Page 1 User’s Guide [FK-502 Fax Operations]...
Page 2: Table Of Contents
Contents Contents Introduction ..................x-15 ACKNOWLEDGEMENT: ............... x-15 COPYRIGHT ................. x-15 EXEMPTION ................. x-15 Special Notice to User ..............x-16 For Canada ................... x-16 For U.S.A..................x-16 For New Zealand ................x-18 For Europe ..................x-19 Send a fax (Faxing) ................x-20 Sending a fax ................
Page 3 Printed manuals ................x-35 User’s Guide CD manuals ............x-35 Before using this machine Precautions ..................1-2 Using the control panel ..............1-3 Control panel .................. 1-3 Fax Mode screens ................1-5 Initial settings ..................1-8 Convenient function settings ............1-9 User authentication and account track ........
Page 4 Searching for a registered destination (Address Type) ....2-20 Searching for registered destinations (Detail Search) ....2-21 Specifying by direct input ............. 2-23 Specifying from the job history ............. 2-25 Performing an LDAP search (Search) ........... 2-26 Performing an LDAP search (Advanced Search) ......2-28 Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission) ........
Page 5 2.17 Sending a fax after specifying a time (Timer TX) ......2-60 To conduct timer TX ..............2-60 2.18 Faxing overseas (Overseas TX) ............. 2-63 To send a fax in overseas transmission mode ......2-63 2.19 Fax Header Settings ................ 2-66 Position set for Fax Header ............
Page 6 Specifications Specifications ..................5-2 Useful transmission functions List of functions on the Settings screen ......... 6-2 Scan Settings ................. 6-2 Original Settings ................6-4 Communication Settings ..............6-5 Sending a fax after adjusting the density of background color (Background Removal) ..............6-7 Background Removal ..............
Page 7 Sending the fax after specifying Z-Folded Original setting ..6-37 6.11 Sending a long original (Long Original) ......... 6-39 Long Original ................6-39 Sending the fax after specifying Long Original setting ....6-40 6.12 Specifying the binding position (Binding Position) ...... 6-42 Binding Position ................
Page 8 Setting the relay destination specifications ........6-72 6.23 Specifying the way of adding the transmission source information (Fax Header Settings) ..........6-75 Fax Header Settings ..............6-75 Specifying the Fax Header Settings ..........6-76 Useful reception functions Using a confidentially received original .......... 7-2 Confidential reception ..............
Page 9 Deleting Address Book destinations ..........9-13 Registering Group destinations ............. 9-15 Registering Group destinations ............ 9-16 Changing Group destinations ............9-19 Deleting registered Group destinations ........9-20 Registering Program destinations ..........9-21 Registering program destinations ..........9-21 Deleting program destinations ............. 9-26 Changing the destination level (Apply Levels/Groups to Destinations) ..................
Page 10 Administrator Settings > System Settings > Restrict User Access > Restrict Access to Job Settings > Registering and Changing Address ................ 10-8 Administrator Settings > System Settings > Restrict User Access > Restrict Operation > Restrict Broadcasting ......... 10-8 Administrator Settings > System Settings > Reset Settings > Job Reset >...
Page 11 Administrator Settings > Security Settings > Security Details > Hide Personal Information ............10-18 Administrator Settings > Security Settings > Security Details > Display Activity Log ..............10-18 10.3 Setting the initial state of Fax/Scan screen (Scan/Fax Settings) ............... 10-19 Scan/Fax Settings ..............
Page 12 10.15 Specifying the method of setting the transmission source/ reception information (Header/Footer Position) ......10-54 Setting Header/Footer Position ..........10-55 10.16 Specifying transmission/ receiving mode (Line Parameter Settings) ............. 10-57 Specifying Line Parameter Settings ........... 10-57 10.17 Settings of transmission and reception mode (TX/RX Settings) ................
Page 13 10.29 Specifying the communication methods of Extended telephone lines (Multi Line Settings) ......10-100 Specifying Multi Line Settings ..........10-100 10.30 Specifying the fax number of Extended telephone line (Sender Fax No.) ................10-103 Specifying Sender Fax No. setting ........... 10-103 10.31 Prohibiting the direct input of fax number (Manual Destination Input) ............
Page 14 11.13 Bulletin board transmission report (Polling TX Report) .... 11-30 11.14 Relay TX Result Report ..............11-32 11.15 Relay Request Report ..............11-34 11.16 PC-FAX TX Error Report ............... 11-36 11.17 Broadcast Report ................11-37 11.18 Speed Dial List (Address Book destination list) ......11-39 Conventions of Speed Dial List ..........
Page 15 7 CAUTION Text highlighted in this manner indicates the actions which when not observed may lead to slight injury, moderate damage, or property dam- age due to wrong handling. Be sure to pay attention to the Warning headings when reading the Quick Guide [Copy/Print/Fax/Scan/Box Operations].
Page 16: Introduction
Quick Guide [Copy/Print/Fax/Scan/Box Operations] before using the ma- chine. ACKNOWLEDGEMENT: KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Page 17: Specifications
Special Notice to User For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 18 If trouble is experienced with this equipment FK-502, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 19: For New Zealand
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charg- es.) In order to program this information into your FAX machine, you should com- plete the following steps: See “Registering transmission source name and fax number (Header Information)”...
Page 20: For Europe
Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port. For Europe The Facsimile has been approved in accordance with Council Decision 1999/ 5/ EC for pan-European single terminal connection to the public switched tel- ephone network (PSTN).
Page 21: Send A Fax (Faxing
Send a fax (Faxing) The basic procedure for sending a fax is described below. Sending a fax 0 In order to use the fax functions, the optional fax kit must be installed. Press [Fax/Scan] key on the control panel to enter fax mode. The Fax/Scan screen is displayed.
Page 22 – For details on load- ing the original, refer to “Loading the origi- nal” on page 2-7. Specify functions to be used if required. – Scan Settings screen – For details on scan settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. C550 x-21...
Page 23 – Original Settings screen – For details on original settings, refer to “Original Settings” on page 6-4. – Communication Settings screen – For details on communication settings, refer to “Communication Settings” on page 6-5. C550 x-22...
Page 24 Enter the fax number of the recipient on the keypad. – If an incorrect number has been entered, touch [Delete] and then correct the number. – When [C] (clear) key is pressed, all entered numbers are deleted. Press [Start] key on the control panel.
Page 25: Available Features
Available features Attaching and sending the total page count The total page count for the number of pages in the original sent can be at- tached to and sent with the original when using Quick Memory TX. This is useful for confirming whether the entire original has been correctly sent or not.
Page 26: Confirming Whether The Original Has Been Scanned Or Not
Confirming whether the original has been scanned or not A stamp can be affixed to a successfully scanned original to confirm it has been scanned. For details, refer to page 6-30. Front surface of original Original transmitting direction Stamp position Erasing shadows Shadows that appear on the top, bottom, left and right of originals when fax- ing items such as booklets can be erased.
Page 27: Specifying A Scanning Area Size On The Original
Specifying a scanning area size on the original It is possible to specify a scanning area size for originals to be faxed. This is useful when you want to fax only a portion of the original. For details, refer to page 6-23. RUSSIA RUSSIA MONGOLIA...
Page 28: Sending An Original With Fold Lines
Sending an original with fold lines Originals with original sizes that cannot be correctly detected due to fold lines can still be sent at the correct size. For details, refer to page 6-36. Sending long originals Originals longer than 432 mm (17 inch) can be sent. For details, refer to page 6-39.
Page 29: Specifying The Binding Position Of Double-Sided Originals
Specifying the binding position of double-sided originals It is possible to send faxes after specifying a binding position for the original and adjusting the position of the back face of the original. For details, refer to page 6-42. Top bind Transmission Left bind Destination FAX...
Page 30: Specifying An Original For Polling
Specifying an original for polling An original that you want for others to view can be stored in the bulletin board box and sent by polling. In addition, originals can be received from external bulletin board boxes via polling. For details, refer to page 8-10. Viewing Bulletin board Polling...
Page 31: Using A Confidential Box
Using a confidential box An original to be sent to or received by a specific person can be transmitted using a confidential box. For details, refer to page 6-68. Sender Receiver Confidential Sending password-protected faxes If the receiving machine is set up for closed communication, it is possible to send a password-protected fax to the recipient.
Page 32: Emphasizing Character Edges
Emphasizing character edges It is possible to make adjustments for faxed originals so that blurred charac- ters are more defined and the overall appearance of the original is clearer. For details, refer to page 6-10. Saving to a box A scanned original can be saved from the Fax/Scan screen to a box created in the hard disk of this machine.
Page 33: Explanation Of Manual Conventions
Explanation of manual conventions C550 x-32...
Page 34 C550 x-33...
Page 35: Descriptions Of Original Documents And Paper
Descriptions of original documents and paper The descriptions used in this manual for documents and paper are explained below. Whenever document and pa- per dimensions are mentioned in this manual, the value shown as Y in the illustration refers to the width, and the value shown as X refers to the length.
Page 36: User's Guides
User’s guides This machine is provided with printed manuals and PDF manuals on the Us- er’s Guide CD. Printed manuals Quick Guide [Copy/Print/Fax/Scan/Box Operations] This manual contains operating procedures and descriptions of the most fre- quently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be fol- lowed for safe use of the machine.
Page 37 User’s Guide [PageScope Web Connection Operations] This manual contains descriptions on the machine settings that can be spec- ified remotely with PageScope Web Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for using PageScope Web Connection.
Page 38: Before Using This Machine
Before using this machine...
Page 39: Precautions
Before using this machine Before using this machine Precautions This machine cannot transmit or receive color faxes. The following types of telephone lines can be connected to this machine. - Local telephone lines (Including fax communication networks) - PBX (Private branch exchange two-line systems) Be sure to check the following for the telephone line to be used.
Page 40: Using The Control Panel
Before using this machine Using the control panel Control panel Name Description Touch panel Displays various setting screens and messages. Main Power indicator Lights up in green when the [Main Power switch] is ON. Sub power switch Used to turn power ON/OFF to the control panel. When turned off, the machine enters a state where it conserves energy.
Page 41 Before using this machine Name Description [Stop] key Press to stop scanning of the original. [Proof Copy] key If the [Proof Copy] key is pressed before the [Start] key is pressed, a finished preview with the currently specified settings applied is displayed in the touch panel. (page 2-70) [Start] key Press to begin operation of the mode selected: box, Fax/...
Page 42: Fax Mode Screens
Before using this machine Name Description [Copy] key Press to enter to Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User’s Guide [Copy Operations].
Page 43 Before using this machine Name Description [Check Job] button Displays a list of selected destinations in the left panel of the screen. [Job List] button Displays a list of jobs being executed and a list of pending jobs in the left panel of the screen. [Address Book] tab Displays a screen for selecting a registered destination.
Page 44 Before using this machine If “Confirm Address (TX)” in Utility mode is set to “ON”, the [Job History] tab and [Off-Hook] button does not appear. For details on the “Confirm Address (TX)”, refer to “Specifying the ON/OFF settings of the function (Function ON/OFF Setting)”...
Page 45: Initial Settings
Before using this machine Initial settings After installation, the following settings must be made in order to use fax functions. If the following settings are not correctly made, fax communica- tions may not be possible. Please ensure these settings are registered. Date/Time Settings - Date/Time Settings Specify the current date and time.
Page 46: Convenient Function Settings
Before using this machine Convenient function settings By registering destinations that you fax often in the Address Book destina- tions or Group destinations, and registering Program destinations for fax tranmssion settings that are used often, the registered details can be recalled by simply touching the registered button.
Page 47: User Authentication And Account Track
Before using this machine User authentication and account track This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication (machine authentication) Type in the user name and password, and then touch [Login] or press the [Access] key.
Page 48: With Account Track
Before using this machine With account track Type in the account name and password, and then touch [Login] or press the [Access] key. Note If “Prohibited Functions When Authentication Error” in Administrator mode is set to “Mode 2” and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine.
Page 49: Fax Reception Using A Box
Before using this machine Fax reception using a box In this machine, by using PC-FAX RX function or Memory RX function, the received original can be saved in a box on the hard disk without printing it. Additionally, if a confidential original is received, the original is automatically saved in the confidential box on the hard disk.
Page 50: Box Types
Before using this machine Box types Public/Personal User Box and System User Box are made available in the hard disk of this machine. For Public/Personal User Box, Specified User Box from (no. 1 to 999999999) are available. System User Box include the Bulletin Board User Box, Polling TX User Box, Secure Print User Box, Memory RX User Box, Annotation User Box, Fax Re- transmit User Box and Encrypted PDF User Box.
Page 51 Before using this machine Box name Function System User Secure Print Secure Print originals are saved in this box. User Box Detail For details on the Secure Print User Box, refer to the User’s Guide [Box Operations]. Memory RX When the Memory RX function is activated, the received origi- User Box nal is saved in this box without being printed out.
Page 52: Pc-Fax Rx Function Operations
Before using this machine Box name Function Relay User Box This box has a communication password and stores originals for relayed distribution. Boxes are registered at a relay distribu- tion station. A maximum of 5 boxes can be registered. Detail For details about Relay User Box settings, refer to “Specifying Relay box settings”...
Page 53 Before using this machine [PC-FAX RX Setting] in the Reception method Utility mode PC-FAX RX Setting: Allowed The received original is saved in the Memory RX User Box. Receiving User Box Destina- However, the received original is saved in other boxes in the tion: Memory RX User Box following cases.
Page 54: Transmission And Reception Using An Extension Line
Before using this machine Transmission and reception using an extension line Transmission and reception using 2 lines can be carried out by installing the fax multi line. Note Please note the following points when installing a fax multi line. The off-hook function can be used by Line 1 only (standard line). Reception using Line 2 (extension line) is only by auto reception.
Page 55: Usage As A Reception-Only Line
Before using this machine Telephone Company A Telephone Company B Example Telephone Company A used for short distance Telephone Company B used for long distance Usage as a reception-only line Line 2 (extension line) can be set to receive only. When line 2 is set exclusive- ly for reception, only line 1 is used for sending.
Page 56: Usage As A Sending-Only Line
Before using this machine Line 1 (Standard Telephone Line) Used for sending as well as receiving Line 2 (Extension Line) Reception Only Usage as a sending-only line Line 2 (extension line) can be set for sending only. When line 2 is set exclu- sively for sending, only line 1 is used for reception.
Page 57: To Send A Fax
To send a fax...
Page 58: General Fax Operation
To send a fax To send a fax General fax operation This section contains information about general operations for sending a fax. Detail Color faxes cannot be sent and received. Use scan functions to send a colored fax. For details on the scan functions, refer to the User’s Guide [Network Scanner Operations].
Page 59 To send a fax – For details on posi- tioning the original, refer to “Loading the original” on page 2-7. Touch [Scan Settings], specify the desired function and touch [OK]. – Scan Setting functions are specified as follows at the time of pur- chase.
Page 60 To send a fax – [File Type] is not available in Fax mode. – For details on specifying basic scan settings, refer to “Specifying scanning conditions” on page 2-12. – For details on [Color], [Erase], [Book Scan] and [Application] refer to “Scan Settings”...
Page 61 To send a fax Touch [Communication Settings], specify the desired function and touch [Close]. – For details on communication settings, refer to “Communication Settings” on page 6-5. Specify the recipient’s fax number. – For details on procedures for specifying a fax number, refer to “Specifying only one destination”...
Page 62 To send a fax – Recipient fax numbers can be specified more easily by registering the recipient’s fax number to the Address Book, Group destina- tions, or Program destinations. For details on Address Book, Group destinations, and Program destinations, refer to “Utility mode” on page 10-2.
Page 63: Loading The Original
To send a fax Loading the original The original can be loaded in the ADF or on the original glass in this machine. If the original is loaded in the ADF, the original is scanned automatically from the ADF. Loading the original in the ADF If the ADF is used, originals with multiple pages can be automatically scanned.
Page 64: Loading The Original On The Original Glass
To send a fax Loading the original on the original glass Using the original glass enables you to send originals that cannot be loaded in the ADF (e.g. thick originals like books, and thin originals). Open the ADF. Position the original face down and load the origi- nal pages on the left in- ner side so that they are...
Page 65 To send a fax Load the original on the original glass, and touch [Scan Settings], [Sepa- rate Scan], [OK] and then press [Start] key. Load the original sequentially on the original glass and press [Start] key. – Touching [Change Setting] enables you to alter 1-Sided/2-Sided settings and Frame Erase settings.
Page 66: Sending The Original Using Both The Adf And The Original Glass
To send a fax Sending the original using both the ADF and the original glass Originals can be scanned using both ADF and the original glass, and large numbers of originals can be divided into many parts, loaded in the ADF and scanned.
Page 67 To send a fax Load the original sequentially in the ADF or on the original glass and press [Start] key. – Touching [Change Setting] enables you to alter 1-Sided/2-Sided settings and Frame Erase settings. – Repeat this operation until you have scanned the entire original you wish to send.
Page 68: Specifying Scanning Conditions
To send a fax Specifying scanning conditions Touching [Scanning Settings] on the Fax/Scan screen displays [Original Type], [Simplex/Duplex], [Resolution] and [Density], and enables you to specify transmission conditions for the original to be sent. Note [File Type] cannot be used in Fax mode. Specifying scanning settings Note You cannot specify different transmission conditions for different pages...
Page 69: Original Type
To send a fax Original type Set the original type according to the content of the original. There are 5 types of original type settings. At the time of purchase, original type is set to [Text/Photo]. - [Text]: Touch when scanning text-only originals. If you select this mode for scanning originals with photos, none of the image’s intermediate colors will be reproduced, and the image will darken.
Page 70: Simplex/Duplex
To send a fax Simplex/Duplex Set a scanning method for the ADF according to the state of the original. There are 3 types of scanning settings. At the time of purchase, the machine is set to [1-Sided]. - [1-Sided]: Touch to scan 1-sided originals. - [2-Sided]: Touch to scan 2-sided originals.
Page 71: Resolution
To send a fax Resolution Sets the scanning resolution for the original. There are 4 types of resolution settings. At the time of purchase, resolution is set to [200×200 (Fine)]. - [200×100 (Standard)]: Touch when you wish to reduce transmission time. - [200×200 (Fine)]: Touch when scanning normal originals.
Page 72: Density
To send a fax Density Set the density according to the content of the original. Density can be set at 9 different levels. At the time of purchase, density is set to [Standard]. - [Light]: Touch for light-density scanning. - [Standard]: Touch for standard-density scanning.
Page 73: Specifying Only One Destination
To send a fax Specifying only one destination The following methods are possible for specifying one destination only. - Specifying from registered destinations - Specifying by direct input - Specifying from job history - Specifying from program destinations Detail Refer to “Specifying from registered destinations” on page 2-17 regard- ing methods for specifying from the registered destinations.
Page 74 To send a fax Touch the desired destination button displayed in the [Address Book] tab. – To cancel a selected destination, re-select the destination you wish to cancel. – If [Reset] key is pressed, the selected address and the settings are cleared.
Page 75: Searching For A Registered Destination (Index Button)
To send a fax Searching for a registered destination (Index button) Destinations can be searched for using the specified search word when a destination is registered. Detail The index default display can be changed with the Address Book Index Default Setting. For details, refer to “Setting the initial state of Fax/Scan screen (Scan/Fax Settings)”...
Page 76: Searching For A Registered Destination (Address Type)
To send a fax Searching for a registered destination (Address Type) Destinations can be searched by the address type (Fax, E-mail etc.). Touch [Search] in the [Address Book] tab. Touch [Address Type]. C550 2-20...
Page 77: Searching For Registered Destinations (Detail Search)
To send a fax Select the address type. – If the button for the desired destination type is not displayed, touch [←] or [→]. – The default display settings of the [Address Book] tab can be changed to address type with the Default Address Book setting. For details, refer to “Setting the initial state of Fax/Scan screen (Scan/Fax Settings)”...
Page 78 To send a fax Touch [Detail Search]. – When a destination applicable to the entered information is not found, “Search Result: 0” is displayed and no button is on the screen. Touch [Name] or [Address]. – Enter the name or fax number using the keyboard displayed on the screen and touch [OK].
Page 79: Specifying By Direct Input
To send a fax – To select whether or not to differentiate between uppercase and lowercase letters, display the Search Options screen. Desired destination button is displayed. Specifying by direct input A destination can be specified by direct input even if the destination is not registered with the address book.
Page 80 To send a fax – If “Confirm Address (TX)” in Utility mode is set to “ON”, the address input screen appears again after [OK] in the address input screen is touched. Enter the fax number of the recipient, and then press the [Start] key or touch [Send] to begin the transmission.
Page 81: Specifying From The Job History
To send a fax Specifying from the job history It is possible to specify number from the job history, which lists numbers you have sent faxes to in the past (from the previous five numbers). Touch [Job History] on the Fax/Scan screen. –...
Page 82: Performing An Ldap Search (Search)
To send a fax Performing an LDAP search (Search) A destination can be searched for on the specified LDAP server based on the entered keyword. Detail If “Manual Destination Input” in Utility mode is set to “Restrict” or if “Man- ual Destination Input”...
Page 83 To send a fax Touch [Search]. – If multiple LDAP servers are registered, a screen for selecting a server appears. From the list, select the server to be searched, and then touch [OK]. – If settings have been specified for authenticating when connecting to the server, a logon screen appears.
Page 84: Performing An Ldap Search (Advanced Search)
To send a fax Performing an LDAP search (Advanced Search) A destination can be searched for on the specified LDAP server based on the specified search conditions. Detail If “Manual Destination Input” in Utility mode is set to “Restrict” or if “Man- ual Destination Input”...
Page 85 To send a fax Touch [Advanced Search]. – If multiple LDAP servers are registered, a screen for selecting a server appears. From the list, select the server to be searched, and then touch [OK]. – If settings have been specified for authenticating when connecting to the server, a logon screen appears.
Page 86: Specifying Multiple Destinations (Sequential Broadcast Transmission Or Broadcast Transmission)
To send a fax Specifying multiple destinations (Sequential broad- cast transmission or broadcast transmission) An original can be sent to multiple destinations with one operation. This func- tion is called a sequential broadcast transmission or broadcast transmission. The following procedure describes how to specify multiple destinations. - Specifying from registered destinations - Specifying by direct input - Specifying from the job history...
Page 87: Specifying Multiple Destinations (Using The Group Button)
To send a fax Specifying multiple destinations (using the group button) Touch [Group] in the [Address Book] tab. Touch the desired group button. Multiple destinations are specified. Detail To cancel the group key display, touch [Favorite]. In the Default Address Book setting, the default display settings of the [Address Book] tab can be changed to “Address Type”.
Page 88 To send a fax A maximum of 605 destinations (500 address book destinations, 100 di- rect input destinations and 5 direct input e-mail addresses) can be spec- ified. C550 2-32...
Page 89: Sending A Fax Using A Program Destination
To send a fax Sending a fax using a program destination When a program address has been registered, a fax can be sent by specify- ing the registered program button. If transmission settings (Original type and original specification etc.) are reg- istered by a program key, a fax can be sent by simply touching that button without the need for specifying function settings each time.
Page 90 To send a fax Touch the page button in which the desired program destination is reg- istered, and then touch [OK]. Touch [↑] or [↓] to display the previous or next page button screen. – Touch the desired program button and touch [OK]. –...
Page 91: Checking The Settings
To send a fax Checking the settings The destination specified can be confirmed in the broadcast destination list in the left panel of the screen, and setting details checked in the setting de- tails screen. To check the settings The destination specified can be confirmed by the broadcast destination list in the left panel of the screen.
Page 92 To send a fax Touch the button for the item you wish to check, and check the setting details. The following 4 types of settings can be checked for fax trans- missions. – [Check E-mail Settings] cannot be used in Fax mode. –...
Page 93 To send a fax – Refer to “Specifying scanning conditions” on page 2-12 and “Scan Settings” on page 6-2 for scanning settings. – [Check Original Settings]: Scanning settings can be checked. Touching each setting on the screen displays the corresponding scanning setting, enabling you to alter settings.
Page 94 To send a fax – For details of communication settings, refer to “Communication Settings” on page 6-5. After checking has been completed, touch [Close] until it returns to the Fax/Scan screen. – When Scan Settings, Original Settings or Communication Settings are changed, the Scan Settings screen, Original Settings screen or Communication Settings screen appears.
Page 95: Operations While Scanning
To send a fax Operations while scanning If original size cannot be detected If the original size cannot be detected, the scan size screen is displayed. Set the original size. Touch the Original Size button and then touch [OK]. For European model (Metric) For North American model (Inch) Touch [Close] and then touch [OK].
Page 96: When There Is A Memory Overflow
To send a fax When there is a memory overflow When using memory transmission, if the original contains many pages or when the original contains images with fine details creating a large amount of data, the memory may became full. In such cases, set the machine to Quick Memory TX and send the fax (Quick Memory TX can be set at the Communication Method Settings in the Com- munication Settings screen).
Page 97: When Unable To Send Fax
To send a fax When unable to send fax If the fax cannot be sent because the recipient’s line is busy, it can be trans- mitted again by using the redial function. The redial function of this machine has auto redial, manual redial and resend functions.
Page 98: Manual Redial (Current Jobs List)
To send a fax Manual redial (Current Jobs list) This operation enables you to manually redial jobs waiting to be redialed. Touch [Job List], and then touch [Job Details]. Touch [Send]. Select a job with the status [Waiting To Redial] and then select [Redial]. –...
Page 99: Manual Redial (Fax Retransmit User Box)
To send a fax Manual redial (Fax Retransmit User Box) Even if the auto redial frequency exceeds the one specified by the Line Pa- rameter Setting, if the job cannot be sent, it is saved in the Fax Retransmit User Box. Jobs in the Fax Retransmit User Box can be manually redialed. Detail You need to set [Incomplete TX Hold] setting in the Utility mode to [Yes] to resend.
Page 100 To send a fax Confirm the destinations displayed in Broadcast Destinations list and touch [Start] or press [Start] key. The job is resent. Note It is also possible to change the destination. After resending, the job is automatically deleted from the Fax Retransmit User Box.
Page 101: Reserving A Transmission
To send a fax 2.10 Reserving a transmission It is possible to reserve the next transmission while the machine is commu- nicating or printing. This function is called reserved transmission. Note [Off-Hook] cannot be used for reserved transmission. Touch [Next Fax/Scan Job]. –...
Page 102 To send a fax – Refer to “Loading the original” on page 2-7 for details on loading the original. Specify functions if required. – For details on Scan settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. –...
Page 103: Sending A Fax While Confirming The Status Of The Recipient's Machine (Manual Transmission)
To send a fax 2.11 Sending a fax while confirming the status of the recip- ient’s machine (Manual transmission). Use this operation when sending a fax while checking the status of the re- ceiving machine. This is called a manual transmission. Quick Memory TX cannot be used with manual transmission.
Page 104: Aborting Transmission
To send a fax 2.12 Aborting transmission Operations for aborting transmissions differ according to whether the job is being executed (including reserved jobs) or timer transmission has been re- served. Note Jobs to be transmitted that are stored in this machine are called reserved jobs.
Page 105: Canceling Timer Transmission Reserved Jobs
To send a fax Canceling timer transmission reserved jobs Transmission can be cancelled by deleting timer transmission reserved jobs. Touch [Job List]. Touch [Job Details]. Touch [Send]. Check that the [Current Jobs] is selected, and touch [Timer TX Job]. Select the job you wish to abort, and touch [Delete]. Touch [↓] or [↑], to display the next screen or previous screen.
Page 106: Checking Reserved Jobs To Be Transmitted
To send a fax 2.13 Checking reserved jobs to be transmitted The transmission reservation status stored in the memory can be checked using the job list displayed on the screen. Touch [Job List]. Touch [Job Details]. Touch the [Send]. Touch [Current Job]. –...
Page 107: Checking Transmission Results
To send a fax 2.14 Checking transmission results It is possible to check transmission results with the job list. The following items can be checked on the Job History list screen. Job History list (Send) The history of fax-transmitted and scan-transmitted jobs is displayed. Note The jobs that have been forwarded or relayed after having been received by fax are also listed in the Job History list of [Send].
Page 108: To Check The Transmission Result
To send a fax Items Description User Name The user name is displayed during user authentication and the account name is displayed during account management. In other cases, registra- tion sources such as COPY, PRINT, and FAX-RX etc. are displayed. Document Name The received and saved original name is displayed.
Page 109 To send a fax Touch [Job History]. – When a fax multi line has not been installed – When a fax multi line has been installed Check the transmission result. – Job History List (Send) C550 2-53...
Page 110 To send a fax – Job History List (Receive) When you have completed checking, touch [Close]. The machine returns to the Fax/Scan screen. C550 2-54...
Page 111: Memory Transmission And Quick Memory Transmission
To send a fax 2.15 Memory transmission and quick memory transmis- sion There are two ways of sending originals using this machine: quick memory transmission and memory transmission. Memory transmission In this method, a whole original is scanned in advance, stored in the memory, and then the fax is transmitted.
Page 112 To send a fax Touch [Quick Memory TX]. – Touch [Quick Memory TX] again if you wish to abort this setting. Touch [OK] and touch [Close] on the next screen. Quick memory transmission is set, and the machine returns to the Fax/ Scan screen.
Page 113: Attaching The Total Page Count To A Sent Fax (Total # Of
To send a fax 2.16 Attaching the total page count to a sent fax (Total # of Pages) Using the original page count function enables you to attach with page num- bering the total number of pages recorded at the transmission source to the total page numbering when sending a fax using quick memory transmission.
Page 114 To send a fax Touch [Quick Memory TX]. Touch [OK] and touch [Close] on the next screen. Quick memory transmission is set, and the machine returns to the Fax/ Scan screen. Touch [Original Settings]. Touch [Total # of Pages (Quick Memory TX)]. C550 2-58...
Page 115 To send a fax Enter the original count using the keypad and then touch [OK]. – Touch [No] to release the settings Touch [OK]. The original page count is set and the machine returns to the Fax/Scan screen. Specify other settings if required. –...
Page 116: Sending A Fax After Specifying A Time (Timer Tx)
To send a fax 2.17 Sending a fax after specifying a time (Timer TX) Timer TX is a function that specifies a time for transmission. It is economical to transmit at discounted calling times, such as late at night or early in the morning. Note Following functions cannot be used simultaneously.
Page 117 To send a fax Touch [Timer TX]. Enter the transmission start time using the keypad. – Enter the transmission start time with 2 digits in the 24-hour clock format. Example: Enter “21” and “07” when setting the transmission start time as 9.07 pm.
Page 118 To send a fax Specify other settings if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 119: Faxing Overseas (Overseas Tx)
To send a fax 2.18 Faxing overseas (Overseas TX) Overseas TX is a function that transmits the information with a slow trans- mission speed if the original is to be sent to areas where communication con- ditions are bad. The procedure for overseas transmission is explained here. Note Following functions cannot be used simultaneously.
Page 120 To send a fax Touch [Overseas TX]. – Touch [Overseas TX] again to release the settings. When fax multi line is not installed When fax multi line is installed Touch [OK] and then touch [Close] on the next screen. Overseas TX is set and the machine returns to the Fax/Scan screen. –...
Page 121 To send a fax – For details on Communication Settings, refer to “Communication Settings” on page 6-5. Dial the international telephone service code, followed by the recipi- ent’s country code, area code and recipient’s fax number. – International telephone service codes differ by telephone company. Enquire directly with telephone companies regaridng international telephone service codes.
Page 122: Fax Header Settings
To send a fax 2.19 Fax Header Settings Position set for Fax Header The original to be sent is recorded as follows at the recipient’s end. When the Header Position is set to [Inside Body Text]. From : MFP01 To:123456789 05/25/2006 13:22 #138 P.001/001 When the Header Position is set to [Outside Body Text].
Page 123 To send a fax When the Header Position is set to [OFF]. Detail The Header Position is set in [Header Information] in the Utility mode. Multiple transmission source names can also be registered. For Header Information, refer to “Registering transmission source name and fax number (Header Information)”...
Page 124: Print Receiver's Name Setting
To send a fax Print Receiver’s Name Setting It is possible to set whether receiver’s name is printed at the Fax Header or not. When [Print Receiver’s Name] is ON, the sender’s name and receiver’s name is printed. From : MFP01 To:123456789 05/25/2006 13:22 #138 P.001/001 When [Print Receiver’s Name] is OFF, the sender’s name and Sender Fax...
Page 125 To send a fax Detail For recipient printing settings, refer to “Specifying the method of setting the transmission source/reception information (Header/Footer Position)” on page 10-54. Note For North American model, the Print Receiver’s Name setting cannot be specified. C550 2-69...
Page 126: Faxing After Previewing
To send a fax 2.20 Faxing after previewing Previewing allows you to view an image of the scanned document in the touch panel before it is sent. Note Previewing is not available when performing the quick memory transmis- sion operation. Preview screen From the Preview screen, the scanned document can be rotated if the orien- tation is incorrect or settings specified before scanning can be changed.
Page 127: Zoom
To send a fax Part name Description [Change Setting] Settings for the scanned originals can be changed. For details, refer to “Change Setting” on page 2-73. Page Rotation Rotates the preview image by 180 degrees. For details, refer to “Page Rotation” on page 2-71. Zoom Enlarges or reduces the preview image.
Page 128: View Finishing
To send a fax Touch [Select page(s) to rotate] to display the list of scanned pages. Up to 8 scanned pages can be displayed, and touching [↑] or [↓] switches between the pages. Touch [Select Odd] to rotate the odd pages among the scanned pages. Touch [Select Even] to rotate the even pages among the scanned pages.
Page 129: Change Setting
To send a fax Change Setting Among the settings specified before scanning, the following settings can be changed. The new settings are applied to the originals scanned after the change of set- ting. Note The keys that appear in the Change Setting screen may be different, de- pending on the selected settings.
Page 130: Previewing
To send a fax Parameter Description Frame Erase Specify settings for the “Frame Erase” function. (p. 6-13) Previewing Press the [Fax/Scan] key to display the Fax/Scan mode screen. Position the document to be faxed. Specify the Scan Settings, Original Settings, Communication Settings. Specify the destination.
Page 131 To send a fax Press the [Start] key. Scanning of the document begins, and the Preview screen appears. Check the preview image. – To change the settings, touch [View Pages], and then continue with step 9. – To begin the transmission, continue with step 10. –...
Page 132: Reception
Reception...
Page 133: Reception Modes
Reception Reception Reception modes This machine has the following reception modes. Select the setting appro- priate for the telephone line in use. Auto reception (Fax only mode) Specify this mode when the telephone line is to be used only for faxing. Refer to “Auto reception (Fax only mode)”...
Page 134: Auto Reception (Fax Only Mode)
Reception Auto reception (Fax only mode) Specify this mode when the telephone line is to be used only for faxing. Fax- es are automatically received on detection of the set number of rings. During reception “Receiving” is displayed on the message display part of the screen.
Page 135: Manual Reception (Telephone Only Mode)
Reception Manual reception (Telephone only mode) This mode should be set when an external telephone is connected and many telephone calls are received. This mode operates when the [Receive Mode] is set to [Manual RX] in the [Line Parameter Setting] of the Utility mode. Refer to “Specifying transmission/ receiving mode (Line Parameter Settings)”...
Page 136: When Unable To Receive Fax
Reception When unable to receive fax An error message is displayed if a fax cannot be received. Refer to “Fax can- not be sent” on page 4-2, and then perform the indicated operation. The er- ror message display disappears after pressing [Stop] key. Detail If the external telephone bell keeps on ringing, [Receive Mode] may be set to [Manual RX] in the [Line Parameter Settings] of the Utility mode.
Page 137: Temporary Memory Reception
Reception Temporary memory reception Temporary memory reception If the received original cannot be printed because of a paper misfeed, etc., the received original is saved in the memory until it can be printed. This func- tion is known as temporary memory reception. When problems such as paper misfeeds, etc.
Page 138 Reception Select the job to be forwarded from the list and touch [Destination]. Specify the address. – Touch [Direct Input] to specify the destination to be directly en- tered. – Touch [Select from Address Book] to specify from a registered det- ination.
Page 139: Maintaining A Record During Reception
Reception Maintaining a record during reception When printing the received fax, the page size of the received original is com- pared with the size of the loaded paper, and the fax is printed by reducing the size at the specified reduction rate or by reducing the size so as to fit the loaded paper.
Page 140: Printing After Reducing The Size To Fit The Paper
Reception Printing after reducing the size to fit the paper When the received original is longer than regular size, an appropriate paper size is determined from the width and length of the received original and it is printed on paper of that size. When the most appropriate paper size is not loaded in the paper tray, the original is reduced and printed on a paper of the nearest size.
Page 141 Reception Width of the Reception in- received origi- formation re- Length of the received original cording position [OFF] or [Inside 0 - 150 151 - 305 306 - 390 391 or more Body Text] [Outside Body 0 - 141 142 - 296 297 - 381 382 or more Text]...
Page 142 Reception Step 2: Selecting the actual paper for printing Whether or not the appropriate paper size determined in Step 1 is loaded in the machine is confirmed. Appropriate paper size is loaded: Printing starts. Appropriate paper size is not loaded or [Auto Tray Switch ON/OFF] (Auto tray changeover function) of the corresponding paper tray is set to [Restrict]: Next, the appropriate paper is sequentially checked from the top.
Page 143 Reception When [Print Separate Fax Pages] is [OFF]: The printing paper is sequentially selected from the top row. Appropriate paper 5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w 11 × 17 w Paper order 5.5 ×...
Page 144 Reception When [Print Separate Fax Pages] is [ON]: The printing paper is sequentially selected from the top row. Appropriate paper 5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w 11 × 17 w Paper order 5.5 ×...
Page 145 Reception Detail If the actual paper for printing is smaller than the paper determined in Step 1, the fax is reduced and then printed. If the [Print Separate Fax Pages] is [OFF] and the orientation of the actual paper for printing and the orientation of the paper determined in Step 1 is different, it is automatically rotated 90º...
Page 146 Reception When printable paper is not loaded, a message is displayed instructing you to load paper. When [Print Paper Selection] is set to [Priority Size], A4, B4 or A3 is se- lected as the appropriate paper size. When such sizes do not exist, a nor- mal paper size is selected and printing conducted.
Page 147: Printing To Equal Size
Reception Printing to equal size When [Min. Reduction for RX Print] in the Utility mode is set to “Full Size”, faxes are printed on paper of the same size. If paper of the same size is not loaded, the fax is printed on larger-sized paper. Received original Original Printing to...
Page 148: Method Of Printing During Reception
Reception Method of printing during reception The relationship between the actual printing of the fax and the paper size of the received fax is as follows. Detail When [Duplex Print (RX)] is [ON], the fax can be printed on both sizes of the paper.
Page 149: Footer Setting
Reception Footer Setting When [Footer Position] is set to [Inside Body Text] or [Outside Body Text] in [Header/Footer Position] in the Utility mode, reception information (date, time, reception number, page number) is printed on the received original as the footer. Detail Refer to “Specifying the method of setting the transmission source/re- ception information (Header/Footer Position)”...
Page 150 Reception When the Footer Position is set to [OFF] C550 3-19...
Page 151: Troubleshooting
Troubleshooting...
Page 152: Fax Cannot Be Sent
Troubleshooting Troubleshooting Fax cannot be sent If the fax cannot be sent, refer to the following table, and then perform the indicated operations. If the fax still cannot be sent correctly, even after per- forming the described operations, contact your service representative. Detail If the fax cannot be sent, TX Result Report is output.
Page 153: Fax Cannot Be Received
Troubleshooting Fax cannot be received If the fax cannot be received, refer to the following table, and then perform the indicated operations. If the fax still cannot be received correctly, even af- ter performing the described operations, contact your service representative. Detail For error messages refer to “Error Messages”...
Page 154 Troubleshooting Symptoms Checkpoints Remedy Fax cannot be Is the PC-FAX RX Check the Box saved in PC-FAX RX functions. printed functions set? Is the TSI User Box Check the Box saved by TSI User Box Setting. Setting set? Is the forced Memory When the Memory RX function is set, print the re- RX function set? ceived original as follows.
Page 155: Error Messages
Troubleshooting Error Messages If there is a machine malfunction, the error screen appears with one of the following error messages. Refer to the following table, and then perform the indicated operations. If the correct transmission is still not possible even after performing the de- scribed operations, contact your service representative.
Page 156: If "Contact Your Service Rep." Is Displayed (Service Call)
Troubleshooting If “Contact your Service Rep.” is displayed (Service Call) When there is a problem that cannot be remedied by the customer, “Contact your Service Rep.” message is displayed on the screen. (Service Call Screen) Normally, the telephone and fax number of the service representative of the customer is displayed on the centre of the service call screen.
Page 157 Troubleshooting C550...
Page 158: Specifications
Specifications...
Page 159 Specifications Specifications Specifications The specifications for the main fax-related products are listed below. In order to incorporate improvements, these product specifications are subject to change without notice. Item Specifications Image memory capacity 31GB (31GB of 60GB hard disk is used for image memory capacity.) The hard disk is commonly used with copy, scan, printer and box operations.
Page 160: Useful Transmission Functions
Useful transmission functions...
Page 161: List Of Functions On The Settings Screen
Useful transmission functions Useful transmission functions List of functions on the Settings screen Following functions are displayed on the Scan Settings, Original Settings and Communication Settings screens. Scan Settings Detail For details on Basic settings, refer to “Specifying scanning settings” on page 2-12.
Page 162 Useful transmission functions Screen display Description Basic settings [Original Type], [Simplex/Duplex], [Resolution], [Density], [Separate Scan] are set. →page 2-12, page 2-8 [Quality Adjustment] [Background Remov- Adjusts the density of background color of the original. →page 6-7 Emphasizes the character edges. →page 6-10 [Sharpness] [Erase] [Frame Erase]...
Page 163: Original Settings
Useful transmission functions Original Settings Note Following buttons are disabled in Fax mode. [Original Direction] in Direction Settings. Screen display Description “Special Original” [Mixed Original] When an original of varying sizes is loaded, this function detects the original size in one opera- tion and sends them.
Page 164: Communication Settings
Useful transmission functions Communication Settings Note Following buttons are disabled in Fax mode. [E-Mail Settings] [URL Notification Setting] Screen display Description [Line Settings] [Overseas TX] Function that sends the information at a slow transmission speed if the original is to be sent to areas where communication facilities are bad.
Page 165 Useful transmission functions Screen display Description [Communication/Re- [Quick Memory TX] Function that scans and transmits one page at a time. →page 2-55 ception Method Set- tings] [Polling RX] Function that sends an original loaded in the sender’s fax machine or an original reserved for polling transmission, when a request is sent by the recipient.
Page 166: Sending A Fax After Adjusting The Density Of Background Color (Background Removal)
Useful transmission functions Sending a fax after adjusting the density of back- ground color (Background Removal) Background Removal Background Removal is a function that adjusts the background color density of the original. If original background is colored, the background of the trans- mission data becomes black when it is scanned.
Page 167 Useful transmission functions Touch [Background Removal]. Touch [Dark] button to darken the background color of original, and [Light] button to lighten the background. – If [Auto] is selected, the original scanning speed falls as the re- served operation for background adjustment is carried out for each page of the original.
Page 168 Useful transmission functions Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 169: Sending The Fax After Emphasizing The Character Edges (Sharpness)
Useful transmission functions Sending the fax after emphasizing the character edg- es (Sharpness) Sharpness Sharpness is the function that adjusts the intensity of the edges. When the text in the original is blurred, the clarity of the text can be increased by ad- justing the sharpness with “+”.
Page 170 Useful transmission functions Touch [Sharpness]. To increase the clarity of the edges, touch [ ] on + side, and to smoothen the text, touch [ ] on - side. Touch [OK]. Returns to Quality Adjustment screen. Touch [OK]. Returns to Scan Settings screen. Touch [OK].
Page 171 Useful transmission functions Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 172: Sending The Fax After Removing The Black Shadow (Frame Erase)
Useful transmission functions Sending the fax after removing the black shadow (Frame Erase) Frame Erase When original is scanned while the ADF is open, there may be a black shad- ow around the original at the time of scanning the booklet original and the original may be faxed with the black shadow.
Page 173: Sending A Fax After Setting The Frame Erase
Useful transmission functions Sending a fax after setting the Frame Erase Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch the buttons in order of [Scan Settings], [Erase]. Touch [Frame Erase].
Page 174 Useful transmission functions – For European models (Metric) For setting the Frame Erase values in European models (Metric), press the keypad or [-] and [+]. “Input Error” is displayed when a nu- merical value outside the range is input. When “Input Error” is dis- played or when there is any mistake while entering the deletion width, press [C] (clear) key and enter the value again.
Page 175 Useful transmission functions Touch [Close]. Returns to Scan Settings screen. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. –...
Page 176: Sending Double Page Originals Page By Page From Right To Left (Book Copy)
Useful transmission functions Sending double page originals page by page from right to left (Book Copy) Book Copy When the book or catalog etc. is sent by fax, the original is divided into right and left pages and is sent page by page. There are following types of book copy.
Page 177: Sending The Fax After Specifying Book Copy
Useful transmission functions Sending the fax after specifying book copy Press [Fax/Scan] key to display the Fax/Scan screen. Load from the first page on the original glass. – For details on loading originals, refer to “Loading the original” on page 2-7. –...
Page 178 Useful transmission functions Select the desired end settings and then touch [OK]. – Touch [No] to cancel book-copy function. – If [Separation], [Front Cover] or [Front + Back Cover] is selected, [Binding Position] is displayed. Select to match the binding orienta- tion of the original and then touch [OK].
Page 179 Useful transmission functions For North American models (Inch) For setting the Fold erase values in North American models (Inch) with fraction display, touch [ ], change the numerator and de- nominator and the touch [-] or [+]. In case of setting the Center Erase values for numeric display in North American models (Inch), press keypad or [-] and [+].
Page 180 Useful transmission functions Specify the destination. – Advances to Procedure 11 when specify [Book Spread] or [Separa- tion] are specified. – Advances to Procedure 12 when specify [Front Cover] or [Front + Back Covers] are specified. – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)”...
Page 181 Useful transmission functions – When [Front + Back Covers] is selected, Back cover is scanned af- ter the Front cover and finally the double page text original is scanned page by page. SURVEYOR’S REPORT SURVEYOR’S REPORT Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed.
Page 182: Sending A Fax After Specifying The Scan Size Of The Original (Scan Size)
Useful transmission functions Sending a fax after specifying the scan size of the original (Scan Size) Scan Size Scan Size is a function to send the fax after specifying the scan size of the original. When the paper width on the recipient’s side is smaller than the paper size of the original that is sent, the original is reduced and then printed.
Page 183: Sending The Fax After Specifying The Scan Size
Useful transmission functions Sending the fax after specifying the scan size Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch buttons in order of [Scan Settings], [Application]. Touch [Scan Size].
Page 184 Useful transmission functions – For European models (Metric) For North American models (Inch) Touch [OK]. Returns to Application screen. Touch [Close]. Returns to Scan Settings screen. Touch [OK]. Returns to Fax/Scan screen. C550 6-25...
Page 185 Useful transmission functions Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 186: Copying The Original At The Same Time As Sending The Fax (Send & Print)
Useful transmission functions Copying the original at the same time as sending the Fax (Send & Print) Send & Print It is a function to copy at the same time as Fax transmission. Number of cop- ies can be increased and 2-Sided printing and staple margins can be set. Note In order to use the staple function, the optional finisher must be installed.
Page 187 Useful transmission functions – Enter the desired number of copies with the keypad to specify the number of copies. – When [C] (clear) key is pressed, the number of copies return to 1. – Touch [1-Sided] or [2-Sided] to specify Simplex/Duplex printing. –...
Page 188 Useful transmission functions Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed. For details on redial, refer to “When un- able to send fax” on page 2-41. –...
Page 189: Confirming That The Original Is Scanned (Tx Stamp)
Useful transmission functions Confirming that the original is scanned (TX Stamp) TX Stamp When the fax is to be sent using ADF, whether each page of the original has been scanned or not can be confirmed by adding the completion stamp to the scanned original.
Page 190: Sending The Fax After Specifying Tx Stamp Settings
Useful transmission functions Sending the fax after specifying TX Stamp settings Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch buttons in order of [Scan Settings], [Application]. Touch [TX Stamp].
Page 191 Useful transmission functions Specify the destination. – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)” on page 2-30. Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed.
Page 192: Sending An Original Of Varying Sizes By A Single Operation (Mixed Original)
Useful transmission functions Sending an original of varying sizes by a single oper- ation (Mixed Original) Mixed Original Mixed Original is a function that detects each original size when an original with varying sizes is loaded. Transmitted and reproduced in the same sizes as the original pages at the destination You set original pages of...
Page 193 Useful transmission functions Arrange the sending side of the original upwards as shown in the figure. Arrange the sending side of the original upwards and load it in the pa- per feed tray. Slide the lateral guides against the edges of the original. –...
Page 194 Useful transmission functions – Touch [Mixed Original] again to cancel the settings. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. –...
Page 195: Sending An Original With Folds (Z-Folded Original)
Useful transmission functions 6.10 Sending an original with folds (Z-Folded Original) Z-Folded Original Function to fax originals with original sizes that cannot be correctly detected due to fold lines. Note Use ADF. Z-Folded Original cannot be faxed using original glass. Originals from the second original onwards are transmitted with the size same as that of first original.
Page 196: Sending The Fax After Specifying Z-Folded Original Setting
Useful transmission functions Sending the fax after specifying Z-Folded Original setting Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch [Original Settings]. Touch [Z-Folded Original]. –...
Page 197 Useful transmission functions Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed. For details on redial, refer to “When un- able to send fax” on page 2-41. –...
Page 198: Sending A Long Original (Long Original)
Useful transmission functions 6.11 Sending a long original (Long Original) Long Original Function that sends pages having a length of more than 432mm (17 inch). Original of a length of up to 1000mm (39-1/4 inch) can be sent by specifying Long Original setting.
Page 199: Sending The Fax After Specifying Long Original Setting
Useful transmission functions Sending the fax after specifying Long Original setting Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch [Original Settings]. Touch [Long Original]. –...
Page 200 Useful transmission functions Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed. For details on redial, refer to “When un- able to send fax” on page 2-41. –...
Page 201: Specifying The Binding Position (Binding Position)
Useful transmission functions 6.12 Specifying the binding position (Binding Position) Binding Position Function to specify the binding position settings when a double sided origi- nal is to be sent using ADF. There are top and left binding position for a dou- ble-sided original and position of the back of the original is different.
Page 202 Useful transmission functions Touch [Binding Position]. Touch [Top], [Left] or [Auto] to select the margins of a double-sided original. Touch [OK]. Returns to Original Settings screen. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions”...
Page 203 Useful transmission functions Specify the destination. – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)” on page 2-30. Touch [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed.
Page 204: Faxing By Reducing The Effect Of Dust From The Left Partition Glass (Despeckle)
Useful transmission functions 6.13 Faxing by reducing the effect of dust from the left par- tition glass (Despeckle) About the Despeckle Function that reduces the effect that the dust from the left partition glass has on the scan data when scanning an original from the ADF. Detail The scan speed is slowed.
Page 205 Useful transmission functions Set other functions if required. – For details on scan settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. – For details on original settings, refer to “Original Settings” on page 6-4.
Page 206: Sending A Fax After Cancelling Ecm Mode (Ecm Off)
Useful transmission functions 6.14 Sending a fax after cancelling ECM mode (ECM OFF) ECM OFF ECM OFF is a function to send a fax after cancelling the ECM mode and shortening the communication time. ECM mode is provided for communication of error resending method decid- ed by ITU-T (International Telecommunication Union).
Page 207: Sending The Fax After Specifying Ecm Off
Useful transmission functions Sending the fax after specifying ECM OFF Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch [Communication Settings]. Touch [Line Settings]. Touch [ECM OFF].
Page 208 Useful transmission functions – Touch [ECM OFF] again to cancel the settings. When fax multi line is not installed When fax multi line is installed Touch [OK]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen. Set other functions if required. –...
Page 209 Useful transmission functions – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)” on page 2-30. Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed.
Page 210: Sending A Fax After Cancelling Super G3 Mode (V. 34 Off)
Useful transmission functions 6.15 Sending a fax after cancelling Super G3 mode (V. 34 OFF) V. 34 OFF V. 34 is communication method used during Super G3 fax communication. When the recipient’s machine or this machine is connected through a private switchboard, communication with Super G3 mode may not be possible de- pending on the setup of the telephone line.
Page 211 Useful transmission functions Touch [V. 34 OFF]. – Touch [V. 34 OFF] once again to cancel the settings. When fax multi line is not installed When fax multi line is installed Touch [OK]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen.
Page 212 Useful transmission functions Specify the destination. – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)” on page 2-30. Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed.
Page 213: Sending An Original In Public/Personal/Group Box By Fax
Useful transmission functions 6.16 Sending an original in Public/Personal/Group box by An original saved in Public/Personal/Group box can be sent by fax. Bind and send multiple originals saved in the box when they are to be sent by fax as a single job. Detail When an Personal box is logged in with user authentication, Group box can be used by logging in with account authentication.
Page 214 Useful transmission functions Select [Public], [Personal], [Group] tab, then select the box with the job with the original that is to be used and then touch [OK]. – When a password is set to browse the box, enter the password and then touch [OK].
Page 215 Useful transmission functions Touch [Execute]. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed. For details on redial, refer to “When un- able to send fax” on page 2-41. – To stop the transmission, refer to “Aborting transmission”...
Page 216: Check The Recipient's Machine And Send The Fax (Check Dest. & Send)
Useful transmission functions 6.17 Check the recipient’s machine and send the fax (Check Dest. & Send) Check Dest. & Send Compares the specified fax number and recipient’s fax number information (CSI) and faxes only if they match. If they do not match there is a communi- cation error and misdirected transmission is prevented.
Page 217 Useful transmission functions Touch [Yes] of “Check Dest. & Send”. When fax multi line is not installed When fax multi line is installed Touch [OK]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen. Set other functions if required. –...
Page 218 Useful transmission functions – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)” on page 2-30. Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed.
Page 219: Sending The Fax After Reconfirming The Destination (Destination Check Display Function)
Useful transmission functions 6.18 Sending the fax after reconfirming the destination (Destination Check Display Function) Destination Check Display Function After pressing [Start] key on completion of destination specification, the des- tination list screen is displayed with the number of destinations. As the fax is sent after reconfirming the destination, misdirected transmission due to the mistake in the destination can be prevented.
Page 220 Useful transmission functions Press [Start] key. Destination settings screen is displayed. Confirm that the specified destination is correct and touch [Send] or press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed.
Page 221: Sending The Fax After Specifying The Telephone Line (Select Line Settings)
Useful transmission functions 6.19 Sending the fax after specifying the telephone line (Select Line settings) Select Line settings When the fax multi line is installed, transmission is possible after specifying [Line 1] or [Line 2]. Note Fax multi line must be installed. Line cannot be specified when “Line 2 Settings”...
Page 222 Useful transmission functions Select the telephone line that is to be used from “Select Line”. – If [Unset] is selected, an available line, either Line 1 or Line 2, is used for transmission. If both lines are available, Line 1 takes prec- edence and is used.
Page 223 Useful transmission functions Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed. For details on redial, refer to “When un- able to send fax” on page 2-41. –...
Page 224: Sending The Fax With The Password (Password Tx)
Useful transmission functions 6.20 Sending the fax with the password (Password TX) Password TX Password TX is a function for sending the fax with a password. If the recipi- ent’s fax machine is set for closed network receptions, the sender must send a password that is same as the recipient’s closed network reception pass- word.
Page 225 Useful transmission functions Enter the password (Maximum 20 digits) with the keypad. – Numbers 0-9 and # and * can be entered for the password. – If an incorrect number has been entered, touch [Delete] and then correct the number. –...
Page 226 Useful transmission functions Press [Start] key. – If the fax cannot be sent because the recipient’s line is busy, the re- cipients number is redialed. For details on redial, refer to “When un- able to send fax” on page 2-41. –...
Page 227: Confidential Transmission (F-Code Tx)
Useful transmission functions 6.21 Confidential transmission (F-Code TX) Confidential transmission A confidential transmission is a function to send an original to specific per- sons using a confidential box. Sending an original to a confidential box on the recipient’s fax machine is called a confidential transmission and receiving an original in this machine’s confidential box is called confidential reception.
Page 228 Useful transmission functions Confidential transmission Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch [Communication Settings]. Touch [Communication Method Settings]. Touch [F-Code TX]. Touch [SUB Address] and enter the confidential box number of the re- cipient’s fax machine with the keypad.
Page 229 Useful transmission functions – Touch [No] to cancel the settings. Touch [OK]. Returns to the Communication Method Settings screen. Touch [OK]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions”...
Page 230: Sending The Fax After Specifying The Relay Destination (F-Code Tx)
Useful transmission functions 6.22 Sending the fax after specifying the relay destination (F-Code TX) Relay destination specification The relay request is a function to send the original once to the relay distribu- tion station and from there to the transmission destination. When there are frequent broadcasts to distant recipient destinations, the entire communica- tion cost can be cut down by grouping the relay distribution station and the relay distribution destination according to area.
Page 231: Setting The Relay Destination Specifications
Useful transmission functions Detail This machine can be used as Intermediate relay station by setting the re- lay box. In order to use this machine as a Intermediate relay station, the [Relay RX] of the Utility mode must be set to [ON] and the relay box must be registered.
Page 232 Useful transmission functions Enter the relay box number of the relay station in the [SUB Address] with the keypad. – Up to 20 digits can be entered in the [SUB Address] and [Pass- word]. – Relay password is mandatory. Numbers 0-9 and # and * can be en- tered in the password.
Page 233 Useful transmission functions Specify the destination of Intermediate relay station. – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)” on page 2-30. Press [Start] key. –...
Page 234: Specifying The Way Of Adding The Transmission Source Information (Fax Header Settings)
Useful transmission functions 6.23 Specifying the way of adding the transmission source information (Fax Header Settings) Fax Header Settings Fax header (transmission source information) can be added for each job at the time of fax transmission. The contents added to original as fax header are registered in [Header Infor- mation] of the Utility mode.
Page 235: Specifying The Fax Header Settings
Useful transmission functions Specifying the Fax Header Settings Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch [Communication Settings]. Touch [Fax Header Settings]. Specify whether to add the fax header.
Page 236 Useful transmission functions Select the desired sender name from the list to change the sender name. Touch [OK]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions”...
Page 237: Useful Reception Functions
Useful reception functions...
Page 238: Using A Confidentially Received Original
Useful reception functions Useful reception functions Using a confidentially received original Confidential reception Confidential communication is a function to transmit and receive originals between specific persons using a confidential box. Sending an original to a confidential box on the recipient’s fax machine is called a confidential trans- mission and receiving an original in this machine’s confidential box is called confidential reception.
Page 239: Printing Confidentially Received Originals
Useful reception functions Printing confidentially received originals Confidential RX Report is printed automatically when there is a confidential reception. Follow the procedure given below to print the originals registered in confidential box. Press [User Box] key to display Box screen. Touch [Use Document].
Page 240 Useful reception functions Touch [Yes] on the displayed confirmation screen and then touch [OK]. – To stop the deletion, touch [No] and then touch [OK]. Specified originals in the confidential box are deleted. C550...
Page 241: Handling Originals Received By Memory
Useful reception functions Handling originals received by memory The received original is stored in memory and can be printed if required. This function is called as the Memory RX. Details of the procedure for printing and deleting the received originals when Memory RX is set are given below. Detail For details on Memory RX Settings, refer to “Specifying memory recep- tion settings (Memory RX Settings)”...
Page 242: Deleting Received Originals
Useful reception functions Deleting received originals Follow the procedure given below to delete received originals stored in mem- ory. Touch [File Document]. Touch [System User Box]. Touch [Memory RX User Box] and then touch [OK]. Enter the password and touch [OK]. –...
Page 243: Printing At The Time Of Reception
Useful reception functions Printing at the time of reception When [Duplex Print (RX)] is set to [ON] When [Duplex Print (RX)] in Utility mode is set to [ON] the fax is printed on both sides of the paper. 00 /09/ 0 09:38 #00 P.001 P.00 09:38 /09/...
Page 244: Polling
Polling...
Page 245: Sending A Fax When Requested By The Recipient (Polling Transmission)
Polling Polling Sending a fax when requested by the recipient (Polling transmission) Polling transmission is a function that sends originals previously stored in the machine’s memory when requested by the recipient. The original specified for polling transmission is stored in the Polling TX User Box of the System User Box and is sent when a polling request is received from the recipient.
Page 246 Polling Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-7. Touch [Communication Settings]. Touch [Communication Method Settings]. Touch [Polling TX]. Touch [Normal]. – Touch [No] to cancel the settings. C550...
Page 247 Polling Touch [OK]. Returns to the Communication Method Settings screen. Touch [OK]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. –...
Page 248: Printing Originals In The Polling Tx User Box
Polling Printing originals in the Polling TX User Box Originals in the Polling TX User Box can be printed. Press [User Box] key to display Box screen. Touch [Use Document]. Touch [System User Box]. Touch [Polling TX User Box] and then touch [OK]. Touch [Start] or press [Start] key.
Page 249: Deleting Originals In The Polling Tx User Box
Polling Deleting originals in the Polling TX User Box Following the procedure given below to delete originals registered in Polling TX User Box. Press [User Box] key to display Box screen. Touch [File Document]. Touch [System User Box]. Touch [Polling TX User Box] and then touch [OK]. Touch [Delete].
Page 250: Receiving A Sender's Original When Requested By This Machine (Polling Reception)
Polling Receiving a sender’s original when requested by this machine (Polling reception) Polling reception Polling reception is a function that sends an original loaded on the sender’s fax machine or an original reserved for polling transmission when requested by the recipient. This function is useful when the telephone bill is to be in- curred by the recipient.
Page 251 Polling Polling reception The polling reception includes a normal polling reception mode and a bulletin board polling reception mode for polling originals registered in the bulletin board of the recipient’s fax machine. Normal polling reception is explained below. Detail For details on polling reception using bulletin board, refer to “Polling re- ception of bulletin board original”...
Page 252 Polling Touch [Normal]. – Touch [No] to cancel the settings. Touch [OK]. Returns to the Communication Method Settings screen. Touch [OK]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen. Specify the destination. – For details on destination, refer to “Specifying only one destination” on page 2-17 and “Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)”...
Page 253: Polling After Specifying The Original (Bulletin Board)
Polling Polling after specifying the original (Bulletin board) In this machine, the original that is to be browsed can be posted and original that is to be polling transmitted can be stored by registering the bulletin board. The procedures to register originals on a bulletin board and to receive originals registered on the bulletin board of the sender’s machine by polling are explained below.
Page 254 Polling Touch [Communication Method Settings]. Touch [Polling TX]. Touch [Bulletin], and enter the box number of the Bulletin Board User Box on which the original is to be registered with the keypad. – Enter a 9 digit number from1 - 999999999 for the box number. En- ter “5”, if the box number is “000000005”.
Page 255 Polling Touch [Close]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying scanning condi- tions” on page 2-12 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 256: Printing A Bulletin Board Original
Polling Printing a bulletin board original A bulletin board original can be printed. Press [User Box] key to display Box screen. Touch [Use Document]. Touch [System User Box]. Touch [Bulletin Board User Box] and then touch [OK]. Select the box with the document that is to be printed and touch [OK]. C550 8-13...
Page 257: Deleting A Bulletin Board Original
Polling Touch [Start] or press [Start] key. The bulletin board original is printed. Deleting a bulletin board original Follow the procedure given below to delete originals registered in Bulletin Board User Box. Press [User Box] key to display Box screen. Touch [File Document].
Page 258 Polling Select the box with the original that is to be deleted and touch [OK]. Touch [Delete]. – Touch [Close] to discontinue the operation. Touch [Yes] on the displayed confirmation screen and then touch [OK]. – To stop the deletion, Touch [No] and then touch [OK]. Specified original in the bulletin board box is deleted.
Page 259: Polling Reception Of Bulletin Board Original
Polling Polling reception of bulletin board original The original registered on the bulletin board of sender’s machine can be re- ceived by polling. Follow the procedure given below to receive a polling re- ception. Note Bulletin board polling reception cannot be used simultaneously with the following functions.
Page 260 Polling Touch [Bulletin] and enter the bulletin board number with the keypad. – A maximum of 20 digits can be entered in the [Bulletin]. – If an incorrect number has been entered, touch [Delete] and then correct the number. – Press [C] (clear) key to clear all the entered numbers.
Page 261: Registering/Specifying Settings
Registering/Specifying Settings...
Page 262: Displaying The Fax Registration Screen
Registering/Specifying Settings Registering/Specifying Settings Displaying the fax registration screen Displaying Create One-Touch Destination screen Follow the procedure given below to display the Create One-Touch Destina- tion screen. Detail Fax can be registered in PageScope Web Connection. PageScope Web Connection is a device management utility provided by the HTTP server that is embedded in the device.
Page 263 Registering/Specifying Settings – [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Re- strict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. Touch [Create One-Touch Destination]. Create One-Touch Destination screen is displayed.
Page 264: Registering The Address Book
Registering/Specifying Settings Registering the Address Book E-mail addresses, fax numbers of the destinations to which fax is sent fre- quently and registered boxes can be registered in Address Book. The regis- tered Address Book can be used from [From Address Book] tab of Fax/Scan screen.
Page 265: Registering The Fax Number In Address Book
Registering/Specifying Settings Registering the fax number in Address Book Follow the procedure given below to register Fax numbers in the Address Book. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 9-2.
Page 266 Registering/Specifying Settings Touch [New]. Touch [Name], enter the destination name and then touch [OK]. – Name of up to 24 characters can be registered. – For details on character input operations, refer to “Entering text” on page 12-3. – To change the registration number, touch [No.], and then use the keypad to type in a number.
Page 267 Registering/Specifying Settings Touch [Fax Number], enter the fax number of the destination on the keypad. – Numbers of up to 38 digits can be entered. – If there is a wrong entry, delete 1 character at a time by touching [Delete] or delete all by pressing [C] (clear) key and correct the en- try.
Page 268 Registering/Specifying Settings Touch [Icon], select the desired icon, and then touch [OK]. – The icons are used in the Image Panel function. Image Panel func- tion can be operated when the optional i-Option LK-101 or i-Option LK-103 is installed. Touch [OK]. –...
Page 269: Registering Fax Numbers In Address Book From Destination Settings Screen
Registering/Specifying Settings Registering fax numbers in Address Book from Destination Settings screen Destinations specified by direct input or destinations specified from direct in- put sending log can be registered in Address Book. Specify the destination by direct input or from the job history. –...
Page 270 Registering/Specifying Settings Select the destination to be registered from the list on the Destination Settings screen and the touch [Store Address]. Enter the name of destination and touch [OK]. – Name of up to 24 characters can be registered. – For details on text input operations, refer to “Entering text”...
Page 271 Registering/Specifying Settings – Normally, search character is set automatically from the first char- acter of registered name. Check the registration contents and touch [Yes] and then touch [OK]. – The registration name can be changed on touching [Name]. Index screen is also displayed after the changes. –...
Page 272: Changing The Address Book
Registering/Specifying Settings Changing the Address Book Follow the procedure given below to change the Address Book. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 9-2.
Page 273: Deleting Address Book Destinations
Registering/Specifying Settings Select the item to be changed, change the contents on displayed screen and then touch [OK]. – For details on respective setup items, refer to “Registering the fax number in Address Book” on page 9-5. – The registration number cannot be changed from the Edit screen. Check the changed contents and then touch [OK].
Page 274 Registering/Specifying Settings Touch [Fax]. Select the destination to be deleted and touch [Delete]. Touch [Yes] on the displayed confirmation message screen and then touch [OK]. – Touch [No] to stop the deletion, and then touch [OK]. Touch [Close]. – Return to procedure 4 to continue the deletion. Touch [Close] until it returns to Fax/Scan screen.
Page 275: Registering Group Destinations
Registering/Specifying Settings Registering Group destinations Multiple destinations can be grouped and registered in Group destinations. Group destinations are useful when same contents are to be used in broad- cast transmission or at the time of broadcast polling reception. Up to 100 Group destinations (01 - 99, 00) can be registered including the groups used in scanner functions.
Page 276: Registering Group Destinations
Registering/Specifying Settings Registering Group destinations Follow the procedure given below to register Group destinations. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 9-2. Touch [Group].
Page 277 Registering/Specifying Settings Touch [Name], enter the name of Group destination and touch [OK]. – Name of up to 24 characters can be registered. – For details on text input operation, refer to “Entering text” on page 12-3. Touch [Select Group]. –...
Page 278 Registering/Specifying Settings – The icons are used in the Image Panel function. Image Panel func- tion can be operated when the optional i-Option LK-101 or i-Option LK-103 is installed. Touch [OK]. – Touch [Cancel] to discontinue the registration. Touch [Close]. –...
Page 279: Changing Group Destinations
Registering/Specifying Settings Changing Group destinations Follow the procedure given below to change the Group destination. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 9-2. Touch [Group].
Page 280: Deleting Registered Group Destinations
Registering/Specifying Settings Deleting registered Group destinations Follow the procedure given below to delete Group destinations. 0 When a Group destination is deleted, it is also deleted from Program des- tination in which the deleted group destination is being used. Display Create One-Touch Destination screen. –...
Page 281: Registering Program Destinations
Registering/Specifying Settings Registering Program destinations Scan Settings, Original Settings, Communication Settings can be combined with frequent transmission destinations and registered in program destina- tions. If these are registered in program destinations, the functions such as Scan Settings, Original Settings, Communication Settings and registered destinations can be called, specified and transmitted by just touching the program button.
Page 282 Registering/Specifying Settings – For details on Original Settings, refer to “Original Settings” on page 6-4. – For details on Communication Settings, refer to “Communication Settings” on page 6-5. Press [Mode Memory] key. Touch [Page List]. – Program registration can be grouped according to pages. Touch [Page List] to specify program destination display in unit of pages.
Page 283 Registering/Specifying Settings Touch an unregistered button and then touch [Register Program]. Touch [↓] or [↑] to go to next or previous program on the page. – Touch [Name], enter Program destination name and touch [OK]. – Name of up to 24 characters can be registered. –...
Page 284 Registering/Specifying Settings Touch [Fax]. Select the destination to be registered in the program destination and touch [OK]. – Multiple destinations cannot be selected. When multiple destina- tions are to be specified, register them as Group destinations. For details on registration method of Group destination, refer to “Reg- istering Group destinations”...
Page 285 Registering/Specifying Settings Enter Fax number of the recipient on the keypad and touch [OK]. – [Tone]: If pulse dialing is being used, touch this button to send a push-button tone. Use Tone when fax information service is being used. Tone is displayed as “T” on the screen. –...
Page 286: Deleting Program Destinations
Registering/Specifying Settings Deleting program destinations Follow the procedure given below to delete program destinations. Press [Fax/Scan] key to display Fax/Scan screen. Press [Mode Memory] key. Touch [Page List]. – Touch [Page List] to specify program destination display in unit of pages.
Page 287 Registering/Specifying Settings Select the button of the Program to be deleted and touch [Delete]. Touch [↓] or [↑] to go to next or previous program destination on – the page. – Select program destination and touch [Check Program Settings] to confirm the program destination settings.
Page 288: Changing The Destination Level (Apply Levels/Groups To Destinations)
Registering/Specifying Settings Changing the destination level (Apply Levels/Groups to Destinations) Apply Levels/Groups to Destinations This function is used for information security to specify specific destination information so that only a specific person can access. It can be used in con- junction with user authentication and information on the destination level that matches the specified user level can be accessed.
Page 289: Changing Destination Levels
Registering/Specifying Settings Changing destination levels Press [Utility/Counter] key to display the Utility mode screen. Touch [One-Touch/User Box Registration]. – In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registra- tion], enter [1] on the keypad.
Page 290 Registering/Specifying Settings Touch the destination button whose level is to be changed. Select the destination whose level is to be changed from the list and touch [Apply Level]. – Touch the search button of the search character on the Address Book screen to display the registered destination.
Page 291 Registering/Specifying Settings Change the level and touch [OK]. – Touch [Cancel] to discontinue the change. Destination level is changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-31...
Page 292: Confidential Box Settings
Registering/Specifying Settings Confidential box settings The confidential communication that uses F-code can be used in this ma- chine. It is necessary to register the confidential box for confidential reception. A maximum of 20 confidential boxes can be registered. Note Give the box number and communication password set in the confiden- tial box to the sender.
Page 293 Registering/Specifying Settings – [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Re- strict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. Touch [Create User Box]. Touch [Public/Personal User Box].
Page 294 Registering/Specifying Settings Touch [New]. Specify the [User Box No.], [User Box Name], and [Password]. – For details on [Index] and “Type”, refer to the User’s Guide [Box Operations]. – To change the user box number, touch [User Box No.], and then use the keypad to type in a number.
Page 295 Registering/Specifying Settings Set “Auto Document Delete Time”. Touch [Confidential RX]. Touch [Yes], enter the communication password (within 8 digits from 0-9, * and #) with the keypad and touch [OK]. – Confidential reception is possible even if the communication pass- word is not set.
Page 296 Registering/Specifying Settings To confirm, enter the communication password again and touch [OK]. Touch [OK]. – Touch [Cancel] to discontinue the registration. The box is registered. Touch [Close]. – Returns to procedure 5 when the registration is to be continued. Touch [Close] until it returns to Fax/Scan screen. C550 9-36...
Page 297: Working Of Confidential Communication
Registering/Specifying Settings Working of confidential communication In confidential communication, each fax machine operates with the following role. Confidential transmission side Fax is sent after specifying the confidential box Communication password and confidential box number are specified and the fax is sent. Confidential reception side Open confidential box and confirm the details Received original is stored in a specified confidential box in the memory.
Page 298: Specifying Bulletin Board Settings
Registering/Specifying Settings Specifying bulletin board settings Bulletin board polling transmission/reception that uses F-code, can be used in this machine. The Bulletin Board User Box should be set to use bulletin board. Maximum 10 Bulletin Board User Boxes can be registered. Note Notify the set details to the recipient of the bulletin board box.
Page 299 Registering/Specifying Settings – [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Re- strict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. Touch [Create User Box]. Touch [Bulletin Board User Box].
Page 300 Registering/Specifying Settings Touch [New]. Specify [User Box No.], [User Box Name], [Password], and then touch [Forward]. – Name of up to 20 characters can be registered. – Password of up to 8 alphanumeric characters can be registered. – For details on the box types, refer to the User’s Guide [Box Opera- tions].
Page 301: Structure Of Bulletin Board Polling Transmission And Reception
Registering/Specifying Settings Set “Auto Document Delete Time”. Touch [OK]. – Touch [Cancel] to discontinue the registration. The box is registered. Touch [Close]. – Returns to procedure 5 when the registration is to be continued. Touch [Close] until it returns to Fax/Scan screen. Structure of Bulletin board polling transmission and reception In bulletin board polling transmission and reception, each fax machine oper- ates with the following role.
Page 302: Specifying Relay Box Settings
Registering/Specifying Settings Specifying Relay box settings Relay broadcast function that uses F-code can be used in this machine. The [Relay RX] of the Utility mode should be set to [ON] and the Relay User Box should be registered for using this machine as intermediate relay station. Maximum 5 Relay User Box can be registered.
Page 303 Registering/Specifying Settings Touch [Create User Box]. Touch [Relay User Box]. C550 9-43...
Page 304 Registering/Specifying Settings Touch [New]. – For details on Relay RX settings, refer to “Specifying the ON/OFF settings of the function (Function ON/OFF Setting)” on page 10-64. – For details on operation for sending a fax by specifying relay desti- nation, refer to “Sending the fax after specifying the relay destina- tion (F-Code TX)”...
Page 305: Working Of Relay Distribution
Registering/Specifying Settings Touch [OK]. The box is registered. Touch [Close]. – Returns to procedure 5 when the registration is to be continued. Touch [Close] until it returns to Fax/Scan screen. Working of relay distribution In relay distribution, each fax machine operates with the following roles. Originating station Making a relay request Set the relay box number, relay password and send a fax to intermediate relay station.
Page 306: Setting Memory Rx User Box
Registering/Specifying Settings Setting Memory RX User Box The received original is saved in Memory RX Box, when [Memory RX Setting] are valid in Utility mode. Detail For details on method of printing original received in Memory RX function, refer to “Handling originals received by memory” on page 7-5. C550 9-46...
Page 307: Utility Mode
Utility mode...
Page 308: Utility Mode Operation
Utility mode Utility mode 10.1 Utility mode operation Settings related to the control of this machine are provided in the Utility mode. It is recommended that an administrator should be appointed in ad- vance to manage this machine in order to avoid confusion. The method for displaying and exiting [User Settings] and [Administrator Set- tings] screens from the Utility mode is explained below.
Page 309: Displaying User Settings Screen
Utility mode Displaying User Settings screen Press [Utility/Counter] key to display the Utility mode screen. Touch [User settings]. Terminating User Settings screen Touch [Close] until it returns to Fax/Scan screen. C550 10-3...
Page 310: Displaying Administrator Settings Screen
Utility mode Displaying Administrator Settings screen Press [Utility/Counter] key to display the Utility mode screen. Touch [Administrator Settings]. Enter the administrator password and then touch [OK]. – Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. C550 10-4...
Page 311: Terminating Administrator Settings Screen
Utility mode Terminating Administrator Settings screen Touch [Close] until it returns to Fax/Scan screen. C550 10-5...
Page 312: Utility Mode List
Utility mode 10.2 Utility mode list Following settings are provided in the utility operations related to Fax. * is a default value at the time of procurement. User Settings > Custom Display Settings > Scan/Fax Settings Initial Fax/Scan screen settings are specified. (page 10-19) Item Description Values that can be set...
Page 313: User Settings > Custom Display Settings > Fax Active Screen Operation
Utility mode User Settings > Custom Display Settings > FAX Active Screen operation Set whether or not to display messages on the screen during sending and receiving. (page 10-22) Item Description Values that can be set TX Display Set whether or not to display the Yes/No* message “Sending”...
Page 314: Administrator Settings > System Settings > Power Save Settings
Utility mode Administrator Settings > System Settings > Power Save Settings Set the power save mode settings. (page 10-29) Item Description Values that can be set Enter Power Save Mode When a fax is received in power Normal/Immediately* save mode, settings about whether to shift to the power save mode after a fixed period of time and after the completion of...
Page 315: Administrator Settings > System Settings > Reset Settings > Job Reset > Next Job > Reset Data After Job
Utility mode Administrator Settings > System Settings > Reset Settings > Job Reset > Next Job > Reset Data After Job Select whether the settings are reset to their defaults or whether they remain for the next fax. (page 10-38) Parameter Description Values that can be set...
Page 316: Administrator Settings > Fax Settings > Header/Footer Position
Utility mode Item Description Values that can be set Sender Fax No. Registered fax number is printed on Within 20 characters using 0-9, the originals received by the recipient +, space, *, # as Header information. Generally fax number of the machine is entered. Administrator Settings >...
Page 317: Administrator Settings > Fax Settings > Tx/Rx Settings
Utility mode Administrator Settings > Fax Settings > TX/RX Settings Handling the file at the time of polling transmission or printing methods at the time of reception are set. The items related to reception are set. (page 10-60) Item Description Values that can be set Duplex Print (RX) When set to [ON], the received origi-...
Page 318: Administrator Settings > Fax Settings > Function Settings > Function On/Off Setting
Utility mode Administrator Settings > Fax Settings > Function Settings > Function ON/OFF Setting ON/OFF settings of the function for transmission or reception are specified. (page 10-64) Item Description Values that can be set Function F-Code TX Set whether or not to use the F- ON*/OFF ON/OFF code transmission function.
Page 319: Administrator Settings > Fax Settings > Function Settings > Memory Rx Settings
Utility mode Administrator Settings > Fax Settings > Function Settings > Memory RX Settings Whether or not to use the Memory RX function is set. (page 10-68) Item Description Values that can be set Memory RX Settings Whether or not to use the Memory Set password in 8 digits/No* RX function is set.
Page 320: Administrator Settings > Fax Settings > Function Settings > Incomplete Tx Hold
Utility mode Administrator Settings > Fax Settings > Function Settings > Incomplete TX Hold Whether or not to save the original which was not able to be transmitted even after redialling because of communication error or because the recipient’s line was busy, in a resending box is set. (page 10-77) Item Description Values that can be set...
Page 321: Administrator Settings > Fax Settings > Pbx Connection Setting
Utility mode Administrator Settings > Fax Settings > PBX Connection Setting The connection procedure of PBX telephone line is set. (page 10-89) Item Description Values that can be set PBX Connection Setting This machine is valid when con- (Outside line number setting) / nected to PBX telephone line.
Page 322: Administrator Settings > Fax Settings > Job Settings List
Utility mode Item Description Values that can be set TX Result Report Check Whether or not to display the ON/OFF* transmission report selection screen is set. When set to [ON], it is displayed every time there is a transmission. Administrator Settings > Fax Settings > Job Settings List List of Fax setup values specified in this machine can be printed.
Page 323: Administrator Settings > Fax Settings > Multi Line Settings > Sender Fax No
Utility mode Item Description Values that can be set Multi Line Settings The communication function of TX and RX*/RX Only/TX Only telephone line 2 (Extended tele- phone line) is set. Administrator Settings > Fax Settings > Multi Line Settings > Sender Fax The fax number of telephone line 2 (extended telephone line) is registered.
Page 324: Administrator Settings > Security Settings > Security Details > Restrict Fax Tx
Utility mode Administrator Settings > Security Settings > Security Details > Restrict Fax TX Whether or not fax sending is prohibited is set. (page 10-108) Item Description Values that can be set Restrict FAX TX Whether or not Fax sending is ON/OFF* prohibited is set.
Page 325: Setting The Initial State Of Fax/Scan Screen (Scan/Fax Settings)
Utility mode 10.3 Setting the initial state of Fax/Scan screen (Scan/Fax Settings) Initial Fax/Scan screen settings are specified. The selected item here is dis- played as initial value. Default Tab: Address Search (LDAP)/Job History/Address Book*/Direct In- put. - Initial values of destination column display of Fax/Scan screen are set. Program Default: Temporary One-Touch/PAGE 1*- PAGE 34 - Initial values of page display of Fax/Scan program calling screen are set.
Page 326: Scan/Fax Settings
Utility mode Scan/Fax Settings Display the User Settings screen as described in “Displaying User Set- tings screen” on page 10-3. Touch [Custom Display Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, the number displayed on button can be entered and selected with the keypad.
Page 327 Utility mode Select the items to be set. Touch the button for the item to be set, from the displayed items. – Two shortcut keys can be programmed. If optional image controller IC-409 has been installed, only one shortcut key can be pro- grammed.
Page 328: Setting The Screen During Fax Operation (Fax Active Screen)
Utility mode 10.4 Setting the screen during fax operation (FAX Active Screen) Whether or not to display messages of “Sending”, “Receiving” on the screen is set. TX Display: Yes/No* - Set whether or not to display the message “Sending” on the screen. RX Display: Yes/No* - Set whether or not to display the message “Receiving”...
Page 329 Utility mode Touch [FAX Active Screen]. Select [TX Display] or [RX Display]. Touch [Yes] or [No]. C550 10-23...
Page 330 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-24...
Page 331: Specifying Differentiation Of Uppercase/Lowercase Letters When Searching Destinations (Search Option Settings)
Utility mode 10.5 Specifying differentiation of uppercase/lowercase letters when searching destinations (Search Option Settings) Select whether or not to differentiate between uppercase and lowercase let- ters when searching destinations, and whether or not to display the Search Option screen. - Uppercase and Lowercase Letters: Differentiate * / Do Not Differentiate –...
Page 332 Utility mode Touch [Search Option Settings]. Specify the search option settings. Touch [OK]. The settings are changed. Continue touching [Close] until the Fax/Scan screen is displayed. C550 10-26...
Page 333: Setting Initial Setting Value Of Fax Function (Default Scan/Fax Setting)
Utility mode 10.6 Setting initial setting value of fax function (Default Scan/Fax Setting) Initial setting value of Fax/Scan function can be set. Fax/Scan function selected when main power supply is turned on or [Reset] key is pressed, can be set. Default Scan/Fax Settings: Current Setting/Factory Default* - [Current Setting] Each item set on the touch panel is registered as initial setting of Fax/...
Page 334 Utility mode Touch [Default Scan/Fax Settings]. Touch [Current Setting] or [Factory Default] and touch [OK]. The settings are changed. Touch [OK]. Touch [Close] until it returns to Fax/Scan screen. C550 10-28...
Page 335: Specifying The Power Save Transition Conditions (Enter Power Save Mode)
Utility mode 10.7 Specifying the power save transition conditions (En- ter Power Save Mode) The settings for shifting to power saving state are set. Enter Power Save Mode: Normal/Immediately* - When a fax is received in power save mode, settings about whether to shift to the power save mode after a fixed period of time and after the completion of print (normal state) or to shift to power save mode imme- diately (instant) are made.
Page 336 Utility mode Touch [Power Save Settings]. Touch [Enter Power Save Mode]. Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. C550 10-30...
Page 337 Utility mode Touch [Close] until it returns to Fax/Scan screen. C550 10-31...
Page 338: Setting The Printing Method For Received Original (Print/Fax Output Settings)
Utility mode 10.8 Setting the printing method for received original (Print/Fax Output Settings) The printing method for received original is set. Fax: Batch Print*/Page Print - The printing method for received original is set. * is a default value at the time of procurement. Specifying Print/Fax Output Settings Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 339 Utility mode Touch [Print/Fax Output Settings]. Touch [Fax]. Select the printing method. – [Batch Print] The printing starts after receiving all received originals. – [Page Print] The printing starts when 1 page of received original is received. – When [Duplex Print (RX)] is [ON], the printing starts after receiving the data of both sides (2 pages).
Page 340: Specifying The Prohibitions To Cause A Change In Destination Registration (Registering And Changing Addresses)
Utility mode 10.9 Specifying the prohibitions to cause a change in des- tination registration (Registering and Changing Ad- dresses) Whether or not to prohibit changes in the registered destination of Fax is set. Registering and Changing Addresses: Allow*/Restrict * is a default value at the time of procurement. Specifying settings for Registering and Changing Addresses Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 341 Utility mode Touch [Restrict Access to Job Settings]. Touch [Registering and Changing Addresses] and then touch [Restrict]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-35...
Page 342: Setting Prohibitions For Sending A Fax To Multiple Destinations (Restrict Broadcasting)
Utility mode 10.10 Setting prohibitions for sending a fax to multiple des- tinations (Restrict Broadcasting) Whether or not to prohibit sending a fax to multiple destinations is set. Restrict Broadcasting: ON/OFF* * is a default value at the time of procurement. Setting prohibitions for sending a fax to multiple destinations Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 343 Utility mode Touch [Restrict Operation]. Touch [Restrict Broadcasting] and then touch [ON]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-37...
Page 344: Specifying Whether To Reset The Destination And Settings (Reset Data After Job)
Utility mode 10.11 Specifying whether to reset the destination and set- tings (Reset Data After Job) Select whether the settings are reset to their defaults or whether they remain for the next fax. Reset Data After Job: Reset All*/Reset Destination Only /Confirm with User - Reset Destination Only: Select this setting to retain the settings and reset only the destination.
Page 345 Utility mode Touch [Reset Settings]. Touch [Job Reset]. Touch [Next Job]. C550 10-39...
Page 346 Utility mode Touch [Reset Data After Job], and then touch [Reset Destination Only] or [Confirm with User]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-40...
Page 347: Specifying Stamp Printing Specifications (Stamp Settings)
Utility mode 10.12 Specifying stamp printing specifications (Stamp Set- tings) This setting is specified to use the Annotation function and Stamp/Compo- sition functions at the time of fax transmission. Fax TX Settings: Cancel*/ Do Not Cancel - Cancel: The fax transmission source is sent without the stamp setting ap- plied.
Page 348 Utility mode Touch [Forward→]. Touch [Stamp Settings]. Touch [Fax TX Settings]. C550 10-42...
Page 349 Utility mode Touch [Do Not Cancel]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-43...
Page 350: Protecting The Destination Information (Limiting Access To Destinations)
Utility mode 10.13 Protecting the destination information (Limiting Ac- cess to Destinations) The destination level that protects destination information is set. Create Group: 1-20 - Groups used in the destination level settings are registered. Apply Levels/Groups to Destinations: Level 0* to Level 5, reference allowed group - Address Book, Group destination and destination level of Program are set.
Page 351 Utility mode Touch [Limiting Access to Destinations]. Touch [Create Group]. Touch an unregistered group button. – Details of the group button can be checked after touching regis- tered group button and then touching [Details]. C550 10-45...
Page 352 Utility mode Touch [Edit]. Touch [Group Name]. Input group name and touch [OK]. Select “Access Allowed Level”. Touch [OK]. Groups are registered. Touch [OK]. – Returns to procedure 5 when the registration is to be continued. Touch [Close] until it returns to Fax/Scan screen. C550 10-46...
Page 353: Specifying Destination Level Settings
Utility mode Specifying destination level settings Address Book, Group destination and destination level of Program are set. Display the Administrator Settings screen as described in “Displaying Administrator Settings screen” on page 10-4. Touch [User Authentication/Account Track]. – Some items may not be displayed according to setting options. –...
Page 354 Utility mode Touch [Apply Levels/Groups to Destinations]. Select the Destination type whose destination level is to be set. Select the destination whose destination level is to be set from the list. C550 10-48...
Page 355 Utility mode Set the destination level. – When setting destination level registered by the [Create Group] as a group, touch [Apply Group] and touch group button and then touch [OK]. – At the time of setting destination level, touch [Apply Level] and level button and then touch [OK].
Page 356: Registering Transmission Source Name And Fax Number (Header Information)
Utility mode 10.14 Registering transmission source name and fax number (Header Information) Sender name and fax number are registered. Sender: Within 30 characters. - Multiple sender names can be registered to be output to the documents sent to the receiver as sender information. - If the optional fax multi line is installed, fax IDs of the additional lines are registered in [Sender Fax No.] of [Multi Line Settings] in the Administrator Settings.
Page 357 Utility mode Touch [Header Information]. Touch [Sender]. C550 10-51...
Page 358 Utility mode Select the list that is to be registered, touch [New], enter Sender name and then touch [OK]. Touch [↓] or [↑] to go to next page or previous page. – – Touch [Edit] when already registered sender name are to be cor- rected.
Page 359 Utility mode Enter fax number using keypad, [+], [Space], [←], [→], and touch [OK]. – To delete all entered characters, press [C] (clear) key on the control panel. – [+]: + is entered. – [Space]: Space is entered. [←]: Moves the cursor to the left. –...
Page 360: Specifying The Method Of Setting The Transmission Source/ Reception Information (Header/Footer Position)
Utility mode 10.15 Specifying the method of setting the transmission source/reception information (Header/Footer Posi- tion) The location where Header and Footer is added is specified. The location where Header and Footer is added is of following type respec- tively. Header Position - Inside Body Text: Transmission source information is written on the orig- inal and then printed.
Page 361: Setting Header/Footer Position
Utility mode Setting Header/Footer Position Detail Header information is printed in the received original of the recipient. For details, refer to “Fax Header Settings” on page 2-66. For the details of reception information, refer to “Footer Setting” on page 3-18. Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 362 Utility mode Select the items to be set. Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-56...
Page 363: Specifying Transmission/ Receiving Mode (Line Parameter Settings)
Utility mode 10.16 Specifying transmission/ receiving mode (Line Pa- rameter Settings) The items related to transmission and reception is specified. Dialing Method: European models: PB North American models: PB*/10pps - The dialing method is specified Receive Mode: Auto RX*/Manual RX - In case of automatic reception, select the Auto RX settings and if the line is often busy due to external phone connection etc., select the Manual RX settings.
Page 364 Utility mode Touch [Fax Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the key- pad.
Page 365 Utility mode Select the items to be set. Touch [↓] or [↑] to display the next or the previous page. – Touch the button for the item to be set, from the displayed items. – To change the [Line Monitor Sound Vol.] touch the [Line Monitor Sound Vol.] and set the level after touching [Lower] or [Higher] and then touch [OK].
Page 366: Settings Of Transmission And Reception Mode (Tx/Rx Settings)
Utility mode 10.17 Settings of transmission and reception mode (TX/RX Settings) Handling the file at the time of polling transmission or printing methods at the time of reception are set. Duplex Print (RX): ON/OFF* - When set to [ON], the received original is printed on both sides of the pa- per.
Page 367: Specifying Tx/Rx Settings
Utility mode Min. Reduction for RX Print : 87- 96%*/Full Size - Output magnification of received original is set. When the [Min. Reduction for RX Print] at the time of printing the orig- inal is set to [Double], the settings of the [Print Paper Selection], [Tray Se- lection for RX Print] function become [Auto].
Page 368 Utility mode Touch [TX/RX Settings]. Select the items to be set. Touch [↓] or [↑] when the next or the previous page is to be dis- – played. Touch the button for the item to be set, from the displayed items. C550 10-62...
Page 369 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-63...
Page 370: Specifying The On/Off Settings Of The Function (Function On/Off Setting)
Utility mode 10.18 Specifying the ON/OFF settings of the function (Func- tion ON/OFF Setting) ON/OFF settings of the function for transmission or reception are specified. F-Code TX: ON*/OFF - Set whether or not to use the F-code transmission function. - For details on the confidential function, refer to “Confidential transmis- sion (F-Code TX)”...
Page 371: Specifying Function On/Off Setting
Utility mode Specifying Function ON/OFF Setting Display the Administrator Settings screen as described in “Displaying Administrator Settings screen” on page 10-4. Touch [Fax Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, the number displayed on button can be entered and selected on the keypad.
Page 372 Utility mode Touch [Function ON/OFF Setting]. – If any of these functions like [Memory RX Setting], [Forwarding TX Setting], [PC-FAX RX Setting], [TSI User Box Setting] are valid, the other items are not displayed. Select the items to be set. C550 10-66...
Page 373 Utility mode Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-67...
Page 374: Specifying Memory Reception Settings (Memory Rx Settings)
Utility mode 10.19 Specifying memory reception settings (Memory RX Settings) Whether or not to use the Memory RX function is set. When these settings are valid, password (within 8 digits) used at the time of printing is set. Memory RX is the function of printing the received original after storing in the memory for some time and then printing after the receiving such instruction and not printing it immediately.
Page 375 Utility mode Touch [Function Settings]. Touch [Memory RX Settings]. Touch [No], confirm that the cursor is displayed on the password input column and then enter the password that is to be input at the time of printing (within 8 digits). C550 10-69...
Page 376 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-70...
Page 377: Reception Settings Only For The Specific Caller (Closed Network Rx)
Utility mode 10.20 Reception settings only for the specific caller (Closed Network RX) Whether or not to use the closed network reception function is set. When the function is valid, password that is used in closed network reception should be set within 4 digits. Closed network reception is a function that accepts the communication only from the caller machine that matches the password.
Page 378 Utility mode Touch [Function Settings]. Touch [Closed Network RX]. C550 10-72...
Page 379 Utility mode Touch [NO] and enter password (numerical character 4 digits) that is used in closed network reception after confirming the display of the cursor in the password input column. – When [C] (clear) key is pressed, all entered contents are deleted. Touch [OK].
Page 380: Forwarding The Received Original (Forward Tx Setting)
Utility mode 10.21 Forwarding the received original (Forward TX Setting) The forwarded fax is set. Forward TX Setting is a function that forwards the received original to other party specified in advance. Forwarded TX Setting: Yes/No* - Following setting are made when set to [Yes]. –...
Page 381 Utility mode Touch [Function Settings]. Touch [Forward TX Setting]. Select [Yes]. C550 10-75...
Page 382 Utility mode Set “Output Method”. – [Forward & Print]: The received original is forwarded and this ma- chine prints the original. – [Forward & Print (If TX Fails)]: The received original is forwarded and when it cannot be forwarded, this machine prints the original. Touch [Forward Dest.] and enter the fax number of the recipient to whom the received original is to be forwarded.
Page 383: Specifying The Resending (Incomplete Tx Hold)
Utility mode 10.22 Specifying the resending (Incomplete TX Hold) The original, which cannot be sent even by auto redial, is temporality saved in Fax Retransmit User Box since there is communication error or recipient’s line is busy. Resending settings: Yes/No* - When it is set to [Yes], the settings are as follows.
Page 384 Utility mode Touch [Function Settings]. Touch [Incomplete TX Hold]. Touch [Yes] to specify the “File Storage Duration”. C550 10-78...
Page 385 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-79...
Page 386: Specifying The Reception In Box Of Hard Disk (Pc-Fax Rx Setting)
Utility mode 10.23 Specifying the reception in box of hard disk (PC-FAX RX Setting) Whether or not to use the PC-FAX RX function is set. When set to [Allow], output destination box is set. PC-FAX RX saves the document file received by fax in the hard disk box.
Page 387: Specifying Pc-Fax Rx Setting
Utility mode Specifying PC-FAX RX Setting Display the Administrator Settings screen as described in “Displaying Administrator Settings screen” on page 10-4. Touch [Fax Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, the number displayed on button can be entered and selected on the keypad.
Page 388 Utility mode Touch [PC-FAX RX Setting]. Select the [Allow]. – [Restrict]: PC-FAX is not received – [Allow]: PC-FAX is received even if any of the fax number or PC-FAX number is received and received originals are saved in Specified User Box. Select the box in which original received by PC- FAX is saved by “Re- ceiving User Box Destination”.
Page 389 Utility mode Whether password is checked or not is specified by “Password Check”. – When it is set to [ON], enter the password (within 8 digits) as “Com- munication Password” by keypad. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-83...
Page 390: Distributing The Received Original Per Sender (Tsi User Box Setting)
Utility mode 10.24 Distributing the received original per sender (TSI User Box Setting) Whether or not to use the TSI User Box Setting function is set. When it is used, the TSI User Box is registered. The originals received by sender’s fax number (TSI) is transmitted to distri- bution destination (box destination/ e-mail address/ FTP address/SMB ad- dress/WebDAV address) set for each sender.
Page 391: Specifying The Tsi User Box Setting
Utility mode Print: Yes/No* - Whether it is printed after reception or not is set. TSI User Box Registration * is a default value at the time of procurement. Note When the transmission does not end normally, the received original is printed.
Page 392 Utility mode Touch [Function Settings]. Touch [TSI User Box Setting]. Touch [Yes], to set the TSI User Box Setting. C550 10-86...
Page 393 Utility mode Select the operation when unregistered TSI information is received in “Action when TSI User Box is not set”. – [Automatically Print] Received original is printed. – [Memory RX User Box] Received original is saved in Memory RX User Box. Whether the original is printed after reception is set by [Print] Touch [TSI User Box Registration].
Page 394 Utility mode Enter the transmission source information (fax number) of transmission source using numeric keypad, [+], [Space], [←] or [→]. – [+]: + is entered. – [Space]: Space is entered. [←]: Moves the cursor to the left. – [→]:Moves the cursor to the right. –...
Page 395: Specifying The Function Related To Private Branch Exchange (Pbx Connection Setting)
Utility mode 10.25 Specifying the function related to private branch ex- change (PBX Connection Setting) The connection methods of PBX telephone lines are set. PBX Connection Setting: (Outside line number setting)/No* - Set outside line number, when PBX connection mode is [ON]. The outside line number is a number to connect to outside line as 0 of 0 sending.
Page 396 Utility mode Touch [PBX Connection Setting]. Touch [No], enter the outside line number after confirming the display of cursor in input field of outside line number. – When [C] (clear) key is pressed, all entered contents are deleted. Touch [OK]. The settings are changed.
Page 397: Specifying The Printing Methods For Report (Report Setting)
Utility mode 10.26 Specifying the printing methods for report (Report Setting) The printing methods of report and paper feed tray at the time of printing re- port are set. Activity Report: ON*/OFF If “ON” is selected, settings can be specified for the following. Output Setting: Daily/Every 100 comm.*/100/daily If “Daily”...
Page 398: Specifying Report Settings
Utility mode When [ON] is set in [TX Result Report Check], the transmission result report is printed when [Yes] is touched on the screen displayed during fax transmission. It is not printed if [No] is touched. * is a default value at the time of procurement. Specifying Report Settings Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 399 Utility mode Select the items to be set. Touch [↓] or [↑], to display the next screen or previous screen. – Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen.
Page 400: Specifying The Extended Telephone Line Parameter Settings (Lines Parameter Setting)
Utility mode 10.27 Specifying the extended telephone line parameter settings (Lines Parameter Setting) Parameters for extended telephone line are set. Dialing Method: European models: PB North American models: PB*/10pps - Sets dial methods of line 2 (extended telephone lines) Number of RX Call Rings: European models: 0 - 7 times (3 times*) North American models: 0 - 7 times (1 time*) - Incoming calls frequency of line 2 (extended telephone lines) is set.
Page 401 Utility mode – In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the key- pad. Touch [Multi Line Settings]. Touch [Line Parameter Setting]. C550 10-95...
Page 402 Utility mode Select the items to be set. Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-96...
Page 403: Specifying The Extended Telephone Line Function Settings (Function Settings)
Utility mode 10.28 Specifying the extended telephone line function set- tings (Function Settings) Functions for extended telephone line are set. PC-FAX TX Settings: Line 1/Line 2/No Selection* - The telephone lines when PC-FAX is sent, are set. * is a default value at the time of procurement. Note Extended telephone lines can be set only when fax multi line is installed.
Page 404 Utility mode Touch [Multi Line Settings]. Touch [Function Settings]. Select the items to be set. Touch the button for the item to be set, from the displayed items. C550 10-98...
Page 405 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-99...
Page 406: Specifying The Communication Methods Of Extended Telephone Lines (Multi Line Settings)
Utility mode 10.29 Specifying the communication methods of Extended telephone lines (Multi Line Settings) The communication function of telephone line 2 (extended telephone line) is set. Multi Line Settings: TX and RX*/RX Only/TX Only - The communication function of telephone line 2 (extended telephone line) is set.
Page 407 Utility mode Touch [Multi Line Settings]. Touch [Multi Line Settings]. Touch the button for the item to be set, from the displayed items. C550 10-101...
Page 408 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 10-102...
Page 409: Specifying The Fax Number Of Extended Telephone Line (Sender Fax No.)
Utility mode 10.30 Specifying the fax number of Extended telephone line (Sender Fax No.) The fax number of Extended telephone line is registered. Sender Fax No.: Within 20 characters using 0 - 9, +, space, *, # - Registered fax number is printed on the originals received by the recipi- ent as Header information.
Page 410 Utility mode Touch [Multi Line Settings]. Touch [Sender Fax No.]. C550 10-104...
Page 411 Utility mode Enter the fax number using keypad, [+], [Space], [←], [→]. – [+]: + is entered. – [Space]: Space is entered. [←]: Moves the cursor to the left. – [→]:Moves the cursor to the right. – – [Delete]: Characters at the position of cursor are deleted one by one.
Page 412: Prohibiting The Direct Input Of Fax Number (Manual Destination Input)
Utility mode 10.31 Prohibiting the direct input of fax number (Manual Destination Input) Set whether direct input of destination and address search are permitted. - Manual Destination Input: Allow*/Restrict * is a default value at the time of procurement. Specifying Manual Destination Input settings Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 413 Utility mode Touch [Manual Destination Input]. Touch [Restrict]. Touch [OK]. Direct input of fax number and address search prohibited. Touch [Close] until it returns to Fax/Scan screen. C550 10-107...
Page 414: Prohibiting The Fax Sending Function (Restrict Fax Tx)
Utility mode 10.32 Prohibiting the Fax sending function (Restrict Fax TX) Set whether Fax sending is prohibited or not. If [Restrict Fax TX] is set to [ON], the Fax function is not displayed on the Fax/ Scan screen. Restrict Fax TX: ON/OFF* - The Fax sending function is prohibited.
Page 415 Utility mode Touch [Security Details]. Touch [↓]. Touch [Restrict Fax TX]. C550 10-109...
Page 416 Utility mode Touch [ON]. Touch [OK]. Fax sending function is prohibited. Touch [Close] until it returns to Fax/Scan screen. C550 10-110...
Page 417: Specifying Settings Such That Fax Number Cannot Be Displayed (Hide Personal Information)
Utility mode 10.33 Specifying settings such that fax number cannot be displayed (Hide Personal Information) Whether to display destination of log list on Job List screen is set. Hide Personal Information: ON/OFF* * is a default value at the time of procurement. Specifying the Hide Personal Information settings Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 418 Utility mode Touch [↓]. Touch [Hide Personal Information]. Touch [ON]. C550 10-112...
Page 419 Utility mode Touch [OK]. Fax number is hidden. Touch [Close] until it returns to Fax/Scan screen. C550 10-113...
Page 420: Specifying Settings Such That Communication History Cannot Be Displayed (Display Activity Log)
Utility mode 10.34 Specifying settings such that communication history cannot be displayed (Display Activity Log) Whether or not to display activity is set. Display Activity Log: ON*/OFF * is a default value at the time of procurement. Specifying Display Activity Log settings Display the Administrator Settings screen as described in “Displaying Administrator Settings screen”...
Page 421 Utility mode Touch [↓]. Touch [Display Activity Log]. Touch [OFF]. C550 10-115...
Page 422 Utility mode Touch [OK]. Activity log is hidden. Touch [Close] until it returns to Fax/Scan screen. C550 10-116...
Page 423: Reports And Lists
Reports and Lists...
Page 424: Report / List Types
Reports and Lists Reports and Lists 11.1 Report / List Types This machine prints the following types of reports and lists. Reports Reports include automatically printed reports, reports for which printing methods can be set and reports for which printing commands can be given if required.
Page 425: Lists
Reports and Lists Report Name Description Reservation Polling TX Report Reservation Polling TX Report is printed automatically when polling transmission is reserved when [Timer Reser- vation TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Broadcast Reserved Report Broadcast Reserved Report is printed automatically when sequential broadcast is reserved when [Timer Reservation...
Page 426: Activity Report
Reports and Lists 11.2 Activity Report Conventions of Activity Report Transmission and reception records are described in Activity Report. Maxi- mum 700 communications including transmission and reception are record- ed on different pages for transmission and reception respectively. The Activity Report is printed automatically and only transmission records (TX Report), only reception records (RX Report) and transmission and reception records (Activity Report) can also be printed if required.
Page 427 Reports and Lists Destination: Described as follows. Blank when there is no information. - TX Report: Name registered with the destination in the Address Book or in the program - RX Report: Name registered with the destination in the Address Book - Recipient’s telephone number Start Time: Describes the start time of the communication.
Page 428: Auto Printing
Reports and Lists Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Note Some items may not be described depending on the optional settings. Auto Printing Interval at which the communication management report is printed can be set in [Report Setting] of the Utility mode.
Page 429 Reports and Lists Touch [Job History]. – When optional fax multi line is installed, telephone line wise list can be displayed during execution of [Send]. Touch [L1] to display list during execution of Line 1 and touch [L2] to display list during the execution of Line 2.
Page 430 Reports and Lists Touch [Comm. List]. Touch [Fax TX List]. Touch the button for the desired report below “Report Types”, select “Output Limit”, and then press the [Start] key. – For details on the number of items, refer to “Report / List Types” on page 11-2.
Page 431: Tx Result Report
Reports and Lists 11.3 TX Result Report Conventions of TX Result Report Destination: Any of the following is described. - Name registered with the destination in the Address Book or in the pro- gram - Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication.
Page 432: Manual Printing
Reports and Lists M-Full: Described when it is not possible to receive when the fax file memory becomes full during reception. Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending...
Page 433: Auto Printing
Reports and Lists Auto Printing ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode. Detail For details on [TX Result Report], refer to “Specifying the printing meth- ods for report (Report Setting)” on page 10-91. C550 11-11...
Page 434: Polling Tx Report
Reports and Lists 11.4 Polling TX Report Polling TX Report is printed automatically. ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode. Destination: Recipient’s machine ID is described. Start Time: Describes the start time of the communication. Time: Describes the time required for communication.
Page 435 Reports and Lists Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail...
Page 436: Polling Rx Report
Reports and Lists 11.5 Polling RX Report Polling RX Report is printed automatically when a polling transmission is re- ceived. ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode. Destination: Any of the following is described. - Destination name for recipients’...
Page 437 Reports and Lists Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail...
Page 438: Sequential Polling Rx Report
Reports and Lists 11.6 Sequential Polling RX Report Result of polling to multiple destinations is printed automatically. ON/OFF can be set in [Sequential TX Report] of the Utility mode. Destination: Any of the following is described. - Destination name for recipients’ whose destination name is registered in Address Book - Recipient’s telephone number Start Time: Describes the start time of the communication.
Page 439 Reports and Lists Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail...
Page 440: Reservation Communication Report
Reports and Lists 11.7 Reservation Communication Report Report is printed automatically when Timer TX is specified. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Any of the following is described. - Name when name is registered in Address Book - Recipient’s telephone number Create Time: Describes the time when the transmission is reserved.
Page 441 Reports and Lists CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail For details on [Timer Reservation TX Report], refer to “Specifying the printing methods for report (Report Setting)” on page 10-91. C550 11-19...
Page 442: Reservation Polling Tx Report
Reports and Lists 11.8 Reservation Polling TX Report Reservation Polling TX Report is printed automatically when a polling trans- mission is reserved. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Not described. Create Time: Describes the time when the polling transmission is reserved. Start Time: Not described.
Page 443 Reports and Lists Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail For details on [Timer Reservation TX Report], refer to “Specifying the printing methods for report (Report Setting)” on page 10-91. C550 11-21...
Page 444: Broadcast Reserved Report
Reports and Lists 11.9 Broadcast Reserved Report Broadcast Reserved Report is printed automatically when sequential broad- cast transmission is reserved. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Any of the following is described. - Destination name for recipient’s whose destination name is registered in Address Book.
Page 445 Reports and Lists Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail For details on [Timer Reservation TX Report], refer to “Specifying the printing methods for report (Report Setting)” on page 10-91. C550 11-23...
Page 446: 11.10 An Address Polling Rx Reserved Report
Reports and Lists 11.10 An address Polling RX Reserved Report An address Polling RX Reserved Report is printed automatically when polling is reserved for one destination. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Recipient’s telephone number is described. Create Time: Describes the time when polling is reserved.
Page 447 Reports and Lists Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail For details on [Timer Reservation TX Report], refer to “Specifying the printing methods for report (Report Setting)” on page 10-91. C550 11-25...
Page 448: 11.11 Sequence Polling Rx Reserved Report
Reports and Lists 11.11 Sequence Polling Rx Reserved Report Sequence Polling Rx Reserved Report is printed automatically when polling is reserved for multiple destinations. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Recipient’s telephone number is described. Create Time: Describes the time when polling is reserved.
Page 449 Reports and Lists Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail For details on [Timer Reservation TX Report], refer to “Specifying the printing methods for report (Report Setting)” on page 10-91. C550 11-27...
Page 450: 11.12 Confidential Rx Report
Reports and Lists 11.12 Confidential RX Report Confidential RX Report is printed automatically when there is a confidential reception. ON/OFF can be set in [Confidential RX Report] of the Utility mode. Destination: Any of the following is described. - Destination name when destination name is registered in Address Book. - Recipient’s telephone number Start Time: Describes the start time of the communication.
Page 451 Reports and Lists Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail...
Page 452: Bulletin Board Transmission Report (Polling Tx Report)
Reports and Lists 11.13 Bulletin board transmission report (Polling TX Report) Bulletin board reception result report (Polling TX Report) is printed automat- ically when an original registered on the bulletin board is transmitted through polling. ON/OFF can be set in [Bulletin TX Report] of the Utility mode. Destination: Any of the following is described.
Page 453 Reports and Lists Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail...
Page 454: 11.14 Relay Tx Result Report
Reports and Lists 11.14 Relay TX Result Report Relay TX Result Report is printed automatically when there is a relay trans- mission to a relay distribution destination as intermediate relay station. ON/OFF can be set in [Relay TX Result Report] of the Utility mode. Destination: Any of the following is described.
Page 455 Reports and Lists Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail...
Page 456: 11.15 Relay Request Report
Reports and Lists 11.15 Relay Request Report Relay Request Report is printed automatically when an original is received from originating station as intermediate relay station. ON/OFF can be set in [Relay Request Report] of the Utility mode. Destination: Any of the following is described. - Destination name when destination name is registered in Address Book.
Page 457 Reports and Lists Note: One of the following is described. Main line Timer communication Original size specification Mixed Original transmission CSRC Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission CALL Manual communication Forward Binding Position FCODE F-code specifications Relay Bulletin board Detail...
Page 458: 11.16 Pc-Fax Tx Error Report
Reports and Lists 11.16 PC-FAX TX Error Report PC-FAX TX Error Report is printed automatically when there is an error during PC-FAX transmission. ON/OFF can be set in [PC-FAX TX Error Report] of the Utility mode. Destination: Any of the following is described. - Destination name for recipients’...
Page 459: 11.17 Broadcast Report
Reports and Lists 11.17 Broadcast Report Broadcast Report is printed automatically when sequential broadcast trans- mission is completed. ON/OFF can be set in [Sequential TX Report] of the Utility mode. Report out- put timing (all destination batches/each destination) can be specified in [Broadcast Result Report].
Page 460 Reports and Lists No Ans: Described when there is no response from the recipient. Busy: Described when communication is not possible as the recipient’s line is busy. M-Full: Described when it is not possible to receive a fax when the fax file memory becomes full during reception.
Page 461: Speed Dial List (Address Book Destination List)
Reports and Lists 11.18 Speed Dial List (Address Book destination list) Speed Dial List (Address Book destination list) can be printed. Conventions of Speed Dial List No.: Registration number. Index: Registered search word. Name: Registered destination name. Dial Number: Registered fax number. Line Settings: * is set when telephone line settings are specified.
Page 462: Printing The Speed Dial List
Reports and Lists Printing the Speed Dial List Press [Utility/Counter] key. Touch [Administrator Settings]. Enter the administrator password and then touch [OK]. – Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. Touch [One-Touch/User Box Registration]. Touch [One-Touch/User Box Registration List].
Page 463 Reports and Lists Set “List Output Number”. – Touch [Starting Destination No.] and enter the registration number of Address Book destination that is to be printed on the keypad. – Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad.
Page 464: 11.19 Group Address List
Reports and Lists 11.19 Group Address List Registered Group Address List can be printed. Conventions of Group Address List No.: Group number Name: Registered Group name. Addr. No.: Address Book destination number registered in the Group. Access Allowed Level: Registered levels that can be referred. Regist Count: Number of Address Book destination numbers registered in the Group.
Page 465: Printing Group Address List
Reports and Lists Printing Group Address List Press [Utility/Counter] key. Touch [Administrator Settings]. Enter the administrator password and then touch [OK]. – Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. Touch [One-Touch/User Box Registration]. Touch [One-Touch/User Box Registration List].
Page 466 Reports and Lists Set “List Output Number”. – Touch [Starting Destination No.] and enter the registration number of Group destination that is to be printed on the keypad. – Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad.
Page 467: 11.20 Program List
Reports and Lists 11.20 Program List Registered Program List can be printed. Conventions of Program List No.: Program destination number. Name: Program destination registration name. Address Book: Address Book destination No. Printing Program List Press [Utility/Counter] key. Touch [Administrator Settings]. Enter the administrator password and then touch [OK].
Page 468 Reports and Lists – In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registra- tion List], enter [3] on the keypad. Touch [Program List]. Set “Starting Output Number”. – Touch [Starting Destination No.] and enter the registration number of Program destination that is to be printed on the keypad.
Page 469 Reports and Lists – Up to 50 pages can be specified. Set “Print Destination List by Type”. – Select the destination type of the list that is to be output from [One- Touch], [Group] or [Direct Input]. – When [Direct Input] is selected, [E-Mail], [FTP], [SMB], [User Box], [Fax], [WebDAV] can be specified.
Page 470: 11.21 Fax Setting List
Reports and Lists 11.21 Fax Setting List List of fax setup values specified in this machine can be printed. Conventions of FAX Settings List Item: Items of the Utility mode. Setting: Setting status. C550 11-48...
Page 471 Reports and Lists C550 11-49...
Page 472: Conventions Of Relay List
Reports and Lists Conventions of Relay List No.: Relay User Box number. Group No.: Group registered as relay distribution destination. Password: Relay password. C550 11-50...
Page 473: Conventions Of Sender (Tsi) Rx User Box
Reports and Lists Conventions of Sender (TSI) RX User Box No.: Registration number of TSI User Box Settings. Sender (TSI): Registered transmission source information. Forwarding Destination: Specified distribution destination. C550 11-51...
Page 474: Conventions Of Confidential/Bulletin List
Reports and Lists Conventions of Confidential/Bulletin List No.: Registration number of confidential box Bulletin Board User Box Name: Registered name. Password: Confidential password. Type: “User Box No.” (confidential box No.) or “Bulletin” are displayed C550 11-52...
Page 475: Printing Fax Setting List
Reports and Lists Printing Fax Setting List Press [Utility/Counter] key. Touch [Administrator Settings]. Enter the administrator password and then touch [OK]. – Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. Touch [Fax Settings]. Touch [Job Settings List].
Page 476 Reports and Lists Select the tray that is to be used for printing. Touch [Start] or press [Start] key. – If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. The Fax Setting List is printed.
Page 477: Appendix
Appendix...
Page 478: About The Original Number Stored In The Memory
Appendix Appendix 12.1 About the original number stored in the memory A standard hard disk of 60 GB is installed in this machine and the fax image is saved in 31 GB area in this hard disk. Approximately 10000 pages of originals of standard size paper (A4/Letter with approximately 700 characters), saved/received from each function (copy, print, scan, box, fax) can be stored in the hard disk.
Page 479: Entering Text
Appendix 12.2 Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered users and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 480 Appendix Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). C550 12-4...
Page 481: Enlarging The Keyboard
Appendix Enlarging the keyboard The keyboard can be displayed larger so that it easier to read. While the keyboard is displayed, touch [Enlarge ON]. The keyboard is displayed enlarged. To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged.
Page 482: To Type Text
Appendix To type text Touch the button for the desired character from the keyboard that ap- peared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. Note To revert to the setting when the keyboard was displayed, touch [Cancel].
Page 483: Fax Glossary
Appendix 12.3 Fax glossary The glossary explains the terms generally used for fax transmission. The terms of the functions that are not stored for this machine are also ex- plained. Terms Explanation This is an abbreviation of bit per second. It means the amount of data sent in 1 second as the unit of data transmission.
Page 484 Appendix Terms Explanation Resolution This is a degree of details when scanning an original. The higher the resolu- tion, the more detailed the image is, and the more time (transmission time) transmitting takes. Select the appropriate resolution. Memory RX This is the function to store the received original in memory and to print if re- quired.
Page 485 Appendix Terms Explanation Temporary For- This is a function to manually forward the received original on hold, by using ward transmis- the setting confirmation button of the control panel. The transmission is used sion when the Fax/Scan screen is been displayed, or the operation is being stopped due to paper misfeed or running out of paper.
Page 486 Appendix Terms Explanation Pause A temporary break in dialing. In this machine, each pause creates a one sec- ond break during dialing. Polling This is a function for sending an original loaded on the machine or stored in the memory when requested by the recipient. Memory This is a location where data is temporarily stored.
Page 487 Index...
Page 488 Index Index Numerics Communication Settings ..2-2 Confidential box ......9-32 1-Sided ...........2-14 Confidential reception ..... 7-2 2-Sided ...........2-55 Confidential RX Report ....11-28 Confidential transmission ....6-68 Aborting ..........2-48 Control panel ........1-3 Activity Report ........11-4 Address Book ........9-4 Default Scan/Fax Setting ....
Page 489 Index General fax operation .......2-2 Off-Hook ........2-47 Group Address List ......11-42 Original Auto rotation ....2-40 Group destinations ....2-30 9-15 Original glass ........2-8 Original Settings ......6-4 Original type ........2-13 Header Information ......10-50 Overseas TX ........2-63 Header/Footer Position ....10-54 Hide Personal Information ..10-111 Password TX .........
Page 490 Index Relay box ........9-42 Temporary memory reception ..3-6 Relay destination specification ..6-71 Text entry ........12-3 Relay Request Report ....11-34 Timer TX ........2-60 Relay TX Result Report ....11-32 Total # of Pages ......2-57 Report Settings ......10-91 Troubleshooting ......4-2 Reports ...........11-2 TSI User Box Settings ....

Konica Minolta bizhub C550 User Manual

Introduction

5 Specifications

Special Notice to User

Send a Fax (Faxing

Available Features

Explanation of Manual Conventions

Descriptions of Original Documents and Paper

User's Guides

1 Before Using this Machine

2 To Send a Fax

3 Reception

4 Troubleshooting

6 Useful Transmission Functions

7 Useful Reception Functions

8 Polling

9 Registering/Specifying Settings

10 Utility Mode

Quick Links

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Summary of Contents for Konica Minolta bizhub C550