Konica Minolta bizhub C3850 User Manual
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Konica Minolta bizhub C3850 User Manual

Fax functions
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User's Guide Fax Functions

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  • Page 1 User's Guide Fax Functions...

  • Page 2: Table Of Contents

    Table of contents Fax Function Preparation for Fax Function (For Administrators) Preparation flow..........................2-2 Operations required to use this function ..................2-3 Checking the modular cable connection ....................2-3 Specifying the type of telephone line....................2-4 Preparing to use the machine in a Private Branch Exchange (PBX) environment......2-4 Selecting a receiving method......................2-4 Registering TTI ............................2-4 Setting the date and time for the machine..................2-4...
  • Page 3 Specifying the sending time ([Timer TX])..................4-4 Timer TX..............................4-4 Operation flow.............................4-4 Checking the destination fax number before sending a fax ([Check Dest.& Send]) ....4-5 Check Dest. & Send..........................4-5 Operation flow.............................4-5 Sending a confidential fax ([F-Code TX]) ..................4-6 Confidential communication .......................4-6 Operation flow.............................4-6 Specifying a relay station for sending ([F-Code TX])..............
  • Page 4 Receiving a confidential fax (Confidential RX) ................6-8 Confidential communication .......................6-8 Operations required to use this function ....................6-8 Printing a received fax ........................6-8 Restricting communication peers with password (Closed Network RX) ........6-9 Closed Network RX..........................6-9 Operations required to use this function (for administrators) .............6-9 Receiving a polling file (Polling RX).....................

  • Page 5: Fax Function

    Fax Function...
  • Page 6 The following describes precautions that should be observed when using fax functions. To use fax functions, optional units must be installed except in certain regions. For bizhub C3850: The optional Fax Kit FK-512 and Mount Kit MK-738 are required, excluding mod- els used in North America.

  • Page 7: Preparation For Fax Function (For Administrators)

    Preparation for Fax Function (For Administrators)

  • Page 8: Preparation Flow

    Preparation flow Preparation for Fax Function (For Administrators) Preparation flow Connecting this machine to a telephone line  Checking the modular cable connection  Specifying the type of telephone line % The dialing method must be correctly specified to ensure communication can take place. ...

  • Page 9: Operations Required To Use This Function

    Operations required to use this function Operations required to use this function Reference For details on how to set up the fax environment, refer to Chapter 4 "Initial Settings of This Machine" in [Quick Start Guide]. Checking the modular cable connection Check that a modular cable is connected between the LINE port and the relevant telephone line.

  • Page 10: Specifying The Type Of Telephone Line

    Operations required to use this function Specifying the type of telephone line Specify the type (dialing method) of telephone line to which this machine is to be connected. The dialing method must be correctly specified to ensure communication can take place. To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [Line Parameter Setting] - [Dialing Method] Preparing to use the machine in a Private Branch Exchange (PBX) environ-...

  • Page 11: Option Settings

    Option settings Option settings Registering frequently used fax numbers Registering a frequently used fax numbers on this machine will save you from having to enter them each time you send a fax. For details on how to register it, refer to page 8-2. Using an LDAP server to specify addresses When an LDAP server or Active Directory is used for user management purposes, you can search for or spec- ify fax numbers using the server.

  • Page 12: How To Send

    How to Send...

  • Page 13: Sending (Basic Operation Flow)

    Sending (basic operation flow) How to Send Sending (basic operation flow) Load the original. Tap [Fax]. Enter a fax number. % For details on how to specify a destination, refer to page 3-9. % Fax broadcasting can be performed by specifying multiple destinations. [Fax Functions]...
  • Page 14 Sending (basic operation flow) Tap [Application], then configure fax option settings. % Before scanning the original on this machine, specify the size of the original to be scanned. If you fail to set the original size correctly, the image may be cut off. For details on how to specify the orig- inal size, refer to page 3-12.

  • Page 15: Checking The Recipient Status Before Sending (Manual Transmission)

    Checking the recipient status before sending (manual transmission) Checking the recipient status before sending (manual transmis- sion) Manual transmission Manual transmission lets the sender to check the recipient status by communicating with the recipient or checking signal sounds to ensure that the recipient is ready to receive a fax. Use this function to ensure faxes are sent to the receiving machines when they are ready to receive them.
  • Page 16 Checking the recipient status before sending (manual transmission) Check that [Send] is selected and specify a fax number. % To specify a fax number, directly enter a target number, or specify a desired number from the reg- istered destinations. For details on how to specify a destination, refer to page 3-9. % To redo operations for specifying destinations or option settings, press Reset.

  • Page 17: Recalling A Program For Sending

    Recalling a program for sending Recalling a program for sending Program Program is a function used to register a combination of frequently used option settings and destination infor- mation as a recall key. When you register a program, you can recall a combination of option settings and destination information with a single key action on the main screen.
  • Page 18 Recalling a program for sending Enter the program name and destination, then tap [OK]. Settings Description [Name] Enter the program name (using up to 72 bytes). [Dest.] Select the desired destination from Address Book or Group registered in this machine. Only one destination can be specified. Reference You can also use Web Connection to register a program.
  • Page 19 Recalling a program for sending Select the program you want to recall, and tap [Recall]. The registered content of the program is applied. % When you tap [Check Setting], you can view the registered content of the selected program. % Tap [Delete] to delete the selected program. Press the Start key.

  • Page 20: Specifying A Destination

    Specifying a destination Specifying a destination Selecting a destination from Favorites Select a destination registered on this machine. Tapping [Favorites] displays the destinations registered in Favorites. You can send data by broadcast transmission if you select multiple destinations. Item Description Switches the destination list to the button or list view.

  • Page 21: Directly Entering Data

    Specifying a destination Item Description [Address Type] Narrow down destinations by the type of the registered destination. [Name Search] Searches for the specified destination using its registration name. [LDAP] When you are using the LDAP server or Active Directory of Windows Server, search for an E-mail address through the server.

  • Page 22: Selecting A Destination From The History

    Specifying a destination Selecting a destination from the history Tap [Others] - [Job History] to select a destination from the transmission history. The history shows the latest five destinations. If necessary, multiple destinations can be selected from the history. Tips If a registered destination is edited or the Main Power Switch is turned off and on, history information is de- leted.

  • Page 23: Option Settings For Fax Tx

    Option settings for fax TX Option settings for fax TX 3.5.1 Basic option settings Specifying the size of the original to be scanned ([Scan Size]) To display: [Application] - [Basic] - [Scan Size] Select the size of the original to be scanned. Specifying the resolution to scan the original ([Resolution]) To display: [Application] - [Basic] - [Resolution] Select a resolution at which to scan the original.

  • Page 24: Adjusting Quality/Density

    Option settings for fax TX Load the original. NOTICE Do not load more than 50 sheets at a time into the original tray, and do not load the sheets up to the point where the top of the stack is higher than the mark.

  • Page 25: Viewing The Current Settings

    Option settings for fax TX 3.5.4 Viewing the current settings Tapping [Check Settings] displays a list of specified destinations. You can reconfirm the specified destina- tions and settings before sending data. Settings Description [Destination] Displays a list of specified destinations. •...

  • Page 26: Sending Options

    Sending Options...

  • Page 27: Resending A Fax

    Resending a fax Sending Options Resending a fax Auto resending (auto redial) If a fax transmission fails due to a line or recipient machine problem, the machine automatically resends (re- dials) the fax after a certain length of time has elapsed. Related setting (for the administrator) You can change the number of redials to take place in auto redialing.

  • Page 28: Sending A Fax Without Sender Information

    Sending a fax without sender information Sending a fax without sender information Sender information The sender information includes the machine name, your company name (sender name), and the fax number of the machine. It is automatically added to each fax to be sent. In general use, a fax is sent with sender information, but it can be temporarily sent without it.

  • Page 29: Specifying The Sending Time ([Timer Tx])

    Specifying the sending time ([Timer TX]) Specifying the sending time ([Timer TX]) Timer TX Timer TX is a feature that automatically starts sending at a specified time. Using the Timer TX function to reserve fax transmission during off-peak rate hours early in the morning and late at night can help to reduce transmission costs.

  • Page 30: Checking The Destination Fax Number Before Sending A Fax ([Check Dest.& Send])

    Checking the destination fax number before sending a fax ([Check Dest.& Send]) Checking the destination fax number before sending a fax ([Check Dest.& Send]) Check Dest. & Send The Check Dest. & Send function checks the fax number specified for the fax transmission against the des- tination fax number (CSI) and sends the fax only when they match.

  • Page 31: Sending A Confidential Fax ([F-Code Tx])

    Sending a confidential fax ([F-Code TX]) Sending a confidential fax ([F-Code TX]) Confidential communication The confidential communication function is designed to communicate with specific people using a Confiden- tial RX User Box that requires a registered number and a password. This ensures that fax communications are sent with enhanced security.

  • Page 32: Specifying A Relay Station For Sending ([F-Code Tx])

    Specifying a relay station for sending ([F-Code TX]) Specifying a relay station for sending ([F-Code TX]) Relay distribution The Relay Distribution function sends a fax to a relay station, which distributes the received fax to a pre-reg- istered group of destinations. If you have created groups of a relay station and the other destinations by area, you can reduce the total com- munication cost compared to the cost of broadcasting to all destinations.

  • Page 33: Releasing The Ecm Mode For Sending ([Ecm Off])

    Releasing the ECM mode for sending ([ECM OFF]) Releasing the ECM mode for sending ([ECM OFF]) ECM (Error Correction Mode) is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines that support the ECM communicate, while confirming that there is no error in the sent data. This prevents image blurring caused by noise on the phone line.

  • Page 34: Operation Flow

    Releasing the Super G3 mode for sending ([V34 OFF]) Releasing the Super G3 mode for sending ([V34 OFF]) V34 is a communication mode used for the Super G3 fax communication. This can shorten the communication time and reduce communication costs because a single page of size- A4 document can be sent within approximately three seconds.

  • Page 35: Sending The Original Page By Page ([Quick Memory Tx])

    Sending the original page by page ([Quick Memory Tx]) Sending the original page by page ([Quick Memory Tx]) Quick Memory TX Quick Memory TX is a method to start sending a fax as soon as one page of the original has been scanned. The total number of pages transmitted can be entered in the sender record.

  • Page 36: Sending A Fax With A Password ([Password Tx])

    4.10 Sending a fax with a password ([Password TX]) 4.10 Sending a fax with a password ([Password TX]) Password TX The Password TX is a function that sends a fax with a password. It is used to send faxes to a device on which fax peers are restricted by passwords (a device with Closed Network RX enabled).

  • Page 37: Registering A Polling File ([Polling Tx])

    4.11 Registering a polling file ([Polling TX]) 4.11 Registering a polling file ([Polling TX]) Polling TX The Polling TX function stores a file beforehand on the internal hard disk and sends it out when a request for reception (polling request) is received from the recipient. The files for polling are stored in the polling transmission folder, and transmitted upon receipt of a polling re- quest.
  • Page 38 4.11 Registering a polling file ([Polling TX]) Tap [Others] - [Polling TX]. Check the information of the registered file, then tap [Print] or [Delete]. [Fax Functions] 4-13...

  • Page 39: How To Receive A Fax

    How to Receive a Fax...

  • Page 40: Receiving A Fax Automatically (Using The Machine In Fax Only Mode)

    Receiving a fax automatically (using the machine in fax only mode) How to Receive a Fax Receiving a fax automatically (using the machine in fax only mode) Auto RX Auto RX is a mode in which faxes are automatically received after a specific number of rings sound. It is helpful to set this machine to Auto RX if the line is dedicated for faxing.

  • Page 41: Receiving A Fax Manually

    Receiving a fax manually Receiving a fax manually Manual RX Manual RX is a mode that enables manual reception of incoming faxes using the Off-Hook key. This function is useful when a telephone is connected to this machine where the line is used both for phone and fax oper- ations, the telephone is used frequently, and where you always prefer to receive faxes manually.

  • Page 42: Using The Drpd Service

    Using the DRPD service Using the DRPD service DRPD If the DRPD (Distinctive Ring Pattern Detection) service is used, fax reception starts automatically when the call signal of the selected pattern is received. NOTICE If DRPD is set by mistake in a region where the DRPD service is not available, it will result in a fax receiving failure.

  • Page 43: Receiving Options

    Receiving Options...

  • Page 44: Adding The Received Date And Time For Printing ([Footer Position])

    Adding the received date and time for printing ([Footer Position]) Receiving Options Adding the received date and time for printing ([Footer Position]) Reception information Reception information contains the date and time of fax reception, the number assigned according to the or- der of reception (reception number), and page number.

  • Page 45: Saving Or Forwarding An Unprintable Fax (In-Memory Proxy Reception)

    Saving or forwarding an unprintable fax (in-memory proxy reception) Saving or forwarding an unprintable fax (in-memory proxy recep- tion) In-memory proxy reception When the machine cannot print a received fax due to a paper jam or exhaustion of consumables, the received fax is stored in memory until this machine is ready to print it.

  • Page 46: Automatically Distributing A Received Fax (Tsi Routing)

    Automatically distributing a received fax (TSI Routing) Automatically distributing a received fax (TSI Routing) TSI Routing TSI (Transmitting Subscriber Identification) Distribution automatically forwards a received fax to the pre- specified destination (SMB, FTP, or E-mail (Internet fax) destination) based on the sender's fax number (TSI). There is no need to sort printed faxes for each recipient and no risk of missing a fax.

  • Page 47: Forwarding A Received Fax To Another Destination (Forward Tx)

    Forwarding a received fax to another destination (Forward TX) Forwarding a received fax to another destination (Forward TX) Forward TX Forward TX is a function that transfers a received fax to a pre-specified destination (fax, E-mail, or internet fax destination). Received faxes can be converted to files that can be handled by a computer, which saves printing costs.

  • Page 48: Saving A Received Fax To Memory Without Printing (Memory Rx)

    Saving a received fax to memory without printing (Memory RX) Saving a received fax to memory without printing (Memory RX) Memory RX Memory RX is a function that saves a received fax in memory of this machine without printing it. You can check the contents of incoming faxes and print only the required ones, thereby reducing printing costs.

  • Page 49: Downloading A Received Fax

    Saving a received fax to memory without printing (Memory RX) Downloading a received fax Using Web Connection, you can download a received fax to your computer. In addition, you can print or delete a fax and view detailed information. Access to the Web Connection using the Web browser. % Enter the IP address of this machine in the URL field of the Web browser, then press the Enter key on the keyboard.

  • Page 50: Receiving A Confidential Fax (Confidential Rx)

    Receiving a confidential fax (Confidential RX) Receiving a confidential fax (Confidential RX) Confidential communication The confidential communication function is designed to communicate with specific people using a Confiden- tial RX User Box that requires a registered number and a password. This ensures that fax communications are sent with enhanced security.

  • Page 51: Restricting Communication Peers With Password (Closed Network Rx)

    Restricting communication peers with password (Closed Network RX) Restricting communication peers with password (Closed Net- work RX) Closed Network RX Closed Network RX is a function that restricts the peers by passwords. When receiving a fax, the machine checks the password sent from the sender against the password preset for this machine and, if they match, accepts transmission.

  • Page 52: Receiving A Polling File (Polling Rx)

    Receiving a polling file (Polling RX) Receiving a polling file (Polling RX) Polling RX Polling RX is a function that receives a file for polling saved in a sending machine by sending a request from this machine. The communication fee is charged to the recipient. Tips This function cannot be used together with the following functions.

  • Page 53: Saving A Received Fax In Memory (Pc-Fax Rx)

    Saving a received fax in memory (PC-Fax RX) Saving a received fax in memory (PC-Fax RX) PC-Fax RX PC-Fax RX is a function that saves a received fax in memory. The saved fax can be printed or downloaded if necessary. Tips PC-Fax RX cannot be used together with the following functions.

  • Page 54: Downloading A Received Fax

    Saving a received fax in memory (PC-Fax RX) Downloading a received fax Using Web Connection, you can download a received fax to your computer. In addition, you can print or delete a fax and view detailed information. Access to the Web Connection using the Web browser. % Enter the IP address of this machine in the URL field of the Web browser, then press the Enter key on the keyboard.

  • Page 55: Stopping Fax Printing At Night (Night Rx)

    6.10 Stopping fax printing at night (Night RX) 6.10 Stopping fax printing at night (Night RX) Night RX Night RX is a function that prohibits printing of faxes that are received in the pre-specified nighttime zone. Faxes received in the night time zone are collectively printed after the specified night time zone has been elapsed.

  • Page 56: Printing A Fax On Both Sides ([Duplex Print (Rx)])

    6.11 Printing a fax on both sides ([Duplex Print (RX)]) 6.11 Printing a fax on both sides ([Duplex Print (RX)]) Duplex Print (RX) An original is printed on both sides of paper when multi-page fax is received. This can reduce the paper con- sumption.

  • Page 57: Configuring The Fax Print Settings (For Administrators)

    6.12 Configuring the fax print settings (for administrators) 6.12 Configuring the fax print settings (for administrators) Default print settings A received fax is printed according to the following conditions depending on the page size of the fax. A standard-size fax, such as A4, is printed on the same standard size paper as the received fax while being slightly reduced in size (default: 96%).

  • Page 58: Printing A Fax Report

    Printing a Fax Report...
  • Page 59 Printing a Fax Report The following types of fax reports are available. Reports are printed automatically if certain conditions are satisfied, or printed manually. Report name Description Activity Report This report contains results of sent and received faxes. A total of 100 faxes are recorded on separate pages for send and received. The activity report is automatically printed.

  • Page 60: Registering Frequently Used Destinations (Address Book)

    Registering Frequently Used Destinations (Address Book)

  • Page 61: Address Book

    Registering Frequently Used Destinations (Ad- dress Book) Address Book Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination registered on this machine is called an Address Book. Up to 2000 address books can be registered.
  • Page 62 Enter destination information, then tap [OK]. Settings Description [No.] Destination registration number. The smallest available number that is not used is automatically assigned. [Name] Enter the destination name (using up to 72 characters). [Favorites] Select this option to register a frequently used destination. The registered des- tination is displayed in [Favorites], enabling you to easily specify a destination.
  • Page 63 Index...
  • Page 64 Index Program ..............3-6 Recalling ..............3-7 Address Book ..............8-2 Register ..............3-6 Address Registration ...........8-2 Fax Destination ............8-2 Auto redial ..............4-2 Quick Memory TX ............. 4-10 Auto RX ...............5-2 Reception information ..........6-2 Background Removal ..........3-13 Relay distribution ............4-7 Binding Position ............3-12 Report .................
  • Page 65 http://konicaminolta.com A3GN-9563-00A 2013. 8 © 2013...

This manual is also suitable for:

Bizhub c3350Bizhub c3850fs

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