Configuring Public And Internal Address Books (Ldap); Ldap Addressing - Internal Address Book - Xerox WorkCentre 5735 System Administrator Manual

Configuring Public and Internal Address Books (LDAP)

A Public Address Book is created from a list of names and addresses saved in a CSV file (Comma
Separated Values) format. If a site does not have an LDAP server to provide access to a corporate
address list, the device will accept a Public Address Book file that contains a list of user names and
associated e-mail addresses. This file must be in a CSV (Comma Separated Values) format for the
device to be able to read the file contents. The device can have access to both an LDAP server and a
public address book. If both are configured the user will be presented with the choice to use either
address book to select e-mail recipients.
The majority of word processing or spreadsheet packages will allow you to create a CSV file. A selection
of e-mail applications will also allow you to export a list of users in the CSV file format. There are also
several conversion packages available on the web.

LDAP Addressing - Internal Address Book

Note: Configuration of the LDAP directory settings requires the network to support LDAP services.
For Public Address book, see
LDAP (Lightweight Directory Access Protocol) is a popular protocol used by large accounts to access
large quantities of data including corporate address books. The local system will need to know where
the LDAP server is located on the network and may need a login name and password if the LDAP server
is not configured to allow NULL names and passwords.
The Internet Services LDAP page allows you to configure Lightweight Directory Access Protocol
information.
LDAP is used for the following activities:
• To access the corporate address book to locate e-mail addresses for use with the E-mail and
Internet Fax services.
• To authenticate users when configured as the method of Authentication.
• To authorize users to gain access to device features, when configured as the method of
Authorization.
For instructions on how to configure Authentication and Authorization, refer to
page 155.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure the E-mail feature is functional on the device and your network supports LDAP services.
• Obtain the IP Address (or Host Name) of your LDAP Server. The device may also need a login
name and password if the LDAP server is not configured to allow NULL names and passwords.
• Use an LDAP client to validate your settings before inputting them into the Internet Services
menus. LDAP clients include Microsoft Outlook Express, Microsoft Outlook and Netscape
Communicator.
• To use host names, DNS must be configured on the device.
To Create a Public Address Book
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
on page 256.
Authentication
System Administrator Guide
on
249