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Oki MC560 Plus User Manual

Oki printing solutions multi function product (mfp)
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  • Page 2: Copyright Information > 2

    The most up-to-date drivers and manuals are available from the web site http://www.okiprintingsolutions.com RADEMARK NFORMATION Oki and Oki Data are trademarks of Oki Electric Industry Company Ltd. Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett- Packard Company.

  • Page 3: Table Of Contents

    ONTENTS Copyright Information ......2 Document Information ..... . . 2 Disclaimer .
  • Page 4 Faxing ........93 Scanning ....... .102 Maintenance .
  • Page 5 CMYK ink simulations - CMYK source data ..206 Rendering intents ......209 Pure black text / graphics .

  • Page 6: Emergency First Aid

    MERGENCY FIRST AID diagline_symbol.eps Take care with toner powder: If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open.

  • Page 7: Notes, Cautions And Warnings

    Oki Printing Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

  • Page 8: Introduction

    NTRODUCTION Congratulations on choosing this Oki Printing Solutions Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media.
  • Page 9 > Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

  • Page 10: About This Guide

    fax numbers and several filing destinations to manage your document. The following optional features are available: > Internal hard disk drive for storage of overlays, macros and downloadable fonts, and automatic collation of multiple copies of multi page documents. > Additional memory, to allow printing of more complex pages.
  • Page 11 Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve. This is an electronic document stored on CD 1. > Installation Guides: accompany consumable items and optional accessories to describe how to install them.
  • Page 12 Choose which pages you wish to print: [All pages], (1), for the entire manual. [Current page], (2), for the page at which you are looking. acroprint1.eps [Pages from] and [to], (3), for the range of pages you specify by entering their page numbers. Click OK.

  • Page 13: Mfp Overview

    MFP O VERVIEW RONT VIEW MFP front.eps 1. Output stacker, face 6. Multi purpose feeder (shown closed). Used down. Standard printed for feeding heavier paper stocks, copy delivery point. Holds envelopes and other special media. Also up to 250 sheets at 20 lb. for manual feeding of single sheets when (80g/m²).

  • Page 14: Rear View

    EAR VIEW This view shows the connection panel and the rear output stacker. MFP rear.eps 13. ON/OFF Power switch. 17. Network Connector. 14. USB interface. 18. Line connection. Socket for connecting the fax machine to the 15. AC power socket. telephone line.

  • Page 15: The Control Panel

    HE CONTROL PANEL Control panel_oda.jpg OPY AND DIALING AREA 1. Zoom Used to increase or decrease scaling in 1% increments up to 400% and down to -25%. A further choice of scaling can be made from preset percentages. 2. One-touch keypad Provides one-touch dialing of your most often used or favorite fax numbers.
  • Page 16 Control panel_oda.jpg AND FUNCTION AREA 4. Copy Count Indicates the number of copies selected. 5. Copy Mode Used to select Copy mode (also the default working mode). 6. Send Mode Used to select Send mode. 7. Fax Mode Used to select Fax mode. 8.

  • Page 17: Changing The Display Language

    Control panel_oda.jpg TART AND OTHER KEYS 14. Menu Select to access the menu to set up the MFP. 15. Reset Select to change the scanner to the factory default settings. 16. Power save Press once to go to “sleep” mode (continuous press is invalid).

  • Page 18: Getting Started

    ETTING STARTED CAUTION! Make sure the scanner is in the UNLOCKED position before operating. Open the document cover. Move scan lock lever to UNLOCKED position. Scanner NSTALLING DRIVERS AND UTILITIES WAIN AND PRINTER DRIVERS Start Microsoft Windows. Insert the CD-ROM supplied into your CD ROM drive. The CD-ROM will auto launch on most systems.
  • Page 19 The MFP network setup tool can discover the devices over network connections. MFP setup.jpg To search and install, select File > Search All Devices... Click Search. MFP setup search.jpg Highlight the required search result and click Add. Getting started > 19...

  • Page 20: Paper Recommendations

    52206302 (500 count) Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 52205701). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.
  • Page 21 Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are: >...

  • Page 22: Cassette Tray

    ASSETTE TRAY The cassette tray can handle paper weights of 17 lb. to 32 lb (64g/m² to 120g/m²). The cassette tray is ideal for printing A4/Letter documents of more than 1 page in length. SIZE DIMENSIONS WEIGHT (G/M²) 4.1339 x 5.8268 inches Light 105 x 148mm 17 - 20 lb...

  • Page 23: Multi Purpose Tray

    ULTI PURPOSE TRAY The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 20 - 54 lb (75g/m² to 203g/m²). For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the MFP is almost straight.

  • Page 24: Loading Paper

    OADING PAPER ASSETTE TRAY Remove the paper tray from the MFP. Pull out paper Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
  • Page 25 Load the paper (for letter headed paper load face down with top edge towards the front of the MFP). Paper load.eps Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: >...
  • Page 26 > Close the paper tray gently. CAUTION! Do not open or close the rear paper exit while printing as it may result in a paper jam. Face up stacker open.eps For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the MFP).

  • Page 27: Multi Purpose Tray

    ULTI PURPOSE TRAY Open the multi purpose tray and press gently down on the paper platform (1) to ensure it is latched down. Load the paper and adjust the paper guides (2) to the size of paper being used. > When printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the MFP.
  • Page 28 Note You only need to update one menu; the scanner and printer menus automatically synchronise to ensure the information is consistent. Loading paper > 28...

  • Page 29: Configuring Your Machine

    ONFIGURING YOUR MACHINE INIMUM CONFIGURATION REQUIREMENTS To make the best of this MFP, the following configuration is required: To send faxes: A PSTN telephone line connection. To send e-mails: > TCP/IP network. > A SMTP and an optional POP3 server. To file document(s) via intranet >...
  • Page 30 ETWORK SET UP The MFP must also be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set. DHCP enable: IP Address: .
  • Page 31 SMTP Server: The IP address of your SMTP Mail Server assigned by your network administrator. SMTP Port: The port number of your SMTP Mail Server. DNS server: The IP address of DNS Server assigned by your network administrator. POP3 Server: The IP address of your POP3 server.
  • Page 32 Note 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information.
  • Page 33 outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet. Scan to FTP Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

  • Page 34: Configuration

    ONFIGURATION There are a number of configuration options available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your MFP: From the MFP's web page. From the MFP’s Management Utility (please refer to the user's manual of the Network Setup Tool on the CD-ROM supplied).
  • Page 35 FROM THE WEB PAGE Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. For example: http://192.168.1.41 webpage.jpg Note The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.
  • Page 36 ROM THE MANAGEMENT UTILITY If you have not already done so, install the MFP Network Setup Tool as described in “MFP network setup tool” on page note The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.
  • Page 37 FROM THE SCANNER CONTROL PANEL Press Menu (1) on the scanner control panel. Use the UP and DOWN arrow keys (2) to navigate, OK (3) to select, and Return (4) to cancel the selection or exit the menu item. Control panel_oda.jpg Configuring your machine >...

  • Page 38: Information Menu

    Information menu ITEM DESCRIPTION OR CHOICE Model Displays the model name. Device name Displays the device name. Scanner MAC address Displays the scanner MAC address. Printer Serial No. Displays serial number. F/W version Displays firmware versions: 1.Printer CU version 2.Printer PU version 3.System F/W version 4.Scanner F/W version 5.Web page version...

  • Page 39: Network Settings

    Printer menu ITEM DESCRIPTION OR CHOICE Tray 1 Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom. Tray 2 Paper Size A4, A5, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom. MP Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom, COM9, COM10, Monarch, DL, Tray 1 Media Weight...
  • Page 40 ITEM DESCRIPTION OR CHOICE SMTP Server The IP address of your SMTP server. SMTP Port The port number of your SMPT server. POP3 Server The IP address of your POP3 server. POP3 Port The port number of your POP3 server. Authentification No, SMTP, POP3.
  • Page 41 Fax settings ITEM DESCRIPTION OR CHOICE Phone Book Edit speed dial! Edit group dial! Delete speed dial! Delete group dial! Delete All! Append phone #: OFF/On REPORTS: Activity Report Select to print activity report. Transmission Report Select to print transmission report. Transmission Report Yes / Error Only / No.
  • Page 42 Report print ITEM DESCRIPTION OR CHOICE Menu Map Select to print menu map. Printer Demo Page Select to print a sample page. MFP Usage report Select to print usage information. Supplies Status Report Select to print information on the consumables remaining.
  • Page 43 ITEM DESCRIPTION OR CHOICE Add “To” Address If “On” is selected, when finishing sending an e-mail, there will be a dialog box inquiring whether the user wishes to add the new e-mail address to the machine’s address book. Choice: On, Off. Pin Setting Choice: Off, Copy, Copy + Scan to, Fax, Fax+Copy, Fax+Copy+Scan to.

  • Page 44: Control Panel

    Note The settings can only be done through the web page or the Network Setup Tool. It can not be set up on the Control Panel. The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.
  • Page 45 ONTENTS OF EACH PRINTER MENU The printer control panel offers some additional menu options. Note The scanner retrieves the latest information from the printer, ensuring both menu sets are always synchronised. Press Enter (1) on the printer control panel. Use the + and - keys (2) to navigate, Enter (1) to select, and Back (3) to cancel the selection or exit the menu item.
  • Page 46 ITEM ACTION DESCRIPTION Demo 1 Execute Prints demonstration page containing graphics and text in color and monochrome. Print Error Log Execute Prints a list of errors encountered by the MFP. Color Prof List Execute Prints a list of the resident color profiles. Shutdown menu This menu only appears if the hard disk drive is installed.

  • Page 47: Print Menu

    Print menu ITEM CHOICE DESCRIPTION Copies 1-999 Enter the number of copies of a document to be printed from 1 to 999. Duplex ON/OFF Turns the duplex (2-sided) printing function on or off if this feature is installed. Paper Feed TRAY1 Selects the default tray for paper feed, TRAY 2...
  • Page 48 ITEM CHOICE DESCRIPTION Mono-Print AUTO SPEED If the first page of a print job is black Speed and white, the MFP runs at 32ppm (pages per minute). When a color page is detected the MFP slows down to 20ppm for the rest of that job. MONO 32PPM This setting operates in the same way as AUTO SPEED, except that the MFP...
  • Page 49 ITEM CHOICE DESCRIPTION Edit Size CASSETTE Sets the size of the printable page area SIZE to match the size of paper in use. This LETTER is not the same as the physical paper EXECUTIVE size, which is always slightly larger. For LEGAL14 dimensions of physical page sizes.
  • Page 50 ITEM CHOICE DESCRIPTION Tray1 Light Adjusts the MFP for the weight of paper Mediaweight stock loaded in this tray. 17-20 lb 64-74g/m² Medium 20 - 28 lb. 75-104g/m² Heavy 28 - 32 lb. 105-120g/m² Tray2 A4 / A5 / B5 / Selects the size of paper loaded in Tray Papersize LEGAL14...
  • Page 51 ITEM CHOICE DESCRIPTION A4 / A5 / A6 / B5 Selects the size of paper to be fed from Papersize LEGAL14 the multi purpose tray. For CUSTOM LEGAL13.5 setting see X-DIMENSION and Y- LEGAL13 DIMENSION later in this table. LETTER EXECUTIVE CUSTOM COM-9 ENVELOPE...
  • Page 52 Color menu ITEM CHOICE DESCRIPTION ColorDensity AUTO If set to AUTO, image density will be Control MANUAL automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds.
  • Page 53 ITEM CHOICE DESCRIPTION Ink Simulation Selects from a range of industry SWOP standard color swatches. EUROSCALE JAPAN MEDIUM HIGH CMY 100% DISABLE When enabled, black areas are Density ENABLE produced using 100% C, M, and Y instead of black. This results in a glossier finish.

  • Page 54: System Configuration Menu

    System configuration menu ITEM CHOICE DESCRIPTION Pow Save Time Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the MFP will require a warm-up time of up to 1 minute before printing can begin.
  • Page 55 ITEM CHOICE DESCRIPTION Error Report ON/OFF If ON, the MFP will print error details when a PostScript Emulation error occurs. PCL emulation ITEM CHOICE DESCRIPTION Font Source RESIDENT / Specifies the location of the PCL RESIDENT 2 default font. Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been...
  • Page 56 ITEM CHOICE DESCRIPTION True Black OFF/ON Selects whether black image data is printed using black toner (ON) or 100% CMY (OFF). (Valid in PCL emulation mode only.) Pen Width ON/OFF Adjust Tray ID# 1~4~59 MP Tray PPR emulation ITEM CHOICE DESCRIPTION Character 10 CPI;...
  • Page 57 ITEM CHOICE DESCRIPTION Form Length 11 Inch / 11.7 Inch Specifies the length of paper. / 12 Inch 279.40 / 297.18 / 204.80 millimeters TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from (0 - 25.4 mm) the top edge of the paper.
  • Page 58 ITEM CHOICE DESCRIPTION Line Length 80 COLUMN / 136 Specifies the number of characters COLUMN per line. Form Length 11 inch / 11.7 inch Specifies the length of paper. / 12 inch 279.40 / 297l18 / 204.80 mm TOF Position 0.0 inch - 1.0 inch Specifies the distance of print from the top edge of the paper.
  • Page 59 USB menu ITEM CHOICE DESCRIPTION Soft Reset ENABLE Enables or disables the SOFT RESET DISABLE command. Speed 12 / 480 Mbps Selects the interface speed Offline Receive ENABLE DISABLE Serial Number ENABLE DISABLE Maintenance menu ITEM CHOICE DESCRIPTION Menu Reset EXECUTE Resets menus to default settings.
  • Page 60 Usage menu ITEM DESCRIPTION Tray n Page Count The total number of pages fed from tray n. MPT Page Count The total number of pages fed from the multi purpose tray. Color Page Count The total number of pages printed in color. Mono Page Count The total number of pages printed in monochrome.

  • Page 61: Explanation Of Filing Protocols

    XPLANATION OF FILING PROTOCOLS FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents.
  • Page 62 If you wish to use the MFP to save files, in addition to making some settings in Web Server, you will have to confirm that the account has writing privilege for connecting to the Web Server. If not, the MFP will not be able to “write” the scanned file in the file system.
  • Page 63 Setting IIS privileged access: As in “Setting IIS anonymous access”, start “Internet service manager” and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.

  • Page 64: Setting The Fax Facility

    When using Apache as HTTP server, according to their documentation, it must have SCRIPT to run the HTTP PUT method. Although the document is attached with a Perl example, you will need to modify it before applying it, since this MFP uses Transfer-encoding of Chunked.
  • Page 65 Enter today’s date and the correct time, then press OK to confirm. Using the UP arrow key, navigate to Country Code and press OK. Select the country in which the MFP is situated and press Press Return to go back to the main menu settings screen.
  • Page 66 Press OK to select Phone Book. Press OK to select Edit Speed Dial!, then press OK. Using the UP/DOWN arrow keys, navigate to the desired speed dial entry location (index number), then press OK. Press OK, enter the name of the fax recipient using the alpha/numeric keypad, and press OK.
  • Page 67 If multiple numbers are required, repeat step 6 to add other entries to the group. Note Each group can have a maximum of 50 entries. Deleting a speed dial entry from the phone book To delete a speed dial number from the phone book: Press the Menu button on the control panel.
  • Page 68 Using the UP/DOWN arrows keys, scroll through the group dial entries and press OK to select the required group ID. This can be repeated if multiple deletions are required. The selected row(s) will be marked with an “*”. Press Return to finish selecting and return to the previous screen.
  • Page 69 Using the UP arrow key, navigate to Setup Fax and press Using the UP arrow key, navigate to dial prefix and press Enter your dialling prefix, then press OK to confirm. Press Return to go back to the main menu settings screen.
  • Page 70 Manual receive Upon receiving an incoming call, the MFP will ring until you press the Start button to receive the fax. To enable the manual receive option: Press the Menu button to prompt the menu settings screen. Using the UP arrow key, navigate to Fax Settings and press OK.
  • Page 71 Select the appropriate Ring Pattern (Pattern1, Pattern2, Pattern3, Pattern4) and press OK. Note When programming the DRD Ring Pattern, some trial and error may be required in order to choose the correct pattern for the additional number. Start by selecting Pattern1 to see if the MFP answers the correct phone number for the fax line.
  • Page 72 Adding a telephone handset If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor). Note Loop the telephone line round the ferrite once as shown. Tel line core.eps You will also need to set the ring response: Press the Menu button on the control panel.

  • Page 73: Print Settings And Security

    RINT SETTINGS AND SECURITY Your MFP’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.
  • Page 74 OSTSCRIPT EMULATION PS Layout Tab.eps Page orientation sets portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees anti-clockwise. When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge.

  • Page 75: Store To Hard Disk/Job Spooling

    5550 Setup Tab_oda.jpg Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the MFP.You can choose the source of the paper to feed, which may be Tray 1 (the...
  • Page 76 This feature allows print jobs to be created on the PC and stored on the MFP’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc. If you use this feature for standard forms, for example, you can walk up to the MFP at any time and print off your forms without having to re-send them from the PC.
  • Page 77 The Job PIN (Personal Identification Number) window opens. PS Store to HDD1_oda.jpg If the PIN window does not open, click the [PIN] button. In the Job PIN window, enter a [name] for this print job: The name may be up to 16 alpha-numeric characters. If you have more than one print job stored on the MFP when you come to print, you will need a distinctive name to distinguish between each of your print jobs.
  • Page 78 RINTING THE DOCUMENT Your print job is printed using the printer control panel on the front of the MFP. ON LINE READY ENTER BACK ATTENTION MENU CANCEL When the MFP is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER].
  • Page 79 ELETING A STORED DOCUMENT Any other documents stored on the printer’s hard disk can also be deleted remotely from the PC using the Storage Device Manager utility If you change your mind about printing a stored document, you can delete it from the MFP’s hard disk without printing it first. Follow Steps 1 to 4 in the above procedure for printing the document.

  • Page 80: Operation

    PERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. Note If PIN restriction has been enabled for any or all of the MFP functions, you will first have to enter your PIN.
  • Page 81 > Keep the glass clean and without any documents left on it. Note To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead. If you have multiple pages, fan the pages to avoid paper jams.

  • Page 82: Placing Document(S) On The Glass

    LACING DOCUMENT ON THE GLASS Open the document cover. Place your document with the text face DOWN on the glass and align it to the upper-left corner. Close the document cover. ENDING DOCUMENT VIA E MAIL ASIC OPERATION Control menu sending_oda.jpg Place your document(s) with text face UP in the ADF or face DOWN on the glass (as described above).
  • Page 83 addresses and press the OK button (4). Or for a fast operation, you may simply type the initial letter of the e- mail address using the keypad (8). Press Return (5) to return to the e-mail main screen. Enter the subject of your e-mail. If not entered, “Default Subj.”...
  • Page 84 Refer to the following table to modify the scanner settings. MENU ITEM DESCRIPTION Attachment The file name of the scanned document. Up to 64 characters can be entered in this field. From Enter your “From” address. If an e-mail can not be sent, notification is returned to this address.
  • Page 85 Note > If you make a mistake during the process, press Stop (3) on the control panel to cancel the operation. > If you stop typing in the From, Subject, To, CC, or BCC fields for three minutes, the LCD-display automatically clears what you have typed.

  • Page 86: Sending Document Sto A File Server

    ENDING DOCUMENT TO A FILE SERVER Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters.

  • Page 87: Copying

    OPYING ASIC OPERATION Place your document(s) with text face UP in the ADF or face DOWN on the glass. If required, press the Copy Mode button (1) on the control panel to prompt the Copy screen. Note Factory default setting is Copy mode. Press Mono (2) to copy your document(s) in black and white, or Color (3) to copy your document(s) in color.
  • Page 88 DVANCED OPERATION Set up the Printer Options and Media Type (See “Contents of each printer menu” on page 45., and the instructions following). Accessing additional settings note For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.
  • Page 89 Quality > Speed > Text > Photo Density > -2, -1, 0, 1, 2 Collation: > ON - The collate function is always enabled > OFF - The collate function is always disabled. Note When “Collate” is set, the items “N-Up” and “Duplex” are not displayed.
  • Page 90 > 0/6/13/19/25 (mm) 0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches Margin Shift > Right 0/6/13/19/25 (mm) 0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches > Bottom 0/6/13/19/25 (mm) 0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches Paper Supply >...
  • Page 91 To reduce or enlarge the original document: Press Copy Mode (1) on the Control panel to prompt the Copy screen. Press the Select (4) button to choose a preset value from 100%, 25%, 50%, 70%, 141%, 200% and 98% (fit to page).
  • Page 92 Press the Additional Settings button. Using the UP arrow, navigate to the Quality setting and press OK. Select “Text” or “Photo” and press OK. Note After you have completed your copying, the machine will automatically return to the preset document quality.

  • Page 93: Faxing

    Enter number of copies required with the numeric keypad. The LCD display will confirm the copy count selected. AXING ASIC OPERATION Sending a fax to a single location Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press the Fax Mode button (1) on the control panel to prompt the Fax screen.
  • Page 94 Press the Mono button (7) to send your document(s). Note 1. Fax transmissions are sent in black and white only. 2. If you make a mistake during the transmission process, press the STOP button (8) to cancel the operation. Manual redial Press the Redial button (9) on the control panel to display the fax number of the last transmission (successful or not), then press the Mono button (6) to send a fax to this number.
  • Page 95 DVANCED OPERATION Accessing additional settings note For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool. To use the advanced features, press the Fax Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.
  • Page 96 Changing fax quality The machine is preset to “Fine”. If required, you can select “ExtraFine” or “Photo” to improve the fax quality or you can reduce the fax quality by selecting “Standard”. To change fax quality: Press the Fax Mode button on the control panel to prompt the fax screen.
  • Page 97 Document size The machine is preset to “A4/Letter” size. To change document size: Press the Fax Mode button on the control panel to prompt the Fax screen. Press the Additional Settings button. Using the DOWN arrow key, navigate to the Doc Size setting and press OK.
  • Page 98 Manual feed If you need to send multiple sets of documents from the ADF or flatbed, enable the “Manual Feed” option. To set the fax to manual feed: Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press the Fax Mode button on the control panel to prompt the Fax screen.
  • Page 99 Polling receive Polling is a process in which documents are loaded into a machine, and the machine is then set to wait for a call from a remote location before faxing. If the remote machine is set to hold data in memory for transmission to a local machine when contacted, the procedure is called “polling receive”.
  • Page 100 Press Mono to start sending the document(s). Note After you have completed your fax operation, the machine will automatically return to the preset value. Broadcasting You can send a fax to multiple locations at the same time: Place your document(s) with text face UP in the ADF or face DOWN on the glass.
  • Page 101 ANCEL FAX JOBS If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory. Note Requires an Administrator password to perform this function. Press the Menu button on the control panel to prompt the menu settings screen.

  • Page 102: Scanning

    > Transmission report The transmission report can be modified with the following options available: Yes / Error Only / Off. > Broadcast report CANNING CANNER OPERATION Start your scanning application. Select the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used.
  • Page 103 Select the mode you want to use for your scans from the Image Type (2) drop-down menu. Select a scanning resolution from the Resolution (3) drop-down menu. Select the setting for the scanning features (e.g. Sharpen, Descreen, etc.) that you want to use (see “enhancing your image”...
  • Page 104 LOOK AT THE USER INTERFACE 1. Scan Method Choice: ADF/Multi-page, Flatbed. 2. Image type Choice: Black & White, 8-Bit Gray, 24-Bit Color, Half tone. 3. Resolution Choice: 50, 72, 100, 144, 150, 200, 300, 600, 1200, 2400, 4800 (dpi). 4. Brightness Adjust the brightness level from -100 to +100.
  • Page 105 SING THE BASIC FEATURES Scan method Choice: > Flatbed: Select this setting if you need to scan photo, or newspaper clippings. > ADF/Multipage: Select this setting if you need to scan multi-page document from the automatic document feeder (ADF). Image type Scanner 3.eps Choose B&W if your original contains only B&W text, pencil or ink sketch.
  • Page 106 Resolution The correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi). Note An A4/Letter size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space.
  • Page 107 Auto select image Automatically set the whole image as your scan area. (Or you may resize the area by diagonal "drag and drop".) Enhancing the image Descreen Eliminates the moire* patterns commonly found in printed matter. (1) Before; (2) After. Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone.

  • Page 108: Auto Level

    Color adjustment Adjusts the color quality of the image so that it comes close to the original. This function uses default parameters to adjust the image. (1) Before; (2) After. Scanner 6.eps Auto level Automatically adjusts the highlight and shadow areas of the scanned image to optimize the following: Using the advanced features Scanner 7.eps...
  • Page 109 Highlight/shadow levels Scanner 8.eps Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point. Using Highlight and Shadow tools together allows you to extend the range of color and reveal more details in a gray or color image. Shadow (1): The darkest point of an image.
  • Page 110 When the value of highlight and shadow change, the image changes as shown below. Scanner 10.eps 1. Highlight: 255/Shadow: 0(Normal); 2. Highlight: 210/Shadow:10; 3. Highlight: 200/Shadow:0; 4. Highlight: 255/Shadow: 50 Adjusting the curve Adjusts the midtones of the image without dramatically altering their lightest and darkest areas.
  • Page 111 Color hue/saturation/lightness Improve an image by changing the level of hue/saturation/ lightness. Scanner 12.eps Adjust the hue by moving the triangle to the right or left. (Note the level of color intensity will change simultaneously when the hue adjustment is made). Saturation Move the triangle to the right to increase the saturation level or to the left to decrease the level.

  • Page 112: Using Custom Settings

    The first box refers to the Cyan/Red percentage content, the second to Magenta/Green and the third to Yellow/Blue. Color drop-out Click the button and the dialog box below will be displayed. This allows you to remove one of the R (Red), G (Green), or B (Blue) color channels.
  • Page 113 THER TOOLS Scanner 15.eps Measuring Unit: Indicates the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm, Pixel. Paper Size Choice: Card 4" x 2.5", Photo 5" x 3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", B5, A5, A4, Letter and Scanner Maximum.

  • Page 114: Maintenance

    Fuser, 220 Volt 43363202 Transfer belt 43363411 Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non Oki Original products may adversely affect your printer's performance and invalidate your warranty. Maintenance > 114...

  • Page 115: Toner Cartridge Replacement

    ONER CARTRIDGE REPLACEMENT CAUTION! To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed. The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.
  • Page 116 Gently raise the scanner. Press the cover release (a) and open the MFP’s top cover (b) fully. Cover Release.eps WARNING! If the MFP has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch. Maintenance >...
  • Page 117 Note the positions of the four cartridges. ID Order.eps 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Pull the colored toner release lever (1) on the cartridge to be replaced fully towards the front of the MFP.
  • Page 118 Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the MFP. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture.
  • Page 119 Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. Shake.eps Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. Tape.eps Holding the cartridge by its top center with the colored lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed.
  • Page 120 Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit. Toner In in Situ.eps Pressing gently down on the cartridge to ensure that it is firmly seated, push the colored lever (1) towards the rear of the MFP.

  • Page 121: Image Drum Replacement

    Gently lower the scanner. Scanner down.eps MAGE DRUM REPLACEMENT CAUTION! Antistatic symbol.eps Static sensitive devices, handle with care. The MFP contains four image drums: cyan, magenta, yellow and black. Gently raise the scanner. Scanner up.eps Maintenance > 121...
  • Page 122 Press the cover release (a) and open the MFP’s top cover (b) fully. Cover Release.eps WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. ID Order.eps 1.
  • Page 123 Holding it by its top center, lift the image drum, complete with its toner cartridge, up and out of the MFP. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
  • Page 124 With the colored toner release lever (1) to the right, pull the lever towards you. This will release the bond between the toner cartridge and the image drum cartridge. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the image drum cartridge.
  • Page 125 Place the toner cartridge onto the new image drum cartridge as shown. Push the left end in first, and then lower the right end in. (It is not necessary to fit a new toner cartridge at this time unless the remaining toner level is very low.) Push the colored release lever (1) away from you to lock the toner cartridge onto the new image drum unit and...
  • Page 126 Holding the complete assembly by its top center, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity. ID Lower In.eps Close the top cover and press down firmly at both sides so that the cover latches closed.

  • Page 127: Transfer Belt Replacement

    RANSFER BELT REPLACEMENT The belt unit is located under the four image drums. This unit requires replacement approximately every 60,000 pages. Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover. Gently raise the scanner. Press the cover release (a) and open the MFP’s top cover (b) fully.
  • Page 128 WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. It is essential that they go back in the same order. ID Order.eps 1.
  • Page 129 CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the MFP for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light.
  • Page 130 Turn the two fasteners (5) 90° to the right until they lock. This will secure the belt unit in place. Replace the four image drums, complete with their toner cartridges, into the printer in the same sequence as they came out: cyan (nearest the rear), magenta, yellow and black (nearest the front).
  • Page 131 USER REPLACEMENT The fuser is located inside the MFP just behind the four image drum units. WARNING! If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch.
  • Page 132 Press the cover release (a) and open the MFP’s top cover (b) fully. Cover Release.eps Identify the fuser handle (1) on the top of the fuser unit. Pull the two fuser retaining levers (2) towards the front of the printer so that they are fully upright. Fuser Unlock.eps Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP.
  • Page 133 Holding the new fuser by its handle, make sure that it is the correct way round. The retaining levers (2) should be fully upright, and the two locating lugs (3) should be towards you. Fuser Alone.eps Lower the fuser into the MFP, locating the two lugs (3) into their slots in the metal partition which separates the fuser area from the image drums.

  • Page 134: Clean The Adf

    Gently lower the scanner. Scanner down.eps LEAN THE From time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust. In this case the scan module may not feed documents smoothly. If this occurs, follow the cleaning procedure below.

  • Page 135: Clean The Document Glass

    Wipe the feed roller (1) by moving the swab from side to side. Cleaning ADF1.eps Rotate the roller forward with your finger and repeat step 3 until the roller is clean. Be careful not to snag or damage the springs near the pad (2). Wipe the pad (2) from top to bottom, being careful not to hook the springs.

  • Page 136: Clean The Led Head

    Gently wipe the document glass (2) and the white sheet (3) on the under side of the document cover to remove dust or any toner particles. Close the document cover (1). LEAN THE HEAD Clean the LED head when printing does not come out clearly, has white lines or when text is blurred.
  • Page 137 Press the cover release (a) and open the MFP’s top cover (b) fully. Gently wipe the LED head surface with LED lens cleaner or soft tissue. LED head clean.eps CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur.
  • Page 138 Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. Scanner down.eps Maintenance > 138...

  • Page 139: Installing Upgrades > 139

    NSTALLING UPGRADES This section explains how to install optional equipment into your MFP. This includes: > duplex (two-sided printing) unit > additional RAM memory > 40GB hard disk drive > additional paper tray > storage cabinet UMBERS OPTION PART NUMBER Duplex unit 43347501 RAM memory:...
  • Page 140 swing inwards as you push the unit into it. Push the unit all the way in until it stops and latches home. Switch the MFP on and wait for it to warm up (about 1 minute). Print a menu map as follows: Control menu_oda.jpg Press Menu (1) on the scanner control panel.

  • Page 141: Memory Upgrade

    All that remains is to adjust the Windows printer driver to make full use of the new features. See “Adjusting windows printer drivers” on page 147. EMORY UPGRADE This section explains how to install additional RAM memory into your MFP as a memory upgrade. The model comes equipped with 256MB of main memory.This can be upgraded with an additional memory board containing 512MB, giving a total memory capacity of 768MB maximum.
  • Page 142 Hold the new memory board by its short edges, so that the edge connector faces in towards the RAM expansion slot, and the small cutout is closer to the bottom of the machine. Gently push the board into the RAM expansion slot until it latches in and will not go any further.

  • Page 143: Hard Disk Drive

    When the MFP is ready, print a menu map as follows: Press Menu (1) on the scanner control panel. Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map. Press OK (3) again to print the menu map.
  • Page 144 Pull open the access panel on the side of the machine. Locate the clip (1) on the top of the disk unit into the slot (2) in the printer. Plug the end of the connecting cable (3) into the disk unit connector (4) in the printer.
  • Page 145 Close the access panel, pressing firmly at the top to latch it closed. Reconnect the AC power cable and switch the MFP on. When the MFP is ready, print a menu map as follows: Press Menu (1) on the scanner control panel. Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map.

  • Page 146: Additional Paper Tray

    Near the top of the page, between the two horizontal lines, you will see the current MFP configuration. This should now indicate that the hard disk unit is installed. All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted, and the additional features can be made available immediately.

  • Page 147: Storage Cabinet

    Re-connect the AC power cable and switch the MFP ON. note If you need to transport this product, make sure you unlock the securing clip and remove the additional paper tray beforehand. TORAGE CABINET Refer to manufacturers instructions. DJUSTING WINDOWS PRINTER DRIVERS Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications.
  • Page 148 On the Device Options tab, check the box for the upgrade you have just installed. Click OK to close the properties window, and then close the Printers window. OSTSCRIPT DRIVER This driver must be adjusted for any upgrade just installed. PS DevSettings Tab.eps Open the Printers window (called “Printers and Faxes”...

  • Page 149: Troubleshooting

    ROUBLESHOOTING LEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.
  • Page 150 If a sheet is well advanced out of the ADF, simply grip it and pull gently to draw it fully out. Note If it does not remove easily, do not use excessive force. Gently open the ADF front cover to the left. Carefully pull the paper out of the ADF unit.
  • Page 151 Press the cover release (a) and open the MFP’s top cover (b) fully. Note the positions of the four cartridges. WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. ID Order.eps 1.
  • Page 152 Holding it by its top center, lift the cyan image drum, complete with its toner cartridge, up and out of the printer. ID Lift Out.eps Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
  • Page 153 Look into the MFP to check whether any sheets of paper are visible on any part of the belt unit. To remove a sheet with its leading edge at the front of the belt (1), carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet.
  • Page 154 To remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet. Jams 1.eps To remove a sheet just entering the fuser (3), separate the trailing edge of the sheet from the belt, push the fuser pressure release lever (4) towards the front and down to release the fuser’s grip on the sheet, and withdraw the sheet through the drum...
  • Page 155 Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order. Order.eps 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Holding the complete assembly by its top center, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity.
  • Page 156 Lower the top cover but do not press down to latch it closed yet. This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets. Open the rear exit tray (5) and check for a sheet of paper in the rear path area (6).
  • Page 157 If your MFP has a duplex unit installed, press the cover release at the center of the unit, open the cover and remove any sheets in this area, then close the cover. Duplex Jam.eps Lift the front cover release and pull open the front cover. Printer Fr CoverRel.eps Check inside the cover for sheets in this area and remove any that you find, then close the cover.
  • Page 158 Jams 4.eps Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack. When satisfied, replace the tray. Jams 5.eps Close the top cover and press down firmly at both sides so that the cover latches closed.
  • Page 159 Scanner down.eps When the jam has been cleared, if Jam Recovery is set to ON in the System Configuration Menu, the MFP will attempt to reprint any pages lost due to paper jams. Troubleshooting > 159...

  • Page 160: Fax Problem Checklist

    AX PROBLEM CHECKLIST If a problem occurs, read through the list of problems and solutions before calling for service. WILL NOT DIAL A TELEPHONE NUMBER Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine.
  • Page 161 and then change the parameters for that key (See “Advanced set up” on page 65.). > Lastly, either the local or remote machine may require servicing. Try sending a fax to another location to check the local MFP. AXING IS POSSIBLE BUT THE IMAGE OF THE DOCUMENT PRINTED BY THE REMOTE MACHINE IS VERY POOR If the faxed document has small type, complex illustrations, photos, or is very light or very dark, try changing the fax quality...
  • Page 162 OCUMENTS RECEIVED ARE LIGHT OR HAVE VERTICAL STREAKS ON THEM IS NOT OUT OF TONER Gently wipe the lens surface of the MFP's LED array, and then check to see if the machine is working properly (See “Clean the LED head” on page 136.).

  • Page 163: Lcd Message List

    MESSAGE LIST Note 1. <%color%> = Y, M, C or K. 2. <%tray%> = Tray 1, Tray 2 or MP Tray. 3. <%job_cancel%> = Log buffer full, job rejected invalid ID or job rejected. 4. mmm = the setup of “paper supply”. 5.
  • Page 164 STATUS MESSAGE MEANING / ACTION / CODE Initializing PU flash error Restart the machine. (Turn it off and on again). If the code still appears, contact your dealer. Initializing Turn off Scanner Program Check Error Turn on again Turn it off and on again. Normal Cancelling job Indicates a jam occurring when...
  • Page 165 STATUS MESSAGE MEANING / ACTION / CODE Warning <%color%> toner regional The region ID of toner cartridge is mismatch not proper to the distribution channel. Warning Non genuine <%color%> toner Toner cartridge RFID chip is not compatible. Warning Order <%color%> image drum Indicates image drum is near the end of it’s life.
  • Page 166 STATUS MESSAGE MEANING / ACTION / CODE Warning Disk write disabled An attempt to write in a read-only file. This is a temporary warning, it remains until the end of the job then disappears. Warning Collate fail Memory overflow occurred in the collate copy.
  • Page 167 STATUS MESSAGE MEANING / ACTION / CODE Warning Disk use failed <%FE_ERR%> A disk error has occurred. %FS_ERR%: 0 - General error 1- Volume not found 3 - File not found 4 - No free file descriptors 5 - Invalid number of bytes 6 - File already exists 7 - Illegal name 8 - Can not del root...
  • Page 168 STATUS MESSAGE MEANING / ACTION / CODE Error %TRAY% Paper feeding is recommended because the print of back sides (online) Duplex request (odd number pages) is finished during the manual duplex print. Error Load %MEDIA_SIZE%/ The media size or both media %MEDIA_TYPE% and press size and type in the MP tray %ERRCODE%:%TRAY% media...
  • Page 169 STATUS MESSAGE MEANING / ACTION / CODE Error Wait a moment Appears when the NIC initialisation occurs, as the (online) network initial setting is changed. Error Load %MEDIA_SIZE% Printing request is issued to an empty tray. %ERRCODE%:%TRAY% empty Error 491: Tray 1 Error 492: Tray 2 Load media into tray to allow printing.
  • Page 170 STATUS MESSAGE MEANING / ACTION / CODE Error Replace toner OKI regional mismatch: Incorrect toner cartridge fitted %ERRCODE%:%COLOR% toner (incorrect signature ID; correct regional distribution channel group). Replace with genuine toner cartridge. Error 554: Y Error 555: M Error 556: C...
  • Page 171 STATUS MESSAGE MEANING / ACTION / CODE Error Install toner Toner cartridge is not fitted. %ERRCODE%:%COLOR% toner Install genuine toner cartridge. missing Error 610: Y Error 611: M Error 612: C Error 613: K Error Check toner cartridge If the code appears, contact your dealer.
  • Page 172 STATUS MESSAGE MEANING / ACTION / CODE Error Open front cover Open the front cover, remove the paper and close the cover. %ERRCODE%: paper jam See “Clearing paper jams” If the code still appears, contact your dealer. Error Open top cover Open the top cover, remove the paper and close the cover.
  • Page 173 STATUS MESSAGE MEANING / ACTION / CODE Error Replace image drum The error occurs after the image drum has reached the end of its %ERRCODE%:%COLOR% drum life. life Error 560: Y Error 561: M Error 562: C Error 563: K Message is displayed until the image drum is replaced.
  • Page 174 STATUS MESSAGE MEANING / ACTION / CODE Error Check fuser Fuser unit is not installed correctly. %ERRCODE%: fuser missing Fit fuser unit. Error Check belt Belt unit is not installed correctly. %ERRCODE%: belt missing Fit belt unit. Error Close cover Close the cover.
  • Page 175 STATUS MESSAGE MEANING / ACTION / CODE Error Check data An error has occurred while your printer’s network card firmware Data write error <%DLCODE%> is being reprogrammed. 1.Memory allocation error 2.Download file error 3.Device allocation error 4.No device space 5.File writing failure 6.CU-F/W mismatch Error Power OFF/ON...
  • Page 176 RROR MESSAGES DURING ETWORKING MESSAGE ACTION Connection failed Ping the IP address of the MFP from another PC in DOS prompt. For example, Check network settings type “Ping 10.1.20.144" in DOS prompt. If the MFP does not respond, then Address is invalid perform the following steps.
  • Page 177 MESSAGE ACTION Fail to get Mail server response. Turn on Log File option in [ADMIN / MANAGEMENT/ Service mode] to record Contact network administrator and observe network actions and contact your network administrator or nearest Unpredicted error. dealer for further help. Contact network administrator Service unavailable Service not available, closing...
  • Page 178 MESSAGE ACTION Parameters or argument error Check if the Device Name is valid. The Device Name can be found in Menu/ Check network settings General. Check “From” address. Check “To” address. Contact your network administrator for further help. Sequence error Reboot the machine, and try later.
  • Page 179 RROR MESSAGES DURING ILING MESSAGE ACTION Fail to connect FTP server Make sure the FTP server is not shut down and port number is correct. If the Contact server administrator error is still there, contact your FTP server administrator. Unpredicted error Contact your server administrator for help.
  • Page 180 MESSAGE ACTION CIFS dialect negotiation fail This CIFS may not support PC NETWORK PROGRAM 1.0 dialect. Contact server administrator CIFS login fail CIFS (User level) login fail. Check login name and password you typed and try Check ID & password again.
  • Page 181 MESSAGE ACTION HTTP service unavailable Contact your server administrator for help. Contact server administrator HTTP no support That server does not support HTTP version 1.1, contact your server That server does not support administrator for help. HTTP Resource not found That server can't save the files, contact your server administrator for help.

  • Page 182: Aguide To Printing

    GUIDE TO PRINTING This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your MFP. OW TO ACCESS THE DRIVER SCREENS Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system.

  • Page 183: Changing The Driver Defaults

    HANGING THE DRIVER DEFAULTS INDOWS Click [Start] → [Printers and Faxes] to open the Printers and Faxes window. In the Printers and Faxes window, right-click on the appropriate printer driver icon, and choose [Printing Preferences] from the context menu. ’ HANGING THE APPLICATION S DRIVER SETTINGS In your application, open the file you want to print.

  • Page 184: Setting The Driver Device Options

    In the driver’s [Setup] tab, click [Save…]. PCL Recall Saved Settings_oda.jpg Enter a meaningful name for the settings you are saving, and click [OK]. ECALLING SAVED DRIVER SETTINGS In the driver’s [Setup] tab, choose any previously saved [driver settings] you need. Proceed to make any other adjustments for this job, as described in the relevant section in this manual.

  • Page 185: Blacks And Grays (Black Overprint)

    This procedure is essential if you subsequently add extra hardware features to your MFP after the drivers have been installed and set up. Access the driver’s [Properties] window. (See “Changing the driver defaults” on page 183.) Select the [Device Options] tab. In the Windows XP PostScript driver the tab may be called “Device Settings”.

  • Page 186: Black Printing (Black Generation)

    On the [Job Options] tab, click [Advanced]. PCL Black Overprint_oda.jpg Check [Black Overprint]. LACK PRINTING BLACK GENERATION To use Black Generation, Office Color or Graphic Pro must be the selected Print Mode. Your MFP prints the color black in one of two ways: Composite Black or True Black.
  • Page 187 Use True Black when printing a combination of text and graphics. If you use True Black to print photographs, dark sections of the photos may appear black. Office Color On the driver’s [Color] tab, select [Office Color] (1) and click the [Options] button. On [Black Finish] (2), make your selection: [Auto] (allow printer to choose the best method depending on page content), [True Black] or [Composite Black].

  • Page 188: Fine Lines Enhancement

    Graphic pro On the driver’s [Color] tab, select [Graphic Pro] (1) and click the [Options] button. PS Black Generation 2_oda.jpg From the [Black Finish] menu (2), choose your preferred setting. INE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines (minimum line width).

  • Page 189: Grayscale Printing

    Click the checkbox to turn on [Adjust Ultra Fine Lines]. If the option is turned on, a check mark appears in the box. PCL Fine Lines1_oda.jpg RAYSCALE PRINTING If you select Grayscale, the MFP converts all colors into shades of gray, and prints using only black toner.
  • Page 190 On the driver’s [Color] tab, click [Grayscale], then click [Options]. PCL Greyscale_oda.jpg If using the PS driver, on the [Color] tab, click [Grayscale], and then click [Advanced] if you want to adjust brightness and contrast. PS Greyscale_oda.jpg Some applications will attempt to set the halftone screen information for the MFP.

  • Page 191: Color Matching

    screen value, giving a smoother result. It is recommended to leave this option on. [Optimized grayscale halftones] may take slightly longer to print but will give best quality. OLOR MATCHING ASICS There are three methods by which your document’s color can be managed and adjusted: CM Types.eps Windows...
  • Page 192 Printer Color Management (3). When you print your document and modify settings in the printer driver, the MFP performs color adjustments. Notes 1. Only use one color management system if you want the best results from your MFP. 2. If you wish to use your MFP’s color management system, ensure that your application or operating system color management is switched off.

  • Page 193: Printer Color Management

    RINTER COLOR MANAGEMENT Your printer has two separate color management systems – Office Color and Graphic Pro. Printer CM.eps Windows > Office Color (3a) –“Office color” on page 195 > This is a simpler color management system designed for ease of use. Office Color is recommended for users who are not experts in color but want good results when printing from programs such as Microsoft Office.
  • Page 194 CMYK BOUT COLOR Some application programs give you the choice to create and edit documents using either RGB color or CMYK color. Typically, only professional graphics and desktop publishing software support CMYK color. Most application programs only support RGB color, for example Microsoft Office programs or web browsers.

  • Page 195: Office Color

    FFICE COLOR This section describes the features in the printer driver for “Office Color” printer color management. There are two different sets of options in Office Color: RGB OPTIONS CMYK OPTIONS (POSTSCRIPT ONLY) Monitor (6500K) – Auto SWOP Monitor (6500K) – Perceptual Euroscale Monitor (6500K) –...

  • Page 196: Postscript Drivers

    These RGB color matching options are available in all printer drivers. PRESET EXPLANATION Monitor (6500K) – The best color match preset will be selected based on Auto the type of document. 6500K - Perceptual will be selected if printing photographs. 6500K - Vivid will be selected if printing graphics and text.

  • Page 197: Customising Rgb Office Color

    Select a preset from [Color matching options] (2). USTOMISING OFFICE COLOR WITH THE COLOR CORRECT UTILITY If the Office Color presets are not sufficient for your needs, the Color Correct utility provides a means of further adjustment. The Color Correct utility provides two methods for adjusting the Office Color settings: You can adjust the overall appearance of the print by modifying Hue, Saturation and Gamma.
  • Page 198 The Graphic Pro color matching system is based around ICC profiles. These profiles are down loaded to the MFP using the Profile Assistant utility and then selected in the printer driver. When a job is sent to the MFP, the ICC profiles are applied to the print job on the MFP.

  • Page 199: Types Of Icc Profile Supported

    More accurate mfp color If you have created your own profiles with third-party ICC profile creation software, these can be download to the MFP and used when printing. YPES OF PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro color matching system: PROFILE DESCRIPTION...
  • Page 200 1 - G ATHER OR CREATE THE PROFILES Where can I get the profiles I need? PROFILE WHERE TO GET PROFILES TYPE RGB Source Obtain your RGB source profiles from your scanner, camera or monitor manufacturer. (RGB Input) CMYK Obtain the simulation profile from the manufacturer of the Simulation printer you wish to simulate.
  • Page 201 The main screen of Profile Assistant displays the profiles resident on the selected MFP’s hard disk. To download a new profile to the MFP: Click Add. Select an ICC profile from your computer's hard disk. Once you have selected a profile, you can add it to the MFP as one of the 4 profile types - RGB Source, CMYK Simulation, Printer or Linked.
  • Page 202 Examples of selecting ICC profiles for different color matching tasks are shown in the next sections of this guide. ATCHING THE COLOR OF A MONITOR SCANNER OR CAMERA The Graphic Pro color matching system can be used to match the printer color to an RGB input device such as a monitor, scanner or digital camera.
  • Page 203 On the printer driver [Color] tab, select [Graphic Pro] (1) and click [Options]. Win-RGB source_oda.jpg Select [ICC Profile Color Matching] (2). Select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (3).

  • Page 204: Simulating Another Printer - Rgb Source Data

    MFP profile yourself using profile creation software, select it here. Note If you have selected your own output profile (4), you will also be able to adjust the rendering intent. “Rendering intents” on page 209. - RGB IMULATING ANOTHER PRINTER SOURCE DATA The Graphic Pro color matching system can be used to simulate the color output of another printer.
  • Page 205 To simulate the output of another printer, you need to download at least 2 profiles to your MFP using Profile Assistant: > RGB Source Profile > Simulation Target Profile > Printer Output Profile (optional) Once the profile(s) have been down loaded, make the appropriate selections in the printer driver, as described below.

  • Page 206: Cmyk Ink Simulations - Cmyk Source Data

    Select the ICC profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera (3). Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant.
  • Page 207 To print CMYK Ink Simulations, you must use PostScript printer driver supplied. graphicpro-RGBmatch.eps 1. CMYK data 2. Printed document 3. CMYK input profile 4. CMYK device you wish to simulate (e.g. SWOP press) 5. Printer output profile 6. Leave on Auto or select your custom profile Although it is possible to perform CMYK ink simulations using the Office Color options in the printer driver, we recommend that you use the Graphic Pro color matching system to perform CMYK ink...
  • Page 208 If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: CMYK On the printer driver [Color] tab, select [Graphic Pro] (1) and click [Options]. Select [ICC Profile Color Matching] (2). Select the [CMYK Input profile] (3) that corresponds to the device you are trying to match such as a SWOP or Euroscale Press.

  • Page 209: Rendering Intents

    Use the [Preserve Black] option to keep the original gray component (K channel) information. If [Preserve Black] is disabled, the gray components may be printed using a mixture of CMYK toner, instead of just K (black) toner. Select a Printer Output Profile (4). If [Auto] is selected, the factory default profiles that are embedded in the MFP will be used.

  • Page 210: Pure Black Text / Graphics

    BSOLUTE COLORIMETRIC This option is recommended if you are proofing images on your MFP that are intended for final output on a printing press. This may result in a visible color cast on your print as it will also try to simulate the paper white of the target device.

  • Page 211: Finishing Options

    On the PCL printer driver [Color] tab, select [Graphic Pro] (1) and click [Options]. Select [Disable Color Matching for Profile Creation] (2) if you are creating an ICC profile using third-party profile creation software. Select [Use Application Color Matching] (3) if you wish to switch off all printer color management and use your application’s color matching.
  • Page 212 > “Cover print” on page 220 > “Custom page size” on page 221 > “Duplex (double-sided) printing” on page 225 > “Printing multiple pages on one sheet (N-up)” on page 227 > “Poster printing” on page 229 > “Scale to page” on page 230 >...
  • Page 213 Note that the number of pages in a booklet is always a multiple of four, since two pages are printed on each side of each sheet of paper. If your document is not a multiple of four pages long, the last one, two or three pages in your folded booklet will be blank.
  • Page 214 Windows PostScript In the driver’s [Layout] tab, choose [Booklet] from the [Pages Per Sheet] drop-down list. PS Booklets_oda.jpg Check that the duplex option is set to [Flip on Short Edge]. Note If the Booklet choice is not shown, check that the Duplex option is enabled in the driver.
  • Page 215 Windows PCL In the driver’s [Setup] tab, recall any saved [driver settings] you may wish to use. PCL Booklets_oda.jpg Choose [Booklet] from the [Finishing Mode] drop-down list, then click [Options]. In the Options window you can set the [signature] size, the number of [pages] per side of paper and the [binding margin] if your document is going to be thick.
  • Page 216 OLLATING This feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence. Uncollated pages print like this Uncollated.eps Collated pages print like this Collated.eps Application collate—Some application programs have a collate feature in their print options.
  • Page 217 Printer collate—This section describes the collate function built into the printer driver. In this case the job is stored temporarily in MFP memory or on the MFP’s hard disk (if installed), and the MFP performs collation. This method is normally faster, but may not work from all applications.
  • Page 218 OLOR SEPARATION The color separation feature prints each of four primary colors as separate grayscale images. This is a proofing facility that indicates the relative densities of each of the four toner colors in your print document. The darker an area appears, the more of the corresponding toner color will be used when printing in full color.
  • Page 219 EPARATING QUEUED PRINT JOBS When you share an MFP with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the MFP. In Windows this page is called a “separator page”.

  • Page 220: Cover Print

    OVER PRINT Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray. This feature is not available in the Windows postScript drivers. In the Setup tab, choose any saved driver settings you wish to use.

  • Page 221: Custom

    USTOM PAGE SIZE This feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 2.9921 to 12.91 inches (76mm to 328mm), and its length can be from 3.54 to 47.24 inches (90mm to 1200mm).
  • Page 222 PS Custom Page Edit.eps In the PostScript Custom Page Size Definition window, Choose your [paper feed direction] from the drop-down list. The available choices are: Short edge first The page is portrait (tall) format and you will feed the top of the page into the MFP. Long edge first The page is landscape (wide) format and you will feed the top of the page into the MFP.
  • Page 223 Windows PCL In the driver’s [Setup] tab, select any previously saved settings you wish to use. PCL Custom Paper Size_oda.jpg Click the [Paper Feed Options] button. In the Paper Feed Options window, click [Custom Size]. If you have previously saved any special custom sizes they will be listed in the Custom Size window.
  • Page 224 Click [OK] to accept your chosen size and close the Custom Size window. If this is the size of your document but you want to scale it to fit a standard size of paper, click [Resize document to fit printer page] in the Paper Feed Options window, and choose the MFP’s actual paper size from the [Conversion] drop-down list.

  • Page 225: Duplex (Double-Sided) Printing

    UPLEX DOUBLE SIDED PRINTING If your MFP has a duplex unit installed you can print on both sides of the paper, to save paper, weight, bulk and cost. > Only paper can be used for duplex printing, not transparencies or other media. >...
  • Page 226 Windows PCL In the driver’s Setup tab, under [2-Sided Printing], select the binding edge you want. PCL Duplex_oda.jpg For portrait (tall) page layout the usual choice is [Long Edge]. For landscape (wide) page layout the usual choice is [Short Edge]. Choosing [Off] turns off duplex printing and your document will be printed single-sided.

  • Page 227: Printing Multiple Pages On One Sheet (N-Up)

    RINTING MULTIPLE PAGES ON ONE SHEET This feature scales the page size of your document for printing and reproduces several pages per sheet. This is useful when you simply want to proof your page layout, or distribute your document in a more compact format. It saves paper, bulk, weight and cost.
  • Page 228 Windows PCL In the driver’s Setup tab, choose the number of pages (“N-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum. PCL N-up_oda.jpg Click [Options] to choose from the available options for this feature. From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it.

  • Page 229: Poster Printing

    OSTER PRINTING This option allows you to print posters by dividing a single document page into multiple pieces (sometimes called “tiles”). Each piece prints, enlarged, on a separate sheet. Then, you combine the separate sheets to create a poster. Poster Print is only available with the Windows PCL printer drivers.

  • Page 230: Scale To Page

    CALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page, without modifying the print data. This feature is only available with the Windows PCL drivers. In the driver’s Setup tab, click the [Options] button. Check the [Fit to Page] checkbox.

  • Page 231: Watermarks

    ATERMARKS A watermark is typically faint text that is superimposed on a printed document. This can used to indicate that the document is “Draft”, or perhaps “Confidential”. The illustration below shows the Windows PostScript driver. The PCL driver is very similar. The Watermarks Feature is found in the driver’s [Job Options] tab.
  • Page 232 To create a new watermark In the Watermarks window, click [New…]. Enter the text you want for your watermark. Adjust your watermark’s font, size, color, angle, position and border (trim) as required. Click [OK] to accept your changes. To choose a previously created watermark In the Watermarks window, click the watermark in the list.

  • Page 233: Specifications

    PECIFICATIONS ITEM SPECIFICATION General Dimensions 500 x 600 x 670mm (W x D x H) 19.69 x 23.62 x 26.73 inches (W x D x H) Weight 37Kg approximately 82 lbs. approximately Power source Input: 220 to 240VAC, 50 to 60Hz Power consumption Max.
  • Page 234 ITEM SPECIFICATION Network 10/100 Mbit Network workgroup Stand-alone copy solution for: E-mail (via Internet/Intranet) Filing Direct faxing Output format PDF, JPEG, TIFF Interface USB 2.0 Host Copy USB 2.0 Device Scan Ethernet 10/100 Mb E-mail, Scan to file, Print Document size 114 x 140 to 216 x 355mm 4.49 x 5.51 to 8.5 x 13.98 inches Document weight/...
  • Page 235 ITEM SPECIFICATION Quality Speed, Text, Photo Density control 5 levels Enlarge/reduce Whole page (98%) 25% to 400% in 1% and 10% increments Preset Scaling Input tray Tray 1/Tray 2 (optional)/MP Tray Paper supply Letter SEF (Short Edge Feeding) Legal SEF A4 SEF A5 SEF Edge erase...
  • Page 236 ITEM SPECIFICATION Fax Specification Circuits PSTN, PBX line Color fax Compatibility ITU-T G3 (Super G3) Modem speed 33.6Kbps Line interface Dual RJ-11C (Line and TEL) Line input level range 19dB to -43dB Coding MH, MR, MMR, JBIG Receiving memory 4.0 Mb Resolution: Standard 200 x 100dpi...
  • Page 237 ITEM SPECIFICATION Resolution 75, 100, 150, 200, 300, 400, 600 dpi Default resolution: B&W 200 dpi Gray/Color 150 dpi Address book volume: Max. addresses Group No. of addresses in each group Multiple recipients allow Security check Mail server authentication SMTP, POP3 Supported mail server Lotus Mail Server 5.0 application...
  • Page 238 ITEM SPECIFICATION Resolution 75, 100, 150, 200, 300, 400, 600 dpi Default resolution: B&W 200 dpi Gray/Color 150 dpi Max. number of profiles Printing Speed 20 pages per minute color 32 pages per minute monochrome Resolution 600 x 600dpi 600 x 1200dpi Optical: 600x600dpi Auto features Auto registration...
  • Page 239 ITEM SPECIFICATION Toner life Black: 6,000 pages at 5% coverage CMY: 5,000 pages at 5% coverage Image drum life 20,000 pages/3 pages per job (typical office usage) Belt life 60,000 A4/Letter pages at 3 pages per job Fuser life 60,000 A4/Letter pages Specifications >...

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