following settings are applied for this layout: •...
Page 163 B-3 Templates The 2-Up Perfect layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages will be added if necessary. Pages will be ordered in groups of four so that when folded each sheet will have four sequential pages.
Page 164: 2-Up Saddle
B-4 Templates 2-Up Saddle The 2-Up Saddle layout is used to create signatures for a saddle bound book. All of the sheets are folded together, one inside the other. For more information on binding methods, see page A-6. The following settings are applied for this layout: •...
Page 165 B-5 Templates The 2-Up Saddle layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages will be added if necessary. Pages will be ordered so that when sheets are folded and stitched together into signatures, the pages will be sequential.
Page 166: 3-Up Trifold Brochure
B-6 Templates 3-Up Trifold Brochure The 3-Up Trifold Brochure layout consists of a single sheet folded into three sections. Although the three sections are the same width, the space between each section varies so that the leftmost panel can be folded over the other two panels. The following settings are applied for this layout: •...
Page 167 B-7 Templates The 3-Up Trifold Brochure layout can be used only with jobs that have six pages. If the job contains more or less than six pages, an error message will appear. The pages will be ordered as follows: Sheet 1, Sheet 1, front side back side...
Page 168: 4-Up Gate Fold
B-8 Templates 4-Up Gate Fold The 4-Up Gate Fold layout is used most often in the case of a four-panel brochure. The ﬁnished brochure unfolds to double and then four times the original size. The following settings are applied for this layout: •...
Page 169 B-9 Templates The 4-Up Gate Fold layout can be used only with jobs that have eight pages. If the job contains more or less than eight pages, an error message will appear. The pages will be ordered as follows: Sheet 1, Sheet 1, front side back side...
Page 170: 4-Up Head To Head
B-10 Templates 4-Up Head to Head The 4-Up Head to Head layout is used to create booklets from a layout of four pages on each side of the printed sheet. By rotating the two topmost pages, the signature can be folded both horizontally and vertically, and trimmed. The ﬁnished booklet will have all pages in the correct order and rotation.
Page 171 B-11 Templates with two folds at 90 degrees, trimmed, and stitched together into signatures, the pages will be sequential. Note that although this layout requires two folds, the template applies a fold mark on the spine fold only. For example: •...
Page 172: 4-Up Z-Fold
B-12 Templates 4-Up Z-Fold The 4-Up Z-Fold layout allows many panels to be folded on top of one another without stressing the folded spine. The most common example is a road map. The following settings are applied for this layout: •...
Page 173 B-13 Templates The 4-Up Z-Fold layout can be used only with jobs that have eight pages. If the job contains more or less than eight pages, an error message will appear. The pages will be ordered as follows: Sheet 1, Sheet 1, front side back side...
Page 175: Appendix C: Troubleshooting
C-1 Troubleshooting This section lists provides some troubleshooting guidelines should a problem arise with Appendix C: the GA-1040 or the Command WorkStation. If you are unable to resolve a problem Troubleshooting after referring to this chapter, contact your authorized service/support center. Error messages Error messages can result from problems with the print job, the GA-1040, the Command WorkStation, or the copier.
Page 176: Command Workstation Hangs
C-2 Troubleshooting Troubleshooting In case of problems, and before you call for service, check the guidelines in this section. If you are unable to resolve the problem, make a note of the error condition and contact your authorized service/support center. Command WorkStation hangs If the Command WorkStation windows do not update, try clicking the Log in/out slider and logging out, and then exiting the Command WorkStation.
Page 177: Unexpected Printing Results
C-3 Troubleshooting If the Eﬁnl.ini ﬁle contains conﬁguration information for several servers, or information that is not readily recreated, keep the Eﬁnl.ini ﬁle as a backup. 3. Print a settings list. You will use the information on this page to conﬁgure the connection to the GA-1040. 4.
Page 178: Clearing The Server
C-4 Troubleshooting If this happens: This is the problem: There are font errors. If user-speciﬁed fonts that are not resident on the GA-1040 are not printing correctly in PostScript ﬁles that are downloaded by users, request that they embed the fonts in the PostScript ﬁle or print directly from their application.
Page 179: Setup Error Messages
C-5 Troubleshooting Mac OS users may fail to see the GA-1040 if a network administrator has assigned it to a different zone, or has added zones where previously there were none. If you have conﬁgured the GA-1040 and set up client computers and network servers according to guidelines in the Conﬁguration Guide and Getting Started, try printing a Test Page (at the Command WorkStation, choose Print Pages from the File menu).
Page 181: Index
Index Index bleeds 5-6, A-4 About command 1-11 access Cancel Printing command levels xvii, 1-6 from Command WorkStation 1-10, 2-9 restricting xvii from Fiery WebSpooler 7-5 Accessing TopAccess 6-3 Cancel RIPping command Acrobat Exchange, touch-up tool from Command WorkStation 1-10, 2-9 problems 5-15 from Fiery WebSpooler 7-5 active jobs 1-18, 3-3...
Page 182 I-2 Index Conﬁguration page DocBuilder differences 7-8 printing from the Command Download command 1-10, 1-24, 2-15, 3-5 WorkStation 2-6 downloading ﬁles and fonts 2-12 connection to server, conﬁguring 1-4 duplexing 5-3 Counter Jobs (Department code jobs), Duplex menu 5-3 viewing, from TopAccess 6-6 duplex printing Create Master option 2-11 deﬁned A-3...
Page 183 I-3 Index overview 6-2, 6-7 downloading 2-12, 2-16, C-4 Print and Hold command 7-5 managing 2-15 to 2-16 Print command 7-5 printer fonts on server 2-16 Process Next command 7-5 printing font list 2-6, 2-16 raster data 7-5 TrueType 2-12 Remove Raster command 7-5 Font Substitution Table 2-12 Rename command 7-5...
Page 184 I-4 Index preview mode 4-5 Printer’s Marks 5-5 headers printer’s spread 4-3 Job Log window 1-33 reader’s spread 4-3 Queues window 1-14, 2-3 reordering pages 5-11 held jobs 1-18, 1-20, 3-3 rows menu 5-4 Help Scaling area 5-6 Command WorkStation settings panel, displaying 5-1 information 1-11 size menu 5-2...
Page 185 I-5 Index RIP area 1-20 layout view 5-11 Spool area 1-19 load balancing between servers 2-17 Job Label logging in to a server 1-5 date 5-5 Log in/out slider 1-5, 1-13, C-2 deﬁned 5-5, A-4 Log out command 1-11, 2-23 job name 5-5 sheet information 5-5 Manage Fonts command 1-11, 2-15, 2-23...
Page 186 I-6 Index Print area 1-21 Print command 1-9, 1-11, 1-23, 3-4, 7-5 page Printed queue 1-3, 1-21, 7-3 ﬁnished size 5-6 print engines and duplex printing A-3 interaction of scaling values 5-7 printer (job) icon 1-19 maximum number in layout 5-4 Printer Control Language (PCL) xv numbers in layout view 5-11 printer fonts, see fonts...
Page 187 I-7 Index Private Job, viewing, from TopAccess 6-5 RIP, deﬁned xv problems, see troubleshooting RIP and Hold command 1-9, 1-23, 3-4, 7-5 Process Next command 1-9, 1-23, 3-5, 7-5 RIP area 1-20 Properties command 1-9, 1-23, 2-9, 3-5 RIPped jobs 1-2, 7-3 Properties dialog box 2-9 RIPping 1-15 rotating pages 5-12...
Page 188 I-8 Index server fonts, see fonts status bars Server Information slider 1-13 animation 1-16 Server menu commands 1-10 in Queues window 1-2, 1-16 Server Selection tabs 1-12 Print 7-3 Setup command 1-11, 2-23 RIP 7-3 sheet Spool 7-3 deﬁned A-1 step-and-repeat printing 5-9 navigating to selected 4-5 Stored Job, viewing, from TopAccess 6-5...
Page 189 I-9 Index Trim Marks 5-5, A-4 troubleshooting Command WorkStation cannot connect to server C-2, C-3 Command WorkStation hangs C-2 ﬁle management tips 5-16 general guidelines C-2 slow redraw 4-5 touch-up tool problems 5-15 unexpected printing results C-3, C-4 users are unable to connect to the printer C-4 undo, in editing thumbnail views 3-11, 3-18 Undo command 1-10, 3-2...

This manual is also suitable for:

E-studio 35

Toshiba e-studio 45 Operator's Manual

About this Manual

Conventions

About the Documentation

GA-1040 Job Environments

Chapter 1: About the Command Workstation (Option)

About the Command Workstation

Starting up and Logging in

The Command Workstation Interface

Queues Window

Archive Window

Freeform (Option) Window

Job Log Window

Job Properties

Chapter 2: Managing Print Jobs

Communicating with Users

Setting Command Workstation Preferences

Printing Server Information Pages

Workﬂow Scenarios

Canceling Jobs

Viewing and Overriding Print Settings

Downloading Files and Fonts

Managing Jobs with Multiple Servers

Archiving Jobs

Using the Job Log

Other Server Management Commands

Chapter 3: Docbuilder Pro (Option)

Job Management with Docbuilder

Viewing and Editing Jobs

3-19 Duplex Alignment Command

Chapter 4: Using Imposition

Main Window

Job Previews

Navigating in the Main Window

Using Templates

Chapter 5: Advanced Features of Docbuilder Pro

Imposition Settings

Modifying the Layout Manually

Managing Templates

Tips for Using the Imposition Feature of Docbuilder Pro

File Management

Chapter 6: Overview of Topaccess and Webtools

Webtools and Topaccess

Using Topaccess

Accessing Webtools

Chapter 7: Fiery Webspooler

Tracking and Managing Jobs with Fiery Webspooler

Appendix A: Basics of Imposition

Printing Books with the Imposition Feature of Docbuilder Pro

Appendix B: Templates

1-Up Full Bleed

2-Up Perfect

2-Up Saddle

3-Up Trifold Brochure

4-Up Gate Fold

4-Up Head to Head

4-Up Z-Fold

Appendix C: Troubleshooting

Error Messages

Maintaining Optimal System Performance

C-1 Troubleshooting

Index

Quick Links

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Summary of Contents for Toshiba e-studio 45