Kyocera TASKalfa 8000i User Manual

Kyocera TASKalfa 8000i User Manual

File management utility operation guide
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File Management Utility
User Guide

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Summary of Contents for Kyocera TASKalfa 8000i

  • Page 1 File Management Utility User Guide...
  • Page 2: Legal Notes

    Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL is a trademark of Hewlett-Packard Company. TrueType is a registered trademark of Apple Computer, Inc. Adobe, Acrobat, Adobe Reader, Photoshop and PostScript® are trademarks of Adobe Systems, Incorporated.
  • Page 3: Table Of Contents

    Table of Contents Chapter 1 File Management Utility Starting the Application ......................... 1-1 Add Devices ..........................1-1 Adding Devices ........................1-1 Communication Settings ....................... 1-2 Editing Communication Settings ....................1-2 Delete Device ..........................1-2 Options ............................1-2 Chapter 2 Receiving Folder Add a Receiving Folder .........................
  • Page 4: File Management Utility

    1 File Management Utility The File Management Utility (FMU) distributes documents scanned on a multi- function print system (MFP) to specified network folders or computers. The user can set the criteria for distributing the scanned files. Advanced distribution criteria are available for certain MFPs. Starting the Application If the application is not set to start automatically, you can start it manually.
  • Page 5: Communication Settings

    File Management Utility Click Search. The application adds any specified printing systems to the main list. Communication Settings Communication settings specify the Login user name and Password used with the device. Either local authentication or settings specified on the device can be used.
  • Page 6 File Management Utility Note: If the error folder has been removed while FMU is running, or not found by any reason, the application will not distribute files. Then, the error folder must be created and the path to the folder must be established. Restart FMU. User Guide...
  • Page 7: Receiving Folder

    2 Receiving Folder The receiving folder is a shared folder on a computer that holds scanned data files. When a document is scanned on an MFP, the data file is transferred to a specified receiving folder. The application checks this folder, and applies distribution criteria to the files in the folder.
  • Page 8: Deleting A Receiving Folder

    Receiving Folder Note: If you added a receiving folder in the Windows XP Workgroup environment, right-click the shared folder to open its properties. In Network sharing and security under Sharing, check the Allow network users to change my files check box. Deleting a Receiving Folder In the main screen, click Receiving folder.
  • Page 9: Distribution Settings

    3 Distribution Settings The distribution criteria are applied to each file in the receiving folder, and each file that meets the criteria is distributed accordingly. Adding Distribution Settings In the main screen, click Distribution settings. Click Add distribution settings. The Distribution information area becomes active.
  • Page 10: Input Criteria

    Distribution Settings Click the Output criteria tab, and select and change the desired criteria. Click Update to save the changed settings. Click Close to return to the main screen. Input Criteria These criteria define which files in the receiving folder are handled by the application.
  • Page 11: Front Panel Template

    4 Front Panel Template A customized button can be displayed on the operation panel of an MFP to trigger a custom workflow. The front panel template specifies what text is shown on the button. Workflow FMU enables the user to create custom workflows for handling scanned documents.
  • Page 12 Front Panel Template Click Update front panel template when all front panel template settings are complete. To edit the added workflow, click the workflow number in the workflow list. User Guide...
  • Page 13: Job Log/History

    5 Job Log/History The Job Log maintains a list of actions performed by FMU. You can backup the history to a file, or clear the history. The history contains information files distributed by the application. View the Job Log/History In the main screen, click Job Log/History. To export the entire history to a file, click the Backup icon.
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Table of Contents