Oki MC560n User Manual
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Oki MC560n User Manual

Oki MC560n User Manual

Oki mc560n: user guide
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  • Page 2: Copyright Information > 2

    The most up-to-date drivers and manuals are available from the web site: http://www.okiprintingsolutions.com RADEMARK NFORMATION Oki and Oki Data are trademarks of Oki Electric Industry Company Ltd. Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett- Packard Company.

  • Page 3: Table Of Contents

    ONTENTS Copyright Information ......2 Document Information ..... . . 2 Disclaimer .
  • Page 4 Copying....... . . 86 Faxing ........92 Scanning .
  • Page 5 Simulating another printer - RGB source data ..206 CMYK ink simulations - CMYK source data ..208 Rendering intents ......211 Pure black text / graphics .

  • Page 6: Need Help? Visit Our Website

    ISIT OUR EBSITE For personalized, web-based support on the products you own, including the latest, up-to-the-minute information, visit your personal solutions center my.okidata.com Need Help? Visit our Website > 6...

  • Page 7: Emergency First Aid

    MERGENCY FIRST AID diagline_symbol.eps Take care with toner powder: If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open.

  • Page 8: Notes, Cautions And Warnings

    Oki Printing Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

  • Page 9: Introduction

    NTRODUCTION Congratulations on choosing this Oki Printing Solutions Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media.
  • Page 10 > Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

  • Page 11: About This Guide

    fax numbers and several filing destinations to manage your document. The following optional features are available: > Internal hard disk drive for storage of overlays, macros and downloadable fonts, and automatic collation of multiple copies of multi page documents. > Additional memory, to allow printing of more complex pages.
  • Page 12 maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve. This is an electronic document stored on CD 1. > Installation Guides: accompany consumable items and optional accessories to describe how to install them. These are paper documents that are packaged with the consumables and optional accessories.
  • Page 13 acroprint1.eps [Pages from] and [to], (3), for the range of pages you specify by entering their page numbers. Click OK. Introduction > 13...

  • Page 14: Mfp Overview

    MFP O VERVIEW RONT VIEW MFP front.eps 1. Output stacker, face 6. Multi purpose feeder (shown closed). Used down. Standard printed for feeding heavier paper stocks, copy delivery point. Holds envelopes and other special media. Also up to 250 sheets at 20 lb. for manual feeding of single sheets when (80g/m²).

  • Page 15: Rear View

    EAR VIEW This view shows the connection panel and the rear output stacker. MFP rear.eps 13. ON/OFF Power switch. 17. Network Connector. 14. USB interface. 18. Line connection. Socket for connecting the fax machine to the 15. AC power socket. telephone line.

  • Page 16: The Control Panel

    HE CONTROL PANEL Control panel_oda.jpg OPY AND DIALING AREA 1. Zoom Used to increase or decrease scaling in 1% increments up to 400% and down to -25%. A further choice of scaling can be made from preset percentages. 2. One-touch keypad Provides one-touch dialing of your most often used or favorite fax numbers.
  • Page 17 Control panel_oda.jpg AND FUNCTION AREA 4. Copy Count Indicates the number of copies selected. 5. Copy Mode Used to select Copy mode (also the default working mode). 6. Send Mode Used to select Send mode. 7. Fax Mode Used to select Fax mode. 8.

  • Page 18: Changing The Display Language

    Control panel_oda.jpg TART AND OTHER KEYS 14. Menu Select to access the menu to set up the MFP. 15. Reset Select to change the scanner to the factory default settings. 16. Power save Press once to go to “sleep” mode (continuous press is invalid).

  • Page 19: Getting Started

    ETTING STARTED CAUTION! Make sure the scanner is in the UNLOCKED position before operating. Open the document cover. Move scan lock lever to UNLOCKED position. Scanner unlock.eps NSTALLING DRIVERS AND UTILITIES WAIN AND PRINTER DRIVERS Start Microsoft Windows. Insert the CD-ROM supplied into your CD ROM drive. The CD-ROM will auto launch on most systems.

  • Page 20: Paper Recommendations

    The MFP network setup tool can discover C560nMFP devices over network connections. MFP setup.jpg To search and install, select File > Search All Devices... Click Search. MFP setup search.jpg Highlight the required search result and click Add. The MFP network setup tool allows you to configure your MFP. Refer to “Pre-configuration information”...
  • Page 21 52206302 (500 count) Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 52205701). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.
  • Page 22 Banner Paper ® > 52206002 (100 count) 8.5 x 35.4 inches (215.90 x 899.16 mm) ® SynFlex Paper ® > 52205901 > 8.5 x 11 inches (215.90 x 279.40 mm) > Waterproof and Tear-resistant Getting started > 22...

  • Page 23: Cassette Tray

    ASSETTE TRAY The cassette tray can handle paper weights of 17 lb. to 32 lb (64g/m² to 120g/m²). The cassette tray is ideal for printing A4/Letter documents of more than 1 page in length. Size Dimensions Weight (g/m²) 4.1339 x 5.8268 inches 105 x 148mm 5.8268 x 8.2677 inches 148 x 210mm...

  • Page 24: Face Down Stacker

    The multi purpose tray can feed paper widths as small as 4.1339 inches (105mm) and lengths up to 47.244 inches (1200mm) (banner printing). For paper lengths exceeding 14 inches (356mm) (Legal 14in.) use paper stock between 24 lb and 34 lb. (90g/m² and 128g/m²) and the face up (rear) paper stacker.

  • Page 25: Loading Paper

    OADING PAPER ASSETTE TRAY Remove the paper tray from the MFP. Pull out paper tray.eps Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
  • Page 26 Load the paper (for letter headed paper load face down with top edge towards the front of the MFP). Paper load.eps Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: >...
  • Page 27 CAUTION! Do not open or close the rear paper exit while printing as it may result in a paper jam. Face up stacker open.eps For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the MFP).

  • Page 28: Multi Purpose Tray

    ULTI PURPOSE TRAY Open the multi purpose tray and press gently down on the paper platform (1) to ensure it is latched down. MPT open.eps Load the paper and adjust the paper guides (2) to the size of paper being used. >...
  • Page 29 Menu (scanner menu settings). See “Configuration” on page 35 for details. NOTE You only need to update one menu; the scanner and printer menus automatically synchronise to ensure the information is consistent. Loading paper > 29...

  • Page 30: Configuring Your Machine

    ONFIGURING YOUR MACHINE INIMUM CONFIGURATION REQUIREMENTS To make the best of this MFP, the following configuration is required: To send faxes: A PSTN telephone line connection. To send e-mails: > TCP/IP network. > A SMTP and an optional POP3 server. To file document(s) via intranet >...
  • Page 31 network devices to find the MFP on the network, the following network parameters have to be set. DHCP enable: IP Address: . Subnet mask:. Gateway IP:. DNS server:. SMTP server:. SMTP port:25 POP3 server: . POP3 Port:110 Explanation: DHCP Enable: Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server.
  • Page 32 SMTP Server: The IP address of your SMTP Mail Server assigned by your network administrator. SMTP Port: The port number of your SMTP Mail Server. DNS server: The IP address of DNS Server assigned by your network administrator. POP3 Server: The IP address of your POP3 server.
  • Page 33 NOTE 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information.
  • Page 34 NTERNET COMMUNICATION FEATURES Scan to e-mail The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

  • Page 35: Configuration

    For more information on filing protocols refer to “Explanation of filing protocols” on page NOTE 1. If the system administrator has chosen DHCP, then the IP address of TCP/IP, gateway, subnet mask, and DNS server will be automatically given. 2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings.
  • Page 36 FROM THE WEB PAGE Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. For example: http://192.168.1.41 webpage.jpg NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.
  • Page 37 ROM THE MANAGEMENT UTILITY If you have not already done so, install the MFP Network Setup Tool as described in “MFP network setup tool” on page MFP setup.jpg NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.
  • Page 38 FROM THE SCANNER CONTROL PANEL Press Menu (1) on the scanner control panel. Use the UP and DOWN arrow keys (2) to navigate, OK (3) to select, and Return (4) to cancel the selection or exit the menu item. Control panel_oda.jpg Information ITEM DESCRIPTION OR CHOICE...

  • Page 39: Printer Menu

    Printer menu ITEM DESCRIPTION OR CHOICE A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, Tray 1 Paper Size Executive, Custom. A4, A5, B5, Legal, Legal 135, Legal 13, Letter, Tray 2 Paper Size Executive, Custom. A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, MP Paper Size Executive, Custom, COM9, COM10, Monarch, DL, Tray 1 Media Weight...

  • Page 40: Mail Server

    Mail server ITEM DESCRIPTION OR CHOICE SMTP Server The IP address of your SMTP server. SMTP Port The port number of your SMPT server. POP3 Server The IP address of your POP3 server. POP3 Port The port number of your POP3 server. Authentification No, SMTP, POP3.
  • Page 41 Fax settings ITEM DESCRIPTION OR CHOICE Edit speed dial! Edit group dial! Delete speed dial! Phone Book Delete group dial! Delete All! Append phone #: OFF/On REPORTS: Activity Report Select to print activity report. Transmission Report Select to print transmission report. Transmission Report Yes / Error Only / No.
  • Page 42 Management NOTE 1. The Management selection is blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security. 2. Security settings by default are set to “Off”. You can enable the following security settings: >...
  • Page 43 ITEM DESCRIPTION OR CHOICE Select to enter power saving mode after the machine has Power Save Time stopped using for a specific period. Choice: 5, 15, 30, 60, 240 minutes. Default Mode Scan to, Copy, Fax. Stand-by Timer 20, 40, 30, 60, 120, 180 seconds. Select the country in which the MFP is situated.
  • Page 44 PECIFYING THE ADMINISTRATIVE SETTINGS NOTE The settings can only be done through the web page or the Network Setup Tool. It can not be set up on the Control Panel. The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

  • Page 45: Information Menu

    ONTENTS OF EACH PRINTER MENU The printer control panel offers some additional menu options. NOTE The scanner retrieves the latest information from the printer, ensuring both menu sets are always synchronised. Press Enter (1) on the printer control panel. Use the + and - keys (2) to navigate, Enter (1) to select, and Back (3) to cancel the selection or exit the menu item.
  • Page 46 ITEM ACTION DESCRIPTION Prints complete list of all internal Epson FX Print FX Font Execute emulation fonts, including any downloaded to flash memory or hard disk. Prints demonstration page containing graphics Demo 1 Execute and text in color and monochrome. Print Error Log Execute Prints a list of errors encountered by the MFP.
  • Page 47 ITEM CHOICE DESCRIPTION DOWN Determines tray sequence order when Tray Sequence PAPER FEED automatically switching. TRAY If a document to be printed demands a paper size not installed in the selected DO NOT USE tray, the MFP can automatically feed MP Tray Usage WHEN from the multi purpose tray instead.
  • Page 48 ITEM CHOICE DESCRIPTION If the first page of a print job is black and white, the MFP runs at 32ppm (pages per minute). When a color page is detected the MFP slows down to 20ppm for the rest of that job. This setting operates in the same way as AUTO SPEED, except that the MFP runs at 32ppm until a color page is...
  • Page 49 ITEM CHOICE DESCRIPTION CASSETTE SIZE LETTER EXECUTIVE LEGAL14 LEGAL13.5 Sets the size of the printable page area LEGAL13 to match the size of paper in use. This A4 / A5 / A6 / is not the same as the physical paper Edit Size size, which is always slightly larger.
  • Page 50 ITEM CHOICE DESCRIPTION A4 / A5 / B5 / LEGAL14 Selects the size of paper loaded in Tray LEGAL13.5 Tray2 2 (lower) if installed. For CUSTOM LEGAL13 Papersize setting see X-DIMENSION and Y- LETTER DIMENSION later in this table. EXECUTIVE CUSTOM PLAIN LETTERHEAD...
  • Page 51 ITEM CHOICE DESCRIPTION Medium 20 - 24 lb. 75-90g/m² Heavy Selects the media weight to be fed from 24 - 32 lb. Mediaweight the multi purpose tray. 91-120g/m² ULTRA HEAVY 32 - 54 lb. 121-203g/m² Unit Of MILLIMETER Selects the unit of measure for the next Measure INCH two items.
  • Page 52 ITEM CHOICE DESCRIPTION C Highlight -3~0~+3 C Mid-Tone -3~0~+3 C Dark -3~0~+3 M Highlight -3~0~+3 M Mid-Tone -3~0~+3 Adjusts image density for each color M Dark -3~0~+3 component (cyan, magenta, yellow and Y Highlight -3~0~+3 black). Normal setting is 0. Y Mid-Tone -3~0~+3 Y Dark...

  • Page 53: System Configuration Menu

    System configuration menu ITEM CHOICE DESCRIPTION Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low Pow Save Time level required to just keep the printer operating and ready to receive data. When a job is sent the MFP will require a warm-up time of up to 1 minute before printing can begin.
  • Page 54 ITEM CHOICE DESCRIPTION If ON, the MFP will print error details Error Report ON/OFF when a PostScript Emulation error occurs. PCL emulation ITEM CHOICE DESCRIPTION Specifies the location of the PCL default font. Normally this will be INTERNAL unless additional fonts are RESIDENT / Font Source installed in the expansion ROM slot or...
  • Page 55 ITEM CHOICE DESCRIPTION Selects whether black image data is printed using black toner (ON) or True Black OFF/ON 100% CMY (OFF). (Valid in PCL emulation mode only.) Pen Width ON/OFF Adjust Tray ID# 1~4~59 MP Tray PPR emulation ITEM CHOICE DESCRIPTION 10 CPI;...
  • Page 56 ITEM CHOICE DESCRIPTION 11 Inch / 11.7 Inch / 12 Inch Form Length Specifies the length of paper. 279.40 / 297.18 / 204.80 millimeters 0.0 Inch - 1.0 Inch Specifies the distance of print from TOF Position (0 - 25.4 mm) the top edge of the paper.
  • Page 57 ITEM CHOICE DESCRIPTION 11 inch / 11.7 inch / 12 inch Form Length Specifies the length of paper. 279.40 / 297l18 / 204.80 mm 0.0 inch - 1.0 inch Specifies the distance of print from TOF Position 0 - 25.4 mm the top edge of the paper.
  • Page 58 ITEM CHOICE DESCRIPTION Enables or disables automatic power ENABLE save mode. Delay before entering this Power Save DISABLE mode is set in the system configuration menu. Used for small adjustment when you experience faded print or light specks / streaking in monochrome printing on Paper Black –2~0~+2 white paper.

  • Page 59: Explanation Of Filing Protocols

    ITEM DESCRIPTION K Toner C Toner Cartridge size and current toner level. M Toner Y Toner Job log menu NOTE Access to this menu is password restricted. ITEM CHOICE DESCRIPTION ENABLE Prints a list of jobs carried out on Job Log DISABLE this MFP.
  • Page 60 On the other hand, if the HTTP server does not allow an anonymous account for authentication of connection to the web page, the user will be prompted to enter a user name and password first when connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password permitted by the server in the Login name and Password field for the MFP.
  • Page 61 Setting IIS anonymous access: Start Internet service manager in “Control Panel”. Select Default Web site and right click C:\Inetpub\wwwroot\X cabinet. Select Properties. IIS anon1.jpg In the X cabinet dialog box, select the Directory security tab, and click Edit for "Anonymous Access and Authentication Control".
  • Page 62 Setting IIS privileged access: As in “Setting IIS anonymous access”, start “Internet service manager” and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.
  • Page 63 Transfer-encoding of Chunked. In addition, the Apache will have to be set to accept this MFP. For more information refer to the relevant Apache documentation. CIFS CIFS (Windows Network Share) is a file saving protocol generally used for “resource sharing” of a network in Microsoft Windows systems.

  • Page 64: Setting The Fax Facility

    ETTING THE FAX FACILITY NITIAL SET UP The following parameters must be set before using the fax function on your MFP: > Date and time > Country code > Station ID and number There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Fax settings”...
  • Page 65 Enter the ID number and telephone number, then press OK to confirm. Press Return to update selections and exit the menu. NOTE If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling.
  • Page 66 Enter the new destination fax number and press OK. NOTE 1. The maximum length of name is 32 characters. The maximum length of number is 32 digits. 2. If the destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a one second pause when dialling.
  • Page 67 Deleting a speed dial entry from the phone book To delete a speed dial number from the phone book: Press the Menu button on the control panel. Using the UP arrow key, navigate to Fax Settings and press OK. Press OK to select Phone Book. Using the DOWN arrow key, navigate to Delete Speed Dial! then press OK.
  • Page 68 Press Return to finish selecting and return to the previous screen. The LCD display will confirm the quantity of group entries selected. Press OK to confirm deletion, or press Stop to cancel the deletions. Deleting all phone book entries To delete the entire contents of the phone book: Press the Menu button on the control panel.
  • Page 69 Press Return to go back to the main menu settings screen. Automatic redial You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on: > Line busy > No answer > Communication error To set auto-redial: Press the Menu button to prompt the menu settings screen.
  • Page 70 Manual receive Upon receiving an incoming call, the MFP will ring until you press the Start button to receive the fax. To enable the manual receive option: Press the Menu button to prompt the menu settings screen. Using the UP arrow key, navigate to Fax Settings and press OK.
  • Page 71 Tel line core.eps You will also need to update the telephone settings to set the ring response: Press the Menu button on the control panel. Using the UP arrow key, navigate to Fax Settings and press OK. Using the UP arrow key, navigate to Setup Fax then press Using the UP/DOWN arrows keys, navigate to Ring Response and press OK.

  • Page 72: Print Settings And Security

    RINT SETTINGS AND SECURITY Your MFP’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.
  • Page 73 OSTSCRIPT EMULATION PS Layout Tab.eps Page orientation sets portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees anti-clockwise. When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge.
  • Page 74 EMULATION When you click the Properties button from your application’s Print dialog, the driver window opens to allow you to specify your printing preferences for this document. 5550 Setup Tab_oda.jpg Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also...

  • Page 75: Store To Hard Disk/Job Spooling

    TORE TO HARD DISK POOLING The Hard Disk is an option. This feature allows print jobs to be created on the PC and stored on the MFP’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc. If you use this feature for standard forms, for example, you can walk up to the MFP at any time and print off your forms without having to re-send them from the PC.
  • Page 76 The Job PIN (Personal Identification Number) window opens. PS Store to HDD1_oda.jpg If the PIN window does not open, click the [PIN] button. In the Job PIN window, enter a [name] for this print job: The name may be up to 16 alpha-numeric characters. If you have more than one print job stored on the MFP when you come to print, you will need a distinctive name to distinguish between each of your print jobs.
  • Page 77 RINTING THE DOCUMENT Your print job is printed using the printer control panel on the front of the MFP. ON LINE READY ENTER BACK ATTENTION MENU CANCEL When the MFP is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER].
  • Page 78 ELETING A STORED DOCUMENT Any other documents stored on the printer’s hard disk can also be deleted remotely from the PC using the Storage Device Manager utility If you change your mind about printing a stored document, you can delete it from the MFP’s hard disk without printing it first. Follow Steps 1 to 4 in the above procedure for printing the document.

  • Page 79: Operation

    PERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. NOTE If PIN restriction has been enabled for any or all of the MFP functions, you will first have to enter your PIN.
  • Page 80 > Keep the glass clean and without any documents left on it. NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead. If you have multiple pages, fan the pages to avoid paper jams.
  • Page 81 LACING DOCUMENT ON THE GLASS Open the document cover. Place your document with the text face DOWN on the glass and align it to the upper-left corner. place doc on glass.eps Close the document cover. ENDING DOCUMENT VIA E MAIL ASIC OPERATION Control menu sending_oda.jpg Place your document(s) with text face UP in the ADF or...
  • Page 82 UP and DOWN arrows (3) to select multiple e-mail addresses and press the OK button (4). Or for a fast operation, you may simply type the initial letter of the e- mail address using the keypad (8). Press Return (5) to return to the e-mail main screen.
  • Page 83 Refer to the following table to modify the scanner settings. MENU ITEM DESCRIPTION Attachment The file name of the scanned document. Up to 64 characters can be entered in this field. From Enter your “From” address. If an e-mail can not be sent, notification is returned to this address.
  • Page 84 NOTE > If you make a mistake during the process, press Stop (3) on the control panel to cancel the operation. > If you stop typing in the From, Subject, To, CC, or BCC fields for three minutes, the LCD-display automatically clears what you have typed.

  • Page 85: Sending Document Sto A File Server

    ENDING DOCUMENT TO A FILE SERVER Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters.

  • Page 86: Copying

    OPYING ASIC OPERATION Control menu copybasic_oda.jpg Place your document(s) with text face UP in the ADF or face DOWN on the glass. If required, press the Copy Mode button (1) on the control panel to prompt the Copy screen. NOTE Factory default setting is Copy mode.
  • Page 87 DVANCED OPERATION Set up the Printer Options and Media Type (See “Contents of each printer menu” on page 45., and the instructions following). Accessing additional settings NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.
  • Page 88 FUNCTION DEFAULT SETTING Edge erase Margin shift (R) Margin shift (B) Paper supply A4/Letter Input tray Auto Quality > Speed > Text > Photo Density > -2, -1, 0, 1, 2 Collation: > ON - The collate function is always enabled >...
  • Page 89 > 4 in 1 (Vertical) NOTE When “N-Up” is set to other than “1 in 1", the “Collate” item is not displayed. Edge Erase > 0/6/13/19/25 (mm) 0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches Margin Shift > Right 0/6/13/19/25 (mm) 0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches >...
  • Page 90 Changing scaling The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%. To reduce or enlarge the original document: Scaling.eps Press Copy Mode (1) on the Control...
  • Page 91 Improving copy quality The machine is preset to “Speed”. If required, you can change to “Text” or “Photo” to improve the copy quality. To change copy quality: Press the Copy Mode button on the control panel to prompt the Copy screen. Press the Additional Settings button.

  • Page 92: Faxing

    Increasing copy count The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad. To increase the copy count: Press the Copy Mode button on the control panel to prompt the Copy screen.
  • Page 93 If required, press Return to go back to the fax screen. Press the Mono button (7) to send your document(s). NOTE 1. Fax transmissions are sent in black and white only. 2. If you make a mistake during the transmission process, press the STOP button (8) to cancel the operation.
  • Page 94 DVANCED OPERATION Accessing additional settings NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool. To use the advanced features, press the Fax Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.
  • Page 95 Changing fax quality The machine is preset to “Fine”. If required, you can select “ExtraFine” or “Photo” to improve the fax quality or you can reduce the fax quality by selecting “Standard”. To change fax quality: Press the Fax Mode button on the control panel to prompt the fax screen.
  • Page 96 To change document size: Press the Fax Mode button on the control panel to prompt the Fax screen. Press the Additional Settings button. Using the DOWN arrow key, navigate to the Doc Size setting and press OK. Select the required size setting and press OK. Press Return to exit the menu and return to the fax screen.
  • Page 97 Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press the Fax Mode button on the control panel to prompt the Fax screen. Press the Additional Settings button. Using the DOWN arrow key, navigate to the Manual Feed setting and press OK.
  • Page 98 Overseas mode To avoid transmission problems when faxing overseas, set the fax to overseas mode: Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press the Fax Mode button on the control panel to prompt the Fax screen.
  • Page 99 Press OK after entering each fax number. NOTE You can send to a maximum 100 different locations. If a destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a 1 second pause when dialling. Press Return to exit the menu and return to the fax screen.
  • Page 100 Press OK to confirm deletion of fax jobs or press Stop to cancel the operation. AX JOB REPORTS Press the Menu button on the control panel to prompt the menu settings screen. Using the UP arrow key, navigate to Fax Settings and press OK.

  • Page 101: Scanning

    TWAIN link is used. A dialog box with a list of scanning sources appears. Select “MC560n MFP”. You need to select the source only once, unless you want to choose another scanner.
  • Page 102 Select a scanning resolution from the Resolution (3) drop-down menu. Select the setting for the scanning features (e.g. Sharpen, Descreen, etc.) that you want to use (see “enhancing your image” later in this Chapter). Click on the Preview or Scan button to preview or scan you documents.
  • Page 103 SING THE BASIC FEATURES Scan method Choice: > Flatbed: Select this setting if you need to scan photo, or newspaper clippings. > ADF/Multipage: Select this setting if you need to scan multi-page document from the automatic document feeder (ADF). Image type Scanner 3.eps Choose B&W if your original contains only B&W text, pencil or ink sketch.
  • Page 104 Resolution The correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi). NOTE An A4/Letter size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution (usually means over 600 dpi) is only recommended when you need to scan a small area in True Color mode.
  • Page 105 Automatically set the whole image as your scan area. (Or you may resize the area by diagonal "drag and drop".) Enhancing the image Scanner 4.eps Descreen Eliminates the moire* patterns commonly found in printed matter. (1) Before; (2) After. Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone.

  • Page 106: Auto Level

    Auto level Automatically adjusts the highlight and shadow areas of the scanned image to optimize the following: Using the advanced features Scanner 7.eps Click the Switch button (1) to select the Advanced Settings bar (2 to 7). Advanced settings include Highlight/ Shadow, Hue/Saturation/Lightness, Curve, Color Balance, Color Drop-out.
  • Page 107 Highlight/shadow levels Scanner 8.eps Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point. Using Highlight and Shadow tools together allows you to extend the range of color and reveal more details in a gray or color image. Shadow (1): The darkest point of an image.
  • Page 108 When the value of highlight and shadow change, the image changes as shown below. Scanner 10.eps 1. Highlight: 255/Shadow: 0(Normal); 2. Highlight: 210/Shadow:10; 3. Highlight: 200/Shadow:0; 4. Highlight: 255/Shadow: 50 Operation > 108...
  • Page 109 Adjusting the curve Adjusts the midtones of the image without dramatically altering their lightest and darkest areas. When the curve is moved up or down, the image will become darker or lighter. Scanner 11.eps Color hue/saturation/lightness Improve an image by changing the level of hue/saturation/ lightness.
  • Page 110 The level of saturation determines whether the color is pale or rich. Lightness Increase the lightness by moving the triangle to the right or to the left to decrease the lightness. Using color balance The Color Balance control allows you to set optimal image color quality.

  • Page 111: Using Custom Settings

    or B (Blue) color channels. This function is particularly useful when converting to text using OCR software. Scanner 14.eps NOTE This function supports only black/white and gray images. Using custom settings Click on the Custom Settings button to access a dialog box where you can save your scan and configuration settings.
  • Page 112 Measuring Unit: Indicates the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm, Pixel. Paper Size Choice: Card 4" x 2.5", Photo 5" x 3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", B5, A5, A4, Letter and Scanner Maximum.

  • Page 113: Maintenance

    Fuser, 220 Volt 43363202 Transfer belt 43363411 Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non Oki Original products may adversely affect your printer's performance and invalidate your warranty. Maintenance > 113...

  • Page 114: Toner Cartridge Replacement

    ONER CARTRIDGE REPLACEMENT CAUTION! To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed. The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.
  • Page 115 Press the cover release (a) and open the MFP’s top cover (b) fully. Cover Release.eps WARNING! If the MFP has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. ID Order.eps 1.
  • Page 116 Pull the colored toner release lever (1) on the cartridge to be replaced fully towards the front of the MFP. Toner Release in Situ.eps Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the MFP.
  • Page 117 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture. CAUTION! The green image drum surface is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the toner cartridges need to be out of the MFP for longer than this, please lower the top cover.
  • Page 118 Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. Tape.eps Holding the cartridge by its top center with the colored lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down...
  • Page 119 of the MFP. This will lock the cartridge into place and release toner into the image drum unit. Toner Close in Situ.eps Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. Scanner down.eps Maintenance >...

  • Page 120: Image Drum Replacement

    MAGE DRUM REPLACEMENT CAUTION! Antistatic symbol.eps Static sensitive devices, handle with care. The MFP contains four image drums: cyan, magenta, yellow and black. Gently raise the scanner. Scanner up.eps Maintenance > 120...
  • Page 121 Press the cover release (a) and open the MFP’s top cover (b) fully. Cover Release.eps WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. ID Order.eps 1.
  • Page 122 Holding it by its top center, lift the image drum, complete with its toner cartridge, up and out of the MFP. ID Lift Out.eps Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
  • Page 123 With the colored toner release lever (1) to the right, pull the lever towards you. This will release the bond between the toner cartridge and the image drum cartridge. Toner Release Out.eps Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the image drum cartridge.
  • Page 124 toner cartridge at this time unless the remaining toner level is very low.) Toner In Out.eps Push the colored release lever (1) away from you to lock the toner cartridge onto the new image drum unit and release toner into it. Toner Close Out.eps Holding the complete assembly by its top center, lower it into place in the MFP, locating the pegs at each end into...
  • Page 125 Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. Scanner down.eps NOTE If you need to return or transport this product for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided.

  • Page 126: Transfer Belt Replacement

    RANSFER BELT REPLACEMENT The belt unit is located under the four image drums. This unit requires replacement approximately every 60,000 pages. Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover. Gently raise the scanner. Scanner up.eps Maintenance >...
  • Page 127 Press the cover release (a) and open the MFP’s top cover (b) fully. Cover Release.eps WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. It is essential that they go back in the same order.
  • Page 128 Lift each of the image drum units out of the MFP and place them in a safe place away from direct sources of heat and light. ID Bag.eps CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
  • Page 129 Locate the two fasteners (5) at each side of the belt and the lifting bar (6) at the front end. Transfer belt - unlock.eps Transfer belt - out.eps Turn the two fasteners 90° to the left. This will release the belt from the MFP chassis.
  • Page 130 Gently lower the scanner. Scanner down.eps Maintenance > 130...
  • Page 131 USER REPLACEMENT The fuser is located inside the MFP just behind the four image drum units. WARNING! If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch.
  • Page 132 Press the cover release (a) and open the MFP’s top cover (b) fully. Cover Release.eps Identify the fuser handle (1) on the top of the fuser unit. Pull the two fuser retaining levers (2) towards the front of the printer so that they are fully upright. Fuser Unlock.eps Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP.
  • Page 133 Remove the new fuser from its packaging and remove the transit material. Holding the new fuser by its handle, make sure that it is the correct way round. The retaining levers (2) should be fully upright, and the two locating lugs (3) should be towards you.
  • Page 134 Close the top cover and press down firmly at both sides so that the cover latches closed. Gently lower the scanner. Scanner down.eps Maintenance > 134...

  • Page 135: Clean The Adf

    LEAN THE From time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust. In this case the scan module may not feed documents smoothly. If this occurs, follow the cleaning procedure below. Moisten a cotton swab with isopropyl alcohol (95%).

  • Page 136: Clean The Document Glass

    LEAN THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. Clean the glass as follows. Open the document cover (1). Cleaning scanner.eps Moisten a soft, clean cloth with isopropyl alcohol (95%). Gently wipe the document glass (2) and the white sheet (3) on the under side of the document cover to remove dust or any toner particles.

  • Page 137: Clean The Led Head

    LEAN THE HEAD Clean the LED head when printing does not come out clearly, has white lines or when text is blurred. There is no need to switch the MFP off to clean the lens. Gently raise the scanner. Scanner up.eps Press the cover release (a) and open the MFP’s top cover (b) fully.
  • Page 138 Gently wipe the LED head surface with LED lens cleaner or soft tissue. LED head clean.eps CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur. Close the top cover and press down firmly at both sides so that the cover latches closed.

  • Page 139: Installing Upgrades > 139

    NSTALLING UPGRADES This section explains how to install optional equipment into your MFP. This includes: > duplex (two-sided printing) unit > additional RAM memory > 40GB hard disk drive > additional paper tray > storage cabinet UMBERS OPTION PART NUMBER Duplex unit 43347501 RAM memory:...
  • Page 140 swing inwards as you push the unit into it. Push the unit all the way in until it stops and latches home. Duplex Install.eps Switch the MFP on and wait for it to warm up (about 1 minute). Print a menu map as follows: Control menu_oda.jpg Press Menu (1) on the scanner control panel.

  • Page 141: Memory Upgrade

    All that remains is to adjust the Windows printer driver to make full use of the new features. See “Adjusting windows printer drivers” on page 147. EMORY UPGRADE This section explains how to install additional RAM memory into your MFP as a memory upgrade. The model comes equipped with 256MB of main memory.This can be upgraded with an additional memory board containing 512MB, giving a total memory capacity of 768MB maximum.
  • Page 142 Hold the new memory board by its short edges, so that the edge connector faces in towards the RAM expansion slot, and the small cutout is closer to the bottom of the machine. Gently push the board into the RAM expansion slot until it latches in and will not go any further.

  • Page 143: Hard Disk Drive

    When the MFP is ready, print a menu map as follows: Control menu_oda.jpg Press Menu (1) on the scanner control panel. Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map.
  • Page 144 Pull open the access panel on the side of the machine. Side cover open.eps Locate the clip (1) on the top of the disk unit into the slot (2) in the printer. Plug the end of the connecting cable (3) into the disk unit connector (4) in the printer.
  • Page 145 Close the access panel, pressing firmly at the top to latch it closed. Side cover close.eps Reconnect the AC power cable and switch the MFP on. When the MFP is ready, print a menu map as follows: Control menu_oda.jpg Press Menu (1) on the scanner control panel. Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map.

  • Page 146: Additional Paper Tray

    Near the top of the page, between the two horizontal lines, you will see the current MFP configuration. This should now indicate that the hard disk unit is installed. All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted, and the additional features can be made available immediately.

  • Page 147: Storage Cabinet

    TORAGE CABINET Refer to manufacturers instructions. DJUSTING WINDOWS PRINTER DRIVERS Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications. Remember that if your MFP is shared between users on different computers, the driver must be adjusted on each user’s machine.
  • Page 148 OSTSCRIPT DRIVER This driver must be adjusted for any upgrade just installed. PS DevSettings Tab.eps Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.

  • Page 149: Troubleshooting

    ROUBLESHOOTING LEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.
  • Page 150 N THE PRINTER If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later.
  • Page 151 WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. ID Order.eps 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge It will be necessary to remove the four image drums to gain access to the paper path.
  • Page 152 Holding it by its top center, lift the cyan image drum, complete with its toner cartridge, up and out of the printer. ID Lift Out.eps Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
  • Page 153 Look into the MFP to check whether any sheets of paper are visible on any part of the belt unit. Jams 1.eps To remove a sheet with its leading edge at the front of the belt (1), carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet.
  • Page 154 To remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet. Jams 1.eps To remove a sheet just entering the fuser (3), separate the trailing edge of the sheet from the belt, push the fuser pressure release lever (4) towards the front and down to release the fuser’s grip on the sheet, and withdraw the sheet through the drum...
  • Page 155 Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order. ID Order.eps 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Holding the complete assembly by its top center, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity.
  • Page 156 exposure to room lighting while you check the remaining areas for jammed sheets. Open the rear exit tray (5) and check for a sheet of paper in the rear path area (6). Rear paper jam.eps Pull out any sheets found in this area. If the sheet is low down in this area and difficult to remove, it is probably still gripped by the fuser.
  • Page 157 If your MFP has a duplex unit installed, press the cover release at the center of the unit, open the cover and remove any sheets in this area, then close the cover. Duplex Jam.eps Lift the front cover release and pull open the front cover. Printer Fr CoverRel.eps Troubleshooting >...
  • Page 158 Check inside the cover for sheets in this area and remove any that you find, then close the cover. Jams 4.eps Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack.
  • Page 159 Gently lower the scanner. Scanner down.eps When the jam has been cleared, if Jam Recovery is set to ON in the System Configuration Menu, the MFP will attempt to reprint any pages lost due to paper jams. Troubleshooting > 159...

  • Page 160: Fax Problem Checklist

    AX PROBLEM CHECKLIST If a problem occurs, read through the list of problems and solutions before calling for service. WILL NOT DIAL A TELEPHONE NUMBER Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine.
  • Page 161 > Lastly, either the local or remote machine may require servicing. Try sending a fax to another location to check the local MFP. AXING IS POSSIBLE BUT THE IMAGE OF THE DOCUMENT PRINTED BY THE REMOTE MACHINE IS VERY POOR If the faxed document has small type, complex illustrations, photos, or is very light or very dark, try changing the fax quality and density settings...
  • Page 162 remove the image drum (See “Image drum replacement” on page 120.), tap the toner cartridge, and slowly swing it 20 to 30 degrees vertically several times. Be careful not to let the toner leak from the cartridge. If this does not work, the image drum unit may need to be replaced.

  • Page 163: Lcd Message List

    MESSAGE LIST NOTE 1. <%color%> = Y, M, C or K. 2. <%tray%> = Tray 1, Tray 2 or MP Tray. 3. <%job_cancel%> = Log buffer full, job rejected invalid ID or job rejected. 4. mmm = the setup of “paper supply”. 5.
  • Page 164 STATUS MESSAGE MEANING / ACTION / CODE Initializing PU flash error Restart the machine. (Turn it off and on again). If the code still appears, contact your dealer. Initializing Turn off Scanner Program Check Error Turn on again Turn it off and on again. Normal Cancelling job Indicates a jam occurring when...
  • Page 165 STATUS MESSAGE MEANING / ACTION / CODE Warning <%color%> toner regional The region ID of toner cartridge is mismatch not proper to the distribution channel. Warning Non genuine <%color%> toner Toner cartridge RFID chip is not compatible. Warning Order <%color%> image drum Indicates image drum is near the end of it’s life.
  • Page 166 STATUS MESSAGE MEANING / ACTION / CODE Warning Disk write disabled An attempt to write in a read-only file. This is a temporary warning, it remains until the end of the job then disappears. Warning Collate fail Memory overflow occurred in the collate copy.
  • Page 167 STATUS MESSAGE MEANING / ACTION / CODE Warning Disk use failed <%FE_ERR%> A disk error has occurred. %FS_ERR%: 0 - General error 1- Volume not found 3 - File not found 4 - No free file descriptors 5 - Invalid number of bytes 6 - File already exists 7 - Illegal name 8 - Can not del root...
  • Page 168 STATUS MESSAGE MEANING / ACTION / CODE Error %TRAY% Paper feeding is recommended because the print of back sides (online) Duplex request (odd number pages) is finished during the manual duplex print. Error Load %MEDIA_SIZE%/ The media size or both media %MEDIA_TYPE% and press size and type in the MP tray %ERRCODE%:%TRAY% media...
  • Page 169 STATUS MESSAGE MEANING / ACTION / CODE Error Wait a moment Appears when the NIC initialisation occurs, as the (online) network initial setting is changed. Error Load %MEDIA_SIZE% Printing request is issued to an empty tray. %ERRCODE%:%TRAY% empty Error 491: Tray 1 Error 492: Tray 2 Load media into tray to allow printing.
  • Page 170 STATUS MESSAGE MEANING / ACTION / CODE Error Replace toner OKI regional mismatch: Incorrect toner cartridge fitted %ERRCODE%:%COLOR% toner (incorrect signature ID; correct regional distribution channel group). Replace with genuine toner cartridge. Error 554: Y Error 555: M Error 556: C...
  • Page 171 STATUS MESSAGE MEANING / ACTION / CODE Error Install toner Toner cartridge is not fitted. %ERRCODE%:%COLOR% toner Install genuine toner cartridge. missing Error 610: Y Error 611: M Error 612: C Error 613: K Error Check toner cartridge If the code appears, contact your dealer.
  • Page 172 STATUS MESSAGE MEANING / ACTION / CODE Error Open front cover Open the front cover, remove the paper and close the cover. %ERRCODE%: paper jam See “Clearing paper jams” If the code still appears, contact your dealer. Error Open top cover Open the top cover, remove the paper and close the cover.
  • Page 173 STATUS MESSAGE MEANING / ACTION / CODE Error Replace image drum The error occurs after the image drum has reached the end of its %ERRCODE%:%COLOR% drum life. life Error 560: Y Error 561: M Error 562: C Error 563: K Message is displayed until the image drum is replaced.
  • Page 174 STATUS MESSAGE MEANING / ACTION / CODE Error Check fuser Fuser unit is not installed correctly. %ERRCODE%: fuser missing Fit fuser unit. Error Check belt Belt unit is not installed correctly. %ERRCODE%: belt missing Fit belt unit. Error Close cover Close the cover.
  • Page 175 STATUS MESSAGE MEANING / ACTION / CODE Error Check data An error has occurred while your printer’s network card firmware Data write error <%DLCODE%> is being reprogrammed. 1.Memory allocation error 2.Download file error 3.Device allocation error 4.No device space 5.File writing failure 6.CU-F/W mismatch Error Power OFF/ON...
  • Page 176 RROR MESSAGES DURING ETWORKING MESSAGE ACTION Connection failed Ping the IP address of the MFP from another PC in DOS prompt. For example, Check network settings type “Ping 10.1.20.144" in DOS prompt. If the MFP does not respond, then Address is invalid perform the following steps.
  • Page 177 MESSAGE ACTION Fail to get Mail server response. Turn on Log File option in [ADMIN / MANAGEMENT/ Service mode] to record Contact network administrator and observe network actions and contact your network administrator or nearest Unpredicted error. dealer for further help. Contact network administrator Service unavailable Service not available, closing...
  • Page 178 MESSAGE ACTION Parameters or argument error Check if the Device Name is valid. The Device Name can be found in Menu/ Check network settings General. Check “From” address. Check “To” address. Contact your network administrator for further help. Sequence error Reboot the machine, and try later.
  • Page 179 RROR MESSAGES DURING ILING MESSAGE ACTION Fail to connect FTP server Make sure the FTP server is not shut down and port number is correct. If the Contact server administrator error is still there, contact your FTP server administrator. Unpredicted error Contact your server administrator for help.
  • Page 180 MESSAGE ACTION CIFS dialect negotiation fail This CIFS may not support PC NETWORK PROGRAM 1.0 dialect. Contact server administrator CIFS login fail CIFS (User level) login fail. Check login name and password you typed and try Check ID & password again.
  • Page 181 MESSAGE ACTION HTTP service unavailable Contact your server administrator for help. Contact server administrator HTTP no support That server does not support HTTP version 1.1, contact your server That server does not support administrator for help. HTTP Resource not found That server can't save the files, contact your server administrator for help.

  • Page 182: Aguide To Printing

    GUIDE TO PRINTING This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your MFP. OW TO ACCESS THE DRIVER SCREENS Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system.

  • Page 183: Changing The Applications Driver Settings

    In the Printers and Faxes window, right-click on the appropriate printer driver icon, and choose [Printing Preferences] from the context menu. ’ HANGING THE APPLICATION S DRIVER SETTINGS In your application, open the file you want to print. On the [File] menu, choose [Print…]. In the application’s Print dialog, make sure the machine shown is the appropriate one, and click [Properties].

  • Page 184: Setting The Driver Device Options

    In the driver’s [Setup] tab, click [Save…]. PCL Recall Saved Settings_oda.jpg Enter a meaningful name for the settings you are saving, and click [OK]. ECALLING SAVED DRIVER SETTINGS In the driver’s [Setup] tab, choose any previously saved [driver settings] you need. Proceed to make any other adjustments for this job, as described in the relevant section in this manual.
  • Page 185 Access the driver’s [Properties] window. (See “Changing the driver defaults” on page 182.) Select the [Device Options] tab. In the Windows XP PostScript driver the tab may be called “Device Settings”. Set the options for any devices you have installed, including the correct number of paper trays, high capacity feeder, duplex unit, etc.

  • Page 186: Blacks And Grays (Black Overprint)

    LACKS AND GRAYS BLACK OVERPRINT Black overprint eliminates the white edge between the printed fonts and the colored background. Black overprint can only be used when printing 100 percent black text over a background color. Black Overprint may not be available with some software applications.

  • Page 187: Black Printing (Black Generation)

    LACK PRINTING BLACK GENERATION To use Black Generation, Office Color or Graphic Pro must be the selected Print Mode. Your MFP prints the color black in one of two ways: Composite Black or True Black. OMPOSITE BLACK The cyan, magenta, yellow, and black toners are combined to create composite black.
  • Page 188 On [Black Finish] (2), make your selection: [Auto] (allow printer to choose the best method depending on page content), [True Black] or [Composite Black]. Graphic pro On the driver’s [Color] tab, select [Graphic Pro] (1) and click the [Options] button. PS Black Generation 2_oda.jpg From the [Black Finish] menu (2), choose your preferred setting.

  • Page 189: Fine Lines Enhancement

    INE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines (minimum line width). With some software applications, if this feature is turned ON, the spaces in bar codes may become too narrow. If this happens, turn [Adjust Ultra Fine Lines] OFF.

  • Page 190: Grayscale Printing

    RAYSCALE PRINTING If you select Grayscale, the MFP converts all colors into shades of gray, and prints using only black toner. Use Grayscale to speed up printing of proof copies or when you do not need to print a color document in color. If using the PCL driver, in the driver’s [Setup] tab, choose any previously saved [driver settings] you need.
  • Page 191 If using the PS driver, on the [Color] tab, click [Grayscale], and then click [Advanced] if you want to adjust brightness and contrast. PS Greyscale_oda.jpg Some applications will attempt to set the halftone screen information for the MFP. If the option to [use printer halftones] is left at ON, the MFP will set its own halftone screen value, giving a smoother result.

  • Page 192: Color Matching

    OLOR MATCHING ASICS There are three methods by which your document’s color can be managed and adjusted: CM Types.eps Windows Application Color Management (1). Some graphics and desktop publishing programs such as Adobe Photoshop, Adobe Illustrator, and Quark Xpress have their own built-in color management systems. See “Printer driver settings for ICC profile creation or no color matching”...
  • Page 193 Printer Color Management (3). When you print your document and modify settings in the printer driver, the MFP performs color adjustments. NOTES 1. Only use one color management system if you want the best results from your MFP. 2. If you wish to use your MFP’s color management system, ensure that your application or operating system color management is switched off.

  • Page 194: Printer Color Management

    RINTER COLOR MANAGEMENT Your printer has two separate color management systems – Office Color and Graphic Pro. Printer CM.eps Windows > Office Color (3a) –“Office color” on page 196 > This is a simpler color management system designed for ease of use. Office Color is recommended for users who are not experts in color but want good results when printing from programs such as Microsoft Office.
  • Page 195 CMYK BOUT COLOR Some application programs give you the choice to create and edit documents using either RGB color or CMYK color. Typically, only professional graphics and desktop publishing software support CMYK color. Most application programs only support RGB color, for example Microsoft Office programs or web browsers.

  • Page 196: Office Color

    FFICE COLOR This section describes the features in the printer driver for “Office Color” printer color management. There are two different sets of options in Office Color: RGB OPTIONS CMYK OPTIONS (POSTSCRIPT ONLY) Monitor (6500K) – Auto SWOP Monitor (6500K) – Perceptual Euroscale Monitor (6500K) –...

  • Page 197: Office Color - Rgb Options

    - RGB FFICE COLOR OPTIONS Office Color provides a collection of several different color matching presets for RGB data. These presets each change the color of your print in a slightly different way. These RGB color matching options are available in all printer drivers.

  • Page 198: Customising Rgb Office Color

    On the printer driver [Color] tab, select [Office Color] (1) and click the [Options] button. Select a preset from [Color matching options] (2). PS Office Colour Options_oda.jpg USTOMISING OFFICE COLOR WITH THE COLOR CORRECT UTILITY If the Office Color presets are not sufficient for your needs, the Color Correct utility provides a means of further adjustment.

  • Page 199: Graphic Pro

    RAPHIC PRO This section describes the color matching options available for Graphic Pro. The Graphic Pro color matching system is based around ICC profiles. These profiles are down loaded to the MFP using the Profile Assistant utility and then selected in the printer driver. When a job is sent to the MFP, the ICC profiles are applied to the print job on the MFP.

  • Page 200: Types Of Icc Profile Supported

    More accurate mfp color If you have created your own profiles with third-party ICC profile creation software, these can be download to the MFP and used when printing. YPES OF PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro color matching system: PROFILE DESCRIPTION...
  • Page 201 1 - G ATHER OR CREATE THE PROFILES Where can I get the profiles I need? PROFILE WHERE TO GET PROFILES TYPE RGB Source Obtain your RGB source profiles from your scanner, camera or monitor manufacturer. (RGB Input) CMYK Obtain the simulation profile from the manufacturer of the Simulation printer you wish to simulate.
  • Page 202 Once you have selected a profile, you can add it to the MFP as one of the 4 profile types - RGB Source, CMYK Simulation, Printer or Linked. The options available will depend on which ICC profile you have selected. For example, if you have selected a CMYK profile, you may only be able to add this to the printer as a CMYK Simulation or Printer output profile.
  • Page 203 ATCHING THE COLOR OF A MONITOR SCANNER OR CAMERA The Graphic Pro color matching system can be used to match the printer color to an RGB input device such as a monitor, scanner or digital camera. graphicpro-RGBmatch.eps 1. RGB data 2.
  • Page 204 On the printer driver [Color] tab, select [Graphic Pro] (1) and click [Options]. Win-RGB source_oda.jpg Select [ICC Profile Color Matching] (2). Select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (3).

  • Page 205: Simulating Another Printer - Rgb Source Data

    MFP profile yourself using profile creation software, select it here. NOTE If you have selected your own output profile (4), you will also be able to adjust the rendering intent. See “Rendering intents” on page 210. - RGB IMULATING ANOTHER PRINTER SOURCE DATA The Graphic Pro color matching system can be used to simulate the color output of another printer.
  • Page 206 To simulate the output of another printer, you need to download at least 2 profiles to your MFP using Profile Assistant: > RGB Source Profile > Simulation Target Profile > Printer Output Profile (optional) Once the profile(s) have been down loaded, make the appropriate selections in the printer driver, as described below.

  • Page 207: Cmyk Ink Simulations - Cmyk Source Data

    Select the ICC profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera (3). Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant.

  • Page 208: Output Profile

    > Toyo – Japan To print CMYK Ink Simulations, you must use PostScript printer driver supplied. graphicpro-RGBmatch.eps 1. CMYK data 2. Printed document 3. CMYK input profile 4. CMYK device you wish to simulate (e.g. SWOP press) 5. Printer output profile 6.
  • Page 209 If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: CMYK Simulation_oda.jpg On the printer driver [Color] tab, select [Graphic Pro] (1) and click [Options]. Select [ICC Profile Color Matching] (2). Select the [CMYK Input profile] (3) that corresponds to the device you are trying to match such as a SWOP or Euroscale Press.

  • Page 210: Rendering Intents

    disabled, the gray components may be printed using a mixture of CMYK toner, instead of just K (black) toner. Select a Printer Output Profile (4). If [Auto] is selected, the factory default profiles that are embedded in the MFP will be used. If you have created a profile yourself using profile creation software, select it here.

  • Page 211: Pure Black Text / Graphics

    URE BLACK TEXT GRAPHICS When your document is printed, often the pure black colors will not be printed using 100% black toner. Instead, these pure black colors are sometimes converted and printed using a mixture of CMYK toner. Using the Pure Black Text / Graphics feature ensures that 100% black text or graphics in your document is printed using pure black toner.
  • Page 212 (3) if you wish to switch off all printer color management and use your application’s color matching. Profile Creation (Win)_oda.jpg A guide to printing > 212...

  • Page 213: Finishing Options

    INISHING OPTIONS Your MFP offers a wide selection of document finishing options that help you to control the final form of your printed document. Depending on the hardware fitted, either as optional upgrades or included as standard and on which model you have, your system can offer a number of choices.

  • Page 214: Booklet Printing (Imposition)

    OOKLET PRINTING IMPOSITION Booklet printing in the Windows drivers printing allows printing of multi-page documents with their pages ordered and arranged so that final printed output can be folded into a booklet. Typically, A4/Legal pages would be reduced to A5/Letter and printed side by side on both sides of A4/Letter paper, so that the paper can be folded into a booklet.
  • Page 215 Windows PostScript In the driver’s [Layout] tab, choose [Booklet] from the [Pages Per Sheet] drop-down list. PS Booklets_oda.jpg Check that the duplex option is set to [Flip on Short Edge]. NOTE If the Booklet choice is not shown, check that the Duplex option is enabled in the driver.
  • Page 216 Windows PCL In the driver’s [Setup] tab, recall any saved [driver settings] you may wish to use. PCL Booklets_oda.jpg Choose [Booklet] from the [Finishing Mode] drop-down list, then click [Options]. In the Options window you can set the [signature] size, the number of [pages] per side of paper and the [binding margin] if your document is going to be thick.

  • Page 217: Collating

    OLLATING This feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence. Uncollated pages print like this Uncollated.eps Collated pages print like this Collated.eps Application collate—Some application programs have a collate feature in their print options.
  • Page 218 MFP performs collation. This method is normally faster, but may not work from all applications. If you experience problems using MFP collate, use the collate option in your application’s print options instead. If using the PCL driver, on the [Setup] tab first choose any saved [driver settings] that you wish to use.

  • Page 219: Color Separation

    OLOR SEPARATION The color separation feature prints each of four primary colors as separate grayscale images. This is a proofing facility that indicates the relative densities of each of the four toner colors in your print document. The darker an area appears, the more of the corresponding toner color will be used when printing in full color.

  • Page 220: Separating Queued Print Jobs

    EPARATING QUEUED PRINT JOBS When you share an MFP with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the MFP. In Windows this page is called a “separator page”.

  • Page 221: Cover Print

    OVER PRINT Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray. This feature is not available in the Windows postScript drivers. In the Setup tab, choose any saved driver settings you wish to use.

  • Page 222: Custom

    USTOM PAGE SIZE This feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 2.9921 to 12.91 inches (76mm to 328mm), and its length can be from 3.54 to 47.24 inches (90mm to 1200mm).
  • Page 223 In the Advanced Options window, under [Paper/Output], choose [PostScript Custom Page Size] from the [Paper Size] drop-down list. PS Custom Page Edit.eps In the PostScript Custom Page Size Definition window, Choose your [paper feed direction] from the drop-down list. The available choices are: Short edge first The page is portrait (tall) format and you will feed...
  • Page 224 Click [OK] to close the Advanced Options window. In the driver’s window, choose the [Multipurpose Tray] as the [Paper Source]. Windows PCL In the driver’s [Setup] tab, select any previously saved settings you wish to use. PCL Custom Paper Size_oda.jpg Click the [Paper Feed Options] button.
  • Page 225 To create a new custom size: Enter its dimensions in the [Width] and [Length] boxes. Enter a name for the new size in the [Name] box, and click [Add] to save it in the list. Click [OK] to accept your chosen size and close the Custom Size window.

  • Page 226: Duplex (Double-Sided) Printing

    UPLEX DOUBLE SIDED PRINTING If your MFP has a duplex unit installed you can print on both sides of the paper, to save paper, weight, bulk and cost. > Only paper can be used for duplex printing, not transparencies or other media. >...
  • Page 227 is [Short Edge]. Choosing [Off] turns off duplex printing and your document will be printed single-sided. Windows PCL In the driver’s Setup tab, under [2-Sided Printing], select the binding edge you want. PCL Duplex_oda.jpg For portrait (tall) page layout the usual choice is [Long Edge].

  • Page 228: Printing Multiple Pages On One Sheet (N-Up)

    RINTING MULTIPLE PAGES ON ONE SHEET This feature scales the page size of your document for printing and reproduces several pages per sheet. This is useful when you simply want to proof your page layout, or distribute your document in a more compact format. It saves paper, bulk, weight and cost.
  • Page 229 Windows PCL In the driver’s Setup tab, choose the number of pages (“N-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum. PCL N-up_oda.jpg Click [Options] to choose from the available options for this feature. From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it.

  • Page 230: Poster Printing

    OSTER PRINTING This option allows you to print posters by dividing a single document page into multiple pieces (sometimes called “tiles”). Each piece prints, enlarged, on a separate sheet. Then, you combine the separate sheets to create a poster. Poster Print is only available with the Windows PCL printer drivers.

  • Page 231: Scale To Page

    CALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page, without modifying the print data. This feature is only available with the Windows PCL drivers. In the driver’s Setup tab, click the [Options] button. Check the [Fit to Page] checkbox.
  • Page 232 ATERMARKS A watermark is typically faint text that is superimposed on a printed document. This can used to indicate that the document is “Draft”, or perhaps “Confidential”. The illustration below shows the Windows PostScript driver. The PCL driver is very similar. The Watermarks Feature is found in the driver’s [Job Options] tab.
  • Page 233 To create a new watermark In the Watermarks window, click [New…]. Enter the text you want for your watermark. Adjust your watermark’s font, size, color, angle, position and border (trim) as required. Click [OK] to accept your changes. To choose a previously created watermark In the Watermarks window, click the watermark in the list.

  • Page 234: Specifications

    PECIFICATIONS ITEM SPECIFICATION General Dimensions 500 x 600 x 670mm (W x D x H) 19.69 x 23.62 x 26.73 inches (W x D x H) Weight 37Kg approximately 82 lbs. approximately Power source Input: 220 to 240VAC, 50 to 60Hz Power consumption Max.
  • Page 235 ITEM SPECIFICATION Network 10/100 Mbit Network workgroup Stand-alone copy solution for: E-mail (via Internet/Intranet) Filing Direct faxing Output format PDF, JPEG, TIFF Interface USB 2.0 Host Copy USB 2.0 Device Scan Ethernet 10/100 Mb E-mail, Scan to file, Print Document size 114 x 140 to 216 x 355mm 4.49 x 5.51 to 8.5 x 13.98 inches Document weight/...
  • Page 236 ITEM SPECIFICATION Quality Speed, Text, Photo Density control 5 levels Enlarge/reduce Whole page (98%) 25% to 400% in 1% and 10% increments Preset Scaling Input tray Tray 1/Tray 2 (optional)/MP Tray Paper supply Letter SEF (Short Edge Feeding) Legal SEF A4 SEF A5 SEF Edge erase...
  • Page 237 ITEM SPECIFICATION Fax Specification Circuits PSTN, PBX line Color fax Compatibility ITU-T G3 (Super G3) Modem speed 33.6Kbps Line interface Dual RJ-11C (Line and TEL) Line input level range 19dB to -43dB Coding MH, MR, MMR, JBIG Receiving memory 4.0 Mb Resolution: Standard 200 x 100dpi...
  • Page 238 ITEM SPECIFICATION Resolution 75, 100, 150, 200, 300, 400, 600 dpi Default resolution: B&W 200 dpi Gray/Color 150 dpi Address book volume: Max. addresses Group No. of addresses in each group Multiple recipients allow Security check Mail server authentication SMTP, POP3 Supported mail server Lotus Mail Server 5.0 application...
  • Page 239 ITEM SPECIFICATION Resolution 75, 100, 150, 200, 300, 400, 600 dpi Default resolution: B&W 200 dpi Gray/Color 150 dpi Max. number of profiles Printing Speed 20 pages per minute color 32 pages per minute monochrome Resolution 600 x 600dpi 600 x 1200dpi Optical: 600x600dpi Auto features Auto registration...
  • Page 240 ITEM SPECIFICATION Toner life Black: 6,000 pages at 5% coverage CMY: 5,000 pages at 5% coverage Image drum life 20,000 pages/3 pages per job (typical office usage) Belt life 60,000 A4/Letter pages at 3 pages per job Fuser life 60,000 A4/Letter pages Specifications >...

  • Page 241: Index

    NDEX Belt Envelopes how to replace 127 loading 28 life remaining 58 Explanation of filing protocols Black printing (black genera- tion) 188 FTP 59 Blacks and Greys 187 HTTP 59 Booklet printing PCL emulation 74 Face down stacker 24 PostScript emulation 73 Face up stacker 24 Windows PS 216 Fine lines enhancement 190...
  • Page 242 Usage menu 58 MFP overview 14 ICC profiles Minimum Configuration Re- where to obtain 202 quirements 30 Image drum Multi purpose tray 23 current usage state 58 how to use 28 how to replace 121 paper metrics 23 Information Codes/messages during E-mailing 177 Operation 79 during Filing 180...
  • Page 243 Paper recommendations Simulating another printer - Envelopes 21 RGB source data 206 Labels 21 Specifications 235 Pre-printed stationery ADF 236 Copy 236 Transparencies 21 E-mail 238 PBX dialling 68 Filing 239 Poster printing 74 Printing 240 Power saving Scanning 235 delay time 53 Store to hard disk 75 enabling or disabling 58...

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