Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS TopAccess Guide ES9455 MFP ES9465 MFP/ES9475 MFP...
Page 3: Preface
Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the OKI MFP's functions. Operations on some items are restricted depending on the privileges assigned to the TopAccess user.
Page 4 Screens The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the display or the order of buttons in the illustrations may differ from that of your equipment. About the defaults shown in this manual The defaults shown in this manual are the values in the standard operating environment.
Page 5: Table Of Contents
CONTENTS Preface............................1 Chapter 1 Overview TopAccess Overview ....................... 8 TopAccess Conditions......................9 Accessing TopAccess ......................10 Accessing TopAccess by entering URL ................10 Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)............12 TopAccess Screen Descriptions................... 21 Access Policy Mode ....................... 22 Chapter 2 [Device] Tab Page [Device] Item List........................
Page 6 Managing address book ...................... 96 Managing mailboxes......................102 Chapter 6 [Counter] Tab Page [Counter] Tab Page Overview ..................... 106 [Counter] Item list ......................106 [Counter] How to Set and How to Operate................. 113 Viewing counters ....................... 113 Chapter 7 [User Management] Tab Page [User Management] Tab Page Overview ................
Page 7 Displaying version information................... 258 [Security] Item List ....................... 259 Authentication settings ...................... 259 Certificate management settings ..................268 Password Policy settings....................272 [Security] How to Set and How to Operate ................ 275 Installing a device certificate....................275 Creating/Exporting a client certificate ................282 Installing CA certificate ......................
Page 8 Checking logs of Meta Scan....................368 Using the Attribute of the External Authentication as a Role of the MFP ....... 369 Exporting the role information setting file ................369 Defining the role information setting file ................369 Importing the role information setting file................370 Enabling the role base access setting ................
Page 9 Overview This chapter provides an overview of the TopAccess functions. TopAccess Overview ....................... 8 TopAccess Conditions......................9 Accessing TopAccess ......................10 Accessing TopAccess by entering URL........................10 Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)......12 TopAccess Screen Descriptions................... 21 Access Policy Mode.......................
Page 10: Chapter 1 Overview
1 Overview TopAccess Overview TopAccess is a management utility that allows you to check device information of this equipment and job status, and to carry out device setting and maintenance through a web browser. TopAccess has an "end-user mode" and a "access policy mode". End-user mode End users can: Display general device information, including status, tray/accessory configuration, and paper supply information.
Page 11: Topaccess Conditions
1 Overview TopAccess Conditions Your device should be connected to the network and TCP/IP is correctly configured to operate TopAccess. When TCP/IP is correctly configured, you can access TopAccess via a web browser. Supported browsers Windows Internet Explorer 6.0 or later (Internet Explorer 7.0 or later when IPv6 is used) Firefox 3.5 or later Macintosh...
Page 12: Accessing Topaccess
1 Overview Accessing TopAccess You can access TopAccess by entering its URL in the address box of the web browser. To access it under a Windows Vista/Windows 7/Windows Server 2008 environment, confirm the network connection status on the Network Map with the LLTD (Link Layer Topology Discovery) feature of Windows Vista/Windows 7/Windows Server 2008, and then click the displayed icon of this equipment.
Page 13 1 Overview 1.Overview The TopAccess website appears. You can also access TopAccess using the Local Discovery link. For instructions on accessing TopAccess from Local Discovery, refer to the Help for Local Discovery. Accessing TopAccess...
Page 14: Accessing Topaccess From Network Map
1 Overview Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008) Confirm the network connection status on the [Network Map] with the LLTD feature of Windows Vista/Windows 7/Windows Server 2008, and then click the displayed icon of this equipment. P.12 “With Unidentified Network (Windows Vista)”...
Page 15 1 Overview 1.Overview Click [Network and Sharing Center]. The [Network and Sharing Center] window appears. Click [Customize] of [Unidentified network (Public network)]. The [Set Network Location] window appears. Accessing TopAccess...
Page 16 1 Overview Select [Private] of [Location type], and then click [Next]. The [User Account Control] dialog box appears. If the user account control is disabled, the [Set Network Location - Successfully set network settings] window appears. Go to step 7. Click [Continue] in the [User Account Control] dialog box.
Page 17 1 Overview 1.Overview With Unidentified Network (Windows 7) Click the [Start] icon and select [Control Panel]. The [Control Panel] window appears. Click [Network and Internet]. The [Network and Internet] window appears. Click [Network and Sharing Center]. The [Network and Sharing Center] window appears. Accessing TopAccess...
Page 18 1 Overview Click [Choose homegroup and sharing options]. The [HomeGroup] window appears. Click [What is a network location?]. The [Set Network Location] window appears. Accessing TopAccess...
Page 19 1 Overview 1.Overview Click [Work network]. The [Set Network Location] confirmation window appears. Click [Close]. Accessing TopAccess...
Page 20 1 Overview Accessing TopAccess from Network Map Click the [Start] icon and select [Control Panel]. The [Control Panel] window appears. Click [Network and Internet]. The [Network and Internet] window appears. Click [Network and Sharing Center]. The [Network and Sharing Center] window appears. Accessing TopAccess...
Page 21 1 Overview 1.Overview Click [View full map]/[See full map] in the [Network and Sharing Center] window. Mapping of devices connected on the network appears in the [Network Map] window. Click the icon of this equipment. The name, IP address and MAC address of the devices appear when you place the pointer over each icon. If the equipment has the Finisher installed, its icon is displayed together with the Finisher icon.
Page 22 1 Overview The TopAccess website appears. Accessing TopAccess...
Page 23: Topaccess Screen Descriptions
1 Overview TopAccess Screen Descriptions Item name Description Function tab Features are grouped under each tab. This provides access to the main pages of TopAccess for each function. Menu bar This provides access to each menu page under the selected function tab. Submenu bar This provides access to each submenu page under the selected menu and function tab.
Page 24: Access Policy Mode
1 Overview Access Policy Mode The access policy mode enables different operation privileges and displayed items to be applied depending on the user account you used to log in to TopAccess. In the access policy mode, the details of operations and displays differ depending on the roles and department assigned to the given user account.
Page 25 1 Overview 1.Overview Click the menu and submenu to display the desired page. You can log out by clicking the [Logout] link at the top right of the page. Access Policy Mode...
Page 27: [Device] Tab Page
[Device] Tab Page This chapter describes the [Device] tab page in the TopAccess end-user mode. [Device] Item List........................26 Displayed Icons ........................28...
Page 28: [Device] Item List
2 [Device] Tab Page [Device] Item List TopAccess opens the [Device] tab which includes a picture indicating the device status. At any time, the end user may click [REFRESH] to update the TopAccess status information. This tab shows the following information about the device: Item name Description Device Information...
Page 29 2 [Device] Tab Page 2.[Device] Tab Page Item name Description Paper The following information is displayed. Tray — Displays a list of the installed trays. Size — Displays the paper size set for each tray. Thickness — Displays the thickness of the paper set in each tray. Attribute —...
Page 30: Displayed Icons
2 [Device] Tab Page Displayed Icons When the equipment requires maintenance or when an error occurs with the equipment, icons indicating the status information appear near the graphic image of the equipment on the TopAccess [Device] tab. The following are the icons displayed and their descriptions.
Page 31 [Job Status] Tab Page Using TopAccess, end users can display and delete print jobs, fax/internetfax jobs, and scan jobs released by end users. [Job Status] Tab Page Overview ................... 30 [Print Job] Item list..............................30 [Fax/InternetFax Job] Item list ..........................32 [Scan Job] Item list ...............................33 [Job Status] How to Set and How to Operate ..............
Page 32: Job Status] Tab Page
3 [Job Status] Tab Page [Job Status] Tab Page Overview You can display and delete print jobs, fax/internetfax jobs, and scan jobs. You can also print print jobs immediately. When user authentication is enabled, you can operate on jobs associated with the user account you used to log in. However, a user account with administrator privileges can operate on all jobs.
Page 33 3 [Job Status] Tab Page 3.[Job Status] Tab Page Item name Description Document Name Displays the document name of the print job. Document names are displayed using 10 asterisks (*) when the Confidentiality Setting is enabled. P.144 “Setting up Confidentiality Setting” Date Time Displays the date and time when the print job was released from the client computers.
Page 34: [Fax/Internetfax Job] Item List
3 [Job Status] Tab Page [Fax/InternetFax Job] Item list The Fax/InternetFax Job page displays the following information for each fax transmission job. Item name Description [Delete] button The selected fax job is deleted. File No. Displays the file number (001 to 100) to identify the fax transmission job. TO(Name) Displays the destination name set for the fax transmission job.
Page 35: [Scan Job] Item List
3 [Job Status] Tab Page 3.[Job Status] Tab Page [Scan Job] Item list The Scan Job page displays the following information for each scan job. Item name Description [Delete] button The selected scan job is deleted. TO(Name) Displays the destination (name) to where the scanned document is sent via an E-mail. TO(Email) Displays the destination (E-mail address) to where the scanned document is sent via an E- mail.
Page 36: [Job Status] How To Set And How To Operate
3 [Job Status] Tab Page [Job Status] How to Set and How to Operate P.34 “Displaying print jobs” P.35 “Deleting jobs” P.35 “Deleting private print jobs and hold print jobs” P.36 “Releasing print jobs” P.36 “Checking recovery information” Displaying print jobs Click the [Job Status] tab and click the [Print Job], [Fax/InternetFax Job], or [Scan Job] menu.
Page 37: Deleting Jobs
3 [Job Status] Tab Page 3.[Job Status] Tab Page Deleting jobs Click the [Job Status] tab and click the [Print], [Fax/InternetFax], or [Scan] menu. The Job page is displayed. Select the check box next to the job that you want to delete. Click [Delete].
Page 38: Releasing Print Jobs
3 [Job Status] Tab Page Releasing print jobs You can print jobs that are stored in the queue. Private print jobs and hold print jobs cannot be released from TopAccess. Click the [Job Status] tab and click the [Print] menu. The Print Job page is displayed.
Page 39 [Logs] Tab Page Using TopAccess, end users can display print job logs, transmission journals, reception journals, and scan job logs. [Logs] Tab Page Overview..................... 38 [View Logs] Item list..............................38 [Export Logs] Item list <access policy mode> ......................45 [Log Settings] Item list <access policy mode> .....................46 [Logs] How to Set and How to Operate................
Page 40: Logs] Tab Page
4 [Logs] Tab Page [Logs] Tab Page Overview You can check the job history. Check the logs periodically to ensure that there is no unauthorized access to the equipment as a result of spoofing. Logs are recorded from the moment the equipment is turned on until it is shut down. Log recording continues also after entering the Super Sleep mode.
Page 41 4 [Logs] Tab Page 4.[Logs] Tab Page Item name Description Paper Displays the paper size of the print jobs. Pages Displays the number of pages of the print job. Sets Displays the number of copies set for print jobs. Status Displays the status of the print log.
Page 42 4 [Logs] Tab Page For example: EC 603 2-digit letter code 1st numeric 3rd numeric 2nd numeric code Up to 4 digit (Communication code code (Resolution) supplemental code Mode) (bps) (Mode) EC: ECM 0: 2400 0: 8x3.85 0: MH P: Polling G3: G3 1: 4800 1: 8x7.7...
Page 43: Scan Log
4 [Logs] Tab Page 4.[Logs] Tab Page For example: EC 603 2-digit letter code 1st numeric 3rd numeric 2nd numeric code Up to 4 digit (Communication code code (Resolution) supplemental code Mode) (bps) (Mode) EC: ECM 0: 2400 0: 8x3.85 0: MH P: Polling G3: G3...
Page 44 4 [Logs] Tab Page Code format: AA B C D E AA: This describes the job type. Copy and File Copy and Store to e-Filing Copy to e-Filing (without printing) Relay Mailbox Transmission Fax Received Forward Internet Fax Received Forward Scan to File or USB Scan to e-Filing Scan to Email...
Page 45 4 [Logs] Tab Page 4.[Logs] Tab Page E: This describes the file color mode. Black Gray Scale Color The file format is recorded as DIB in the scan log if the data are scanned in BMP, JPEG, TIFF, or PNG format using the WIA (Windows Image Acquisition) driver.
Page 46 4 [Logs] Tab Page Message Log <access policy mode> The Message Log page displays errors which have occurred on your model. Displays only when you are logged in with a user account which is granted administrator privileges or display privilege in the access policy mode. The default Administrator and Auditor roles can check all message logs.
Page 47: [Export Logs] Item List
4 [Logs] Tab Page 4.[Logs] Tab Page [Export Logs] Item list <access policy mode> You can erase logs or export them in a file. Displays only when you are logged in with a user account which is granted administrator or display privileges in the access policy mode.

Page 48: [Log Settings] Item List
4 [Logs] Tab Page Item name Description Scan Log Export You can erase scan logs or export (download) them in a file. Create New File & Clear Log — Creates a file according to the file format of the export data.

Page 49: Log Size
4 [Logs] Tab Page 4.[Logs] Tab Page Log size Log size displays the log size. Item name Description Print Log Displays the log size of print jobs. Transmission Journal Displays the log size of transmission journals. Reception Journal Displays the log size of reception journals. Scan Log Displays the log size of scan jobs.
Page 50: [Logs] How To Set And How To Operate
4 [Logs] Tab Page [Logs] How to Set and How to Operate P.48 “Displaying job logs” P.49 “Exporting logs” Displaying job logs You can display logs for jobs which are performed on this equipment. Up to 100 logs are displayed in chronological order with the most recent first.
Page 51: Exporting Logs
4 [Logs] Tab Page 4.[Logs] Tab Page Exporting logs You must be logged in to the access policy mode to export logs. For information on logs that can be exported, see the following: P.45 “[Export Logs] Item list <access policy mode>” Log in to TopAccess in access policy mode.
Page 53: [Registration] Tab Page
[Registration] Tab Page This chapter contains instructions on how to register templates, the address book, and mailboxes. [Registration] Tab Page Overview ..................52 [Template] Item list ...............................52 [Address Book] Item list............................78 [Inbound FAX routing] Item list ..........................83 [Registration] How to Set and How to Operate ..............88 Managing templates .............................88 Managing address book ............................96 Managing mailboxes ............................102...
Page 54: [Registration] Tab Page Overview
5 [Registration] Tab Page [Registration] Tab Page Overview You can register templates, the address book, and inbound fax routing. P.52 “[Template] Item list” P.78 “[Address Book] Item list” P.83 “[Inbound FAX routing] Item list” [Template] Item list P.52 “[Template Groups] screen” P.55 “[Group Properties] screen”...
Page 55: Public Template Groups
5 [Registration] Tab Page 5.[Registration] Tab Page Public Template Groups Item name Description Displays "Public" for the public template group. Name Displays "Public Template Groups" for the public template group. You can click to check the registered templates. P.95 “Displaying public templates” −...
Page 56: Private Template Groups
5 [Registration] Tab Page Private Template Groups Item name Description Displays the group number. Name Displays the group name. Click the name of a registered template to check and edit the registered templates. P.88 “Registering and editing private template groups” Click [Undefined] to register templates.
Page 57 5 [Registration] Tab Page 5.[Registration] Tab Page [Group Properties] screen You can register a new private template group. Item name Description [Save] button Creates a private template group with the entered data. The [Private Templates] screen is displayed and you can edit the template you are registering.
Page 58: Group Information
5 [Registration] Tab Page [Private Templates] screen You can edit the template you are registering. Group Information Item name Description [Edit] button Allows you to edit the private template group information. P.55 “[Group Properties] screen” [Change Password] button Allows you to change the password for the private template group. P.57 “[Change Group Password] screen”...
Page 59: List View
5 [Registration] Tab Page 5.[Registration] Tab Page List View Item name Description Name Displays the names registered on the touch panel. P.59 “Panel Setting (Private template)” Click [Undefined] to register a new template. P.55 “[Group Properties] screen” User Name Displays the user name registered on the panel setting. Click [Undefined] to register a new template.
Page 60 5 [Registration] Tab Page [Template Properties] screen You can set the template you are registering. 8 9 10 11 Item name Description [Save] button Saves the template contents. [Cancel] button Cancels the operation. [Select Agent] button Allows you to set the selected agent. You can set the template details when creating a new agent.
Page 61: Private Template Settings
5 [Registration] Tab Page 5.[Registration] Tab Page Private template settings You can set details of a template. P.59 “Panel Setting (Private template)” P.60 “Destination Setting (Private template)” P.66 “InternetFax Setting (Private template)” P.66 “Fax Setting (Private template)” P.68 “Email Setting (Private template)” P.70 “Save as file Setting (Private template)”...
Page 62: Destination Setting (Private Template)
5 [Registration] Tab Page Item name Description Notification — Email to Enter a recipient E-mail address for the notification message. You can either select an option to send it to the E-mail address set in a private group or specify an E-mail address. When you enable the Notification setting, make sure to set up the E-mail settings in the [Email] submenu of the [Setup] menu in the TopAccess access policy mode.
Page 63 5 [Registration] Tab Page 5.[Registration] Tab Page Entering the destinations manually You can add a destination manually to the Recipient List. You cannot enter destinations if [Restriction Setting for Destination] is enabled. P.266 “Restriction Setting for Destination” Click [Destination Setting] (when creating a Fax/Internet Fax agent) or [TO: Destination Setting] / [CC: Destination Setting] / [BCC: Destination Setting] (when creating an Email agent) to open the Recipient List page.
Page 64 5 [Registration] Tab Page Selecting the destinations from the address book You can select destinations from the address book in this equipment. You cannot select destinations from the address book if [Restriction Setting for Destination] is enabled. P.266 “Restriction Setting for Destination” Click [Destination Setting] to open the Recipient List page.
Page 65 5 [Registration] Tab Page 5.[Registration] Tab Page Selecting the groups from the address book You can select groups from the address book. You cannot select destinations from the address group if [Restriction Setting for Destination] is enabled. P.266 “Restriction Setting for Destination” Click [Destination Setting] to open the Recipient List page.
Page 66 5 [Registration] Tab Page Searching for destinations in the LDAP server You can search for destinations in the registered LDAP server and in the address book. The LDAP server used for the search must be registered by a user who is granted administrator privileges in access policy mode.
Page 67 5 [Registration] Tab Page 5.[Registration] Tab Page Click [Add]. The selected destinations are added to the Recipient List page. You can remove the destinations you added to the Recipient List before saving the destination settings. P.65 “Removing the contacts from the Recipient List” Click [Save].
Page 68: Fax Setting (Private Template)
5 [Registration] Tab Page InternetFax Setting (Private template) In the InternetFax Setting page, you can specify the content of the Internet Fax to be sent. Item name Description Subject This sets the subject of the Internet Faxes. Select [Scanned from (Device Name) [(Template Name)] (Date) (Time)] to automatically apply the subject, or enter the desired subject in the box.
Page 69 5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description Resolution Select the resolution for sending faxes. Standard — Select the Standard mode as the normal resolution. This mode is suitable when you are frequently transmitting text documents with normal size characters. Fine —...
Page 70: Email Setting (Private Template)
5 [Registration] Tab Page Email Setting (Private template) In the Email Setting page, you can specify the content of the Scan to Email document to be sent. Item name Description Subject This sets the subject of the E-mail. Use Email Setting in Administration Setting — Select this to set the subject specified in [Administration] - [Setup] - [Email] as subject.
Page 71 5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description File Format Select the file format of the scanned image. TIFF(Multi) — Select this to save scanned images as a Multi-page TIFF file. TIFF(Single) — Select this to save scanned images separately as Single-page TIFF files.
Page 72: Save As File Setting (Private Template)
5 [Registration] Tab Page Save as file Setting (Private template) In the Save as file Setting page, you can specify how and where a scanned file will be stored. Item name Description File Format Select the file format for the scanned file to be stored. TIFF(Multi) —...
Page 73 5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description Encryption Set this for encrypting PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the File Format setting. Encryption — Select this if you want to encrypt PDF files. User Password —...
Page 74 5 [Registration] Tab Page Item name Description Destination — Remote 1 Select this check box to save the scanned file to a network folder. How you can set this item depends on how the user with administrator privileges configured Remote 1 in the [Save as file] submenu under the [Setup] menu.
Page 75: Box Setting (Private Template)
5 [Registration] Tab Page 5.[Registration] Tab Page Item name Description File Name Select how the scanned file will be named. Select [DocYYMMDD] to name it as described, or enter the desired file name in the box. When you want to add the date and time in the file name, select the [Add the date and time to a file name] check box.
Page 76 5 [Registration] Tab Page Item name Description File Format Select the file format of the scanned image. TIFF(Multi) — Select this to save scanned images as a Multi-page TIFF file. TIFF(Single) — Select this to save scanned images separately as Single-page TIFF files.
Page 77: Scan Setting (Private Template)
5 [Registration] Tab Page 5.[Registration] Tab Page Scan Setting (Private template) In the Scan Setting page, you can specify how originals are scanned for the Scan to File, Scan to Email, and Scan to e-Filing agent. Item name Description Select whether to display the scanned image on the control panel after the scanning an Preview original.
Page 78 5 [Registration] Tab Page Item name Description Original Mode Select the document type of the originals. Text — Select this to set the Text mode as the default original mode. Text/Photo — Select this to set the Text/Photo mode as the default original mode. Depending on the model, this can be selected only when [Black] is selected in the [Color Mode] box.
Page 79: Password Setting
5 [Registration] Tab Page 5.[Registration] Tab Page Extended Field settings You can set extended fields for meta data. Set the field you have registered in [Administration] - [Registration] - [Extended Field Definition]. Item name Description Extended Field Definition No. Allows you to select a registered extended field definition. Extended Field Properties [Extended Field Properties] set under the selected extended field definition are displayed.
Page 80: [Address Book] Item List
5 [Registration] Tab Page [Address Book] Item list P.78 “[Address Book] screen” P.79 “[Contact Property] screen” P.80 “[Fax Setting] screen” P.81 “[Search Contact] screen” P.81 “[Search Address List] screen” P.82 “[Group Properties] screen” [Address Book] screen You can manage a contact list to be used in E-mail, Internet Fax, and fax transmissions. Click [Contacts] or [Groups] to switch the display between the list of addresses and the list of groups where contacts are assigned.
Page 81 5 [Registration] Tab Page 5.[Registration] Tab Page Group Item name Description [New] button Allows you to add a new group. P.82 “[Group Properties] screen” Displays the registered ID of the group. P.82 “[Group Properties] screen” Group Name Displays the registered name of the group. P.82 “[Group Properties] screen”...
Page 82 5 [Registration] Tab Page Item name Description 12 Department Enter the department name of the contact. You can enter up to 64 characters. Invalid characters are replaced with "!". 13 Keyword Enter the comments on the contact. You can enter up to 256 characters. Invalid characters are replaced with "!".
Page 83 5 [Registration] Tab Page 5.[Registration] Tab Page [Search Contact] screen You can search for contacts in the LDAP server and add them to the address book. In order to use the LDAP search, the directory service must be set up by a user who has been granted administrator privileges in the access policy mode.
Page 84 5 [Registration] Tab Page Item name Description [Research] button Returns to the [Search Contact] screen to change the search criteria and execute the search again. Number of Search Result Displays the number of found contacts. Check box Select contacts to be registered to the address book. Name Displays the search result.
Page 85: [Inbound Fax Routing] Item List
5 [Registration] Tab Page 5.[Registration] Tab Page [Inbound FAX routing] Item list ITU-T communications function between fax devices with ITU-T support and enable fax transmission to and retrieval from mailboxes. The type of mailboxes for ITU-T communications must be set in advance to either confidential, bulletin board, or forward. You can specify a password on any mailbox to secure confidentiality.
Page 86 5 [Registration] Tab Page [MailBox Properties] screen You can set a mailbox. 7 8 9 10 Item name Description [Save] button Saves the mailbox. [Cancel] button Cancels the mailbox settings. [Select Agent] button Set the agent to apply to the forward mailbox. You can only select one agent when the hard disk is not installed.
Page 87: Mailbox Setting (Mailbox)
5 [Registration] Tab Page 5.[Registration] Tab Page MailBox Setting (Mailbox) In the MailBox Setting page, specify the general information of the mailbox such as the box number, password, owner, comment, and notification. The [Notification] and [Document Print] options are not available when creating the Confidential mailbox or Bulletin Board mailbox.
Page 88: Destination Setting (Mailbox)
5 [Registration] Tab Page Destination Setting (Mailbox) In the Recipient List page, you can specify the destinations of the Internet/Fax (Relay), or Email agent. When you are setting up the destinations for the Email agent, you can only specify the E-mail addresses for the destinations.
Page 89: Save As File Setting (Mailbox)
5 [Registration] Tab Page 5.[Registration] Tab Page Save as file Setting (Mailbox) In the Save as file Setting page, you can specify how and where a received fax will be stored. Instructions on how to do the Save as file setting for the mailbox are the same as for the Save as file setting for a private template.
Page 90: [Registration] How To Set And How To Operate
5 [Registration] Tab Page [Registration] How to Set and How to Operate P.88 “Managing templates” P.96 “Managing address book” P.102 “Managing mailboxes” Managing templates P.88 “Registering and editing private template groups” P.91 “Registering or editing templates” P.95 “Displaying public templates” Registering and editing private template groups Before registering private templates, you have to register the private template group.
Page 91 5 [Registration] Tab Page 5.[Registration] Tab Page When the Input Group Password page is displayed, enter the password for the selected private template group and click [OK]. The Group Properties page is displayed. Click [Edit], [Change Password], or [Reset]. If you select [Reset], you can reset the unnecessary private group and restore it to an undefined private group. Skip to step 7.
Page 92 5 [Registration] Tab Page You can configure the following settings in this page: P.57 “[Change Group Password] screen” Click [Save] to apply changes. Click [OK]. This step is not required if you have selected [Edit] in step 4. [Registration] How to Set and How to Operate...
Page 93: Registering Or Editing Templates
5 [Registration] Tab Page 5.[Registration] Tab Page Registering or editing templates In each private template group, you can create up to 60 templates. Or, up to 12 templates in each private template group when the hard disk is not installed. To define the private template, specify the panel settings that will be displayed in the control panel and agent settings.
Page 94 5 [Registration] Tab Page When the Input Group Password page is displayed, enter the password for the selected private template group and click [OK]. The Private Templates page is displayed. From the templates list, click the [Undefined] icon to register a new template, or click defined icon to edit the template.
Page 95 5 [Registration] Tab Page 5.[Registration] Tab Page When the Input Template Password page is displayed, enter the password for the selected private template and click [OK]. The Template Properties page is displayed. On the [Template Properties] page, click either [Edit], [Change Password], or [Reset Template].
Page 96 5 [Registration] Tab Page If you have selected [Change Password] in step 6, enter the following items and skip to step 9. You can configure the following settings in this page: P.57 “[Change Group Password] screen” Click each button displayed in the page to specify or edit the associated template properties.
Page 97: Displaying Public Templates
5 [Registration] Tab Page 5.[Registration] Tab Page Displaying public templates End users can also display the templates list in the public group so that users can see what templates are available. Displaying templates in the public group Click the [Registration] tab and the [Template] menu. The Template Groups page is displayed.
Page 98: Managing Address Book
5 [Registration] Tab Page Managing address book P.96 “Managing contacts in the Address Book” P.100 “Managing groups in the Address Book” Managing contacts in the Address Book There are two ways to manage contacts in the Address Book: Adding, editing, and deleting contacts manually P.96 “Adding, editing, and deleting contacts manually”...
Page 99 5 [Registration] Tab Page 5.[Registration] Tab Page Enter the following items to specify the contact property. Click [Delete] to delete the contact from the address book. You can configure the following settings in this page: P.79 “[Contact Property] screen” When registering a fax contact, click [Fax Setting]. Otherwise, skip to Step 6. The Fax Settings page is displayed.
Page 100 5 [Registration] Tab Page In the Contact Property page, click [Save] to add a new contact. [Registration] How to Set and How to Operate...
Page 101: Adding New Contacts From The Ldap Server
5 [Registration] Tab Page 5.[Registration] Tab Page Adding new contacts from the LDAP server You can search for contacts in the LDAP server and add them to the Address Book. In order to use the LDAP search, the directory service must be set up by a user who is granted administrator privileges in the access policy mode. Before operating the LDAP search, ask your administrator if the Directory Service has been configured.
Page 102: Managing Groups In The Address Book
5 [Registration] Tab Page Select the check boxes of contacts that you want to add to the Address Book. Click [Research] to return to step 3 so that you can change the search criteria and execute the search again. You can select all users in the list by clicking on the button.
Page 103 5 [Registration] Tab Page 5.[Registration] Tab Page Enter the group name in the [Group Name] column. Click [Delete] to delete the selected group. You can clear the entered values in each field by clicking [Reset]. You can cancel adding or editing a group by clicking [Cancel]. Select the [Email] check boxes of users to add Internet Fax recipients, and select the [Fax] check boxes of users to add Fax recipients.
Page 104: Managing Mailboxes
5 [Registration] Tab Page Managing mailboxes Mailboxes can be managed only when the Fax Unit is installed. Mailboxes can be managed using the control panel. Refer to the Operator’s Manual for FAX Unit. This equipment supports ITU-T communications and allows documents to be transmitted and retrieved from mailboxes created by the mailbox hub in advance.
Page 105 5 [Registration] Tab Page 5.[Registration] Tab Page Click [Edit] or [Delete]. If you have clicked [Delete], the delete confirmation dialog box is displayed. Click [OK]. Select agents and click [Select Agent]. You can configure the following settings in this page: P.84 “[MailBox Properties] screen”...
Page 107 [Counter] Tab Page This chapter explains the [Counter] tab page in TopAccess. [Counter] Tab Page Overview ..................... 106 [Counter] Item list ...............................106 [Counter] How to Set and How to Operate................. 113 Viewing counters ..............................113...
Page 108: Counter] Tab Page
6 [Counter] Tab Page [Counter] Tab Page Overview You can check the number of pages printed, copied, and scanned in the [Counter] tab page. P.106 “[Counter] Item list” [Counter] Item list P.106 “[Total Count] screen” P.108 “[Department Management] screen” P.108 “[Department Counter] screen <access policy mode>” P.109 “[Department Information] screen”...
Page 109 6 [Counter] Tab Page 6.[Counter] Tab Page Print Counter/Print Counter(small paper)/Print Counter(large paper) Counter Description Copy Counter Displays the number of pages printed by copy operations. Fax Counter Displays the number of pages printed by fax reception. Printer Counter Displays the number of pages printed by print operations and E-mail reception (Internet Fax reception).
Page 110 6 [Counter] Tab Page [Department Management] screen This screen displays total counter information for each department. Item name Description Department Code Enter the department code which you want to check and click the [Enter] button. Number Displays the registered department number. Department Name Displays the department name.
Page 111 6 [Counter] Tab Page 6.[Counter] Tab Page [Department Information] screen Item name Description [Close] button Closes the [Department Information] screen. Department Number Displays the registered department number. Department Name Displays the department name. Department Code Displays the department code. Displays the total counter. Total Counter Displays the number of pages printed by copy operations.
Page 112 6 [Counter] Tab Page [User Counter] screen <access policy mode> This screen displays total counter information for each user who is logged in to TopAccess. Total counters for all users are displayed when you are logged in as the Administrator. Item name Description Number...
Page 113 6 [Counter] Tab Page 6.[Counter] Tab Page [User Information] screen <access policy mode> Item name Description [Close] button Closes the [User Information] screen. User Name Displays the user name. Domain Name/LDAP Server Displays the registered domain name or LDAP server. Authentication Method Displays the user authentication method.
Page 114 6 [Counter] Tab Page Item name Description Color Quota Setting OFF — No color output restriction. ON — Restricts color output. Color Quota Displays the remaining number for color output. Default Color Quota Displays the default number assigned for the user. 12 Black Quota Setting OFF —...
Page 115: [Counter] How To Set And How To Operate
6 [Counter] Tab Page [Counter] How to Set and How to Operate P.113 “Viewing counters” Viewing counters This equipment maintains a set of counters that keep track of the number of pages printed, copied and scanned. These statistics can be displayed in totals or broken down by department. This section explains how to display the statistics and manage the department counters.
Page 116: Displaying The Department Counter
6 [Counter] Tab Page Displaying the department counter In the [Department] menu, you can display the counter information of a specific department. If you want to display the department counter, you must enter the department code. Click the [Counter] tab and the [Department] menu. The Department management page is displayed.
Page 117 [User Management] Tab Page This section describes how to manage users in TopAccess. [User Management] Tab Page Overview ................116 [User Accounts] Item list <access policy mode> ....................116 [Group Management] Item list <access policy mode> ..................124 [Role Management] Item list <access policy mode> ..................126 [Department Management] Item list <access policy mode>................131 [Export/Import] Item list <access policy mode>...
Page 118: User Management] Tab Page
7 [User Management] Tab Page [User Management] Tab Page Overview P.116 “[User Accounts] Item list <access policy mode>” P.124 “[Group Management] Item list <access policy mode>” P.126 “[Role Management] Item list <access policy mode>” P.131 “[Department Management] Item list <access policy mode>” P.135 “[Export/Import] Item list <access policy mode>”...
Page 119 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description 12 User Name Displays the user name. Undefined, Admin, Service, Auditor, Faxope, Guest, and Printope are default users. You can check the user information by clicking the user name. P.120 “[User Information] screen”...
Page 120 7 [User Management] Tab Page [Create User Information] screen You can register new user information. Item name Description [Save] button Saves the entered user information. [Cancel] button Cancels creating user information. User Name Enter the user name. You can enter up to 128 alphanumerical characters and symbols (! # $ % & - . @ ^ _ ' ( ) ` { } Domain Name/LDAP Server Select the domain name or LDAP server.
Page 121 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description 13 Color Quota Setting OFF — No color output restriction. ON — Restricts color output. Color Quota Displays the remaining number for color output. The number entered in [Default Color Quota] decreases each time a color page is printed, and color output is prohibited when it reaches 0.
Page 122 7 [User Management] Tab Page [User Information] screen You can update registered user information. Item name Description [Save] button Saves the entered user information. [Cancel] button Cancels changing user information. [Delete] button Deletes the displayed user from the user account. [Reset Counters] button Resets counters.
Page 123 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description Domain Name/LDAP Server Displays the registered domain name or LDAP server. Select this item if you want to change. You can select this item only when the authentication method is [Windows Domain Authentication] or [LDAP Authentication].
Page 124 7 [User Management] Tab Page Item name Description 21 List Counter Displays the number of pages printed by system page print operations. 22 Scan Counter Displays the number of pages scanned by scan operations. 23 Fax Communication Counter Displays the communication record. [User Management] Tab Page Overview...
Page 125 7 [User Management] Tab Page 7.[User Management] Tab Page [Role Assignment] screen You can select roles to be assigned. Item name Description [OK] button Saves the assigned roles. [Cancel] button Cancels assigning roles. Available Role Displays a list of registered roles. Select the role to be assigned and click the [Add] button.
Page 126: [Group Management] Item List
7 [User Management] Tab Page [Group Management] Item list <access policy mode> You can manage the registered roles as groups if you are logged in to the access policy mode. P.124 “[Create Group Information] screen” P.125 “[Group Information] screen” Item name Description [New] button Allows you to add a new group.

Page 127 7 [User Management] Tab Page 7.[User Management] Tab Page [Group Information] screen You can check roles registered to the group. Item name Description [Save] button Saves the entered group information. [Cancel] button Cancels creating group information. Group Name Displays the group name. Role Assignment Displays the roles assigned to the group.
Page 128: [Role Management] Item List
7 [User Management] Tab Page [Role Management] Item list <access policy mode> You can manage and register roles if you are logged in to the access policy mode. P.126 “Default roles and privileges” P.128 “[Create New Role] screen” P.130 “[Edit Role] screen” Item name Description [New] button...

Page 129 7 [User Management] Tab Page 7.[User Management] Tab Page Default role names Privileges Permitted operations (functions) ScanOperator Scan Function Store to Local File Share Store to Remote Server Send Email RemoteScan/WSScan(Pull) Local File Share Store to Local Storage Store to USB Device Remote Send Email Store to Remote Server...
Page 130 7 [User Management] Tab Page [Create New Role] screen You can register a new role. Item name Description [Save] button Saves the entered role information. [Cancel] button Cancels creating the role. Role Name Enter the role name. You can enter up to 128 characters. Base Role Select a role which is used as a base of the new role.
Page 131 7 [User Management] Tab Page 7.[User Management] Tab Page Item name Description MFP Function Allows you to select the privileges to be assigned to the role. Copy Function Assigns all copy functions. Copy Job Assigns the copy job function. Print Function Assigns all print functions.
Page 132 7 [User Management] Tab Page [Edit Role] screen You can confirm and edit roles. However, you cannot edit the default roles. Item name Description [Save] button Saves the edited role information. [Cancel] button Cancels editing the role. Role Name Enter if changing the role name. You can enter up to 128 alphanumerical characters and symbols other than ", ‘...
Page 133: [Department Management] Item List
7 [User Management] Tab Page 7.[User Management] Tab Page [Department Management] Item list <access policy mode> You can manage departments if you are logged in to the access policy mode. P.132 “[Department Information] screen” P.133 “[Department Information] (Edit) screen” Item name Description [New] button Allows you to add a new department.

Page 134 7 [User Management] Tab Page [Department Information] screen You can register a new department. Item name Description [Save] button Saves the entered department information. [Cancel] button Cancels creating the department. Department Name Enter the department name. You can enter up to 20 characters. Department Code Enter the department code.
Page 135 7 [User Management] Tab Page 7.[User Management] Tab Page [Department Information] (Edit) screen You can confirm and edit department information. Item name Description [Save] button Saves the entered department information. [Cancel] button Cancels creating the department. [Reset Counters] button Resets counters. [Delete] button Deletes the displayed department.
Page 136 7 [User Management] Tab Page Item name Description Black Quota Setting OFF — No monochrome output restriction. ON — Restricts monochrome output. Black Quota Displays the remaining number for monochrome output. The number entered in [Default Black Quota] decreases each time a monochrome page is printed, and monochrome output is prohibited when it reaches 0.
Page 137: [Export/Import] Item List
7 [User Management] Tab Page 7.[User Management] Tab Page [Export/Import] Item list <access policy mode> You can export and import your device settings if you are logged in to the access policy mode. P.135 “Export” P.137 “Import” Export Item name Description User Information (Small/Large You can create an export file for user information (small/large counter).

Page 138 7 [User Management] Tab Page Item name Description User Information(All Counter) You can create an export file for user information (all counter). Click the [Create New File] button to create the file. The file name, file size, and created date are displayed if you have already created a file. Click the file name and follow the displayed dialog messages when exporting.
Page 139 7 [User Management] Tab Page 7.[User Management] Tab Page Import Item name Description User Information You can import user information from a file. Click the [Browse...] button to select the file to import and click [Open]. Check the file name and click the [Import] button. Combined(User Information + Role You can import combined information (user information + role + group) from a file.
Page 141: [Administration] Tab Page
[Administration] Tab Page This section describes administrative functions which allow you to configure devices and network, and manage users and groups from TopAccess access policy mode. [Setup] Item List ........................140 [Setup] How to Set and How to Operate ................220 [Security] Item List .......................
Page 142: [Setup] Item List
8 [Administration] Tab Page [Setup] Item List Users who are granted administrator privileges in access policy mode can access the [Setup] menu from the [Administration] tab. See the following pages for how to access it: P.22 “Access Policy Mode”. P.140 “General settings” P.148 “Network settings”...
Page 143 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Device Information You can set the device information displayed in the [Device] tab page. Item name Description Name Displays the device name of your equipment. Copier Model Displays the model name of your equipment. Serial Number Displays the serial number of your equipment.
Page 144 8 [Administration] Tab Page Setting up Functions Some items may not be changeable depending on the installed options and their settings. For details, contact your service technician. Item name Description Save as Local HDD Select whether to enable or disable the function to save on the local HDD. Available only when the hard disk is installed.
Page 145: Long File Name Setting
8 [Administration] Tab Page 8.[Administration] Tab Page Long File Name Setting The control panel of this equipment may not be able to fully display a file name when the name is long, for example, in private print jobs due to its restriction. You can specify how to display file names in Long File Name Setting. Item name Description Long File Name Expression...
Page 146: Setting Up Confidentiality Setting
8 [Administration] Tab Page Setting up Confidentiality Setting You can set whether to hide or not document names displayed in jobs and logs using asterisks (*). Item name Description Document Name Select whether to hide or not the document name in jobs and logs using 10 asterisks (*). Enable —...
Page 147: Setting Up Power Save
Automatic Power Save mode or when the [POWER SAVE] button on the control panel is pressed. When the Wireless LAN Module, Bluetooth Module OKI IC Card Reader is installed in this equipment, or when the IPsec feature is enabled, you cannot change the Super Sleep Mode from [Disable].
Page 148: Setting Up Date & Time
8 [Administration] Tab Page Setting up Date & Time You can set the date, time, time zone, and date format. [Date & Time] settings are not available if the SNTP function is enabled. Item name Description Year/Month/Date/Time Select the year and month in designated boxes. Also, enter the date and time in designated boxes.
Page 149: Setting Up Daylight Savings Time Setting
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Daylight Savings Time Setting Make the required settings for daylight savings time. Item name Description Daylight Savings Time Select [Enable] to shift the clock to the daylight savings time. [Disable] is set as the default. Offset Select the desired offset (time difference) from the local standard time.
Page 150: Network Settings
8 [Administration] Tab Page Network settings You can configure the network settings such as TCP/IP, Filtering, IPX/SPX, AppleTalk, Bonjour, LDAP Session, DNS Session, DDNS Session, SMB Session, NetWare Session, HTTP Network Service, SMTP Client, SMTP Server, POP3 Network Service, SNTP Service, FTP Client, FTP Server, SNMP Network Service, and Security Service. The [Network] submenu can be accessed from the [Setup] menu on the [Administration] tab.
Page 151 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Address Mode Select how to set the IP address. Static IP — Select this to assign the static IP address manually. When this is selected, enter the static IP address in the [IP Address] box. Dynamic —...
Page 152: Setting Up Filtering
8 [Administration] Tab Page Item name Description Obtain a SNTP Server Address Select [Enable] when you want to obtain a SNTP server address automatically using the automatically DHCP server. This setting will apply only when [No AutoIP] or [Dynamic] is selected in the Address Mode option.
Page 153 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Enable IP Filtering Select [Enable] for IP address filtering. When [Enable] is selected, access from devices on a network to which the IP address (specified in [IP Filtering]) is set is restricted under conditions set in [IP Filtering Rule].
Page 154 8 [Administration] Tab Page Setting up IPv6 You can set the IPv6 protocol to enable the communication over IPv6. Item name Description Enable IPv6 Select whether the IPv6 protocol is enabled or disabled. [Disable] is set as the default. LLMNR If IPv6 is enabled, select whether LLMNR is enabled or disabled.
Page 155: Setting Up Ipx/Spx
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Use Stateless Address Use the IPv6 addresses (Stateless addresses) issued from routers. Use DHCPv6 Server for IP Address(M flag) — Use the IPv6 address issued from the DHCPv6 server in the stateless network environment. Use DHCPv6 Server for options(O flag) —...
Page 156: Setting Up Appletalk
8 [Administration] Tab Page Setting up AppleTalk You can set the protocol to enable communication over AppleTalk. AppleTalk must be configured to enable AppleTalk printing from Macintosh computers. Item name Description Enable Apple Talk Select whether the AppleTalk protocol is enabled or disabled. Enable this when configuring AppleTalk printing.
Page 157: Setting Up Ldap Session
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up LDAP Session In LDAP Session, you can enable or disable the LDAP directory service. Item name Description Enable LDAP Select whether the LDAP directory service is enabled or disabled. [Enable] is set as the default.
Page 158: Setting Up Dns Session
8 [Administration] Tab Page Setting up DNS Session In DNS Session, you can specify the DNS server to enable the FQDN (Fully Qualified Domain Name) rather than the IP address on specifying each server address such as SMTP server, POP3 server, and LDAP server. When the DNS service is enabled and the DNS server supports the dynamic DNS service, Set the DDNS Session as well.
Page 159: Setting Up Ddns Session
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up DDNS Session In DDNS Session, you can enable the Dynamic DNS service if the DNS server supports the dynamic DNS. When using the security in DDNS, if the difference between the time set in the server, in which Windows DNS record is to be updated, and the one set in the equipment exceeds the time stated in the account policy of the server, the DNS update using the security will fail.
Page 160 8 [Administration] Tab Page Item name Description Enable DDNS Select whether the dynamic DNS service is enabled or disabled. [Enable] is set as the default. Domain Name Enter the domain name that will be added to the DNS server using DDNS. You can enter up to 96 alphanumerical characters and symbols other than =, ;...
Page 161 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description TSIG/SIG(0) Private Key file Use this setting to upload or delete a private key file to be used for TSIG and SIG(0). To upload it, click [Browse..] and specify a private key file to be uploaded, and then click [Upload].
Page 162 8 [Administration] Tab Page Item name Description Primary Domain Controller Specify the server name or IP address of the primary domain controller when this equipment will log on the domain network. You can enter up to 128 alphanumerical characters and symbols other than =, ;...
Page 163: Setting Up Netware Session
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description 12 SMB Signing of SMB Client Select whether SMB Signing is enabled or disabled when this equipment accesses the clients using SMB, such as when this equipment stores the scanned data in the network folder using SMB.
Page 164: Setting Up Http Network Service
8 [Administration] Tab Page Setting up HTTP Network Service In HTTP Network Service, you can enable or disable Web-based services such as TopAccess and e-Filing web utility. Item name Description Enable HTTP Server Select whether the Web-based services such as TopAccess and e-Filing web utility are enabled or disabled.
Page 165 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up SMTP Client In SMTP Client, you can enable or disable SMTP transmission for sending the Internet Fax and E-mails. A From Address setting is also required to send Internet Fax and E-mails. For information about the From Address setting, see the following sections: P.236 “Setting up E-mail settings”...
Page 166 8 [Administration] Tab Page Item name Description POP Before SMTP Select whether the POP Before SMTP authentication is enabled or disabled. [Disable] is set as the default. Authentication Select the type of authentication to access the SMTP server. Disable — Select this to access the SMTP server using no authentication. Plain —...
Page 167 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up SMTP Server In SMTP Server, you can enable or disable SMTP transmission for receiving the Internet Fax and E-mails. This function is usually set when you want to enable the Offramp Gateway feature. Item name Description Enable SMTP Server...
Page 168: Setting Up Pop3 Network Service
8 [Administration] Tab Page Setting up POP3 Network Service In POP3 Network Service, you can specify the POP3 server to receive an Internet Fax and E-mails. Item name Description Enable POP3 Client Select whether retrieving an Internet Fax and an E-mail from the POP3 server is enabled or disabled.
Page 169: Setting Up Ftp Client
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Account Name Enter the account name for this equipment to access the POP3 server. You can enter up to 96 alphanumerical characters and symbols other than =, ; (semicolon), #, and \ (backslash). Enter the account name without the domain name when [NTLM/SPA] or [Kerberos] is selected in the [Authentication] option.
Page 170: Setting Up Ftp Server
8 [Administration] Tab Page Setting up FTP Server In FTP Server, you can enable or disable the FTP server functions. Item name Description Enable FTP Server Select whether the FTP server is enabled or disabled. Select [Enable] to enable the following functions.
Page 171 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up SLP Session When SLP is enabled, this equipment becomes a Service Agent that responds to requests from a User Agent for searching particular services and registers services to a Directory Agent. The SLP setting only supports the print services shown below.
Page 172 8 [Administration] Tab Page Setting up SNMP Network Service In SNMP Network Service, you can enable or disable the SNMP to monitor the device status using a network monitoring utility. If an administrator wants to monitor the device status with a monitoring utility, programmed to match the MIB, you must enable the SNMP and SNMP Traps.
Page 173 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Create SNMP V3 User Information SNMP V3 user information registered into this equipment is displayed in a list. SNMP V3 user information can be registered, edited, deleted or exported. For the details, see the following: P.224 “Registering or editing SNMP V3 user information”...
Page 174 8 [Administration] Tab Page [Create SNMP V3 User Information] screen You can display this screen by clicking the [New] button in the Create SNMP V3 User Information page. Clicking [Save] on the [Create SNMP V3 User Information] screen instantly registers the SNMP V3 user information, enabling the registered user to access this equipment via SNMP over a network.
Page 175 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Web Services Setting In Web Services Print and Web Services Scan, you can set the Web Services Setting. The Web Services Print operations and Web Services Scan operations are performed on client computers with Windows Vista/Windows 7/Windows Server 2008 through a network.
Page 176: Setting Up Lltd Session
8 [Administration] Tab Page Setting up LLTD Session Enable this setting for confirming the device connection status, installing devices or accessing the TopAccess. This setting also allows you to discover the desired device over the local network and view device information such as location, IP address, MAC address or profile on the Network Map under the Windows Vista/Windows 7/Windows Server 2008 environment.
Page 177 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Protocol Select protocols to be used for recovering this equipment from the Super Sleep mode. Up to 4 protocols can be selected. Select this to enable address resolution when this equipment is used under IPv4 environment.
Page 178: Setting Up Ip Security
8 [Administration] Tab Page Setting up IP Security With the IP security function, you can enable data encryption communication using IPsec (IP Security Protocol). With the [Flush Connections] button, if the keys for IPsec communication are leaked or a security violation occurs, you can manually delete (flush) the current session with the flush connection function and start a new session.
Page 179 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Policy Create a policy to use in IPsec by combining the registered profiles. [Add] button — You can add a policy on the [Add Policy] screen. P.185 “[Add Policy] / [Modify Policy] screen” [Delete] button —...
Page 180 8 [Administration] Tab Page Item name Description Destination Address Specify the destination address for the communication to which the filter is applied. Specific IP Address — Set a specific IP address. Enter the IP address in the address input box. Subnet / Prefix —...
Page 181 8 [Administration] Tab Page 8.[Administration] Tab Page [Add Manual Key] / [Modify Manual Key] screen You can display this screen by clicking the [Add] button for Manual Key or a registered manual key name. You can set a manual key to use in IPsec. Item name Description [OK] button...
Page 182 8 [Administration] Tab Page Item name Description Inbound Key Select a key for the receiving side. Security Parameter Index Specify a security parameter index (SPI) for identification. You can enter a value in the range from 256 to 4095. ESP Encryption Key Enter an ESP (Encapsulating Security Payload) encryption key.
Page 183 8 [Administration] Tab Page 8.[Administration] Tab Page [Add IKE] / [Modify IKE] screen You can display this screen by clicking the [Add] button for IKE Key or a registered key name. You can set an IKE key to use in IPsec. Item name Description [OK] button...
Page 184 8 [Administration] Tab Page Item name Description IKE Key Name Enter the name of the IKE key. You can enter up to 63 alphanumerical characters and symbols other than #, %, &, +, \ (backslash), ' (apostrophe), ; (semicolon), , (comma), ", and =.
Page 185 8 [Administration] Tab Page 8.[Administration] Tab Page [Add Profile] / [Modify Profile] screen You can display this screen by clicking the [Add] button for Profile or a registered profile name. You can create a profile for an IPsec environment by combining the registered filter and either a manual key or an IKE key. Item name Description [OK] button...
Page 186 8 [Administration] Tab Page Item name Description Profile Name Enter the profile name. You can enter up to 63 alphanumerical characters, including hyphen (-) and underscore (_). Up to 30 profiles can be created. Tunnel Settings: Tunnel mode Select whether or not to use tunnel mode for IPsec communications. Yes —...
Page 187 8 [Administration] Tab Page 8.[Administration] Tab Page [Add Policy] / [Modify Policy] screen You can display this screen by clicking the [Add] button for Policy or a registered policy name. You can create a policy to use in IPsec by combining the registered profiles. Item name Description [OK] button...
Page 188: Copier Settings
8 [Administration] Tab Page Copier settings You can specify copier settings. The [Copier] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 189 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Select the type of image density for black and white copies. Exposure for Black /Exposure Auto — Select this to set the Auto mode as the default exposure for black and white copies.
Page 190: Setting Up Copy Job Enforcement Continue
8 [Administration] Tab Page Setting up Copy Job Enforcement Continue Item name Description Automatic Change Of Paper Specify whether or not to change the paper source automatically when the size of the Source original and the paper in the paper source do not match. ON —...
Page 191: Fax Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Fax settings You can specify fax settings. The [Fax] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 192 8 [Administration] Tab Page Item name Description Reception Mode Select how this equipment activates when a fax is received. Auto — Select this to automatically receive incoming originals when the bell rings. Select this when the line is being used exclusively by the fax transmission. Manual —...
Page 193 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description 19 Duplex Print Select whether to print the received fax images on both sides of the recording paper. Available only when the Automatic Duplexing Unit is installed. 20 Rotate Sort Select whether to rotate the output direction in the tray for each reception.
Page 194: Save As File Settings
8 [Administration] Tab Page Save as File settings You can configure the Save as file settings that apply to the Save as file operations. The [Save as file] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 195: Setting Up Destination
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Storage Maintenance In Storage Maintenance, you can select how to delete files stored in the local folder. The folder that was created when storing the files in the local folder will be deleted automatically when all files in the folder are deleted.
Page 196: Setting Up Format
8 [Administration] Tab Page Setting up Format You can set how to name files of the scanned images when you save them into the "FILE_SHARE" folder of this equipment or USB. Item name Description File Name Format Select the format of the file name. Information such as file name, date and time or page number is added according to the selected format.
Page 197: Setting Up File Composition
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up File Composition If [SINGLE] is selected in [MULTI/SINGLE PAGE] on the scan menu of this equipment, the scanned data are saved as a single-page file. This setting is to select a page configuration of a single-page file to be saved. The added information will also be applied to file names attached to E-mails.
Page 198: Setting Up Remote 1 And Remote
8 [Administration] Tab Page Setting up Remote 1 and Remote 2 In Remote 1 and Remote 2, you can specify how users can select the network folders for Save as file destination when you select [Use Network Folder Destination] in the Destination setting. You can specify two network folders; Remote 1 and Remote 2.
Page 199 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Login User Name Enter the log-in user name to access an SMB server, an FTP server, or a NetWare file server, if required. When you select [FTP] as the protocol, an anonymous log-in is assumed if you leave this box blank.
Page 200 8 [Administration] Tab Page [Remote Setting] screen In this screen, you can set the network folders for Save as file destination that are to be registered in the list. Item name Description [Save] button Saves the specified network folder for Save as file destination. [Cancel] button Cancels the settings.
Page 201: Setting Up Fax Destination
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description 10 Retype Password Enter the same password again for a confirmation. Setting up Fax Destination You can configure a network folder to store documents that are sent using the Fax driver with the Save as file option enabled.
Page 202 8 [Administration] Tab Page Item name Description Network Path When you select [SMB] as the protocol, enter the network path to the network folder. For example, to specify the "users\scanned" folder in the computer named "Client01", enter "\\Client01\users\scanned". When you select [FTP] as the protocol, enter the directory in the specified FTP server. For example, to specify the "ftp://192.168.1.1/user/scanned"...
Page 203: Email Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Email settings You can configure the E-mail settings that are needed for Scan to Email operations. This section describes necessary settings for E-mail transmissions. The [Email Setting] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 204 8 [Administration] Tab Page Item name Description File Format(Color) Select the file format of files to be sent when scanning in color mode. TIFF (Multi) — Select this to save scanned images as a Multi-page TIFF file. TIFF (Single) — Select this to save scanned images separately as Single-page TIFF files.
Page 205: Internetfax Settings
8 [Administration] Tab Page 8.[Administration] Tab Page InternetFax settings You can specify Internet Fax settings. This section describes necessary settings for Internet Fax transmissions. The [InternetFax] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 206: Printer/E-Filing Settings
8 [Administration] Tab Page Printer/e-Filing settings The [Printer/e-Filing] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode” P.140 “[Setup] Item List” Setting up Printer/e-Filing Job Enforcement Continue Item name Description...
Page 207: Printer Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Printer settings You can configure how the printer works and the printer options needed for the raw print jobs. The [Printer] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 208: Setting Up Default Raw Job Setting
8 [Administration] Tab Page Setting up Default Raw Job Setting In Default Raw Job Setting, you can specify the default raw job setting, which applies to a raw job for which no queue name is specified or for which a specified queue name does not exist. This setting is available only for some models.
Page 209 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Raw Job Setting In Raw Job Setting, you can add up to 16 LPR queue names and specify the raw job setting for each queue. These queue names can be used when printing without a printer driver, such as printing from UNIX workstation. This setting is available only for some models.
Page 210 8 [Administration] Tab Page Item name Description PCL Font Pitch Enter the font pitch when the selected font number represents a fixed pitch scalable font. The font pitch indicates the number of ANK characters per inch. 10 pitch prints 10 ANK characters within an inch.
Page 211: Print Service Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Print Service settings You can configure such print services as Raw TCP Print, LPD Print, IPP Print, FTP Print, NetWare Print, and Email Print. The [Print Service] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 212: Setting Up Ipp Print
8 [Administration] Tab Page Item name Description Port Number Enter the port number for LPR printing. You can enter a value in the range from 1 to 65535. Generally the default value "515" is used. When the same port number as the secondary one in the HTTP setting (SSL port number when SSL in the HTTP setting is enabled) is selected, you cannot access TopAccess or the e-Filing web utility.
Page 213: Setting Up Ftp Print
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description SSL URL Display the SSL URL for IPP printing. You cannot change the SSL URL for IPP printing. This SSL URL should be set as the print port when users set up the printer driver for IPP printing if the SSL for IPP printing is enabled.
Page 214: Setting Up Email Print
8 [Administration] Tab Page Setting up Email Print In Email Print, you can set how the E-mail print jobs are printed. Item name Description Enable Print Header Select whether to print the E-mail header when receiving E-mail print jobs. [Disable] is set as the default.
Page 215: Icc Profile Settings
8 [Administration] Tab Page 8.[Administration] Tab Page ICC Profile settings You can set up profiles used in printing functions. This setting is available only for some models. The [ICC Profile] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 216: Setting Up Destination Profile
8 [Administration] Tab Page Setting up Destination Profile Select an output profile to be used for color space conversion when you print color data. Item name Description Default Profile Select a destination profile to be displayed as a default setting of the color profile setting of a printer driver.
Page 217: Print Data Converter Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Print Data Converter settings For the details of the print data converter, contact your service technician. The [Print Data Converter] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 218: Embedded Web Browser Settings
8 [Administration] Tab Page Embedded Web Browser settings You can set the EWB (Embedded Web Browser) function to display a web page on the touch panel. The [EWB] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 219 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Server Registration Setting You can register the address of the server used for the EWB function. Item name Description [Add] button Registers the server address entered in the entry column into the list. Entry column Enter the server address.
Page 220: Off Device Customization Architecture Settings
8 [Administration] Tab Page Off Device Customization Architecture settings Set ODCA (Off Device Customization Architecture) when you are linking external application software to services provided by this equipment. For details, refer to the application software manual. The [ODCA] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 221: Version
8 [Administration] Tab Page 8.[Administration] Tab Page Version Displays version information of your equipment. The [Version] submenu can be accessed from the [Setup] menu on the [Administration] tab. See the following pages for how to access it and information on the [Setup] menu: P.22 “Access Policy Mode”...
Page 222: [Setup] How To Set And How To Operate
8 [Administration] Tab Page [Setup] How to Set and How to Operate This section describes how to set up the equipment using TopAccess. P.220 “Setting up General settings” P.222 “Setting up Network settings” P.224 “SNMP V3 settings” P.230 “Setting up Copier settings” P.232 “Setting up Fax settings”...
Page 223 8 [Administration] Tab Page 8.[Administration] Tab Page In the General submenu page, set the General settings as required. You can set the following in this page. P.141 “Setting up Device Information” P.145 “Setting up Power Save” P.142 “Setting up Functions” P.146 “Setting up Date &...
Page 224: Setting Up Network Settings
8 [Administration] Tab Page Setting up Network settings You can configure TCP/IP, Filtering, IPX/SPX, AppleTalk, Bonjour, LDAP, DNS, DDNS, SMB, NetWare, HTTP, SMTP Client, SMTP Server, POP3, SNTP Settings, FTP Client, FTP Server, SNMP, Security Setting, and others from the [Network] submenu under the [Setup] menu.
Page 225 8 [Administration] Tab Page 8.[Administration] Tab Page P.159 “Setting up SMB Session” P.174 “Setting up Wake Up Setting” P.161 “Setting up NetWare Session” P.176 “Setting up IP Security” P.162 “Setting up HTTP Network Service” Click [Save]. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings.
Page 226: Snmp V3 Settings
8 [Administration] Tab Page SNMP V3 settings P.224 “Registering or editing SNMP V3 user information” P.226 “Exporting SNMP V3 user information” P.228 “Deleting SNMP V3 user information” Registering or editing SNMP V3 user information Click the [SNMP Network Service] button from the [Network] submenu under the [Setup] menu.
Page 227 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save] on the Network submenu page. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. This can only clear the changes and restore the current settings before saving the changes.
Page 228: Exporting Snmp V3 User Information
8 [Administration] Tab Page Exporting SNMP V3 user information Click the [SNMP Network Service] button from the [Network] submenu under the [Setup] menu. Select the check box of SNMP V3 user information that you want to export from the corresponding list, and then click [Export]. The Export page is displayed.
Page 229 8 [Administration] Tab Page 8.[Administration] Tab Page Select the file location and click [Save]. Close the Export SNMP V3 User Information page. The export operation may be unstable if administrators are accessing this equipment from multiple computers simultaneously in the access policy mode to export information. Be sure that the administrator accesses this equipment from only one computer when exporting.
Page 230: Deleting Snmp V3 User Information
8 [Administration] Tab Page Deleting SNMP V3 user information Click the [SNMP Network Service] button from the [Network] submenu under the [Setup] menu. Select the check box of SNMP V3 user information that you want to delete from the SNMP V3 user information list, and then click [Delete]. Click [Delete All] to delete all the SNMP V3 user information.
Page 231 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. This equipment starts initializing the network interface card to apply the changes. During the initialization of the network interface card, the network will not be available. TopAccess will display “Please restart after waiting a few minutes.”...
Page 232: Setting Up Copier Settings
8 [Administration] Tab Page Setting up Copier settings You can configure copy operation settings from the [Copier] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [RESET] button on the control panel or after an Auto Clear time period.
Page 233 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 234: Setting Up Fax Settings
8 [Administration] Tab Page Setting up Fax settings You can configure the fax device and fax operation settings from the [Fax] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [RESET] button on the control panel or after an Auto Clear time period.
Page 235 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 236: Setting Up Save As File Settings
8 [Administration] Tab Page Setting up Save as file settings You can configure file saving operations and the Save as File function by the Fax driver from the [Save as file] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [RESET] button on the control panel or after an Auto Clear time period.
Page 237 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save]. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. This can only clear the changes and restore the current settings before saving the changes.
Page 238: Setting Up E-Mail Settings
8 [Administration] Tab Page Setting up E-mail settings You can configure E-mail transmission operations from the [E-mail] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [RESET] button on the control panel or after an Auto Clear time period.
Page 239 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 240: Setting Up Internetfax Settings
8 [Administration] Tab Page Setting up InternetFax settings You can configure Internet Fax operations from the [InternetFax] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [RESET] button on the control panel or after an Auto Clear time period.
Page 241 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 242: Setting Up Printer/E-Filing Settings
8 [Administration] Tab Page Setting up Printer/e-Filing settings You can configure how to continue print jobs and e-Filing jobs from the [Printer/e-Filing] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after changing them. The settings will be updated by pressing the [RESET] button on the control panel or after an time period.
Page 243: Setting Up Printer Settings
8 [Administration] Tab Page 8.[Administration] Tab Page The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 244 8 [Administration] Tab Page Click [Save]. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. This can only clear the changes and restore the current settings before saving the changes.
Page 245: Deleting An Lpr Queue
8 [Administration] Tab Page 8.[Administration] Tab Page Enter the following items as required. You can set the following in this page. P.207 “Setting up Raw Job Setting” Click [Save]. The queue name is added to the list. Deleting an LPR queue Select a radio button of a queue that you want to delete and click [Delete].
Page 246: Setting Up Print Service Settings
8 [Administration] Tab Page Setting up Print Service settings You can configure print services such as Raw TCP Print, LPD Print, IPP Print, FTP Print, NetWare Print, and Email Print from the [Print Service] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after saving them. The settings will be updated by pressing the [RESET] button on the control panel or after an Auto Clear time period.
Page 247 8 [Administration] Tab Page 8.[Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 248: Setting Up Icc Profile Settings
8 [Administration] Tab Page Setting up ICC Profile settings You can configure profiles for printer functions from the [ICC Profile] submenu under the [Setup] menu. This setting is available only for some models. P.248 “Configuring the source profile” Setting the ICC Profile settings Start TopAccess access policy mode.
Page 249 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save]. The confirmation dialog box appears. When you click [Cancel] before saving the setting changes, they will not be saved and will return to the current settings. Note that they will not be returned to the factory default by clicking [Cancel]. Click this to clear all the changes made and return the settings to the current ones.
Page 250: Configuring The Source Profile
8 [Administration] Tab Page Configuring the source profile P.248 “Importing profiles” P.249 “Exporting profiles” P.251 “Deleting profiles” Importing profiles Click [Maintenance] of the desired profile. The Maintenance Profile page of the selected profile is displayed. Click [Browse] in [Import new Profile] to select the file of the selected profile, and then click [Import].
Page 251: Exporting Profiles
8 [Administration] Tab Page 8.[Administration] Tab Page The profile is imported. Click [Previous] to close the Maintenance Profile page. The imported profile is added to the [Current Profiles] list. Exporting profiles Click [Maintenance] of the desired profile. The Maintenance Profile page of the selected profile is displayed. [Setup] How to Set and How to Operate...
Page 252 8 [Administration] Tab Page Select the desired profile in the [Current Profiles] list, and then click [Export]. The Export page is displayed. Profiles registered as a factory default cannot be exported. Right-click the [File Name] link of a profile to be exported, and select [Save Target As]. The [Save As] dialog box appears.
Page 253: Deleting Profiles
8 [Administration] Tab Page 8.[Administration] Tab Page Click [Previous] to close the Maintenance Profile page. Deleting profiles Click [Maintenance] of the desired profile. The Maintenance Profile page of the selected profile is displayed. Select the desired profile in the [Current Profiles] list, and then click [Delete]. The confirmation dialog box appears.
Page 254 8 [Administration] Tab Page Click [OK]. The Profile is deleted. Click [Previous] to close the Maintenance Profile page. The profile is deleted from the [Current Profiles] list. [Setup] How to Set and How to Operate...
Page 255: Setting Up Print Data Converter Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Print Data Converter settings For information on Print Data Converter, contact your service technician. You can configure Print Data Converter from the [Print Data Converter] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after changing them. The settings will be updated by pressing the [RESET] button on the control panel or after an Auto Clear time period.
Page 256 8 [Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 257: Configuring The Ewb Function
8 [Administration] Tab Page 8.[Administration] Tab Page Configuring the EWB function You can configure the EWB (Embedded Web Browser) function which displays web pages on the control panel from the [EWB] submenu under the [Setup] menu. The EWB function is available only when the External Interface Enabler is installed on this equipment. This setting is available only for some models.
Page 258: Deleting A Server
8 [Administration] Tab Page Deleting a server Start TopAccess access policy mode. P.22 “Access Policy Mode” Click the [Administration] tab. Click the [Setup] menu and [EWB] submenu. The EWB submenu page is displayed. To delete a server registered for the EWB function, select the server that you want to delete, and then click [Delete].
Page 259: Setting Up Off Device Customization Architecture Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Off Device Customization Architecture settings For the details of ODCA (Off Device Customization Architecture), contact your service technician. You can configure ODCA (Off Device Customization Architecture) from the [ODCA] submenu under the [Setup] menu. Some settings may not be reflected on the touch panel immediately after changing them.
Page 260: Displaying Version Information
8 [Administration] Tab Page Click [OK] to apply the changes. The setting value may not be reflected on the screen even after changing the setting by clicking [Save] if you are using Internet Explorer; however, the new setting is properly applied. In such a case, click the submenu to refresh the screen and display the current setting status.
Page 261: [Security] Item List
8 [Administration] Tab Page [Security] Item List Users who are granted administrator privileges in access policy mode can access the [Security] menu from the [Administration] tab. See the following pages for how to access it: P.22 “Access Policy Mode” P.259 “Authentication settings” P.268 “Certificate management settings”...
Page 262: Setting Up Department Setting
8 [Administration] Tab Page Setting up Department Setting When you want to manage the counters for every department, enable department management. If this is done, the department code input screen will be displayed on the computer and the touch panel when copying, scanning, faxing, faxing via the Internet, and operating on e-Filing to enable you to manage operations by departments.
Page 263 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up User Authentication Setting You can configure user authentication to access your equipment. Item name Description User Authentication Select whether or not to enable user authentication. [Disable] is set as the default. You cannot configure "E-mail authentication"...
Page 264 8 [Administration] Tab Page Windows Domain Authentication Item name Description Create User Information Select whether or not to register user information automatically to this equipment. [Enable] Automatically is set as the default. Use NT Domain Server Select this check box if you are managing the domain using the NT domain controller. Domain 1 - Domain 16 Specify the domain you want to use for Windows domain authentication.
Page 265: Ldap Authentication
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description PIN Code Authentication Setting PIN Code Authentication — Select the PIN code authentication method. Disable — Select this no to use the PIN code authentication. Use the user name and password for authentication.
Page 266: Setting Up Email Authentication
8 [Administration] Tab Page Item name Description PIN Code Authentication Setting PIN Code Authentication — Select the PIN code authentication method. Disable — Select this no to use the PIN code authentication. Use the user name and password for authentication. Enable —...
Page 267: Setting Up Email Address Setting
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Authentication Select the authentication method. Plain — Select this to access the SMTP server using the plain authentication. Login — Select this to access the SMTP server using the login authentication. CRAM-MD5 —...
Page 268 8 [Administration] Tab Page Item name Description From Name Specify the From Name. Account Name of From Address + From Name of Email Setting: Select this to specify the From Name in the "Account Name of From Address + From Name of Email Setting"...
Page 269: Setting Up Home Directory Setting
8 [Administration] Tab Page 8.[Administration] Tab Page [Restriction Setting for Destination] screen You can register an LDAP server to be used to search the destination. Item name Description [OK] button Select this to register the LDAP server which has been set. [Cancel] button Select this to cancel the registration of the LDAP server.
Page 270: Certificate Management Settings
8 [Administration] Tab Page Certificate management settings You can manage device certificates and client certificates. The [Certificate Management] submenu can be accessed from the [Security] menu on the [Administration] tab. See the following pages for how to access it and information on the [Security] menu: P.22 “Access Policy Mode”...
Page 271 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description SCEP(Automatic) Automatically acquires the certificate for encrypted communications using IP sec or SSL. CA Server Address (Primary) — Enter the IP address of FQDN of the CA server. You can enter up to 128 alphanumerical characters and symbols.
Page 272: Setting Up Client Certificate
8 [Administration] Tab Page Setting up Client Certificate Item name Description Client Certificate Creates the client certificate. [Create] button — Displays the [Create Client Certificate] screen. Specify items necessary for the certificate to create the client certificate. P.270 “[Create Client Certificate] screen” [Create Client Certificate] screen Item name Description...
Page 273: Setting Up Ca Certificate
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Public Key Select the public key to be used in Certificate. RSA1024 — Select this to use RSA1024. RSA2048 — Select this to use RSA2048. Setting up CA Certificate When you want to enable SSL and verify with a CA certificate for the SMTP Client, POP3 Network Service, FTP Client, or Directory Service, you must install the CA certificate.
Page 274: Password Policy Settings
8 [Administration] Tab Page Password Policy settings You can configure policies for the password to register. The [Password Policy] submenu can be accessed from the [Security] menu on the [Administration] tab. See the following pages for how to access it and information on [Security] menu: P.22 “Access Policy Mode”...
Page 275: Setting Up Policy For Administrator,Auditor
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Policy for Administrator,Auditor You can configure policies for administrator and auditor registration. Item name Description Minimum Password Length Specify the minimum number of digits for the password. Specify within the range from 6 to 64.
Page 276 8 [Administration] Tab Page Setting up Policy for e-Filing Boxes, Template Groups, Templates, SecurePDF, SNMPv3, Cloning You can configure policies for passwords for operations and applications on your equipment. Item name Description Minimum Password Length Specify the minimum number of digits for the password. Specify within the range from 0 to “0”...
Page 277: [Security] How To Set And How To Operate
8 [Administration] Tab Page [Security] How to Set and How to Operate In the Security Service page, you can install a wireless LAN certificate for authentication with the RADIUS server, install and export a device certificate to enable SSL and set up its SCEP (automatic installation), install CA certificate, and install certificates for IEEE 802.1X authentication and set up its SCEP.
Page 278: Creating/Exporting A Self-Signed Certificate
8 [Administration] Tab Page Creating/exporting a self-signed certificate Start TopAccess access policy mode. P.22 “Access Policy Mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Select [self-signed certificate] under [Device Certificate] and click [Create]. The Create self-signed certificate page is displayed.
Page 279 8 [Administration] Tab Page 8.[Administration] Tab Page A self-signed certificate is created. Click the [Export] button if you are exporting. Right-click the link for the file name of the certificate to be exported, and then select [Save Target As]. The [Save As] dialog box appears. Specify a directory to which the certificate is to be saved and then click [Save].
Page 280: Installing An Imported Device Certificate
8 [Administration] Tab Page Then you can enable SSL for the following network settings. P.155 “Setting up LDAP Session” P.162 “Setting up HTTP Network Service” P.163 “Setting up SMTP Client” P.166 “Setting up POP3 Network Service” P.168 “Setting up FTP Server” P.173 “Setting up Web Services Setting”...
Page 281: Deleting An Imported Device Certificate
8 [Administration] Tab Page 8.[Administration] Tab Page Then you can enable SSL for the following network settings. P.155 “Setting up LDAP Session” P.162 “Setting up HTTP Network Service” P.163 “Setting up SMTP Client” P.166 “Setting up POP3 Network Service” P.168 “Setting up FTP Server” P.173 “Setting up Web Services Setting”...
Page 282: Installing A Device Certificate Automatically
8 [Administration] Tab Page Installing a device certificate automatically Start TopAccess access policy mode. P.22 “Access Policy Mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Enter the following items in [SCEP(Automatic)] of [Device Certificate], and then click [Request].
Page 283: Deleting A Device Certificate Installed Automatically
8 [Administration] Tab Page 8.[Administration] Tab Page Then you can enable SSL for the following network settings. P.155 “Setting up LDAP Session” P.162 “Setting up HTTP Network Service” P.163 “Setting up SMTP Client” P.166 “Setting up POP3 Network Service” P.168 “Setting up FTP Server” P.173 “Setting up Web Services Setting”...
Page 284: Creating/Exporting A Client Certificate
8 [Administration] Tab Page Creating/Exporting a client certificate Start TopAccess access policy mode. P.22 “Access Policy Mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Click [Create] under [Client Certificate]. The Create Client Certificate page is displayed.
Page 285 8 [Administration] Tab Page 8.[Administration] Tab Page Right-click the link for the file name of the certificate to be exported, and then select [Save Target As]. The [Save As] dialog box appears. If you have not installed a client certificate, enter the password in [Password] and click [Create] to create a certificate.
Page 286: Installing Ca Certificate
8 [Administration] Tab Page Installing CA certificate When you want to enable SSL and verify with a CA certificate for the SMTP Client, POP3 Network Service, FTP Client, or Directory Service, you must install the CA certificate. You can install up to 10 CA certificates in this equipment. P.284 “Installing CA certificate”...
Page 287: Deleting Ca Certificate
8 [Administration] Tab Page 8.[Administration] Tab Page Deleting CA certificate Start TopAccess access policy mode. P.22 “Access Policy Mode” Click the [Administration] tab. Click the [Security] menu and [Certificate Management] submenu. The Certificate Management page is displayed. Select the CA certificate file that you want to delete in the [Certificate Files] list, and click [Delete].
Page 288: [Maintenance] Item List
8 [Administration] Tab Page [Maintenance] Item List Users who are granted administrator privileges in access policy mode can access the [Maintenance] menu from the [Administration] tab. See the following pages for how to access it: P.22 “Access Policy Mode” P.286 “Create Clone File settings” P.288 “Install Clone File settings”...
Page 289: Setting Up Category Setting
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Category Setting Select the category for the clone file. The clone file will include the settings listed in “Description” that make up the category you select. Item name Description Security Includes secure erase and authentication settings in the clone file. Default Settings Includes the general, copy, scan, fax, ifax, E-mail, save as file, printer, notification, log settings, EWB settings, and Fax/InternetFax Received Forward in the clone file.
Page 290: Install Clone File Settings
8 [Administration] Tab Page Install Clone File settings You can install the created clone file. You can implement a cloned environment by installing the clone file created on another equipment. The [Install Clone File] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: P.22 “Access Policy Mode”...
Page 291: Import Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Setting data included in Clone File Item name Description Security Displays if security level, secure erase, self test, encryption, and authentication settings are included. Default Settings Displays if the general, copy, scan, fax, ifax, E-mail, save as file, printer, notification, log settings, and EWB settings are included.
Page 292 8 [Administration] Tab Page Setting up MailBoxes Item name Description File Name Select the mailbox file to be imported. [Browse] button — Allows you to select the mailbox file. [Import] button — Imports the selected mailbox file. Setting up Template Item name Description Import Method...
Page 293: Export Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Export settings You can export the address book, mailboxes, templates and so on. The [Export] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: P.22 “Access Policy Mode”...
Page 294: Delete Files Settings
8 [Administration] Tab Page Setting up Template Item name Description File Name Displays the file name of the created export files. Click a file name to download. File Size Displays the file size of the created export files. Date Created Displays the created date of the export files.
Page 295: Directory Service Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Directory Service settings You can register the directory service properties of the LDAP (Lightweight Directory Access Protocol) server. When a new directory service is added, the users can search destinations using the LDAP server. The [Directory Service] submenu can be accessed from the [Maintenance] menu on the [Administration] tab.
Page 296 8 [Administration] Tab Page Item name Description Authentication Select the SASL authentication protocol. If you do not know the authentication type, select [Auto]. Auto — Select this to access the LDAP server using the appropriate authentication that this equipment detects. Kerberos —...
Page 297: Notification Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Notification settings You can receive information on your equipment by E-mail. The [Notification] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: P.22 “Access Policy Mode”...
Page 298 8 [Administration] Tab Page Setting up System Message Notification Events You can select the events to be notified of. Item name Description Device Paper Misfeed — Select this to be notified of paper misfeeds. Tray Out of Paper — Select this to be notified when you are out of paper. Door/Tray Open —...
Page 299: Setting Up Job Notification Events
8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description e-Filing Warning — Select this to be notified when the available space in the e-Filing box is low or the preservation period of documents in the e-Filing box is expiring soon. Information —...
Page 300: Languages Settings
8 [Administration] Tab Page Languages settings You can specify the language for the touch panel of your equipment. The [Languages] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: P.22 “Access Policy Mode”...
Page 301 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Current Language Pack List Displays a list of installed language packs. You can delete unnecessary language packs. Item name Description [Delete] button Select unnecessary language packs and click the [Delete] button to delete them. You cannot delete [English(US)] or the language selected in [PanelUI Language].
Page 302: System Updates Settings
8 [Administration] Tab Page System Updates settings You can update the system on your equipment. Available only when the hard disk is installed. The [System Updates] submenu can be accessed from the [Maintenance] menu on the [Administration] tab. See the following pages for how to access it and information on the [Maintenance] menu: P.22 “Access Policy Mode”...
Page 303: [Maintenance] How To Set And How To Operate
8 [Administration] Tab Page 8.[Administration] Tab Page [Maintenance] How to Set and How to Operate This section details procedures for maintaining this equipment. It covers backing up and restoring files, deleting files stored in this equipment, and updating the software on TopAccess. P.301 “About the maintenance functions”...
Page 304: Deleting The Data From Local Folder
8 [Administration] Tab Page Deleting the data from local folder An administrator can delete information such as scanned data, transmission data, and reception data that are stored in the local folder using the Save as file function. It is recommended to delete the stored data periodically to maintain the hard disk.
Page 305: Managing Directory Service
8 [Administration] Tab Page 8.[Administration] Tab Page Managing directory service An administrator can register the directory service properties of the LDAP (Lightweight Directory Access Protocol) server using TopAccess. When a new directory service is added, the users can search destinations using the LDAP server. Setting up the directory service Start TopAccess access policy mode.
Page 306 8 [Administration] Tab Page Enter the following items as required. You can set the following in this page. P.293 “[Directory Service Properties] screen” If you use FQDN to specify the LDAP server, you must configure the DNS server and enable the DNS in the DNS Session.
Page 307: Setting Up Notification
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up notification An administrator can configure notification to receive E-mail (mobile terminal can also be used) notifications when an error occurred or a job is complete. To enable the E-mail notification, the E-mail settings in the [Setup] menu page must be configured correctly. P.236 “Setting up E-mail settings”...
Page 308 8 [Administration] Tab Page Select the check boxes of events you want to be notified in [System Message Notification Events] or [Job Notification Events]. See the following for details of each event: P.296 “Setting up System Message Notification Events” P.297 “Setting up Job Notification Events” Click [Save].
Page 309: Importing And Exporting
8 [Administration] Tab Page 8.[Administration] Tab Page Importing and exporting You can import and export Address Book, MailBoxes, Template, and Combined (Template + Address Book + MailBoxes). This section describes how to import and export Address Book. You can follow the same procedure to import and export MailBoxes, Template, and Combined (Template + Address Book + MailBoxes) except where you specify the file format of the export data.
Page 310 8 [Administration] Tab Page Select the import method in the Address Book area. Addition — Select this to add the imported address book data into the address book already registered in this equipment. Overwrite — Select this to delete all the address book data registered in this equipment and replace them with the imported address book data.
Page 311: Exporting The Address Book Data
8 [Administration] Tab Page 8.[Administration] Tab Page Click [Import]. The data are imported to the address book. Exporting the address book data You can export address information for use in another TopAccess address book or another address book program. The group data are not included in the exported address book data. Exporting address book data in the CSV/XML format Start TopAccess access policy mode.
Page 312 8 [Administration] Tab Page Click [Create New File] in the Address Book area. The exported file information is displayed. If you previously exported address book data, the exported file link and information are displayed in the Address Book area. You can click the link to save the previously exported file. Right-click the [File Name] link and select [Save Target As].
Page 313: Rebooting The Equipment
8 [Administration] Tab Page 8.[Administration] Tab Page Rebooting the equipment An administrator can reboot the equipment. If rebooting is performed, warming-up may take longer than normally. Rebooting the equipment Start TopAccess access policy mode. P.22 “Access Policy Mode” Click the [Administration] tab. Click the [Maintenance] menu and [Reboot] submenu.
Page 314: [Registration] ([Administration] Tab) Item List
8 [Administration] Tab Page [Registration] ([Administration] tab) Item List Users who are granted administrator privileges in access policy mode can access the [Registration] menu from the [Administration] tab. See the following pages for how to access it: P.22 “Access Policy Mode” P.312 “Public Template settings”...
Page 315: Setting Up Fax Setting (Public Template)
8 [Administration] Tab Page 8.[Administration] Tab Page Setting up Fax Setting (Public template) In the Fax Setting page, you can specify how the fax will be sent. P.66 “Fax Setting (Private template)” Setting up Email Setting (Public template) In the Email Setting page, you can specify the content of the Scan to Email document to be sent. P.68 “Email Setting (Private template)”...
Page 316: Public Menu
8 [Administration] Tab Page Public Menu In the public menu, you can set the menu screen that is displayed when you press the [Menu] button. You can register frequently used templates and template groups, and External Interface Enabler shortcuts. The [Public Menu] submenu can be accessed from the [Registration] menu on the [Administration] tab. See the following pages for how to access it and information on the [Registration] menu: P.22 “Access Policy Mode”...
Page 317 8 [Administration] Tab Page 8.[Administration] Tab Page [Select Menu Type] screen Select a menu type to add to the public menu. Item name Description [Template] button Adds a template to the public menu. P.315 “[Select Template Group] screen” [Extension] button Adds an External Interface Enabler URL to the public menu.
Page 318 8 [Administration] Tab Page [Select Template] screen Item name Description [Save] button Registers the selected template. [Cancel] button Cancels registration of the template. Template list A list of the templates that can be selected is displayed. Select a template to use. [Select URL] screen Select a URL registered in [URL List for Menu Screen and Hard Button].
Page 319: Fax Received Forward And Internetfax Received Forward Settings
8 [Administration] Tab Page 8.[Administration] Tab Page Fax Received Forward and InternetFAX Received Forward settings The [Fax Received Forward]/[InternetFAX Received Forward] submenu can be accessed from the [Registration] menu on the [Administration] tab. See the following pages for how to access it and information on the [Registration] menu: P.22 “Access Policy Mode”...
Page 320 8 [Administration] Tab Page Setting up Destination Setting (Fax/Internet Fax Received Forward) You can specify the destinations to which the received faxes or Internet Faxes are forwarded. You can only specify E-mail addresses as the destination. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Recipient List Item name Description...
Page 321 8 [Administration] Tab Page 8.[Administration] Tab Page Setting up InternetFax Setting (Fax/Internet Fax Received Forward) In the InternetFax Setting page, you can specify the content of the Internet Fax to be sent. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description Subject...
Page 322 8 [Administration] Tab Page Setting up Save as file Setting (Fax/InternetFAX Received Forward) In the Save as file Setting page, you can specify how and where a received document will be stored. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description File Format...
Page 323 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Encryption Set this to encrypt PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the File Format setting. Encryption Select this if you want to encrypt PDF files. User Password Enter a password for opening encrypted PDF files.
Page 324 8 [Administration] Tab Page Item name Description Destination — Remote 1 Select this check box to save a received document to Remote 1. How you can set this item depends on how you have set Remote 1 up in the [Save as file] submenu under the [Setup] menu.
Page 325 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description File Name Format Select the format of the file name. Information such as file name, date and time or page number is added according to the selected format. [FileName]-[Date]-[Page] [FileName]-[Page]-[Date] [Date]-[FileName]-[Page] [Date]-[Page]-[Filename] [Page]-[FileName]-[Date]...
Page 326 8 [Administration] Tab Page Setting up Email Setting (Fax/InternetFAX Received Forward) In the Email Setting page, you can specify the content of the E-mail document to be sent. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description Subject...
Page 327 8 [Administration] Tab Page 8.[Administration] Tab Page Item name Description Encryption Set this to encrypt PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the File Format setting. Encryption Select this if you want to encrypt PDF files. User Password Enter a password for opening encrypted PDF files.
Page 328 8 [Administration] Tab Page Setting up Box Setting (Fax/InternetFAX Received Forward) In the Box Setting page, you can specify how a received document will be stored in the Box. You can specify the destination when you have selected [InternetFax] as the forwarding agent. Item name Description Destination...
Page 329: Extended Field Definition
8 [Administration] Tab Page 8.[Administration] Tab Page Extended Field Definition You can set meta data which is attached to images scanned with the Meta Scan function. You can register up to 100 extended field definitions. The [Extended Field Definition] submenu can be accessed from the [Registration] menu on the [Administration] tab. See the following pages for how to access it and information on the [Registration] menu: P.22 “Access Policy Mode”...
Page 330 8 [Administration] Tab Page [Extended Fields] screen You can set the information entered from the control panel when using meta scan. P.362 “Registering Extended Field Definition” Setting up Definition Information Item name Description [Edit] button Allows you to edit the extended field definition. P.330 “[Definition Properties] screen”...
Page 331 8 [Administration] Tab Page 8.[Administration] Tab Page [Extended Fields Properties] screen You can register up to 25 extended field properties. P.365 “Registering templates for Meta Scan” Item name Description [Save] button Creates an extended field property with the entered data. [Cancel] button Cancels the settings.
Page 332 8 [Administration] Tab Page Item name Description Maximum Length Specify the maximum number of characters that can be entered in the extended field if the field is a character string. Minimum Value Specify the minimum numerical value that can be entered in the extended field if the field is a numerical value.
Page 333: Xml Format File
8 [Administration] Tab Page 8.[Administration] Tab Page XML Format File Meta data, which is attached to images scanned with the Meta Scan function, is defined in an "XML format file". You can register “XML format files”, which are customized to be processed by a workflow server or some other means. The [XML Format File] submenu can be accessed from the [Registration] menu on the [Administration] tab.
Page 334: [Registration] ([Administration] Tab) How To Set And How To Operate
8 [Administration] Tab Page [Registration] ([Administration] tab) How to Set and How to Operate You can register public templates, and relay transmissions of received faxes/Internet Faxes in the [Registration] menu in the TopAccess access policy mode. Public Template An administrator can create public templates to register to the public template group. This template group can be accessed by all users in the network.
Page 335 8 [Administration] Tab Page 8.[Administration] Tab Page Display in the Panel View. Click an undefined blank icon to create a new template, or click a defined icon with an image to edit an existing template. If the templates list is displayed in the List view, click the [Undefined] template name to register a new template. Click the defined template name to edit an existing template.
Page 336 8 [Administration] Tab Page Select agents to be combined, and click [Select Agent]. You can select one of the following templates: Copy Creates a copy agent. This agent can copy documents. Usually, this is selected to print copies as well as sending originals to other destinations. This agent can also be combined with the Save as file agent or Store to e-Filing agent.
Page 337: Resetting Public Templates
8 [Administration] Tab Page 8.[Administration] Tab Page Resetting public templates You can reset a public template that you have registered. You can reset a public template that you selected, or you can reset all public templates that are registered in the public template groups.
Page 338 8 [Administration] Tab Page Click [Reset Template]. The confirmation dialog box appears. Click [OK]. The template setting is reset and the template will be returned to an undefined one. [Registration] ([Administration] tab) How to Set and How to Operate...
Page 339 8 [Administration] Tab Page 8.[Administration] Tab Page Resetting all public templates To reset all public templates, perform the following procedure. Start TopAccess access policy mode. P.22 “Access Policy Mode” Click the [Administration] tab. Click the [Registration] menu and [Public Template] submenu. The Public Template submenu page is displayed.
Page 340: Registering Fax And Internet Fax Received Forward
8 [Administration] Tab Page Registering Fax and Internet Fax received forward You can forward received faxes and Internet Faxes to a specified address using fax received forward and Internet Fax received forward functions. You can check all faxes and Internet Faxes received by this equipment using these functions. P.338 “Registering the Fax or Internet Fax received forward”...
Page 341 8 [Administration] Tab Page 8.[Administration] Tab Page Select the [Forward] check box, select the desired agents, and click [Select Agent]. You can only select one agent when the hard disk is not installed. To disable the Fax Received Forward or Internet Fax Received Forward, clear the [Forward] check box and click [Select Agent], and then click [Save].
Page 342 8 [Administration] Tab Page Click each button displayed in the page to specify or edit the associated properties. [Destination Setting] Specify the destination. This can be set only when registering the Internet Fax, or Email [TO: Destination Setting] agent. [CC: Destination Setting] P.340 “Setting up Destination Setting (Fax/Internet Fax Received Forward)”...
Page 343 8 [Administration] Tab Page 8.[Administration] Tab Page Click [Save]. The contacts are added as destinations. Selecting the destinations from the address book By this method, you can select destinations from the address book. Click [Destination Setting] to open the Recipient List page. Click [Address Book].
Page 344 8 [Administration] Tab Page Click [Save]. The contacts are added as destinations. Selecting the groups from the address book By this method, you can select groups from the address book. Click [Destination Setting] to open the Recipient List page. Click [Address Group]. The Address Group page is displayed.
Page 345 8 [Administration] Tab Page 8.[Administration] Tab Page Searching for destinations in the LDAP server You can search for destinations in the registered LDAP server. You can also search for destinations in the address book on this equipment. Click [Destination Setting] to open the Recipient List page. Click [Search].
Page 346: Removing The Destinations From The Recipient List
8 [Administration] Tab Page Click [Add]. The selected destinations are added to the Recipient List page. You can remove destinations that you have added to the Recipient List before saving the destination settings. P.344 “Removing the destinations from the Recipient List” Click [Save].
Page 347 8 [Administration] Tab Page 8.[Administration] Tab Page [Registration] ([Administration] tab) How to Set and How to Operate...
Page 348 8 [Administration] Tab Page [Registration] ([Administration] tab) How to Set and How to Operate...
Page 349 8 [Administration] Tab Page 8.[Administration] Tab Page [Registration] ([Administration] tab) How to Set and How to Operate...
Page 350 8 [Administration] Tab Page [Registration] ([Administration] tab) How to Set and How to Operate...
Page 351: [My Account] Tab Page
[My Account] Tab Page Using TopAccess, end users can display their own account information [My Account] Tab Page Overview..................350 [My Account] Item list ............................350...
Page 352: [My Account] Tab Page Overview
9 [My Account] Tab Page [My Account] Tab Page Overview The [My Account] tab is displayed if [User Authentication] is enabled in the [Administration] tab under [Security] - [Authentication] - [User Authentication Setting]. It displays the account information of the user who is accessing TopAccess. Also, you can change the display language and keyboard layout on the control panel.
Page 353 9 [My Account] Tab Page 9.[My Account] Tab Page Item name Description [Menu] button Click the [Menu] button on the control panel and perform the settings on the menu screen. In the [My Account] tab, set the menu screen of the user who is accessing TopAccess.
Page 354 9 [My Account] Tab Page [Menu Setting] screen You can set the menu screen of the user who is accessing TopAccess. The menu screen is displayed by pressing the [Menu] button on the control panel. You can register frequently used templates and template groups, and External Interface Enabler shortcuts.
Page 355 9 [My Account] Tab Page 9.[My Account] Tab Page [Select Template Group] screen Displays a list of Template Group that can be selected on the [Menu Setting] screen. Item name Description [Save] button Registers the selected template group. [Cancel] button Cancels registration of the template group.
Page 356 9 [My Account] Tab Page [Select URL] screen Select a URL registered in [URL List for Menu Screen]. P.217 “Setting up URL List for Menu Screen and Hard Button” Item name Description [Save] button Registers the selected URL. [Cancel] button Cancels registration of the URL.
Page 357 Functional Setups This chapter contains the following contents. Setting up Meta Scan Function................... 356 Procedure for using Meta Scan ..........................356 Checking Meta Scan Enabler ..........................356 Editing XML format file ............................357 Registering XML format file ..........................361 Registering Extended Field Definition ........................362 Registering templates for Meta Scan .........................365 Meta Scan ................................368 Checking logs of Meta Scan..........................368...
Page 358: Chapter 10 Functional Setups
10 Functional Setups Setting up Meta Scan Function The Meta Scan is a function to attach information (meta data) generated within the device to scanned images. The attached meta data can be processed by workflow servers or other means to supplement the scanned image. To use Meta Scan, select [E-MAIL], [Save as file] and [Save to USB Media] agents of Meta Scan for templates and register them.
Page 359: Editing Xml Format File
10 Functional Setups 10.Functional Setups Editing XML format file Edit XML format files in accordance with the applications that interact with Meta Scan. You can define variables in the XML format file and the variables are replaced with the corresponding information (meta scan) during the Meta Scan operation. Enter variables in XML format files using the ${variable name} format.
Page 360 10 Functional Setups Variable (${variable name}) Data to be stored Value ${TEMPGROUPNAME} Template group name string ${TEMPGROUPUSER} Template group user string ${TEMPNO} Template number string ${TEMPNAME} Template name string ${TEMPUSER} Template user string Extended field name string ${FIELDNAMEn} Extended field name string ${FIELDNAMEn} *1 It cannot be used for the subject of E-mail.
Page 361: Default Xml File Format
10 Functional Setups 10.Functional Setups Default XML file format Contents of the default XML format file <defaultForm3.xml> registered in this equipment are shown below. XML format files must be in the UTF-8 XML format. During the Meta Scan operation, the equipment stores information corresponding to the variable in each field of the XML format file and attaches it as meta data in the XML format.
Page 362: Setting For Saving Meta Data
10 Functional Setups <field4 name="${FIELDNAME4}">${VALUE4}</field4> <field5 name="${FIELDNAME5}">${VALUE5}</field5> <field6 name="${FIELDNAME6}">${VALUE6}</field6> <field7 name="${FIELDNAME7}">${VALUE7}</field7> <field8 name="${FIELDNAME8}">${VALUE8}</field8> <field9 name="${FIELDNAME9}">${VALUE9}</field9> <field10 name="${FIELDNAME10}">${VALUE10}</field10> <field11 name="${FIELDNAME11}">${VALUE11}</field11> <field12 name="${FIELDNAME12}">${VALUE12}</field12> <field13 name="${FIELDNAME13}">${VALUE13}</field13> <field14 name="${FIELDNAME14}">${VALUE14}</field14> <field15 name="${FIELDNAME15}">${VALUE15}</field15> <field16 name="${FIELDNAME16}">${VALUE16}</field16> <field17 name="${FIELDNAME17}">${VALUE17}</field17> <field18 name="${FIELDNAME18}">${VALUE18}</field18> <field19 name="${FIELDNAME19}">${VALUE19}</field19> <field20 name="${FIELDNAME20}">${VALUE20}</field20> <field21 name="${FIELDNAME21}">${VALUE21}</field21> <field22 name="${FIELDNAME22}">${VALUE22}</field22> <field23 name="${FIELDNAME23}">${VALUE23}</field23>...
Page 363: Registering Xml Format File
10 Functional Setups 10.Functional Setups Registering XML format file This section describes how to register a XML format file. When using applications that interact with Meta Scan, follow the instructions of the application vendor to set the XML format file and the extended field. You can register up to 99 XML format files.
Page 364: Registering Extended Field Definition
10 Functional Setups Registering Extended Field Definition You can register up to 100 "extended field definitions", select an "XML format file" for each of them, and set "extended field properties" as necessary. When using applications that interact with Meta Scan, follow the instructions of the application vendor to set the XML format file and the extended field.
Page 365 10 Functional Setups 10.Functional Setups Click the [New] button under Extended Field settings when setting extended field properties. Click [Extended Field Definitions] in the upper part of the screen if you are not setting extended field properties. Set the extended field properties. Field Name Specify the extended field name.
Page 366 10 Functional Setups You cannot exceed the total number of characters displayable in the List Items (127). You cannot use a semicolon in [Name] or [Value]. Minimum Length Specify the minimum number of characters that can be entered in the extended field if the field is a character string.
Page 367: Registering Templates For Meta Scan
10 Functional Setups 10.Functional Setups Registering templates for Meta Scan You must register a template for Meta Scan before using the Meta Scan function. A template can be a “public template” which is registered by an administrator, or a “private template” which is registered by a user or an administrator.
Page 368 10 Functional Setups Click an [Undefined] icon from the template list. Select the check box for the [Meta Scan] under Template Properties, and then select the agent and click [Select Agent]. To select [Meta Scan], the Meta Scan Enabler must be set up for use. If it is not set up, you cannot select [Meta Scan].
Page 369 10 Functional Setups 10.Functional Setups Set the agent. Setting operations are the same as for normal templates. P.88 “Registering and editing private template groups” The following describes how to set “Extended Field settings”. Click the [Extended Field settings] button to set extended fields. Select a registered extended field definition using [Extended Field Definition No.].
Page 370: Meta Scan
10 Functional Setups Meta Scan You can run Meta Scan using a Meta Scan template. For the operational procedure, refer to the Scanning Guide. If [Extended Field Definition] set in [Extended Field Settings] in the Meta Scan template is deleted, the default XML format file <defaultForm3.xml>...
Page 371: Using The Attribute Of The External Authentication As A Role Of The Mfp
10 Functional Setups Using the Attribute of the External Authentication as a Role of the MFP When the external authentication (Windows domain authentication and LDAP authentication) is enabled, associating the role defined in this equipment with the attribute of the external authentication server is required in order to log in the equipment from an external authentication server as an administrator.
Page 372: Importing The Role Information Setting File
10 Functional Setups <AnyOtherUser>User</AnyOtherUser> </RoleSetting> When setting one role to multiple attributes Attribute name set in the external authentication server [1] Department Attribute value set in the external authentication server [1] Sales Attribute name set in the external authentication server [2] Title Attribute value set in the external authentication server [2] SeniorManager Role name to be set...
Page 373: Chapter 11 Appendix
APPENDIX This chapter contains the following contents. Installing Certificates for a Client PC ................. 372...
Page 374: Installing Certificates For A Client Pc
11 APPENDIX Installing Certificates for a Client PC Configuring the Microsoft Management Console The following describes a configuration on Windows Vista. The procedure is the same when other versions of Windows are used. Open the command prompt, type “mmc” and press the Enter key. From the [File] or [Console] menu of the window that appears, select [Add/Remove Snap-in].
Page 375 11 APPENDIX 11.APPENDIX Select [Local computer: (the computer this console is running on)] and click [Finish]. The [Select Computer] dialog box is closed. Make sure that "Certificates (Local Computer)" is added under the [Console Root] folder; click [OK]. Save the setting. Installing Certificates for a Client PC...
Page 376 11 APPENDIX Importing certificates to a client PC The following describes an import on Windows Vista. The procedure is the same when other versions of Windows are used. For Windows Vista, you must log in to Windows as a user who has the “Administrators” privilege. Before importing certificates, make sure that User Account Control (UAC) is turned off.
Page 377 11 APPENDIX 11.APPENDIX From [Browse], select the certificate to install, and click [Next]. Enter the password for the private key and click [Next]. Click [Next]. Do not change the certificate store using [Browse]. Installing Certificates for a Client PC...
Page 378 11 APPENDIX Click [Finish]. If the following security warning message appears, click [Yes]. Click [OK] to complete the import. If you are importing a client certificate (.pfx) to a Windows Vista PC, proceed to the next step. Otherwise, the installation is complete. If you need to install another certificate, repeat the steps from the beginning.
Page 379 11 APPENDIX 11.APPENDIX Click the [Details] tab and select [Thumbprint] to check the 40-digit thumbprint. Open the command prompt and execute the “netsh” command as shown below. If you log in to Windows Vista as a user without the administrator privilege, open the command prompt by right- clicking the icon and selecting [Run as administrator.] This way, you can temporarily have the administrator privilege to execute the command.
Page 381: Index
Index ............302 Deleting data ............35 Deleting jobs .......301 About the maintenance functions ....35 Deleting private print jobs and hold print jobs ..........8 Access policy mode ............251 Deleting profiles ..........10 Accessing TopAccess ......228 Deleting SNMP V3 user information ......10 Accessing TopAccess by entering URL ......
Page 382 ...........123 Group Assignment ..........56 Group Information ............. 148 Network settings ........124 Group Management Item list ..........295 Notification settings ..........55 Group Properties ..218 Off Device Customization Architecture settings ..........213 ICC Profile settings ..............137 Import ............289 Import settings .........
Page 383 ...........81 ..........189 Search Address List Setting up Fax Setting ............81 ....313 Search Contact Setting up Fax Setting (Public template) ..........117 ..........232 Search User Account Setting up Fax settings ..64 ........195 Searching for destinations in the LDAP server Setting up File Composition ....275 ..........
Page 384 ......320 ....370 (Fax/InternetFAX Received Forward) When setting one role to multiple attributes ..313 ....... 369 Setting up Save as file Setting (Public template) When setting one role to one attribute ........234 ....... 262 Setting up Save as file settings Windows Domain Authentication ....313 .......
Page 385 ES9455 MFP ES9465 MFP/ES9475 MFP...
Page 386 Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45686091EE...

This manual is also suitable for:

Es9465 mfp Es9475 mfp

Oki ES9455 MFP Software Setup Manual

Preface

Chapter 1 Overview

Topaccess Overview

Topaccess Conditions

Accessing Topaccess

Topaccess Screen Descriptions

Access Policy Mode

Chapter 2 [Device] Tab Page

[Device] Item List

Displayed Icons

Chapter 3 Job Status] Tab Page

[Job Status] Tab Page Overview

[Job Status] How to Set and How to Operate

Chapter 4 Logs] Tab Page

[Logs] Tab Page Overview

[Logs] How to Set and How to Operate

Chapter 5 [Registration] Tab Page

[Registration] Tab Page Overview

[Registration] How to Set and How to Operate

Chapter 6 Counter] Tab Page

[Counter] Tab

[Counter] How to Set and How to Operate

Chapter 7 User Management] Tab Page

[User Management] Tab Page Overview

Chapter 8 [Administration] Tab Page

[Setup] Item List

[Setup] How to Set and How to Operate

[Security] Item List

[Security] How to Set and How to Operate

[Maintenance] Item List

[Maintenance] How to Set and How to Operate

[Registration] ([Administration] Tab) Item List

[Registration] ([Administration] Tab) How to Set and How to Operate

Chapter 9 [My Account] Tab Page

[My Account] Tab Page Overview

Chapter 10 Functional Setups

Setting up Meta Scan Function

Using the Attribute of the External Authentication as a Role of the MFP

Chapter 11 APPENDIX

Installing Certificates for a Client PC

Index

Quick Links

Related Manuals for Oki ES9455 MFP

Summary of Contents for Oki ES9455 MFP