Ricoh MP 161 Function Manual
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Ricoh MP 161 Function Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
1
2
Send Settings
Reception
3
Changing/Confirming Communication Information
4
Fax via Computer
5
Appendix
6

Operating Instructions

Facsimile Reference

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Summary of Contents for Ricoh MP 161

  • Page 1: Operating Instructions

    Operating Instructions Facsimile Reference Transmission Send Settings Reception Changing/Confirming Communication Information Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i NOTICE ........................1 Important Safety Instructions ................4 Caution........................4 How to Read This Manual ..................5 Symbols ........................5 Name of Major Item....................5 Names of Major Functions ..................5 Reading the Display....................6 Reading the Display Panel and Using Keys...............7 Function List ......................9 1.
  • Page 6 Entering a tone ......................43 Sending by IP-Fax....................45 Regarding IP-Fax destinations ................47 Sending to an E-mail Address..................48 Bypassing the SMTP server ..................51 Using the Quick Dial Keys..................53 Specifying a destination using the Quick Dial key ..........53 Specifying a group of destinations using the Quick Dial key .........54 Checking the Specified Destination .................56 Redial ........................57 Programming Destinations in the Address Book ..........59...
  • Page 7 Memory Reception ....................110 Substitute Reception ....................111 Receiving documents unconditionally ..............111 Receiving documents according to parameter-specified settings .......112 Reception Modes ....................113 Auto Switch ......................113 Manual Reception ....................113 Auto Reception.......................114 Switching the Reception Mode................114 Receiving Internet Fax Documents ..............115 Auto E-mail Reception ...................115 Manual E-mail Reception ..................116 Received Images ....................116 Reception Functions ..................
  • Page 8 5. Fax via Computer Sending Fax Documents from Computers ............147 Before Use ......................148 Using the Software....................148 LAN-Fax Driver....................149 Address Book ......................149 LAN-Fax Cover Sheet Editor ................150 Auto Run program ....................150 Installing Individual Applications ................151 Setting LAN-Fax Driver Properties.................152 Setting print properties ..................152 Making settings for option configuration ..............153 Basic Transmission ....................154 Specifying a destination using a destination list ..........155...

  • Page 9: Notice

    If trouble is experienced with this equipment, for repair or warranty in- formation, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
  • Page 10 Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corpora- tion commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not dis- able your alarm equipment.
  • Page 11 ❖ Notice about the Telephone Consumer Protection Act (Valid in USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX ma- chines, to send any message unless such message clearly contains in a mar- gin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the busi- ness or other entity, or other individual sending the message and the tele-...

  • Page 12: Important Safety Instructions

    Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

  • Page 13: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.

  • Page 14: Reading The Display

    Reading the Display This section explains how to use the keys on the control panel and screen items. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby screen appears.

  • Page 15: Reading The Display Panel And Using Keys

    Reading the Display Panel and Using Keys This section explains screen items and their corresponding keys. ARX045S {Escape} key Selection keys Correspond to items at the bottom line on Press to cancel an operation or return to the display. the previous display. Example: The standby display {OK} key •...
  • Page 16 ALT009S Machine status and message Switches the destination between fax number, e-mail address and IP- Destination entry Fax destination. Selection keys Selectable items Note ❒ The display will differ depending on installed optional units. ❒ You can change Internet Fax setting under E-mail Settings in the Fax Features menu.

  • Page 17: Function List

    Function List This section explains various items that can be specified in the Fax Features menu. Click the {User Tools/Counter} key to display the Fax Features menu. For details about the settings, see “Fax Features”, General Settings Guide. ❖ General Settings/Adjust Function name Description Adjust Sound Volume...

  • Page 18: E-Mail Settings

    ❖ E-mail Settings Function name Description Internet Fax Settings You can select to display or not. When you want to send an Internet Fax, set On to display the icon. Maximum E-mail Size Use this setting to limit the size of sent e- mail, so that destinations that refuse e-mail over a certain size can still receive your e- mail.

  • Page 19: Administrator Tools

    ❖ Administrator Tools Function name Description Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine. Print TX Standby File List Use this function to print the transmission standby file list. Communication Page Count Checks the transmission and reception, and totals on the display.

  • Page 21: Transmission

    1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or a destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receivers and confirm with them when sending important documents.

  • Page 22: Selecting Type Of Transmission

    Transmission You can change transmission mode by pressing the {Transmission Mode} key. ASO023S Check the indicator on the operation panel to see which mode is currently active. If it is not lit, Immediate Transmission mode is set. Reference p.19 “Parallel Memory Transmission” p.20 “Simultaneous Broadcast”...

  • Page 23: Memory Transmission

    Transmission Modes ❖ When sending by IP-Fax When using a gatekeeper server, press [ ] to display in the destina- tion display column. When using a SIP server, press [ ] to display in the destination dis- play column. Note ❒...
  • Page 24 Transmission Make sure that Memory Trans. indicator lights. ASO023S Normally Memory Transmission mode is selected. If it is not lit, Immediate Transmission mode is selected. Press the {Transmis- sion Mode} key. Place the original. Make the scan settings you require. Using the number keys or a Quick Dial key, specify a destination.
  • Page 25 Transmission Modes Specify the next destination. Pressing [ ] switches the type of transmission between fax number, e- mail address, and IP-Fax destination. A fax number, e-mail address and IP-Fax destination can be specified simultaneously. Press the {Start} key. Note ❒...

  • Page 26: Sending Multiple Originals Using The Exposure Glass (Memory Transmission)

    Transmission Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple originals using the exposure glass. Make sure that Memory Trans. indicator lights. Place the first page of the original face down on the exposure glass. Specify a destination.

  • Page 27: Parallel Memory Transmission

    Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.

  • Page 28: Dual Access

    Transmission Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document imme- diately after the current transmission ends, the line is used efficiently. Note ❒...

  • Page 29: If Memory Runs Out While Storing An Original

    Transmission Modes If memory runs out while storing an original If you run out of memory while storing an original (free space reaches 0%), the “ Memory is full. Scanning will be stopped and only scanned page(s) ” message appears. Press [Exit] to transmit stored pages only. will be stored.
  • Page 30 Transmission Make sure that Memory Trans. indicator is not lit. ASO023S If Memory Trans. indicator is lit, press the {Transmission Mode} key to select Immediate Transmission mode. Place the original. Select the scan settings you require. Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

  • Page 31: Sending Multiple Originals Using The Exposure Glass (Immediate Transmission)

    Transmission Modes Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple originals using the exposure glass. Make sure that Memory Trans. indicator is not lit. Place the first page face down on the exposure glass. Specify a destination.

  • Page 32: Ip-Fax Functions

    Transmission IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
  • Page 33 IP-Fax Functions ALT001S Important ❒ To use IP-Fax functions, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in Fax Features. ❒ Before using this function, configure the network in the System Settings menu.

  • Page 34: Terminology

    Transmission Reference p.109 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Fax Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.

  • Page 35: Notes On Using Ip-Fax

    IP-Fax Functions Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted.

  • Page 36: Internet Fax Functions

    Transmission Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
  • Page 37 Internet Fax Functions Note ❒ The Internet Fax function supported by this machine is compliant with ITU-T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.

  • Page 38: Notes On Using Internet Fax

    Transmission Notes on Using Internet Fax The following are notes about using Internet Fax: • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book.

  • Page 39: Functions Not Available For E-Mail Transmission

    Internet Fax Functions Functions Not Available for E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Transmission by SUB Code • On Hook Dial • Manual Dial • JBIG Transmission •...

  • Page 40: T.37 Full Mode

    Transmission T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.

  • Page 41: Placing Originals

    Placing Originals Placing Originals Place the original either on the exposure glass or in the optional ARDF. For de- tails about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy Reference •...
  • Page 42 Transmission Note ❒ To scan multiple originals using the ARDF, set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.

  • Page 43: Acceptable Original Sizes

    Placing Originals Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness number of sheets Up to A4 (210 × 297 mm), Exposure glass " × 14" (216 × 356 mm) A5 to A4 L ARDF, 50 sheets 52-105 g/m one-sided document (up to 1200 mm long)

  • Page 44: Detecting Blank Sheet

    Transmission ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 216 × 1200 mm, 8 " × 47" (W × L) from the ARDF • Immediate Transmission: 216 × 1200 mm, 8 " × 47" (W × L) from the ARDF •...
  • Page 45 Placing Originals Note ❒ Even if a near blank sheet is detected, it is transmitted as normal. ❒ You can turn this function on or off with the User Parameter (switch 11, bit 2) in the Fax Features menu. ❒ To cancel scanning if a blank sheet is detected, press the {Clear/Stop} key. Reference “Fax Features”, General Settings Guide...

  • Page 46: Scan Settings

    Transmission Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.

  • Page 47: Jbig Transmission

    Scan Settings Reference p.40 “Image Density (Contrast)” JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using Photo faster than with other compression methods. Important ❒ This function is not available with the Internet Fax function. ❒...

  • Page 48: Image Density (Contrast)

    Transmission Note ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal. ❒...

  • Page 49: Mixing Scan Settings For A Multiple Page Original

    Scan Settings Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different image den- sity, resolution, and original type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.

  • Page 50: Specifying A Destination

    Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

  • Page 51: Entering A Pause

    Specifying a Destination Entering a pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds. ASO027S Note ❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears. ❒...
  • Page 52 Transmission Enter the fax number using the number keys. Press [Tone]. Enter the number you want to tone dial using the number keys. Press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re- move the originals.

  • Page 53: Sending By Ip-Fax

    Specifying a Destination Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number. Important ❒...
  • Page 54 Transmission To add a destination, press [Add Dest]. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒...

  • Page 55: Regarding Ip-Fax Destinations

    Specifying a Destination Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows: ❖ When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name) •...

  • Page 56: Sending To An E-Mail Address

    Transmission ❒ An alias telephone number is a number that is registered in the gatekeeper, and is available only in the network to which the gatekeeper is connected. ❒ Pay attention to the number of telephone number digits set in the gateway/IPv4 address conversion table to avoid transmission error.
  • Page 57 Specifying a Destination Enter the e-mail address destination, and then press the {OK} key. If you enter an incorrect character, press the {Clear/Stop} key. Then, re-enter the characters correctly. To change the e-mail address after pressing the {OK} key, press [EditDest], re- enter an e-mail address, and then press the {OK} key.
  • Page 58 Transmission Note ❒ Depending on security settings, [Manual] may not appear, and you may be unable to enter the e-mail address. ❒ For details about canceling a transmission, see “Canceling a Transmission”. ❒ To avoid accidentally pressing the wrong Quick Dial key, you can set the machine so that each time a destination is added using a Quick Dial key, [Add Dest] must be pressed.

  • Page 59: Bypassing The Smtp Server

    Specifying a Destination Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Important ❒ This function must be registered to a User Function key in advance. ❒ To use this function, the following settings must be made. For details about these settings, see “System Settings”, General Settings Guide and “Using a Host Name Instead of an IPv4 Address”, Network Guide.
  • Page 60 Transmission ❖ Specify the other party's IPv4 address Specify a destination's e-mail address by changing the domain part of the e- mail address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”;...

  • Page 61: Using The Quick Dial Keys

    Specifying a Destination Using the Quick Dial Keys You can specify a destination simply by pressing the Quick Dial key to which the destination's number is registered. When a Quick Dial key is pressed, the destination it is registered to appears on the screen.

  • Page 62: Specifying A Group Of Destinations Using The Quick Dial Key

    Transmission Reference “System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Specifying a group of destinations using the Quick Dial key If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes.
  • Page 63 Specifying a Destination Note ❒ Destinations programmed in groups can be checked using “Group Desti- nation List” in “Administrator Tools” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.

  • Page 64: Checking The Specified Destination

    Transmission Checking the Specified Destination This section explains how to check the specified destinations. If you specified a destination from the destination list, you can display names, fax numbers, e-mail addresses, or IP-Fax destinations. If a group is specified as the destination, you can display the fax numbers, e-mail addresses, or IP-Fax destinations of the group.

  • Page 65: Redial

    Specifying a Destination Redial The machine stores the latest destinations specified for each transmission meth- od. This function saves time when you are sending to the same destination re- peatedly, as you do not have to enter the destination again. Important ❒...
  • Page 66 Transmission Note ❒ You can specify Internet Fax and IP-Fax destinations using the Redial func- tion. Select this function before pressing [Manual]. ❒ When you press [Program], you can register a selected recipient in the des- tination list. ❒ For the maximum number of redials the machine can store, see “Maximum Values”.

  • Page 67: Programming Destinations In The Address Book

    Programming Destinations in the Address Book Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. ASO032S Select [System Settings] using {U} or {T}, and then press the {OK} key.

  • Page 68: Programming Destinations From Check Destination Screen

    Transmission Select [Program/Change] using {U} or {T}, and then press the {OK} key. For the procedure to follow, see “Registering Addresses and Users for Fac- simile/Scanner Functions”, General Settings Guide. Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group.

  • Page 69: Programming Destinations From Redial Screen

    Programming Destinations in the Address Book Make the settings, and then press the {OK} key. The screen returns to that of step Note ❒ Depending on security settings, [Program] may not appear, and you may be unable to register the destination. Reference p.56 “Checking the Specified Destination”...

  • Page 70: Searching For A Destination In The Address Book

    Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance.

  • Page 71: Search By Name

    Searching for a Destination in the Address Book Search by Name Follow these steps to search for a destination registered in the Address Book by name. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 72 Transmission Enter the destination name you want to search for, and then press the {OK} key. Depending on the type of characters to enter, press the {Shift} key to switch the mode. If you enter the wrong destination name, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the destination name again.

  • Page 73: Search By Destination List

    Searching for a Destination in the Address Book Search by Destination List Follow these steps to search for a destination registered in the Address Book us- ing the destination list. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.

  • Page 74: Search By Registration Number

    Transmission Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). Multiple destinations can be selected. Press {W} to deselect a destination. Press the {OK} key. Note ❒ You cannot specify destinations twice. If you try, the “ This destination ”...
  • Page 75 Searching for a Destination in the Address Book Select [Search Address Book] using {U} or {T}, and then press the {OK} key. Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key. Enter the three-digit registration number using the number keys, and then press the {OK} key.

  • Page 76: Search By Fax Number

    Transmission Search by Fax Number Follow these steps to search for a destination registered in the Address Book by fax number. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 77 Searching for a Destination in the Address Book Enter the number you want to search for, and then press the {OK} key. If you enter the wrong number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the number again. Confirm the numbers you entered, and then press the {OK} key.

  • Page 78: Search By E-Mail Address

    Transmission Search by E-mail Address Follow these steps to search for a destination registered in the destination list by e-mail address. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 79 Searching for a Destination in the Address Book Enter the e-mail address you want to search for, and then press the {OK} key. If you enter the wrong e-mail address, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the e-mail address again. Confirm the e-mail address you entered, and then press the {OK} key.

  • Page 80: Search By Ip-Fax Destination

    Transmission Search by IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by IP-Fax destination. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 81 Searching for a Destination in the Address Book Press [IP]. The Search IP-Fax Destination screen appears. Enter the IP-Fax destination you want to search for, and then press the {OK} key. If you enter the wrong destination, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the destination again.

  • Page 82: Search By Ldap Server

    Transmission Search by LDAP Server Follow these steps to search for a destination registered in the Address Book us- ing the LDAP server. Important ❒ This function is not available if [LDAP Search] is set to [Off] under Administra- tor Tools, in the System Settings menu. Press the {Search Destination} key.
  • Page 83 Searching for a Destination in the Address Book Select [Advanced Search] using {U} or {T}, and then press the {OK} key. Select a search condition using {U} or {T}, and then press the {OK} key. Conditions (Name, E-mail Address, Fax Destination, Company Name, and Department Name) are those programmed in the LDAP server.
  • Page 84 Transmission Press the {Escape} key. The screen returns to that of step Press [Search]. When the search is finished, the search result appears. Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). Multiple destinations can be selected.

  • Page 85: On Hook Dial

    On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for Internet Fax and IP-Fax. Place the original, and then select the scan settings you require.
  • Page 86 Transmission Note ❒ This function is unavailable in some countries. ❒ Press {U} or {T} to adjust the volume of the on-hook sound in eight incre- ments. At the maximum volume level, U changes to |. Similarly, at the minimum level, T changes to {. The volume can also be preprogrammed in the Fax Features menu.

  • Page 87: Manual Dial

    Manual Dial Manual Dial Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the oth- er end, continue conversation as normal.

  • Page 88: Memory Storage Report

    Transmission Memory Storage Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.

  • Page 89: Canceling A Transmission

    Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.

  • Page 90: While The Original Is Being Transmitted

    Transmission While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. ASO035S Select the file you want to cancel using {U} or {T}, and then press [Stop TX]. Press [Delete].

  • Page 91: Before The Transmission Is Started

    Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it.
  • Page 92 Transmission Press the {Escape} key. The standby display appears. Note ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end. ❒ If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled.

  • Page 93: Send Settings

    2. Send Settings This section explains the features of [TX Mode], which you can use to apply vari- ous transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
  • Page 94 Send Settings Select [Send at Specified Time] using {U} or {T}, and then press the {OK} key. To cancel the setting, select [Off], and then press the {OK} key. The display re- turns to that of step Enter the time using the number keys and press [AM/PM] to switch between AM and PM.

  • Page 95: Sender Settings

    Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
  • Page 96 Send Settings Confirm the selected sender, and then press the {OK} key. To print the sender's name on the receiver's sheet, select [Stamp] using {U} or {T}, and then press the {OK} key. If you enable this function, the sender's name (user name) appears on the re- ceiver's sheet, lists, and report.
  • Page 97 Sender Settings Note ❒ You can confirm transmission results by using both the E-mail TX Result function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Fax Features menu.

  • Page 98: Pin Code Transmission

    Send Settings PIN Code Transmission A PIN (Personal Identification Number) Code is a number used for identifying the sender. PIN Code Transmission uses the PABX (Private Automatic Branch eXchange) system to prevent unauthorized users sending faxes and to manage charges ac- cording to user.
  • Page 99 Sender Settings Enter the PIN Code, and then press the {OK} key. The standby display appears. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. Press the {Start} key. Note ❒ For the maximum number of digits you can use in a PIN Code, see “Max- imum Values”.

  • Page 100: E-Mail Options

    Send Settings E-mail Options This section explains the settings required for using the Internet Fax function. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. Entering the Subject Allows you to enter a subject for the e-mail document you want to send. Important ❒...
  • Page 101 E-mail Options Press the {Escape} key twice. The standby screen returns. To check the settings, press [TX Mode]. Specify a destination. Specify the sender. For details about specifying senders, see “Sender Settings”. Press the {Start} key. Note ❒ If you send e-mail without setting a subject, a subject is automatically in- serted.

  • Page 102: Requesting A Reception Notice

    Send Settings Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. When Reception Notice is set under “E-mail Options”, the receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
  • Page 103 E-mail Options Specify a destination. Specify the sender. For details about specifying senders, see “Sender Settings”. Press the {Start} key. Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK”...

  • Page 104: Fax Header Print

    Send Settings Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. Important ❒ In the USA, the Fax Header must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send.
  • Page 105 Fax Header Print Note ❒ You can program fax header names using the Program Fax Information function in the Fax Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Fax Features menu.

  • Page 106: Label Insertion

    Send Settings Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also select [Programmed Name] when sending fax documents.
  • Page 107 Label Insertion Specify a destination, and then press the {Start} key. Note ❒ [Programmed Name] is selected by default.

  • Page 108: Setting Sub Codes For Transmission

    Send Settings Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document trans- mitted with a SUB Code is stored in the other party's memory, and not printed automatically.
  • Page 109 Setting SUB Codes for Transmission Select [On] using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key. The standby screen returns. Enter the fax number of a destination or an IP-Fax destination. Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code].

  • Page 110: Setting A Password

    Send Settings When a password is required, enter the SID Code using the number keys, and then press the {OK} key. When a SID Code is not required, just press the {OK} key. The standby screen returns. Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this.

  • Page 111: Setting Sep Codes For Reception

    Setting SEP Codes for Reception Setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document. You can receive a document stored in the destination's memory if the document has the same SEP Code as the SEP Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations.
  • Page 112 Send Settings Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. ASO029S Enter a SEP Code, and then press the {OK} key. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. When a password is required, enter the PWD Code using the number keys, and then press the {OK} key.

  • Page 113: Entering A Password

    Setting SEP Codes for Reception Entering a Password There are times you may want to use a password when receiving faxes by SEP Code Reception using the SEP Code function. Note ❒ You can store PWD Codes as well as names and fax numbers in the destina- tion list.

  • Page 114: Sep Code Rx Result Report

    Send Settings SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. Note ❒ You can also check the result of a SEP Code Reception with the Journal. ❒ You can turn this function on or off with the User Parameters (switch 03, bit 4) in the Fax Features menu.

  • Page 115: Two-Sided Transmission (Double-Sided Transmission)

    Two-Sided Transmission (Double-Sided Transmission) Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-sided originals. Important ❒ The optional ARDF is required. Place the original in the ARDF, and then select the scan settings you require. Press [TX Mode]. Select [2 Sided TX] using {U} or {T}, and then press the {OK} key. Select the transmission mode using {U} or {T}, and then press the {OK} key.
  • Page 116 Send Settings Select the page opening orientation using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key. The screen returns to the standby screen. Specify a destination, and then press the {Start} key. Note ❒...

  • Page 117: Reception

    3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.

  • Page 118: Memory Reception

    Reception Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About twelve hours after the machine is turned off, all fax documents stored in memory are lost. If any documents are lost in this way, a Power Failure Re- port is automatically printed when the operation switch is turned on.

  • Page 119: Substitute Reception

    Types of Reception Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automat- ically printed when the condition which caused the machine to use Substitute Reception is rectified.

  • Page 120: Receiving Documents According To Parameter-Specified Settings

    Reception Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters (switch 05, bit 2, 1) in the Fax Features menu. Problems Causes Solutions...

  • Page 121: Reception Modes

    Reception Modes Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception Note ❒ The optional handset or an external telephone is required to use this machine as a telephone.

  • Page 122: Auto Reception

    Reception Replace the optional handset or the handset of the external telephone. The machine will start receiving. Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the optional handset or the hand- set of the external telephone.

  • Page 123: Receiving Internet Fax Documents

    Receiving Internet Fax Documents Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. ❒...

  • Page 124: Manual E-Mail Reception

    Reception Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail Reception function to a User Function key beforehand. Press the User Function key ({F1} to {F3}) programmed with Manual E-mail Reception.
  • Page 125 Receiving Internet Fax Documents ALV011S E-mail transmitted without speci- Subject fying a subject in “E-mail Options”. Shows the subject specified in “E-mail Options” at the time of transmission. If E-mail transmitted with a subject no subject is specified, one is automati- specified in “E-mail Options”.

  • Page 126: Reception Functions

    Reception Reception Functions This section explains useful functions for receiving fax documents. Important ❒ To use Internet Fax and IP-Fax functions, the optional printer/scanner unit must be installed. Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine.

  • Page 127: Smtp Reception Using Internet Fax

    Reception Functions Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail. ❒ If you would like the machine to forward received documents to a particular destination according to the sender, specify the Forwarding destination for each sender under Fax Features, Administrator Tools, Program Special Send- er.

  • Page 128: Routing E-Mail Received Via Smtp

    Reception Note ❒ You can route received e-mail to other Internet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set in “System Settings”.

  • Page 129: Jbig Reception

    Reception Functions ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖ Single destination programmed in the Quick Dial Keys fax=qregistration number of 3 digits or less@host name of this machine.do- main name Example: to transfer to the destination number 001: fax=q001@abc.company.com...

  • Page 130: Auto Fax Reception Power-Up

    Reception Auto Fax Reception Power-Up This machine can be set to shut down automatically if no one has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming documents as long as the main power switch is on. Important ❒...

  • Page 131: Printing Options

    Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level) using Adjust Sound Volume in the Fax Features menu.

  • Page 132: Center Mark

    Reception Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.

  • Page 133: Page Separation And Length Reduction

    Printing Options Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or longer than the paper used.

  • Page 134: If There Is No Paper Of The Correct Size

    Reception Note ❒ You can turn this function on or off in the User Parameters (switch 02, bit 3) in the Fax Features menu. Reference “Fax Features”, General Settings Guide If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine will choose a paper size based on the paper available.

  • Page 135: Just Size Printing

    Printing Options Just size printing If you enable this function, received documents are printed on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Fax Fea- tures menu. If the paper tray is not stocked with paper of a suitable size to print a received doc- ument, a message appears on the display prompting you to load paper of the re- quired size.
  • Page 136 Reception...

  • Page 137: Changing/Confirming Communication Information

    4. Changing/Confirming Communication Information This section explains the features of the {Job Information} key, which you can use to confirm communication results on the screen or printed reports. Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are.
  • Page 138 Changing/Confirming Communication Information Press the {Escape} key. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Param- eters (switch 04, bit 5) in the Fax Features menu.

  • Page 139: Printing A File From Memory

    Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press the {Job Information} key. ASO036S Select [Print TX Standby File] using {U} or {T}, and then press the {OK} key.
  • Page 140 Changing/Confirming Communication Information Note ❒ You can also print files that have not been successfully transmitted.

  • Page 141: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press the {Job Information} key. ASO036S Select [TX File Status] using {U} or {T}, and then press the {OK} key.

  • Page 142: Confirming By Report

    Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a network computer Web Image Monitor.

  • Page 143: Confirming By E-Mail

    Checking the Transmission Result (TX File Status) Confirming by E-mail Use the E-mail TX Result function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. •...

  • Page 144: Communication Result Report (Memory Transmission)

    Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations.

  • Page 145: Immediate Tx Result Report (Immediate Transmission)

    Checking the Transmission Result (TX File Status) Immediate TX Result Report (Immediate Transmission) If you turn this report on, a report is printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax document could not be successfully transmitted, the Error Report is printed instead.

  • Page 146: Communication Failure Report

    Changing/Confirming Communication Information Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Communication Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again.

  • Page 147: Checking The Reception Result (Rx File Status)

    Checking the Reception Result (RX File Status) Checking the Reception Result (RX File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press the {Job Information} key. ASO036S Select [RX File Status] using {U} or {T}, and then press the {OK} key.

  • Page 148: Confirming By Report

    Changing/Confirming Communication Information Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a network com- puter Web Image Monitor.

  • Page 149: Printing The Journal

    Printing the Journal Printing the Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Press the {Job Information} key. ASO036S Select [Print Journal] using {U} or {T}, and then press the {OK} key.

  • Page 150: Journal

    Changing/Confirming Communication Information Reference p.176 “Maximum Values” “Fax Features”, General Settings Guide Journal This section explains the items printed in the Journal. ASO044S Printing date Other end Shows the date and time the report was • For fax destinations printed. Shows the name (for display) pro- grammed by the other end.
  • Page 151 Printing the Journal • For Internet Fax destinations • For IP-Fax transmissions and receptions At time of transmission, it shows the After , “T” for outgoing faxes or e-mail address or name programmed “R” for incoming faxes, and the com- in the destination list.

  • Page 152: Transmitting Journal By E-Mail

    Changing/Confirming Communication Information Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, the optional printer/scanner unit must be installed.

  • Page 153: Printing A File Received With Memory Lock

    Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID.
  • Page 154 Changing/Confirming Communication Information Select [Print Memory Lock File] using {U} or {T}, and then press the {OK} key. If no documents were received while Memory Lock was switched on, the message “ ” is shown, and then the dis- There are no memory lock files. play returns to that of step Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key.

  • Page 155: Fax Via Computer

    5. Fax via Computer This section explains how to use this machine's facsimile function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wire- less LAN), or USB 2.0.

  • Page 156: Before Use

    Fax via Computer Important ❒ To specify IP-Fax destinations or Internet Fax destinations, the optional print- er/scanner unit must be installed. ❒ Errors occurring when the machine is used as a LAN-Fax will not be dis- played on the computer. Check for errors by using a Web Image Monitor. See Web Image Monitor help.

  • Page 157: Lan-Fax Driver

    Sending Fax Documents from Computers LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system environment. ❒ If your operating system is Windows NT 4.0, download LAN-Fax Driver for Windows NT 4.0 from the supplier's Web site.

  • Page 158: Lan-Fax Cover Sheet Editor

    Fax via Computer LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM.

  • Page 159: Installing Individual Applications

    Sending Fax Documents from Computers Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN-Fax functions. The LAN-Fax Driver is on the CD-ROM included with the machine. Address Book and LAN-Fax Cover Sheet Editor are installed with the LAN-Fax Driver.

  • Page 160: Setting Lan-Fax Driver Properties

    Fax via Computer Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.

  • Page 161: Making Settings For Option Configuration

    Sending Fax Documents from Computers Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu.

  • Page 162: Basic Transmission

    Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M11] as the printer, and then specify a destination in the [LAN-Fax] dialog box.

  • Page 163: P.155 "Specifying A Destination Using A Destination List

    Sending Fax Documents from Computers Reference p.155 “Specifying a destination using a destination list” p.155 “Specifying a destination using Address Book” p.156 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.157 “Specifying Options” p.160 “Confirming Transmission Results by E-mail”...

  • Page 164: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination

    Fax via Computer Select [Contact] or [Group] in the [Name:] dropdown menu as the display format. Destination list contents change as follows, depending on the option selected: • Contact: Individual name, company name, department name, fax number • Group: Group name If you selected [Group], proceed to step If you selected [Contact] in step , select the type of fax from the [Type:]...

  • Page 165: Specifying Options

    Sending Fax Documents from Computers Specify settings according to the type of fax transmission. Specify settings according to the type of fax transmission selected in step as follows: • If you selected [Fax], select a line or a protocol in the [Line:] list. •...

  • Page 166: To Print A Sender Stamp

    Fax via Computer To print a sender stamp Click [Send Options]. The [Send Options] tab appears. Select the [Print Fax Header] check box. To attach a cover sheet Click [Send Options]. The [Send Options] tab appears. Select the [Attach a Cover Sheet] check box. A cover sheet is attached to the document you are sending.

  • Page 167: Checking Transmission Using Lan-Fax Driver

    Sending Fax Documents from Computers Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Au- tomatically create a new file] check box. Click [OK].

  • Page 168: Confirming Transmission Results By E-Mail

    Fax via Computer Confirming Transmission Results by E-mail After communicating in the LAN-Fax mode, this function transmits the commu- nication results with the computer by e-mail. Important ❒ To confirm transmission results by e-mail, the optional printer/scanner unit must be installed. When you have done [Send] or [Send &...

  • Page 169: Lan-Fax Result Report

    Sending Fax Documents from Computers LAN-Fax Result Report This section explains the LAN-Fax Result Report. If “E-mail TX results” is set to “Notify”, if there be any insufficient configura- tions in the e-mail menu on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN-Fax Result Report is printed.

  • Page 170: Editing Address Book

    Fax via Computer Reference p.157 “Specifying Options” p.158 “Saving as files” “Fax Features”, General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒...

  • Page 171: Editing Programmed Destinations

    Sending Fax Documents from Computers Note ❒ To program the contents of the destination list of this machine to the Ad- dress Book, select the [Use device address] check box, then enter the destina- tion list's registration number in the [Device Address:] field. ❒...

  • Page 172: Deleting Programmed Destinations

    Fax via Computer Deleting programmed destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.

  • Page 173: Editing Fax Cover Sheets

    Sending Fax Documents from Computers Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver.

  • Page 174: Attaching A Created Cover Sheet

    Fax via Computer Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. On the [File] menu, click [Print...]. Select [LAN-Fax M11] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears.

  • Page 175: Managing Facsimile Functions Using Smartdevicemonitor For Admin

    Sending Fax Documents from Computers Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide.

  • Page 176: Programming Destination Information From Web Browser

    Fax via Computer Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: • Compression type •...

  • Page 177: To Add New Receiver

    Programming Destination Information from Web Browser Set the properties for Internet Fax data format other than the mode selection. If you change the mode to “Simple Mode”, you cannot set machine properties. Click [OK] at the upper-left of the screen. To cancel the setting, click [Cancel] in the upper-left of the screen.
  • Page 178 Fax via Computer...

  • Page 179: Appendix

    6. Appendix This section explains features and specifications of the facsimile function. Programming Frequently Used Functions to User Function Keys For time saving and convenience, register frequently used functions to User Function keys ({F1}, {F2}, and {F3}). You can register the following functions to User Function keys: •...

  • Page 180: Optional Equipment

    Appendix Optional Equipment This section explains the functions of options. Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.77 “On Hook Dial” p.79 “Manual Dial”...

  • Page 181: Specifications

    Specifications Specifications ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds) Data compression method MH, MR, MMR, JBIG...
  • Page 182 Appendix IP-Fax transmission function Specify an IPv4 address and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway. IP-Fax reception function Receive faxes sent from an IP-Fax compatible fax through a network.

  • Page 183: Specifications Required For The Internet Fax Destination Machines

    Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take ad- vantage of higher specifications for coding, original size, and resolution. For de- tails about the specifications available in full mode, see “Internet Fax Transmission and Reception”...

  • Page 184: Maximum Values

    Appendix Maximum Values The following list contains the maximum value for each item. Item Description Memory 4 MB Number of documents you can store in memory for Memory Transmission 200 Number of pages you can store in memory (using A4 Standard <ITU-T q1 Approx.

  • Page 185: Index

    INDEX Canceling a Memory Transmission 1 Sided for 1st Page Canceling an Immediate Transmission 2 Sided from 1st Page Canceling a transmission 2 Sided TX Canceling a transmission before the original is scanned Canceling a transmission before the Acceptable original sizes transmission is started Add Dest Canceling a transmission of an Internet Fax...
  • Page 186 Darker key G3 Analog Line Deleting programmed destinations Gatekeeper (VoIP gatekeeper) Detail Gateway Settings Detecting blank sheet Gateway (VoIP gateway) Display List General Settings/Adjust Double-Sided Transmission Dual Access H.323 H.323 Settings ECM (Error Correction Mode) Handset Edit Cover Sheet... How to Read This Manual EditDest Editing Address Book Editing fax cover sheets...
  • Page 187 Placing originals Preview Making settings for option configuration Print Managing facsimile functions using Print completion beep SmartDeviceMonitor for Admin Print Fax Header Manual Printing a file from memory Manual Dial Printing a file received with Memory Lock Manual E-mail Reception Printing a list of files in memory Manual Reception Printing and saving...
  • Page 188 Redial Simultaneous Broadcast Regarding IP-Fax destinations Report SIP server SIP Settings Resolution SMTP reception using Internet Fax Returning the machine to the standby mode SMTP RX File Delivery Return Receipt Specifications Routing e-mail received via SMTP Specifying a destination Specifying a destination by RTI - Own Name directly entering RX File Status...
  • Page 189 Transmitting Journal by e-mail TSI Print (Transmitting Subscriber Identification User Function keys Print) User Tools/Counter key TSI - Transmitting Subscriber Using the machine's Address Book data in Identification the destination list of the LAN-Fax Two-Sided Transmission Using the Quick Dial keys TX File Status Using the software TX Mode...
  • Page 190 B284-7623...
  • Page 191 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® ® Microsoft , Windows , Windows NT and Outlook are registered trademarks or trademarks of Mi- crosoft Corporation in the United States and/or other countries.
  • Page 192 EN USA B284-7623...

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